Gilbert, Iowa

Council Agendas

The Gilbert City Council will discuss the Capital Improvement Plan prepared by Snyder and & Associates and Northland. Council members will also consider several payment resolutions, a bridge replacement project, and a main‑street reconstruction progress payment. Additional items include a fund‑transfer authorization, a waiver of review authority for a subdivision addition, and setting the date for the next council meeting.

• Discussion and possible action on Capital Improvement Plan with Snyder and & Associates and Northland
• Discussion and possible approval of Resolution 2026-07-02 Gilbert LTD payment #3 request
• Discussion and possible action on replacement of Upstill Park bridges
• Discussion and possible approval of Progress Payment #3 for the Gilbert Main Street Reconstruction
• Discussion and possible approval of Resolution 2026-07-03 authorizing transfer of cash between funds

Council Minutes

The Gilbert City Council will discuss and possibly approve a resolution to accept a Memorandum of Understanding for a solar‑powered power storage device. The meeting also includes discussions on a road closure request for the GHS Homecoming Parade, liquor license applications for HOQ and The Open Flame, and a block party on Cedar Drive. Additional items include signage for Carbon Chiropractic, street repainting quotes, and a tax abatement request for 213 Cedar Drive.

• Resolution 2026-07-031 to accept MOU for solar‑powered power storage device
• Road closure request for 2026 GHS Homecoming Parade
• Liquor license applications for HOQ and The Open Flame
• Block party proposal on Cedar Drive
• Tax abatement application for 213 Cedar Drive

The council approved the consent agenda, the July 6 agenda, June 15 minutes, and the June revenue report. It also approved a road closure for the 2026 high school homecoming parade, liquor licenses for two RAGBRAI vendors, a block permit on Cedar Drive, signage for Carbon Chiropractic, several street‑maintenance contracts, tax abatements for 213 Cedar Drive, and a memorandum of understanding for a solar‑powered storage device. The meeting was adjourned.

• Approved consent agenda, agenda, minutes and revenue report (Anderson/Randolph)
• Approved Gilbert High School Homecoming Parade road closure (Randolph/Anderson)
• Approved liquor license for the HOQ for RAGBRAI, pending verification (Anderson/Mahoney)
• Approved liquor license for the Open Flame for RAGBRAI, pending verification (Wilson/Randolph)
• Approved block permit on Cedar Dr for Aug 8, 2026 (Randolph/Anderson)
• Approved signage for Carbon Chiropractic & Integrative Health (Randolph/Wilson)
• Approved Iowa Plains quote to repaint streets – $3,750 (Anderson/Mahoney)
• Approved Blackford Inc. quote to seal street cracks – $19,100 (Wilson/Anderson)

Council Agendas

The Gilbert City Council will meet to discuss several business licenses and street repair projects. The body will consider requests for liquor licenses and a tax abatement for a specific property. The meeting also includes a presentation on the Story County Free Retraining Program.

• Liquor license requests for HOQ and The Open Flame
• Repainting streets quote from Iowa Plains
• Street crack sealing quote from Blackford INC.
• Tax abatement application for 213 Cedar Drive
• Resolution 2026-07-031 regarding a Solar Powered Power Storage Device

Council Minutes

The Gilbert City Council will discuss and possibly approve a pay request by Caliber Concrete for Main Street Reconstruction Phase 3, and consider a resolution for an Animal Services Contract with Story County. Other items include moving Parks & Rec project funds between fiscal years, purchasing replacement signs, and new bridges at Upstill Park. The council will also discuss setting salaries for FY 2026-2027. Consent agenda includes approval of meeting minutes and claims report.

• Move Parks & Rec project money from FY 25-26 to FY 26-27 (discussion/possible action)
• New bridges at Upstill Park (discussion/possible action)
• Pay Request by Caliber Concrete, LLC for Main Street Reconstruction- Phase 3 (discussion/possible approval)
• Resolution No. 2026-06-01 Animal Services Contract with Story County (discussion/possible approval)
• Setting salaries for FY 2026-2027 (discussion)

The City Council approved a pay request for Main Street Phase 3 construction and an agreement with Story County Animal Control. The council also authorized the purchase of replacement signs for Parks & Rec.

