Mayer public meetings in 2021

City Council

The Mayer City Council will hold a Truth in Taxation public hearing and consider adopting the 2022 General Fund and Enterprise budgets, the 2022 tax levy, and the 2022 fee schedule. The council will also act on the 2021 financial audit, polling place designations, appointments, and additional ARPA funds. A closed session is scheduled for the City Administrator's annual performance review.

• Adoption of 2022 General Fund budget (Resolution 12-13-21-51) and levy (Resolution 12-13-21-52); total levy $1,342,084.00
• Adoption of 2022 Enterprise Fund budgets (Resolution 12-13-21-53)
• 2022 Fee Schedule – Ordinance 233
• Approval of additional ARPA funds (Resolution 12-13-21-57)
• Liability coverage waiver – LMCIT – Resolution 12-13-21-50 (not waiving tort limits, $500,000/$1,500,000)

The Mayer City Council approved the 2022 budget, tax levy, and enterprise funds, along with the 2022 fee schedule and a resolution accepting additional ARPA funds. The council also approved a 3.75% wage increase for the City Administrator following a closed performance review. All votes were unanimous (4-0).

• Adopted 2022 budget (Resolution 12-13-21-51) (4-0)
• Adopted 2022 tax levy (Resolution 12-13-21-52) (4-0)
• Adopted 2022 enterprise funds (Resolution 12-13-21-53) (4-0)
• Approved 2021 financial audit and long-term financial management plan (Resolution 12-13-21-54) (4-0)
• Designated polling places for 2022 elections (Resolution 12-13-21-55) (4-0)
• Adopted 2022 fee schedule (Ordinance 233) (4-0)
• Accepted additional ARPA funds (Resolution 12-13-21-57) (4-0)
• Approved 3.75% wage increase for City Administrator effective Jan 1, 2022 (4-0)

City Council

The City Council workshop meeting includes a final review of the 2022 General Fund and Enterprise budgets. The council is also considering a request to proclaim January 23–29, 2022, as National School Choice Week.

• Proposed 2022 final tax levy of 48.30%, a reduction from the preliminary levy
• Proclamation request for National School Choice Week (January 23–29, 2022)
• Review of 2022 General Fund and Enterprise budgets
• Upcoming Truth in Taxation hearing scheduled for December 13, 2021

The Council discussed but did not decide on a proclamation for National School Choice Week, asking staff to check the governor's involvement and the local school district's plans. The Council reviewed the final 2022 General Fund and Enterprise budgets, noting the final tax levy of $1,342,084.00 is a 0.79% reduction from 2021 and a 1% decrease from the preliminary levy. No formal action was taken at this workshop; the budget is scheduled for adoption at the December 13 Truth in Taxation hearing.

• Deferred decision on National School Choice Week proclamation; staff to check governor's participation and contact Watertown Mayer School District
• Reviewed 2022 General Fund and Enterprise budgets; final levy set at $1,342,084.00
• Noted 2022 levy is 0.79% lower than 2021 final levy and 1% lower than 2022 preliminary levy
• Council members requested copies of the Long-Term Capital Plan
• Scheduled final budget adoption for December 13, 2021 Truth in Taxation hearing

City Council

The Mayer City Council held a workshop and discussed a request to proclaim National School Choice Week, but took no formal action. They also reviewed the 2022 General Fund and Enterprise Budgets, noting the final tax levy is $1,342,084, a 0.79% decrease from 2021. No votes were taken; the meeting was procedural.

• Discussed National School Choice Week proclamation, no action taken
• Reviewed 2022 General Fund and Enterprise Budgets, no formal approval
• Noted final 2022 tax levy of $1,342,084, to be adopted Dec 13, 2021

City Council

The Council discussed special assessment details for the 2021 Street Project and reviewed upcoming 2022 employee benefit changes. The meeting also addressed ARPA fund priorities and approved several administrative resolutions.

