Gilbert public meetings in 2021

Council Minutes

The Gilbert City Council will hold a regular meeting with a public hearing on a Fiscal Year 2021-2022 budget amendment, followed by possible approval of resolutions for the budget and a 28E agreement with Story County for newsletter services. The council will also discuss and possibly act on several items, including a GPS programming presentation, a library services agreement renewal, a Parks and Recreation sports coordinator, a Public Works position posting, the Main Street project, sewer charge waivers for a property, a renovation bid, and tax abatement applications for two properties.

• Public hearing on FY 2021-2022 Budget Amendment and possible approval of Resolution 2021-12-01
• Possible approval of Resolution 2021-12-02 28E Agreement with Story County newsletter service
• Discussion and possible action on waiving sewer charges for Sesker Properties, LLC at 305 First St.
• Discussion and possible action on tax abatement applications for 310 and 325 Cedar Drive
• Discussion and possible action on RFB 2021-004 Red Buchman Renovation

The Gilbert City Council approved a budget amendment for FY 2022 and a 28E agreement with Story County for newsletter service. They also approved a full-time Public Works Laborer position, extended the Red Buchman Renovation bid deadline, and approved tax abatements for two properties. Several items were discussed but no action was taken, including a GPS presentation, library budget proposal, and youth sports funding request.

• Approved consent agenda including minutes and claims/revenue report (3-0)
• Approved posting for Public Works Laborer full-time position (3-0)
• Approved Resolution 2021-12-01 City Budget Amendment and Certification FY 2022 (3-0)
• Approved Resolution 2021-12-02 28E Agreement with Story County for newsletter service (3-0)
• Extended RFB 2021-004 Red Buchman Renovation bid deadline (3-0)
• Approved tax abatement application for 310 Cedar Drive (3-0)
• Approved tax abatement application for 325 Cedar Drive (3-0)
• Left utility billing for Sesker Properties at 305 First St. as is (3-0)

Council Agendas

The Council will swear in the 2022 Mayor and Council Members and recognize outgoing members. The agenda includes a public hearing on the Fiscal Year 2021-2022 Budget Amendment and discussions regarding various city services and staff positions.

• Public Hearing on Fiscal Year 2021-2022 Budget Amendment
• Tax abatement applications for 310 Cedar Drive and 325 Cedar Drive
• Renewal proposal of 28E Agreement with Bertha Bartlett Library
• Resolution 2021-12-02 regarding 28E Agreement with Story County newsletter service
• Discussion on waiving sewer charges for Sesker Properties, LLC at 305 First St.

Council Minutes

The Gilbert City Council is holding its regular meeting with several discussion and possible approval items. Key items include the second reading of an ordinance changing the water meter fee, resolutions on depository institutions and a water assistance program, a first reading on traffic code amendments, and bids for community center renovations and snow removal. The council will also discuss the annual financial report, Main Street construction, a tax abatement application, and an administrative assistant position posting.

• Second reading of Ordinance 341 repealing/replacing water meter fee for new water service
• Resolution 2021-11-02 designating depository institutions for public funds
• Resolution 2021-11-03 approving water utility vendor agreement with Mid-Iowa Community Action
• RFB 2021-004 Red Buchman Community Center Renovations bid
• Tax abatement application for 237 Cedar Drive

The Gilbert City Council approved the second reading of Ordinance 341, which repeals and replaces the fee for a water meter for new water service, and waived its third reading. The council also passed Resolution 2021-11-02 designating depository institutions for public funds and Resolution 2021-11-03 approving a water utility vendor agreement with Mid-Iowa Community Action for a low-income household water assistance program. Additionally, the council approved the first reading of Ordinance 342 amending the traffic code to provide special stops, and waived its second and third readings. The council tabled and then re-opened the Red Buchman Community Center renovations bid (RFB 2021-004), and re-opened the snow removal bid (RFB 2021-005) with a new deadline of December 13, 2021.

• Approved second reading of Ordinance 341 (water meter fee) and waived third reading (4-0)
• Approved Resolution 2021-11-02 designating depository institutions (4-0)
• Approved Resolution 2021-11-03 water utility vendor agreement with MICA (4-0)
• Approved first reading of Ordinance 342 (traffic code special stops) and waived second/third readings (4-0)
• Tabled and re-opened RFB 2021-004 Red Buchman Community Center renovations bid (4-0)
• Re-opened RFB 2021-005 snow removal bid with deadline December 13, 2021 (4-0)
• Approved posting for an Administrative Assistant position (4-0)
• Approved tax abatement application for 237 Cedar Drive (4-0)

Council Agendas

The Gilbert City Council will hold its regular meeting with discussions and possible approvals on several items, including the second reading of an ordinance changing the water meter fee for new service, resolutions on depository institutions and a water assistance program, and the first reading of a traffic code amendment. The council will also consider bids for the Red Buchman Community Center renovations and snow removal, a tax abatement application for 237 Cedar Drive, and posting for an Administrative Assistant position. Updates will be provided on the Main Street construction project and the FY 2020-2021 Annual Financial Report.

• Second reading of Ordinance 341 repealing/replacing water meter fee for new water service
• Resolution 2021-11-02 designating depository institutions for public funds
• Resolution 2021-11-03 approving water utility vendor agreement with Mid-Iowa Community Action
• RFB 2021-004 Red Buchman Community Center Renovations bid
• Tax abatement application for 237 Cedar Drive

Parks & Recreation Board Minutes

The Gilbert Parks and Recreation Commission is meeting to approve prior meeting minutes and the current agenda. They will discuss old business items including sand volleyball at Banford Park, pickleball at Lions Park, youth softball/baseball field improvements, and other park amenities, plus receive updates on youth and adult sports activities.

• Review and approval of 9/26/2021 meeting minutes
• Sand volleyball and lights at Banford Park
• Pickleball at Lions Park
• Youth softball/baseball field improvements
• Updates on youth sports and adult league

The Gilbert Parks and Recreation Commission met on November 7, 2021, and approved the September 26 minutes and the November 7 agenda with additions. No formal votes were taken on substantive items; the board discussed plans for pickleball installation at Lions Park, youth softball/baseball field improvements, a possible paid leadership position, and a fence-painting grant. The next meeting is scheduled for January 9, 2022.

• Approved September 26, 2021 minutes (motion by Dillon, second by Moore)
• Approved November 7, 2021 agenda with additions (motion by Lundt, second by Wilson)
• Scheduled pickleball work/installation at Lions Park for early spring
• Discussed youth softball/baseball field improvements with Dan Nutini
• Discussed creating a paid leadership position or coordinator role
• Adjourned at 9:21 p.m. (motion by Wilson, second by Hart)

Parks & Recreation Board Agenda

The Commission will review previous meeting minutes and discuss several ongoing park projects. The agenda includes updates on youth and adult sports activities for Gilbert Rec Sports.

• Sand volleyball and lighting at Banford Park
• Pickleball at Lions Park
• Youth softball/baseball field improvements
• Fence painting at Lions Park
• Updates on youth and adult sports leagues

Council Agendas

The Gilbert City Council will discuss and possibly act on wastewater sludge mitigation, water plant construction, and the first reading of an ordinance to replace the water meter fee for new service. Other items include a bid for Main St. outlet installation, snow removal on sidewalks, a budget amendment hearing, and several administrative actions.

• Ordinance 341: Repealing and replacing the fee for a water meter for new water service (first reading)
• Nelson Electric bid to install outlets on Main St. poles
• Resolution 2021-11-01: Setting hearing date for Budget Amendment and authorizing notice publication
• Tax abatement applications for 317 and 318 Cedar Drive
• Employee health insurance renewal for 2022

Council Minutes

The Gilbert City Council will hold its regular meeting on October 4, 2021, with a consent agenda and several discussion/action items. Key items include possible approval of site plans for the Tiger Learning Center and Upland Trail Apartments, a street closure for the Homecoming Parade, and a resolution setting employee salaries for FY21-22. The meeting also includes a public hearing on the proposed disposition of property at 145 Christian Petersen Avenue.

