Mayer public meetings in 2024

Park Recreation Commission

The Mayer Parks and Recreation Commission will hold a regular meeting on December 10, 2024. They will discuss the Christmas Tree Lighting event, consider approving coloring contest winners, and review the Christmas decorating contest. The agenda also includes approval of the November 18th meeting minutes and commissioner reports.

• Discussion on Christmas Tree Lighting Event
• Consider Approval of Coloring Contest Winners
• Discussion on Christmas Decorating Contest
• Consider Approval of November 18th, 2024 Meeting Minutes

Park Board

The Parks and Recreation Commission approved winners for the Christmas Coloring Contest across six age/design categories. The board also reviewed the successful Christmas Tree Lighting event, which drew about 100 attendees, and discussed the ongoing Christmas Decorating Contest with over a dozen participants. No other substantive decisions were made; the meeting was adjourned after the consent agenda and event discussions.

• Approved the agenda unanimously.
• Approved the consent agenda, including the November 18th, 2024 meeting minutes, unanimously.
• Approved Christmas Coloring Contest winners: Valynn (Reindeer, ages 0–4), Tyler Hilk (Reindeer, ages 5–9), Abby Tucholke (Reindeer, ages 10–17), Benlin (Wreath, ages 0–4), Jackson (Wreath, ages 5–9), and Cora Schaeppi (Wreath, ages 10–17).
• Adjourned the meeting unanimously.

City Council

The Mayer City Council will hold a Truth in Taxation public hearing and consider adopting the 2025 final levy and budget, which proposes a total levy of $1,319,879, a decrease of $28,397 (2.11%) from 2024. Other business includes approving a consulting planner services contract, hiring a firefighter, and discussing fee schedule amendments.

• Conduct Truth in Taxation public hearing and consider adoption of 2025 final levy and budget (total levy $1,319,879)
• Consider approval of consulting planner services contract
• Consider approval to hire John Krull to the Fire Department pending paperwork
• Consider approval to write off outstanding water tower repair receivable
• Consider approval to surplus public works equipment and materials

The City Council unanimously approved the 2025 final levy and budget, a consulting planner services contract with a rate increase, and the hiring of a new firefighter. A proposed fee schedule was discussed but tabled to January, and a water tower repair receivable write-off was also tabled until 2025.

• Approved 2025 final levy and budget (4-0)
• Approved 2025 contract with John Anderson for city planning services (4-0)
• Approved hiring John Krull to the Fire Department pending paperwork (4-0)
• Tabled water tower repair receivable write-off until 2025
• Tabled proposed fee schedule amendments until January 2025
• Approved resolution to surplus public works equipment and materials (4-0)

City Council

The City Council will hold a workshop after its regular meeting to take a final look at the 2025 budget. No other substantive items are on the agenda.

• Final review of the 2025 budget

The City Council held a workshop to review the 2025 budget. A discussion on Fire Department hourly wages and officer pay occurred, but no vote was taken; Mayor Dodge directed the Personnel Committee to study the matter and return with options.

• No formal decisions were made; the workshop was for discussion only.

Park Board

The Parks and Recreation Commission approved the October 8, 2024 meeting minutes and discussed the upcoming Christmas Tree Lighting event on December 8, 2024 from 4:30pm to 5:30pm. The board also reviewed the Christmas decorating contest, noting low sign-ups, and reviewed the Park CIP listing for project priority ordering. No substantive decisions were made beyond approving the agenda and consent agenda.

• Approved meeting agenda (3-0)
• Approved consent agenda including October 8, 2024 meeting minutes (3-0)
• Discussed Christmas Tree Lighting event on December 8, 2024
• Reviewed Christmas decorating contest participation
• Reviewed Park CIP listing for project priority ordering
• Meeting adjourned (3-0)

Park Recreation Commission

The Mayer Parks and Recreation Commission will discuss the Christmas tree lighting event, a decorating contest, and review a draft Parks Capital Improvement Plan with cost estimates for projects at multiple parks.

• Discussion of Christmas Tree Lighting event on December 8, 2024, with choir, Santa, and Lions Club
• Discussion of a Christmas decorating contest for houses
• Review of Parks Capital Improvement Plan with projects including playground replacements ($100,000 each), rink cement ($306,000), and parking lots ($59,400–$61,600)

City Council

The City Council will discuss the 2025 budget, utility billing practices, and the final draft of Ordinance 247, which would regulate cannabis businesses in Mayer. The ordinance sets buffer zones, zoning rules, registration fees, and limits on the number of retail cannabis businesses.

