Mayer public meetings in 2023

Park Board

The meeting was largely procedural: the board approved the agenda, consent agenda, and November minutes. They also discussed the successful Christmas Tree Lighting event and approved winners of the annual coloring contest. No substantive policy or budget decisions were made.

• Approved agenda (unanimous)
• Approved consent agenda including November 14, 2023 minutes (unanimous)
• Approved coloring contest winners in three age groups (unanimous)

Park Recreation Commission

The Mayer Parks and Recreation Commission will discuss the Christmas Tree Lighting event and consider approving coloring contest winners. The agenda also includes approval of the November 14th minutes and commissioner reports. The meeting is a regular business session with no major policy or budget items.

• Discussion on Christmas Tree Lighting Event
• Consider Approval of Coloring Contest Winners
• Approval of November 14th, 2023 minutes

City Council

The Mayer City Council will hold a Truth in Taxation hearing and consider adopting the 2024 final levy and budget. They will also decide on contracts for policing services with Carver County Sheriff, towing with R&V Service & Towing, and a trails and sidewalk plan from Bolton and Menk. Other items include a fee schedule ordinance, an Earned Sick and Safe Time policy, and a wage adjustment for the compost site attendant.

• Truth in Taxation public hearing and resolution approving 2024 final levy and budget
• Contract for policing services with Carver County Sheriff for 2024
• Towing contract with R&V Service & Towing
• Proposal from Bolton and Menk for Trails and Sidewalk Implementation Plan
• Ordinance amending the fee schedule

The City Council unanimously adopted the 2024 final levy and budget via Resolution 2023-37. They also approved a $11,089 trail and sidewalk implementation plan with Bolton and Menk, a towing contract with R&V Service & Towing, a 2024 policing contract with the Carver County Sheriff’s Office, and introduced an ordinance amending the city fee schedule. Other actions included approving an earned sick and safe time policy, a wage adjustment for the compost site attendant to $17.00 per hour, and amendments to the city administrator’s contract.

• Adopted 2024 final levy and budget via Resolution 2023-37 (unanimous)
• Approved $11,089 proposal from Bolton and Menk for trails and sidewalk implementation plan (unanimous)
• Approved towing contract with R&V Service & Towing (unanimous)
• Approved 2024 policing contract with Carver County Sheriff’s Office (unanimous)
• Introduced Ordinance 242 amending city fee schedule (unanimous)
• Approved Earned Sick and Safe Time policy (unanimous)
• Approved wage adjustment for compost site attendant to $17.00/hour (unanimous)
• Approved amendments to city administrator’s contract (unanimous)

City Council

The Mayer City Council will hold a workshop after its regular meeting to take a final look at the 2024 budget and levy, and to review a draft Earned Sick and Safe Time (ESST) policy. The policy is being created to comply with a new Minnesota law, and it would apply to part-time employees and paid on-call firefighters, while full-time employees already covered by PTO would be exempt. The council is discussing these items, not voting on them at this workshop.

• 2024 budget and levy final review
• Draft Earned Sick and Safe Time policy review
• ESST accrual: 1 hour per 30 hours worked, max 48 hours/year
• ESST applies to part-time employees and paid on-call firefighters
• Full-time employees with PTO are exempt from ESST

The council discussed final 2024 budget and levy figures for adoption at the December 11th meeting. City Administrator Johnson reported a $38,165 revenue surplus from an extra $95,000 in LGA funds and reduced police contract costs. Council directed $25,000 to the Park Improvement Fund for splash pad equipment and the remaining $13,165 to the Streets Fund. The council also reviewed a draft Earned Sick and Safe Time policy for paid on-call firefighters and the compost site attendant, with no changes needed for existing full-time employee paid time off.

• Directed $25,000 surplus to Park Improvement Fund for splash pad equipment
• Directed $13,165 surplus to Streets Fund
• Reviewed draft Earned Sick and Safe Time policy for firefighters and compost attendant; no vote taken

Park Board

The board approved the agenda and consent agenda, which included the October 4th minutes. They discussed and approved plans for the Christmas Tree Lighting event (4:30-5:30pm, tree lighting at 5:15pm) and the Coloring Contest, using last year's format for age brackets and awards. The board also received an update on the pavilion and splash pad progress.

