Sun Prairie public meetings in 2025

Sustainability Committee

The Sustainability Committee will review unfinished business and new business items, including report‑outs from SPASD, PRF, PC, and PW, updates on the sustainability team, a recap of the Repair Café, and a preliminary preview of Earth Month events and the 2026 theme. The committee will also set the date for its next meeting on January 15, 2026. Public comments will be accepted before the meeting.

• Report‑outs from SPASD, PRF, PC, and PW
• Updates on sustainability team and current projects
• Presentation: Recap of the Repair Café
• Preliminary preview of Earth Month events and 2026 theme
• Set date of next meeting – January 15, 2026

Media Center Commission Meeting

The Sun Prairie Media Center Commission will consider a staffing proposal and discuss upcoming closures and the next phase of renovation for the Media Center. The commission will also approve minutes from the November 20, 2025 meeting and hear public comments. The meeting will conclude with announcements, including the date of the next meeting on January 15, 2026.

• Consideration, discussion and possible action on Media Center Staffing Proposal
• Discussion of upcoming Media Center closures and next phase of renovation
• Approval of minutes from the November 20, 2025 Media Center Commission meeting
• Public comment period for citizen appearances
• Announcement of next meeting date: January 15, 2026

Personnel Committee

The Personnel Committee will discuss and possibly act on several items, including the 2026 organization structure for the city, new nonunion job classifications for a Human Resources Payroll Specialist and a Division Chief of Fire Prevention and Inspection, and revisions to the Worker’s Compensation and Conflict of Interest policies. Public comments will be accepted before the meeting. The committee will also receive staff updates and schedule the next meeting.

• Review of 2026 City of Sun Prairie organization structure
• Creation and nonunion classification of Human Resources Payroll Specialist position
• Creation and nonunion classification of Division Chief of Fire Prevention and Inspection position
• Proposed changes to the Worker’s Compensation policy
• Proposed changes to the Conflict of Interest policy

Committee of the Whole

The Committee of the Whole will consider several new business items, including a presentation by the Boys & Girls Club of Dane County and a progress report on the Sun Prairie Public Library expansion. The body will discuss and possibly act on Ordinance 9.08.120 concerning misuse of 911 and on implementing city welcome signs. A closed‑session segment will address a potential purchase of property on Bailey Road for the wastewater treatment facility and legal matters involving Jeffrey Davis and Gary Lee Jackson.

• Presentation by Boys & Girls Club of Dane County
• Sun Prairie Public Library expansion and renovation progress report
• Ordinance 9.08.120 on misuse of 911 – discussion and possible action
• Implementation of city welcome signs – discussion and possible action
• Closed‑session consideration of purchasing property on Bailey Road for wastewater treatment

Common Council

The Common Council will discuss a resolution to authorize a referendum to exceed the state levy limit by $3.95 million for 2026. The body will also consider several land use resolutions and a liquor license application.

• Proposed $3.95 million operating referendum for 2026
• Warrants for payment totaling $1,908,888.78
• Precise Implementation Plan for nine 4-unit townhome condos at 657 Vernig Road
• Precise Implementation Plan for a 4,000 square foot financial institution in the Pumpkin Patch Shopping District
• Liquor license application for Pickleball Kingdom at 436 Broadway Drive

Notice of Potential Quorum - Swearing-in of Police Officers

The Sun Prairie City Clerk posted a notice for a meeting on December 15, 2025, to potentially swear in police officers. No official action will be taken by any city body at this gathering.

• Notice of potential quorum for police officer swearing-in
• Meeting scheduled for December 15, 2025, at 9:30 AM
• Location: Council Chambers - City Hall, 300 East Main Street
• No action will be taken by any City of Sun Prairie governmental body
• Notice posted on December 12, 2025

Utilities Commission

The Utilities Commission will meet to discuss the possible sale and future use of the SPU building on Main Street. The body will also review electric rate increase applications and various administrative templates.

• Discussion of future use and possible sale of SPU Building on Main Street
• Update on Test Year 2025 Electric Rate Increase Application
• ATC Voluntary Additional Capital Contribution (VACC) due January 31, 2026
• City Aquatic Center Solar Tree Sponsorship
• Approval of Bill of Sale and Cost Reimbursement Agreement templates

Tourism Commission

The Tourism Commission will meet to approve bills for payment and discuss ongoing marketing and grant applications. The body will also receive an update on the 2025 Fire & Lights event.

• Payment of $50,000 to Chamber of Commerce for Q3 & Q4 2025 staffing and 2H 2025 accounting administrative fee
• Discussion of 2025 Grant / Sponsorship applications, including Culver’s Isthmus Bowl
• Review of Visit Sun Prairie website and marketing
• Staff update on 2025 Fire & Lights event

Notice of Potential Quorum - Library Department Tour for Library Board

The Library Board will conduct a tour of the Sun Prairie Public Library. This is a notice of potential quorum; no official action will be taken by any governmental body during this event.

• Library Department tour at 1350 Linnerud Drive

Library Board

The Sun Prairie Library Board will meet to approve minutes and bills, discuss policy revisions, and review the SPPL Addition and Remodel construction project. The board will also consider agreements with Dane County Library Service and a closed session for a Library Director performance evaluation.

• Approval of minutes and bills
• Discussion on Arts, Bulletin Board, Bylaws, Discussion Rooms, and Meeting Rooms policies
• Review of SPPL Addition and Remodel construction project
• Consideration of DCLS Agreement for library service extension
• Closed session for Library Director performance evaluation

The Library Board approved Change Orders #9, #10, and #11 for electrical, wellness room, and plumbing modifications. It also gave the library director authority to change hours and closures during the construction project. Additional approvals included extending the DCLS service agreement, a one‑year provisional exemption for operating hours, and the 2026 Important Dates document. The meeting was then adjourned into a closed session for the director's performance evaluation.

• Approved Change Order #9 for electrical system modifications ($5,317) – motion passed
• Approved Change Order #10 for wellness‑room to staff‑office revisions ($2,208) – motion passed
• Approved Change Order #11 for plumbing code modifications – motion passed
• Approved granting the library director authority to adjust hours/closures during the project – motion passed
• Approved extension of the DCLS library service agreement – motion passed
• Approved a one‑year provisional exemption for library operating hours – motion passed
• Approved the 2026 Important Dates document – motion passed
• Adjourned into closed session for Library Director performance evaluation – motion passed

Parks, Recreation and Forestry Commission

The Parks, Recreation and Forestry Commission will discuss several park improvements and organizational agreements. The body is considering actions on park renaming, master planning, and construction bids.

• Memorandum of Understanding with 151 Adventure, Inc.
• Renaming of Smith’s Crossing Community Park
• Master plan for Schwellenbach Park
• Release of RFB #26-PRF02 for boardwalk construction at Sunset and Smith’s Crossing/McCoy Parks
• Amended Table of Responsibilities in the MOU with YMCA of Dane County for Club Cardinal Summer Camp

Historical Library & Museum Board

The Historical Library & Museum Board will discuss payment for the Columbus Street water tower restoration, review the board of directors' salary, and consider a collecting moratorium. The meeting also includes approval of minutes, public comments, and staff reports.

• Payment for Columbus Street Water Tower Restoration
• Discussion of Board of Directors Salary
• Consideration of a Collecting Moratorium
• Approval of previous meeting minutes
• Public comment period

The board unanimously approved the minutes from the November 12, 2025 meeting. It approved $7,500 from the Museum/Watertower Fund and $7,900 from museum donations for the Columbus Street water tower restoration. The board also approved a collecting moratorium, amended to be re‑evaluated at the May 13, 2026 meeting.

• Approved minutes from November 12, 2025 (all in favor)
• Approved payment of $7,500 from Museum/Watertower Fund and $7,900 from donations for water tower restoration (all in favor)
• Approved collecting moratorium amendment to re‑evaluate on May 13, 2026 (all in favor)
• Motion to adjourn carried (all in favor)

CANCELLED - Public Works Committee

The Public Works Committee meeting scheduled for December 9, 2025, was cancelled. The agenda included items regarding a refuse and recycle contract and a traffic beacon request.

• Meeting cancelled
• Refuse and Recycle Contract #21-PW11 discussion
• Rectangular Rapid-Flashing Beacon at Stonehaven Drive and Amanda Street

Plan Commission - REVISED

The Plan Commission will consider several development projects, including townhomes and a financial institution. The body will also discuss a zoning code rewrite contract extension and a Comprehensive Plan amendment regarding sidewalk policy.