• Public hearing regarding 2021 Street Project special assessments
• Approval of 2022 Police Contract with Carver County Sheriff’s Department for $121,175.00
• Approval of 2022 Fire Department contracts with four townships totaling $264,950.00
• Resolution regarding 2022 employee health and dental insurance benefits
• Discussion on using ARPA funds for fire department radios and medical jumpsuits

The Mayer City Council held a public hearing on the 2021 street project assessments for 3rd and 5th Streets, hearing concerns from residents about costs, interest rates, and the impact on property values. Following the hearing, the Council approved Resolution 11-08-21-48 for the assessments with a 4-1 vote, with a caveat to clarify parking costs at Bluejay Park. The Council also approved hiring a Compost Site/Recycling Center Attendant, a generator replacement, and the purchase of fire department radios using ARPA funds.

• Approved Resolution 11-08-21-48 for 2021 street assessments (4-1, Millender nay)
• Approved hiring Rick Becker as Compost Site/Recycling Center Attendant at $15/hour (5-0)
• Approved Harrison generator bid for 2000 tanker engine, funded from Fire Capital fund (5-0)
• Approved purchase of Fire Department base radio and antenna at $15,653.03 and 7 radios at $22,856.75 with ARPA funds (5-0)
• Approved consent agenda including claims, minutes, and resolutions (5-0)

City Council

The City Council is holding a workshop to discuss the 2021 Street Project, which reconstructed streets, drainage, and utilities on 3rd Street and 5th Street. They will review the proposed assessment roll and cost apportionment before the public hearing on November 8, 2021. The project's total cost is $1,236,188.17, with assessments totaling $475,303.16.

• 2021 Street Project reconstruction on 3rd Street from Bluejay Avenue to TH 25 and 5th Street from Bluejay Avenue to east of Ridge Road
• Proposed assessments total $475,303.16, down from feasibility estimate of $594,882.29
• Public hearing for assessments scheduled for November 8, 2021
• Project financing at 3.45% for 15 years
• Discussion of American Recovery Plan Act funds

The Council discussed the 2021 street project and confirmed the 15-year special assessment term at 3.54% interest, with early payoff option. They directed staff to include original assessment figures and note lower-than-expected project costs in the November 8 public hearing. For ARPA funds, the Council prioritized utility assistance, private property I&I lining, and fire department equipment, including base radios and six radios.

• Approved 15-year special assessment term at 3.54% interest with early payoff option
• Directed staff to include original assessment figures and lower bid information in public hearing
• Set ARPA fund priorities: utility assistance, private property I&I lining, fire department equipment
• Agreed to consider base radio and six radios for fire department

Park Recreation Commission

The Mayer Parks and Recreation Commission will discuss the updated architect's concept for the Old School House Park pavilion, including changes to bathrooms and a kitchen area, and decide whether to present it to the City Council for a potential 2022 project. They will also receive an update on park sign installation.

• Review updated pavilion concept with three unisex restrooms and kitchen area at Old School House Park
• Discuss presenting pavilion concept to City Council in joint meeting for potential 2022 bid
• Park signs installed by Public Works
• Splash pad separated from pavilion project, considered for 2023
• Architect did not include requested gable roof; recommends against it

City Council

The City Council workshop meeting includes a review of the 2022 Enterprise Fund Budgets for water, sewer, and stormwater. The City Administrator is seeking direction on whether to implement a 3% rate increase or perform an updated rate study in 2022.

• Review of 2022 Water Fund budget projected at $619,035.00
• Review of 2022 Sewer Fund budget projected at $950,817.00
• Discussion of a proposed 3% increase for water and sewer rates
• Proposal to conduct an updated utility rate study in 2022
• Review of 2022 Water Fund debt service increase to $396,535.00

The City Council discussed the preliminary 2022 Enterprise Budget and utility rates. Council agreed not to increase utility rates for 2022, based on projected revenues and financial advisor input. They also recommended conducting a new rate study in 2022.

• Agreed to no utility rate increase for 2022 (unanimous)
• Recommended conducting a new utility rate study in 2022

City Council

The Mayer City Council will consider resolutions to certify the 2022 preliminary property tax levy and approve the 2022 assessor's agreement with Carver County. They will also discuss a proposed increase in the Fire Department pension (PERA) and issue a proclamation for Domestic Violence Awareness Month. The meeting includes routine consent agenda items such as minutes, claims, and staff reports.

