Mayer public meetings in 2020
35 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
City Council
The Mayer City Council will meet virtually to consider the 2021 street improvement feasibility study, a resolution to sell CIP bonds for the new fire station, the 2021 fee schedule with a 3% utility rate increase, and an amendment to the COVID-19 preparedness plan. The meeting also includes a closed session for the city administrator's annual performance review.
- 2021 Street Improvement Project feasibility study and assessment options
- Resolution 12.28.20.56 for sale of CIP bonds for fire station
- 2021 Fee Schedule (Ordinance 232) with 3% utility rate increase
- Preparedness Plan amendment approval
- Closed session for city administrator's annual performance review
City Council
The Mayer City Council is holding a special virtual meeting to give final direction on property assessments for the proposed 2021 street reconstruction project on 3rd and 5th Streets. The council will review updated feasibility study information, including 2007 assessment comparisons, before the public improvement hearing. The meeting also includes discussion of the fire station bid, a public works lead position, and COVID-19 updates.
- 2021 Street Improvement Project: reconstruct 3rd and 5th Streets from Bluejay Ave to ~200 ft east of Ridge Rd; total cost $1,566,574
- Assessments: city portion $957,539.69; assessable portion $609,034.31; council reviewing options to reduce property assessments
- Fire Station Bid: additional review and discussion
- Public Works Department: discussion of lead position
- COVID-19: State of Minnesota updates and general discussion
City Council
The City Council workshop meeting included a discussion of 19 bids received for the new 11,500 square foot precast Fire Station. The council reviewed base construction costs from BCI Construction and several proposed building alternates, including extra bays and floor heating.
- BCI Construction low bid of $2,675,069.00 for base construction
- Proposed total project cost of $3,568,492.58 including six recommended alternates
- Discussion of 2021 Fee Schedule
- Review of bond options and estimated annual tax impacts for residents
Park Recreation Commission
The Mayer Park and Recreation Commission is meeting virtually to decide coloring contest winners, discuss how the December 5 tree lighting event went, and consider replacing park sign panels at $1,000 each. They will also discuss plans for the ice rink this winter amid COVID-19.
- Coloring contest winner selection (ages 0-4, 5-9, 10+) for social media posting
- Tree Lighting Ceremony event review — held virtually via Facebook Live on December 5
- Park sign panel replacement discussion — $1,000 per panel, vandalism-proof covering
- Ice rink planning for winter season amid COVID-19 state orders
- Approval of November 10, 2020 meeting minutes
City Council
The City Council will discuss the draft feasibility study for the 2021 Street Reconstruction Project, covering scope, curb and gutter limits, and cost apportionment between the city and property owners. They will also review the 2021 budgets for the General Fund and Enterprise Funds. The meeting is a workshop held virtually after the regular council meeting.
- 2021 Street Project: reconstruct 3rd St NW and 5th St from Bluejay Ave to ~200 ft east of Ridge Rd
- Total estimated project cost: $1,566,574; city share $957,539.69; assessable portion $609,034.31
- Special assessments: street 30% to properties, curb 100%, watermain 30%, water/sanitary services 100%
- Proposed watermain replacement with 8-inch ductile iron pipe; sanitary sewer service replacement
- 2021 budgets for General Fund and Enterprise Funds
Park Recreation Commission
The Commission is reviewing potential reductions to the capital levy budget for 2021. Members are also planning details for the December 5, 2020, Tree Lighting Ceremony.
- Proposed reduction of capital levy budget from $125,000.00 to approximately $75,000.00
- Discussion regarding moving Old School House Park bathroom/shelter projects to 2022
- Planning for the December 5, 2020, Tree Lighting Ceremony
- Update on skate park equipment construction and new safety railings
- Update on Discovery Park basketball court excavation and 2021 installation
City Council
The Mayer City Council is meeting to handle routine business, including approving the consent agenda with claims totaling $162,277.22, a CARES Act expenditure resolution, and a request to close City Hall the day after Thanksgiving. A public hearing will be held on an ATV ordinance amendment. The agenda also includes a report from the Watertown/Mayer School District and approval of a pond maintenance policy.