• Public hearing on Comprehensive Plan amendment to the Transportation Chapter regarding Sidewalk Policy
• Precise Implementation Plan for nine 4-unit townhome condos at 657 Vernig Road
• Precise Implementation Plan for a 4,000 square foot Landmark Credit Union at S. Thompson Road, Blue Aster Blvd. and Schneider Road
• Planned Development Concept Plan for mixed housing, commercial, and institutional uses on 134 acres at One QBE Way
• Three-lot Certified Survey Map for properties on the 100 block of W. Main Street and N. Bristol Street including a public plaza

Library Facilities Committee

The Library Facilities Committee will meet remotely to approve minutes and discuss current facility needs and the Sun Prairie Public Library addition and remodel construction project.

• Approval of October 24, 2025 minutes
• Discussion on current facility needs
• Discussion on Sun Prairie Public Library addition and remodel construction project

The committee approved the October 24, 2025 meeting minutes with a motion that passed. The meeting was then adjourned by a second motion that also passed. No substantive project approvals or denials were made during this session.

• Approved October 24, 2025 minutes (2-0)
• Adjourned meeting (2-0)

BID Board Meeting

The Bid Board will review the 2026 Operation Plan and consider action on event pricing, the board schedule, and a Frozen Fest sponsorship request. The meeting will also include the approval of bills totaling $16,068.89.

• Approval of bills totaling $16,068.89
• Consideration of 2026 Operation Plan
• Consideration of 2026 Event Pricing
• Consideration of 2026 Board Meeting Schedule
• Frozen Fest 2026 Sponsorship Request

The Sun Prairie BID Board approved the minutes from the November 6 meeting and paid November invoices totaling $16,068.89. The board adopted the 2026 Operation Plan, event ticket pricing, meeting schedule, and a $1,000 sponsorship for Frozen Fest. All motions were approved without recorded vote counts.

• Approved November 6 minutes (motion approved)
• Approved November bills totaling $16,068.89 (motion approved)
• Approved 2026 Operation Plan with removal of Exhibit F (motion approved)
• Approved 2026 event ticket pricing (motion approved)
• Approved 2026 board meeting schedule (motion approved)
• Approved $1,000 Frozen Fest sponsorship from 2026 budget (motion approved)

Public Safety Meeting

The Sun Prairie Public Safety Council will discuss and possibly adopt an amendment to the traffic law ordinance covering sections 10.04 and 10.24. It will also consider releasing funds from the Fire Donation Fund into the 2025 budget. The meeting includes standard items such as call to order, approval of minutes, and public comment.

• Consideration, discussion, and possible action on an ordinance amending section 10.04 – State Traffic Laws Adopted and section 10.24 – Enforcement and Penalties
• Consideration, discussion, and possible action to release funds in the Fire Donation Fund to the 2025 Budget
• Call to order and roll call
• Approval of minutes
• Citizen appearances/public comment

The Public Safety Committee approved the meeting minutes. It then approved using the $40,848.10 fire donation fund for the 2025 budget, with all five commissioners voting aye. The meeting was adjourned at 5:58 p.m.

• Approved meeting minutes (motion passed)
• Approved release of $40,848.10 fire donation fund to 2025 budget (5‑0)
• Adjourned meeting (motion passed)

Committee of the Whole

The Committee of the Whole will consider an ordinance regarding the misuse of 911 and the implementation of city welcome signs. The body will also receive reports on the Sun Prairie Public Library expansion and a presentation from the Boys & Girls Club of Dane County.

• Ordinance 9.08.120 regarding misuse of 911
• Implementation of City welcome signs
• Potential purchase of property on Bailey Road for the Wastewater Treatment Facility
• Sun Prairie Public Library Expansion & Renovation Progress Report
• Closed session regarding litigation involving Jeffrey Davis and Gary Lee Jackson

Common Council

The Sun Prairie Common Council will consider the 2026 budget, property tax levies, and utility fee increases. The meeting also includes a public hearing on the budget and a vote on a general development plan for townhomes.

• Public Hearing: 2026 City Budget
• Resolution approving the City of Sun Prairie's 2026 Budget
• Resolution approving the levying of property taxes for City purposes
• Resolution approving fee increases for Wastewater Treatment Plant and Stormwater Utility rates
• Second Reading: Ordinance approving a General Development Plan for 631 Vernig Road

The council adopted the 2026 city budget with amendments, including a $37,136,625 property tax levy. It also approved fee increases of 9.9% for wastewater treatment and 4.0% for stormwater utilities, and adopted the 2026‑2035 Capital Improvement Plan. Ordinances were passed to rezone 631 Vernig Road for a townhome development and to amend the animal‑control code by removing certain licensing fees. A resolution urging federal and state legislatures to require law‑enforcement officers to identify themselves was also approved.

• Approved 2026 City Budget (as amended) – unanimous roll call vote
• Approved $37,136,625 property tax levy – unanimous roll call vote
• Approved 9.9% wastewater treatment plant fee increase – unanimous roll call vote
• Approved 4.0% stormwater utility fee increase – unanimous roll call vote
• Approved 2026‑2035 Capital Improvement Plan – unanimous roll call vote
• Adopted ordinance conditionally approving rezoning of 631 Vernig Road – unanimous roll call vote
• Adopted ordinance amending Animal Control Code to remove specific licensing fees – unanimous roll call vote
• Approved resolution urging federal and state legislatures to require law‑enforcement officer identification – unanimous roll call vote

Housing Committee

The Housing Committee will meet to discuss cohousing and the tools municipalities can use to encourage its development. The meeting also includes the approval of minutes from November 3, 2025.

• Presentation and discussion on cohousing and municipal tools to encourage development

Media Center Commission

The Media Center Commission will discuss a proposed organizational restructure and its impact on the Media Center. The body will also address upcoming Media Center closures and the impact of Library closures.

• Proposed organizational restructure and its impact to the Media Center
• Upcoming Media Center Closures and Library Closure Impact

Sustainability Committee

The Sun Prairie Sustainability Committee will hear public comments, approve prior minutes, and receive several reports and presentations. Topics include updates from partner agencies, a 2025 Active Transportation and Vision Zero presentation, referendum survey findings, and the outcome of the first annual Pumpkin Smash. No formal actions or decisions are listed on the agenda.

• Committee report-outs from SPASD, PRF, PC, PW
• Presentation: 2025 Update on Active Transportation & Vision Zero
• Presentation & discussion: referendum survey results
• Presentation: Outcome of 1st Annual Pumpkin Smash
• Staff Report

The committee voted to approve the Sustainability Committee minutes from October 16, 2025. Member Benedict moved to approve, seconded by Member Larson. All ten members present voted aye, with no nays or abstentions. No other substantive actions were taken.

• Approved October 16, 2025 minutes (10-0)

BID Advertising, Promotions & Events Committee

The BID Advertising, Promotions & Events Committee will meet on November 20, 2025 to approve minutes from the October 16 meeting and to discuss several items for 2026. Items include a sponsorship program application, a social media audit, updates on upcoming events, and the proposed ticket prices for 2026. Unfinished business such as the 2025 events update and the advertising & promotions agenda will also be reviewed.

• Approve 2026 Ticket Prices
• 2026 Sponsorship Program Application
• WEDC Social Media Audit
• 2026 Events Update
• 2025 Events Update (Recurring Agenda Item)

The BID Advertising, Promotions & Events Committee approved the minutes from the October 16, 2025 meeting. It voted unanimously to recommend that the BID Board approve a $1,000 sponsorship for the 2026 Frozen Fest event. The committee also unanimously recommended that the BID Board adopt the proposed ticket prices for the 2026 events.

• Approved October 16, 2025 meeting minutes (6-0)
• Recommended BID Board approve $1,000 Frozen Fest sponsorship (6-0)
• Recommended BID Board approve 2026 ticket prices for events (6-0)

Special Meeting: Parks, Recreation and Forestry Commission

The Parks, Recreation and Forestry Commission will meet to discuss and potentially take action on change orders related to the Family Aquatic Center Renovation Project.