• Approved agenda (unanimous)
• Approved consent agenda including October 4th minutes (unanimous)
• Approved Christmas Tree Lighting event details (unanimous)
• Approved Coloring Contest using Santa sleigh and gingerbread house designs (unanimous)

Park Recreation Commission

The Parks and Recreation Commission will discuss the Christmas Tree Lighting event and consider approving coloring contest designs. The agenda also includes approval of the October 4th, 2023 minutes and commissioner reports.

• Discussion on Christmas Tree Lighting Event
• Consider Approval of Coloring Contest Designs
• Consider Approval of October 4th, 2023 Minutes

Planning Commission

The Mayer Planning Commission is holding a special meeting concurrent with and subordinate to the regular City Council meeting on November 13, 2023. The agenda states there will be no business conducted by the Planning Commission.

• No business will be conducted by the Planning Commission

City Council

The Mayer City Council will hold a public hearing on proposed assessments, consider adopting a resolution to participate in the Local Housing Incentives Account Program, and discuss the Arcola Farms development concept. The agenda also includes routine approvals, a retirement resolution, and a closed session for the city administrator's performance evaluation.

• Public hearing on proposed assessments
• Resolution to participate in Local Housing Incentives Account Program
• Discussion on Arcola Farms development concept
• Pay Application #5 for Pavilion Project
• Mutual release of ground lease for old fire hall sale

The council approved a salary increase for City Administrator Johnson from $97,000 to $101,000 annually, effective retroactively to October 4, 2023. They also adopted resolutions congratulating a retiring firefighter, certifying $15,021.92 in delinquent utility bills for collection with 2024 property taxes, and participating in a Metropolitan Council housing incentives program. Discussions included an update on Ridgeview Ambulance response times, a concept presentation for the Arcola Farms development, and a structural report on the Old Creamery building.

• Approved salary increase for City Administrator from $97,000 to $101,000 (5-0)
• Adopted Resolution 2023-33 congratulating Pat Esser on retirement (5-0)
• Adopted Resolution 2023-34 certifying $15,021.92 in delinquent utility bills (5-0)
• Adopted Resolution 2023-35 participating in Local Housing Incentives Account Program (5-0)
• Approved consent agenda including minutes, claims, and pay application #5 for Pavilion Project (5-0)

City Council

This is a workshop agenda for the Mayer City Council, held after the regular meeting. The council will discuss the 2024 budget for utilities and receive an update on the wetland restoration project. No formal decisions are listed; items are for discussion only.

• 2024 Budget – Utilities discussion
• Wetland Restoration Project update

The City Council held a workshop to discuss minor adjustments to the 2024 Water, Wastewater, and Storm Sewer fund budgets, with no major changes anticipated. An update on the Wetland Restoration Project noted that the city has received 1.41 acre credits and applied for an additional 3.1092 credits, with a potential total of 4.5192 credits out of 8.8833. The council was informed that the competitive rate for selling credits is $2.40 per square foot, compared to a previously set floor of $2.50. No formal votes or decisions were taken during the workshop.

• No formal decisions or votes were recorded; the meeting was a workshop for discussion only.

City Council

The Mayer City Council is holding a workshop after its regular meeting to discuss the 2024 utility budget and a preliminary utility rate study. No formal decisions are listed; the items are for discussion only.

• 2024 Budget – Utilities discussion
• Preliminary Utility Rate Study discussion

The council discussed the 2024 utility budget, including a new line item for penalties and interest, removal of tower antenna rent due to cancelled leases, and lowered water connection fees. A preliminary utility rate study was presented, noting potential water rate reductions after 2026 and a $125,000 annual placeholder for a new wastewater treatment facility. No formal votes or decisions were taken; the meeting was a workshop for discussion only.

• No formal decisions, votes, or approvals were recorded; the meeting was a workshop discussion only.

Park Board

The Parks and Recreation Commission approved the meeting agenda with an added item for the Christmas Tree Lighting event. The Board discussed scheduling for Open Gym and reviewed the Music in the Park event, noting low attendance due to heat. The Christmas Tree Lighting is set for December 3rd, 2023, with planned activities including crafts, carolers, and fire pits.