- Public hearing on ATV ordinance amendment
- Resolution 11.09.20.47 certifying CARES Act expenditures
- Claims approval totaling $162,277.22
- Request to close City Hall on November 27, 2020
- Approval of pond maintenance policy/procedures
City Council
The Mayer City Council is holding a workshop to discuss the proposed final 2021 budget, including a 6.35% increase in the property tax levy to $1,063,632.58. The agenda also includes a discussion on the use of 2020 CARES Act funds. The meeting is a workshop, so no final decisions are expected; the final levy will be adopted on December 14, 2020.
- Proposed final 2021 tax levy of $1,063,632.58, up 6.35% from 2020
- General Fund expenditures proposed at $1,086,924.98, up 8.5%
- Debt service levy increase to $568,202.00 for new fire tanker and possible new fire station
- Capital Improvement Levy proposed at $250,000.00 for streets, fire, parks, and public works
- Discussion on allocation of 2020 CARES Act funds
Park Recreation Commission
The Mayer Parks and Recreation Commission will continue discussing its 2020-2021 goals and long-term capital plan, including a proposed reduction in the 2021 park levy from $125,000 to $75,000. Staff will provide updates on skate park equipment, the Discovery Park basketball court, and Gaga pit matting. The meeting is a regular business session with no public hearings scheduled.
- Proposed 2021 park levy reduction from $125,000 to $75,000
- Long-term capital plan includes $300,000 for Old School House bathrooms (2022) and $215,000 for splash pad (2021)
- Discovery Park basketball court approved by Council; excavation planned for 2020, concrete and hoops in spring 2021
- Gaga pit matting order placed for Old School House and West Ridge Parks
- Skate park equipment received and nearly assembled; safety railings ordered
City Council
The City Council workshop meeting includes discussions regarding the 2021 Enterprise Fund Budgets for water and sewer. Staff proposed a 3% inflation rate increase for water, sewer, and stormwater utility rates to fund future projects and operations.
- Proposed 2021 Water Fund budget of $575,943.50
- Proposed 2021 Sewer Fund budget of $909,488.95
- Proposed 3% rate/use increase for water, sewer, and stormwater utilities
- Proposed changes to monthly water base rates, ranging from $12.98 to $10.58 depending on usage
- Proposed change to residential storm sewer monthly rate from $5.60 to $7.00
City Council
The Mayer City Council workshop will discuss the 2021 police contract, a rental ordinance, and a proclamation policy. They will also receive an update on the Waste Watertown Treatment Plant in New Germany. This is a discussion session, not a final decision meeting.
- 2021 Police Contract
- Rental Ordinance further discussion
- Proclamation Policy sample policy
- Waste Watertown Treatment Plant update – New Germany
City Council
The Mayer City Council is meeting to handle routine approvals, including minutes, claims, and a 2021 prosecution contract with Carver County. They will also consider selling $118,000 in equipment certificates, accept a public works resignation, and discuss a feasibility study for 2021 street improvements.
- 2021 Prosecution Contract with Carver County Attorney – Resolution 9.14.20.36
- Awarding sale of $118,000 General Obligation Equipment Certificate – Resolution 9.14.20.37
- Accept resignation of Public Works Worker II Jason Hilgers and discuss filling the position
- 2021 Street Improvements – Feasibility Study
- Audio/Visual upgrades for City Council Chambers
City Council
The Mayer City Council is holding a workshop after its regular meeting to discuss the 2021 street project and review the 2021 General Fund budget. No decisions are being made at this workshop; it is for discussion only.
- 2021 Street Project discussion
- 2021 General Fund Budget review and discussion
Park Recreation Commission
The Mayer Parks and Recreation Commission will review the 2020-2021 goals and long-term plan, including prioritizing projects and discussing the park fund balance. They will also decide on the Discovery Park basketball court based on a final cost estimate and review quotes for gaga pit matting. Staff will provide updates on the skate park and archery range.
