Siletz public meetings in 2022

Work Session

The council received a presentation from RCAC on a water and wastewater rate study. RCAC noted data gaps including missing financial statements and asset records, and discussed affordability limits. No rates were set; the council requested help with public outreach and further meetings were planned.

• Heard RCAC rate study presentation and discussed data gaps
• Council requested assistance with public and tribal communications
• No rates were adopted; further community outreach planned

Meeting

The council approved a $10,000 offer to purchase a shed at Hee Hee Illahee Park as-is, where-is. A draft ordinance on storing or impounding vehicles on city streets was tabled pending legal advice. The council also approved posting a request for proposals for legal services and accepted the November 2022 general election results.

• Approved $10,000 offer to Thompson for shed at Hee Hee Illahee Park as-is, where-is (Motion 4, all in favor)
• Tabled draft Ordinance 205-22 on storing/impounding vehicles on city streets until legal counsel is on board
• Approved posting request for proposals for legal services (Motion 3, all in favor)
• Approved accounts payable for November 28 and December 12, 2022 (Motion 2, all in favor)
• Approved minutes from November 14 and November 28, 2022 meetings (Motion 1, all in favor)
• Accepted November 8, 2022 General Election results (Motion 5, all in favor)
• Directed Public Works to proceed with 4-foot fence repair at Hee Hee Illahee Park and order decanter switch for wastewater plant
• Granted Councilor Cummiskey a 90-day leave of absence for personal issues

Meeting

The Siletz City Council regular meeting for November 28, 2022, was cancelled because a quorum was not present. Council President Trachsel declared the cancellation and noted the next meeting is scheduled for December 12, 2022. No substantive decisions were made.

Work Session

The council discussed urgent repairs to the wastewater treatment plant's PLC system, which is antiquated and a pacing item for rehabilitation. No formal decisions were made; the sewer agreement with the Confederated Tribes was not discussed. A rate study update was requested for the December 12 regular meeting.

• Requested rate study update from RCAC for December 12 meeting
• No action taken on sewer agreement with Confederated Tribes
• Discussed but did not vote on wastewater plant repair options

Meeting

The council approved spending up to $100,000 from contingency to upgrade the Sequencing Batch Reactors Controller at the wastewater plant, following a recent shutdown. A temporary use permit for an RV as a medical caretaker's living quarter was discussed but not approved; the applicant was directed to address code violations first. The council also directed staff to draft a nuisance vehicle ordinance with administrative fee provisions.

• Approved up to $100,000 from contingency for wastewater plant controller upgrade (4-0)
• Directed staff to draft nuisance vehicle ordinance with administrative fee chargeback (4-0)
• Approved October 24, 2022 regular meeting minutes (4-0)
• Approved accounts payable for November 14, 2022 (4-0)
• Temporary use permit for RV as medical caretaker living quarter not approved; applicant directed to work with code enforcement

Meeting

The council adopted Resolution 704-22 supporting the Oregon Mayors Association's taskforce on homelessness, with Mayor Worman and Councilor Trachsel in favor and Councilor Cummiskey opposed. A temporary use permit application was postponed to the next meeting pending code review and a medical letter. No action was taken on a $3.5 million wastewater facility upgrade request, which was discussed but not moved forward.

• Adopted Resolution 704-22 supporting Oregon Mayors Association homelessness taskforce (2-1)
• Postponed temporary use permit for caretaker quarters to next meeting
• Approved minutes from four prior meetings (unanimous)
• Approved accounts payable as presented (unanimous)

Meeting

This agenda is mostly procedural boilerplate with no specific items listed. The document contains only navigation menus and contact information, with no actual agenda items, decisions, or discussions detailed.

Work Session

The council held a work session to review the city's employee handbook, which had not been updated since 2016. HR consultant Pamela Bowles from CIS advised that the current handbook is outdated and does not comply with Oregon laws. She recommended creating a separate operations and procedures manual and reviewed proposed changes to the handbook, including policies on protected classes, leave, and at-will employment. No formal decisions were made; the discussion was informational only.

• No formal decisions were made during the work session

Work Session

This agenda is for a Siletz, OR City Council work session on October 17, 2022, but the provided text contains only website navigation menus, contact information, and boilerplate—no actual agenda items, decisions, or discussion topics are listed. The meeting appears to be scheduled, but no substantive business is documented in this text.