• 2025 Budget Update
• Review of utility billing late fee calculation and waiver during due date transition
• Ordinance 247: Cannabis businesses regulated with buffer zones (1,000 ft from schools, 500 ft from daycares and treatment facilities)
• Cannabis retail permitted by interim use permit in C-1, C-2, and C/I districts
• Registration fee capped at $500 initial or half state fee; renewal fee up to $1,000

The council reached consensus to allocate an estimated $20,000-$24,000 general fund surplus to the Parks Capital Improvement Plan. They also agreed to change utility late fees from compounding to a flat fee on the current unpaid balance, and to waive late fees for two months during the due date transition. A final draft of the cannabis ordinance was reviewed, with minor changes discussed including hours of operation and zoning for delivery.

• Consensus to allocate $20K-$24K general fund surplus to Parks CIP
• Agreed to change utility late fee to flat fee on current unpaid balance
• Agreed to waive utility late fees for two months during due date transition
• Reviewed final draft cannabis ordinance with minor changes

Planning Commission

The Mayer Planning Commission will discuss a text amendment to the zoning code regarding storage containers, which was sent back by the City Council for clarification on enforcement and temporary use. They will also discuss a proposed cannabis business ordinance and a potential use for the Old Creamery property. The meeting includes swearing in new members and approving previous minutes.

• Discussion on text amendment for storage containers (Section 152.003, 152.090, 152.091)
• Discussion with Preston Fox of 4-Square Builders on proposed Old Creamery property use
• Discussion on cannabis zoning regulations (Ordinance 24X)
• Swearing in of new Planning Commission members Daniel Levitz and Ryan Kusske
• Approval of minutes from September 3, 2024 meeting

City Council

The City Council will hold a workshop after the regular meeting to discuss the 2025 budget. The agenda includes only this discussion item and procedural opening and closing items.

• 2025 Budget Update discussion

The council approved an off-sale liquor license for Farmers Co-op Oil Company of Renville, which is purchasing the Fill Me Up gas station. They also adopted a resolution allowing Knuckleheads and Heldt's Bar to serve alcohol at the Community Center without a caterer's permit. A land use agreement with the Mayer Baseball Club for City Hall property was approved. The council then held a closed session to evaluate the City Administrator's performance, later reporting that it meets expectations.

• Approved off-sale liquor license for Farmers Co-op Oil Company of Renville (unanimous)
• Adopted resolution authorizing Knuckleheads and Heldt's Bar to serve alcohol at Community Center (unanimous)
• Approved land use agreement with Mayer Baseball Club for City Hall property usage (unanimous)
• Approved performance evaluation statement for City Administrator, rating meets expectations (unanimous)

City Council

The City Council will discuss the 2025 budget and year-end predictions for the General, Water, Sewer, and Storm Sewer funds. They will also preview a proposed ordinance regulating cannabis businesses, including registration, zoning, and buffer requirements. No final decisions are expected at this workshop.

• General Fund predicted year-end revenue of $1,281,188, up from $1,088,388 budgeted
• Sewer Fund expenses predicted at $1,406,132 due to $800,000 in WWTF engineering costs
• Cannabis ordinance preview: limits retail registrations to 1 per 12,500 residents, sets buffer distances from schools (1,000 ft) and daycares (500 ft)
• Cannabis retail businesses permitted as interim use in C-1, C-2, and C/I zoning districts
• Registration fees capped at $500 initial, $1,000 renewal

The city council held a workshop to review the 2025 budget update and a draft cannabis regulation ordinance. No formal votes were taken; the items were discussed for future action.

Park Recreation Commission

The Mayer Parks and Recreation Commission will hold a regular meeting to discuss the Music in the Park and Christmas Tree Lighting events, and review the Parks Capital Improvement Plan. The agenda includes approval of the previous meeting's minutes and commissioner reports. The attached capital improvement plan outlines potential park projects and funding through 2053, but no decisions are listed on the agenda.

• Discussion of Music in the Park event
• Discussion of Christmas Tree Lighting event
• Review of Parks Capital Improvement Plan
• Approval of September 10, 2024 meeting minutes

Park Board

The Parks and Recreation Commission approved the agenda and consent agenda, including minutes from September 10, 2024. They reviewed the Music in the Park event and discussed moving it earlier in summer. Plans were made for the December 8th Christmas Tree Lighting, including caroling, Santa, and a house decorating contest. The Board also reviewed a draft Capital Improvement Plan for parks.

• Approved meeting agenda (unanimous)
• Approved consent agenda including September 10, 2024 minutes (unanimous)
• Discussed moving Music in the Park to earlier in summer (no vote)
• Discussed Christmas Tree Lighting event on December 8, 2024 (no vote)
• Discussed Christmas house decorating contest (no vote)
• Reviewed draft Park Improvement Capital Improvement Plan (no vote)
• Adjourned meeting (unanimous)

City Council

The Mayer City Council will hold a workshop after its regular meeting to discuss two items: an amendment to the city code regarding utility billing, late fees, and shut-off procedures, and participation in a state grant program for solar panels on the fire station. The ordinance would replace existing billing and collection rules, and the grant could cover most of the cost of a solar installation.