• Change Orders to Family Aquatic Center Renovation Project

Transit Commission/Bike Subcommittee

The Transit Commission and Bike Subcommittee will review a 2025 update on Active Transportation and Vision Zero. The body will also discuss updates to the Transportation and Mobility chapter of the City of Sun Prairie Comprehensive Plan's Sidewalk Policy.

• Presentation: 2025 Update on Active Transportation & Vision Zero
• Discussion on updating the Transportation and Mobility chapter of the Sidewalk Policy in the City of Sun Prairie Comprehensive Plan

Police & Fire Commission - Special Meeting

The Sun Prairie Police & Fire Commission will meet to discuss Fire Lieutenant and Firefighter appointments, the initiation of an internal Fire Battalion Chief process, and adjourn into closed session to consider police officer appointments.

• Approval of October 1, 2025 minutes
• Fire/EMS Chief’s update
• Police Chief’s update
• Discuss Fire Lieutenant and Firefighter appointments
• Adjourn into closed session for police officer appointments

Committee of the Whole

The Committee of the Whole will present and discuss the results of the priority‑based budget and the proposed workplan. It will then move into closed session to confer with legal counsel about the Faith Place challenge to the 2022 taxes. A second closed‑session segment will discuss the Monarch on Main Tax Incremental Financing Incentive. The committee will return to open session for possible action on those items.

• Presentation and discussion of Priority Based Budget Results and Proposed Workplan
• Closed‑session discussion of Faith Place challenge to 2022 taxes
• Closed‑session discussion of Monarch on Main Tax Incremental Financing Incentive

Common Council

The Sun Prairie Common Council will consider a consent agenda that includes approval of the November 4 minutes, a payment warrant of $1,429,564.72, and several appointments. Items on the consent agenda also cover an LED lighting bid award for the Westside Community Building, Fleet Maintenance Building and Fire Station 1, and a development agreement for a Country Inn and Suites on West Main and North Street. The council will hear a report from the Plan Commission approving a General Development Plan for Turn Key Construction, LLC to build two 4‑unit townhome condos at 631 Vernig Road, and will take a first reading of an ordinance amending the animal control code licensing fees.

• LED lighting bid award for Westside Community Building, Fleet Maintenance Building, and Fire Station 1
• Development Agreement for Country Inn and Suites, West Main and North Street, Lot 1 CSM 16713
• Resolution authorizing the total number of issued and reserve “Class B” liquor licenses
• Approval of General Development Plan for Turn Key Construction, LLC to construct two 4‑unit townhome condos at 631 Vernig Road
• First reading of ordinance amending Chapter 6.04 Animal Control Code to remove specific licensing fees

The Common Council unanimously approved the consent agenda, which included an LED lighting bid award, a development agreement for a Country Inn & Suites, several appointments to election‑related boards, and authorization of Class B liquor licenses. The council also unanimously approved a General Development Plan allowing Turn Key Construction, LLC to build two 4‑unit townhome condos at 631 Vernig Road. No action was taken on the first reading of an animal‑control ordinance amendment.

• Approved LED lighting bid award for Westside Community Building, Fleet Maintenance Building, and Fire Station 1 (unanimous voice vote)
• Approved Development Agreement for Country Inn & Suites, West Main and North Street Lot 1 CSM 16713 (unanimous voice vote)
• Approved appointments of election officials, registration officials, Municipal Board of Canvassers, and Special Voting Deputies (unanimous voice vote)
• Authorized total number of issued and reserve Class B liquor licenses (unanimous voice vote)
• Approved General Development Plan for Turn Key Construction, LLC to build two 4‑unit townhomes at 631 Vernig Rd (unanimous roll call vote)
• No action taken on first reading of ordinance amending Chapter 6.04 Animal Control Code (no vote)
• Motion to adjourn passed (unanimous voice vote)

Utilities Commission

The Sun Prairie Utilities Commission will hold its regular meeting on November 17, 2025 at 4:30 PM. Items on the consent agenda—including approval of minutes from the October 20, 2025 meeting, October bills for payment, and October financial and delinquency reports—will be approved without discussion unless removed. Unfinished business includes updates on the 2025 electric and water rate increase applications, the new SPU Main Facility Building, and a closed‑session discussion of the future use and possible sale of the SPU Building on Main Street. New business will consider approval of the bid for Well No. 10 construction, adjustments to the 2026 SPU compensation plan, changes to the SPU vacation policy, and recommendations to the Common Council on rules, code of conduct, and grievance procedures.

• Approval of minutes from the October 20, 2025 Utilities Commission meeting (consent agenda)
• Approval of October bills presented for payment (consent agenda)
• Approval of bid for Well No. 10 construction (new business)
• Consideration of 2026 SPU compensation plan adjustments (new business)
• Discussion of future use and possible sale of the SPU Building on Main Street in closed session (unfinished business)

The Sun Prairie Utilities Commission approved its consent agenda items and moved agenda item 5.A forward. It awarded the Well No. 10 construction bid to Hunzinger Construction for $3,948,000, contingent on City Council budget approval. The commission also approved a closed‑session adjournment, several contracts, the 2026 compensation plan, a vacation‑balance extension, and utility‑related policy documents.

• Approved consent agenda items (minutes, bills, financial reports, delinquency report) – unanimous acclamation
• Moved agenda item 5.A to current point – unanimous acclamation
• Awarded Well No. 10 construction bid to Hunzinger Construction Company for $3,948,000, contingent on City Council approving the 2026 budget by Dec 2 2025 – unanimous acclamation
• Adjourned into closed session at 4:52 PM (aye: Clavette, Stocker, Fitzpatrick, Jacobs, Jarjou, Andres, Christensen; nay: none) – motion carried
• Approved contract with Oakbrook Corporation – unanimous acclamation
• Approved 2026 SPU Compensation Plan effective Jan 1 2026 – unanimous acclamation
• Approved extension for employees to use excess vacation balances by Oct 2 2026 – unanimous acclamation
• Approved Council Rules, Code of Conduct, and Employee Grievance Procedure as presented – unanimous acclamation

Sexual Offender Residency Board

The Sexual Offender Residency Board will meet to elect its 2025-2026 leadership and review a residency appeal. The board may enter a closed session to discuss personal histories related to the appeal before returning to open session for possible action.

• Election of Chairperson for 2025-2026
• Election of Vice-Chairperson for 2025-2026
• Appeal application from John M Garrett regarding the Sexual Offender Residency Restrictions Ordinance

Tourism Commission Meeting

The Sun Prairie Tourism Commission meeting on Nov. 13, 2025 will consider several items. Commissioners will approve October 9, 2025 meeting minutes and authorize payment of $13,749.37 for fire, lights, and a partial payment for the 2026 Frozen Fest. The commission will review 2024 grant and sponsorship applications and discuss the 2026 Room Tax Marketing Plan, the 2026‑2030 Sun Prairie Ice Arena Sponsorship, and a staff recommendation for entrance signs.

• Approve $13,749.37 in bills: $7,199.37 for 2025 fire and lights; $6,550.00 partial payment for 2026 Frozen Fest
• Review six 2024 grant/sponsorship applications: Hilton Garden Inn, Sun Prairie Youth Hockey Association, Sun Prairie Youth Baseball and Softball, The Loft at 132, Wisconsin State Fire Chiefs Association, Madtown Volleyball
• Presentation of the 2026 Room Tax Marketing Plan
• Presentation of the 2026‑2030 Sun Prairie Ice Arena Sponsorship
• Staff recommendation to implement Sun Prairie entrance signs

Library Policy Committee

The Sun Prairie Library Policy Committee will discuss and possibly act on several library policies. Unfinished business includes consideration of library bylaws. New business items are the arts policy, bulletin board policy, discussion rooms policy, and meeting rooms policy. The meeting also includes standard agenda items such as roll call, minutes approval, and public comment.

• Consideration of library bylaws (unfinished business)
• Consideration of arts policy
• Consideration of bulletin board policy
• Consideration of discussion rooms policy
• Consideration of meeting rooms policy

Library Board

The Library Board will discuss and potentially act on four change orders related to the Sun Prairie Public Library addition and remodel project. The meeting also includes reports on October 2025 activities and updates from various committees.