Meeting

The council voted unanimously to approve a sewer services agreement between the City of Siletz and the Confederated Tribes of Siletz Indians (CTSI), mirroring the existing water agreement. The council also granted the Thompsons until January 15, 2023, to remove their trailer from Hee Hee Illahee Park, with the city attorney directed to draft a letter. No action was taken during the executive session. Discussions included park maintenance, wastewater treatment plant upgrades, and exploring eco-friendly alternatives.

• Approved sewer agreement between City of Siletz and Confederated Tribes of Siletz Indians (unanimous)
• Granted Thompsons until January 15, 2023, to remove trailer from Hee Hee Illahee Park (unanimous)
• Directed city attorney to draft letter to Thompsons regarding trailer removal and no disruption of services
• Consensus to close park bathrooms at dusk, not the gate
• Council committed to exploring eco-friendly wastewater treatment alternatives and requested a list of 'must fixes' for the plant

Meeting

This agenda is only procedural boilerplate. It contains no listed agenda items, decisions, or discussions for the October 13, 2022 meeting.

Meeting

This agenda is only procedural boilerplate with no listed agenda items, decisions, or discussions. The document contains navigation menus and website boilerplate, but no substantive meeting content.

Meeting

The council approved a six-month extension for a tenant living in a garage at 591 W Buford Ave., allowing the arrangement until the February 2023 regular meeting. The council also approved minutes from two prior meetings and the accounts payable report. A discussion on a Hee Hee Illahee agreement was deferred to an executive session on October 13, 2022. A sewer agreement was tabled, and a sewer plant funding priority list was set for a work session.

• Approved minutes of Sept. 12 regular meeting and Sept. 19 work session (unanimous)
• Approved accounts payable as presented (unanimous)
• Approved extension for garage living at 591 W Buford Ave. until Feb. 2023 regular meeting (unanimous)
• Tabled sewer agreement until next regular meeting
• Set work session for Oct. 13, 2022, to prioritize sewer plant funding list

Work Session

The City Council held a work session touring the wastewater treatment plant to discuss repair and replacement needs, priority order, and funding streams. No formal decisions were made; the session was procedural and informational, ending with plans for a future work session to further address priorities and a sewer agreement with the Confederated Tribes of the Siletz Indians.

Work Session

This is the agenda for the Siletz City Council work session on September 26, 2022. The provided text contains only website navigation and boilerplate, with no specific agenda items, decisions, or discussions listed. The meeting appears to be procedural in nature.

Meeting

This agenda contains only boilerplate navigation and website text, with no actual meeting items listed. There are no decisions, discussions, or public hearings scheduled in the provided text.

Work Session

This was a work session with no formal votes or decisions. The council heard from Oregon Association of Water Utilities staff about the water and sewer plants, which are functioning well but need upgrades. Discussion covered backup generators, pond liners, permit renewals, lead/copper testing rules, and operator certification challenges.

Work Session

This agenda for the Siletz City Council work session on September 19, 2022, contains only boilerplate navigation and website information, with no specific agenda items, decisions, or discussions listed. The document appears to be a generic page template rather than a substantive meeting agenda.

Meeting

This agenda for the Siletz City Council meeting on September 12, 2022, contains only website navigation and boilerplate text. No specific agenda items, decisions, or discussion topics are listed in the provided document.

Meeting

The Siletz City Council approved entering into an agreement with the Lincoln County Library District and authorized the mayor to sign it. The council also approved the August 22, 2022, meeting minutes and the September 12, 2022, accounts payable. Several items were tabled, including a code enforcement issue regarding a sewer connection and a discussion on a homeless camp removal ordinance, which was postponed until after the November election.

• Approved the August 22, 2022, regular meeting minutes as presented (Motion 1, all in favor).
• Approved the September 12, 2022, accounts payable as presented (Motion 2, all in favor).
• Approved entering into the agreement with the Lincoln County Library District and authorized the mayor to sign it (Motion 3, all in favor).
• Tabled a code enforcement issue regarding a sewer connection without a permit until a work session with staff.
• Tabled discussion on a homeless camp removal ordinance until after the November election and the first of the year.
• Moved code enforcement and land use issues to a work session with the city planner.
• Approved the CCSA youth soccer group to use the field next to the library for practices on Tuesday and Thursday afternoons, with a porta-potty at the group's expense.

Meeting

The agenda text provided is only website navigation boilerplate and contains no actual meeting items, decisions, or discussion topics. No substantive agenda content is available in the supplied document.