• Street closure for Gilbert Homecoming Parade
• Site Plan approval for Tiger Learning Center
• Site Plan approval for Upland Trail Apartments
• Resolution 2021-10-03 Setting salaries for employees for FY21-22
• Public Hearing on Proposed Disposition of Real Property at 145 Christian Petersen Avenue

The Gilbert City Council approved several resolutions and motions, including setting employee salaries for FY21-22, disposing of the city's interest in an easement at 145 Christian Petersen Avenue, and amending 28E agreements with Squaw Creek and Ioway Creek Management Authorities. The council also approved site plans for the Tiger Learning Center and Upland Trail Apartments, a street closure for the homecoming parade, a pay request for the Main Street paving project, an asbestos removal bid, an LP tank lease, an ARPA broadband application, and a Planning Commission appointment. No action was taken on sludge removal from wastewater lagoons.

• Approved consent agenda including minutes and claims/revenue report (3-0)
• Approved street closure for homecoming parade on Oct 7 (3-0)
• Approved Keller Excavation pay request #4 for $157,595.18 for Main Street paving (3-0)
• Approved site plan for Tiger Learning Center (3-0)
• Approved site plan for Upland Trail Apartments (3-0)
• Approved Resolution 2021-10-01 accepting Annual Street Finance Report FY20-21 (3-0)
• Approved Resolution 2021-10-02 for easement disposition at 145 Christian Petersen Ave (3-0)
• Approved Resolution 2021-10-03 setting salaries for FY21-22 (3-0)

Council Agendas

The Gilbert City Council will hold a regular meeting covering routine approvals, public hearings, and several action items. Key decisions include a public hearing on selling city property at 145 Christian Petersen Avenue, setting employee salaries for FY21-22, and approving site plans for the Tiger Learning Center and Upland Trail Apartments. The agenda also includes street closures, wastewater sludge transfer quotes, and an ARPA funds application.

• Public hearing on proposed disposition of real property at 145 Christian Petersen Avenue
• Resolution 2021-10-03 setting salaries for employees for FY21-22
• Site Plan approval for Tiger Learning Center
• Site Plan approval for Upland Trail Apartments
• Resolution 2021-10-01 accepting Annual Street Finance Report for FY 2020-2021

Council Agendas

The Gilbert City Council will hold a public hearing on October 4, 2021, to consider disposing of the city's interest in an easement at 145 Christian Petersen Avenue in exchange for a replacement easement. The property is described as the North 10 feet of the South 20 feet of Lot 9, Village North Sixth Addition. Interested citizens may speak for or against the proposal.

• Public hearing on proposed easement exchange at 145 Christian Petersen Avenue
• Replacement easement for North 10 feet of South 20 feet of Lot 9, Village North Sixth Addition
• Meeting at 6:00 P.M. in Council Chambers, 105 SE 2nd St, Gilbert, Iowa

Parks & Recreation Board Minutes

The Gilbert Parks and Recreation Commission approved the July 11 and August 15 meeting minutes. They reviewed ongoing projects including completed sand volleyball court work, pickleball pole replacement, and youth field improvements. No major policy decisions were made; the Halloween Scare Path idea was rejected as a safety hazard.

• Approved July 11, 2021 minutes (motion by Dillon, second by Wilson)
• Approved August 15, 2021 agenda (motion by Hart, second by Dillon)
• Rejected Halloween Scare Path due to safety hazard (discussion consensus)
• Agreed to fix/replace exercise station signs (Hart to investigate)

Planning Commission Minutes

The Gilbert Planning Commission will consider two site plans: one for the Tiger Learning Center and one for Upland Trail Apartments. The meeting also includes approval of the agenda and minutes, an open forum for public comment, and other business.

• Site Plan for Tiger Learning Center, Rolph SD Parcel A Lots 1, 2, 8, 9, 10
• Site Plan for Upland Trail Apartments, Upland Trail Subdivision, gu Addition, Lots 32-35

The Gilbert Planning Commission approved the agenda and minutes, then unanimously recommended approval of site plans for Tiger Learning Center and Upland Trail Apartments. No public comments were made. The meeting adjourned after the votes.

• Approved agenda and August 19, 2021 minutes (all ayes)
• Approved recommendation of site plan for Tiger Learning Center, Rolph SD Parcel A Lots 1, 2, 8, 9, 10 (all ayes)
• Approved recommendation of site plan for Upland Trail Apartments, Upland Trail Subdivision, 2nd Addition, Lots 32-35 (all ayes)
• Adjourned meeting (all ayes)

Council Minutes

The Gilbert City Council is meeting to discuss and possibly act on several items, including a quote from Oxen Technologies, updates on wastewater sludge removal and the Main Street project, and a pay request for the Main Street reconstruction. They will also consider resolutions accepting the Upland Trail Subdivision plat and public improvements, an easement change, and other administrative items.

• Discussion and possible action on Oxen Technologies quote
• Discussion and updates on wastewater sludge removal plan
• Discussion and updates on Main St. project
• Possible approval of Keller Excavation Pay Request #3 for Main St. Reconstruction
• Possible approval of Resolution 2021-09-01 accepting plat of Upland Trail Subdivision 2nd Addition

The Gilbert City Council approved a $218,156.49 pay request for Keller Excavation for the Main Street paving project, and approved 3% cost-of-living and merit raises for staff, with bonuses. They also accepted plats and public improvements for Upland Trail Subdivision, approved a tax exemption for 321 Cedar Drive, and scheduled a public hearing on an easement disposition. Discussions on sludge removal and Main Street paving were held with no action.

• Approved consent agenda with corrected date (3-0)
• Approved Oxen Technologies quotes for laptop and firewall service (3-0)
• Approved Keller Excavation pay request #3 for $218,156.49 (3-0)
• Approved Resolution 2021-09-01 accepting plat of Upland Trail Subdivision 2nd Addition (3-0)
• Approved Resolution 2021-09-02 accepting public improvements and bond for Upland Trail Subdivision (3-0)
• Approved Resolution 2021-09-03 for easement disposition at 145 Christian Petersen Ave, hearing set for Oct 4 (3-0)
• Approved Brent Randolph as 2021 Citizen of the Year (3-0)
• Approved 3% COLA and merit raises with bonuses for staff (3-0)

Council Agendas

The Gilbert City Council is meeting to discuss and possibly act on several items, including a quote from Oxen Technologies, updates on the wastewater sludge removal plan and Main St. project, and a pay request for the Main St. Reconstruction project. They will also consider resolutions accepting the Upland Trail Subdivision plat and public improvements, an easement change, and other administrative items like employee reviews and a tax exemption.

• Oxen Technologies quote discussion
• Keller Excavation Pay Request #3 for Main St. Reconstruction project
• Resolution 2021-09-01 accepting plat of Upland Trail Subdivision 2nd Addition
• Resolution 2021-09-02 accepting public improvements and bond on Upland Trail Subdivision 2nd Addition
• Tax exemption for 321 Cedar Drive

Council Agendas

The Gilbert City Council will consider resolutions regarding plans and contracts for the Upstill Park Trail Connection project. The meeting also includes discussions on REAP grant submission and various municipal purchases.

• Resolution 2021-08-01: Plans and construction costs for Upstill Park Trail Connection
• Resolution 2021-08-02: Contract award for Upstill Park Trail Connection public improvements
• REAP grant submission for Upstill Park Trail Connection
• Asbestos testing hiring for 216 First St.
• Purchase of new John Deere riding tractor

Council Minutes

The Gilbert City Council will consider resolutions regarding plans and contracts for the Upstill Park Trail Connection project. The meeting also includes discussions on potential REAP grant submission, asbestos testing at 216 First St., and various equipment purchases.

