Gilbert public meetings in 2025

Council Agendas

The Gilbert City Council will hold a regular meeting on December 22, 2025. The agenda includes a consent agenda, open forum, and discussions on a second reading of an ordinance regulating driveways, a tree rebate request, the hiring of the City Clerk/Treasurer, and security at City Hall.

• Second reading of Ordinance 352 on driveways
• Tree rebate request at 207 Gretten Street
• Resolution 2025-12-01 for City Clerk/Treasurer hiring
• Discussion on City Hall security
• Open forum for public comments

Council Minutes

The Gilbert City Council will hold a second reading of Ordinance 352, which addresses driveway and driveway approach regulations. The council will also consider a tree rebate request for 207 Gretten Street, a resolution to approve employment and compensation for the City Clerk/Treasurer, and a discussion on security at City Hall. Additional items include setting the date and time of the next council meeting and general discussion among members.

• Second reading of Ordinance 352 regulating driveways and driveway approaches
• Tree rebate request for 207 Gretten Street
• Resolution 2025-12-01 approving employment and compensation for City Clerk/Treasurer
• Discussion on security at City Hall
• Setting date and time of the next council meeting

The council voted to deny Ordinance 352, which would have regulated driveways and driveway approaches. The council also approved Resolution 2025-12-01, employing the City Clerk/Treasurer and setting compensation. No other motions recorded vote outcomes.

• Denied Ordinance 352 regulating driveways (0-4)
• Approved Resolution 2025-12-01 hiring City Clerk/Treasurer (4-0)

Planning Commission Agendas

The Gilbert Planning Commission will approve the meeting agenda and minutes from the September 11, 2025 meeting, provide an open forum for citizen comments, and discuss the final plat for the Upland Trail Subdivision 4" addition. The meeting will conclude with any other business.

• Approve agenda and September 11, 2025 meeting minutes
• Open forum for citizen comments
• Consider Upland Trail Subdivision 4" addition, final plat
• Other business

Planning Commission Minutes

The Gilbert Planning Commission will first approve the meeting agenda and the minutes from the September 11, 2025 meeting. An open forum will allow citizens to address topics not on the agenda. The commission will then review and decide on the final plat for the Upland Trail Subdivision 4" addition. The meeting will close with any other business.

• Approve agenda and September 11, 2025 minutes
• Open forum for citizen comments
• Consider Upland Trail Subdivision 4" Addition final plat
• Other business

The commission unanimously approved its meeting agenda and the minutes from the September 11, 2025 meeting. It voted to recommend that the city council approve the Upland Trail Subdivision 4th Addition final plat, pending a performance bond. The meeting was then adjourned.

• Approved meeting agenda (unanimous)
• Approved September 11, 2025 minutes (unanimous)
• Recommended city council approve Upland Trail Subdivision 4th Addition final plat pending performance bond (4-0)
• Adjourned meeting (unanimous)

Council Agendas

The Gilbert City Council will hold a first reading of Ordinance 352, which would regulate driveways and driveway approaches. Council members will also discuss a Resource Recovery 28E agreement with the City of Ames. Additional items include the sale of a Toro mower, a tax‑abatement application for 338 Cedar Drive, and the posting of a City Clerk position. The meeting also includes public input, committee reports, and routine approvals.

• First reading of Ordinance 352 regulating driveways and driveway approaches
• Discussion of Resource Recovery 28E Agreement with the City of Ames
• Consideration of selling a Toro mower
• Review of 338 Cedar Drive tax abatement application
• Posting for City Clerk position

Council Minutes

The Gilbert City Council will swear in the 2026 mayor and council members, approve routine items, and discuss several actions. Items include the first reading of Ordinance 352 regulating driveways, a Resource Recovery 28E agreement with the City of Ames, and a tax abatement application for 338 Cedar Drive. The council will also consider selling a Toro mower, posting a City Clerk position, and city‑hall security measures.