• Approved consent agenda including May 4 agenda, May 30 minutes, and May 1-31 claims/revenue report (4-0)
• Approved Parks & Rec replacement sign purchase for $453.68 (4-0)
• Approved Caliber Concrete, LLC pay request of $197,949.00 for Main Street Reconstruction-Phase 3 (4-0)
• Approved Resolution 2026-06-01 Story County Animal Control 28E Agreement (4-0)

Council Agendas

The Gilbert City Council will discuss and possibly vote on a pay request from Caliber Concrete, LLC for Main Street Reconstruction Phase 3. Other items include a contract for animal services with Story County, moving Parks & Rec project funds between fiscal years, and setting salaries for FY 2026-2027. The meeting includes public forum and committee reports.

• Pay Request by Caliber Concrete, LLC for Main Street Reconstruction- Phase 3
• Resolution No. 2026-06-01 Animal Services Contract with Story County
• Moving Parks & Rec project money from FY25-26 to FY26-27
• New bridges at Upstill Park
• Setting salaries for FY 2026-2027

Council Agendas

The Gilbert City Council holds a special meeting to discuss and possibly act on a site plan for Lot 3 of the Gilbert LTD Subdivision, consider allowing temporary septage disposal at the wastewater plant, and vote on a resolution to hire a Public Works Laborer with specified compensation. Public comment is open for items not on the agenda.

• Site plan & drawing review for Gilbert LTD Subdivision – Lot 3 (Gilbert Lot 3 LLC)
• Temporary disposal of septage at Wastewater Plant
• Resolution 2026-05-01 approving employment of Public Works Laborer and setting compensation
• Open Forum for public comment on non-agenda items
• Setting date and time of next council meeting

Council Minutes

At this special meeting, the Gilbert City Council will discuss a site plan for Lot 3 of the Gilbert LTD Subdivision and consider allowing temporary disposal of septage at the wastewater plant. The council is also set to vote on Resolution 2026-05-01, which would authorize hiring a Public Works Laborer and set compensation. Other items include public open forum and setting the next meeting date.

• Discussion and possible action on Gilbert LTD Subdivision Lot 3 site plan
• Discussion and possible action on temporary septage disposal at Wastewater Plant
• Resolution 2026-05-01: approval of Public Works Laborer position, compensation, and employment agreement
• Open Forum for public comment on non-agenda items
• Setting date and time of next council meeting

The Gilbert City Council approved a site plan for Lot 3 of the Gilbert LTD Subdivision and authorized temporary sewage disposal at the city wastewater plant. The council also passed Resolution 2026-05-01 to hire a public works laborer, set the position's compensation, and authorize an employment agreement. These actions advance residential lot development, maintain municipal wastewater processing capacity, and support local infrastructure operations.

• Approved site plan for Gilbert LTD Subdivision — Lot 3 (MCU 3)
• Approved temporary sewage disposal at Wastewater Plant (MCU 3)
• Passed Resolution 2026-05-01 to hire a public works laborer, set compensation, and authorize employment agreement (Ayes: Mahoney, Randolph, Rydl; Nays: None; Absent: Anderson, Wilson)

Planning Commission Agendas

The Gilbert Planning Commission will meet to consider a site plan for Lot 3 of the Gilbert LTD Subdivision, owned by Gilbert Lot 3 LLC. The agenda also includes approval of previous meeting minutes and an open forum for public comment on non-agenda items. No other substantive business is listed.

• Consideration of site plan for Gilbert LTD Subdivision, Lot 3, owned by Gilbert Lot 3 LLC
• Approval of agenda and minutes from February 12, 2026 regular meeting
• Open forum for public comment on non-agenda items

Planning Commission Minutes

The Gilbert Planning Commission will meet to approve the agenda and minutes from a previous meeting. The body will also consider a site plan for the Gilbert LTD Subdivision, Lot 3.

• Approval of agenda and minutes from February 12, 2026
• Consideration of Gilbert LTD Subdivision, Lot 3 Site Plan

The commission unanimously approved its meeting agenda and the minutes from the February 12, 2026 meeting. It then voted to recommend that the Gilbert City Council approve the Gilbert Commercial Lot 3 Site Plan owned by Gilbert Lot 3 LLC, noting a preference to avoid extending a pumped force main sewer north if another option is feasible. The meeting was adjourned by unanimous vote.