- Review of 2020-2021 goals and long-term plan with fund balance of -$365,186.22 and levy of $100,000-$125,000 per year
- Discovery Park basketball court: quote for 4 hoops at $9,529.52, decision on moving forward
- Gaga pit matting: quote for both pits at $3,666.64
- Skate park equipment ordered, installation expected in September
- Archery range parking lot cost estimate being developed
City Council
The Mayer City Council is holding a workshop after its regular meeting to discuss several policy items, including a street management plan, a police contract, a rental ordinance, and a side-by-side/ATV ordinance. These are discussion items, not final decisions, and no votes are listed on this agenda.
- Street Management Plan discussion
- Police Contract discussion
- Rental Ordinance discussion
- Side by Side/ATV Ordinance discussion
City Council
The Mayer City Council is holding a workshop after its regular meeting to discuss reducing costs for the planned fire station project, with Brunton Architects presenting cost comparisons and options for alternate bid items. The council will also review how to spend the city's $172,906 in CARES Act funding, including potential grants for small businesses and housing assistance through Carver County.
- Fire Station Project: discussion on cost reductions and alternate bid items with Brunton Architects
- CARES Act: city to receive $172,906 in federal funding for COVID-19 related expenses
- Potential $10,000 Small Business Emergency Assistance Fund grants via Carver County CDA
- Potential up to $5,000 Emergency Housing Assistance Program grants via Carver County CDA
- Street Projects Plan discussion
Park Recreation Commission
The Mayer Parks and Recreation Commission will accept Commissioner Brian Schaeppi's resignation and begin seeking a replacement. The commission will also review 2020-21 goals and long-term plans, decide on the Discovery Park basketball court, and consider matting for the Gaga Pits.
- Accept resignation of Park Commissioner Brian Schaeppi
- Review 2020-2021 goals and long-term plan priorities
- Discovery Park basketball court: final cost estimate and decision on moving forward
- Gaga Pit matting quote: $3,666.64 for two pits
- Skate Park update: $17,476.25 for quarter pipes, picnic table, and grindbox going to City Council
City Council
The Mayer City Council workshop will discuss 2021 budget goals and priorities, following a detailed 2020 budget review. The council will also consider installing a second camera in the council chambers, estimated at $5,000, to display presentation materials in online meeting recordings.
- Discussion of 2021 budget goals, objectives, and priorities
- Proposed $5,000 second camera in council chambers to show presentation screen in recordings
- 2020 final general fund budget of $1,001,403.06 with a proposed final tax rate of 49.1%
- Proposed 2020 capital levy of $325,000 for streets, fire, and parks funds
- 2020 total levy (general, capital, debt) proposed at $1,226,159.92
City Council
The Mayer City Council is holding a workshop after its regular meeting to discuss several capital projects and policy items. Topics include a fire department tanker, fire station updates and financing, a street reconstruction plan, water tower renderings, and a rental ordinance discussion.
- Fire Department Tanker discussion
- Fire Station Update and Capital Improvement Plan with Ehlers for debt issuance
- Street Reconstruction Plan with Ehlers for debt issuance
- Water Tower Renderings review
- Rental Ordinance Discussion
City Council
The Mayer City Council workshop will discuss a proposed IT network upgrade project with consultant Brand Networking, including costs and service changes, and begin planning for the 2021 street reconstruction project, which may involve special assessments.
- IT upgrade project: $26,604.98 total for hardware, software, and engineering across City Hall, Fire Department, and water/wastewater plants
- Proposed $75/month for internet at Old School House Park ball fields
- 2021 street project: full reconstruction of 5th Street NE/NW and 3rd Street NW
- Discussion of Street Reconstruction Plan and potential special assessments
- Cost analysis shows $59.22/month increase for phones, internet, and email services
City Council
The Mayer City Council will consider a contract with Brunton Architects for fire station design services and discuss advertising and bidding for the water treatment plant and well project. The agenda also includes extending the state of emergency and a COVID-19 preparedness plan discussion. The meeting includes routine consent agenda items and staff reports.
- Contract Agreement – Brunton Architects for fire station design (phase I ~$63,000)
- Water Treatment Plant and Well Project – advertising and bidding
- Extension of State of Emergency to coincide with State of Minnesota
- COVID-19 Pandemic – Preparedness Plan and general discussion
- Consent agenda includes claims and minutes from May 11 and May 18 meetings
City Council
The Mayer City Council is holding a special meeting to consider two items: a proclamation urging Governor Tim Walz to ease the Stay At Home order and allow businesses and places of worship to reopen, and a COVID-19 Preparedness Plan to reopen city operations. The proclamation is a statement of support, not a binding action, while the preparedness plan is required by Executive Order 20-48.
