Southlake public meetings in 2025

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing to discuss a special exception request for a residential accessory structure. The board will also consider the approval of minutes from the November 13, 2025, meeting.

• Public hearing for ZBA25-0016: request to reduce property line setbacks for a residential accessory structure at 4021 Hilltop Drive

Library Board

The Southlake Library Board will approve minutes from its September 24, 2025 meeting, adopt a calendar of meeting dates for the new fiscal year, and elect a Vice‑Chair. The board will also discuss an employee engagement survey and plans for library holiday events. The meeting includes a public forum for non‑agenda remarks.

• Approve Library Board minutes from September 24, 2025
• Set calendar of meeting dates for the new fiscal year
• Elect a Vice‑Chair for the Library Board
• Discuss Employee Engagement Survey
• Discuss Library Holiday Events

The Library Board approved the minutes from the September 24, 2025 meeting. It adopted a schedule of seven board meetings for fiscal year 2026, listing specific dates. The board elected Lori Burr as Vice Chair. No other motions were decided; remaining items were discussed.

• Approved September 24, 2025 minutes (vote 6-0)
• Approved FY2026 meeting dates: Jan 28, Feb 25, Mar 25, Apr 22, May 27, Aug 26, Sep 23 (vote 6-0)
• Elected Lori Burr as Vice Chair (vote 6-0)

Southlake Arts Council

The Southlake Arts Council will consider two artist contracts: up to $125,000 for a 70th‑anniversary piece by Eric Dowdle and up to $200,000 for a work by Brandon Taylor at the Municipal Service Center. The meeting also includes a public forum for non‑agenda comments, an update on the Public Art Program, and APEX updates.

• Recommend approval of a contract with Eric Dowdle (Dowdle Studios) not to exceed $125,000 for anniversary art
• Recommend approval of a contract with Brandon Taylor (23 Design Co) not to exceed $200,000 for art at the Municipal Service Center
• Public Art Program update
• APEX updates
• Public Forum – three‑minute limit for non‑agenda remarks

Parks and Recreation Board

The Parks and Recreation Board will approve the minutes from its November 10, 2025 meeting. It will then consider recommendations for facilities utilization agreements with several local youth sports organizations, including Dragon Youth Football, Grapevine Southlake Soccer Association, Southlake Carroll Lacrosse Association, Dragon Youth Baseball, Southlake Girls Softball Association, Lady Dragon Lacrosse, and Miracle League of Southlake. The board will also receive updates on a volleyball matching‑funds inquiry, the Recreation and Athletics Taskforce, and general parks and recreation matters.

• Recommendation on a Facilities Utilization Agreement with Dragon Youth Football
• Recommendation on a Facilities Utilization Agreement with Grapevine Southlake Soccer Association
• Recommendation on a Facilities Utilization Agreement with Southlake Carroll Lacrosse Association
• Recommendation on a Facilities Utilization Agreement with Dragon Youth Baseball
• Update on Volleyball Matching Funds Inquiry

Recreation and Athletics Task Force

The Recreation and Athletics Task Force meeting scheduled for Dec 8, 2025 was cancelled due to lack of quorum. The agenda had listed discussion of athletic field rental options and use requirements, the rental fee structure, and a policy for provision of athletics facilities (rentals). No decisions were made.

• Athletic Field Rental Options and Use Requirements
• Athletic Field Rental Fee Structure
• Policy for Provision of Athletics Facilities – Rentals

Southlake Youth Action Commission

The Southlake Youth Action Commission will meet to approve minutes from November and discuss the 2026 Tree Planting Initiative and YAC registration updates.

• Approve minutes from November 10, 2025 meeting
• Discuss 2026 Tree Planting Initiative
• Discuss YAC Registration Update

City Council

The City Council will discuss several infrastructure projects and land use requests. The body is deciding on engineering and maintenance contracts and reviewing site plans and zoning changes for various properties.

• Engineering agreement with Bartlett & West, Inc. for Dove Elevated Storage Tank repainting not to exceed $390,000
• Funding agreement with TxDOT for SH 114 and North White Chapel Blvd improvements not to exceed $527,430
• Radio tower maintenance expenditures to the City of Colleyville not to exceed $160,000
• Public hearing for White’s Chapel Methodist Church site plan at 185 S. White Chapel Boulevard
• Zoning change and site plan for The Overlook of the Willow Tree Gardens at 240 N. Carroll Avenue

The Southlake City Council adopted the full consent agenda, which included an advanced funding agreement with the Texas Department of Transportation for Phase 3 improvements at State Highway 114 and North White Chapel Boulevard, limited to $527,430. The council also approved several development actions, such as the White’s Chapel Methodist Church site plan, a zoning change for the Willow Tree Gardens project, and a nomination to the Tarrant Appraisal District Board. All items were approved unanimously.

• Approved Consent Agenda items 4A‑4K, including engineering services agreement (up to $390,000) (5‑0)
• Approved Resolution No. 25‑044, TxDOT advanced funding agreement for SH‑114/White Chapel improvements (up to $527,430) (5‑0)
• Approved annual NETCO radio tower maintenance expenditure to City of Colleyville (up to $160,000) (5‑0)
• Approved variance and plat extension for Stanfield Addition at 880‑950 Davis Blvd (5‑0)
• Approved plat revisions for The Oaks at 2140 E. Highland St., 2160 E. Highland St., and 1440 N. Kimball Ave (5‑0)
• Approved site plan ZA25‑0069 for White’s Chapel Methodist Church (9,942 sq ft building) (5‑0)
• Approved Ordinance No. 480‑810A, ZA25‑0068, 1st reading zoning change and site plan for Overlook of Willow Tree Gardens (5‑0)
• Approved Resolution No. 25‑049 nominating Keziah Farrar to Tarrant Appraisal District Board (under consent) (5‑0)

City Council

The City Council will discuss several infrastructure projects and plat revisions. The meeting includes a public hearing for a site plan at White’s Chapel Methodist Church and a first reading for a zoning change at 240 N. Carroll Avenue.

• Engineering services for Dove Elevated Storage Tank repainting not to exceed $390,000
• TxDOT funding for SH 114 and N. White Chapel Blvd improvements not to exceed $527,430
• NETCO radio tower maintenance payment to City of Colleyville not to exceed $160,000
• Public hearing for White’s Chapel Methodist Church site plan at 185 S. White Chapel Boulevard
• Zoning change and site plan for The Overlook of the Willow Tree Gardens at 240 N. Carroll Avenue

Planning and Zoning Commission

The Sign Board will meet to approve minutes from the previous meeting and consider a variance for a sign at 2820 E. Southlake Boulevard. The agenda includes executive sessions and administrative comments.

• Approving minutes from October 9, 2025 Sign Board Meeting
• Consideration of Sign Variance SV2 5-0012 for Craftway Kitchen at 2820 E. Southlake Boulevard
• Executive Session for attorney consultation
• Administrative Comments
• Chairman Comments

Planning and Zoning Commission

The Southlake Planning and Zoning Commission will hold a work session and a regular session. It will approve the minutes from the October 9, 2025 meeting and approve a plat for Lots 50 and 51 at 2530 Johnson Road. The commission will consider a zoning change and site plan for The Overlook of the Willow Tree Gardens development at 240 N. Carroll Avenue, a site plan for White’s Chapel Methodist Church at 185 S. White Chapel Boulevard, and a plat revision for The Oaks at 2140 and 2160 E. Highland Street and 1440 N. Kimball Avenue. Public hearings are scheduled for the latter three items.

• Approve minutes for the Planning and Zoning Commission meeting held on October 9, 2025
• Approve plat for Lots 50 and 51, J.J. Freshour No. 521 Addition at 2530 Johnson Road
• Consider zoning change and site plan for The Overlook of the Willow Tree Gardens at 240 N. Carroll Avenue
• Consider site plan for White’s Chapel Methodist Church at 185 S. White Chapel Boulevard
• Consider plat revision for The Oaks at 2140 and 2160 E. Highland Street and 1440 N. Kimball Avenue

City Council

The Southlake City Council will consider a consent agenda that includes several routine approvals, such as a variance for a residential sidewalk at 2530 Greenbough Lane and a $133,600 contract with Notification Systems of America, Inc. for access control equipment at the Municipal Service Center and Public Safety Training Tower. The council will also adopt resolutions casting votes for the Tarrant and Denton Appraisal District Boards and will select design alternatives for the Town Hall Plaza Park project. Additional items include encroachment agreements for screening walls and a waterline project at 2665 N. White Chapel Blvd.

• Approve variance ZA25-0065 for a 5‑foot sidewalk at 2530 Greenbough Lane.
• Approve contract with Notification Systems of America, Inc. up to $133,600 for access control systems at the Municipal Service Center and Public Safety Training Tower.
• Approve encroachment and joint use agreements for screening walls at 240 N Carroll Avenue and 2008 Wheeler Drive.
• Approve encroachment agreement with Oncor Electric for waterline, storm drain, and roadway within a 60‑foot electric transmission easement at 2665 N. White Chapel Blvd.
• Adopt Resolutions No. 25‑047 and 25‑048 casting votes for the Tarrant and Denton Appraisal District Boards.

The meeting minutes for the Southlake City Council on 2025-11-18 could not be retrieved. The source indicates the file was missing, so no substantive decisions, approvals, or votes are documented. Consequently, there are no recorded actions to report.

City Council

The Southlake City Council will hold a work session followed by a regular session to discuss agenda items, including economic development negotiations and a Veterans of Foreign Wars proclamation. The council will also consider a contract for access control systems and approve encroachment agreements for utility projects.

• Contract with Notification Systems of America for access control systems (up to $133,600)
• Encroachment agreement for screening wall at 240 N Carroll Avenue
• Encroachment agreement for screening wall and fence at 2008 Wheeler Drive
• Encroachment agreement for Oncor Electric at 2665 N. White Chapel Blvd
• Variance to Subdivision Ordinance No. 483 at 2530 Greenbough Lane

Building Board of Appeals

The Building Board of Appeals will meet to handle administrative tasks and board organization. The agenda consists of procedural items and member orientation.

• Approval of October 28, 2024 meeting minutes
• Appointment of a Vice Chair
• New Board Member Orientation
• Review of the Rules of Procedure

Advisory Commission on Persons with Disabilities

The Advisory Commission on Persons with Disabilities will consider cancelling its December 22, 2025, meeting. The body will also review the city's adaptive programs and services framework.