• First reading of Ordinance 352 regulating driveways and driveway approaches
• Resource Recovery 28E Agreement with City of Ames
• Sale of Toro mower
• 338 Cedar Drive tax abatement application
• Posting for City Clerk position

The council approved the consent agenda items, the first reading of Ordinance 352 regulating driveways, the sale of a Toro mower on GovDeals, and a tax abatement for 338 Cedar Drive. It also approved posting the City Clerk position with applications due Dec. 12, 2025. The meeting was adjourned. No other actions were taken.

• Approved consent agenda items (MCU (4))
• Approved first reading of Ordinance 352 regulating driveways (MCU (4))
• Approved sale of Toro mower on GovDeals website (MCU (4))
• Approved tax abatement application for 338 Cedar Drive (MCU (4))
• Approved posting for City Clerk position, applications due Dec. 12, 2025 (MCU (4))
• Adjourned meeting (MCU (4))

Council Agendas

The Gilbert City Council will hold its regular meeting on November 10, 2025 at 6:30 PM in the Council Chambers at City Hall. Council members will discuss and may take action on several items, including options for Main Street Reconstruction Phase 3 and a related change order. Other topics include a Resource Recovery 28E agreement with the City of Ames, an outdoor warning siren, and a curb stop at 320 Hawthorne Circle. The meeting also includes an open forum for public comments and various committee reports.

• Main Street Reconstruction Phase 3 options
• Change Order #1 for Main Street Reconstruction Phase 3
• Resource Recovery 28E Agreement with City of Ames
• Outdoor warning siren
• 320 Hawthorne Circle curb stop

Council Minutes

The City Council will meet to discuss and potentially take action on several infrastructure projects and agreements. Key items include road reconstruction options and a resource recovery agreement with the City of Ames.

• Main Street Reconstruction Phase 3 options and Change Order #1
• Resource Recovery 28E Agreement with City of Ames
• CIT Sewer Solution quote for sanitary sewer rehab work
• Tax abatement application for 501 Hawthorne Street
• Curb stop at 320 Hawthorne Circle

The November 10, 2025 meeting presented motions on a consent agenda, a Main Street change order, a warning siren, curb stop components, a sewer work quote, and a tax abatement. The minutes do not indicate whether any of these motions were approved, denied, or tabled. The council also adjourned the meeting. No substantive decisions were documented.

Parks & Recreation Board Minutes

The Parks and Recreation Commission will review and approve minutes from a previous meeting and discuss plans for a winter outdoor social. The board will also receive updates on youth and adult sports activities.

• Review and Approval of 10/19/2025 Meeting Minutes
• Plan Winter Outdoor Social
• Update on Youth Sports Activities
• Update on Adult League
• Items for Public Works maintenance list

The commission approved the October 19, 2025 minutes after a motion by Kiojai and second by Jaquis. They also approved the November 9, 2025 agenda on a motion by Thompson, seconded by Kiojai. The Winter Outdoor Social was tabled until next year. The next meeting is scheduled for January 18, 2026.

• Approved October 19, 2025 minutes (motion by Kiojai, seconded by Jaquis)
• Approved November 9, 2025 agenda (motion by Thompson, seconded by Kiojai)
• Winter Outdoor Social tabled until next year

Parks & Recreation Board Agenda

The Gilbert Parks and Recreation Commission will review and approve the minutes from the October 19, 2025 meeting and the agenda for today. Old business includes a debrief of the Beggar’s Night Scavenger Hunt and discussion of the Pond Project and Christmas Light Contest. New business introduces a plan for a Winter Outdoor Social and updates on youth and adult sports activities. The board will also consider items for the Public Works maintenance list before scheduling the next meeting.

• Review and Approval of 10/19/2025 Meeting Minutes
• Beggar’s Night Scavenger Hunt Debrief
• Pond Project discussion
• Plan Winter Outdoor Social
• Items for Public Works maintenance list

Parks & Recreation Board Minutes

The commission is meeting to discuss updates on the cement project, trees, and pond shade structures. The board will also receive reports on youth and adult sports activities and identify maintenance items for Public Works.