• Resolution 9-27-21-33: 2022 Preliminary Levy Certification
• Resolution 9-27-21-32: 2022 Assessor's Agreement with Carver County
• Resolution 9-27-21-34: Increase in Fire Department Pension (PERA)
• Proclamation: Domestic Violence Awareness Month – October 2021
• 2021 Building Permit Activity Report

The Mayer City Council approved a 49.3% preliminary tax levy for 2022, which must be certified to Carver County by September 30. The council also increased the Fire Department's PERA pension benefit from $2,900 to $3,200 annually, with one abstention. Both actions were approved unanimously by the members present.

• Approved agenda as presented (4-0)
• Approved consent agenda including September claims and reports (4-0)
• Adopted proclamation for Domestic Violence Awareness Month (4-0)
• Approved Resolution 9-27-21-33 for 2022 preliminary levy certification at 49.3% (5-0)
• Approved Resolution 9-27-21-34 increasing Fire Department PERA benefit to $3,200 annually (4-0, McNeilly abstained)

Park Recreation Commission

The Mayer Parks and Recreation Commission will discuss the pavilion concept for Old School House Park, including a splash pad and shelter. The City Administrator recommends a joint special meeting with the City Council to consider putting the park shelter out for bid for 2022. The project is preliminary and has not yet gone to the City Council.

• Pavilion concept at Old School House Park with splash pad, bathrooms, trail, lighting, and fencing
• Architect changes: three unisex bathrooms and a kitchen area instead of two large bathrooms
• Gable-style roof requested for future expansion; building size not reduced
• Bid process typically in fall/early winter for following year; bids can be rejected if over budget
• Park signs installed by public works; basketball court at Discovery Park completed

City Council

The Mayer City Council is holding a workshop to review the final preliminary 2022 budget, discuss changes to the sheriff's contract hours for the remainder of 2021 and first quarter of 2022, and consider a solar concept for the new fire station. The budget review includes a proposed preliminary tax levy of $1,361,389.44, which would result in an estimated city tax rate of 49.30% and an $86.10 increase for a home valued at $256,700. The council is also discussing a temporary shift to 12-hour patrol shifts due to sheriff's department staffing shortages.

• 2022 preliminary tax levy of $1,361,389.44, a 8.5% increase from 2021
• Estimated city tax rate of 49.30% for 2022, up from 49.09% in 2021
• Proposed capital levy increase from $215,000 to $375,000 for streets, fire, parks, and public works building
• Sheriff's department requests temporary 12-hour shifts for remainder of 2021 and Q1 2022
• Discussion of solar concept for new fire station

The City Council reviewed the final 2022 Preliminary Budget, which maintains a 49.3% levy increase from 2021. The budget includes a $50,000 increase for capital projects and no significant new projects. The Council agreed they are comfortable with the preliminary budget. The Council also discussed the Sheriff's contract and solar panels, but took no final action on those items.

• Reviewed and expressed comfort with the 2022 Preliminary Budget, which maintains a 49.3% levy increase
• Directed staff to invite Commander Moline to a future meeting to discuss flexible Sheriff's hours
• Agreed to wait one year before deciding on solar panels for the new Fire Station
• Directed staff to review the Xcel Energy solar subscription for conflicts

City Council

The City Council workshop will discuss the 2022 budget, including a proposed $130,100 law enforcement budget. The council will also review future hours and staffing for the Mayer Compost Site/Recycling Center following recent staff resignations.

• Proposed 2022 police contract total of $130,100.00
• Discussion on staffing and hours for the Compost Site/Recycling Center
• Proposed 2022 Sheriff’s Department contract including a $2,100.00 drug taskforce membership
• Review of citywide security cameras and door access budget items

The Mayer City Council held a workshop and discussed, but did not formally vote on, several items. They agreed that hiring staff for the compost site would be best and recommended further discussion at a personnel/public works meeting. The council also discussed the 2022 sheriff's contract, the preliminary 2022 budget, and a proposed citywide security camera and door access system, directing staff to research grants and bring final numbers to a future meeting. No formal decisions were made.

• Agreed hiring staff for compost site is best (discussion only)
• Recommended compost site staffing details go to personnel/public works meeting
• Agreed to keep sheriff's summer hours year-round (discussion only)
• Directed staff to research security system grants
• Directed staff to bring final security system numbers to future meeting

City Council

The Mayer City Council held a workshop to discuss the 2021 Street Project, including a review of the feasibility study and property assessment data. Council members discussed options to reduce the assessable amount for residents, such as the city absorbing costs for water main or storm sewer improvements, and capping corner lot assessments. No formal decisions were made; the council requested more data for future meetings. The council also discussed the potential move of the Sheriff's Department office to the new Fire Station and reviewed the 2022 Carver County Sheriff's Department Contract, but no votes were taken.