• Cancel December 22, 2025, meeting
• Review adaptive programs and services framework
• Approve October 27, 2025, meeting minutes
• Public forum for non-agenda items

The Advisory Commission on Persons with Disabilities approved the October 27, 2025 meeting minutes with a 6‑0 vote. It also voted to cancel the scheduled meeting on December 22, 2025, again by a 6‑0 vote. No other actions were decided.

• Approved October 27, 2025 minutes (vote 6‑0)
• Cancelled December 22, 2025 meeting (vote 6‑0)

Zoning Board of Adjustment

The Southlake Zoning Board of Adjustment will hold a regular session and may enter executive session to consult the City Attorney. The board will approve the minutes from the October 30, 2025 meeting. A public hearing will be held on a special exception (ZBA25-0015) for domestic employee or family quarters on Lot 9R, Block B, Lakewood Ridge Addition, located at 4488 Soda Ridge Rd., currently zoned SF-1A.

• Potential executive session to consult the City Attorney under Texas Government Code §551.071.
• Approval of minutes from the October 30, 2025 Zoning Board of Adjustment meeting.
• Public hearing on Special Exception ZBA25-0015 for domestic employee/family quarters at 4488 Soda Ridge Rd., Lot 9R, Block B, Lakewood Ridge Addition, currently SF-1A zoning.

The Zoning Board approved the minutes from the October 30, 2025 meeting by a 4‑0 vote. It also approved Special Exception ZBA25-0015 for domestic employee or family quarters at 4488 Soda Ridge Rd., subject to an engineer’s flood‑risk review and inspection of previously unpermitted work, again by a 4‑0 vote. The meeting was then adjourned.

• Approved October 30, 2025 minutes (4-0-0)
• Approved Special Exception ZBA25-0015 for 4488 Soda Ridge Rd., subject to flood review and inspection of unpermitted work (4-0-0)
• Adjourned meeting

S.K.I.L. (Southlake Kids Interested in Leadership)

The Southlake Kids Interested in Leadership (S.K.I.L.) group will meet at the Southlake Town Hall to discuss team projects and leadership strategies. The agenda includes a business speaker on leadership and concludes with an adjournment. No city council action is scheduled.

• Business speaker on leadership
• Team projects discussion
• Team strategies for project development

Senior Advisory Commission

The Senior Advisory Commission will elect its Vice‑Chair and Secretary. The commission will also receive FY25 updates from the Senior Activity Center, Metroport Meals on Wheels, and Call a Ride Southlake, and discuss proposed speakers and meeting dates for 2026.

• Election of Senior Advisory Commission Vice‑Chair and Secretary (decision)
• Senior Activity Center FY25 update (discussion)
• Metroport Meals on Wheels FY25 update (discussion)
• Call a Ride Southlake FY25 update (discussion)
• 2026 Yearly Review – proposed speakers (discussion)

Metroport Teen Court Advisory Board

The board will meet to appoint a Chair and Vice-Chair for fiscal year 2026. Members will also receive updates regarding Teen Court and Youth Diversion for FY25.

• Appointment of Teen Court Advisory Board Chair and Vice-Chair for FY26
• Staff updates on Teen Court and Youth Diversion FY25

The board unanimously approved the September 8, 2025 meeting minutes. Marjorie Lewis was re‑appointed as Chair for FY26, and Chuck Taggart was appointed Vice‑Chair, both by unanimous vote. The meeting was then adjourned.

• Approved September 8, 2025 minutes (unanimous)
• Re‑appointed Marjorie Lewis as Chair (unanimous)
• Appointed Chuck Taggart as Vice‑Chair (unanimous)
• Adjourned meeting (unanimous)

Parks and Recreation Board

The Parks and Recreation Board will approve minutes from the October 13, 2025 meeting, hold a public forum for citizen comments, and conduct an executive session to seek city‑attorney advice on Open Meetings Act and social‑media issues. The board will then discuss the North Park Turf Project fencing improvements, receive an update from the Recreation and Athletics Taskforce, and provide a general Parks and Recreation update.

• Approve minutes from the Parks & Recreation Board meeting held on October 13, 2025
• Executive session to seek city‑attorney advice on the Open Meetings Act and social‑media considerations
• Discussion of North Park Turf Project – fencing improvements
• Recreation and Athletics Taskforce update
• Parks and Recreation general update

The Parks and Recreation Board approved the minutes from the October 13, 2025 meeting with no changes. A motion was made by Vice‑Chair Paul Venesky and seconded by Board Member Patrick Mundlin. All seven board members voted aye and the motion carried.

• Approved October 13, 2025 meeting minutes (7‑0 vote)

Recreation and Athletics Task Force

The Recreation and Athletics Task Force will meet to review feedback and the decision process. The body will discuss cost recovery for athletic field use and policies for the provision of athletic facilities.

• Cost recovery related to athletic field use
• Review of current FUA rates and recommended changes
• Policy for Provision of Athletic Facilities (FUA’s)

Southlake Youth Action Commission

The Southlake Youth Action Commission will elect a Chair, Vice-Chair, and Secretary. The commission will also discuss hosting elections and several community projects.

• Election of Commission Chair, Vice-Chair, and Secretary
• Planning for elections with the City Secretary’s Office
• Date selection for Adopt-a-Street
• Home for the Holidays update
• YAC Summit update

The commission approved the minutes from the October 13 meeting and the Board Retreat minutes, each with a 7‑0 vote. Members elected Maya Perera as Chair, Vyas Vishnukumar as Vice‑Chair, and William Zhang as Secretary, also by a 7‑0 vote. No other actions were decided.

• Approved October 13, 2025 meeting minutes (vote 7-0)
• Approved October 13, 2025 Board Retreat minutes (vote 7-0)
• Elected Maya Perera Chair, Vyas Vishnukumar Vice‑Chair, William Zhang Secretary (vote 7-0)

City Council

The City Council will discuss intersection options for North Carroll Avenue and Lake Wood Drive. The body is deciding on several contracts, an economic development agreement, and a public hearing regarding recreation program standards for children.

• Florence Elevated Storage Tank Repaint Project contract with O&J Coatings, Inc. not to exceed $925,000
• Public hearing for Ordinance No. 1297 regarding 2026 Standards of Care for elementary age children's recreation programs
• Economic development agreement with NL Southlake LLC (dba Dakota’s Steakhouse)
• Encroachment and Joint Use Agreement for a retaining wall at 900 Davis Boulevard
• Discussion of North Carroll Avenue and Lake Wood Drive intersection options

The Southlake City Council voted unanimously to approve all items on the consent agenda, including meeting minutes, a meeting cancellation, excused absences, a retaining‑wall agreement, a storage‑tank repaint contract, an economic‑development agreement, and two employee‑handbook resolutions. The Council also approved Ordinance No. 1297, the second reading of the 2026 standards of care for elementary recreation programs. All actions were recorded with a 7‑0 vote.

• Approved minutes from the Oct 21, 2025 meeting (7‑0)
• Cancelled the Dec 16, 2025 regular city council meeting (7‑0)
• Excused absences of Councilmember Randy Robbins and Planning & Zoning Chair Daniel Kubiak (7‑0)
• Approved encroachment and joint‑use agreement for a retaining wall at 900 Davis Blvd (7‑0)
• Awarded the Florence Elevated Storage Tank repaint contract to O&J Coatings, Inc., up to $925,000 (7‑0)
• Approved economic development agreement with NL Southlake LLC, DBA Dakota’s Steakhouse (7‑0)
• Approved Resolution No. 25‑045 amending employee‑handbook holidays (7‑0)
• Approved Ordinance No. 1297, 2nd reading, adopting 2026 recreation program standards (7‑0)

City Council

The Southlake City Council will consider a consent agenda that includes an encroachment agreement for a retaining wall at 900 Davis Boulevard, a $925,000 construction contract for the Florence Elevated Storage Tank Repaint Project, and an economic development agreement with NL Southlake LLC (Dakota’s Steakhouse). The council will also hold a public hearing on Ordinance No. 1297, second reading, adopting 2026 standards of care for elementary recreation programs. Executive session topics include legal advice, real‑property deliberations, and economic‑development negotiations.

• Approve encroachment and joint‑use agreement for a retaining wall across a 15‑foot sanitary sewer easement at 900 Davis Boulevard
• Award construction contract for the Florence Elevated Storage Tank Repaint Project to O&J Coatings, Inc., not to exceed $925,000
• Consider economic development agreement with NL Southlake LLC, dba Dakota’s Steakhouse
• Public hearing on Ordinance No. 1297 (2nd reading) adopting 2026 Standards of Care for elementary recreation programs
• Cancel the December 16, 2025 regular City Council meeting

Southlake Parks Development Corporation

The Southlake Parks Development Corporation will consider funding recommendations for capital equipment and landscaping services. The body will also discuss a sales tax report.

• Funding for capital equipment from Ford Audio-Video Systems LLC not to exceed $680,000
• Funding for landscaping services with O’Donnel’s Landscape Services, LLC (dba Yellowstone Landscape) not to exceed $446,000

Zoning Board of Adjustment

The Zoning Board of Adjustment will approve the minutes from its September 11, 2025 meeting and address administrative comments. It will hold a public hearing on a special exception (ZBA25-0014) to permit accessory buildings larger than normally allowed on Lot 17, Block 3, Southlake Meadows Phase 1, located at 901 Charleston Drive, which is currently zoned Residential Planned Unit Development (RPUD). The board may also convene an executive session to seek advice from the City Attorney if needed.

• Approval of September 11, 2025 ZBA meeting minutes
• Administrative comments
• Public hearing on ZBA25-0014 special exception for accessory structures at 901 Charleston Drive
• Potential executive session to consult City Attorney

The board approved the minutes from the September 11, 2025 Zoning Board meeting by a 4‑0 vote. It also approved a special exception (ZBA25-0014) to allow a 900‑sq‑ft pool cabana at 901 Charleston Drive, with the condition that the permit submittal substantially match the plans presented, again by a 4‑0 vote.

• Approved September 11, 2025 meeting minutes (vote 4-0-0)
• Approved special exception ZBA25-0014 for 900‑sq‑ft pool cabana at 901 Charleston Drive, condition permit matches plans (vote 4-0-0)

Southlake Arts Council

The council will elect a Vice‑Chair and Secretary. It will recommend approval of a contract with artist Eric Dowdle, dba Dowdle Studios, for up to $120,000 to install artwork for the city’s 70th anniversary. The council will also approve a public‑art display permit for the CISD student artwork exhibit and reschedule its November meeting to Tuesday, November 18, 2025.