• Approved agenda and February 12, 2026 minutes (unanimous)
• Recommended city council approve Gilbert Commercial Lot 3 Site Plan (unanimous)
• Adjourned meeting (unanimous)

Council Agendas

The Gilbert City Council will approve the meeting agenda, the April 20 minutes, and the April revenue report. Council members will consider appointments to the Planning Commission and discuss a contract with JM Lawncare & Landscape. They will also consider Resolution 2026-04-05 to employ a Parks and Streets Supervisor, set compensation, and authorize an employment agreement, as well as a CIT proposal for sewer rehabilitation work. Committee reports and general discussion will follow before adjournment.

• Approval of agenda, April 20 minutes, and April revenue report (consent agenda)
• Appointment to the Planning Commission
• Discussion of JM Lawncare & Landscape contract
• Resolution 2026-04-05: employ a Parks and Streets Supervisor, set compensation, authorize agreement
• Discussion of CIT proposal for sewer rehabilitation work

Council Minutes

The Gilbert City Council will meet to approve the April 2026 claims report and discuss appointing a Planning Commission member, hiring a Parks and Streets Supervisor, and a proposal for sewer rehabilitation work.

• Approval of April 1-30, 2026 claims/revenue report
• Discussion on appointing a Planning Commission member
• Discussion on hiring a Parks and Streets Supervisor
• Discussion on a sewer rehabilitation proposal
• Committee reports from Finance, Employee Relations, and Public Works

The council approved the consent agenda, including the meeting agenda, prior minutes, and an April claims report. It confirmed two new members to the Planning and Zoning Commission and authorized a $8,314.38 lawn‑care contract. The city also approved hiring a Parks and Streets Supervisor and a $55,737.50 sewer rehabilitation contract. All motions passed unanimously.

• Approved consent agenda items (agenda, minutes, claims report) (5‑0)
• Approved appointment of J. Hartwig and C. Haselhoff to Planning & Zoning Commission (5‑0)
• Approved JM Lawncare contract for $8,314.38 (5‑0)
• Approved employment of Parks and Streets Supervisor (5‑0)
• Approved CIT sewer rehabilitation contract for $55,737.50 (5‑0)
• Approved motion to adjourn (5‑0)

Council Agendas

The City Council will hold a public hearing and consider adopting the budget for Fiscal Year 2026-2027. The meeting includes votes on traffic and driveway ordinances and the employment of a Deputy Clerk.

• Public hearing on Fiscal Year 2026-2027 Proposed Budget
• Resolution 2026-04-03 to adopt FY 2026-2027 Budget
• Ordinance 353 regarding special stops at intersections
• Ordinance 354 regulating driveways and driveway approaches
• Resolution 2026-04-04 regarding Deputy Clerk employment and compensation

Council Agendas

The Gilbert City Council will hold a public hearing on the proposed Fiscal Year 2027 budget (July 1, 2026 – June 30, 2027). The budget estimates total revenues of $3,322,580 and total expenditures of $3,369,814, with an estimated tax levy rate of $13.70658 per $1,000 valuation on regular property. Residents and taxpayers may present objections or arguments in favor of the budget.

• Estimated tax levy rate of $13.70658 per $1,000 on regular property
• Total proposed revenues: $3,322,580
• Total proposed expenditures: $3,369,814
• Public Safety budget: $180,670
• Capital Projects budget: $488,300

Council Minutes

The City Council will hold a public hearing and consider adopting the budget for Fiscal Year 2026-2027. The body will also discuss traffic and driveway ordinances and the employment of a Deputy Clerk. Additional items include a sewer rehabilitation proposal and insurance deductible options.

• Public hearing and possible adoption of FY 2026-2027 Budget (Resolution 2026-04-03)
• Second reading of Ordinance 353 regarding special stops at intersections
• Second reading of Ordinance 354 regarding driveways and driveway approaches
• Resolution 2026-04-04 regarding Deputy Clerk employment and compensation
• CIT proposal for sewer rehabilitation work

The council approved several items, including adopting the FY 2026‑2027 city budget, hiring a Deputy Clerk, and increasing the city’s insurance deductible. Ordinance 353 amending the traffic code for special stops was approved, and a $4,935.05 purchase of a valve‑turning tool was authorized. No action was taken on Ordinance 354 regulating driveways, the sewer rehabilitation proposal, or the public hearing on the budget. All motions passed as recorded.