• Change Order 8: Additional security system keypad at Atrium East Entry
• Change Order 9: East Façade stone banding repairs north and south of carport
• Change Order 10: Welcome Desk column surrounds/cladding
• Change Order 11: Carport soffit/ceiling plane updated materials and pricing

The Sun Prairie Public Library Board approved two construction change orders, including an $8,577 carport stone‑banding project. The consent agenda and a motion to reorder agenda items were also approved. The Welcome Desk Column Surrounds item was deferred to the December meeting, and the board adjourned at 6:40 p.m.

• Approved consent agenda (Pittelli (1); Vaidya (2); motion passed)
• Moved Items 6 A‑D after Item 4 C (Vaidya (1); Chin (2); motion passed)
• Approved Change Order #7 for $2,597 (Vaidya (1); Bell (2); motion passed)
• Approved Change Order #8 for $8,577 (Vaidya (1); Pittelli (2); motion passed)
• Deferred Welcome Desk Column Surrounds to December meeting
• Adjourned meeting at 6:40 p.m. (Bell (1); Pittelli (2); motion passed)

Parks, Recreation and Forestry Commission Meeting

The Parks, Recreation and Forestry Commission will discuss and potentially act on fees for the 2026 Winter/Spring season. The body will also receive updates on the Family Aquatic Center and a proposal to consolidate the Museum Board with the commission.

• Possible action on 2026 Winter/Spring Fees and Charges
• Update on Museum Board and Parks, Recreation & Forestry Commission consolidation proposal
• Update on 2026 Family Aquatic Center Fees
• Update on RFP for Family Aquatic Center concessionaire

Historical Library & Museum Board

The Historical Library & Museum Board will meet to discuss proposed museum budget reductions and a status report on the water tower. The board will also review proposed edits to an ordinance.

• Proposed Ordinance Edits
• Recently Proposed Museum Budget Reductions
• Water Tower Status Report

The board approved the ordinance edits that reduce the museum board from nine to seven members. The board also approved the October 8, 2025 meeting minutes. The board approved the Collections Team recommendations for accepting, declining, and deaccessioning donations. The meeting was adjourned after a motion carried unanimously.

• Approved reduction of board size to seven members (all in favor)
• Approved October 8, 2025 meeting minutes (all in favor)
• Approved Collections Team donation and deaccession recommendations (all in favor)
• Adjourned meeting (all in favor)

Public Works Committee

The Sun Prairie Public Works Committee will meet on November 11, 2025 at 4:00 p.m. to discuss several new business items. Members will consider awarding a bid for a backup generation upgrade at the Business Park lift station. They will also review site host agreements for electric‑vehicle charging stations in three municipal lots. Finally, the committee will discuss updating the Transportation and Mobility chapter of the City’s Sidewalk Policy in the Comprehensive Plan.

• Consideration of bid award for backup generation upgrade at Business Park lift station
• Discussion of site host agreements for EV charging stations in three municipal lots
• Review of updates to the Transportation and Mobility chapter of the Sidewalk Policy in the Comprehensive Plan

Plan Commission

The Plan Commission will hold a public hearing regarding a development plan for townhome condos. The body will also discuss potential changes to the city's sidewalk policy following a City Council referral.

• Public Hearing: Turn Key Construction, LLC request for a General Development Plan for two 4-unit Townhome Condos at 631 Vernig Road
• Discussion on Comprehensive Plan Transportation Chapter regarding City Council referral for Sidewalk Policy changes
• Postponed: Derby District Development, LLC concept plan for mixed housing, commercial, and institutional uses at One QBE Way

BID Board Meeting

The Sun Prairie BID Board will approve the minutes from the October 2, 2025 meeting and approve bills totaling $12,407.46. The board will also consider the 2026 Operation Plan and the 2026 Event Sponsorship Program.

• Approve October 2, 2025 meeting minutes
• Approve bills totaling $12,407.46
• Consider 2026 Operation Plan
• Consider 2026 Event Sponsorship Program

The BID Board approved the minutes from the October 2 meeting and approved October bills totaling $12,407.46. The board also approved the 2026 Event Sponsorship Program as presented. The 2026 Operation Plan will be reviewed and voted on at the December meeting.

• Approved October 2 meeting minutes (motion approved)
• Approved October bills totaling $12,407.46 (motion approved)
• Approved 2026 Event Sponsorship Program (motion approved)

Committee of the Whole

The Committee of the Whole will discuss and possibly act on the Mayor's recommended 2026 budget, which includes a 5.5% tax rate increase and a total levy of $37,138,125. A public hearing on the 2026 budget is scheduled for December 2, 2025. The Committee will also review a potential referendum survey, an organizational restructure costing $600,000, and a proposal to cut the 2027 operating budget by $1,000,000.

• Mayor's 2026 recommended budget: 5.5% tax increase, $141 average home, $37,138,125 levy
• Public hearing on 2026 budget set for Dec 2, 2025 at 7:00 PM
• Presentation of potential referendum community survey results (no action required)
• Organizational restructure recommendation with $600,000 fiscal impact by 2027
• Proposal to reduce 2027 operating budget by $1,000,000

Common Council

The Common Council will meet to review city business, including the approval of bills and board appointments. The council is asked to decide on a liquor license application for a business on A Street.

• Payment of warrants dated 10/21/2025 totaling $2,333,786.69
• Resolution for Class A Malt Liquor & Class A Intoxicating Liquor License for Fresh Mart at 531 A Street
• Application for 11 Temporary Class B Retailer's licenses for the Holiday Sip & Shop on November 13, 2025
• Presentation of the 2025 James J. Reininger and Charles D. Ashley Awards

The Common Council approved the consent agenda, which included the October 21, 2025 minutes, a $2,333,786.69 payment warrant, new appointments to boards and commissions, and 11 temporary Class B retail wine licenses for the Holiday Sip & Shop. The council also approved a resolution granting a Class A malt liquor and Class A intoxicating liquor license to Fresh Mart at 531 A Street. The meeting was adjourned at 7:34 p.m.

• Approved October 21, 2025 council minutes (8 ayes, 0 nays)
• Approved payment warrant of $2,333,786.69 (8 ayes, 0 nays)
• Approved appointments to boards and commissions (8 ayes, 0 nays)
• Approved 11 temporary Class B retail wine licenses for Holiday Sip & Shop (8 ayes, 0 nays)
• Approved Class A malt liquor & Class A intoxicating liquor license for Fresh Mart, 531 A Street (8 ayes, 0 nays)
• Adjourned meeting at 7:34 p.m. (voice vote, unanimous)

Housing Committee

The Housing Committee will review a presentation on the Tenant Resource Center's 2025 operations. Members will also discuss tools for encouraging Missing Middle Housing and the Affordable Housing Fund Financial Plan.

• Presentation from Tenant Resource Center on 2025 operations in Sun Prairie
• Discussion on Missing Middle Housing development tools
• Presentation and discussion on the Affordable Housing Fund Financial Plan

Possible Quorum: Ribbon Cutting at Prairie Pages Bookstore

The Sun Prairie Common Council, Library Board of Trustees, and Sun Prairie Utilities may attend a ribbon cutting event at Prairie Pages Bookstore. No official action will be taken by any city body at this meeting.

• Ribbon Cutting at Prairie Pages Bookstore (113 West Main Street)
• Possible quorum of Common Council, Library Board, and Utilities
• No action to be taken by any city body

BID Recruitment, Retention, & Policy Committee

The BID Recruitment, Retention, & Policy Committee will approve the September 24, 2025 meeting minutes and then discuss several unfinished items for 2026, including the work plan updates, an external sponsorship application, and the Downtown Connects project. Additional agenda items include updates to the downtown guide, website, general downtown activities, and the process for expanding the Business Improvement District. No formal actions are listed beyond the minutes approval.

• Approve September 24, 2025 meeting minutes
• Review 2026 Work Plan Updates
• Consider 2026 External Sponsorship Application
• Discuss Downtown Connects project
• Discuss Process for Expanding the BID

The committee approved the September 24, 2025 meeting minutes unanimously (10-0). It also approved a recommendation for the BID Board to adopt the 2026 Event Sponsorship Program Outline and Application Form, also unanimously (10-0). No actions were taken on the 2026 work plan updates, Downtown Connects, Downtown Guide/Directory, Downtown Website, or the process for expanding the BID.