• Election of the Southlake Arts Council Vice‑Chair and Secretary
• Recommend approval of a contract with Eric Dowdle (Dowdle Studios) up to $120,000 for 70th‑anniversary art installation
• Approve the Public Art Display Permit for the CISD Student Artwork Exhibit
• Reschedule the November meeting to Tuesday, November 18, 2025

Community Enhancement and Development Corporation

The Community Enhancement and Development Corporation will discuss FY 2026 strategic priorities and economic development incentives. The board is considering several annual expenditures for security, construction, and equipment at The Marq Southlake.

• Expenditure with Davidson Reconstruction Inc. for facility services at The Marq Southlake not to exceed $655,000
• Expenditure with Marathon Fitness for equipment at The Marq Southlake not to exceed $290,000
• Expenditure with Tactical Systems Network LLC for security at The Marq Southlake not to exceed $215,000
• Expenditure with Sunbelt Pools Inc. for aquatic equipment at The Marq Southlake not to exceed $125,000
• Executive session to discuss economic development incentive programs for Project No. 2025-01 and Project No. 2024-01

Advisory Commission on Persons with Disabilities

The Advisory Commission on Persons with Disabilities will review current program funding and the results of the Fiscal Year 2026 Draft Strategic Priorities Survey. The body will also discuss a citizen satisfaction survey and logo concept updates.

• Review of current programs and funding follow-up
• Discussion of Fiscal Year 2026 Draft Strategic Priorities Survey results
• Review of draft logo concept updates
• Discussion of Citizen Satisfaction Survey
• Executive session to seek legal advice regarding the Open Meetings Act and Ordinance No. 635-D

The Advisory Commission on Persons with Disabilities approved the September 29, 2025 meeting minutes with a 7‑0 vote. The commission changed the November 2025 meeting date from the 24th to the 17th. Staff were directed to adopt Logo Concept 1 for the commission’s branding. No other actions were taken.

• Approved September 29, 2025 minutes (vote 7-0)
• Changed November meeting date to Nov 17, 2025
• Directed staff to use Logo Concept 1

Corridor Planning Committee

The Corridor Planning Committee will review and make recommendations on several commercial and office developments. The body will also discuss a Master Plan Update for Southlake Town Square to guide future development.

• Proposed 11,563 square-foot office building at 1360 N. Carroll Ave.
• Proposed commercial development on 3.5 acres at 2530 & 2580 W. Southlake Blvd.
• Proposed office development on 2.8 acres at 360 Randol Mill Ave.
• Proposed zoning amendment and site plan for The Overlook at 240 N. Carroll Ave.
• Proposed 18-acre senior living development at N. Carroll Ave. and E. Highland St.

Library Board

The Southlake Library Board will approve minutes from its September 24, 2025 meeting, set the meeting calendar for the new fiscal year, and elect a Vice‑Chair if the City Council has not appointed one. The board will also discuss a citizen satisfaction survey, a German American exhibit, a STEAM‑tastic bilingual story time, and a Home for the Holidays program, and receive an update from the Library Foundation of Southlake.

• Approve Library Board minutes from the September 24, 2025 meeting
• Set a calendar of meeting dates for the new fiscal year
• Elect a Vice‑Chair, if not appointed by the City Council
• Discussion of Citizen Satisfaction Survey, German American Exhibit, STEAM‑tastic Bilingual Story Time, and Home for the Holidays
• Library Foundation of Southlake update

City Council

The Southlake City Council will approve the minutes from the October 7 meeting and take several consent agenda actions, including denying Oncor Electric Delivery Company's rate change application. Council members will adopt new standards of care for elementary recreation programs and approve a plat revision for the Hideaway Jones Addition at 500 E. Bob Jones Road. Public hearings will be held on zoning changes for properties on N. White Chapel Boulevard and Shady Oaks Drive.

• Approve Resolution No. 25-043, denying Oncor Electric Delivery Company LLC's application to change rates within the City.
• Approve Ordinance No. 1297, 1st Reading, adopting the 2026 Standards of Care for recreation programs for elementary age children.
• Approve ZA25-0064, Plat Revision for Hideaway Jones Addition at 500 E. Bob Jones Road (current zoning SF-1A).
• Public hearing on Ordinance No. 480-837, zoning change for 1800 and 1900 N. White Chapel Blvd (AG to ECZ).
• Public hearing on Ordinance No. 1269-F, amendment to the Consolidated Future Land Use Plan for 1835 Shady Oaks Drive (Office Commercial to Medium Density Residential).

The council approved the minutes from the October 7 meeting and denied Oncor Electric Delivery Company's rate change application. It adopted the first reading of Ordinance 1297 for 2026 recreation program standards, approved a plat revision for the Hideaway Jones Addition, and approved Resolution 25-041 to decertify a portion of water service certificates. The council withdrew Ordinance 480-836, approved sign variances for Lambert Home Headquarters, and approved Ordinance 480-837 changing the zoning of the Trademark Southlake site to an Employment Center district.

• Approved minutes from Oct. 7, 2025 (6-0)
• Denied Oncor Electric Delivery Co. rate change application (Resolution 25-043) (6-0)
• Adopted first reading of Ordinance 1297, 2026 recreation standards (6-0)
• Approved plat revision ZA25-0064 for Hideaway Jones Addition (6-0)
• Approved Resolution 25-041 to decertify water service CCN portion (6-0)
• Withdrew Ordinance 480-836 zoning change for N. White Chapel Blvd. (6-0)
• Approved sign variances SV25-0011 for Lambert Home Headquarters (6-0)
• Approved Ordinance 480-837 zoning change for Trademark Southlake to Employment Center district

City Council

The City Council will hold public hearings on zoning changes for properties on N. White Chapel Blvd and Shady Oaks Drive. The body will also consider a rate change application from Oncor Electric Delivery Company LLC and discuss economic development incentives in executive session.

• Resolution No. 25-043: Denying Oncor Electric Delivery Company LLC's application to change rates
• Ordinance No. 480-837: Zoning change to Employment Center Zoning for 1800 and 1900 N. White Chapel Blvd
• Ordinance No. 480-839: Zoning change to Single Family Residential for 1835 Shady Oaks Drive
• Ordinance No. 1269-F: Land use change to Medium Density Residential for 1835 Shady Oaks Drive
• Resolution No. 25-041: Decertifying a portion of water service CCN No. 10101 to remove overlap with Town of Westlake

Senior Advisory Commission

The Senior Advisory Commission meeting on October 14, 2025 will consider approval of the September 9, 2025 meeting minutes, provide a public forum for non‑agenda comments, and include an informational update from the Fire Department. No other decisions are scheduled. The meeting is at The Marq Southlake, Legends Hall – Executive Board Room, 285 Shady Oaks Drive.

• Approve the September 09, 2025 Senior Advisory Commission meeting minutes
• Fire Department Update (informational discussion)

Parks and Recreation Board

The Parks and Recreation Board will approve minutes from the September 8, 2025 meeting and hold a public forum for citizen comments. The board will consider a recommendation on the 2026 Standards of Care Ordinance No. 1297. Additional discussion will include updates from the Recreation and Athletics Taskforce, a recap of the TRAPS North Parks Maintenance Rodeo, and a general Parks and Recreation update. The meeting will conclude with adjournment.

• Approve minutes from the September 8, 2025 Parks & Recreation Board meeting
• Recommendation on the 2026 Standards of Care Ordinance No. 1297
• Recreation and Athletics Taskforce update
• TRAPS North Parks Maintenance Rodeo recap
• General Parks and Recreation update

The Parks and Recreation Board unanimously approved the minutes from the September 8, 2025 meeting. It also unanimously approved a recommendation to adopt the 2026 Standards of Care Ordinance No. 1297.

• Approved September 8, 2025 meeting minutes (6-0)
• Approved recommendation for 2026 Standards of Care Ordinance No. 1297 (6-0)

Southlake Youth Action Commission

The Southlake Youth Action Commission will convene a board retreat on October 13, 2025 at The Marq Southlake – Legends Hall. Commissioners will discuss introductions, review the calendar, conduct a team‑building activity, hold a mission workshop, design a T‑shirt, and work on strategic priorities for 2025‑2026. No formal decisions are indicated; the agenda consists of discussion items.

• Introductions
• Calendar Review
• Team Building Activity
• 2025‑2026 SYAC Mission Workshop
• 2025‑2026 Strategic Priorities Workshop

The Southlake Youth Action Commission met on Oct. 13, 2025 for a board retreat. Members introduced themselves, reviewed the calendar, and participated in team‑building, mission, t‑shirt design, and strategic‑priorities workshops. The meeting was adjourned at 3:15 p.m. No formal actions, approvals, or votes were recorded.

Southlake Youth Action Commission

The Southlake Youth Action Commission will meet to conduct introductions and an ice breaker activity. The body will also review its calendar and bylaws.

• Approval of May 12, 2025, meeting minutes
• Bylaw review and expectations
• Calendar review

The Southlake Youth Action Commission approved the minutes from its May 12, 2025 meeting. The motion passed unanimously with a 7‑0 vote. No other actions were taken before the meeting was adjourned.

• Approved May 12, 2025 meeting minutes (7-0)

Planning and Zoning Commission

The Southlake Sign Board will first approve the minutes from its September 4, 2025 meeting. It will then consider item SV25-0011, a sign variance request for Lambert Home Headquarters located at 1710 N. White Chapel Blvd. The meeting also includes executive sessions for attorney consultation as required by the Open Meetings Act.

• Approve minutes from the September 4, 2025 Sign Board Meeting
• Consider SV25-0011: sign variances for Lambert Home Headquarters at 1710 N. White Chapel Blvd.
• Executive session to seek City Attorney advice on posted agenda subjects

The council approved several consent‑agenda items, including the meeting minutes, a sidewalk variance (ZA25‑0065), a $133,600 equipment purchase, and multiple encroachment agreements. It also approved the natural‑grass option for the Town Hall Plaza Park and decided not to pursue further restroom/amenity design, with all votes 7‑0. Resolutions casting votes for the Tarrant and Denton appraisal district boards were approved under consent.

• Approved minutes from the November 4, 2025 council meeting (7‑0)
• Approved variance ZA25‑0065 for a 5‑foot sidewalk at 2530 Greenbough Lane (7‑0)
• Approved purchase of equipment and services from Notification Systems of America, Inc. up to $133,600 (7‑0)
• Approved encroachment and joint‑use agreement for a screening wall at 240 N Carroll Avenue (7‑0)
• Approved encroachment and joint‑use agreement for a screening wall and iron fence at 2008 Wheeler Drive (7‑0)
• Approved encroachment agreement with Oncor Electric for waterline and storm drain at 2665 N. White Chapel Blvd (7‑0)
• Approved natural‑grass option for the Town Hall Plaza Park project (7‑0)
• Approved decision to halt further restroom/amenity design for the park, directing staff to locate potential watering feature sites (7‑0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider approving the minutes from its September 18, 2025 meeting. It will also hold a public hearing to consider ZA25‑0064, a plat revision for the Hideaway Jones Addition located at 500 E. Bob Jones Road, currently zoned SF‑1A. No other substantive items are on the agenda.