• Resolution 2021-08-01: Plans and construction costs for Upstill Park Trail Connection
• Resolution 2021-08-02: Contract award for Upstill Park Trail Connection public improvements
• REAP grant submission for Upstill Park Trail Connection
• Asbestos testing at 216 First St.
• Purchase of new John Deere riding tractor

The Gilbert City Council approved plans and awarded a $108,489 contract to Manatts for the Upstill Park Trail Connection project, and moved forward with a $60,000 REAP grant application for it. They also approved several smaller items, including asbestos testing, window coverings, a tractor purchase, and software installation. A resident expressed frustration about the Main Street project's impact on his car wash business, but no formal action was taken on that matter.

• Approved Resolution 2021-08-01 for Upstill Park Trail Connection plans (3-0, 2 absent)
• Awarded Upstill Park Trail contract to Manatts for $108,489 (3-0, 2 absent)
• Approved REAP grant application for Upstill Park Trail ($60,000 request) (3-0)
• Hired August Enterprises for asbestos testing at 216 First St. (3-0)
• Approved window coverings for water plant ($745.64) (3-0)
• Approved purchase of new John Deere riding tractor (3-0)
• Approved Oxen Technologies software installation on new laptops (3-0)

Planning Commission Agendas

The Gilbert Planning Commission will meet to review the final plat submission for the Upland Trail Subdivision 2nd Addition by Upland Development Co., LLC. The meeting also includes approval of previous minutes and an open forum for citizens.

• Final Plat submission of Upland Trail Subdivision 2nd Addition by Upland Development Co., LLC

Planning Commission Minutes

The Gilbert Planning Commission met to review the agenda and previous meeting minutes. The primary item for consideration is the final plat submission for the Upland Trail Subdivision 2nd Addition by Upland Development Co., LLC.

• Final Plat submission of Upland Trail Subdivision 2nd Addition by Upland Development Co., LLC

The Planning Commission approved the final plat for Upland Trail Subdivision 2nd Addition, contingent on several conditions including consent to platting, dedication of public lands, and release of liens. The motion passed unanimously. The meeting also included approval of the agenda and prior minutes, with no public comments.

• Approved agenda and May 20, 2021 minutes (all ayes)
• Approved final plat of Upland Trail Subdivision 2nd Addition, contingent on conditions (all ayes)

Parks & Recreation Board Minutes

The Gilbert Parks and Recreation Commission met on August 15, 2021, to review previous minutes and discuss ongoing facility projects. The agenda included updates on youth and adult sports activities as well as improvements to parks such as Banford Park and Lions Park. No specific dollar amounts or new ordinances were listed in the provided text.

• Sand volleyball and lighting at Banford Park
• Pickleball court at Lions Park
• Youth softball and baseball field improvements
• Fence painting at Lions Park
• Signs on walking path

The Gilbert Parks and Recreation Commission approved the July 11 minutes and the August 15 agenda. In old business, the board reported progress on sand volleyball equipment at Banford Park, noted that walking path signs were approved by the City Council, and discussed pickleball equipment pickup. No formal votes were taken on new business items; benches at Banford Park were discussed as a future project.

• Approved July 11, 2021 minutes (motion by Sents, second by Dillon)
• Approved August 15, 2021 agenda (motion by Moore, second by Wilson)
• Noted walking path signs project approved by City Council
• Scheduled next meeting for September 26, 2021

Parks & Recreation Board Agenda

The Board will review previous meeting minutes and discuss several ongoing projects for Banford Park and Lions Park. The meeting includes updates on youth and adult Gilbert Rec Sports activities.

• Sand volleyball and lighting at Banford Park
• Pickleball and fence painting at Lions Park
• Youth softball/baseball field improvements
• Updates on Youth Sports Activities
• Updates on Adult League sports

Council Agendas

The Gilbert City Council will hold its regular meeting on August 2, 2021, covering several action items including updates on the Main St. project, a pay request from Keller Excavation, approval of plans for the Upstill Park Trail Connection, employee reviews, and remodeling work at Red Buchman. The agenda also includes routine consent items and committee reports.

• Discussion and updates on Main St. project
• Keller Excavation Pay Request #2 for Main St. Reconstruction project
• Approval of Plans, Specifications, and Engineer's Estimate for Upstill Park Trail Connection
• Employee reviews and reports
• Remodeling work at Red Buchman

Council Minutes

The Gilbert City Council is holding its regular meeting to discuss and potentially act on several items, including updates on the Main Street reconstruction project, a pay request from Keller Excavation, and approval of plans for the Upstill Park Trail Connection. The council will also consider employee reviews and remodeling work at Red Buchman, along with receiving committee reports.

• Discussion and updates on Main St. project
• Keller Excavation Pay Request #2 for Main St. Reconstruction project
• Approval of Plans, Specifications, and Engineer's Estimate for Upstill Park Trail Connection
• Employee reviews and reports
• Remodeling work at Red Buchman

The Gilbert City Council approved a $112,129.45 pay request for Keller Excavation for the Main Street project, and approved plans and specifications for the Upstill Park Trail Connection. They also voted to begin exploring Phase 3 of the Red Buchman Community Room remodel, which includes removing overhead doors and possibly installing a glass door. No action was taken on the Main Street project update, employee reviews, or committee reports.

• Approved Keller Excavation pay request #2 for Main Street project ($112,129.45) (3-0)
• Approved plans, specifications, and engineer's estimate for Upstill Park Trail Connection (3-0)
• Approved motion to begin looking into Phase 3 of Red Buchman Community Room remodel (3-0)

Council Agendas

The Gilbert City Council is holding a special meeting to take action on water department maintenance items. The agenda includes discussion and possible approval of a water tower maintenance agreement with Maguire Iron, Inc., and possible action on hiring a Water Affidavit Operator. Public comment is open for items not on the agenda.

• Resolution 2021-07-01: water tower maintenance agreement with Maguire Iron, Inc.
• Possible hiring of a Water Affidavit Operator
• Open forum for public comment on non-agenda items

Council Minutes

The Gilbert City Council is holding a special meeting to take action on water department maintenance items, including a proposed water tower maintenance agreement with Maguire Iron, Inc. and hiring a Water Affidavit Operator. The meeting is being held electronically via Zoom.

• Discussion and possible approval of Resolution 2021-07-01 for a water tower maintenance agreement with Maguire Iron, Inc.
• Discussion and possible action on hiring a Water Affidavit Operator.
• Open forum for public comments on non-agenda items.
• General discussion among council members.

The Gilbert City Council held a special tele-meeting on July 19, 2021, and approved a water tower maintenance agreement with Maguire Iron, Inc. via Resolution 2021-07-01, excluding an additional logo. The council also hired Eric Lawrence as the Water Affidavit Operator for 20 hours per month at a cost of $2,000.00. The consent agenda was approved, and no public comments were made.

• Approved the July 19, 2021 agenda as part of the consent agenda
• Approved Resolution 2021-07-01, a water tower maintenance agreement with Maguire Iron, Inc., not including an additional logo
• Hired Eric Lawrence as Water Affidavit Operator for 20 hours per month at $2,000.00

Council Agendas

The Gilbert City Council will hold its regular meeting on July 12, 2021, covering a range of administrative and project-related items. Key actions include possible approval of a water tower maintenance agreement, a request for American Rescue Plan funding, and several grants. The agenda also includes bid openings for water/wastewater operators and demolition of a property, plus updates on water and Main Street projects.