• Adopted FY 2026‑2027 city budget (passed; Ayes: Mahoney, Randolph, Wilson; Nays: none; Absent: Anderson, Rydl)
• Approved employment of Deputy Clerk with compensation (passed; same vote tally)
• Approved increase of insurance deductible from $5,000 to $10,000 (approved)
• Approved Ordinance 353 to allow special stops at intersection (approved)
• Waived third reading of Ordinance 353 (approved)
• Approved purchase of valve‑turning tool for $4,935.05 (approved)
• No action taken on Ordinance 354 regulating driveways (no action)
• No action taken on sewer rehabilitation cost proposal (no action)

Council Agendas

The City Council will discuss updates to the traffic code and regulations for driveway approaches. The body is also considering a budget amendment public hearing and new street lighting.

• First reading of Ordinance 353 regarding special stops at intersections
• First reading of Ordinance 354 regarding driveways and driveway approaches
• Resolution 2026-04-01 to set a public hearing for the FY 2026-2027 Budget Amendment
• Resolution 2026-04-02 for new street lighting along Steel Street with Alliant Energy
• Tax abatement applications for 313 Cedar Dr, 126 Park Ave, 218 Cedar Dr, and 512 Timberline Dr

Council Minutes

The Gilbert City Council will meet on April 6, 2025 to discuss several agenda items. Items include first readings of Ordinance 353 (traffic code special stops) and Ordinance 354 (driveway regulations), a resolution to set a public hearing for the FY 2026‑2027 budget amendment, a resolution to install new street lighting on Steel Street with Alliant Energy, and a tax‑abatement application for four properties. An open forum will allow public comments, and the council will set the date for its next meeting.

• First reading of Ordinance 353 amending the traffic code to provide for special stops at intersections
• First reading of Ordinance 354 regulating driveways and driveway approaches
• Resolution 2026‑04‑01 to set a public hearing for the FY 2026‑2027 budget amendment
• Resolution 2026‑04‑02 to install new street lighting along Steel Street with Alliant Energy
• Tax‑abatement application for 313 Cedar Dr, 126 Park Ave, 218 Cedar Dr, and 512 Timberline Dr

The council approved the first reading of Ordinance 353 to add special stops at intersections and Ordinance 354 to regulate driveways. It set April 20, 2026, at 6:30 p.m. for a public hearing for FY 2026‑2027. The council also approved installation of new street lighting along Steel Street. A motion for tax‑abatement applications for four properties was made, but the outcome was not recorded.

• Approved first reading of Ordinance 353 (traffic code) (5‑0)
• Approved first reading of Ordinance 354 (driveway regulation) (5‑0)
• Approved Resolution 2026‑04‑01 setting public hearing date (5‑0)
• Approved Resolution 2026‑04‑02 installing street lighting on Steel Street (5‑0)
• Motion to approve tax‑abatement for 313 Cedar, 126 Park Ave, 218 Cedar Dr, 512 Timberline Dr (outcome not recorded)

Council Agendas

The City Council will hold a public hearing regarding the proposed property tax levy for the fiscal year July 1, 2026, to June 30, 2027. The proposal includes a total regular property tax of $1,018,610. Following this hearing, the council will hold a hearing on the proposed city budget.

• Proposed City Regular Total Property Tax: $1,018,610
• Proposed City Regular Tax Rate: 14.46943
• Debt service levy increase from 4.54 to 5.27 attributed to main street reconstruction projects
• Proposed residential tax for $100,000/$110,000 valuation: $709
• Proposed commercial tax for $300,000/$330,000 valuation: $3,311

Council Agendas

The City Council will consider several infrastructure updates and staffing needs. The body will discuss the installation of new stop signs and the replacement of pedestrian bridges at Upstill Park.

• Liquor license renewal for Open Flame
• Proposed stop signs at Park Avenue and Ammerman Street
• Proposed stop signs at Christian Petersen Avenue and Jensen Street
• Replacing Upstill Park pedestrian bridges
• Postings for Public Works Supervisor and Public Works positions

Council Minutes

The Gilbert City Council held a public hearing and approved the proposed property tax levy for Fiscal Year 2026-2027. The meeting was held on March 23, 2026, at 6:00 PM.