• Approve minutes for the Planning and Zoning Commission meeting held on September 18, 2025
• Public hearing on ZA25-0064, plat revision for Hideaway Jones Addition at 500 E. Bob Jones Road (current zoning SF-1A)

The Planning & Zoning Commission voted 5‑0‑0 to approve the minutes from the September 18, 2025 meeting. It also approved the plat revision ZA25‑0064 for the Hideaway Jones Addition at 500 E. Bob Jones Road, also by a 5‑0‑0 vote. The commission noted that the next Planning & Zoning meeting scheduled for October 23, 2025 will be cancelled.

• Approved September 18, 2025 meeting minutes (5-0-0)
• Approved plat revision ZA25-0064 for Hideaway Jones Addition (5-0-0)
• Cancelled Planning & Zoning meeting scheduled for October 23, 2025

S.K.I.L. (Southlake Kids Interested in Leadership)

The Southlake Kids Interested in Leadership (S.K.I.L.) program will hold a meeting at Southlake Town Hall to introduce participants and program expectations. A quorum of the City Council is not expected to attend.

• Program introduction and student introductions
• Charles Schwab team presentations
• Meeting held at 1400 Main Street, 2nd Floor Council Chambers

City Council

The Southlake City Council will consider items in a work session (no action) and then hold an executive session for legal advice, real‑property and economic‑development deliberations. In the regular session, the council will approve a consent agenda that includes minutes, fee‑schedule amendments, and an encroachment and joint‑use agreement for a bridge at 519 N. Kimball Avenue. Several zoning changes will be heard, notably for 2530 Johnson Road and Carrus Care Southlake, with first and second readings of other development plans.

• Approve Encroachment and Joint Use Agreement for a vehicular and pedestrian bridge at 519 N. Kimball Avenue
• Approve Resolution No. 25-035 amending the City Fee Schedule
• Public hearing on zoning change for 2530 Johnson Road (Agricultural to Residential Planned Unit Development)
• Public hearing on zoning change for Carrus Care Southlake at 600‑660 W. Southlake Blvd (Detailed Site Plan District)
• First reading of zoning change for 1965 and 1975 N. White Chapel Blvd (Agricultural to Residential Planned Unit Development)

The City Council voted 3‑4 to reject the amendment that would change the underlying future land use designation for 2530 Johnson Road from low‑density to medium‑density residential. Earlier, the council unanimously approved a Memorandum of Understanding for Project No. 2024‑01 (7‑0) and adopted the consent agenda items, including minutes, grant authority, fee schedule amendment, encroachment agreement and several plat extensions (7‑0). The council also approved a zoning change for the same property to RPUD and approved sign variances and a two‑lot plat showing.

• Approved MOU for Project No. 2024‑01 (7‑0)
• Approved consent agenda items (minutes, grant resolution, fee schedule amendment, encroachment agreement, extensions, etc.) (7‑0)
• Approved zoning change for 2530 Johnson Road to RPUD (vote not recorded)
• Approved sign variance for Paragon Plastic Surgery at 1130 N Carroll Ave (vote not recorded)
• Approved two‑lot plat showing for lots 14 and 15 at 1900 N Carroll Ave and 1100 Primrose Ln (vote not recorded)
• Denied amendment to change underlying land use from low‑density to medium‑density for 2530 Johnson Road (3‑4)

City Council

The Southlake City Council will convene a work session followed by a regular session to discuss legal advice, real‑property acquisition, and economic‑development incentives in executive session. A consent agenda will approve minutes, fee‑schedule amendments, an encroachment agreement for a bridge at 519 N. Kimball Avenue, and extensions of two plat cases. The council will conduct public hearings on several zoning and land‑use amendments, including changes for 2530 Johnson Road and Carrus Care Southlake. Resolutions will nominate candidates to the Denton and Tarrant Appraisal District Boards.

• Approve Resolution No. 25-035 amending the City Fee Schedule.
• Approve Encroachment and Joint Use Agreement for a bridge at 519 N. Kimball Avenue.
• Public hearing on Ordinance No.1269-E to change land‑use designation for 2530 Johnson Road to medium‑density residential.
• Public hearing on Ordinance No.480-838 to rezone 2530 Johnson Road from Agricultural to Residential Planned Unit Development.
• Public hearing on Ordinance No.480-445b for Carrus Care Southlake at 600‑660 W. Southlake Blvd.

Advisory Commission on Persons with Disabilities

The Southlake Advisory Commission on Persons with Disabilities will approve the minutes from its August 25, 2025 meeting. Commissioners will review current programs and funding, discuss draft strategic priorities for fiscal year 2026, and examine draft logo concepts. The public forum allows three‑minute remarks but no agenda items will be acted on.

• Approve minutes of the August 25, 2025 meeting
• Review of current programs and funding
• Discuss fiscal year 2026 draft strategic priorities
• Review draft logo concepts

The Advisory Commission on Persons with Disabilities approved the minutes from its August 25, 2025 meeting. A public forum was held during which a resident announced a new Down syndrome facility, Gigi's Playhouse, to open in Grapevine in late spring. No other substantive actions were recorded.

• Approved August 25, 2025 meeting minutes

Library Board

The Southlake Library Board will approve minutes from its August 27, 2025 meeting and discuss public library benchmark comparisons. The board will also receive a Librarian’s Report and an update from the Library Foundation of Southlake. A public forum will allow residents to speak on non‑agenda items, but no action will be taken on those remarks.

• Approval of Library Board minutes from the August 27, 2025 meeting
• Discussion of public library benchmark comparisons
• Librarian’s Report
• Update from the Library Foundation of Southlake
• Public forum for resident comments (no action taken)

The board scheduled its next meeting for October 22, 2025 at 6:30 p.m. in the Parkwood Training Center. The meeting was adjourned at 7:23 p.m. No decisions, approvals, or denials were recorded.

Southlake Arts Council

The Southlake Arts Council will consider approval of the public art display permit for the Paul Vigiletti Exhibit scheduled for January 2026 and will approve the minutes from the August 26, 2025 meeting. The agenda also includes a public forum for non‑agenda remarks. Additional discussion items cover artist finalist submissions, the upcoming fall exhibit, the public art program, and APEX updates.

• Approve minutes from the August 26, 2025 Southlake Arts Council meeting
• Approve public art display permit for the Paul Vigiletti Exhibit (January 2026)
• Review MSC Call to Artist finalist submissions
• Discuss plans for the fall exhibit
• Provide update on the public art program and APEX

The Arts Council instructed staff to reach out to the two finalists of the upcoming exhibit and ask them to submit revised proposals for the October meeting. No votes or formal approvals were recorded.

• Staff directed to contact finalists and request revised proposals (no vote)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding land use and zoning changes for 1835 Shady Oaks and a preliminary plat for 410 and 414 Shady Lane. The body will also consider a plat for 1900 N. Carroll Ave. and 1100 Primrose Lane.

• CP25-0003: Proposed land use change from Office Commercial to Medium Density Residential for 1835 Shady Oaks
• ZA25-0057: Proposed zoning change from Agricultural to Single Family Residential for 1835 Shady Oaks
• ZA25-0058: Preliminary Plat for 410 and 414 Shady Lane
• ZA25-0060: Plat for 1900 N. Carroll Ave. and 1100 Primrose Lane

The commission approved the September 4 meeting minutes (4‑0‑1). It adopted an amendment to the Consolidated Future Land Use Plan to change 1835 Shady Oaks to Medium Density Residential (5‑0‑0). It also rezoned the same property to SF‑20A Single Family Residential (5‑0‑0). A preliminary plat for 410 and 414 Shady Lane was denied (5‑0‑0), and a plat for Lots 14 and 15 at 1900 N. Carroll Ave and 1100 Primrose Lane was approved (5‑0‑0).

• Approved minutes for Sept. 4, 2025 meeting (4-0-1)
• Approved amendment CP25-0003 to change land use at 1835 Shady Oaks to Medium Density Residential (5-0-0)
• Approved zoning change ZA25-0057 to rezone 1835 Shady Oaks to SF-20A Single Family Residential (5-0-0)
• Denied preliminary plat ZA25-0058 for 410 and 414 Shady Lane (5-0-0)
• Approved plat ZA25-0060 for Lots 14 and 15 at 1900 N. Carroll Ave and 1100 Primrose Lane (5-0-0)

City Council

The Southlake City Council will hold a public hearing on the Fiscal Year 2026 budget and tax levy. The meeting includes the adoption of community service agreements and the approval of preliminary plats for residential developments.

• Public hearing on FY2026 budget and tax rate
• Approval of community service agreements with Call A Ride, GRACE, and MMOW
• Preliminary plat for The Oaks residential development
• Public hearing on franchise agreement with Tri-County Electric Cooperative
• Public hearing on zoning change for 2530 Johnson Road

The council approved the full consent agenda, including bylaws and community service agreements, with a 7‑0 vote. It also approved a franchise agreement for Tri‑County Electric Cooperative (7‑0) and a site plan for a professional office building at 1420 W. Kirkwood Blvd (7‑0). The FY2026 budget and revised FY2025 figures were adopted (5‑2), along with a property tax levy increase to $0.295 per $100 assessed value (5‑2) and ratification of that tax rate (5‑2). Finally, the council directed the City Manager to discuss an incentive agreement for Project No. 2025‑01 and authorized FY2026 purchases.

• Approved Consent Agenda items 4A‑4L (7‑0)
• Approved Ordinance No. 1292 granting franchise to Tri‑County Electric Cooperative (7‑0)
• Approved Site Plan ZA25‑0044 for 1420 W. Kirkwood Blvd office building (7‑0)
• Approved Ordinance No. 1296 FY2026 budget and FY2025 revised figures (5‑2)
• Approved Ordinance No. 1295 tax levy increase to $0.295 per $100 assessed value (5‑2)
• Approved Ratification of tax rate reflected in FY2026 budget (5‑2)
• Approved Resolution No. 25‑033 authorizing FY2026 purchases (unanimous)
• Directed City Manager to discuss incentive agreement for Project No. 2025‑01 (7‑0)

City Council

The Southlake City Council will consider and vote on the FY2026 Annual Budget and the accompanying Tax Levy Ordinance. Executive Session items include deliberations on three economic development incentive projects (2017-03, 2024-01, 2025-01). The council will also act on several consent agenda items, such as community service agreements and a preliminary plat for The Oaks. Additional public‑hearing items include a franchise agreement with Tri‑County Electric Cooperative and a site plan for a professional office building on Kirkwood Blvd.