Meeting

The council adopted Ordinance 204-22, amending the Comprehensive Plan and Zoning Map for a Siletz Tribe application (CPA 22-01 & ZC 22-01). A water service contract with the Confederated Tribes was approved contingent on a pending rate study. The council also approved electronic bill presentment and payment software contracts, and tabled discussion on a homeless camp removal policy pending a draft ordinance.

• Adopted Ordinance 204-22 amending Comprehensive Plan and Zoning Map for Siletz Tribe (3-0)
• Approved water service contract with Confederated Tribes of Siletz Indians, contingent on rate study addendum (all in favor)
• Approved contract for Electronic Bill Presentment and Payment with Invoice Cloud and Vision MS (all in favor)
• Approved August 8 regular meeting and work session minutes (all in favor)
• Approved accounts payable as presented (all in favor)
• Tabled homeless camp removal policy; staff to draft ordinance
• Set job posting interviews for August 29 with committee of Viar, Chestler, Retasket
• Councilor Cummiskey volunteered to serve on Habitat for Humanity board

Meeting

The council approved revised findings of fact and conclusions of law for a zone change application (SPA 22-01 & ZC 22-01) for the Confederated Tribes of Siletz Indians. The motion passed unanimously. The council also introduced Ordinance 204-22 to amend the comprehensive plan and zoning maps to reflect the change, moving it to a second reading and public hearing.

• Approved revised findings for zone change application for Siletz Tribe (unanimous)
• Introduced Ordinance 204-22 amending comprehensive plan and zoning maps, moved to second reading (unanimous)
• Approved $66.00 ad in NewsTimes for Pow Wow (unanimous)
• Approved minutes of July 25, 2022 regular meeting (unanimous)
• Approved accounts payable as submitted (unanimous)
• Appointed Councilor Trachsel as Council President
• Tabled discussion on homeless camp removal policy to a future work session

Work Session

The City Council held a work session to review the final draft of a rewritten water service agreement with the Confederated Tribes of Siletz Indians. Mayor Worman read the agreement into the record, and council discussed each section, including proportionate shares, SDCs, rate studies, and construction and maintenance changes. No formal vote was taken; council members supported removing ambiguity and suggested establishing a water board or committee for future continuity. Comments were requested by email, and the next agenda item was postponed.

• Reviewed final draft water agreement with CTSI (no vote)
• Supported removing ambiguity in water agreement
• Suggested establishing a water board or committee
• Postponed selecting joint meeting topics with CTSI
• Adjourned work session at 7:00 PM

Work Session

This agenda for the Siletz City Council work session contains only website navigation and boilerplate text; no specific agenda items, decisions, or discussions are listed. The meeting appears to be scheduled but the agenda provides no substantive content.

Meeting

This agenda contains only boilerplate navigation and website text, with no listed agenda items, decisions, or discussions. The meeting appears to be scheduled but no substantive business is detailed in the provided text.

Meeting

The provided agenda text contains only website navigation menus, contact information, and boilerplate. No actual agenda items, decisions, or discussions are listed for the July 25, 2022 meeting.

Meeting

The Siletz City Council approved a non-binding Declaration of Cooperation for a Lincoln County homeless response system, appointing Councilor Trachsel as committee member and Retasket as alternate. They also selected four legislative priorities for the League of Oregon Cities, authorized the mayor to sign the NPDES permit renewal application, and tabled the zone change application for the Confederated Tribes of the Siletz Indians until August 8, 2022.

• Approved minutes of July 11, 2022 regular meeting and executive session (all in favor)
• Approved accounts payable for July 25, 2022 (all in favor)
• Selected four legislative priorities for LOC 2023 agenda (all in favor)
• Approved non-binding Declaration of Cooperation for homeless response, appointed Trachsel and Retasket (all in favor)
• Authorized mayor to sign NPDES permit renewal application (all in favor)
• Tabled zone change application for Confederated Tribes until August 8, 2022
• Directed staff to gather insurance info for potential golf cart donation
• Agreed to publish RFP for new city website

Executive Session

This is a notice for a Siletz City Council executive session on July 11, 2022. The agenda text provided contains only website navigation and boilerplate, with no specific items listed for discussion or decision. The meeting appears to be procedural in nature, with no public agenda details available.

• No specific agenda items listed in the provided text

Meeting

This agenda for the Siletz City Council meeting on July 11, 2022, contains only website navigation and boilerplate text. No specific agenda items, decisions, or discussions are listed.