• Resolution 2021-07-01: Water tower maintenance agreement with Maguire Iron, Inc.
• RFP #2021-003: Water and/or Wastewater Affidavit Operators (bid opening)
• RFP #2021-002: Demolition of 216 First St. (bid opening)
• Resolution 2021-07-02: Requesting funding from American Rescue Plan
• Resolutions 2021-07-03 to 2021-07-05: Grants to Gilbert Cemetery Association, Historical Society, and Days Planning Committee

Council Minutes

The Gilbert City Council is meeting to consider several contracts and resolutions, including a water tower maintenance agreement, bids for water/wastewater operators and demolition of a property, and resolutions requesting American Rescue Plan funds and granting funds to local organizations. The agenda also includes updates on the water plant and Main Street projects, plus a fireworks permit request.

• Resolution 2021-07-01: water tower maintenance agreement with Maguire Iron, Inc.
• RFP #2021-003: Water and/or Wastewater Affidavit Operators bids and hiring
• RFP #2021-002: Demolition of 216 First St. bids and approval
• Resolution 2021-07-02: Requesting American Rescue Plan funding
• Resolutions 2021-07-03/04/05: grants to Gilbert Cemetery Association, Historical Society, and Days Planning Committee

The Gilbert City Council approved a $26,361.50 bid from Keith Cooper & Sons, Inc. for demolition of 216 First Street, and a $1,686.00/month bid from Engineered Equipment Solutions, Inc. for a Wastewater Affidavit Operator. They also approved pay requests for the water plant and Main Street projects, several resolutions for grants and American Rescue Plan funding, a fireworks permit, and a quilt display. The water tower maintenance plan was tabled until the next meeting.

• Tabled Resolution 2021-07-01 (water tower maintenance plan) until next meeting
• Approved bid from Engineered Equipment Solutions, Inc. for wastewater operator services at $1,686.00/month plus $25.00/hour over 40 hours
• Approved Woodruff Construction pay request #19 for water plant project at $60,000.00
• Approved bid from Keith Cooper & Sons, Inc. for demolition of 216 First Street at $26,361.50
• Approved Keller Excavation pay request #1 for Main Street project at $416,746.95
• Approved Task Order #8685-21A for Upland Trail Subdivision construction observation
• Approved Resolution 2021-07-02 requesting American Rescue Plan funding and authorizing a representative
• Approved Resolutions 2021-07-03, 2021-07-04, and 2021-07-05 authorizing grants to Gilbert Cemetery Association, Gilbert Historical Society, and Gilbert Days Planning Committee ($600.00)

Parks & Recreation Board Agenda

The Gilbert Parks and Recreation Commission is meeting to approve prior minutes and agenda, then discuss old business including sand volleyball at Banford Park, lights, walking path signs, pickleball at Lions Park, and bathrooms at youth ball fields. New business covers youth softball/baseball field improvements and painting the fence at Lion's Park, plus updates on youth and adult sports.

• Review and approval of 6/6/2021 meeting minutes
• Sand volleyball and lights at Banford Park
• Pickleball at Lions Park
• Bathrooms at youth ball fields
• Youth softball/baseball field improvements and fence painting at Lion's Park

Council Agendas

The Gilbert City Council will hold its regular meeting on June 7, 2021, with several items for discussion and possible action. Key items include re-appointing Todd Jorgensen to the Fire Board, reviewing the Water Plant Project, and multiple actions related to the Upland Trail Planned Residential Development (PDR), including an 8-unit apartment, 3-plex townhomes, and public improvement plans. The council will also consider a bond reduction resolution for Upland Trail 1st Addition, a commercial lease for 213 Main St., and a MetLife insurance renewal.

• Re-appointment of Todd Jorgensen to Gilbert/Franklin Fire Board
• Upland Trail PDR: 8-unit apartment and 3-plex townhomes with elevations
• Resolution 2021-06-01: Bond reduction for Upland Trail 1st Addition
• Commercial Lease Agreement for 213 Main St.
• Resolution 2021-06-02: Authorizing transfer of cash between funds

Council Minutes

The Gilbert City Council will hold its regular meeting on June 7, 2021, covering routine approvals and several action items. Key discussions include the Upland Trail Planned Residential Development (PDR) with an 8-unit apartment and 3-plex townhomes, a bond reduction for Upland Trail 1st Addition, a commercial lease for 213 Main St., and a MetLife insurance renewal. The council will also consider re-appointing Todd Jorgensen to the Fire Board and accepting bids for a Water/Wastewater Affidavit Operator.

• Upland Trail PDR: 8-unit apartment and 3-plex townhomes with elevations
• Resolution 2021-06-01: Bond reduction for Upland Trail 1st Addition
• Commercial lease agreement for 213 Main St.
• MetLife insurance renewal 2021-2022
• Re-appointment of Todd Jorgensen to Gilbert/Franklin Fire Board

The Gilbert City Council approved the Upland Trail Master Plan for the Planned Residential Development District, the Upland Trail 2nd Addition public improvement plans, and a bond reduction for Upland Trail 1st Addition to $56,027.00. They also approved a commercial lease for 213 Main St., a MetLife insurance renewal, and a cash transfer between funds. No action was taken on the water plant project updates or employee reviews.

• Approved Upland Trail Master Plan for Planned Residential Development District (3-0)
• Approved Upland Trail 2nd Addition public improvement plans (3-0)
• Approved Resolution 2021-06-01 reducing Upland Trail 1st Addition bond to $56,027.00 (3-0)
• Approved MetLife insurance renewal 2021-2022 (3-0)
• Approved commercial lease agreement for 213 Main St. (3-0)
• Approved Resolution 2021-06-02 authorizing transfer of cash between funds (3-0)
• Accepted bids for new Water/Wastewater Affidavit Operator with July 12, 2021 deadline (3-0)
• Re-appointed Todd Jorgensen to Gilbert/Franklin Fire Department Board (3-0)

Zoning Board Minutes

The Gilbert Zoning Board of Adjustment is meeting to consider two variance permit applications, one at 104 Thompson Ave. and one at 404 Joy Circle. The board will also approve the agenda and minutes from a prior meeting, and hold an open forum for citizen comments.

• Variance permit hearing at 104 Thompson Ave.
• Variance permit hearing at 404 Joy Circle
• Approval of agenda and October 1, 2020 minutes
• Open forum for citizen comments

The Gilbert Zoning Board of Adjustment denied a variance for a covered porch within the front setback at 104 Thompson Avenue, citing outstanding code violations and revoked permits. The board approved a variance for front yard setbacks at 404 Joy Circle for a garage extension and rear room addition, contingent on the property purchase by Brandon Shaw. Both decisions were unanimous.

• Approved agenda and minutes of October 1, 2020 (all ayes)
• Denied variance for covered porch at 104 Thompson Ave (5-0)
• Approved variance for front yard setbacks at 404 Joy Circle (5-0)

Zoning Board Agendas

The Gilbert Zoning Board of Adjustment will hold a public hearing on June 7, 2021, at 8:00 P.M. in the Council Chambers to consider a variance application for the property at 104 Thompson Ave. (Parcel No. 05-09-285-260), legally described as ROTHMOOR 2nd ADDITION Lot:213. Interested persons may appear for or against the proposed variance.

• Public hearing on variance application for 104 Thompson Ave.
• Property identified as Parcel No. 05-09-285-260, ROTHMOOR 2nd ADDITION Lot:213
• Meeting at 8:00 P.M. on June 7, 2021, in Council Chambers, 105 SE 2nd Street

Zoning Board Agendas

The Gilbert Zoning Board of Adjustment is meeting to consider two variance permit applications, one at 104 Thompson Ave. and one at 404 Joy Circle. The board will also approve the agenda and minutes from a previous meeting, and hold an open forum for public comment.

• Variance permit hearing at 104 Thompson Ave.
• Variance permit hearing at 404 Joy Circle
• Approval of agenda and minutes from October 1, 2020

Parks & Recreation Board Agenda

The Gilbert Parks and Recreation Commission is meeting to approve prior meeting minutes and the current agenda, then discuss old and new business. Old business includes sand volleyball at Banford Park, lights for it, walking path signs, pickleball at Lions Park, bathrooms at youth ball fields, and Upstill Park parking. New business covers a Parks & Rec Facebook page and the Banford Park tennis/pickleball court surface, plus updates on youth and adult sports.