• Ordinance No. 1296, 2nd Reading – approval of FY2026 Annual Budget (public hearing)
• Ordinance No. 1295, 2nd Reading – Tax Levy Ordinance (public hearing)
• Executive Session – deliberation of economic development incentive programs Project No. 2017-03, 2024-01, and 2025-01
• Consent agenda – approval of Community Services Agreements with Call A Ride Southlake, GRACE, Metroport Meals on Wheels, SafeHaven of Tarrant County, and Southlake Community Band
• ZA25-0056 – Preliminary Plat for The Oaks at 2160 E. Highland St and 1440 N. Kimball Ave (first reading)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold public hearings regarding two requests for special exception uses. Both items involve residential accessory buildings that exceed permitted size or setback requirements.

• ZBA25-0012: Request for accessory building size and setback reduction at 1606 Mockingbird Lane
• ZBA25-0013: Request for accessory building size exception at 2645 Park Grove Loop

The board approved the minutes from the August 14, 2025 meeting by a 4-0-0 vote. It also approved a special exception for an accessory building at 1606 Mockingbird Lane, also 4-0-0. A second special exception for an 810‑sq‑ft pavilion at 2645 Park Grove Loop was approved 4-0-0, with the applicant required to provide an HOA approval letter.

• Approved August 14, 2025 ZBA minutes (4-0-0)
• Approved special exception ZBA25-0012 for 1606 Mockingbird Lane (4-0-0)
• Approved special exception ZBA25-0013 for 2645 Park Grove Loop, HOA letter required (4-0-0)

Senior Advisory Commission

The Senior Advisory Commission will meet to discuss updates from the Police Department and the Senior Activity Center. The commission will also consider the approval of meeting minutes from June 10, 2025.

• Approval of June 10, 2025, meeting minutes
• Police Department update
• Senior Activity Center Q3 update from Soheila Phelps and Dan Nino

The Senior Advisory Commission met on September 9, 2025. The commission approved the minutes from the June 10, 2025 meeting. The motion was made by Meddings, seconded by Schumacher, and passed unanimously with a 5‑0 vote. No other actions were decided.

• Approved June 10, 2025 meeting minutes (5-0)

Metroport Teen Court Advisory Board

The board unanimously approved the minutes from the June 23, 2025 meeting. The board also unanimously approved the schedule of upcoming meeting dates: November 10, 2025; January 12, 2026; March 9, 2026; May 4, 2026; and September 14, 2026. The meeting was adjourned at 5:59 p.m. after a unanimous motion to adjourn.

• Approved June 23, 2025 meeting minutes (unanimous)
• Approved upcoming meeting dates: Nov 10 2025, Jan 12 2026, Mar 9 2026, May 4 2026, Sep 14 2026 (unanimous)
• Adjourned meeting at 5:59 p.m. (unanimous)

Parks and Recreation Board

The Parks and Recreation Board approved the minutes of its August 11, 2025 meeting with no changes or corrections. No other actions or votes were recorded.

• Approved minutes from August 11, 2025 meeting (unanimous, no changes)

Planning and Zoning Commission

The Planning and Zoning Commission approved the minutes from the August 21, 2025 Sign Board meeting. The motion was made by Springer, seconded by Cannova, and passed with three ayes, zero nays, and one abstention. No other substantive actions were taken; a request to table a sign variance for Lambert Home Headquarters was noted but no decision was recorded.

• Approved August 21, 2025 Sign Board meeting minutes (3-0-1)

Planning and Zoning Commission

The Southlake Planning & Zoning Commission approved the minutes from the August 21 meeting. It approved the site plan for the Kirkwood Professional Office Building and zoning changes for the Trademark Southlake and The Oaks developments. It denied a proposed amendment to the Consolidated Future Land Use Plan and a zoning change for 2530 Johnson Road. All votes were unanimous, with one abstention on the minutes approval.

• Approved minutes for Aug 21 meeting (4-0-1)
• Approved ZA25-0044 site plan for Kirkwood Professional Office Building (5-0-0)
• Approved ZA25-0045 zoning change to ECZ for Trademark Southlake (4-0-0)
• Denied CP25-0002 amendment to Consolidated Future Land Use Plan (5-0-0)
• Denied ZA25-0052 zoning change to RPUD for 2530 Johnson Road (5-0-0)
• Approved ZA25-0056 preliminary plat for The Oaks (5-0-0)

City Council

The Southlake City Council adopted the August 19, 2025 meeting minutes and approved a settlement resolution and a franchise agreement with Tri-County Electric Cooperative. It also approved several site plans, encroachment agreements, and zoning changes for properties on Kirkwood Blvd., Continental Blvd., Clariden Ranch Rd., and Zena Rucker Rd. All listed actions were approved unanimously where vote counts were recorded.

• Approved minutes from August 19, 2025 meeting (7-0)
• Approved Resolution No. 25-031 settling 2025 ATMOS rate review (7-0)
• Approved Ordinance No. 1292, first reading, franchise agreement with Tri-County Electric Cooperative (7-0)
• Approved Site Plan ZA25-0032 for Kolbe Building at 1480 W. Kirkwood Blvd. (7-0)
• Approved Encroachment and Joint Use Agreement for raised curb at 1480 W. Kirkwood Blvd. (7-0)
• Approved Specific Use Permit (Resolution 25-029) for accessory building at 1947 E. Continental Blvd. (7-0)
• Approved Zoning Change and Site Plan (Ordinance 480-363A) for Clariden School at 100 Clariden Ranch Rd. (7-0)
• Approved Zoning Change and Site Plan (Ordinance 480-788A) for Pecan Creek Professional Center at 731 Zena Rucker Rd.

City Council

The Southlake City Council will hold a work session followed by a regular session to discuss a proposed Fiscal Year 2026 budget, approve zoning changes and site plans for various developments, and deliberate on economic development incentive programs.

• Approve Fiscal Year 2025 Crime Control and Prevention District budget and Fiscal Year 2026 Operating Budget
• Approve Tri-County Electric Cooperative franchise agreement (Resolution No. 25-031)
• Approve 2025 Atmos Rate Review Mechanism Filing settlement (Resolution No. 25-031)
• Public hearings for zoning changes and site plans including The Clariden School, Pecan Creek Professional Center, and SEMA Headquarters
• Table zoning change for Carillon Parc Plaza District (Ordinance No. 480-564F)

Library Board

The board approved the minutes from the regular Library Board meeting held June 4, 2025. After a brief amendment discussion about attendance, the motion moved by Theaker and seconded by Nelson passed with a 5‑0 vote.

• Approved June 4, 2025 Library Board minutes (5-0)

Southlake Arts Council

The Southlake Arts Council will meet to review and select finalists for the MSC Call to Artists submissions. The body will also discuss the Fall Exhibit, Celebrate Southlake, and provide updates on the Public Art Program and APEX.

• Selection of finalists for MSC Call to Artists submissions
• Discussion of Celebrate Southlake
• Discussion of Fall Exhibit
• Public Art Program update
• APEX updates

The Southlake Arts Council approved the minutes from the June 24, 2025 meeting with a 4‑0 vote. The council directed staff to contact the two Call‑to‑Artists finalists and request revised proposals for the September meeting. Staff were asked to keep the same craft booths for Celebrate Southlake and to obtain additional photos from artist Greg Davis for the fall exhibit. No further actions were required for the Public Art Program update or APEX event update.

• Approved June 24, 2025 meeting minutes (4-0)
• Directed staff to contact two Call‑to‑Artists finalists and request revised proposals
• Directed staff to keep the same craft booths for Celebrate Southlake
• Directed staff to contact Greg Davis for additional photos for the fall exhibit
• Public Art Program update – no action required
• APEX updates – no action required

Advisory Commission on Persons with Disabilities

The commission will discuss the purpose and responsibilities of Ordinance 1228D and establish meeting logistics. Members will consider approving the commission's bylaws and electing a Vice-Chair and Secretary.

• Discussion of Ordinance 1228D
• Approval of the Advisory Commission on Persons with Disabilities Bylaws
• Election of Vice-Chair and Secretary

The commission approved its bylaws with a unanimous 7‑0 vote. Members elected Holly Birnbach as Vice‑Chair and Mark Flores as Secretary, each approved unanimously. The board agreed to schedule regular meetings at 6:30 p.m. on the fourth Monday of each month. They also decided to hold future meetings at The Marq Southlake.

• Approved bylaws for the Advisory Commission on Persons with Disabilities (7-0)
• Elected Holly Birnbach as Vice‑Chair (7-0)
• Elected Mark Flores as Secretary (7-0)
• Set regular meeting time at 6:30 p.m. on the fourth Monday of each month (agreement)
• Designated The Marq Southlake as meeting location (agreement)

Planning and Zoning Commission

The Southlake Planning and Zoning Commission approved the minutes from the August 7 meeting. It approved a variance for the 280 Sports Complex sign, requiring the applicant to present three design options. A variance for Burger King was approved by a 3‑2 vote, with two members voting no. A variance for Paragon Plastic Surgery was approved unanimously.

• Approved August 7 meeting minutes (5-0)
• Approved SV25-0006 sign variance for 280 Sports Complex, subject to staff report (5-0)
• Approved SV25-0007 sign variance for Burger King, subject to staff report (3-2)
• Approved SV25-0010 sign variance for Paragon Plastic Surgery, subject to staff report (5-0)

Planning and Zoning Commission

The commission unanimously approved the minutes from the August 7 meeting. It approved a plat showing for Lots 19 and 20 at Woodsey Court and site plans for the SEMA Headquarters, each with a 5‑0 vote. It denied the zoning change and development plan for 1965 and 1975 N. White Chapel Blvd. by a 4‑1 vote.

• Approved minutes for August 7 meeting (5-0-0)
• Approved ZA25-0053 plat showing for Lots 19 and 20 at Woodsey Ct (5-0-0)
• Denied ZA25-0035 zoning change and development plan for 1965/1975 N. White Chapel Blvd (4-1-0)
• Approved ZA25-0051 site plan for SEMA Headquarters at 380 S. Nolen Dr (5-0-0)
• Approved ZA25-0054 specific use permit for accessory building at SEMA Headquarters (5-0-0)

Community Enhancement and Development Corporation

The Southlake Community Enhancement and Development Corporation board approved the minutes from the August 4, 2025 meeting with a unanimous 4‑0‑0 vote. No other actions were decided; the meeting included an executive session on an economic development incentive program and staff financial reports.