- Proclamation 2020-01 urging Governor Walz to expedite reopening of businesses and places of worship
- Adoption of City of Mayer COVID-19 Preparedness Plan required by Executive Order 20-48
- Plan includes social distancing, handwashing, cleaning, and employee sick-leave policies
- Public comment limited to 5 minutes
Park Recreation Commission
The Park Commission is reviewing staff updates regarding several park amenities and maintenance schedules. The meeting includes discussions on the progress of equipment installation and potential new park features.
- Update on Discovery Park play equipment installation
- Status of baseball batting cage at Old School House Park
- Installation status of Gaga Pit at West Ridge Park
- Quotes for Discovery Park basketball court and skate park equipment replacement
- Planning updates for Archery Range and Dog Park
City Council
The Mayer City Council is holding a workshop meeting to discuss a contract with Brunton Architects for a proposed fire station. This is the only substantive item on the agenda, aside from procedural matters.
- Brunton Architects contract for proposed fire station
City Council
The Mayer City Council is holding a workshop meeting to discuss replacing the fire department's 1989 tanker truck with a new 2021 model. The proposed truck has a bid of $262,479 from Midwest Fire, which is below the $300,000 budgeted for the purchase. The meeting is being held virtually due to the COVID-19 pandemic.
- Proposed purchase of a 2021 Freightliner tanker for $262,479 from Midwest Fire
- Current 1989 International tanker is over 30 years old with original belts and hoses
- Second bid received from North Central Ambulance for $330,000
- Possible sale of old truck for up to $25,000 to go back into the truck fund
- Meeting held virtually via Zoom due to health pandemic
City Council
The Mayer City Council will meet virtually via Zoom due to the COVID-19 pandemic. The agenda includes consent items such as approving minutes, claims, a cable franchise change of control, a limited use permit for the Highway 25 project, fire department radio purchases, and an extension of the local state of emergency. The council will also discuss a wastewater treatment study with New Germany and consider a sewer jetting and televising quote for annual maintenance.
- Resolution 4.7.20.16: Jaguar Cable Franchise change of control
- Resolution 4.7.20.017: Limited Use Permit with MnDOT for Highway 25 project
- Purchase of three Motorola radios for Fire Department
- Extension of State of Emergency to May 4, 2020
- Sewer jetting and televising quote approval for annual maintenance
City Council
The City Council is reviewing the draft 2040 Comprehensive Plan, a long-range policy document prepared by Municipal Development Group. The plan covers land use, transportation, water resources, parks and trails, and housing, and includes input from city staff, commissions, and residents. No formal decisions or votes are recorded in this agenda text.
- Draft 2040 Comprehensive Plan includes future land use, zoning, and annexation policies
- Transportation chapter references 2008 North/South Corridor Study and 2040 Carver County plan
- Water resources section includes surface water, sanitary sewer, and water supply plans
- Parks and trails chapter inventories existing facilities and future needs
- Housing chapter addresses affordability and housing issues
Park Recreation Commission
The Mayer Parks and Recreation Commission is meeting to discuss several Discovery Park projects, including a possible half basketball court, gazebo, picnic tables, and a poured-in-place turf surface for the playground. The commission will also consider hosting a 5K at the Mayer Rising Community Festival and review Adopt-A-Park applications. The meeting follows a February session where the commission approved up to $85,000 for playground equipment.
- Discuss hosting a 5K at the Mayer Rising Community Festival on July 11, 2020
- Review half basketball court ($35,000), full court ($65,000), gazebo ($30,000), and picnic tables ($1,000 each) at Discovery Park
- Consider approving $11,304.64 for Poured in Place turf at Discovery Park playground, bringing total project to $92,389.55
- Discuss Ninja Course and Adopt A Park applications
- Staff updates on ice rink closure, batting cage at Old School House Park, compost site, archery range, and dog park
City Council
The Mayer City Council workshop will discuss finalizing a contract with Brunton Architects and Engineers for the new fire station, including a proposed 9% fee and $20,000 upfront payment. They will also review informational materials for upcoming public sessions, consider future use of the compost site, and explore asset management software options.