• Sand volleyball at Banford Park
• Lights for sand volleyball
• Pickleball at Lions Park
• Bathrooms at youth ball fields
• Banford Park tennis/pickleball court surface

Parks & Recreation Board Minutes

The Gilbert Parks and Recreation Commission will review and approve meeting minutes and the agenda, then discuss old business including sand volleyball at Banford Park, lights for the volleyball courts, signs on walking paths, pickleball at Lions Park, bathrooms at youth ball fields, and parking at Upstill Park. New business includes a Parks & Rec Facebook page and resurfacing the Banford Park tennis/pickleball court. Updates on youth sports and adult leagues will be provided.

• Sand volleyball at Banford Park
• Lights for sand volleyball
• Pickleball at Lions Park
• Bathrooms at youth ball fields
• Banford Park tennis/pickleball court surface

The Gilbert Parks and Recreation Commission approved the April 24, 2021 minutes and the June 6, 2021 agenda. The board discussed several ongoing projects, including sand volleyball courts at Banford Park, pickleball at Lions Park, and a walking path sign project, but took no final votes on these items. The next meeting is scheduled for July 11, 2021.

• Approved April 24, 2021 minutes (motion by Wilson, second by Dillon)
• Approved June 6, 2021 agenda (motion by Dillon, second by Moore)

Planning Commission Agendas

The Gilbert Planning Commission is meeting to consider several items related to the Upland Trail Planned Residential Development District (PDR), including the master plan, an 8-unit apartment building, 3-plex townhomes, and preliminary public improvement plans. The agenda also includes approval of the meeting agenda and prior minutes, an open forum for citizen comments, and other business.

• Consideration of Upland Trail Master Plan for Planned Residential Development District (PDR)
• Consideration of Upland Trail PDR 8 Unit Apartment with elevations
• Consideration of Upland Trail PDR 3-Plex townhomes with elevations
• Consideration of Upland Trail 2nd Addition — Preliminary Public Improvement Plans
• Approval of agenda and minutes from October 22, 2020 regular meeting

Planning Commission Minutes

The Gilbert Planning Commission approved the agenda and prior minutes, then voted unanimously to recommend the Upland Trail Master Plan for a Planned Residential Development District (PDR) to the city council. It also recommended approval of an 8-unit apartment building and 3-plex townhomes within the Upland Trail PDR, as well as the preliminary public improvements for the Upland Trail 2nd Addition. All motions passed unanimously.

• Approved agenda and October 22, 2020 minutes (all ayes)
• Recommended Upland Trail Master Plan for PDR to city council (all ayes)
• Recommended Upland Trail PDR 8-unit apartment with elevations to city council (all ayes)
• Recommended Upland Trail PDR 3-plex townhomes with elevations to city council (all ayes)
• Recommended Upland Trail 2nd Addition Preliminary Public Improvements to city council (all ayes)

Council Agendas

The Gilbert City Council will hold a public hearing and consider approving a FY 2020-2021 budget amendment, plus a 28E agreement for animal services with Story County Animal Control. Other items include possible action on a propane tank for city wells, demolition bids, and appointments to boards and committees.

• Public hearing and possible approval of Resolution 2021-05-02 City Budget Amendment and Certification FY 2021
• Resolution 2021-05-03 28E Agreement Animal Services Contract with Story County Animal Control
• Discussion and possible action on propane tank for city wells
• Discussion and possible action on Request for Bids on demolition work
• Discussion and possible approval of Story County Economic Development Group FY 22 Appointed Representatives

Council Agendas

The Gilbert City Council will hold a public hearing on May 17, 2021, to consider amending the current fiscal year budget (July 1, 2020 – June 30, 2021). The amendment increases total revenues and other sources by about $2.65 million, primarily from water plant SRF draws and a bond for the Main St. project, with no increase in taxes. Expenditures rise by $84,000, including $55,000 for public safety (Derecho, building inspections, animal control) and $18,000 for storm water easements for Main St.

• Budget amendment increases total revenues by $2,647,979 to $5,107,025
• No increase in taxes; property tax levy remains $533,937
• Other financing sources up $2,573,103 for water plant SRF draws and Main St. bond
• Public safety expenditures up $55,000 for Derecho, building inspections, animal control
• Capital projects up $18,000 for storm water easements for Main St. project

Council Minutes

The Gilbert City Council will hold a public hearing and consider a resolution to amend and certify the FY 2020-2021 city budget. They will also discuss and possibly approve a 28E agreement with Story County Animal Control for animal services, along with other operational items such as a propane tank for city wells, demolition bids, and appointments.

• Public hearing on FY 2020-2021 City Budget Amendment and Resolution 2021-05-02
• Resolution 2021-05-03 28E Agreement Animal Services Contract with Story County Animal Control
• Discussion on propane tank for city wells
• Request for Bids on demolition work
• Re-appointment of Zoning Board members

The Gilbert City Council approved a budget amendment for FY2020-2021 and a 28E agreement with Story County Animal Control for FY2021-2022. They also approved renting a propane tank for the emergency generator, sending out bids for demolition work, and several reappointments. All votes were unanimous among the three present members, with two members absent.

• Approved Resolution 2021-05-02 City Budget Amendment and Certification FY 2021 (3-0)
• Approved Resolution 2021-05-03 28E Agreement Animal Services Contract with Story County Animal Control for FY 2021-2022 (3-0)
• Approved renting a 500 gallon propane tank and installation from Key Coop for emergency generator at city wells (3-0)
• Approved sending out Requests for Bids on demolition work due July 12, 2021 (3-0)
• Approved re-appointing Sonia Arellano Sundberg and Teri Gallahan as Story County Economic Development representatives for FY22 (3-0)
• Approved re-appointing Doug Stephens and Aaron Kester to five-year terms on the Zoning Board of Adjustment (3-0)
• Approved posting Administrative Assistant position for up to 25 hours/week at $20.00/hour until filled (3-0)

Council Agendas

The Gilbert City Council will meet to discuss a 10-year water monitoring plan contract with Prairie Rivers of IA. The meeting also includes discussions regarding road repair bids for the Mathews Dr./Rothmoor Dr. intersection and tax exemptions.

• Resolution 2021-04-01: Contract with Prairie Rivers of IA for a 10-year water monitoring plan
• Road repair bid by Manatts for Mathews Dr./Rothmoor Dr. intersection
• Resolution 2021-05-01: Amendment to Ames Urban Fringe Plan Map
• Tax exemption discussion for 314 Cedar Street
• MetroNet update

Council Minutes

The Gilbert City Council is holding its regular meeting on May 3, 2021, with several discussion and possible action items. These include a contract for a 10-year water monitoring plan, a road repair bid for the Mathews Dr./Rothmoor Dr. intersection, an amendment to the Ames Urban Fringe Plan Map, and a tax exemption for 314 Cedar Street. The agenda also includes routine consent items and committee reports.

• Resolution 2021-04-01: Contract with Prairie Rivers of IA for 10-year water monitoring plan
• Road repair bid by Manatts for Mathews Dr./Rothmoor Dr. intersection
• Resolution 2021-05-01: Amendment to Ames Urban Fringe Plan Map
• Tax exemption for 314 Cedar Street
• MetroNet update

The Gilbert City Council approved a road repair bid for the Mathews Drive/Rothmoor Drive intersection at a cost of $21,584.00. They also approved an amendment to the Ames Urban Fringe Plan Map and a tax exemption for 314 Cedar Street. A resolution to contract with Prairie Rivers of Iowa for a 10-year water monitoring plan died due to no action. The consent agenda, including minutes and claims/revenue reports, was approved.