• Cement project update
• Shade structures for the pond
• Beggar’s Night Scavenger Hunt and Christmas Light Contest
• Youth sports activities update
• Walking path bridges maintenance list

The Parks & Recreation Commission approved the September 21, 2025 meeting minutes and the October 19, 2025 agenda. The meeting was then adjourned at 8:56 p.m. No other formal actions were taken.

• Approved September 21, 2025 minutes (motion by Kiojai, seconded by Thompson)
• Approved October 19, 2025 agenda (motion by Thompson, seconded by Kiojai)
• Adjourned meeting at 8:56 p.m. (motion by Kiojai, seconded by Thompson)

Parks & Recreation Board Agenda

The Parks and Recreation Commission will hold its monthly meeting to review meeting minutes, discuss ongoing projects like cement and shade structures, and receive updates on youth and adult sports activities.

• Review and approval of September 21, 2025 meeting minutes
• Cement project update
• Shade structures for the Pond
• Update on Youth Sports Activities - Bjustrom
• Update on Adult League - Kiojai

Council Agendas

The City Council will meet to discuss several infrastructure and administrative updates. Key items include insurance renewals and potential changes to park and driveway specifications.

• Possible action on a stop sign at the exit of Upstill Park
• Possible appointment of Leta Jaquis to the Parks & Recreation Board
• Possible action on museum improvements
• Possible action on driveway width revision
• Possible action on Wellmark health, dental, and vision insurance renewals

Council Minutes

The Gilbert City Council will discuss several items, including a possible stop sign at the exit of Upstill Park, the appointment of Leta Jaquis to the Parks & Recreation Board, and improvements to the local museum. Additional topics include a driveway width revision and renewals of dental, vision, and Wellmark health insurance. The meeting also includes open public comments and committee reports.

• Discussion and possible action on a stop sign at the exit of Upstill Park
• Discussion and possible appointment of Leta Jaquis to the Parks & Recreation Board
• Discussion and possible action on museum improvements
• Discussion and possible action on driveway width revision
• Discussion and possible action on dental & vision insurance renewal

The council approved the consent agenda items, including minutes and the revenue report. It adopted a three‑way stop at Ammerman Street, appointed Leta Jaquis to the Parks and Recreation Board, and authorized insurance renewals for 2026. All motions were carried unanimously.

• Approved consent agenda items (minutes, revenue report) (unanimous)
• Approved three‑way stop at Ammerman Street (unanimous)
• Approved appointment of Leta Jaquis to Parks and Recreation Board (unanimous)
• Approved Gilbert Historical Society improvements to 209 Main Street (unanimous)
• Approved changes to proposed driveway width revision (unanimous)
• Approved Delta Dental and Delta Vision renewals for 2026 (unanimous)
• Approved continuation of Wellmark health insurance plan and 2026 renewal rates (unanimous)
• Approved adjournment (unanimous)

Parks & Recreation Board Minutes

The Parks and Recreation Commission will review and approve the previous meeting minutes and agenda. It will discuss updates on the cement work and shading structures at the pond, as well as ideas for Beggar’s Night Halloween activities. New business includes finalizing Halloween events and setting dates, voting procedures, and prizes for the Christmas light contest. The board will also receive updates on youth and adult sports programs and consider items for the Public Works maintenance list.

• Cement project update at the pond
• Shading structures for the pond
• Halloween ideas for Beggar’s Night (witches walk on Upstill Trail, house scavenger hunt, hot cocoa stand)
• Christmas light contest planning (dates, voting method, prizes)
• Items for Public Works maintenance list

The commission approved the August 17, 2025 minutes and the September 21, 2025 agenda. No other formal actions were taken; the board discussed ongoing projects and upcoming events. The meeting was adjourned on a motion by Thompson, seconded by Moore.