• Approved agenda with added Christmas Tree Lighting event (unanimous)
• Approved consent agenda including September 12th, 2023 minutes (unanimous)
• Discussed Open Gym schedule for summer and school year (no vote)
• Discussed Music in the Park event; planning to begin in March 2024 (no vote)
• Discussed Christmas Tree Lighting event details for December 3rd, 2023 (no vote)
• Received update on pavilion and splash pad progress (no vote)
• Adjourned meeting (unanimous)

Park Recreation Commission

The Mayer Parks and Recreation Commission will discuss a proposal for open gym hours at the Community Center to present to the City Council, and recap the Music in the Park event. The agenda also includes approval of the September 12th minutes and commissioner reports.

• Discussion on Open Gym Hours Proposal to City Council
• Recap of Music in the Park Event
• Approval of September 12th, 2023 Minutes
• Commissioner Individual Reports and Items

City Council

The Mayer City Council will consider adopting the 2024 preliminary levy and budget, ordinances regulating cannabis use in public places and parks, and receive an update on the old creamery property. They will also approve consent agenda items including pay applications for construction projects and a block party permit.

• Adopt Resolution 2023-31 for 2024 preliminary levy totaling $1,351,441
• Adopt Ordinance 240 regulating cannabis use in public places
• Adopt Ordinance 241 regulating smoking and cannabis use in public parks
• Approve pay application #2 for Mill and Overlay Project
• Approve pay application #4 for Public Works Building Project

Park Recreation Commission

The Mayer Parks and Recreation Commission will discuss pickleball and open gym options with Watertown-Mayer Community Education. The agenda includes approval of August minutes and commissioner reports. Prior discussion covered pickleball court setup and unattended open gym hours with security camera and door code access. No final decisions are listed on this agenda; items are for discussion only.

• Discussion on pickleball and open gym with Watertown-Mayer Community Education
• Consider approval of August 8th, 2023 minutes
• Commissioner individual reports and items
• Prior discussion: pickleball courts at Community Center (max 2 courts), Mayer Lutheran setting up 6 courts with option for 6 more
• Prior discussion: open gym weekdays 10:30am-8:00pm, $20 drop-in / $150 10 sessions via Community Ed

City Council

This is a workshop session following the regular council meeting, focused on discussion rather than formal decisions. The council will receive updates on the 2024 budget and the wetlands project. No votes or final actions are scheduled.

• 2024 Budget Update
• Wetlands Project Update

The council discussed the 2024 budget, with City Administrator Johnson noting no major changes but adjusting for the possibility that Watertown may not join the police regionalization plan. Johnson increased legal fees from $7,000 to $10,000 and police services to $152,000, and added $350 for a new PERA-eligible Compost Attendant. The council reached consensus to include an additional $25,000 for the Asphalt Sidewalk Replacement CIP in the preliminary levy. The Wetlands Project Update was tabled.

• Consensus to include an additional $25,000 in the preliminary levy for Asphalt Sidewalk Replacement CIP.
• Budget adjustments made for potential non-participation in police regionalization: legal fees increased from $7,000 to $10,000, police services set at $152,000.
• Budget adjusted to include $350 for Compost Attendant PERA eligibility.
• Wetlands Project Update was tabled.

Planning Commission

The Mayer Planning Commission will hold a public hearing on a variance request from Colton & Alyssa Hentges for property at 5655 Highway 25. The request seeks to exceed the maximum height for a detached accessory structure (17 ft) by 11 ft, and to exceed the maximum sign size (12 sq ft) by 20 sq ft. The commission will also approve the agenda and minutes from the previous meeting.

• Public hearing: variance to allow 28-ft-tall detached accessory building (4,800 sq ft) at 5655 Highway 25
• Variance to allow 32-sq-ft sign (exceeds 12-sq-ft limit) for applicant's business
• Property is in Watertown Township Orderly Annexation Area, zoned A Agriculture
• MnDOT driveway permit required; comments expected after meeting
• Conditions include engineering review, erosion control, and CCWMO permit if required

The Planning Commission voted 5-0 to recommend approval of two variance requests for property at 5655 Highway 25: one to allow a sign larger than the 12-square-foot limit (up to 32 square feet) and another to allow a detached accessory building height of 28 feet instead of the 17-foot maximum. Both recommendations include conditions such as expiration in one year, engineering review, MnDOT review and permit, and a building permit. The commission also approved the agenda and previous meeting minutes, and discussed condemnation proceedings for the Old Creamery property.