• Approved road repair bid by Manatts for Mathews Drive/Rothmoor Drive intersection, $21,584.00 (4-0)
• Approved Resolution 2021-05-01 amending Ames Urban Fringe Plan Map (4-0, roll call)
• Approved tax exemption for 314 Cedar Street (4-0)
• Approved consent agenda including agenda, minutes, and claims/revenue reports (4-0)
• Resolution 2021-04-01 for Prairie Rivers water monitoring contract died (no action)

Council Agendas

The Gilbert City Council is holding a special meeting to address a Zoom link error from the April 19 agenda. They will discuss and possibly approve resolutions for a loan agreement and bond issuance, a budget amendment hearing, and a building inspections agreement, as well as consider holding in-person meetings.

• Resolution 2021-04-04: Loan agreement and General Obligation Corporate Purpose Bonds, Series 2021
• Resolution 2021-04-05: Setting hearing date for budget amendment
• Resolution 2021-04-06: Building inspections agreement for structural, electrical, mechanical, plumbing, fire, nuisance, and zoning enforcement
• Discussion on holding in-person council meetings

Council Minutes

The Gilbert City Council is holding a special meeting to correct a Zoom link error from the April 19 agenda. They will discuss and possibly approve resolutions for a loan agreement and general obligation bonds, a budget amendment hearing, and a building inspection agreement, as well as consider returning to in-person meetings.

• Resolution 2021-04-04: Loan agreement and issuance of General Obligation Corporate Purpose Bonds, Series 2021, with tax levy
• Resolution 2021-04-05: Setting date and time for budget amendment hearing and authorizing publication of notice
• Resolution 2021-04-06: Agreement for building inspections (structural, electrical, mechanical, plumbing, fire, nuisance properties, zoning code enforcement)
• Discussion on holding in-person council meetings

The Gilbert City Council approved a loan agreement for General Obligation Corporate Purpose Bonds, Series 2021, and set a public hearing for a budget amendment. They also approved an agreement for building inspections and directed the clerk to hold the next regular meeting in person.

• Approved Resolution 2021-04-04 for bond issuance and tax levy (3-0)
• Approved Resolution 2021-04-05 setting May 17, 2021 public hearing on budget amendment (3-0)
• Approved Resolution 2021-04-06 for building inspections agreement (3-0)
• Directed clerk to hold May 3, 2021 council meeting in person at city hall

Parks & Recreation Board Minutes

The Gilbert Parks and Recreation Commission is meeting to review and approve past meeting minutes and the current agenda. They will discuss old business including sand volleyball at Banford Park, signs on walking paths, pickleball at Lions Park, and bathrooms at youth ball fields. New business includes sand volleyball lighting, parking at Upstill Park, and internet at youth ball fields. Updates on youth sports and adult leagues will also be provided.

• Review and approval of 3/28/2021 meeting minutes
• Sand volleyball at Banford Park and potential lighting
• Pickleball at Lions Park
• Bathrooms and internet at youth ball fields
• Parking at Upstill Park

The Gilbert Parks and Recreation Commission approved the March 28, 2020 minutes and the April 15, 2021 agenda. The board heard an Eagle Scout candidate's four proposals for repairing or replacing aging signs on the walking path, with costs ranging from $1,460.55 to $18,784.24, but took no action on them. Updates were given on sand volleyball equipment, pickleball, bathrooms, and youth sports.

• Approved March 28, 2020 minutes (motion by Wilson, second by Lundt)
• Approved April 15, 2021 agenda (motion by Moore, second by Sents)
• Heard Eagle Scout sign replacement proposals (no action taken)
• Scheduled next meeting for June 6, 2021

Parks & Recreation Board Agenda

The Gilbert Parks and Recreation Commission is meeting to approve prior meeting minutes and the current agenda. Old business includes sand volleyball at Banford Park, walking path signs, pickleball at Lions Park, and bathrooms at youth ball fields. New business covers sand volleyball lighting, parking at Upstill Park, and internet at youth ball fields. Updates on youth and adult sports activities are also scheduled.

• Sand volleyball at Banford Park
• Signs on walking path
• Pickleball at Lions Park
• Bathrooms at youth ball fields
• Parking at Upstill Park

Council Agendas

The Gilbert City Council will discuss and possibly approve resolutions authorizing a loan agreement with bond issuance, setting a budget amendment hearing, and approving a building inspection agreement. They will also discuss holding in-person meetings. The agenda includes an open forum for public comments.

• Resolution 2021-04-04: Loan agreement and General Obligation Corporate Purpose Bonds, Series 2021
• Resolution 2021-04-05: Hearing on budget amendment
• Resolution 2021-04-06: Building inspections agreement for structural, electrical, mechanical, plumbing, fire, nuisance properties, and zoning code enforcement
• Discussion on holding in-person council meetings

Council Minutes

The Gilbert City Council is meeting electronically to discuss and possibly approve several resolutions, including a loan agreement for general obligation bonds, a budget amendment hearing, and a building inspection services agreement. The council will also discuss whether to resume in-person meetings.

• Resolution 2021-04-04: Loan agreement and issuance of General Obligation Corporate Purpose Bonds, Series 2021, with tax levy
• Resolution 2021-04-05: Setting date/time for budget amendment hearing and authorizing notice publication
• Resolution 2021-04-06: Agreement for building inspections (structural, electrical, mechanical, plumbing, fire, nuisance, zoning enforcement)
• Discussion on holding in-person council meetings

The Gilbert City Council approved three resolutions: authorizing General Obligation Corporate Purpose Bonds, setting a public hearing for a budget amendment, and approving a building inspection agreement. All votes were unanimous with one member absent. No public comments were made, and no other substantive decisions were taken.

• Approved Resolution 2021-04-04 authorizing GO Corporate Purpose Bonds Series 2021 with tax levy (4-0)
• Approved Resolution 2021-04-05 setting May 3, 2021 public hearing on budget amendment (4-0)
• Approved Resolution 2021-04-06 building inspection agreement for structural, electrical, mechanical, plumbing, fire, nuisance, zoning (4-0)

Council Agendas

The Gilbert City Council will hold a regular meeting with several discussion and possible action items, including awarding General Obligation Corporate Purpose Bonds, approving a contract with Prairie Rivers of IA for a 10-year water monitoring plan, and addressing nuisance mowing. Other items include sand volleyball courts, concession stand washrooms, sludge removal, water plant project, codification of ordinances, and condemnation of a property.

• Resolution 2021-04-01: Contract with Prairie Rivers of IA for 10-year water monitoring plan
• Resolution 2021-04-03: Awarding General Obligation Corporate Purpose Bonds, Series 2021
• RFB 2021-001: Nuisance Mowing
• Discussion on condemnation of 216 First St.
• Discussion on sludge removal plan

Council Minutes

The Gilbert City Council approved several key items, including a contract with Prairie Rivers of IA for a 10-year water monitoring plan (tabled for more info), a resolution amending the Ames Urban Fringe Plan Map and consenting to annexation to Ames, and a resolution awarding General Obligation Corporate Purpose Bonds. They also accepted a nuisance mowing bid, approved a DNR sludge removal proposal, and moved forward with city codification. The council directed Public Works to open concession stand washrooms in Upstill Park and discussed but took no action on a sand volleyball court in Banford Park.

• Approved consent agenda (5-0)
• Accepted nuisance mowing bid by Brent's Lawn Care (5-0)
• Approved DNR sludge removal proposal (5-0)
• Moved forward with city codification by Simmering-Cory (5-0)
• Tabled Resolution 2021-04-01 for water monitoring plan
• Approved Resolution 2021-04-02 for Ames Urban Fringe Plan Map amendment and annexation (5-0)
• Approved Resolution 2021-04-03 awarding GO Corporate Purpose Bonds (5-0)
• Directed Public Works to open Upstill Park washrooms and install hand sanitizers

Parks & Recreation Board Agenda

The Gilbert Parks and Recreation Commission is meeting to review and approve prior meeting minutes and the current agenda. They will discuss old business including sand volleyball at Banford Park, ice skating and pickleball at Lions Park, and signs on the walking path, plus updates on youth and adult sports.