• Approved August 17, 2025 minutes (motion by Thompson, seconded by Jens)
• Approved September 21, 2025 agenda (motion by Jens, seconded by Thompson)
• Adjourned meeting (motion by Thompson, seconded by Moore)

Parks & Recreation Board Agenda

The Parks and Recreation Commission will review and approve the previous meeting minutes and agenda. It will discuss old business including a cement project update and shading structures for the pond, as well as Halloween ideas for Beggar’s Night. New business will cover additional pond project ideas, setting Halloween events, and planning the Christmas light contest, including dates, voting, and prizes. The board will also provide updates on youth and adult sports activities and consider items for the Public Works maintenance list.

• Cement project update at the pond
• Shading structures for the pond
• Halloween ideas for Beggar’s Night (Witches walk, scavenger hunt, hot cocoa stand)
• Christmas light contest planning (dates, voting, prizes)
• Items for Public Works maintenance list

Council Agendas

The City Council will meet to discuss several infrastructure and development items. The body will consider a bid for road repairs and a request for a building addition.

• Bid from Manatts for road repairs on Thompson Ave
• RFP for Maintenance Building Addition
• Site plan and drawing review for Pudenz Clinic at Gilbert LTD Subdivision Lot 1
• Homecoming parade street closure request
• Format of posting code online

Council Minutes

At its special meeting, the Gilbert City Council will hold an open forum for public comments and discuss several items. Topics include a request to close streets for the homecoming parade, a request for proposals for a maintenance building addition, a review of the Gilbert LTD Subdivision – Lot 1 Pudenz Clinic site plan, the format for posting the city code online, and Manatts' bid for road repairs on Thompson Avenue. The council will consider possible actions on each item. The meeting also includes routine approval of the agenda.

• Homecoming parade street closure request
• RFP Maintenance Building Addition
• Gilbert LTD Subdivision – Lot 1 Pudenz Clinic site plan review
• Format of posting city code online
• Manatts bid for road repairs on Thompson Ave

The council approved the consent agenda and a set of motions. It authorized street closures for the October 2 homecoming parade, approved a $204,951 request for proposals for a maintenance building addition, and adopted a site plan for the Gilbert LTD Subdivision. The council also approved online code hosting and a $13,520.25 road repair contract for Thompson Ave, then adjourned the meeting.

• Approved consent agenda (4)
• Approved street closures for Oct 2 homecoming parade (4)
• Approved RFP by D&B Agro-Systems, Ltd. for maintenance building addition, $204,951.00 (4)
• Approved site plan for Gilbert LTD Subdivision – Lot 1 Pudenz Clinic (4)
• Approved online hosting by Simmering & Cory for city code (4)
• Approved Phase 1/Area #1 road repairs on Thompson Ave, $13,520.25 by Manatts (4)
• Approved motion to adjourn (4)

Planning Commission Agendas

The Gilbert Planning Commission will meet to review a site plan for the Pudenz Clinic. The commission will also approve the meeting agenda and minutes from the April 17, 2025, meeting.

• Consideration of Gilbert LTD Subdivision — Lot 1 Pudenz Clinic Site Plan

Planning Commission Minutes

The Gilbert Planning Commission will approve its meeting agenda and the minutes from the April 17, 2025 meeting. It will hold an open forum for citizen comments on any topic. The commission will consider the Gilbert LTD Subdivision – Lot 1 Pudenz Clinic site plan. Any additional items will be addressed under other business.

• Approve agenda and minutes from April 17, 2025
• Open forum for citizen comments
• Consider Gilbert LTD Subdivision – Lot 1 Pudenz Clinic site plan
• Other business

The commission approved its agenda and the minutes from the April 17, 2025 meeting. It voted to recommend that the city council approve the Gilbert LTD Subdivision – Lot 1 Pudenz Clinic site, subject to addressing all engineer comments except the fire turn‑around and the 6‑inch water service line. The commission then adjourned the meeting.