• Ordinance 24X amends Chapter 51 of the Mayer City Code on utility billing, collection, and charges, including new shut-off and hearing procedures.
• Discussion of applying for the Minnesota Department of Commerce Solar on Public Buildings Grant Program for a 40kW solar array at the Fire Station.
• Grant would cover up to $72,000 (60% of project cost) plus 30% federal tax credit; city share estimated between $15,000 and $26,000.
• Fire Station consumed 54,240 kWh in 2023; proposed solar would generate an estimated 52,652 kWh annually.
• New ordinance allows certification of unpaid utility charges to Carver County for collection with property taxes.

The City Council held a workshop to discuss proposed changes to the water shut-off ordinance, focusing on utility bill due dates and the shut-off timeline. They also reviewed a Minnesota Department of Commerce grant program for solar panels on public buildings, with the fire station as a potential site, though a ballasted roof poses challenges. No formal decisions were made; the items were discussed for future action.

• Discussed water shut-off ordinance amendment, focusing on due date and penalty timeline
• Reviewed solar grant program for public buildings, with fire station as candidate but roof concerns noted

Park Recreation Commission

The Mayer Parks and Recreation Commission will hold a regular meeting on September 10, 2024, at 6:30 p.m., preceded by a ditch cleanup at 5:30 p.m. The agenda includes approving the August 21st meeting minutes and discussing upcoming events: Music in the Park (September 28th) and Christmas Tree Lighting (December 8th). The meeting is largely procedural, with no major decisions or contracts on the agenda.

• Ditch cleanup at 5:30 p.m. prior to meeting
• Approval of August 21, 2024 meeting minutes
• Discussion of Music in the Park event (September 28, 2024)
• Discussion of Christmas Tree Lighting event (December 8, 2024)
• Commissioner individual reports

Park Board

The meeting was largely procedural. The board approved the agenda and the consent agenda (including August 21 meeting minutes) unanimously. They reviewed the upcoming Music in the Park event but took no action on it. The meeting then adjourned.

• Approved meeting agenda (unanimous)
• Approved consent agenda including August 21, 2024 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

City Council

The City Council will hold a workshop to discuss the 2025 budget and capital improvement plan, a winter parking ordinance amendment, and a water shut-off ordinance amendment. They will also discuss plans for the Mayer Fire Department's 125th anniversary celebration and a proposed accessory structure for the Mayer Baseball Club at City Hall.

• 2025 Budget Update with detailed revenue and expenditure tables for General, Water, and Sewer funds
• 2025 Capital Improvement Plan discussion
• Winter Parking Ordinance Amendment
• Water Shut Off Ordinance Amendment
• Mayer Fire Department 125th Anniversary Celebration

The City Council held a workshop to discuss several upcoming items, including the 2025 budget adjustments, a proposed storage shed for the Mayer Baseball Club on City Hall property, and amendments to the winter parking and water shut-off ordinances. No formal votes were taken; all items were discussed for future action.

• Discussed 2025 Budget adjustments including increased cell tower rent and decreased auditing/engineering costs.
• Discussed allowing Mayer Baseball Club to construct a storage shed (approx. 12' x 20') on City Hall property.
• Discussed proposed winter parking ordinance amendment adding a 2:00am to 6:00am enforcement time range.
• Discussed water shut-off ordinance amendment moving penalty date to the 1st of the month.
• Requested staff data on how many utility bills are paid between the 1st and 10th of each month.
• No formal decisions or votes were taken at this workshop.

Planning Commission

The Mayer Planning Commission will hold a public hearing on a proposed text amendment to the zoning code that would regulate storage containers, including where they can be placed, how many are allowed, and screening requirements. The commission will then vote to recommend approval, denial, or tabling of the amendment to the City Council.

• Public hearing on text amendment to Chapter 152 Zoning, Sections 152.003, 152.090, and 152.091 regarding storage containers
• Proposal would allow storage containers only in Agricultural and Commercial/Industrial districts, not in residential or other commercial districts
• Limit of three storage containers per lot, with maximum dimensions of 40' x 8.5' x 10'
• Storage containers must be in rear yard or rear 50% of side yard, and meet screening or earth-tone color requirements
• Approval of minutes from August 6, 2024 meeting

City Council

The Mayer City Council will hold a workshop after its regular meeting to discuss an update on the 2025 budget. No other items are on the agenda.

• 2025 Budget Update

The City Council approved a Special Assessment Policy Update so the city will now pay 100% of sidewalk and trail repair costs, rather than assessing property owners. The council also approved hot air balloon permits for Tammy Uhlir and Anne Suske, using the same launch sites as a previous permit. The consent agenda, including minutes and claims for payment, was approved unanimously.