• Public hearing on proposed property tax levy for Fiscal Year 2026-2027
• Approval of consent agenda item and public hearing agenda for March 23, 2026
• Councilmembers present: Jonathan C. Popp, Shaon Anderson, Steve Mahoney, Brent Randolph, Frank Rydl
• Guests present: Sonia Sundberg, John Dupius, Kari Dupius
• Motion to adjourn by Randolph/Rydl

The council approved the consent agenda item and the public hearing agenda for March 23, 2026. A public hearing was opened on the proposed property tax levy for fiscal year 2026‑2027, then closed. The meeting was adjourned. No vote tallies were recorded in the minutes.

• Approved consent agenda item
• Opened public hearing on proposed property tax levy FY 2026‑2027
• Closed public hearing
• Adjourned meeting

Council Minutes

The Gilbert City Council will discuss and possibly act on several items, including the renewal of a liquor license for Open Flame, plans for Gilbert Days 2026 events, and the installation of new stop signs at two intersections. Additional topics include posting for a Public Works Supervisor, replacing pedestrian bridges in Upstill Park, and reviewing tornado siren options. The meeting also includes routine agenda approval, minutes approval, and committee reports.

• Liquor license renewal for Open Flame
• Proposed stop sign installations at Park Avenue & Ammerman Street, and Christian Petersen Avenue & Jensen Street
• Posting for Public Works Supervisor position
• Replacing Upstill Park pedestrian bridges
• Discussion on tornado sirens

The Gilbert City Council held a regular meeting on March 23, 2026. Motions were presented to approve a liquor license, set Gilbert Days 2026 events, install stop signs at two intersections, post for Streets and Parks Supervisor and Public Works positions, plan replacement pedestrian bridges at Upstill Park, and remove a tornado siren at First and Dunn Streets. The minutes do not record the vote results or whether each motion was approved or denied.

• Motion to approve liquor license for the Open Flame – outcome not recorded
• Motion to set Gilbert Days 2026 events for August 22, 2026 – outcome not recorded
• Motion to install stop signs at Park Ave & Ammerman St and Christian Petersen Ave & Jensen St – outcome not recorded
• Motion to post for Streets and Parks Supervisor position for 10 days – outcome not recorded
• Motion to post for Public Works position for 2 weeks – outcome not recorded
• Motion to plan and purchase replacement pedestrian bridges at Upstill Park – outcome not recorded
• Motion to remove tornado siren at First St and Dunn St – outcome not recorded

Council Agendas

The Gilbert City Council will hold a public hearing on March 23, 2026 at 6:00 PM to consider the proposed property tax levy for fiscal year July 1 2026 – June 30 2027. The proposal raises the city regular total property tax from $883,046 to $1,018,610 and the regular tax rate from 12.54375 % to 14.46943 %. Increases are attributed to debt service, employee benefits, and main‑street reconstruction projects.

• Public hearing on the proposed FY 2026‑27 property tax levy (meeting 3/23/2026, 105 SE 2nd St).
• City regular total property tax proposed at $1,018,610 (up from $883,046).
• City regular tax rate proposed at 14.46943 % (up from 12.54375 %).
• Debt service levy increase from $315,608 to $371,460.
• Addition of $38,835 employee benefits levy.

Council Agendas

The Gilbert City Council will discuss a contract with the City of Ames for solid waste reclamation, recycling and disposal services. They will also set the date and time for a hearing on the proposed tax rate levy for fiscal year 2026‑2027. Additional items include updates on a middle school addition, the capital improvement plan, and a tax abatement request for 105 Rothmoor Drive.

• Discussion and possible action on Gilbert CSD Middle School Additions/Intermediate School Site Plan
• Presentation update by Northland for the Capital Improvement Plan
• Resolution 2026-03-01: Contract and Agreement for Use and Support of a Solid Waste Reclamation, Recycling and Disposal System with City of Ames
• Resolution 2026-03-02: Setting date and time of a hearing on the proposed tax rate levy for FY 2026‑2027
• Discussion and possible action on tax abatement application for 105 Rothmoor Drive

Council Minutes

The Gilbert City Council will consider approval of the agenda, minutes, and the February claims/revenue report, and will discuss projects such as middle school additions, a capital improvement plan update, a solid‑waste contract with the City of Ames, and setting a hearing date for a proposed FY 2026‑2027 tax rate levy. Additional items include a tax‑abatement request for 105 Rothmoor Drive, replacement of Upstill Park bridges, and a quote for Lions Park light controls. The council will also receive committee reports and hold an open forum for public comments.