- Fire station architect contract with Brunton Architects and Engineers, 9% of project cost, $20,000 signing payment
- Public information sessions on proposed fire station on March 14 and 28
- Compost site off County Road 30, potential archery range use
- Asset management software options: AssetPanda and DudeSolutions, $2,000-$2,500 per year plus $500 onboarding
City Council
The Mayer City Council is meeting to receive the 2019 financial audit presentation, discuss the 2020 Highway 25 resurfacing project with MnDOT, and consider approving a request for proposals for refuse and recycling services. The council will also vote on a resolution approving a lawful gambling exemption for the Mayer Lions Club and review staff reports on public works, fire, and other department activities.
- 2019 Audit presentation by Abdo, Eick and Meyer; 8 audit findings noted
- 2020 Highway 25 project update from MnDOT (resurfacing from 1st Street/County Road 30 in Mayer to State Street in Watertown)
- Request for Proposal for refuse and recycling services (current contract with Republic Services expires end of August)
- Resolution 2-24-20-12 approving lawful gambling exemption for Mayer Lions Club bingo on April 25, 2020 at Mayer Community Center
- Public Works seasonal position request
Park Recreation Commission
The Mayer Parks and Recreation Commission will review and finalize the concept plan for the Discovery Park playground, including design and color choices, and make a recommendation to the City Council for purchasing the equipment. The meeting follows a February 11 open house where residents and the commission agreed on separate play areas for different age groups, a swing area, and a large ropes and slide structure. Staff updates will cover the ice skating rink, Adopt a Park applications, the baseball batting cage, hockey nets, skate park equipment, compost site, and future archery range and dog park planning.
- Discovery Park playground concept plan review and final recommendation to Council
- Baseball batting cage approved by Council; Public Works to prepare site (project budgeted up to $10,000)
- Hockey nets built by Public Works for Old School House Park rink (materials ~$100)
- Adopt a Park applications received for Meadow Park and West Ridge Park
- Compost site future use to be discussed at Council workshop on February 24, 2020
City Council
The City Council will discuss a request for proposals (RFP) for residential solid waste and recycling collection services. The RFP outlines requirements for haulers, including licensing, insurance, performance bonds, and service standards. The council is deciding on the terms and evaluation criteria for awarding a multi-year contract.
- RFP for residential solid waste and recycling services
- Contract term of 3 or 5 years with automatic renewal
- Performance bond of $15,000 may be required
- Insurance minimums: $1M per person, $3M per accident, $300K property damage
- Free collection for city-owned facilities and annual clean-up day
City Council
This is a workshop meeting of the Mayer City Council, held after the regular council meeting. The only substantive item is a presentation from the Fire Station Committee. No decisions are listed on the agenda.
- Fire Station Committee presentation
Park Recreation Commission
The Commission will review concept plans for new Discovery Park play equipment with a Flagship Play representative. Members will also discuss purchasing a baseball batting cage and hockey nets for Old School House Park.
- Review of Discovery Park play equipment concept plans
- Proposed $10,000 project for a baseball batting cage at Old School House Park
- Purchase of two Bauer brand hockey nets for $238.98
- Promotion of $500 memorial benches featuring recycled plastic
- Update on grant applications for skate park equipment
City Council
The Mayer City Council is meeting to consider several resolutions, including removing the deputy clerk as an authorized check signatory due to audit concerns, approving the 2020 fee schedule, and setting wage increases. The agenda also includes public works items like replacing water meter handhelds and purchasing a ToolCat, plus a fund balance policy and fire department transfer.
- Resolution 1-13-20-1: Remove Deputy Clerk as signatory at Security Bank
- Resolution 1-13-20-3: Adopt 2020 Fee Schedule (Ordinance 229)
- Resolution 1-13-20-5: Approve 2020 wage increases
- Public Works: Water meter handheld replacement and ToolCat purchase
- Fire Department Transfer – Resolution 1-13-20-2