• Approved Special Assessment Policy Update for sidewalks and trails (3-0)
• Approved hot air balloon permit for Tammy Uhlir (3-0)
• Approved hot air balloon permit for Anne Susko (3-0)
• Approved consent agenda including August 12 minutes and claims (3-0)

Park Recreation Commission

The Parks and Recreation Commission will discuss planning for the Music in the Park event and the Christmas Tree Lighting event, including a proposed date of December 8, 2024. They will also review coloring contest designs and hear commissioner reports. The agenda includes approval of the July 9, 2024 meeting minutes.

• Discussion of Music in the Park event details
• Christmas Tree Lighting event set for Sunday, December 8, 2024, 4:30-5:30 PM
• Review of coloring contest designs
• Commissioner individual reports and items

Park Board

The Parks and Recreation Commission approved the agenda and consent agenda, including July meeting minutes. They discussed upcoming events: Music in the Park on September 28th and Christmas Tree Lighting on December 8th, with the Fire Department bringing Santa. A Christmas light decorating contest was proposed with $250 and $50 cash card prizes. The board approved wreath and reindeer headshot designs for the 2024 Christmas Coloring Contest.

• Approved agenda (unanimous)
• Approved consent agenda including July 9th meeting minutes (unanimous)
• Approved wreath and reindeer headshot designs for Christmas Coloring Contest (unanimous)

City Council

The City Council will discuss the proposed 2025 budget, which shows a $76,155 increase in general fund revenues and expenditures to $1,164,543. Key changes include higher administration wages, fire protection costs, and street maintenance expenses. The water and sewer funds also show proposed increases.

• General fund revenues projected at $1,164,543 for 2025, up $76,155 from 2024
• Administration wages proposed to increase by $22,000 to $136,000
• Fire protection expenditures proposed at $205,510, up $13,482 from 2024
• Streets and roads expenditures proposed at $154,500, up $18,000 from 2024
• Water fund revenues over expenditures projected to drop from $25,926 to $5,281

The City Council held a workshop to discuss the 2025 budget. City Administrator Johnson reported minor adjustments to property tax revenue and fire protection pension expenses, with no changes to utility funds. No formal decisions were made; the next workshop will cover capital improvement plan and debt service.

Planning Commission

The Planning Commission will review and discuss a proposed text amendment to the City of Mayer Zoning Ordinance regarding storage containers. The draft language includes regulations on where storage containers can be placed, how many are allowed, and screening requirements. No final decision is expected at this meeting; the commission may schedule a public hearing for September.

• Discussion on proposed storage container text amendment with draft regulations
• Proposed limit of three storage containers per lot
• Storage containers would be allowed only in A Agricultural, C/I Commercial/Industrial, and C-1 General Commerce districts
• Storage containers must be in rear yard, meet setback requirements, and be screened or painted to match principal structure
• No action required at this meeting; possible public hearing in September

City Council

The City Council will hold a workshop to review the first look at the 2025 budget, including a preliminary long-term forecast. The agenda includes detailed revenue and expenditure tables for the General Fund and Water Fund, comparing 2023, 2024, and 2025 budgets. No decisions are being made at this workshop; it is a discussion item.

• 2025 General Fund revenues projected at $1,161,427, up $73,039 from 2024
• 2025 General Fund expenditures projected at $1,156,533, up $68,145 from 2024
• General property taxes proposed at $447,051 for 2025, up $14,000 from 2024
• Administration wages increase $22,000 to $136,000 in 2025
• Water Fund revenues projected at $549,640 for 2025, up $9,880 from 2024

The council discussed the preliminary 2025 budget, including line items such as tower/antenna rent, fire contracts, audit services, and the EDA. The levy will be set on September 23, 2024, with a final budget adoption scheduled for December 9, 2024. No formal votes were taken; this was a workshop session only.

• No formal decisions or votes were made at this workshop.

Park Recreation Commission

The Parks and Recreation Commission will discuss upcoming events like Music in the Park and Christmas Tree Lighting, and receive updates on the pavilion and splash pad projects. The agenda includes approval of the June 11th meeting minutes and commissioner reports.

• Discussion of Music in the Park event
• Discussion of Christmas Tree Lighting event
• Update on Pavilion & Splash Pad Projects

Park Board

The Parks and Recreation Commission approved the agenda and consent agenda, including June 11th meeting minutes. The Board selected bounce houses for Music in the Park and set the Christmas Tree Lighting for December 8, 2024, with community partners. City Administrator Johnson provided an update on the pavilion and splash pad projects. No substantive decisions were made beyond event planning and project updates.