• Discussed 2021 Street Project assessment options (no vote)
• Discussed moving Sheriff's office to new Fire Station (no vote)
• Discussed 2022 Sheriff's Department Contract (no vote)

City Council

The Mayer City Council is holding a workshop to begin the 2022 budget planning process. City Administrator Margaret McCallum will present a tentative budget schedule, discuss goals and priorities, and review draft debt service levy figures. The meeting is informational only, with no formal decisions expected.

• Tentative 2022 budget schedule presented, with preliminary levy adoption set for September 27 and final adoption December 13
• Draft 2022 debt service levy totals $526,668.75, a 5.6% decrease from 2021
• 2021 city tax rate of 49.09% compared to other area cities; estimated $1,423 tax on a $300,000 home
• Discussion of budget goals including attracting residents/businesses, infrastructure maintenance, and civic engagement
• Council asked to provide guiding principles and priorities for the 2022 budget

The City Council held a workshop to begin the 2022 budget process, with the tentative budget staying consistent with 2021. Council discussed goals, housing market values, and the need to attract developers and new businesses. No formal decisions were made; the session was informational and procedural.

• Directed staff to provide Capital Improvement Plans (CIP) printouts for upcoming budget meetings
• Directed City Administrator to contact EDA about bringing in new businesses

Park Recreation Commission

The Mayer Parks and Recreation Commission is meeting to discuss several park projects, including a fence at Bluejay Park, pavilion concepts for Old School House Park, and updates on 2021 projects. The commission will also review how the Mayer Rising Community Festival went.

• Bluejay Park fence discussion adjacent to new 3rd Street NW parking lot
• Pavilion concepts for Old School House Park, including a $321,446.67 Flagship Recreation shelter option
• Reuse of Public Works shed deemed not viable for park shelter
• 2018-designed shelter projected to cost around $420,000 if rebid
• Mayer Rising Community Festival verbal update

City Council

The City Council is reviewing the acceptance of approximately $237,930 in federal ARPA funding. The meeting also includes discussions on fire station construction expenses and potential code changes for golf carts.

• Approval of $473,672.77 pay request #4 for the Fire Station project
• Approval of $138,053.11 pay request #6 for Water Treatment Plant improvements
• Discussion of accepting American Rescue Plan Act (ARPA) funds estimated at $237,930
• Appointment of Dylan Maetzold as a Reserve Firefighter
• Review of fire station change order requests for painting apparatus bays

The Mayer City Council approved Resolution 7-12-21-26 to accept approximately $237,930 in American Rescue Plan Act (ARPA) funds and authorized staff to complete the funding request form. The council also accepted a $6,928 donation from the Mayer Fire Relief Association for fire station improvements. A change order to paint the fire station apparatus bays for $45,845 was rejected, with the motion failing 2-1. The council held a closed session to discuss union contract strategy.

• Approved Resolution 7-12-21-26 accepting ARPA funds and authorizing staff to submit the funding request form.
• Accepted a $6,928 donation from the Mayer Fire Relief Association for concrete slab, bell mounting, and kitchen cabinets at the fire station.
• Rejected a $45,845 change order to paint the fire station apparatus bays, with the motion failing 2-1.
• Approved the consent agenda, including minutes, claims, and pay requests.
• Held a closed session to discuss labor negotiation strategy for the upcoming union contract.

City Council

The City Council reviewed several change requests for the Fire Station project, including a failed motion for $45,845 in painting costs. The Council also approved a new three-year agreement with GovOffice for city website updates and a promotion for the City Clerk.

• Approved 3-year agreement with GovOffice for city website at $3,636.00 per year
• Promoted Deputy Clerk Janell Gildemeister to City Clerk at $25.00 per hour
• Approved Natural Surroundings bid of $13,599.00 for Hwy 25 roundabout landscaping
• Approved $812.00 from contingency fund for Mayer Fire Department logo signage
• Approved $10,000.00 for fire station mezzanine change request

The Mayer City Council held a workshop meeting on June 28, 2021, discussing the American Rescue Plan Act (ARPA) funds, a fire station project update, a change order for painting, and golf carts. No formal votes were taken; the council agreed to explore using ARPA funds for business and residential support through Carver County and to research using ARPA funds for the fire station painting. The council also agreed to wait on amending the code to allow golf carts until there is more public interest.