• Approved agenda and April 17, 2025 minutes (unanimous)
• Recommended city council approve Gilbert LTD Subdivision Lot 1 Pudenz Clinic site, pending engineer comments (3‑0‑1)
• Adjourned meeting (unanimous)

Council Agendas

The Gilbert City Council will hold a public hearing and discuss the disposition and purchase agreement for real property at 213 Main Street. The body will also review the FY 2024-2025 Street Finance Report and discuss various city operations.

• Public hearing and possible action on the purchase agreement and disposition of 213 Main Street
• Possible approval of Resolution 2025-09-01 regarding the FY 2024-2025 Street Finance Report
• Possible action on a homecoming parade street closure request
• Discussion on driveway width revision
• Possible action on selling Public Works Equipment including a manhole exhaust, locator, and trash pumps

Council Minutes

The council approved the purchase agreement and final disposition of the city’s interest in 213 Main Street, selling the property to Hot Canyon LLC. Additional actions included awarding the 2025 Citizen of the Year, appointing a fire board representative, applying for a community foundation grant and ordering a new outdoor warning siren, and approving the sale of several public‑works items. The FY 2024‑2025 Annual Street Finance Report was also approved.

• Approved purchase agreement for 213 Main Street with Hot Canyon LLC (passed)
• Approved Resolution 2025‑09‑02 disposing city’s interest in 213 Main Street (aye‑ Mahoney, Rydl, Sitzmann, Wilson; nay‑ none; absent‑ Anderson)
• Awarded 2025 Citizen of the Year to Bob and Connie Terrones (passed)
• Appointed Troy Buchman as city representative to the Gilbert Fire Board (passed)
• Approved application for Story County Community Foundation grant and order of new outdoor warning siren (passed)
• Approved sale of Public Works items (manhole exhaust, locator, trash pumps) on GovDeals (passed)
• Approved FY 2024‑2025 Annual Street Finance Report (aye‑ Mahoney, Rydl, Sitzmann, Wilson; nay‑ none; absent‑ Anderson)
• Approved consent agenda items (minutes, claims/revenue report) (passed)

Parks & Recreation Board Minutes

The Parks and Recreation Commission will review meeting minutes and discuss the 2025-2026 budget, pond amenities, and fall/winter event planning. The board will also receive updates on youth and adult sports.

• Review and approval of July 13, 2025 meeting minutes
• Discussion of 2025-2026 fiscal year budget
• Planning for fall/winter events and school start activities
• Updates on Youth Sports and Adult League activities
• Review of pond amenity and trail sign installation

The Gilbert Parks and Recreation Commission approved the July 13, 2025 meeting minutes and the August 17, 2025 agenda, each by motion. No other formal decisions or votes were recorded in the meeting.

• Approved July 13, 2025 minutes (motion passed, seconded by Moore)
• Approved August 17, 2025 agenda (motion passed, seconded by Thompson)

Council Agendas

The City Council will discuss and potentially act on infrastructure projects, employee salaries for FY 2025-2026, and grants to local societies. The meeting includes a second reading of an ordinance to set water and sanitary sewer rates.

• Ordinance 351: Setting water and sanitary sewer rates
• Resolution 2025-07-02: Setting employee salaries for FY 2025-2026
• Resolution 2025-07-07: Disposition of city interest in 213 Main Street
• North Gretten St. pavement bid
• Liquor License application for Thirsty Pigs LLC

Council Minutes

The council approved a $33,123 pavement and dirt‑removal contract for the intersection north of the roundabout, and a $14,100 contract to install new shop doors. It also approved a $6,510 contract to update city hall computers, a steel‑street road closure for August 23, and the sale of surplus equipment on GovDeals.com. Additionally, the council adopted the FY 2025‑2026 salary resolution and authorized multiple grants totaling $3,520.