• Approved agenda (unanimous)
• Approved consent agenda including June 11th meeting minutes (unanimous)
• Selected Tiger Bounce House and Wacky 3-in-1 Bounce House for Music in the Park
• Set Christmas Tree Lighting for December 8, 2024, 4:30-5:30pm
• Discussed Fire Department, Lions Club, ECAC, and carolers for Christmas event
• Discussed potential Christmas house light/decor contest
• Received update on pavilion and splash pad projects

City Council

The Mayer City Council will consider approving a street patching quote, along with routine consent agenda items including minutes, claims for payment, and staff reports. The meeting also includes a public comment period and council reports. The agenda is largely procedural, with the street patching quote being the main business item.

• Consider approval of street patching quote
• Approve June 24, 2024 City Council and workshop minutes
• Approve claims for payment
• Approve staff reports
• Public comment period (5-minute limit)

The council unanimously approved a $8,225 quote from Wm Mueller for street patching in the 2024 seal coating area. The consent agenda, including approval of minutes, claims, and staff reports, was also approved unanimously. No other business items were discussed.

• Approved $8,225 street patching quote from Wm Mueller (unanimous)
• Approved consent agenda including June 24, 2024 council minutes, workshop minutes, claims (7148e-7162e; 25882-25904), and staff reports (unanimous)

Planning Commission

The Mayer Planning Commission is meeting to discuss storage containers and tree installation/preservation requirements in City Code. The commission will also approve the agenda and minutes from the June 18, 2024 meeting, and hear commissioner reports.

• Discussion on storage containers and tree installation/preservation
• Approval of June 18, 2024 meeting minutes
• Next meeting scheduled for August 6, 2024

City Council

The Mayer City Council is holding a workshop after its regular meeting. The only substantive item is a closed session to consider strategies for labor negotiations, as authorized by Minnesota State Statute 13D.03. The agenda is otherwise procedural, with no public action items listed.

• Closed session on labor negotiation strategies under Minn. Stat. 13D.03

The Mayer City Council held a workshop on June 24, 2024, that consisted solely of a closed session to discuss strategies for union negotiations, as authorized by Minnesota State Statute 13D.03. No other business was conducted, and the meeting adjourned at 7:15 p.m.

• No decisions were made; the workshop was limited to a closed session for labor negotiation strategy discussion.

Planning Commission

The Planning Commission will hold a public hearing on a request to rezone 221, 301, and 305 Ash Avenue South and adjacent outlots from C/I Commercial/Industrial to R-1 Low Density Residential. The rezoning would make existing single-family homes conforming and allow an addition at 221 Ash Avenue South. The commission will also approve the agenda and minutes from the April 11, 2024 meeting.

• Rezoning of 221, 301, 305 Ash Avenue South and adjacent outlots from C/I to R-1
• Proposed condition: restrictive deed on outlot Parcel #50.24003.70 to be sold only with Parcel #50.00119.00
• Properties currently zoned C/I but guided Low Density Residential on future land use map
• Rezoning would allow addition to existing single-family home at 221 Ash Avenue South
• No public comments received as of June 12, 2024 staff report

Park Recreation Commission

The Mayer Parks and Recreation Commission will meet to select a color scheme for the splash pad, receive updates on the disc golf course and the pavilion and splash pad projects, and consider approving the April 9th meeting minutes. The agenda includes only routine business items and no public hearings or major contracts.

• Select color scheme for splash pad
• Update on disc golf course
• Update on pavilion and splash pad projects
• Consider approval of April 9th, 2024 meeting minutes

Park Board

The Mayer Parks and Recreation Commission reviewed color schemes for the splash pad play features and discussed the disc golf course design project, which includes 21 holes on land owned by the city and Mayer Lutheran. The board also discussed plans for the Mayer Rising Community Festival and Music in the Park event. No formal votes were taken on these items; the only votes were to approve the agenda and consent agenda, and to adjourn.

• Approved the meeting agenda (motion by Gomes, second by Kusske, all in favor).
• Approved the consent agenda, including the April 9, 2024 minutes (motion by Kusske, second by Gomes, all in favor).
• Discussed but did not vote on splash pad color scheme; board favored original 3D rendering colors.
• Discussed but did not vote on disc golf course design; next steps include finalizing draft and meeting with Mayer Lutheran and farmer.
• Discussed but did not vote on park board booth for Mayer Rising Community Festival.
• Discussed but did not vote on Music in the Park event details.
• Adjourned meeting (motion by Kusske, second by Gomes, all in favor).

City Council

The Mayer City Council will hold a workshop to discuss amending the animal ordinance regarding quarantine provisions and amending the Earned Sick and Safe Time (ESST) policy. The ESST policy draft details accrual and use rules for part-time employees, excluding paid on-call firefighters. The council will also enter a closed session to discuss labor negotiation strategies.