• Agreed to explore using ARPA funds for business and residential support through Carver County grants and loans.
• Directed staff to research how ARPA funds could be used for the fire station interior painting.
• Agreed to wait on amending the city code to allow golf carts until there is more public interest.
• Discussed the fire station project budget, including a $2,675,069 base bid and various change orders.

City Council

The Mayer City Council is meeting to review the Quarter 1 2021 financial report, consider change requests for the fire station project, and discuss landscaping for the roundabout project. The agenda also includes a pond maintenance policy, a park commission festival participation request, and a possible closed session on labor negotiations.

• Quarter 1 2021 Financial Report review
• Fire Station Project: sign, painting, and mezzanine change requests
• Roundabout Project landscaping discussion
• Pond Maintenance Policy & Procedures document
• Mayer Rising Community Festival 'Hydro Blaster' participation

The Mayer City Council approved a 3-year GovOffice website agreement, promoted Deputy Clerk Janell Gildemeister to City Clerk, and accepted a bid for roundabout landscaping. Fire station change requests for signage and mezzanine were approved, but a painting change request failed. The council also entered closed session for labor negotiations.

• Approved 3-year GovOffice website agreement at $3,636/year (4-0)
• Promoted Janell Gildemeister to City Clerk at $25/hour (4-0)
• Approved roundabout landscaping bid from Natural Surroundings for $13,599 (4-0)
• Approved pond maintenance policy and educational flyers (4-0)
• Approved fire station sign change to Mayer Fire Department logo using $812 from contingency (4-0)
• Denied fire station painting change request for $45,845 (2-2)
• Approved fire station mezzanine change request up to $10,000 from contingency (3-1)
• Approved renting Hydro Blaster for Mayer Rising Festival up to $300 (4-0)

Park Recreation Commission

The Mayer Parks and Recreation Commission will decide whether to rent a Hydro Blaster water game for the Mayer Rising Community Festival, at a cost of up to $250. The commission will also receive updates on a possible new park at Coldwater Crossing, splash pad and pavilion concepts, park signs, basketball court work, and a playground audit.

• Vote on renting Hydro Blaster for Mayer Rising Community Festival, up to $250
• Update on Coldwater Crossing request to consider a new park
• Splash Pad/Pavilion concept update from CRS and Flagship
• Park signs ordered after City Council approval, $10,499.55 total
• Playground audit completed with minor repair recommendations

City Council

The Mayer City Council is meeting in a workshop to discuss two items: whether to pursue a proactive or reactive rental housing ordinance, and whether to re-address Mayer Lutheran High School to 306 7th Street NE to reduce traffic on 5th Street. The council will provide direction on the rental ordinance format and decide whether to proceed with the address change.

• Discussion on rental ordinance: proactive (inspections before renting) vs. reactive (inspections only as needed) approach
• City Administrator recommends starting with a reactive rental ordinance format
• Proposal to re-address Mayer Lutheran High School from 305 5th Street NE to 306 7th Street NE
• Potential street name extension of 7th Street NE up to the 62nd Street entrance
• No financial impact noted for either item

The City Council discussed the rental ordinance and agreed to take a reactive approach, requiring registration and licensing of rental properties but only inspecting on an as-needed basis. They also discussed changing Mayer Lutheran High School's address to reduce traffic on 5th Street NE and directed staff to meet with the school's executive director about long-term plans.

• Agreed to reactive rental inspection approach (no vote recorded)
• Directed staff to meet with MLHS executive director about address change

Park Recreation Commission

The Commission is reviewing a resident's request for a new park at Coldwater Crossing and considering a $10,499.55 proposal for five new metal park signs. Members also discussed potential water-themed activities for the Mayer Rising Community Festival.