• Recommended approval of sign variance (32 sq ft instead of 12 sq ft) at 5655 Highway 25 (5-0)
• Recommended approval of building height variance (28 ft instead of 17 ft) at 5655 Highway 25 (5-0)
• Approved agenda (5-0)
• Approved August 6, 2023 minutes (5-0)

City Council

The Mayer City Council will hold a workshop after its regular meeting to discuss the 2024 budget and consider ordinances restricting cannabis and smoking in public places. The agenda includes two proposed ordinances: one to prohibit smoking cannabis or hemp in public places (Ordinance 239) and another to ban smoking in city parks and adjacent parking lots (Ordinance 240). These are discussion items, not final decisions.

• 2024 Budget Update discussion
• Ordinance 239: Prohibits smoking cannabis or hemp in public places (petty misdemeanor)
• Ordinance 240: Prohibits smoking in all city parks, adjacent parking lots, and vehicles in those areas
• Definitions include cannabis, hemp, electronic delivery devices, and public places

The City Council held a workshop discussion on prohibiting cannabis and smoking in public parks, with members expressing support for banning smoking in park areas to protect children. No formal vote was taken; the discussion was preliminary and will inform a future ordinance.

• Discussed banning smoking (cigarettes, e-cigarettes, cannabis) in parks, including playgrounds and green spaces
• Agreed to align cannabis rules with existing alcohol restrictions in parks
• No formal vote or final decision was made; topic tabled for future action

City Council

The Mayer City Council is holding a workshop after its regular meeting to discuss the 2024 budget, including a first look at the Capital Improvement Plan (CIP), and to discuss a cannabis use ordinance. These are discussion items only, with no final decisions expected at this workshop.

• 2024 Budget Update – CIP First Look
• Cannabis Use Ordinance Discussion

The council discussed the 2024 budget, focusing on the Capital Improvement Plan. City Administrator Johnson proposed shifting $100,000 from a completed Public Works building project to parks and trails, which the council agreed to consider. The council also discussed aligning cannabis use with alcohol use in city ordinances but made no final decisions.

• Discussed shifting $100,000 from Public Works to parks and trails (no vote taken)
• Discussed aligning cannabis use with alcohol use in ordinances (no vote taken)

Park Board

The Park Board discussed adding pickleball courts at the Community Center, noting that Mayer Lutheran will install six courts. They also considered an unattended open gym schedule on weekdays, with security cameras and a keycode system. No formal votes were taken on these items; the only actions were approving the agenda and consent agenda (including June 27 minutes) and adjourning.

• Approved June 27, 2023 meeting minutes (consent agenda, unanimous)
• Discussed pickleball court layout; Mayer Lutheran to install six courts with option for six more
• Discussed open gym concept: unattended, weekdays 10:30am-8pm, with weekend pop-ups
• Noted Music in the Park scheduled with Cookie Store, Bounce Houses, Glitter Ponies

Park Recreation Commission

The Mayer Parks and Recreation Commission will discuss pickleball and open gym options, as well as upcoming park board events. The agenda includes approval of the June 27th minutes and commissioner reports. The meeting is a regular business session with no public hearings or major contracts on the agenda.

• Discussion on pickleball and open gym
• Discussion on Park Board Events
• Approval of June 27th, 2023 minutes
• Commissioner individual reports and items

City Council

This is a workshop agenda for the Mayer City Council, held after the regular council meeting. The only substantive item is a discussion of the 2024 budget update. No decisions are listed; it is a discussion-only session.

• 2024 Budget Update discussion

The City Council held a workshop to discuss the 2024 budget, focusing on changes from the previous discussion. City Administrator Johnson highlighted a $4,000 increase in the Tower Antenna fund, consolidation of line-item codes, and the regionalization of Sheriff services, which is projected to bring revenues over expenditures by about $40,000. No formal decisions were made; the meeting was purely informational.