• Discussion on amending animal ordinance for quarantine provisions
• Discussion on amending Earned Sick and Safe Time policy
• ESST policy: part-time employees accrue 1 hour per 30 hours worked, max 48 hours per year, 80-hour cap
• Paid on-call firefighters excluded from ESST eligibility
• Closed session on labor negotiation strategies (MN Stat. 13D.03)

The City Council workshop discussed amending the animal ordinance to allow in-home quarantine for rabies, following Carver County Code, and amending the Earned Sick and Safe Time policy to exempt paid on-call firefighters, with a recommendation to sunset the current policy at year-end. No formal votes were taken; items were discussion only. The council also entered a closed session for labor negotiation strategies.

• Discussed amending animal ordinance to allow in-home quarantine per Carver County Code (no vote)
• Discussed amending ESST policy to exempt paid on-call firefighters and sunset current policy at year-end (no vote)
• Entered closed session for labor negotiation strategies (authorized by Minn. Stat. 13D.03)

City Council

The Mayer City Council will consider approving a participation agreement for the Carver County $mart Water program, which offers residents rebates on Rachio smart irrigation controllers. The council will also receive an informational update on the Veterans Memorial Project and handle routine consent agenda items. The meeting was moved from May 27 to May 28 due to Memorial Day.

• Consider approval of Carver County Smart Water Program Participation Agreement
• Informational update from Stan Heldt on Veterans Memorial Project
• Consider approval of May 13, 2024 City Council and Workshop minutes
• Consider approval of claims for payment
• Public comment period limited to 5 minutes

The council approved a Carver County Smart Water Program participation agreement, cost-sharing $50 per unit for up to 10 units to help residents conserve water on irrigation systems. The agenda was amended to remove an update on the Veterans Memorial Project. The consent agenda, including minutes and claims, was approved unanimously.

• Approved agenda with removal of Veterans Memorial Project update (unanimous)
• Approved consent agenda including May 13 minutes and claims (unanimous)
• Approved $50/unit cost share for Carver County Smart Water Program, up to 10 units (unanimous)
• Adjourned meeting at 6:36 pm (unanimous)

City Council

The Mayer City Council is holding a workshop to discuss a preliminary wastewater regionalization project with New Germany and will enter a closed session to consider labor negotiation strategies, as authorized by Minnesota State Statute 13D.03. The meeting is scheduled after the regular council meeting on May 13, 2024.

• Discussion on Preliminary Wastewater Regionalization Project with New Germany
• Closed session on labor negotiation strategies (Minn. Stat. 13D.03)

The council discussed a preliminary wastewater regionalization project with New Germany, which is at capacity and cannot add housing. Mayor Dodge wants to compare current data with past data before revisiting. The council also held a closed session to discuss labor negotiation strategies, as authorized by state statute.

• Discussed preliminary wastewater regionalization project with New Germany (no vote taken)
• Held closed session for labor negotiation strategies (authorized by Minn. Stat. 13D.03)

City Council

The Mayer City Council is holding a workshop after its regular meeting to discuss two items: how to classify booster clubs, youth sports groups, and similar organizations for Community Center use, and a request to install a crosswalk on 2nd Street Northwest for Zion Lutheran School. No formal decisions are expected; this is a discussion-only session.

• Discussion on classification of booster clubs and youth sports groups for Community Center use
• Request to install a crosswalk on 2nd Street Northwest for Zion Lutheran School

The City Council discussed how to classify booster clubs and youth sports groups for Community Center rental. The consensus was to treat them as private rentals subject to the standard fee schedule. The Council also discussed a request from Zion Lutheran School to install a crosswalk on 2nd Street Northwest, but no decision was recorded.

• Consensus to classify booster clubs and youth sports groups as private rentals, requiring them to pay the fees in the Fee Ordinance.
• Discussed but no decision made on Zion Lutheran School's request to install a crosswalk on 2nd Street Northwest.

Planning Commission

The Mayer Planning Commission will hold a public hearing on a variance to reduce required off-street parking from 30 to 8 spaces for a proposed five-tenant commercial redevelopment of the old fire station at 400 Ash Avenue North. They will also review the site plan for the new commercial use, which will be recommended to the City Council for final approval. The meeting includes election of officers and approval of prior minutes.

• Public hearing: variance to reduce off-street parking from 30 to 8 spaces for commercial/retail use at 400 Ash Avenue North
• Site plan review for new commercial use in old fire station, 4,868 sq ft, five tenant spaces
• Applicant: Quaas Properties, LLC (Brad Quaas)
• Property rezoned to C-2 Central Business District in 2022
• Election of 2024 Planning Commission Chairperson and Vice-Chairperson

Park Board

The Park Board approved the agenda and consent agenda, selected September 28, 2024 for Music in the Park, and discussed a proposed disc golf course. The Board also reviewed an Open Gym policy for City Council approval and received updates on the pavilion and splash pad projects.