• Proposal to purchase five new aluminum park signs for $10,499.55
• Review of a request for a new community park at Coldwater Crossing
• Discussion of a $279.00 dunk tank rental for the Mayer Rising Community Festival
• Update on $250,000.00 splash pad and shelter concept plans
• Planned replacement of basketball hoops at Bluejay Park

City Council

The City Council will hold a workshop to discuss goals for the old fire station building at 400 Ash Avenue. Following the construction of a new station at 409 Shimmcor Street, officials will consider options such as leasing or selling the existing property.

• Discussion on future use of 400 Ash Avenue
• Review of pond maintenance policies and procedures
• Review of snowplowing and ice control policies

The Mayer City Council held a workshop and made no final decisions. They directed staff to get a market value for the old Fire Station at 400 Ash Avenue N and to consult the City Planner on potential uses. They also discussed pond maintenance and snowplowing policies, but took no formal action, leaving the current snow ordinance unchanged for another year.

• Directed staff to obtain current market value for old Fire Station property at 400 Ash Avenue N
• Directed staff to consult City Planner on potential uses for the Fire Station property
• Left current snow ordinance unchanged for one more year after no consensus on changes
• Requested detailed education plan for pond maintenance for future discussion

City Council

The Mayer City Council is meeting to consider resolutions for the 2021 Street Project bond sale and a Smart Water Controller Program agreement, along with several fire department purchases and project updates. The agenda also includes a presentation from Minnesota Representative Jim Nash and reports from city departments.

• Resolution 4-26-21-18: Bond Sale for 2021 Street Project
• Resolution 4-26-21-19: Smart Water Controller Program Agreement
• Fire Department: Training area project, pager purchase, tanker radio purchase, fire station change request
• Sheriff's Department: Summer hours discussion
• Firefighter resignation of Justin Hecksel on consent agenda

The Mayer City Council approved the sale of $930,000 in general obligation improvement bonds for the 2021 street project, awarding the bid to D.A. Davidson at a 1.4491% interest rate. They also approved a smart water controller program agreement with Carver County, a fire department training area project, a pager purchase, a fire station change request, and summer hours for the deputy sheriff. The tanker radio purchase was tabled to May 10, 2021.

• Approved Resolution 4-26-21-18: $930,000 bond sale for 2021 Street Project (3-0)
• Approved Resolution 4-26-21-19: Smart Water Controller Program Agreement with Carver County (3-0)
• Approved Fire Department Training Area Project at 409 Shimmcor Street for $16,555 (2-0, Millender nay)
• Approved purchase of 22 pagers (3-0)
• Tabled tanker radio purchase until May 10, 2021
• Approved Fire Station Project change request for $3,679 (3-0)
• Approved summer hours for assigned Deputy Sheriff (3-0)

Park Recreation Commission

The Park Commission is reviewing three cost options for new park signs from Indigo Signs, ranging from approximately $10,250 to $13,349. The body is also discussing a preliminary $650,000 project concept for a splash pad and shelter at Old School House Park.

• Review of three park sign concepts: Option A ($13,349.75), Option B ($11,755.52), and Option C ($10,954.69)
• Discussion of a preliminary $650,000 budget for a splash pad and shelter at Old School House Park
• Review of Flagship Recreation splash pad concepts estimated within a $250,000 budget
• Update on 2021 street projects including parking on 3rd Street in front of Bluejay Park
• Lions Club request to discuss collaboration at Old School House Park

City Council

The Mayer City Council is meeting to handle routine business including consent agenda items, pay applications for the fire station and water treatment plant, and several resolutions. Key items include setting summer hours, discussing conduit financing for Groves Academy, authorizing pricing for roundabout landscaping, and declaring a council vacancy due to a resignation.

• Pay Application Request No. 1 – Fire Station
• Pay Application Request No. 4 – WTP (water treatment plant)
• Resolution 4-12-21-16: Summer Hours
• Groves Academy – Request for Conduit Financing through City of Mayer
• Resolution 4-12-21-17: Councilmember Boder Resignation and Declaring Vacancy

The Mayer City Council approved a conduit financing partnership with Groves Academy for refinancing and new building improvements, and approved a fee of $18,000 for the new issuance while waiving the fee on the refinancing portion. The Council also approved summer hours for City Hall and Public Works starting May 31 through September 6, 2021, with a 3/1 vote. Additionally, the Council accepted Council Member Erik Boder's resignation, declared a vacancy, and appointed Council Member McNeilly as Acting Vice Mayor.