Meeting

The Siletz City Council approved a zone change from General Residential to General Commercial for the Confederated Tribes of the Siletz Indians' proposed recreation center at 477 SW Ferry Ave, directing staff to prepare findings of fact. The council also appointed Mark Cummiskey to fill a council vacancy, adopted Ordinance 203-22 revising the PUD franchise fee, and approved several routine items including minutes, accounts payable, and a parks budget expenditure.

• Approved rezone application 2022-01 for 477 SW Ferry Ave from residential to commercial (all in favor)
• Appointed Mark Cummiskey to unexpired Council Position No. 2 (all in favor)
• Adopted Ordinance 203-22 amending PUD franchise fee (all in favor)
• Approved June 27, 2022 minutes (all in favor)
• Approved accounts payable for July 11, 2022 (all in favor)
• Approved Parks Committee budget expenditures (all in favor, Retasket abstained)
• Approved posting job announcements without specified hours (all in favor)
• Approved up to $5,000 for VisionMS Software training (all in favor)

Executive Session

The Siletz City Council met in executive session to consult with the city attorney about legal rights and duties regarding current or potential litigation, specifically referencing the Illahee Park Agreement. After returning to public session, the council declared no action had been taken during the executive session and adjourned. No substantive decisions were made.

• Entered executive session to consult with attorney on litigation (unanimous)
• Returned to public session with no action taken
• Adjourned meeting at 6:50 PM (motion by Retasket, seconded by Fawver)

Meeting

The Siletz City Council approved minutes, accounts payable, and Resolution 703-22 designating bank depositories and authorized signatures. It also authorized RCAC to conduct a Water/Sewer/SDC rate study at no cost, replacing a previously budgeted $25,000 study. The council discussed but took no final action on municipal court charter changes, the park host agreement, mask requirements, job descriptions, and election petition requirements.

• Approved June 2, 2022 special meeting minutes (all in favor)
• Approved June 13, 2022 regular meeting minutes as amended (all in favor)
• Approved accounts payable for June 13 and June 27, 2022 (all in favor)
• Adopted Resolution 703-22 designating bank depositories and authorized signatures (all in favor)
• Authorized RCAC to conduct Water/Sewer/SDC rate study at no cost (all in favor)

Meeting

This agenda is only procedural boilerplate. It contains no listed agenda items, decisions, or discussion topics for the June 27, 2022 meeting.

Meeting

The Siletz City Council approved a 6% rate increase for DAHL Disposal solid waste services, adopted the FY 2022-23 budget and several related resolutions, and approved a code enforcement officer pilot program. They also approved a variance for a six-foot fence with a three-and-a-half-foot section at the driveway, changed the city's financial institution to Columbia Bank of Newport, and waived water and sewer fees for the Siletz City Library. All motions passed unanimously.

• Approved 6% solid waste rate increase for DAHL Disposal (unanimous)
• Adopted Resolution 699-22, FY 2022-23 Budget (unanimous)
• Approved code enforcement officer pilot program with municipal court clause (unanimous)
• Approved fence variance with 3.5-foot driveway section (unanimous)
• Changed city financial institution to Columbia Bank of Newport (unanimous)
• Waived water and sewer fees for Siletz City Library (unanimous)
• Approved $25,000 water-sewer SDC rate study (unanimous)
• Accepted resignation of Council Seat #2 (unanimous)

Budget

The Siletz City Council is meeting to discuss the city's budget for the 2022-2023 fiscal year. The agenda contains only the meeting title and date, with no specific budget items, dollar amounts, or other details listed. This appears to be a routine budget review session.

• Budget review for fiscal year 2022-2023

Meeting

This is the agenda for the Siletz City Council meeting on June 13, 2022. The provided text contains only the city website's navigation menus and boilerplate, with no actual agenda items listed. No decisions or discussions are specified in the source document.

Meeting

The Siletz City Council held a special meeting and entered executive session to discuss exempt records, returning with no action taken. The council then voted unanimously to end the temporary full-time interim city recorder position and convert it to an hourly temporary part-time to full-time role for three months, with hours set by the city recorder. The change aims to allow time to complete job descriptions and decide on future office staffing.

• Entered executive session under ORS 192.660(2)(f) (passed unanimously)
• Returned from executive session with no action taken
• Ended temporary full-time interim city recorder position and changed to hourly temp part-time/full-time for 3 months (passed unanimously)

Meeting

The provided document contains website navigation links and general city information rather than a meeting agenda. There are no specific items, decisions, or discussions listed for the June 2, 2022, meeting.