City Council

The Mayer City Council is holding a workshop after its regular meeting to discuss the first look at the 2024 budget. This is a discussion item, not a final decision, and no other substantive topics are on the agenda.

• 2024 Budget First Look discussion

The City Council held a workshop to discuss the preliminary 2024 budget, focusing on July through September figures for the General Fund and Capital Improvement Plan. City Administrator Johnson outlined a timeline for budget discussions leading to certification by September 25, 2023, and a Truth in Taxation Hearing on December 11, 2023. No formal decisions were made; the session was procedural only.

City Council

The Mayer City Council is meeting to consider routine approvals including minutes, claims, and staff reports, plus a minor subdivision resolution, a geotechnical proposal for the wastewater treatment facility project, and a pay application for the seal coat project. The council will also close the meeting for a preliminary discussion of allegations against an individual. The agenda includes several consent items and a closed session.

• Resolution approving minor subdivision of property at 13385 State Highway 7
• Pay application for 2023 Seal Coat Project in amount of $85,006.00
• Geotechnical proposal for wastewater treatment facility improvements (Braun quote $8,240.00)
• Closed session per Minn. Stat. 13D.05 for preliminary consideration of allegations
• Approval of claims for payment

Planning Commission

The Mayer Planning Commission will hold a regular meeting on July 6, 2023, to elect officers, approve minutes, and review a minor subdivision application for property at 13385 State Highway 7 in the orderly annexation area within Watertown Township. The meeting also includes commissioner reports and scheduling the next meeting.

• Minor subdivision application for property at 13385 State Highway 7 (Parcels A, B, C) to create Parcels D and E
• Election of Planning Commission Chairperson and Vice-Chairperson for 2023
• Approval of minutes from December 6, 2022 meeting
• Next meeting scheduled for Tuesday, August 1, 2023

The Planning Commission approved a minor subdivision at 13385 State Highway 7 in the orderly annexation area within Watertown Township. The vote was 4-0. The commission also elected Les Hahn as Chairperson and Michael Sommerfeld as Vice-Chairperson for 2023.

• Approved agenda (4-0)
• Approved December 6, 2022 minutes (4-0)
• Approved minor subdivision at 13385 State Highway 7 (4-0)
• Elected Tom Stifter as Chairperson and Michael Sommerfeld as Vice-Chairperson for 2023 (4-0)

Park Recreation Commission

The Mayer Parks and Recreation Commission will hold a regular meeting to approve the agenda and the May 9th, 2023 minutes, and to discuss upcoming park board events. The meeting is largely procedural, with the main substantive item being a discussion on events.

• Discussion on Park Board Events
• Consider approval of May 9th, 2023 minutes

Park Board

The Commission learned the City received a $302,446 DNR Outdoor Recreation Grant for the splash pad project, which was initially presented as a joke. The Board discussed the upcoming Music in the Park event and approved a $585.00 proposal for bounce houses from Midwest Party Supply. A discussion on adding pickleball courts in Mayer was held, with plans to contact the school district's Community Education program for more information. The meeting was adjourned by a unanimous vote.

• Approved agenda with added items (unanimous)
• Approved consent agenda including May 9th minutes (unanimous)
• Consensus to proceed with Midwest Party Supply inflatables for Music in the Park ($585.00)
• Discussed but postponed open gym topic pending pickleball information
• Adjourned meeting (unanimous)

City Council

The Mayer City Council will consider approving change orders for the Public Works Building Addition project, a preliminary plat extension for Coldwater Crossing, and a gambling permit for Pheasants Forever. They will also receive an update from Commander Mike Wollin and discuss other routine business.

• Approval of Change Orders #2-#7 for Public Works Building Addition, net cost $15,705
• Approval of preliminary plat extension for Coldwater Crossing 8th Addition Outlots A and B to September 10, 2025
• Approval of gambling permit to Pheasants Forever for a raffle event
• Approval of Pay Applications #1 and #2 for Public Works Building Project
• Discussion and update from Commander Mike Wollin

The Mayer City Council approved multiple change orders for the Public Works Building Addition project, including soil correction work, snow retention guards, and a net-zero swap for landscaping and interior paneling. The council also approved an additional $750 for an internal administrative investigation. All votes were unanimous among the three members present.