• Approved September 24, 2025 meeting minutes (10-0)
• Approved recommendation for BID Board to adopt 2026 Event Sponsorship Program Outline and Application Form (10-0)
• No action taken on 2026 Work Plan Updates
• No action taken on 2026 Downtown Connects
• No action taken on Downtown Guide/Directory
• No action taken on Downtown Website
• No action taken on Process for Expanding the BID

Possible Quorum - Police Department Press Conference

A possible quorum of Sun Prairie Common Council members may attend a police department press conference about the Martin Street homicide case. The meeting is scheduled for Tuesday, October 28, 2025 at 4:30 PM in the Westside Community Building, 2598 West Main Street. No official action will be taken by any city or utilities body at this gathering.

• Police Department press conference on Martin Street homicide case
• Date and time: Tuesday, Oct 28, 2025, 4:30 PM
• Location: Westside Community Building, 2598 West Main Street, Sun Prairie
• Possible council quorum may attend, but no action will be taken

Special Committee of the Whole

The Special Committee of the Whole will meet to discuss and potentially take action on the Mayor's 2026 Recommended Budget. The body will also consider the Ad-Hoc Communications Committee Final Report and the sidewalk policy process.

• Mayor's 2026 Recommended Budget
• Ad-Hoc Communications Committee Final Report
• Sidewalk Policy Process

Library Facilities Committee

The Library Facilities Committee will meet to discuss current facility needs and the overall Sun Prairie Public Library (SPPL) addition and remodel construction project. The committee may also take action on a specific change order regarding the carport area facade and siding.

• Discussion and possible action on current facility needs
• Discussion and possible action on the SPPL addition and remodel construction project
• Consideration of Change Order #6 for carport area facade/siding modifications

The committee approved the September 26, 2025 minutes. A motion passed to credit $11,000 for siding, add $2,000 for painting columns and steel beams, and have the sprinkler contractor install sprinkler heads as part of Change Order #6. The meeting was then adjourned.

• Approved September 26, 2025 minutes (motion passed, Brazier and Chin voted yes)
• Approved Change Order #6 – credit siding $11,000, demo wind support, paint columns/steel beams $2,000, add sprinkler heads (motion passed, Chin and Stocker voted yes)
• Adjourned meeting (motion passed, Stocker and Brazier voted yes)

Community Development Authority

The Community Development Authority will receive annual PE-300 reports regarding the status and performance of several Tax Increment Districts. The body will also review an economic development marketing plan and a presentation on the economic impact of tourism.

• Annual PE-300 Reports for Tax Increment Districts No. 8, 9, 11, 12, 13, 14, 15, and 16
• Economic Development Marketing Plan and target audiences presentation
• Presentation on the economic impact of tourism

Committee of the Whole

The Committee of the Whole will discuss the Mayor's 2026 recommended budget, which includes a 6.3% tax rate increase, and the 2026-2035 Capital Improvement Plan. The body will also consider awarding local community members and discuss a potential increase to the City's Health Insurance Opt-Out payment.

• Mayor's 2026 Recommended Budget: 6.3% tax rate increase, $130 on average home
• 2026-2035 Capital Improvement Plan: $31.5 million total investment
• James J. Reininger and Charles D. Ashley Awards to local residents
• Consideration to increase City's Health Insurance Opt-Out payment
• Approval of October 7 and 14, 2025 Committee of the Whole minutes

Common Council

The Sun Prairie Common Council will vote on several items, including a large land annexation, amendments to the General Development Plan, and budget adjustments for public works projects. A resolution will reallocate capital improvement funds for a police storage facility, and the council will consider increasing the city’s health‑insurance opt‑out payment to $3,000 for the 2026 benefit year. A warrant for $4,745,971.75 will also be approved.

• Approval of a warrant dated 10/21/2025 totaling $4,745,971.75 for city payments
• Resolution approving CIP funding reallocation for a police storage facility
• Ordinance amending the General Development Plan and Precise Implementation Plan for 228 W. Main Street to allow demolition of a home and parking expansion
• Ordinance adopting a petition to annex approximately 294.20 acres of Patrick Marsh at 2375 Stone Quarry Road into the City of Sun Prairie
• Resolutions approving design‑expenditure budget amendments: $199,750 for the 2028 CIP project on O’Keeffe Avenue and $175,300 for the 2029 CIP project on St Albert the Great Drive

The Sun Prairie Common Council approved a petition to annex approximately 294.20 acres of Patrick Marsh at 2375 Stone Quarry Road into the city. The council also approved several budget amendments for design work on upcoming CIP projects and adopted an ordinance amending the retaliation‑prohibited ordinance. All items were approved by unanimous roll‑call vote except the retaliation ordinance, which passed by a majority roll‑call vote.

• Approved consent agenda items (including payment warrant $4,745,971.75) by unanimous voice vote
• Approved health‑insurance opt‑out payment amount for 2026 benefit year by unanimous roll‑call vote
• Conditionally approved GDP and PIP amendment for 228 W. Main St. by unanimous roll‑call vote
• Approved annexation of ~294.20 acres of Patrick Marsh at 2375 Stone Quarry Rd by unanimous roll‑call vote
• Approved budget amendment for design expenditures for 2028 CIP project on O’Keeffe Ave by unanimous roll‑call vote
• Approved budget amendment for design expenditures for 2029 CIP project on St Albert the Great Drive by unanimous roll‑call vote
• Adopted ordinance amending Chapter 9.18 – Retaliation Prohibited Ordinance by majority roll‑call vote (ayes: Drengler, Jacobs, Owens, Benedict, Comstock; nays: Baker, Crombie, Rosas)

Utilities Commission

The Utilities Commission will discuss the NR 854 Water Supply Service Area Plan for potential submission to the Wisconsin Department of Natural Resources. The body will also receive updates on electric and water rate increase applications and a new facility building.

• Consideration and possible action on NR 854 Water Supply Service Area Plan
• Update on Test Year 2025 Electric Rate Increase Application
• Update on Test Year 2025 Water Rate Increase Application
• Closed session to discuss future use and possible sale of SPU Building on Main Street
• Presentation by WPPI Energy President & CEO Mike Peters

The Utilities Commission approved the consent agenda items and a 30‑day public comment period for the water supply service area plan. It authorized the General Manager to hire Oakbrook Corporation as the real‑estate broker for the sale of the facility at 125 West Main Street. The commission also approved a coaching contract with Humber, Mundie & McClary, LLP and moved to adjourn the meeting and a closed session.

• Approved consent agenda items (unanimous)
• Approved 30‑day public comment period for water supply service area plan (6-0)
• Authorized hiring Oakbrook Corp as broker for sale of 125 West Main Street (6-0)
• Approved contract with Humber, Mundie & McClary for coaching program (6-0)
• Adjourned into closed session (6-0)
• Adjourned the meeting (6-0)

Ad-Hoc Communications Committee

The Sun Prairie Ad-Hoc Communications Committee will meet to consider, discuss, and possibly act on its goals and recommendations. The meeting also includes approval of the October 13, 2025 minutes, a public comment period, and routine reports and announcements.

• Approval of October 13, 2025 meeting minutes
• Citizen appearances/public comment period
• Consideration, discussion, and possible action on the goals and recommendations of the Ad-Hoc Communications Committee

Media Center Commission

The Media Center Commission will convene to approve minutes, review reports on the KIDS4 Crew and social media, and discuss membership status. The public can submit comments electronically prior to the meeting.

• Approval of September 18, 2025 minutes
• KIDS4 Crew Report
• Status of SPMC Memberships
• Social Media Report
• Set date for next meeting

BID Advertising, Promotions & Events Committee Meeting

The BID Advertising, Promotions, & Events Committee will meet to discuss planning for the 2026 calendar year. The body is considering the approval of the 2026 event schedule and ticket prices.

• Approval of 2026 Event Schedule
• 2026 Work Plan Updates
• 2026 Ticket Prices
• 2025 Events Update
• Social Media Calendar

The committee approved the September 18, 2025 meeting minutes by a 5‑0 vote. It also approved the recommended 2026 event schedule for adoption into the operation plan with a 6‑0 vote. No actions were taken on the 2026 work plan updates, the 2025 events update, or the 2026 ticket prices. The meeting adjourned at 10:00 a.m.