• Resolution 2026-03-01 Contract and Agreement for Use and Support of a Solid Waste Reclamation, Recycling and Disposal System with City of Ames
• Resolution 2026-03-02 Setting Date and Time of a Hearing on the Proposed Tax rate levy for Fiscal Year 2026-2027
• Tax abatement application for 105 Rothmoor Drive
• Replacement of Upstill Park Bridges
• NAI quote for Lions Park Light Controls

The council approved several agenda items, including the solid waste contract with the City of Ames and the date for a budget levy hearing. It also approved the middle school site plan, a tax abatement for 105 Rothmoor Drive, and a lighting quote for Lions Park. No action was taken on the Upstill Park bridges replacement or the capital improvement presentation.

• Approved consent agenda items (agenda, minutes, claims/revenue report) – motion passed (unanimous, 5)
• Approved Gilbert CSD Middle School Additions/Intermediate School Site Plan – motion passed (unanimous, 5)
• Approved Resolution 2026-03-01 solid waste contract with City of Ames – aye: Anderson, Mahoney, Randolph, Rydl, Wilson; nay: none; absent: none (5-0-0)
• Approved Resolution 2026-03-02 setting March 23, 2026 hearing on budget maximum levy – aye: Anderson, Mahoney, Randolph, Rydl, Wilson; nay: none; absent: none (5-0-0)
• Approved Tax Abatement Application for 105 Rothmoor Drive – motion passed (unanimous, 5)
• Approved NAI quote for Lions Park Light Controls – motion passed (unanimous, 5)
• No action taken on Replacement of Upstill Park Bridges (discussion only)
• No action taken on Northland Capital Improvement Plan presentation (discussion only)

Planning Commission Minutes

The Gilbert Planning Commission will approve its agenda and the minutes from the December 18, 2025 meeting. It will then hold an open forum for public comments. The commission will consider a proposal for additions and improvements to the Gilbert Community School District middle school and intermediate school.

• Approve agenda and minutes from Dec 18, 2025 meeting
• Open forum for citizen comments
• Consider Gilbert CSD middle school additions/intermediate school improvements

The commission approved the meeting agenda and the December 18, 2025 minutes, with all members voting aye. It then recommended that the city council approve the Gilbert CSD middle school additions and intermediate school improvements, contingent on the corrections outlined in the February 12, 2026 engineer memo. The meeting was adjourned with all members voting aye.

• Approved agenda and minutes (all ayes)
• Recommended city council approval of school additions contingent on corrections (4 ayes, 0 nays)
• Adjourned meeting (all ayes)

Planning Commission Agendas

The Gilbert Planning Commission will convene on February 12, 2026, to approve the agenda and minutes from the previous meeting. The primary item on the docket is the consideration of improvements for the Gilbert CSD Middle School and Intermediate School.

• Approval of February 12, 2026 agenda and December 18, 2025 minutes
• Consideration of Gilbert CSD Middle School additions/Intermediate School improvements
• Open Forum for citizens to speak on non-agenda subjects

Council Agendas

The Gilbert City Council will meet on February 2, 2026 at 6:30 p.m. in the Council Chambers. Council members will discuss several items, including the Fire Department’s FY 2026‑2027 budget request, a proposed shade structure for Parks and Recreation, and a purchase of a truck for the Water and Sewer Department. Additional items include a resolution for Lions Park pickleball lighting, a change order for the Public Works Maintenance Building, and a lease for a John Deere mower. The meeting also includes an open forum for public comments and routine administrative approvals.

• Fire Department FY 2026‑2027 budget request
• Parks and Rec presentation of shade structure
• Purchase of truck for Water and Sewer Department
• Resolution 2026‑02‑01 Lions Park pickleball lighting
• Change Order 1 by D&B Agro‑Systems, LTD for Public Works Maintenance Building project

Council Minutes

The Gilbert City Council meeting on February 2, 2026 will consider several agenda items. Council members will discuss the Fire Department’s FY 2026‑2027 budget request, a purchase of a truck for the Water and Sewer Department, a resolution for Lions Park pickleball lighting, a change order for the Public Works Maintenance Building project, a John Deere mower lease, and a law enforcement agreement with Story County for FY 26‑27. The meeting also includes an open forum for public comments and routine administrative actions.