City Council

The Mayer City Council is meeting to award the 2021 street project bid, approve fire station equipment purchases, and hold a public hearing on vacating Park Point right of way. The council will also consider a wheel loader purchase, fund transfers, and the 2020 audit report.

• Public hearing on right of way vacation of Park Point (Resolution 3-22-21-10)
• 2021 Street Project bid results and bond sale authorization (Resolutions 3-22-21-13, 3-22-21-14)
• Coldwater Crossing 8th Addition PUD and final plat approval (Resolutions 3-22-21-11, 3-22-21-12)
• Wheel loader purchase discussion, estimated $185,000-$200,000
• Fire station purchases: epoxy flooring, generator, desks/tables/chairs, training containers

The Mayer City Council approved the final plat and Planned Unit Development (PUD) for Coldwater Crossing 8th Addition, including the vacation of the Park Point right-of-way, allowing for 32 residential lots. The council also approved the sale of $930,000 in bonds for the 2021 street project, the purchase of a wheel loader, and several fire station improvements. A motion to increase furniture funds for the fire station failed.

• Approved Resolution 3-22-21-10 Right of Way Vacation of Park Point (4-0)
• Approved Resolution 3-22-21-11 Final PUD for Coldwater Crossing 8th Addition (4-0)
• Approved Resolution 3-22-21-12 Final Plat and Development Agreement for Coldwater Crossing 8th Addition (4-0)
• Approved Resolution 3-22-21-13 authorizing sale of $930,000 General Obligation Bonds, Series 2021B (4-0)
• Approved Resolution 3-22-21-14 authorizing Credit Enhancement Program Agreement (4-0)
• Approved purchase of a wheel loader (4-0)
• Approved increase of epoxy flooring for fire station by $15,312.50 to $56,477.00 (3-1)
• Approved generator change order for fire station, removing fence line item (4-0)

Park Recreation Commission

The Mayer Parks and Recreation Commission is meeting to discuss replacing or updating park signs, review preliminary plans and a bond estimate for a splash pad and shelter at Old School House Park, and decide whether to host a 5K run at the Mayer Rising Community Festival. The commission will also receive staff updates on the ice rink closure and spring projects.

• Park signs: decide between partial panel replacement or full sign replacement
• Splash pad and shelter at Old School House Park: $650,000 bond-financed portion, ~$50,000-$54,000/year for 15 years
• 5K run proposal for Mayer Rising Community Festival on July 10, 2021, starting at Old School House Park
• Ice rink closed for season as of week of March 1, 2021
• Spring projects: Discovery Park Basketball Court and Phase I Skate Park Equipment at Meadow Park

City Council

The Mayer City Council is holding a workshop to hear a public works presentation on the need to purchase a wheel loader. The equipment, priced at $185,000 to $200,000, is intended to improve snow removal, compost site maintenance, and loading tasks. The council is discussing funding options, including a $75,000 budgeted amount and use of the 435 fund.

• Wheel loader purchase estimated at $185,000 to $200,000
• $75,000 currently budgeted for the purchase this year
• Remaining cost to be taken from the 435 fund
• Loader to be used for snow removal, compost site work, and loading materials
• Equipment has been in the capital improvement plan for seven years

The Mayer City Council held a workshop to discuss purchasing a 2021 wheel loader, estimated at $185,000–$200,000 via state bid, with $75,000 already budgeted. No formal decision was made; instead, staff were directed to provide financial information on payment options and snow removal costs for a future meeting.

• Directed staff to provide financial options for wheel loader purchase
• Directed staff to provide snow removal costs paid to Widmer Construction

City Council

The Mayer City Council is holding a workshop after its regular meeting to discuss two items: a proposed purchase of a wheel loader for public works, priced at $185,000 to $200,000, and a plan by the Fire Department to obtain three free shipping containers from the Minnesota DNR for firefighter training. No formal action is scheduled; the council will hear presentations and information.