• Approved Change Orders #2, #4, #5, and #7 for the Public Works Building project (unanimous)
• Approved Change Orders #3 and #6 as a net-zero swap for landscaping and interior paneling (unanimous)
• Approved additional funds not to exceed $750 for the internal administrative investigation (unanimous)
• Approved consent agenda including June 12th minutes, claims payments, gambling permit for Pheasants Forever, pay applications for Public Works Building, and preliminary plat extension for Coldwater Crossing 8th Addition (unanimous)

City Council

The Mayer City Council approved a policy allowing city employees to respond to fire calls while on shift, a resolution adding Juneteenth as a recognized holiday, and a $14,460 quote for street patching. All votes were unanimous.

• Approved City Employee Firefighter Response Policy (unanimous)
• Approved Juneteenth as a recognized holiday via MOU with Local 49 Union (unanimous)
• Approved no changes to rural service district for 2024 (unanimous)
• Approved $14,460 quote from Wm. Mueller for street patching on 7th Street (unanimous)
• Approved proclamation declaring June 23, 2023 as International Widows Day (unanimous)
• Approved consent agenda including May 22 minutes, gambling permit, claims, and street closure for Car & Cycle Show (unanimous)

City Council

The Mayer City Council is meeting to consider a proclamation honoring Doug Ernst and Sandy Heldt for 50 years of firearm safety training, discuss a veterans memorial sidewalk project, and vote on closing inactive bank accounts. The agenda also includes routine approvals of minutes and claims.

• Proclamation for Doug Ernst and Sandy Heldt for 50 years of community firearm safety training
• Discussion on Veterans Memorial Sidewalk Project by Stan Heldt
• Resolution authorizing closure of certain bank accounts
• Approval of May 8, 2023 City Council minutes
• Approval of claims for payment

The council approved a proclamation recognizing Doug Ernst and Sandy Heldt for 50 years of community firearm safety training. It also adopted Resolution 2023-22 to close three inactive bank accounts and move the funds to the primary account. A discussion was held on a proposed Veterans Memorial sidewalk project, but no decision was made.

• Approved the agenda as presented.
• Approved the consent agenda, including the May 8, 2023 council minutes and claims for payment (checks 25168-25198, e-checks 6756-6770).
• Approved a proclamation for Doug Ernst and Sandy Heldt for 50 years of community firearm safety training.
• Adopted Resolution 2023-22 authorizing closure of certain financial accounts at Security Bank and Trust.

Park Recreation Commission

The Parks and Recreation Commission will meet to approve the agenda and minutes, discuss park board events, and hear commissioner reports. The meeting is preceded by the twice-annual Dakota Ridge Trail Trash Cleanup Event. The agenda is mostly routine, with the main substantive item being discussion of upcoming events.

• Dakota Ridge Trail Trash Cleanup Event at bridge west of Wastewater Treatment Facility at 5:30pm
• Discussion on Park Board Events
• Approval of April 11th, 2023 minutes

Park Board

The Park Board approved the agenda and consent agenda (including prior minutes) but took no substantive votes on projects or policies. Discussion focused on planning three 2023 events: the Mayer Rising Community Festival (July 8), Music in the Park (September 30), and the Christmas Tree Lighting (December 3). No contracts, expenditures, or ordinances were decided.

• Approved agenda (unanimous)
• Approved consent agenda including April 11 minutes (unanimous)
• Discussed but did not vote on 2023 event plans

City Council

The Mayer City Council will consider adopting a resolution to apply for up to $100,000 in Carver County CDA grant funding for the Old Fire Hall redevelopment project, with the city acting as fiscal agent. The council will also vote on modifying conduit bond terms for Presbyterian Homes, using street improvement funds, and hiring a firm for an internal administrative investigation. Consent agenda items include approving April 24th minutes, claims, and staff reports.