• Approved August 4, 2025 meeting minutes (4-0-0)

City Council

The City Council will review the FY 2026 Proposed Budget and hold a public hearing regarding a proposal to adopt a tax increase. The meeting also includes several zoning changes, site plan approvals, and a contract award for infrastructure improvements.

• Public hearing to consider a proposal to adopt a tax increase
• Contract award to Quality Excavation, LLC for Randol Mill Avenue Waterline and Sidewalk Improvements not to exceed $2,450,000
• Zoning changes and site plans for Carrus Care Southlake, The Clariden School, Pecan Creek Professional Center, Southlake Classic Pet Retreat, and Scooters Superstore
• Request for solid waste rate adjustments with Community Waste Disposal, LP
• Public hearing for a specific use permit for an accessory building at 1947 E. Continental Blvd

The council approved a contract to construct the Randol Mill Avenue waterline and sidewalk improvements, awarded to Quality Excavation, LLC for up to $2,450,000. They also approved new employment and severance agreements for the City Manager and City Secretary, authorizing the mayor to execute them, with a 7‑0 vote. Additional approvals included a sidewalk variance at 2508 Rolling Lane, several plat revisions, and ordinances updating the industrial wastewater pretreatment program and approving a shade canopy at Eubanks Intermediate School, each passing unanimously.

• Approved $2,450,000 contract for Randol Mill Ave waterline & sidewalk (Quality Excavation, LLC) – consent agenda
• Approved employment and severance agreements for City Manager and City Secretary – 7‑0 vote
• Approved variance ZA25-0047 for 5‑foot residential sidewalk at 2508 Rolling Lane – consent agenda
• Approved plat revision ZA25-0048 for Falcon Way (lots 2 & 3) – consent agenda
• Approved preliminary plat ZA25-0049 for The Hideaway at 500 E. Bob Jones Rd – consent agenda
• Approved shade canopy site plan ZA25-0040 for Eubanks Intermediate School – 7‑0 vote
• Approved amendment to Chapter 9.5, Article 3 (Ordinance No. 1294) updating industrial wastewater pretreatment – 7‑0 vote
• Approved Resolution No. 25-028 supporting funding for wastewater pretreatment program – 7‑0 vote

City Council

The City Council will review the FY 2026 Proposed Budget and hold a public hearing regarding a proposal to adopt a tax increase. The meeting also includes several zoning changes, site plan approvals, and a contract award for infrastructure improvements.

• Public hearing to consider a proposal to adopt a tax increase
• Contract award to Quality Excavation, LLC for Randol Mill Avenue Waterline and Sidewalk Improvements not to exceed $2,450,000
• Request for solid waste rate adjustments with Community Waste Disposal, LP
• Zoning changes and site plans for Carrus Care Southlake, The Clariden School, Pecan Creek Professional Center, Southlake Classic Pet Retreat, and Scooters Superstore
• Public hearing for a specific use permit for an accessory building at 1947 E. Continental Blvd

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold public hearings to consider several variance and special exception requests. These include lot coverage and setback adjustments for agricultural land and a request for domestic employee quarters in a residential district.

• ZBA25-0011: Variances for lot area, dimensions, and setbacks at 1900 N. Carroll Ave. and 1100 Primrose Lane
• ZBA25-0009: Variances for setbacks and lot coverage at 3269 and 3270 Lake Dr.
• ZBA25-0010: Special Exception for domestic employee or family quarters at 4609 Saddleback Lane
• ZBA25-0007: Request to indefinitely table a setback reduction for a building at 1200 Stanhope Ct.
• ZBA25-0006: Withdrawal of variance requests for 1900 N. Carroll Ave.

The Zoning Board approved the meeting minutes and then took several actions on pending cases. It tabled case ZBA25-0007 indefinitely, withdrew case ZBA25-0006, and approved variances for properties at 1900 N. Carroll Ave., 3269 & 3270 Lake Dr., and 4609 Saddleback Lane. The approval for 1900 N. Carroll Ave. was granted with specific conditions.

• Approved meeting minutes (5-0-0)
• Tabled case ZBA25-0007 indefinitely (5-0-0)
• Withdrawn case ZBA25-0006 (5-0-0)
• Approved variances for 1900 N. Carroll Ave. with conditions (4-1-0)
• Approved variances for 3269 & 3270 Lake Dr. (5-0-0)
• Approved special‑exception for 4609 Saddleback Lane (5-0-0)

Parks and Recreation Board

The Parks and Recreation Board approved the minutes from the May 12, 2025 meeting. The board elected Paul Venesky as Vice‑Chair and Deanna Kienast as Secretary. It also approved the proposed changes to the FY 2026 fee schedule.

• Approved May 12, 2025 meeting minutes (5-0)
• Elected Paul Venesky as Vice‑Chair and Deanna Kienast as Secretary (5-0)
• Approved FY 2026 fee schedule changes (5-0)

Planning and Zoning Commission

The commission approved the minutes from the May 22, 2025 sign board meeting. It also approved sign variances for Hooky Entertainment (SV25-0008) and Activate Games (SV25-0009) with unanimous votes. The Master Sign Plan for Residences at Southlake (MSP25-0001) was approved by a 5‑2 vote.

• Approved May 22, 2025 sign board meeting minutes (7-0-0)
• Approved SV25-0008 sign variances for Hooky Entertainment (7-0-0)
• Approved SV25-0009 sign variances for Activate Games (7-0-0)
• Approved MSP25-0001 Master Sign Plan for Residences (5-2-0)

Planning and Zoning Commission

The commission approved the minutes from the June 5, 2025 meeting. It denied the specific‑use permit (ZA25-0038) for an accessory building at 1947 E. Continental Blvd. It approved seven site‑plan and zoning items, including a shade canopy for Eubanks Intermediate School and amendments to the zoning ordinance. All approvals passed with a 7‑0‑0 vote.

• Approved June 5, 2025 Planning & Zoning minutes (7-0-0)
• Denied ZA25-0038 specific‑use permit for 1947 E. Continental Blvd. (5-0-2)
• Approved ZA25-0040 site plan for Eubanks Intermediate School shade canopy (7-0-0)
• Approved ZA25-0041 zoning change and site plan for The Clariden School (7-0-0)
• Approved ZA25-0042 zoning change and site plan for Pecan Creek Professional Center (7-0-0)
• Approved ZA25-0043 zoning change and site plan for Southlake Classic Pet Retreat (7-0-0)
• Approved ZA25-0046 zoning change and site plan for Scooters Superstore (7-0-0)
• Approved Ordinance No. 480‑HHHHH (ZA25-0050) amendments to the zoning ordinance (7-0-0)

City Council

The City Council unanimously approved all items on the consent agenda, including contract renewals, resolutions, and several ordinances. It also approved a proposal to adopt a tax increase and scheduled a public hearing on the rate for the August 19, 2025 meeting. No other ordinances, resolutions, or public items were considered.

• Approved minutes from the June 17, 2025 meeting and June 26, 2025 workshop (4A)
• Excused Councilmember Chuck Taggart's absence (4B)
• Approved Resolution 25-026 authorizing interlocal agreements (4C)
• Approved Resolution 25-027 suspending Oncor's rate change (4D)
• Approved Apex Concrete Construction contract renewal up to $1,540,000 (4E)
• Approved encroachment and joint‑use agreement at 1808 Jubilee Lane (4F)
• Approved Ordinance 1294, 1st reading, updating industrial wastewater pretreatment (4G)
• Approved consultant agreement with Jerry Hodge & Associates up to $110,000 (4H)

Southlake Parks Development Corporation

The Southlake Parks Development Corporation approved the FY 2026 operating budget with a 5-0 vote. It also approved up to $85,000 for park door lock replacements and upgrades. The board elected Frances Scharli as Vice President and Magdalena Battles as Secretary, and approved the prior meeting minutes, all by unanimous vote.

• Approved FY 2026 SPDC Operating Budget (5-0)
• Approved $85,000 for park door lock replacements and upgrades (5-0)
• Elected Frances Scharli as Vice President (5-0)
• Elected Magdalena Battles as Secretary (5-0)
• Approved minutes from June 3, 2025 meeting (5-0)

Tax Increment Reinvestment Zone (T.I.R.Z.) Number One Board of Directors

The board approved the minutes from the January 7, 2025 Tax Increment Reinvestment Zone Number One meeting with a 6-0 vote. No action was taken on the FY 2026 budget overview or project status updates, which were discussed only. The meeting was adjourned at 5:09 p.m.

• Approved Jan 7, 2025 meeting minutes (6-0)

Crime Control and Prevention District Board of Directors

The Southlake Crime Control and Prevention District Board approved the minutes from the May 13, 2025 meeting by a 6‑0 vote. It also approved the amended FY2025 budget and adopted the FY2026 operating budget, also by a 6‑0 vote. No other actions were taken; the board received updates on sales‑tax collections and the school resource officer program.

• Approved May 13, 2025 meeting minutes (6-0)
• Approved amended FY2025 budget and adopted FY2026 budget (6-0)

City Council

The council voted 6-1 to authorize the City Manager to negotiate and execute a letter of intent and related contract documents to acquire real property for future parks and recreation facilities. The acquisition will be coordinated with the Southlake Parks Development Corporation. No other actions were decided at this workshop.

• Authorized City Manager to negotiate land acquisition for future parks (6-1)

Southlake Arts Council

The Southlake Arts Council approved the minutes from the May 27, 2025 meeting. It voted to cancel the July 22, 2025 council meeting. The council recommended approval of the FY 2026 Public Art Fund budget and approved the FY 2026 public art display permits. All votes were unanimous, 5‑0.

• Approved May 27, 2025 meeting minutes (5-0)
• Cancelled July 22, 2025 Arts Council meeting (5-0)
• Recommended approval of FY 2026 Public Art Fund budget (5-0)
• Approved FY 2026 Public Art Display permits (5-0)

Community Enhancement and Development Corporation

The Southlake Community Enhancement and Development Corporation board approved the minutes from its May 27, 2025 meeting with a 6‑0 vote. An executive session was held to discuss an economic‑development incentive program. The board reviewed FY 2026 economic‑development and The Marq Southlake budget items and received financial and sales‑tax reports, but no further actions were voted on.

• Approved May 27, 2025 CEDC meeting minutes (6-0)

Metroport Teen Court Advisory Board

The Metroport Teen Court Advisory Board approved the minutes from the March 3, 2025 meeting with a unanimous vote. The next meeting was set for Monday, September 8, 2025. The board adjourned the meeting at 6:34 pm.