• Review and approval of 2/28/2021 meeting minutes
• Sand volleyball at Banford Park
• Ice skating at Lions Park
• Pickleball at Lions Park
• Signs on walking path

Parks & Recreation Board Minutes

The Gilbert Parks and Recreation Commission will review and approve the previous meeting's minutes and the current agenda. They will discuss old business including sand volleyball at Banford Park, ice skating and pickleball at Lions Park, and signs on the walking path, plus updates on youth and adult sports programs.

• Review and approval of 2/28/2021 meeting minutes
• Sand volleyball at Banford Park
• Ice skating at Lions Park
• Pickleball at Lions Park
• Signs on walking path

The Gilbert Parks and Recreation Commission approved the February 28, 2020 minutes and the March 28, 2021 agenda, adding soccer lights and yoga as agenda items. The board discussed the sand volleyball project at Banford Park, with an estimate of $15,000 for one court and $30,000 for two, and will present it to the City Council on April 9th for final approval. The pickleball project at Lions Park was approved by the City Council, and the board will proceed with ordering equipment and painting lines. No other formal decisions were made; other items were discussed for future action.

• Approved the February 28, 2020 minutes (motion by Dillon, second by Wilson).
• Approved the March 28, 2021 agenda, adding soccer lights and yoga (motion by Wilson, second by Dillon).
• Discussed sand volleyball at Banford Park; will present to City Council on April 9th for final approval.
• Discussed ice skating at Lions Park; further research to be done.
• Pickleball at Lions Park was approved by City Council; equipment ordering and line painting to proceed.
• Discussed walking path signs with Eagle Scout candidate; pitches to be prepared.
• Discussed soccer lights; no action due to no response from soccer club.
• Discussed yoga options; to be revisited.

Council Agendas

The Gilbert City Council will hold a regular meeting via Zoom, covering several action items including a resolution to authorize General Obligation Corporate Purpose Bonds, a Story County water monitoring plan, a Trap Neuter Return (TNR) plan for nuisance cats, a liquor license for the Gilbert Iowa Firefighters Assoc., city-wide garage sales, seasonal hiring, and a tax exemption application for 406 Upstill Circle. The meeting also includes an open forum for public comments.

• Resolution 2021-03-05 authorizing preliminary official statement for General Obligation Corporate Purpose Bonds, Series 2021
• Discussion and possible action on Story County Water Monitoring Plan
• Discussion and possible action on Trap Neuter Return (TNR) Plan for nuisance cats
• Discussion and possible action on liquor license for Gilbert Iowa Firefighters Assoc.
• Discussion and possible action on tax exemption application for 406 Upstill Circle

Council Minutes

The Gilbert City Council is meeting to discuss and possibly approve several items, including a resolution authorizing General Obligation Corporate Purpose Bonds, a Story County Water Monitoring Plan, a Trap Neuter Return plan for nuisance cats, a liquor license for the Gilbert Iowa Firefighters Assoc., city-wide garage sales, seasonal hiring, and a tax exemption for 406 Upstill Circle. The meeting is being held via Zoom due to the pandemic.

• Resolution 2021-03-05 authorizing preliminary official statement for General Obligation Corporate Purpose Bonds, Series 2021
• Story County Water Monitoring Plan
• Trap Neuter Return (TNR) Plan for nuisance cats
• Liquor license for Gilbert Iowa Firefighters Assoc.
• Tax exemption application for 406 Upstill Circle

The council approved Resolution 2021-03-05, authorizing the use of a preliminary official statement for the issuance of General Obligation Corporate Purpose Bonds, Series 2021, and set April 5, 2021, as the sale date. The council also tabled a TNR program for nuisance cats, instead directing efforts to catch strays and send them to the Story County Animal Shelter. Other actions included approving a liquor license for the Gilbert Iowa Firefighters Association during Gilbert Days, holding city-wide garage sales on May 1, hiring seasonal staff at $15.00/hr, and approving a tax exemption for 406 Upstill Circle.

• Approved Resolution 2021-03-05 authorizing bond issuance and setting April 5, 2021, as the sale date.
• Tabled the TNR program for nuisance cats; directed efforts to catch strays and send to Story County Animal Shelter.
• Approved liquor license for Gilbert Iowa Firefighters Association during Gilbert Days.
• Approved holding city-wide garage sales on Saturday, May 1.
• Approved posting ad and hiring seasonal staff at $15.00/hr with applications due mid-April.
• Approved tax exemption application for 406 Upstill Circle.
• Directed administrative assistant to look into garbage service for the city.

Council Agendas

The Gilbert City Council will hold a regular meeting on March 8, 2021, via Zoom. Key items include possible approval of resolutions to award contracts for public improvements (PCC Base Bid and HMA Alternate Bid), a public hearing on the FY 2021-2022 city budget, and possible adoption of the tax levy resolution. The council will also discuss purchasing sand volleyball courts and pickleball equipment, a change order for the Water Plant project, and other operational matters.

• Resolution 2021-03-01: Approving drawings, specs, agreement, and cost opinion for public improvements
• Resolution 2021-03-02: Awarding contract for public improvements (PCC Base Bid)
• Resolution 2021-03-03: Awarding contract for public improvements (HMA Alternate Bid)
• Public Hearing on FY 2021-2022 City Budget and Resolution 2021-03-04 adopting tax levies
• Discussion on Change Order 3 for Water Plant project and pay request 18 by Woodruff Construction

Council Agendas

The Gilbert City Council will conduct a public hearing on the proposed budget for fiscal year July 1, 2021 to June 30, 2022. The hearing will be held via Zoom on March 8, 2021 at 6:00 PM, and residents or taxpayers may present objections or arguments for or against any part of the proposed budget. The proposed budget includes total revenues of $4,061,450 and total expenditures/transfers out of $2,186,369, with an estimated total tax levy rate of $12.81418 per $1,000 valuation on regular property.

• Public hearing on proposed FY2022 budget (July 1, 2021 - June 30, 2022)
• Estimated total tax levy rate of $12.81418 per $1,000 valuation on regular property
• Estimated tax levy rate of $3.00375 per $1,000 valuation on agricultural land
• Proposed total revenues of $4,061,450 and total expenditures/transfers out of $2,186,369
• Hearing held via Zoom; meeting ID 852 3931 1766, passcode 665816

Council Minutes

The Gilbert City Council will hold a regular meeting with a public hearing on the FY 2021-2022 budget and consider adopting the tax levy. They will also discuss and possibly approve resolutions for public improvement contracts, including a PCC base bid and an HMA alternate bid, as well as discuss parks equipment purchases, water plant change orders, and other operational items.

• Public hearing on FY 2021-2022 City Budget and Resolution 2021-03-04 adopting tax levies
• Resolution 2021-03-01 approving drawings, specifications, and cost opinion for public improvements
• Resolution 2021-03-02 awarding contract for public improvements (PCC Base Bid)
• Resolution 2021-03-03 awarding contract for public improvements (HMA Alternate Bid)
• Discussion on Change Order 3 and pay request 18 for Water Plant project

The Gilbert City Council approved a contract for Main Street public improvements using the HMA Alternate Bid and adopted the FY 2021-2022 city budget and tax levies. A separate contract resolution for the PCC Base Bid died for lack of action. The council also approved spending up to $1,000 on pickleball equipment and a $106,823.70 pay request for Woodruff Construction.