• Discussion of Fire Department FY 2026‑2027 budget request
• Discussion of purchase of truck for Water and Sewer Department
• Resolution 2026‑02‑01 for Lions Park pickleball lighting
• Change Order 1 by D&B Agro‑Systems, LTD for Public Works Maintenance Building project
• Resolution 2026‑02‑02 Law Enforcement Agreement with Story County FY26‑27

The Gilbert City Council approved several budget items, contracts, and resolutions. Notably, a law enforcement agreement with Story County for FY 26‑27 was adopted for $87,119.34. Other actions included approving the fire department budget, a park shade structure, vehicle purchase, and various leases and change orders.

• Approved consent agenda items (minutes Jan 5 2026, claims/revenue report) – unanimous (MCU 4)
• Approved FY2026‑2027 Fire Department budget of $70,128.00 – unanimous (MCU 4)
• Approved Parks & Rec shade structure at Gilbert Pond, not to exceed $5,000.00 – unanimous (MCU 4)
• Approved purchase of 2026 Chevrolet Silverado 2500 for Water and Sewer Dept., $54,000 – unanimous (MCU 4)
• Approved Lions Park pickleball lighting resolution (Ayes: Anderson, Mahoney, Randolph, Rydl; Nays: none; Absent: Wilson)
• Approved Change Order 1 by D&B Argo‑Systems for Public Works Maintenance Building, $11,906.89 – unanimous (MCU 4)
• Approved lease of John Deere Z960M mower for 3 years, $5,450 – unanimous (MCU 4)
• Approved Law Enforcement Agreement with Story County FY26‑27, $87,119.34 (Ayes: Anderson, Mahoney, Randolph, Rydl; Nays: none; Absent: Wilson)

Parks & Recreation Board Agenda

The Gilbert Parks and Recreation Commission will review updates on pond improvements and youth and adult sports activities. The board will also discuss the organization of a snowman competition and a fishing derby.

• Pond shade structure Eagle Scout project consideration
• Pond project involving tables, concrete, trees, and flowers
• Snowman competition planning
• Fishing derby planning
• Public Works maintenance list items

Planning Commission Agendas

Council Agendas

The Gilbert City Council will meet to discuss the Fire Department's FY 2026-2027 budget request. The body will also consider approvals for the Upland Trail Subdivision 4th Addition and the appointment of city officers for 2026-2028.

• Fire Department FY 2026-2027 budget request
• Resolution 2026-01-01: Accepting Plat of Upland Trail Subdivision 4th Addition
• Resolution 2026-01-02: Accepting Public Improvements and Bonds on Upland Trail Subdivision 4th Addition
• Resolution 2026-01-03: Appointing City Officers for 2026-2028 term
• Ordinance 353: First reading of regulations for driveways and driveway approaches

Council Minutes

The council approved the consent agenda items, including the minutes and revenue report. It tabled the Fire Agency's FY 2026‑27 budget request of $70,128 until a written report is received. Four resolutions were adopted: accepting the plat and public‑improvement bonds for the Upland Trail Subdivision, approving city officers for 2026‑2028, and authorizing access to city financial accounts. Ordinance 353 was also tabled until the next meeting.

• Approved consent agenda items (minutes, revenue report) – motion carried
• Tabled Fire Agency FY 2026‑27 budget request of $70,128 pending report
• Approved Resolution 2026-01-01 (Plat of Upland Trail Subdivision) – Ayes: Anderson, Mahoney, Randolph, Wilson; Nays: none; Absent: Rydl
• Approved Resolution 2026-01-02 (Public Improvements and Bonds for Upland Trail Subdivision) – Ayes: Anderson, Mahoney, Randolph, Wilson; Nays: none; Absent: Rydl
• Approved Resolution 2026-01-03 (City Officers for 2026‑2028 term) – Ayes: Anderson, Mahoney, Randolph, Wilson; Nays: none; Absent: Rydl
• Approved Resolution 2026-01-04 (Authorize access to city financial accounts) – Ayes: Anderson, Mahoney, Randolph, Wilson; Nays: none; Absent: Rydl
• Tabled Ordinance 353 until next meeting
• Motion to adjourn – carried