• Resolution 2023-20: Application to Carver County CDA Community Growth Partnership Initiative for up to $100,000 for Old Fire Hall project
• Resolution modifying terms and conditions of conduit bond for Presbyterian Homes
• Action on utilization of street improvement funds
• Approval of proposals for internal administrative investigation
• Consent agenda: April 24th minutes, claims, staff reports

Park Recreation Commission

The Mayer Parks and Recreation Commission is meeting to approve the agenda and minutes from January, then discuss a pavilion update and park board events. The meeting also includes individual commissioner reports and adjournment.

• Approval of January 17th, 2023 minutes
• Pavilion update discussion
• Discussion on park board events
• Commissioner individual reports

Park Board

The Park Board approved the agenda and consent agenda, including the January 17th, 2023 minutes. City Administrator Nicholas Johnson reported that the insurance company authorized removal of the damaged pavilion roof, with remediation to follow. The board discussed scheduling a spring trail cleanup on May 9th, 2023, and plans for Music in the Park and a separate Christmas Tree Lighting event.

• Approved agenda with added Trail Cleanup item (unanimous)
• Approved consent agenda including January 17th, 2023 minutes (unanimous)
• Consensus to schedule spring Dakota Ridge Trail Cleanup for May 9th, 2023 at 5:30pm
• Consensus to keep Christmas Tree Lighting separate from Fire Department Santa event

City Council

The Mayer City Council will consider issuing $775,000 in general obligation bonds for street reconstruction projects, along with hiring two new staff members, a wage adjustment, and several policy updates. The agenda also includes introducing ordinances on fee schedule changes and golf cart regulations, and approving summer hours and advertising a vacancy on the EDA Board.

• Resolution 2023-16: $775,000 General Obligation Street Reconstruction Plan Bonds, Series 2023A
• Hiring Scott Theisen for Public Works Worker II position
• Hiring Tracy Schafer for Accounting Clerk position
• Wage adjustment for Brian Luebke
• Introduction of Ordinance 238 (fee schedule) and Ordinance 239 (golf carts)

The council unanimously approved the sale of $720,000 in general-obligation street reconstruction bonds at a 3.2554% interest rate, hired Scott Theisen as a Public Works Worker II at $24.89/hour and Tracy Schafer as an Accounting Clerk at $30.00/hour, and introduced two ordinances (fee schedule update and golf-cart regulations). All votes were 5-0.

• Approved $720,000 General Obligation Street Reconstruction Plan Bonds, Series 2023A (5-0)
• Hired Scott Theisen as Public Works Worker II at $24.89/hour (5-0)
• Hired Tracy Schafer as Accounting Clerk at $30.00/hour (5-0)
• Approved wage adjustment for Brian Luebke from $23.08 to $24.81/hour (5-0)
• Approved Computer Use Policy (5-0)
• Approved Safe Electronic Transfers and Payments Policy (5-0)
• Approved Fire Department Policy Update (5-0)
• Introduced Ordinance 238 amending the fee schedule (5-0)

City Council

The Mayer City Council is holding a workshop to discuss two items: amending the Fire Department policy to allow tiered PERA SVF credit accrual and creating a seasonal firefighter category, and discussing a golf cart ordinance. The agenda includes the full Fire Department policy manual for reference. No formal votes are scheduled; these are discussion items only.

• Discussion on amending Fire Department policy for tiered PERA SVF credit accrual and seasonal firefighter category
• Discussion on golf cart ordinance
• Fire Department policy manual includes membership categories, training requirements, and PERA credit accrual rates

The council discussed but did not vote on amendments to the fire department policy and the golf cart ordinance. No formal decisions were made; the items were discussed and will be brought back for future approval.

• Discussed amended fire department policy to add seasonal category and prorated PERA credit; agreed to implement with future edits possible, but no vote taken
• Discussed golf cart ordinance amendments; agreed to allow golf carts only on city streets, not trails or highways, with a $20 annual permit and sunrise-to-sunset operation; no formal vote taken

City Council

The City Council heard updates on cybersecurity improvements and a $430,177.50 fraud loss. The council discussed funding sources to cover the loss, deciding to pull more from the Water Fund and accept the city administrator's recommendations for other funds. A discussion on applying for a DNR grant for a splash pad and trail reconstruction at Old Schoolhouse Park was tabled to the next meeting.