• Approved September 18, 2025 minutes (5-0)
• Approved 2026 event schedule recommendation (6-0)
• No action taken on 2026 work plan updates
• No action taken on 2025 events update
• No action taken on 2026 ticket prices

Sustainability Committee

The Sustainability Committee will receive report-outs from its sub‑committees, hear a presentation on collaborative charging‑smart goals with Sun Prairie Utilities, and consider site host agreements for electric‑vehicle charging stations in three city‑owned lots. Public comments will be accepted before the meeting. No other actions are scheduled.

• Committee report‑outs from SPASD, PRF, PC, PW sub‑committees
• Presentation on collaborative efforts with Sun Prairie Utilities toward ChargingSmart readiness
• Consideration of site host agreements for EV charging stations in three municipal lots

Public Works Committee

The Public Works Committee will review several items, including acceptance of public improvements and a bid award for LED lighting conversion at the Westside Community Building, Fleet Maintenance Building, and Fire Station 1. It will also consider budget amendments for design expenditures on the 2028 O’Keeffe Avenue and 2029 St Albert the Great Drive CIP projects, and a reallocation of CIP funding for a police storage facility. Additional items include requests for traffic controls at Blue Heron Boulevard and Mallard Drive, pedestrian improvements at Main Street and Lothe Street, a speed‑limit evaluation on Windsor Street/State Highway 19, and a grant application for the Clarmar Drive Extension. The committee will also receive staff updates and public comments.

• Bid award of LED lighting conversion at Westside Community Building, Fleet Maintenance Building, and Fire Station 1
• Budget amendment for design expenditures for the 2028 CIP project on O’Keeffe Avenue
• Budget amendment for design expenditures for the 2029 CIP project on St Albert the Great Drive
• CIP funding reallocation for the police storage facility
• Request for traffic controls at Blue Heron Boulevard and Mallard Drive

Special Committee of the Whole

The Special Committee of the Whole will discuss and potentially act on the Mayor's 2026 Recommended Budget. Staff recommends adopting the budget, with the possibility of subsequent amendment motions.

• Mayor's 2026 Recommended Budget with a total recommended levy of $36,888,125
• Proposed 6.3% tax rate increase, estimated at $130 on the average home

Plan Commission

The Sun Prairie Plan Commission will consider two public‑hearing requests. One is an amendment to the General Development Plan and Precise Implementation Plan for 228 W. Main Street to allow demolition of a home and expansion of parking areas (Trilogy Health Services, PC25-3277). The other is a petition to directly annex approximately 294.20 acres of land known as Patrick Marsh at 2375 Stone Quarry Road into the City of Sun Prairie (PC25-3269). The meeting also includes routine items such as approval of minutes, citizen appearances, staff updates, and announcements.

• Public hearing: Trilogy Health Services amendment for 228 W. Main Street – demolition of a home and parking expansion (PC25-3277)
• City of Sun Prairie petition for direct annexation of ~294.20 acres at Patrick Marsh, 2375 Stone Quarry Road (PC25-3269)

Ad-Hoc Communications Committee

The Ad-Hoc Communications Committee will receive a presentation from the City Administrator regarding fiscal challenges and funding solutions. The committee will also consider and discuss its own goals and recommendations.

• Presentation by City Administrator on Sun Prairie Fiscal Challenges and Funding Solutions
• Discussion and possible action on Ad-Hoc Communications Committee goals and recommendations

TOURISM COMMISSION MEETING

The Tourism Commission will review and score grant applications for the second half of 2025. The body will also discuss the Visit Sun Prairie website and marketing efforts.

• Grant application review: Hilton Garden Inn
• Grant application review: Sun Prairie Youth Hockey Association
• Grant application review: Sun Prairie Youth Baseball and Softball
• Grant application review: The Loft at 132
• Grant application review: Wisconsin State Fire Chiefs Association and Madtown Volleyball

Library Board Meeting

The Sun Prairie Library Board will discuss and possibly act on several construction change orders for the library addition and remodel, including moisture mitigation and façade work. The board will also consider the proposed closure between Phase 2 and Phase 3 of the project. Funding requests from the 2026 Library Foundation and Friends groups will be reviewed, along with approval of policies from the September 11, 2025 Policy Committee meeting.

• Change Order #5 – East Elevation Book Drop Area Moisture Mitigation/Façade Reconstruction
• Change Order #6 – Carport Area Façade/Siding Modifications
• Change Order #7 – Door Hardware Modifications
• SPPL Closure Between Phase 2 and Phase 3
• 2026 Foundation Funding Request

The Sun Prairie Public Library Board approved three construction change orders totaling $44,153, authorized the Facilities Committee to recommend a fourth change order, and adopted funding requests for the 2026 Foundation and Friends programs. The board also approved a temporary library closure from November 17 to November 30. Additional actions included approving the consent agenda and tabling the Board of Trustees bylaws.

• Consent agenda approved (2 votes)
• Change Order #5 approved $15,385 (2 votes)
• Facilities Committee authorized to recommend Change Order #6, up to $15,000 (2 votes)
• Change Order #7 approved $13,768 (2 votes)
• Library closure Nov 17‑Nov 30 approved (2 votes)
• 2026 Foundation funding request approved (2 votes)
• 2026 Friends funding request approved (2 votes, 1 abstention)
• Bylaws of Board of Trustees tabled (2 votes)

Parks, Recreation and Forestry Commission Meeting

The Parks, Recreation and Forestry Commission will meet on Oct 8, 2025 at 4:30 p.m. in the City Hall Council Chambers (Zoom available). New business includes a discussion of the 2026 fee structure for the Family Aquatic Center. The commission will also consider releasing RFP #25‑PRF15 to solicit a concessionaire for the same facility. The meeting will include routine reports and public comment.

• Discussion of 2026 Family Aquatic Center fee structure (New Business)
• Consideration of releasing RFP #25‑PRF15 for a concessionaire at the Family Aquatic Center (New Business)
• Director’s Month End Report (Report)
• Recreation & Aquatics Month End Report (Report)
• Parks & Forestry Month End Report (Report)

Notice of Potential Quorum - Historical Library & Museum Marketing Discussion

The Sun Prairie Historical Library & Museum Board may have a quorum present to discuss marketing. No decisions or actions will be taken by any City of Sun Prairie governmental body or the Sun Prairie Utilities Commission at this meeting. The meeting is scheduled for Wednesday, October 8, 2025 at 5:30 PM at 300 East Main Street.

• Quorum item – attendance only; no action on marketing discussion

Historical Library & Museum Board

The Historical Library & Museum Board will meet to approve minutes and discuss the potential consolidation of the board with the Parks, Recreation & Forestry Commission. The meeting will be held at City Hall Council Chambers.

• Approval of Museum Board Meeting Minutes from September 10, 2025
• Discussion on potential consolidation of Museum Board with Parks, Recreation & Forestry Commission
• Public comments will be accepted via electronic submission system
• Meeting available via Zoom and City Hall Council Chambers
• Meeting will be live-streamed on Sun Prairie Media Center

The board approved the September 10, 2025 meeting minutes after a motion by Paul Esser was carried. A motion by Paul Esser to keep the Museum Board separate from the Parks, Recreation & Forestry Commission was also carried. The board adjourned the meeting at 7:28 PM.

• Approved September 10, 2025 board minutes (all in favor)
• Motion not to consolidate Museum Board with Parks, Recreation & Forestry Commission passed (all in favor)
• Adjourned meeting (all in favor)

Committee of the Whole

The Sun Prairie Committee of the Whole will discuss and possibly act on the Mayor's 2026 Recommended Budget. The meeting will also consider the 2026-2035 Capital Improvement Plan, a request to pursue the Accelerating Housing Production Grant, and two one-time donation requests of $50,000 and $100,000. Public comments are accepted prior to the meeting.

• Presentation, discussion, and possible action on the Mayor's 2026 Recommended Budget
• Consideration of the 2026-2035 Capital Improvement Plan
• Possible action to allow staff to pursue the Accelerating Housing Production Grant
• Funding request from Sun Prairie East and West Youth Football Club for a $50,000 one-time donation
• Funding request from Noble Services Non-Profit Inc. for a $100,000 one-time donation

The Committee approved the September 16, 2025 Committee of the Whole minutes. It voted unanimously to authorize staff to pursue the Accelerating Housing Production grant. The Committee postponed funding requests from Sun Prairie East and West Youth Football Club and from Noble Services Non-Profit Inc. to May 5 2026. After recessing for the Common Council, the meeting reconvened with no action on the 2026‑2035 Capital Improvement Plan.