• Approved $33,123 pavement and dirt‑removal bid (4‑0)
• Approved $14,100 contract for new shop doors (4‑0)
• Approved $6,510 contract to update city hall computer and server (4‑0)
• Approved Steel Street road closure Aug 23, 2025 (4‑0)
• Approved sale of Stihl edger, water tank, and winter decorations on GovDeals.com (4‑0)
• Approved issuance of RFP for public‑works shop addition, proposals due Sep 16, 2025 (4‑0)
• Approved Resolution 2025‑07‑02 setting salaries for FY 2025‑2026 (4‑0)
• Approved $1,520 grant to Gilbert Cemetery Association (4‑0)

Council Minutes

The Gilbert City Council met on July 28, 2025, but no quorum was present, so no votes or approvals occurred. Council members discussed the Main Street Phase 3 reconstruction delay, driveway width items, a wash‑bay RFP draft, and a bid for Gretten Street paving, but all were deferred. Requests to suspend the tree‑removal rebate program and other resolutions were noted but not acted upon.

Parks & Recreation Board Minutes

The Parks & Recreation Commission approved the May 18, 2025 minutes and the July 13, 2025 agenda. No other motions were adopted. The next meeting is set for August 17, 2025. The meeting adjourned at 8:44 p.m.

• Approved May 18, 2025 minutes (motion by Jens, seconded by Moore)
• Approved July 13, 2025 agenda (motion by Moore, seconded by Thompson)

Council Minutes

The council unanimously approved the consent agenda, several road closures, a $1,000 grant for Gilbert Days, $12,500 for the Tree Removal Rebate Program, and a 4% salary increase for city employees. It also passed the amended employee handbook, the first reading of the water and sewer rate ordinance, tasks under the Northland Securities agreement, and a cash‑transfer resolution.

• Approved consent agenda items (unanimous, 4 votes)
• Approved Homecoming Parade road closure for Oct 2 2025 (unanimous, 4 votes)
• Approved Open Flame road closure on Second St. Aug 9 2025, 5‑11 pm (unanimous, 4 votes)
• Approved $1,000 grant to Gilbert Events, Inc. for Gilbert Days (unanimous, 4 votes)
• Approved $12,500 to continue Tree Removal Rebate Program FY 2025‑2026 (unanimous, 4 votes)
• Approved 4% increase to employee salaries for FY 2025‑2026 (unanimous, 4 votes)
• Approved amended Employee Handbook (aye‑4, nay‑0, absent‑1)
• Approved first reading of Ordinance 351 setting water and sanitary sewer rates (unanimous, 4 votes)

Zoning Board Minutes

The board approved the meeting agenda and minutes from the prior meeting. A public hearing on the variance request was opened and then closed. The board voted to deny the variance for the driveway extension at 106 Ammerman Street. The meeting was then adjourned.

• Approved agenda and May 27 minutes (unanimous)
• Opened public hearing on 106 Ammerman St variance (unanimous)
• Closed public hearing on 106 Ammerman St variance (unanimous)
• Denied variance for driveway extension at 106 Ammerman St (4-0)
• Adjourned meeting (unanimous)

Council Minutes

The council approved a contract for public improvements and authorized the notice to proceed. It also approved an Animal Services contract with Story County Animal Control for fiscal year 2025‑2026. A $15‑per‑week salary increase for the concession‑stand cleaning position was adopted. Items on driveway width specifications, the employee handbook, and an ordinance for off‑road vehicles were tabled until the July meeting.

• Approved public‑improvements contract (Resolution 2025‑06‑01) – passed (aye: Anderson, Mahoney, Sitzmann; abstain: Rydl; absent: Wilson)
• Approved Animal Services Contract with Story County Animal Control (Resolution 2025‑06‑02) – passed (aye: Anderson, Mahoney, Rydl, Sitzmann; absent: Wilson)
• Approved $15/week salary increase for concession‑stand cleaning position – passed (MCU 4)
• Approved consent agenda items (minutes, claims/revenue report) – passed (MCU 4)
• Tabled driveway‑width specification discussion until July meeting
• Tabled Employee Handbook approval until July meeting
• Tabled electric‑bike, four‑wheeler, side‑by‑side, and golf‑cart ordinance discussion until July meeting
• Adjourned meeting – passed (MCU 4)

Zoning Board Minutes

The Zoning Board approved its agenda and the minutes from the October 26, 2023 meeting. It opened a public hearing on a variance request for 208 Rothmoor Drive, heard the applicant, and then closed the hearing. The board determined no vote was needed because a city‑council action from August 22, 1994 already set the required setbacks. The meeting was adjourned.