• Approved Resolution 2021-03-01 for Main Street improvement drawings and specs (4-0)
• Approved Resolution 2021-03-03 awarding HMA Alternate Bid contract for Main Street improvements (4-0)
• Resolution 2021-03-02 for PCC Base Bid contract died (no action)
• Approved Resolution 2021-03-04 adopting FY 21-22 city budget and tax levies (4-0)
• Approved up to $1,000 for pickleball equipment (4-0)
• Approved Woodruff Change Order 3 for no-cost time extension to April 30, 2021 (4-0)
• Approved Pay Request 18 to Woodruff Construction for $106,823.70 (4-0)
• Approved participation in wastewater disinfection study and directed engineer to seek SAGAR cost offset (4-0)

Parks & Recreation Board Agenda

The Gilbert Parks and Recreation Commission will meet via Zoom to approve minutes and agenda, discuss old business including sand volleyball at Banford Park, ice skating and pickleball at Lions Park, and signs on walking paths, and consider new items like tennis nets at Lions Park, yoga at the Community Center, and a Keep Iowa Beautiful opportunity. Updates on youth and adult sports will also be provided.

• Sand volleyball at Banford Park
• Ice skating at Lions Park
• Pickleball at Lions Park
• Tennis nets at Lions Park
• Yoga at Community Center with Beth Waage

Parks & Recreation Board Minutes

The Gilbert Parks and Recreation Commission is meeting to review and approve the previous meeting's minutes and the current agenda. They will discuss old business including sand volleyball at Banford Park, ice skating and pickleball at Lions Park, and signs on the walking path. New business includes tennis nets at Lions Park, yoga at the Community Center, and a Keep Iowa Beautiful opportunity. Updates on youth and adult sports will also be provided.

• Sand volleyball at Banford Park
• Ice skating and pickleball at Lions Park
• Tennis nets at Lions Park
• Yoga at Community Center with Beth Waage
• Keep Iowa Beautiful opportunity

The Gilbert Parks and Recreation Commission approved a recommendation to the City Council to install a pickleball court at Lions Park for about $1,000, including a tennis net, anchors, and painted lines. The board also approved the January 31, 2020 minutes and the February 28, 2021 agenda. Other items discussed but not decided include sand volleyball at Banford Park, ice skating improvements, and a potential Eagle Scout project to repair walking path signs.

• Approved the January 31, 2020 minutes (motion by Sents, second by Wilson).
• Approved the February 28, 2021 agenda (motion by Wilson, second by Dillon).
• Approved a recommendation to the City Council to install a pickleball court at Lions Park for approximately $1,000 (motion by Moore).
• Adjourned the meeting at 9:05 p.m. (motion by Hart, second by Wilson).

Council Agendas

The Gilbert City Council will hold public hearings on a $2,000,000 general obligation loan and the FY 2021-2022 maximum property tax dollars, with possible approval of related resolutions. They will also discuss the Main Street project, a fire board budget request, and a water treatment plant pay request.

• Public hearing on $2,000,000 General Obligation Corporate Purpose Loan Agreement
• Public hearing on FY 2021-2022 Maximum Property Tax Dollars
• Discussion on budget request by Gilbert/Franklin Fire Board
• Discussion on pay request 17 by Woodruff Construction for Water Treatment Plant
• Discussion on Law Enforcement Services Contract for FY 21-22

Council Agendas

The Gilbert City Council will hold a public hearing on February 1, 2021, to consider entering into a loan agreement and borrowing up to $2,000,000 for infrastructure improvements. The funds would cover street, water system, sidewalk, storm water drainage, and sanitary sewer improvements, as well as street lighting, signage, and signalization. The meeting will be held virtually via Zoom due to COVID-19, and written comments will be accepted. The loan would be a general obligation of the city, and objections can be filed at the hearing.

• Proposed loan agreement up to $2,000,000
• Street, water, sidewalk, storm water, and sewer improvements
• Street lighting, signage, and signalization
• Public hearing via Zoom on February 1, 2021
• General obligation under Iowa Code Section 384.24A

Council Agendas

The Gilbert City Council will hold a public hearing on February 1, 2021, to discuss the proposed property tax levy for fiscal year July 1, 2021 - June 30, 2022. The proposed total tax levy is $549,540, an 8.46% increase from the current year's $506,633. Residents may present objections or arguments in favor of the levy at the hearing.

• Proposed total tax levy of $549,540 for FY 2021-2022, up from $506,633 (8.46% increase)
• Regular General levy proposed at $427,940, up from $408,833
• Liability, Property & Self-Insurance costs proposed at $44,245, up from $31,800
• FICA & IPERS proposed at $40,605, up from $32,000
• Hearing to be held virtually via Zoom on February 1, 2021 at 6:00 PM

Council Minutes

The Gilbert City Council approved a $2,000,000 General Obligation Corporate Purpose Loan Agreement and a resolution to levy taxes for the bonds. They also approved the FY2021-22 maximum property tax dollars and the Gilbert/Franklin Fire Board budget of $54,432.00. The council directed moving forward with planning for a sand volleyball court in Banford Park and placed Main Street construction plans out to bid.

• Approved $2M General Obligation Corporate Purpose Loan Agreement and tax levy resolution (4-0)
• Approved FY2021-22 Maximum Property Tax Dollars resolution (4-0)
• Approved Gilbert/Franklin Fire Board budget of $54,432.00 (3-0)
• Approved placing Main Street construction plans out to bid (3-0)
• Approved Law Enforcement Services Contract for FY2021-22 at $68,793.56 (3-0)
• Approved renewal of liquor license for Open Flame Restaurant (3-0)
• Approved pay request 17 of $6,056.25 to Woodruff Construction for water treatment plant project (3-0)
• Directed engineer to move forward with IDNR extension request for sludge removal from lagoons

Parks & Recreation Board Minutes

The Gilbert Parks and Recreation Commission approved the December 13, 2020 minutes and the January 31, 2021 agenda. They discussed several park projects: sand volleyball at Banford Park (awaiting final City Council approval), ice skating at Lions Park (not feasible this winter due to water retention issues), and pickleball at Lions Park (recommending non-adjustable poles/nets). No formal decisions were made on these projects.

• Approved December 13, 2020 minutes (motion by Hart, second by Wilson)
• Approved January 31, 2021 agenda (motion by Moore, second by Dillon)

Council Agendas

The Gilbert City Council is meeting to discuss and possibly approve several items, including a $2 million general obligation loan for corporate purposes, legal services for bonding, and resolutions related to storm water easements and a budget levy hearing. They will also discuss updates on the Main Street project, water treatment plant change orders and pay requests, and a pickleball court proposal. The meeting is being held via Zoom.

• Resolution 2021-01-01: Set public hearing date for $2,000,000 General Obligation Corporate Purpose Loan Agreement
• Discussion and possible approval of arrangement with Dorsey & Whitney for legal services regarding bonding
• Resolution 2021-01-02: Accepting storm water drainage easements and dedicating to public use
• Discussion and possible action on Water Plant Project Change Order 2 and pay requests 15 and 16 by Woodruff Construction
• Discussion and possible approval of Resolution 2021-01-03: Setting hearing on Budget Maximum Levy for FY 2021-2022

Council Minutes

The Gilbert City Council will meet via Zoom to discuss and possibly approve several items, including a resolution setting a public hearing for a $2,000,000 General Obligation Corporate Purpose Loan Agreement, a resolution accepting storm water drainage easements, and a resolution setting a hearing on the budget maximum levy for FY 2021-2022. They will also discuss the Main Street project, legal services for bonding, water plant change orders and pay requests, and a pickleball court proposal. The meeting includes an open forum for public comments.

• Resolution 2021-01-01: public hearing on $2,000,000 General Obligation Corporate Purpose Loan Agreement
• Resolution 2021-01-02: accepting storm water drainage easements
• Water Plant Project Change Order 2 and pay requests 15 and 16 by Woodruff Construction
• Parks and Recreation pickleball court proposal
• Resolution 2021-01-03: hearing on Budget Maximum Levy for FY 2021-2022