• Approved meeting agenda (5-0)
• Approved consent agenda including February 13, 2024 minutes (5-0)
• Selected September 28, 2024 for Music in the Park event
• Discussed disc golf course; directed staff to gauge public interest and contact Mayer Lutheran about property use
• Reviewed and deemed Open Gym policy sufficient for City Council review
• Updated Open Gym schedule: Wednesdays reduced for cleaning, Fridays end at 10:00am for summer hours

Park Recreation Commission

The Mayer Parks and Recreation Commission will hold a regular meeting to discuss planning for the Music in the Park event and receive updates on the pavilion and splash pad projects. The agenda also includes approval of the February 13th, 2024 meeting minutes. The meeting is scheduled for Tuesday, April 9th, 2024 at 6:30 p.m.

• Discussion on Music in the Park event planning
• Update on Pavilion & Splash Pad Projects
• Consider approval of February 13th, 2024 meeting minutes

City Council

The City Council will conduct interviews for a council vacancy, review the fund balance policy and discuss fund utilization, and discuss how booster clubs and youth sports groups are classified for Community Center use. The agenda includes an interview with applicant Scott Michael Berscheid and a proposed fund balance policy setting a 50% minimum unassigned fund balance.

• Interview for City Council vacancy with applicant Scott Michael Berscheid
• Review of Fund Balance Policy, including 50% minimum unassigned fund balance
• Discussion of fund utilization for capital projects, community center, and street improvements
• Discussion of classification of booster clubs and youth sports groups for Community Center use
• 2024 fee schedule for Community Center rentals, electronic sign, and documents

The City Council interviewed Samantha Fautsch and Scott Berscheid for a council vacancy and discussed proposed changes to the Fund Balance Policy to make transfers of reserve balances over 50% discretionary rather than required. The council also considered using a $159,611 surplus for window replacements, a used floor scrubber, and a transfer to the Economic Development Authority, and discussed allowing booster clubs and youth groups to use the community center for free.

• Interviewed Samantha Fautsch and Scott Berscheid for the council vacancy
• Discussed proposed changes to the Fund Balance Policy to make transfers of reserve balances over 50% discretionary
• Discussed potential uses of $159,611 surplus: $15,000 for City Hall windows, $6,000 for a used floor scrubber, $50,000 for EDA
• Discussed allowing booster clubs and youth sports groups to use the community center for free

City Council

The Mayer City Council will consider approving the 2023 audit, which includes findings on internal control deficiencies, and a quote for water tower painting repair work. The meeting also includes routine consent agenda items and public comment.

• Consider approval of 2023 audit with findings 2023-001 (financial statement preparation) and 2023-002 (limited segregation of duties)
• Consider approval of quote for water tower painting repair work
• Consider approval of pay application #7 for the Pavilion Project
• Consider approval of claims for payment
• Consider approval of March 11, 2024 City Council minutes

The City Council approved hiring Hartung Xoating for $12,300 to repaint the water tower, after losing confidence in the current contractor from a 2022 project. The council also approved the 2023 audit, subject to a pending GASB PERA report for the Fire Department. The consent agenda, including minutes and claims for payment, was approved unanimously.

• Approved hiring Hartung Xoating for $12,300 to repaint the water tower, with plans to seek reimbursement from the current contractor.
• Approved the 2023 audit, with an adjustment once the GASB PERA report for the Fire Department is received.
• Approved the consent agenda, including the March 11th, 2024 City Council minutes, claims for payment (7055e to 7065e; 25714 to 25730), and Pay Application #7 for the Pavilion Project.

City Council

The Mayer City Council will consider updating authorized signatories for city bank accounts and approving the purchase of a small rescue vehicle for the Fire Department. The meeting also includes routine approvals of minutes, claims, and staff reports.

• Resolution 2024-6 updating signatories for city bank accounts with Security Bank and Trust
• Approval to purchase small rescue replacement for Fire Department
• Approval of February 26, 2024 City Council and Workshop minutes
• Approval of claims for payment
• Approval of staff reports

City Council

The Mayer City Council will hold a workshop after its regular meeting to discuss two topics: a sidewalk and trail project with engineering firm Bolton and Menk, and funding for a small rescue vehicle for the fire department. No formal decisions are scheduled; these are discussion items only.

• Sidewalk & Trail Project discussion with Bolton and Menk
• Public Safety Funding discussion for Fire Department Small Rescue

The City Council held a workshop on February 26, 2024, with no formal votes or decisions. They discussed sidewalk and trail planning with Bolton and Menk, including Safe Routes to School grant application, material preferences, and community engagement. They also reviewed public safety funding for a Fire Department Small Rescue, with consensus to bring the purchase decision to the next meeting.

• No formal decisions or votes were recorded; the workshop was for discussion only.