• Wheel loader purchase estimated at $185,000-$200,000, with $75,000 budgeted this year
• Loader intended for snow removal, compost site maintenance, and loading/hauling tasks
• Fire Department seeks three free dry freight containers from MN DNR for training
• Containers would be placed on new fire station site, fenced in per city planner
• Training containers would simulate fire situations for firefighters

Park Recreation Commission

The Mayer Parks and Recreation Commission is meeting to discuss 2021 goals and a five-year long-term plan, including which park projects to prioritize and whether they are financially feasible. The commission will also hear staff updates on a commission vacancy, the ice rink, park sign panel replacement, and spring projects.

• Discussion of 2021 goals and 5-year long-term plan for park projects
• Review of 2020 projects to finish in 2021, including Discovery Park basketball court ($45,000, unpaid) and Meadow Park skate park Phase I (paid)
• 2021 street project includes full reconstruction of 3rd Street and potential parking along the park side
• Park capital fund reduced to $50,000 for 2021; current fund balance about $382,900
• Staff updates on park commission vacancy, ice rink, park sign panel replacement, and spring projects

City Council

The Mayer City Council is holding a workshop to further review a proposed Pond Maintenance Policy and Procedures document. The policy outlines a five-year rotating maintenance schedule for the city's stormwater ponds, based on a 2020 assessment by the city engineer. The council previously requested additions regarding inspection timing and resident education materials.

• Review of draft Pond Policy and Procedures document
• Discussion of 5-year rotating maintenance schedule for 5 city districts
• Maintenance cost estimate of $3,000-$5,000 per pipe apron
• Policy includes homeowner responsibilities for pond care
• First year to focus on immediate maintenance needs identified in 2020 assessment

The City Council reviewed a draft Pond Maintenance Plan and Policy for the city's stormwater and ponding system, based on an assessment by engineering firm Bolton and Menk. The plan proposes a five-year rotating maintenance schedule for five districts, with 2021 focused on areas needing immediate attention. The Council agreed the draft looks good and scheduled it for further review and public comment at the March 8, 2021 workshop.

• Agreed to schedule Pond Maintenance Plan and Policy for further review at March 8, 2021 workshop
• Agreed to consider sending information about the plan to all residents
• Council agreed the current draft of the Pond Maintenance Plan and Policy looked good

City Council

The Mayer City Council workshop will discuss two items: whether to partner with Carver County on a smart irrigation controller discount program for residents, and whether to purchase a backup generator for the new fire station. No final decisions are expected; the council is providing direction to staff.

• Smart Watering Program partnership with Carver County Water Management and Rachio, with a $5,000 setup fee and estimated city cost share of $200-$500
• Controller discounts: 8-zone at $169.99 (market $229) and 16-zone at $189.99 (market $279), with cities able to add further discounts
• Fire station generator discussion: quotes received for 100 KW and 150 KW generators, not currently in project budget
• Residents would need water utility account numbers to verify eligibility for the smart controller program

The Council agreed to move forward with a partnership with Carver County Water Management for the Smart Watering Program, with Mayor Dodge suggesting a $1,500 city contribution. The Council discussed the fire station generator but took no formal action, instead requesting staff to gather more quotes and budget information for future discussion.

• Agreed to pursue partnership with Carver County Smart Watering Program (no formal vote)
• Mayor suggested $1,500 city funding for Smart Watering Program (setup fee + resident discounts)
• Deferred decision on fire station generator pending more quotes and budget review

Park Recreation Commission

The Park and Recreation Commission will discuss replacing outdated park sign panels with vandalism-proof versions for $1,000 each. The meeting will also cover staff updates regarding commission vacancies, the Old School House ice rink, and recent community events.

• Proposal to replace five park sign panels at a cost of $1,000 per panel
• Discussion of two current vacancies on the Park Commission
• Update on the skating surface at the Old School House ice rink
• Review of the December 5, 2020 Tree Lighting Event and coloring contest results

City Council

The Mayer City Council is holding its first regular meeting of 2021 virtually due to the pandemic. The agenda includes annual appointments, a discussion on reopening City Hall, and a request from the Fire Relief Association for in-floor heating at the new fire station. The council will also consider consent agenda items including final pay request for the water treatment plant.

• 2021 Annual Appointments – Resolution 1.11.21.1
• COVID-19 – Reopening City Hall discussion
• Fire Station in-floor heating request from Mayer Fire Relief Association
• Pay Request #2 – Final – WTP (water treatment plant)
• Smart Watering Program – Carver County Water Management