• Approved March 3, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

City Council

The council voted 7‑0 to let the City Manager negotiate and sign a power supply agreement with TXU Energy Retail Company for service from Dec. 1 2026 to Nov. 30 2034. It also approved all consent‑agenda items (4A‑4K), including an $83,106 lightning‑detection contract and other routine expenditures. The council denied a zoning change for 401 Keen Ct. and approved a specific‑use permit for the Hispanic Heritage Celebration, a revised development plan for Kirkwood East, and a site plan for Versacor Managed Pest Solutions. Additional amendments to construction‑manager and professional‑services agreements for the Municipal Service Center were also approved.

• Authorized City Manager to negotiate and execute electricity supply agreement with TXU Energy Retail Co. (7‑0)
• Approved consent agenda items 4A‑4K, including $83,106 lightning detection contract and other routine items (7‑0)
• Denied zoning change and site plan for 401 Keen Ct. (Ordinance 480‑784A) (7‑0)
• Approved specific use permit for Hispanic Heritage Celebration in Southlake Town Square (7‑0)
• Approved revised development plan for Kirkwood East (1400‑1540 W. Kirkwood Blvd.) (7‑0)
• Approved site plan for Versacor Managed Pest Solutions at 485 Cherry Ln. (7‑0)
• Approved amendment to construction‑manager at‑risk agreement for Municipal Service Center, up to $26,770,000 (7‑0)
• Approved amendment to professional services agreement with Ramel Company, LLC, up to $520,485 (7‑0)

Senior Advisory Commission

The Senior Advisory Commission approved the minutes from its May 13, 2025 meeting. The motion was made by Vice Chair Greta Schumacher, seconded by William Meddings, and passed with a 5-0 vote. No other actions were taken.

• Approved May 13, 2025 meeting minutes (5-0)

Planning and Zoning Commission

The Planning & Zoning Commission approved the minutes from the May 22, 2025 meeting. It approved a specific use permit for the Hispanic Heritage Celebration mass gathering in Southlake Town Square. The commission denied a zoning change and site plan for Carrus Care Southlake. It also approved several site plans and specific use permits, including electric‑vehicle charging stations at SEMA Headquarters and Mustang Court Business Park.

• Approved meeting minutes for May 22, 2025 (4-0-0)
• Approved Specific Use Permit for Hispanic Heritage Celebration (4-0-0)
• Denied Zoning Change and Site Plan for Carrus Care Southlake (3-1-0)
• Approved Revised Development Plan for Kirkwood East (5-0-0)
• Approved Site Plan for Kolbe Building (5-0-0)
• Approved Site Plan for Versacor Managed Pest Solutions (4-0-0)
• Approved Specific Use Permit for EV Charging at SEMA Headquarters (5-0-0)
• Approved Specific Use Permit for EV Charging at Mustang Court Business Park (5-0-0)

Library Board

The Library Board unanimously approved the minutes from the April 23, 2025 meeting (6-0). The Board also approved a motion to congratulate Library Communication Coordinator Andrew Burnett for receiving the Spirit of Southlake Award. No other formal actions were taken during the meeting.

• Approved April 23, 2025 meeting minutes (6-0)
• Approved motion to honor Andrew Burnett with Spirit of Southlake Award

City Council

The City Council approved the consent agenda items with a 7‑0 vote, including the June 20, 2025 meeting minutes, a plat revision for Linmar Estates, an audio/video services contract up to $60,000, rejection of all ice‑rink bids, and an engineering services agreement up to $204,562. The council then denied Ordinance 1269‑D, amending the Shady Oaks land‑use plan, by a 4‑3 vote, and also denied Ordinance 480‑830 changing Shady Oaks zoning. No other substantive actions were taken.

• Approved June 20, 2025 meeting minutes (Consent 4A) – vote 7‑0
• Approved plat revision for Linmar Estates at 2665 & 2735 N. White Chapel Blvd. (Consent 4B) – vote 7‑0
• Approved award of audio/video services contract to Eagle AVL, up to $60,000 (Consent 4C) – vote 7‑0
• Approved rejection of all bids for the Ice Rink for City Events project (Consent 4D) – vote 7‑0
• Approved engineering services agreement with Baird, Hampton & Brown, up to $204,562 (Consent 4E) – vote 7‑0
• Denied Ordinance 1269‑D, Shady Oaks land‑use amendment – vote 4‑3
• Denied Ordinance 480‑830, Shady Oaks zoning change to RPUD – denied (no vote recorded)

Southlake Parks Development Corporation

The board approved the minutes from the March 4, 2025 meeting unanimously. It also approved three engineering services agreements: Baird, Hampton & Brown for Athletic Fields Turf Conversion Phase II ($204, 562), Kimley‑Horn and Associates for the Town Hall Plaza Park project ($1, 775,370), and Perry Weather, Inc. for parks lightning detection systems ($83, 106). All approvals were unanimous with a 6- 0 vote.

• Approved minutes from March 4, 2025 meeting (6- 0)
• Approved $204, 562 engineering services contract for Athletic Fields Turf Conversion Phase II (6- 0)
• Approved $1, 775,370 engineering services contract for Town Hall Plaza Park (6- 0)
• Approved $83, 106 expenditure for parks lightning detection systems (6- 0)

Southlake Arts Council

The Southlake Arts Council approved the April 22, 2025 meeting minutes by a 6‑0 vote. The council directed staff to start earlier, more frequent advertising for the next Southlake Presents Art Reception, to incorporate suggested edits into the Call to Artist draft and publish it, and to contact artist Greg Davis for the Fall Exhibit.

• Approved April 22, 2025 minutes (vote 6-0)
• Directed staff to begin earlier, increased‑frequency advertising for the next Southlake Presents Art Reception
• Directed staff to incorporate Council edits into the Call to Artist draft and publish it
• Directed staff to initiate contact with Greg Davis for the Fall Exhibit

Community Enhancement and Development Corporation

The board voted to approve the minutes from the March 25, 2025 CEDC meeting. The motion passed with five ayes, zero nays, and one abstention. No other substantive actions were decided at this meeting. The meeting was adjourned at 6:35 p.m.

• Approved March 25, 2025 meeting minutes (5-0-1)

Planning and Zoning Commission

The Planning and Zoning Commission approved the minutes from the May 8, 2025 sign board meeting by a 7‑0 vote. It also approved sign variance SV25‑0005 for OuchOrtho Pediatric Orthopedics at 431 East State Highway 114, Suite 120, approving the letter‑style sign but denying the requested color change, with a 5‑2 vote. No other actions were taken.

• Approved May 8, 2025 sign board meeting minutes (7-0-0)
• Approved sign variance SV25-0005 for OuchOrtho (letter style approved, color variance denied) (5-2-0)

Planning and Zoning Commission

The Planning & Zoning Commission approved the minutes from the May 8, 2025 meeting by a 7‑0 vote. It approved the plat revision for Linmar Estates (ZA25-0029) subject to staff reports with a 7‑0 vote. It also approved the zoning change and site plan for 401 Keen Ct. (ZA25-0037) subject to staff reports by a 4‑3 vote. The Carroll Senior High School zoning change (ZA25-0028) was withdrawn and not acted upon.

• Approved May 8, 2025 meeting minutes (7-0)
• Approved plat revision for Linmar Estates, ZA25-0029, subject to staff reports (7-0)
• Approved zoning change and site plan for 401 Keen Ct., ZA25-0037, subject to staff reports (4-3)
• Carroll Senior High School zoning change, ZA25-0028, withdrawn – no action

City Council

The council approved several consent agenda items, including a $9.75 M contract for Continental Boulevard and Union Church Road improvements, a $1.05 M contract for the N. Carroll Avenue mobility project, and a $1.75 M engineering services agreement. It also approved a specific‑use permit for electric‑vehicle charging spaces at 1035 E. Southlake Blvd. (5‑1 vote) and adopted zoning changes and site plans for the Liberty Commons development (6‑0 vote). All motions passed without opposition except the EV permit, which had one dissenting vote.

• Approved consent agenda items 4A‑4E, including contracts up to $9.75 M (unanimous Ayes)
• Awarded N. Carroll Avenue Mobility Improvements contract to Tejas Cutters, LLC, up to $1,050,000 (unanimous Ayes)
• Awarded Continental Blvd & Union Church Rd improvements contract to McMahon Contracting, LP, up to $9,750,000 (unanimous Ayes)
• Approved engineering services agreement with Kimley‑Horn & Associates, Inc., up to $1,750,000 (unanimous Ayes)
• Approved Specific Use Permit for EV charging spaces at 1035 E. Southlake Blvd. (5‑1 vote)
• Approved Ordinance 480‑832 (RPUD zoning for 14 single‑family lots) (6‑0 vote)
• Approved Ordinance 480‑833 (office‑retail zoning for four office buildings and a restaurant) (6‑0 vote)
• Excused Councilmember Chuck Taggart’s absence from the June 3, 2025 meeting (unanimous Ayes)

Zoning Board of Adjustment

The Zoning Board approved the minutes from the April 24, 2025 meeting by a 5‑0‑0 vote. It also approved a special exception (ZBA25‑0005) for 430 Shady Oaks Dr. to allow domestic employee/family quarters and a reduced setback for an accessory structure, with the condition that windows on the north and west sides be 6 feet above the floor line. Both actions were approved unanimously.

• Approved April 24, 2025 minutes (5-0-0)
• Approved special exception ZBA25-0005 for 430 Shady Oaks Dr. with window condition (5-0-0)

Crime Control and Prevention District Board of Directors

The board voted 6‑0 to approve the minutes from the October 8, 2024 meeting. It also voted 6‑0 to approve the 2024 Crime Control and Prevention District Annual Report. No other actions were taken.

• Approved October 8, 2024 meeting minutes (6-0)
• Approved FY2024 Crime Control and Prevention District Annual Report (6-0)

Senior Advisory Commission

The Senior Advisory Commission approved the minutes from the April 8, 2025 meeting. The motion was made by Meddings, seconded by Schumacher, and passed with a 6-0 vote. No other actions were decided at this meeting.

• Approved April 8, 2025 meeting minutes (6-0)

Parks and Recreation Board

The Parks and Recreation Board approved the minutes from the April 14, 2025 meeting with a 6‑0 vote. No other actions were taken; the public forum had no speakers and the board received a marketing overview and a public art tour. The meeting was adjourned at 8:03 p.m.

• Approved consent agenda items, including April 14, 2025 minutes (6-0)

Southlake Youth Action Commission

The Southlake Youth Action Commission approved the minutes from its April 14, 2025 meeting. The motion was made by John Fahoum, seconded by Misha Rizvi, and passed with a 7‑0 vote. No other actions or decisions were taken at this meeting.