• Approved agenda for May 27, 2025 (All ayes)
• Approved minutes of October 26, 2023 meeting (All ayes)
• Opened public hearing on variance request for 208 Rothmoor Drive (All ayes)
• Closed public hearing on variance request for 208 Rothmoor Drive (All ayes)
• Determined no vote needed due to August 22, 1994 council action on Village North Second Addition setbacks (no vote required)
• Adjourned meeting (All ayes)

Council Minutes

The council approved the consent agenda unanimously. It approved American Rescue/Hot Canyon LLC's proposal to purchase 213 Main Street with a $200,000 immediate payment or $250,000 over ten years, also unanimously. The council passed Resolution 2025-05-03 supporting a workforce housing tax incentive application, with four ayes, no nays and one absent member. The next regular council meeting is set for June 2, 2025.

• Approved consent agenda (unanimous)
• Approved American Rescue/Hot Canyon LLC purchase proposal – $200,000 immediate or $250,000 over 10 years (unanimous)
• Approved Resolution 2025-05-03 supporting workforce housing tax incentive (4 ayes, 0 nays, 1 absent)
• Adjourned meeting (unanimous)

Parks & Recreation Board Minutes

The board approved the April 6, 2025 minutes and the May 18, 2025 agenda. Sai Kiojai will handle administration duties for Chairperson Lacie Moore while she is on maternity leave. No other formal motions were recorded.

• Approved April 6, 2025 minutes (motion by Kiojai, seconded by Thompson)
• Approved May 18, 2025 agenda (motion by Thompson, seconded by Kiojai)
• Sai Kiojai assigned to cover administration duties for Chairperson Moore during maternity leave

Council Minutes

The council adopted the FY 2024-2025 budget amendment. It also approved the drawings, specifications, contract form and cost estimate for the Main Street Reconstruction – Phase 3 project. The city authorized the sale of a 5°10’ utility trailer and the purchase of an 18’ Lamar utility trailer for $4,450. No other substantive actions were taken.

• Approved FY 2024-2025 budget amendment (aye: Anderson, Mahoney, Rydl, Sitzmann; absent: Wilson)
• Approved Main Street Reconstruction – Phase 3 drawings, specifications, contract and cost estimate (aye: Anderson, Mahoney, Rydl, Sitzmann; absent: Wilson)
• Approved sale of 5°10’ utility trailer via GovDeals.com (unanimous)
• Approved purchase of 18’ Lamar utility trailer for $4,450 (unanimous)
• Opened and closed public hearing on budget amendment (procedural)
• Opened and closed public hearing on Main Street Phase 3 specifications (procedural)
• Directed clerk to check availability of June 9 for Capital Improvement Plan workshop (discussion)
• Councilmember Anderson to review bike ordinances and report at next meeting (discussion)

Council Minutes

The council approved the consent agenda, closed Main Street for Gilbert Days, and approved a subdivision site plan. It opened and then closed a public hearing on the FY 2025‑2026 budget, adopted that budget, and approved a sewer‑rehabilitation proposal costing $30,862.94. No other actions were taken.

• Approved consent agenda (5‑0)
• Approved closure of Main Street for Gilbert Days events (5‑0)
• Approved site plan for Gilbert LTD Subdivision, 1‑Addition‑Lot 2 Commercial (5‑0)
• Opened public hearing on FY 2025‑2026 proposed budget (5‑0)
• Closed public hearing on FY 2025‑2026 proposed budget (5‑0)
• Approved City Budget for FY 2025‑2026 (5‑0)
• Approved CIT proposal for sewer rehabilitation work ($30,862.94)
• No action taken on Resource Recovery updates

Planning Commission Minutes

The Planning Commission approved its agenda and the March 27, 2025 meeting minutes. It voted to recommend that the Gilbert City Council approve the Gilbert Commercial, Lot 2 Site Plan owned by Prairieland Homes. The meeting was then adjourned.