Park Board

The Parks and Recreation Commission approved the consent agenda including January minutes and set two ditch cleanup dates: May 14 and September 10, both at 5:30 p.m. prior to regular meetings. No other decisions were made; discussion of pavilion, splash pad, and other projects was noted without action.

• Approved consent agenda including January 9, 2024 minutes (unanimous)
• Set spring ditch cleanup for May 14, 2024 at 5:30 p.m. (unanimous)
• Set fall ditch cleanup for September 10, 2024 at 5:30 p.m. (unanimous)

Park Recreation Commission

The Mayer Parks and Recreation Commission will hold a regular meeting to discuss spring and fall ditch clean-up. The agenda includes approval of the previous meeting's minutes and individual commissioner reports. No formal decisions are expected beyond routine approvals.

• Discussion on spring and fall ditch clean-up
• Approval of January 9th, 2024 meeting minutes
• Commissioner individual reports and items

City Council

The Mayer City Council will consider several business items, including adopting an ordinance regulating hot air balloons in city parks, approving the purchase of a replacement fire department rescue vehicle, and contracting for construction of a splash pad at Old Schoolhouse Park. They will also review a business plan for the old creamery building and discuss a lead service line survey grant.

• Consider adoption of Ordinance 243 regulating hot air balloons in city parks
• Consider approval to purchase small rescue replacement for Fire Department
• Consider approval of contract with Commercial Recreation Specialists for splash pad construction at Old Schoolhouse Park
• Consider approval of 2024 Wetland Management Service Agreement with Prairie Restorations, Inc.
• Consider approval of contract with Abdo for technical financial assistance

The Council tabled the old creamery property redevelopment plan until the Carver County CDA reviews a grant application or determines it would not be competitive. The Council adopted Ordinance 243 regulating hot air balloons in city parks. A motion to purchase a replacement small rescue vehicle for the Fire Department failed, with the item to be discussed at a future workshop. The Council approved a lead service line survey engagement letter, accepted a $3,000 donation from the Mayer Baseball Club for splash pad tree plantings, approved annual fire protection contracts with townships, and authorized a Safe Routes to School grant application.

• Tabled old creamery redevelopment plan pending CDA grant review or determination of non-competitiveness
• Adopted Ordinance 243 regulating hot air balloons in city parks
• Failed to approve replacement of Small Rescue #11 for Fire Department; item moved to workshop
• Approved engagement letter for lead service line survey with Bolton and Menk
• Tabled contract with Commercial Recreation Specialists for splash pad construction until grant documents executed
• Adopted Resolution 2024-3 accepting $3,000 donation from Mayer Baseball Club for splash pad tree plantings
• Approved annual fire protection contracts with townships for 2025
• Adopted Resolution 2023-4 authorizing Safe Routes to School grant application

Park Board

The Park Board discussed and reached consensus on participating in the 2024 Mayer Rising Community Festival with a pedal pull or dunk tank and poster boards, and planning a grand opening for the new pavilion and splash pad with a ribbon cutting and food vendors. No formal votes were taken on these items; the only actions were approving the agenda and consent agenda, and adjourning.

• Approved agenda (unanimous)
• Approved consent agenda including December 12, 2023 minutes (unanimous)
• Consensus to pursue pedal pull or dunk tank and poster boards for 2024 Mayer Rising Community Festival
• Consensus to hold soft opening before grand opening of pavilion and splash pad with ribbon cutting and food vendors

Park Recreation Commission

The Parks and Recreation Commission will discuss participation in the Mayer Rising Community Festival and plans for a grand opening event for the pavilion and splash pad. The agenda also includes approval of the December 12, 2023 meeting minutes and individual commissioner reports.

• Discussion on participation in Mayer Rising Community Festival
• Discussion on grand opening event for pavilion and splash pad
• Approval of December 12, 2023 meeting minutes

City Council

The City Council will discuss using one-time state public safety aid to replace the Fire Department's Small Rescue #11, a 2008 Ford F-350. The proposed 2024 Ford F-350 would cost $106,778, funded by the city's $110,539 share of state aid. The council is not voting at this workshop; it is a discussion item.

• Proposed purchase of 2024 Ford F-350 Crew Cab with aluminum service body for $106,778
• Funding source: $110,539 from 2023 state public safety aid
• Current 2008 truck would be kept as a command truck
• Replacement driven by age (16 years) and reliability as first-out truck for 75% of calls

The City Council discussed replacing Small Rescue #11 using $110,539 in one-time state public safety funding. Fire Chief Maetzold recommended keeping the existing vehicle as a command or secondary medical vehicle. The general consensus was to move forward with replacement at the next Council meeting. No formal vote was taken at this workshop.

• Discussed replacement of Small Rescue #11 using $110,539 in state public safety funds (no vote taken, workshop only)
• Consensus to bring replacement item to next Council meeting for formal action