• Approved April 14, 2025 meeting minutes (vote 7-0)

Planning and Zoning Commission

The Southlake Planning and Zoning Commission approved the minutes from the February 20, 2025 sign board meeting with a unanimous vote. The commission also approved sign variance SV25-0004 for Consolidated Electrical Distributors at 1825 Mustang Court, subject to the staff report and a proposed sign location change, by a 6‑1 vote.

• Approved minutes from Feb 20, 2025 sign board meeting (7-0-0)
• Approved sign variance SV25-0004 for Consolidated Electrical Distributors, 1825 Mustang Court (6-1-0)

Planning and Zoning Commission

The Planning & Zoning Commission approved the minutes from the April 17, 2025 meeting (6‑0‑1). It approved the final plat for Brumlow East (ZA25‑0024) with a unanimous 7‑0‑0 vote. The commission also approved a specific use permit for electric‑vehicle charging spaces at 1035 E. Southlake Blvd. (ZA25‑0021) by a 7‑0‑0 vote. Finally, it approved a zoning change and site plan for Dakota’s Southlake at 1901 W. Kirkwood Blvd. (ZA25‑0026) with a 6‑1‑0 vote.

• Approved April 17, 2025 minutes (6-0-1)
• Approved final plat for Brumlow East, ZA25-0024 (7-0-0)
• Approved specific use permit for EV charging spaces, ZA25-0021 (7-0-0)
• Approved zoning change and site plan for Dakota’s Southlake, ZA25-0026 (6-1-0)

City Council

The Southlake City Council approved the consent agenda items (minutes, absence excuse, preliminary plat and zoning change) with a 6‑0 vote. It also approved Ordinance No. 1293 authorizing tax, water and sewer revenue certificates, and appointed Kara Carreras and Lindsay Kinzie as associate judges, each by a 6‑0 vote. The amendment to the Future Land Use Plan for 1835 Shady Oaks (Ordinance 1269‑D) was tabled to the June 3, 2025 meeting.

• Approved Consent Items 4A‑4D (6‑0)
• Approved Ordinance No. 1293 authorizing tax, water & sewer revenue certificates (6‑0)
• Approved Ordinance No. 1290 appointing Kara Carreras as associate judge (6‑0)
• Approved Ordinance No. 1291 appointing Lindsay Kinzie as associate judge (6‑0)
• Tabled Ordinance No. 1269‑D amendment to Future Land Use Plan to June 3, 2025
• Administered Oath of Office for Council Places 3, 4, and 5

Zoning Board of Adjustment

The board unanimously approved the minutes from the March 27 meeting. It also unanimously approved a variance for 703 Chaucer Ct (case ZBA25-0004). The board unanimously tabled the variances request for 1900 N. Carroll Ave (case ZBA25-0006) to be considered at the May 15 meeting. The same case was again unanimously tabled for the May 29 meeting.

• Approved March 27 minutes (5-0-0)
• Approved variance ZBA25-0004 for 703 Chaucer Ct (5-0-0)
• Tabled case ZBA25-0006 for May 15 meeting (5-0-0)
• Tabled case ZBA25-0006 for May 29 meeting (5-0-0)

Library Board

The board approved the minutes from the March 26, 2025 meeting, correcting grammar. No other motions were adopted; the board discussed volunteer programs, notary services, non‑resident card pricing, budget funding, usage statistics, and foundation activities. The next meeting was scheduled for June 4, 2025.

• Approved March 26, 2025 minutes (unanimous ayes: Treichler, Theaker, Burr; motion by Nelson, second by Green)

Southlake Arts Council

The Southlake Arts Council approved the minutes from the March 25, 2025 meeting with a 7‑0 vote. Council members directed staff to double‑check that the installed lighting properly illuminates the art piece at night. They also instructed staff to bring an initial Call to Artist draft to the next meeting. No public comments were received during the forum.

• Approved March 25, 2025 minutes (7-0)
• Directed staff to double‑check lighting illumination on art piece
• Directed staff to bring Call to Artist draft to next meeting

City Council

The Southlake City Council unanimously approved several consent agenda items, including the minutes from the April 1 meeting and the cancellation of July 1 and July 15 meetings. The council also approved a zoning change and site‑plan for 2250 E. Continental Blvd., and a specific use permit for The Novus Academy at that location. In addition, amendments to the Transition Zoning District were approved, all with a 6‑0 vote.

• Approved minutes from the April 1, 2025 regular city council meeting (6‑0)
• Excused Mayor Pro Tem Randy Williamson’s absences on May 6 and May 20, 2025 (6‑0)
• Cancelled the July 1 and July 15, 2025 regular city council meetings (6‑0)
• Approved zoning change and site‑plan for 2250 E. Continental Blvd. to S‑P‑1 district (6‑0)
• Approved specific use permit for The Novus Academy private school at 2250 E. Continental Blvd. (6‑0)
• Approved amendments to the Transition Zoning District ordinance (6‑0)

Parks and Recreation Board

The Parks and Recreation Board unanimously approved the minutes from the February 10, 2025 meeting. The board also approved holding a Parks and Public Art Tour on May 12, 2025. No other actions were taken.

• Approved minutes from Feb 10, 2025 meeting (vote 7‑0)
• Approved Parks and Public Art Tour for May 12, 2025 (motion carried)

Southlake Youth Action Commission

The Southlake Youth Action Commission approved the minutes from its March 10, 2025 meeting with a 7‑0 vote. The commission also practiced its upcoming City Council presentation, received public‑speaking guidance, received an Intern Day update, and reviewed city resource tools, but no further actions were decided.

• Approved March 10, 2025 meeting minutes (vote 7-0)

Senior Advisory Commission

The Senior Advisory Commission approved the minutes from the March 11, 2025 meeting with a 6‑0 vote. No revisions were requested. All other agenda items were discussion only and no votes were taken. The meeting was adjourned at 2:36 p.m.

• Approved March 11, 2025 meeting minutes (6-0)

Planning and Zoning Commission

The Southlake Planning & Zoning Commission approved the March 6 meeting minutes (5‑0‑2). It also approved a future land‑use plan amendment for 1835 Shady Oaks (7‑0‑0), zoning changes for 1835 Shady Oaks and 500 E. Bob Jones Rd. (6‑1‑0 each), and a specific use permit for Camp Gladiator at 800 S. Kimball Ave. (7‑0‑0). All motions were made by Forman and seconded by either Phalen or Springer.

• Approved March 6, 2025 Planning & Zoning minutes (5‑0‑2)
• Approved CP25‑0001 future land‑use amendment for 1835 Shady Oaks (7‑0‑0)
• Approved ZA25‑0005 zoning change to RPUD for 1835 Shady Oaks (6‑1‑0)
• Approved ZA25‑0014 zoning change to SF‑1A for 500 E. Bob Jones Rd. (6‑1‑0)
• Approved ZA25‑0015 specific use permit for Camp Gladiator at 800 S. Kimball Ave. (7‑0‑0)

City Council

The City Council unanimously approved the consent agenda items (4A‑4H), including minutes, a newspaper designation, an ordinance amendment, and expenditures up to $95,000 for HVAC and $100,000 for signage. It also approved a zoning change for 2300 W. Continental Blvd., converting the parcel from Agricultural to Transition Zoning (6‑0). Additional approvals were a specific‑use permit for a commercial wrestling school and a first‑reading zoning change for 2250 E. Continental Blvd., each passed 6‑0.

• Approved Consent Agenda items 4A‑4H (including minutes, newspaper designation, ordinance amendment, HVAC $95K, signage $100K, variance, and excused absences) – 6‑0
• Approved Ordinance No. 480‑828, ZA25‑0001: zoning change 2300 W. Continental Blvd. from "AG" to "TZD" – 6‑0
• Approved Resolution No. 25‑016, ZA25‑0007: specific‑use permit for commercial wrestling school at 545 S. Nolen Dr. – 6‑0
• Approved Ordinance No. 480‑833, ZA25‑0008 (1st reading): zoning change for 2250 E. Continental Blvd. to "S‑P‑1" Detailed Site Plan district – 6‑0
• Approved variance extending validity of plat ZA24‑0004 for Malik Estates Addition – 6‑0
• Authorized expenditures with Texas Air Systems LLC up to $95,000 for HVAC parts and repairs – 6‑0
• Authorized expenditures with Priority Signs & Graphics up to $100,000 for wayfinding signage replacement – 6‑0
• Tabled Ordinance No. 480‑564F, ZA24‑0042 (Carillon Parc Plaza zoning change) for future consideration – 6‑0

Zoning Board of Adjustment

The Zoning Board approved the minutes from the March 13 meeting by a 5‑0 vote. It approved a special exception (ZBA25‑0003) for 4383 Soda Ridge Rd, reducing the rear yard setback to 20 ft, also by a 5‑0 vote. The board tabled the variance request (ZBA25‑0004) for 703 Chaucer Ct to the April 24 meeting, again with a 5‑0 vote.

• Approved March 13 minutes (5-0-0)
• Approved special exception ZBA25-0003 for 4383 Soda Ridge Rd, 20‑ft rear yard setback (5-0-0)
• Tabled variance ZBA25-0004 for 703 Chaucer Ct to April 24, 2025 (5-0-0)

Library Board

The Library Board approved the minutes from the February 26, 2025 meeting with a 6‑0 vote. No other actions or approvals were taken during the March 26 session. The meeting was then adjourned.

• Approved February 26, 2025 board meeting minutes (6-0)

Southlake Arts Council

The Southlake Arts Council approved the February 25, 2025 meeting minutes with a 7-0 vote. The council reviewed art submissions and selected 14 pieces from 10 artists for the Southlake Presents Exhibit. The selected works will be hung on May 2, 2025, and displayed at the exhibit on May 4, 2025.

• Approved February 25, 2025 minutes (vote 7-0)
• Selected 14 pieces from 10 artists for Southlake Presents Exhibit
• Directed staff to hang the selected art on May 2, 2025

Community Enhancement and Development Corporation

The board approved an amendment to the FY2025 Replacement Fund Budget to purchase capital equipment from Ford Audio-Video Systems, LLC, up to $163,926. The motion passed unanimously, 5‑0‑0. The board also approved the minutes from the February 25, 2025 meeting, also by a 5‑0‑0 vote.

• Approved amendment to FY2025 Replacement Fund Budget for equipment purchase up to $163,926 (5-0-0)
• Approved February 25, 2025 meeting minutes (5-0-0)