• Approved September 16, 2025 Committee of the Whole minutes (unanimous voice vote)
• Authorized staff to pursue Accelerating Housing Production grant (unanimous roll call vote)
• Postponed Youth Football Club $50,000 donation request to May 5, 2026 (unanimous roll call vote)
• Postponed Noble Services Non-Profit $100,000 donation request to May 5, 2026 (unanimous roll call vote)
• Recessed at 7:02 p.m. for Common Council meeting (unanimous roll call vote)
• Reconvened at 7:56 p.m.; no action taken on 2026‑2035 Capital Improvement Plan
• Referred Parks, Recreation, and Forestry Commission to study renaming Smith’s Crossing Park to Lion’s Club Park
• Adjourned at 8:08 p.m. (unanimous voice vote)

Common Council

The Sun Prairie Common Council will consider several items, including routine consent agenda approvals and committee recommendations. New business includes a resolution to approve a Class B Fermented Malt License for Patricia's Grocery at 1219 Main Street, a $806,157 budget amendment for the sale of land in Sun Prairie Business Park, and authorizing a cooperative planning effort with the Town of Sun Prairie. The council will also act on a $25,000 pass‑through amendment for a 2024 WDNR Urban Forestry Grant.

• Approve warrant for bills presented for payment totaling $4,208,714.52
• Approve $25,000 pass‑through budget amendment for the 2024 WDNR Urban Forestry Grant
• Approve Class B Fermented Malt License for Patricia's Grocery, 1219 Main Street
• Approve closing documents and $806,157 budget amendment for land sold in Sun Prairie Business Park (Yahara Materials dba SP BP LLC)
• Authorize participation in a Cooperative Plan with the Town of Sun Prairie

The Common Council unanimously approved the consent agenda, which covered several administrative items. It adopted resolutions to join the AARP Age‑Friendly Communities Network, to purchase two support vehicles and sit‑stand desks, and to allocate $25,000 for an extension of a 2024 WI DNR Urban Forestry Grant project. The council also approved a Class B Fermented Malt License for Patricia's Grocery, finalized the sale of land in the Sun Prairie Business Park with a budget amendment, and authorized participation in a cooperative plan with the Town of Sun Prairie. All votes were 8‑0.

• Approved consent agenda items (8-0)
• Adopted resolution joining AARP Age‑Friendly Communities Network (8-0)
• Approved budget amendment for purchase of two support vehicles (8-0)
• Approved budget amendment for purchase of sit‑stand desks (8-0)
• Approved $25,000 pass‑through budget amendment for urban forestry grant extension (8-0)
• Approved Class B Fermented Malt License for Patricia's Grocery, 1219 Main Street (8-0)
• Approved closing documents and budget amendment for land sold in Sun Prairie Business Park (8-0)
• Authorized participation in cooperative plan with Town of Sun Prairie (8-0)

Housing Committee

The Housing Committee will consider whether to use the Affordable Housing Fund for a portion of the Neighborhood Navigator's costs. The committee will also discuss recommending that staff pursue the Accelerating Housing Production Grant.

• Funding recommendation for Neighborhood Navigator via the Affordable Housing Fund
• Recommendation for staff to pursue the Accelerating Housing Production Grant

The provided minutes consist of numeric codes and placeholders without any readable decisions, approvals, denials, or motions. No concrete actions were documented that can be reported. Therefore, there are no substantive outcomes to summarize.

Notice of Potential Quorum - Police Officer interviews

The Sun Prairie Police & Fire Commission is meeting for police officer interviews. The notice states that no action will be taken by any governmental body or the Commission during this meeting.

• Police officer interviews

BID Board Meeting

The BID Board will approve $10,247.32 in bills and $5,968.00 in revenue. New business includes a 2026 Media Center sponsorship packet, the 2026 Operation Plan, and a collective statement regarding Main Street construction in 2026.

• Approve September 4, 2025 meeting minutes
• Approve bills totaling $10,247.32
• Approve revenue totaling $5,968.00
• Discuss 2026 Media Center sponsorship packet (Rex Owens)
• Discuss collective BID statement about Main St. construction in 2026

The BID Board approved the minutes from the August 7, 2025 meeting. It also approved the August bills totaling $10,247.32. Additionally, the board approved the allocation of $5,968 in incoming revenue from various sponsorships. No other actions were taken.

• Approved August 7, 2025 meeting minutes (motion approved)
• Approved August bills totaling $10,247.32 (motion approved)
• Approved allocation of $5,968 incoming revenue (motion approved)

Police & Fire Commission

The Sun Prairie Police & Fire Commission will approve minutes from the September 3, 2025 meeting, hear updates from the Fire/EMS and Police Chiefs, and consider new business. New business includes presentations of 2026 budget initiatives for the Fire Department and the Police Department. The commission will also hold a closed session to establish the Police Officer eligibility list before returning to open session for possible action.

• Approval of minutes from the September 3, 2025 meeting
• Fire/EMS Chief Chris Garrison presents 2026 budget initiatives for the Fire Department
• Police Chief Kevin Warych presents 2026 budget initiatives for the Police Department
• Closed session to establish Police Officer eligibility list per WI Statute 19.85(1)(c)
• Public comment period and staff updates from both chiefs

Ad-Hoc Communications Committee Public Feedback Session

The Ad-Hoc Communications Committee is holding a public feedback session at West High School Commons. The agenda states that no action will be taken by any City of Sun Prairie governmental body or Sun Prairie Utilities Commission during this meeting.

• Public feedback session located at 2850 Ironwood Drive

Ad-Hoc Communications Committee Meeting

The Ad-Hoc Communications Committee will meet to debrief a public feedback session. The committee will also hold a presentation and discussion regarding goals, recommendations, and implementation.

• Public Feedback Session debrief and discussion
• Presentation and discussion on goals, recommendations and implementation

Library Facilities Committee

The Library Facilities Committee will meet to discuss current facility needs. The committee is also considering possible action regarding the overall Sun Prairie Public Library (SPPL) addition and remodel construction project.

• Discussion and possible action on current facility needs
• Discussion and possible action on the SPPL addition and remodel construction project

The committee approved the August 2025 meeting minutes. It also approved a change order to reconstruct the bookdrop bumpout at an estimated cost of $15,000, with a vote of Brazier (1) and Stocker (2). The meeting was adjourned at 12:52 p.m. after a motion passed.

• Approved August 2025 minutes (Brazier 1, Chin 2)
• Approved $15,000 bookdrop bumpout reconstruction change order (Brazier 1, Stocker 2)
• Motion to adjourn passed (Chin 1, Brazier 2)

Notice of Potential Quorum - Sustainability Committee - Tour of Pellitteri Material Recovery Facility

The Sun Prairie Common Council, Library Board of Trustees, and Sun Prairie Utilities may attend a Sustainability Committee meeting that includes a tour of the Pellitteri Material Recovery Facility. No official action or decision will be taken at this meeting; it is solely for information gathering. The tour will be held at 4002 Kipp Street, Madison, WI, at 6:30 PM on September 25, 2025.

• Quorum notice – no action will be taken by any city or utilities body
• Tour of Pellitteri Material Recovery Facility at 4002 Kipp Street, Madison, WI
• Meeting scheduled for Thursday, September 25, 2025 at 6:30 PM

Community Development Authority

The Community Development Authority will hear presentations on city fiscal challenges and the development of the southwest corner of Bristol and Main Street. The body may also take action following a closed session regarding the Monarch on Main financial lookback.

• Presentation on Sun Prairie Fiscal Challenges and Funding Solutions
• Presentation on Monarch on Main development at the southwest corner of Bristol & Main Street
• Closed session to discuss Monarch on Main financial lookback

Ad-Hoc Communications Committee Meeting

The Ad-Hoc Communications Committee will meet to debrief a public feedback session and discuss goals, recommendations, and implementation. The meeting is held virtually via Zoom.

• Debrief and discussion of Public Feedback Session
• Presentation and discussion on goals, recommendations, and implementation
• Announcement of Public Feedback Session on September 29 at 6pm at West High School Commons

BID Recruitment, Retention & Policy Committee

The BID Recruitment, Retention & Policy Committee will meet to approve the August 27, 2025 meeting minutes, consider the 2026 Work Plan, and discuss several unfinished items such as the 2026 Sponsorship Application and updates to the downtown website, guide, socials, and expansion process. The agenda also includes citizen comments, staff updates, referrals, and announcements.