• Discussed cybersecurity assessment and improvements with IT consultant and League of Minnesota Cities liaison
• Discussed funding the $430,177.50 fraud loss, decided to pull more from the Water Fund and accept administrator's recommendations for other funds
• Tabled decision on DNR grant application for Old Schoolhouse Park splash pad and trail reconstruction to next workshop meeting

City Council

The Mayer City Council workshop will discuss amending the fire department policy to allow tiered PERA SVF retirement credit accrual and a new college student category, discuss a proposed golf cart ordinance, and receive a presentation on splash pad design for City Park. These are discussion items, not final decisions.

• Discussion on amending Fire Department Policy for tiered PERA SVF credit accrual and college student category
• Discussion on golf cart ordinance (Ordinance 239) to permit golf carts on public roads with permits, fees, and equipment requirements
• Presentation on splash pad design for City Park by Vortex

City Council

The council discussed a two-phase wastewater treatment system upgrade to address biosolids storage capacity, supporting 70% growth through 2043, and reviewed an LED lighting conversion for City Hall with a 5.7-year payback and potential $4,000 rebate. No formal votes were taken.

• Discussed Phase I biosolids storage expansion to support growth through 2043
• Discussed LED lighting conversion for City Hall with 5.7-year ROI and $4,000 rebate

Park Recreation Commission

The Mayer Parks and Recreation Commission is meeting to approve the December minutes, appoint a chair and vice-chair, set 2023 goals and long-term plans, and discuss rink boards for the skating rink. The agenda is mostly routine business and planning, with no major financial decisions or public hearings listed.

• Appointment of Chair and Vice-Chair
• 2023 Goals and Long-Term Planning
• Discussion on Rink Boards for Skating Rink

Park Board

The Mayer Parks and Recreation Commission appointed Mike Wegner as Chair and Melissa Gomes as Vice-Chair. The board also reached consensus not to implement a rental fee for the pavilion. Staff provided updates on the pavilion project, DNR grant application, and splash pad design. No formal votes were taken on these updates.

• Appointed Mike Wegner as Chair and Melissa Gomes as Vice-Chair (unanimous)
• Consensus not to implement a rental fee for the pavilion
• Approved agenda with two additional items (unanimous)
• Approved consent agenda including December 13, 2022 minutes (unanimous)
• Adjourned meeting (unanimous)

City Council

The Mayer City Council will consider several items related to the Zion Lutheran School addition project, including a comprehensive plan amendment, a zoning map amendment, a variance denial, and a site plan approval. They will also consider awarding a bid for the Public Works Building addition, approving the 2023 street maintenance plan, and introducing a fee schedule ordinance. The meeting includes routine consent agenda items and appointments to the fire department.

• Resolution amending Comprehensive Plan to change parcel designations from Medium Density Residential to Public/Quasi Public for Zion Lutheran School Addition
• Ordinance 236 rezoning property from R-1 Low Density Residential to P/I Public/Institutional for Zion Lutheran School Addition
• Resolution denying variance to reduce off-street parking from 70 to 4 stalls for Zion Lutheran School Addition
• Resolution approving site plan for Zion Lutheran School addition
• Resolution awarding bid for Public Works Building addition

The council approved a parking variance for Zion Lutheran School, allowing the school to proceed with its addition without adding off-street parking. The council also approved the site plan for the addition, including a 6-foot privacy fence and a sidewalk escrow. A bid for the Public Works building addition was awarded to Vos Construction for $681,650 after a bid error was resolved.

• Approved parking variance for Zion Lutheran School, eliminating need for 3 off-street parking stalls (5-0)
• Approved site plan for Zion Lutheran School addition with 19 conditions, including fence and sidewalk escrow (5-0)
• Awarded Public Works building addition bid to Vos Construction for $681,650, removing alternate #5 due to bid error (3-2)
• Approved 2023 Street Maintenance Plan (5-0)
• Adopted Resolution 2023-1 for 2023 designations and appointments (5-0)
• Introduced Ordinance 237 amending 2023 fee schedule (5-0)
• Approved appointment of Carl Olson as Fire Prevention Captain and hiring of Roger Fringer and Jacob Schermann (5-0)
• Adopted Resolution 2023-3 amending Comprehensive Plan for Zion Lutheran School parcels (5-0)