• Approved agenda and March 27, 2025 minutes (unanimous)
• Recommended City Council approve Gilbert Commercial, Lot 2 Site Plan (ayes: Sisson, Kester, Stephens, Price; nay: none; absent: Price)
• Adjourned meeting (unanimous)

Council Minutes

The council approved several items, including waiving a plat survey review and approving the Gilbert CSD District Office site‑plan review. It set May 5, 2025 at 6:30 p.m. as the public hearing date for both public‑improvement projects and the FY 2024‑2025 budget amendment, each passing unanimously. Additional actions approved were a sewer‑line repair spend, a tax abatement for 222 Cedar Drive, and the routine consent agenda. The meeting was adjourned.

• Approved waiver of plat survey review (5-0)
• Approved Gilbert CSD District Office site‑plan review (unanimous)
• Approved public hearing date for public improvements: May 5, 2025 at 6:30 p.m. (5-0)
• Approved public hearing date for FY 2024‑2025 budget amendment: May 5, 2025 at 6:30 p.m. (5-0)
• Approved spending within budget for sewer line repairs (unanimous)
• Approved tax abatement for 222 Cedar Drive (unanimous)
• Approved consent agenda items (unanimous)
• Adjourned meeting (unanimous)

Parks & Recreation Board Minutes

The Parks and Recreation Commission approved the February 16, 2025 minutes. The commission also approved the April 6, 2025 minutes. No other actions were voted on at this meeting.

• Approved February 16, 2025 minutes (motion by Thompson, seconded by Kiojai)
• Approved April 6, 2025 minutes (motion by Kiojai, seconded by Thompson)

Planning Commission Minutes

The commission voted to approve its March 27 agenda and the November 21, 2024 meeting minutes. It then adopted a recommendation to the City Council to approve the Gilbert CSD District Office Site Plan, contingent on several omitted items being added. Finally, the commission adjourned the meeting.

• Approved agenda for March 27, 2025 meeting (all ayes)
• Approved minutes of November 21, 2024 meeting (all ayes)
• Recommended City Council approve Gilbert CSD District Office Site Plan with specified revisions (ayes: Sisson, Kester, Stephens; none nay; absent: Price)
• Adjourned meeting (all ayes)

Council Minutes

The council approved the consent agenda and several project motions, including a $75,000 task order for Phase 3 of the Main Street reconstruction and additional lighting at the pickleball courts. It also set April 21, 2025, at 6:30 p.m. for a public hearing on the FY 2025‑2026 city budget and approved the auction listing for a 2003 Chevy Silverado. The meeting was then adjourned.

• Approved consent agenda items (unanimous 5)
• Approved Fox Strand Task Order No. 25-01 for Main Street Phase 3, up to $75,000.00 (unanimous 5)
• Approved additional lighting at pickleball courts with Alliant Energy (unanimous 5)
• Approved listing of 2003 Chevy Silverado on GovDeals for auction (unanimous 5)
• Approved Resolution 2025-03-01 setting April 21, 2025, 6:30 pm public hearing on FY 2025‑2026 budget (5‑0)
• Approved motion to adjourn (unanimous 5)

Council Minutes

The council approved the consent agenda and the public‑hearing agenda for March 24, 2025. It opened a public hearing on the proposed property‑tax levy for fiscal year 2025‑2026. The hearing was then closed, and the meeting was adjourned.

• Approved consent agenda (motion passed)
• Opened public hearing on FY 2025‑2026 property tax levy (motion passed)
• Closed public hearing (motion passed)
• Adjourned meeting (motion passed)