Work Session

The Siletz City Council held a workshop with no formal votes. They discussed switching banks, rebuilding the skate park, and adding a 4th of July BBQ. The council agreed to place several items on future agendas, including a code enforcement contract and a possible change to two council meetings per month.

• Agreed skate park needs rebuilding (discussion only)
• Placed code enforcement contract on next council agenda
• Placed council meetings twice per month on next agenda
• Placed Hee Hee Illahee Park manager program on next agenda
• Discussed bank services with Columbia Bank representative

Work Session

The provided document contains only website navigation links and general city information. There are no specific meeting topics, decisions, or discussions recorded for the May 23, 2022, work session.

Budget

The Siletz Budget Committee met on May 12 and May 19, 2022, to review and recommend the FY2022-23 budget. They approved continued participation in the State Revenue Sharing Program and made several adjustments to fund line items, including increases to General, Water, Sewer, and Street funds, and a $2,000 transfer to the Library Fund. The committee recessed and reconvened, then adjourned without a final vote on the overall budget, as the recommendation was to proceed to the city council.

• Elected Mayor Worman as budget committee chair (all in favor)
• Recommended continued participation in State Revenue Sharing Program (all in favor)
• Increased General Fund resources by $6,971 and materials/services by $18,300 (all in favor)
• Increased Water Fund materials/services by $6,000 (all in favor)
• Increased Sewer Fund resources by $8,800 and materials/services by $6,300 (all in favor)
• Increased Street Fund materials/supplies by $25,900 (all in favor)
• Added $2,000 transfer from State Revenue Sharing to Library Fund (all in favor)
• Recessed May 12 meeting to May 19, 2022 (all in favor)

Meeting

The Siletz City Council approved a $250 donation to the Senior Graduating Class of 2022, adopted Resolution 698-22 to participate in the Cascadia Rising 2022 exercise, and approved a contract with Community Services Consortium for water/wastewater assistance. The council also approved a $1,000 retirement contribution for David Eshelman and appointed the City Recorder as budget officer. A bank services proposal was tabled pending further research.

• Approved $250 donation to Senior Graduating Class of 2022 (all in favor)
• Adopted Resolution 698-22 for Cascadia Rising 2022 exercise (all in favor)
• Approved Community Services Consortium contract (all in favor)
• Approved $1,000 retirement contribution for David Eshelman (all in favor)
• Appointed City Recorder Barbara Chestler as budget officer (all in favor)
• Approved accounts payable as submitted (all in favor)
• Approved minutes of April 21, 2022 special meeting as amended (all in favor)
• Tabled bank services proposal pending comparison of fees

Meeting

The provided document is the Siletz city website homepage, not a meeting agenda. It contains navigation menus, contact information, and a promotional message about passkeys, but no agenda items, decisions, or discussion topics for any meeting.

• No agenda items present
• No meeting date or time listed
• No council actions or proposals found

Meeting

The Siletz City Council held a special meeting to interview three applicants for a position. After the interviews, the council moved into executive session to discuss the candidates and pay. They decided to offer the position to a candidate, with the mayor starting reference checks and the hiring process to proceed if the candidate accepts.

• Interviewed three applicants for a city position
• Moved into executive session to discuss candidate selection and pay
• Decided to offer the position to a candidate, pending reference checks and acceptance

Meeting

The Siletz City Council held a special meeting to discuss hiring a new city recorder. They decided to accept Councilor Gail Freer's temporary standing down from her councilor role to take a paid temporary position as city recorder for up to 90 days, ending June 2, 2022, at the prior recorder's pay scale. Interviews for the permanent position were scheduled for March 9, 2022, starting at 6:00 pm, with 45 minutes per applicant. The council also held an executive session during the meeting.

• Accepted Gail Freer's temporary standing down as City Councilor to become paid City Recorder for 90 days ending 6-2-22 at prior recorder's pay scale (all in favor)
• Scheduled interviews for city recorder position on 3-9-22 starting at 6:00 pm, 45 minutes each
• Kept position open until filled; interviews to be held in public meeting with executive session
• Moved into executive session at 7:23 pm and returned at 9:03 pm

Meeting

The City Council accepted the January minutes and consent calendar with two corrections, including fixing a councilor's name and a pronoun. No substantive decisions were made; updates were given on public safety, fire department, staffing, and the wastewater project. The council approved paying bills and adjourned.

• Accepted January minutes and consent calendar with corrections to councilor name and pronoun
• Approved motion to pay bills
• Approved motion to adjourn