• Approve August 27, 2025 meeting minutes
• Review 2026 Work Plan
• Discuss 2026 Sponsorship Application
• Review Downtown Website (recurring agenda item)
• Discuss Process for Expanding the BID (recurring agenda item)

The BID Recruitment, Retention & Policy Committee approved the August 27, 2025 meeting minutes with a 9‑0 vote. The committee also agreed to rename itself to the Governance & Growth Committee in the 2026 Operation Plan. No action was taken on the 2026 Work Plan or the 2026 Sponsorship Application. All other agenda items received no updates.

• Approved August 27, 2025 meeting minutes (9-0)
• Agreed to rename committee to Governance & Growth Committee (no vote recorded)
• No action taken on 2026 Work Plan
• No action taken on 2026 Sponsorship Application

Ad-Hoc Communications Committee Public Feedback Session

The Ad-Hoc Communications Committee is holding a public feedback session. The agenda states that no action will be taken by any City of Sun Prairie governmental body or Sun Prairie Utilities Commission during this meeting.

Youth & Families Commission

The Youth & Families Commission will receive a presentation from the City Administrator regarding fiscal challenges and funding solutions. The commission will also discuss the future direction and focus of the body.

• Presentation by City Administrator on Sun Prairie Fiscal Challenges and Funding Solutions
• Discussion on direction and focus of Youth & Families Commission

BID Beautification, Maintenance & Signage Committee

The BID Beautification, Maintenance & Signage Committee approved the August 26, 2025 meeting minutes with a 6-0 vote. It agreed to rename the committee to the Beautification Committee in the 2026 Operation Plan. The committee allocated $1,000 of the holiday budget to sponsor $50 for the first 20 businesses hiring Allison Hokinson for window decorations. It also cancelled all scheduled 2025 Q4 meetings and set the next meeting for January 21, 2026.

• Approved August 26, 2025 meeting minutes (6-0)
• Renamed committee to Beautification Committee
• Allocated $1,000 holiday budget for $50 sponsorship to first 20 businesses hiring Allison Hokinson
• Cancelled all scheduled 2025 Q4 committee meetings
• Scheduled next meeting for January 21, 2026, 1:30–3:30 pm at Cannery Wine Bar & Tasting Room

Ad-Hoc Communications Committe Public Feedback Session

The Ad-Hoc Communications Committee is holding a public feedback session. The agenda states that no action will be taken by any City of Sun Prairie governmental body or Sun Prairie Utilities Commission during this meeting.

Ad-Hoc Communications Committee Meeting

The committee will approve the August 20, 2025 meeting minutes, hear public comments, and discuss unfinished business. New business includes a debrief of the recent public feedback session and a presentation on communication goals, recommendations, and implementation plans. No specific actions or votes are listed.

• Approval of August 20, 2025 Ad-Hoc Communications Committee meeting minutes
• Public feedback session debrief and discussion
• Presentation on goals, recommendations, and implementation for communications
• Announcement of next public feedback session: September 24 at 6 pm via Zoom
• Announcement of next Ad-Hoc Communications Committee meeting: September 24 at 7 pm via Zoom

Media Center Commission

The Sun Prairie Media Center Commission will hear a presentation on its mid-year revenues and then discuss sponsorship options for 2026. The meeting also includes routine items such as call to order, approval of minutes, public comment, staff updates, and setting the date for the next meeting.

• Presentation on Mid-Year Revenues
• Presentation and Discussion on 2026 Sponsorship Options
• Approval of August 21, 2025 minutes
• Public comment period
• Set date for next meeting

Commission members approved the August 21, 2025 Media Center Commission minutes. They scheduled the next meeting for October 16, 2025. The commission then adjourned the September 18, 2025 meeting.

• Approved August 21, 2025 minutes (motion passed)
• Set next meeting date: October 16, 2025
• Adjourned meeting (motion passed)

BID Advertising, Promotions & Events Committee

The BID Advertising, Promotions & Events Committee will approve the minutes from its August 21, 2025 meeting. It will review the 2026 work plan and consider the 2026 event schedule, potential new events, and updates to 2025 events. The committee will also discuss the social media calendar and advertising and promotions plans.

• Approve minutes for August 21, 2025 meeting
• Review 2026 work plan
• Discuss 2026 event schedule and potential new events
• Update on 2025 events (recurring agenda item)
• Review social media calendar and advertising & promotions (recurring agenda items)

The committee approved the August 21, 2025 meeting minutes with a 6‑0 vote. It decided to rename the Advertising, Promotions & Events Committee to the Marketing Committee in the 2026 Operation Plan. The committee also agreed that the Retail Work Group will become a subcommittee of the newly named Marketing Committee. No other actions were taken.

• Approved August 21, 2025 minutes (6-0)
• Renamed committee to Marketing Committee
• Designated Retail Work Group as subcommittee of Marketing Committee

Hero Appreciation Night

The Sun Prairie Common Council will attend a Hero Appreciation Night event. The agenda states that no action will be taken by any City of Sun Prairie governmental body or the Sun Prairie Utilities Commission during this meeting.

Public Safety Committee Meeting

The Sun Prairie Public Safety Committee will review two budget amendment proposals: one to purchase two support vehicles and another to purchase sit‑stand desks. The committee will also hear a presentation on the city’s fiscal challenges and a proposed amendment to the 2026 Capital Improvement Plan for design and land costs of a new fire station. Staff will provide updates on the 2027‑2029 referendum and the 2025 PSC budget.

• Budget amendment to purchase two support vehicles
• Budget amendment to purchase sit‑stand desks
• Presentation by City Administrator on fiscal challenges and funding solutions
• Proposed amendment to 2026 CIP for design and land costs for a new fire station
• Staff updates: 2027‑2029 referendum presentation and 2025 PSC budget presentation

The committee approved the minutes from the April 8, 2025 meeting. It approved budget amendments to purchase two support vehicles and to buy sit‑stand desks. It also approved a request to investigate land and design costs for a new fire station and to bring a proposal to the next meeting. All motions passed unanimously.

• Approved April 8, 2025 meeting minutes (5-0)
• Approved purchase of two support vehicles (5-0)
• Approved purchase of sit‑stand desks (5-0)
• Approved to investigate land and design costs for a new fire station (5-0)
• Approved adjournment of the meeting (5-0)

Joint Review Board - Annual Meeting

The Joint Review Board will meet to appoint a public member and a chairperson. The board will review annual PE-300 reports and the status of eight specific Tax Increment Districts.

• Appointment of Public Member
• Appointment of the Chairperson
• Review of PE-300 reports for Tax Increment Districts No. 8, 9, 11, 12, 13, 14, 15, and 16
• Resolution acknowledging filing of annual reports and compliance with meeting requirements

Transit Commission / Bike Subcommittee

The Transit Commission and Bike Subcommittee will discuss city fiscal challenges and funding solutions. The body will also address a committee vacancy and transit ridership and amenities.

• Presentation by City Administrator on Sun Prairie fiscal challenges and funding solutions
• Consideration and discussion on pending Transit Committee Vacancy
• Discussion about Week Without Driving
• Discussion about Transit Ridership Update
• Updates on Transit Amenities

Special Public Works Committee

The Sun Prairie Public Works Committee will meet to consider issuing a request for bids for a liftstation upgrade and discuss emergency sewer repairs in Blankenheim Park. The meeting will also cover unfinished business, new business, and staff updates.

• Consider issuing RFB for Business Park Liftstation backup generation and upgrade
• Consider emergency sanitary sewer repair in Blankenheim Park
• Approval of previous committee minutes
• Unfinished and new business
• Staff updates

Committee of the Whole

The Committee of the Whole will consider a professional development policy for elected officials and a potential amendment to the City's Sidewalk Policy. The body will also receive a referendum status update and discuss a grant agreement with The Faith Place in closed session.

• Professional Development Policy for Elected Officials
• Referral to staff to draft an amendment to the City's Sidewalk Policy
• September 2025 Potential Referendum Status Update
• ARPA Amended Support Grant and Repayment Agreement with The Faith Place

Common Council

The Common Council will discuss a funding request for Sunshine Place and a plan to build a 7,000 square foot Pet Supplies Plus store. Members will also consider updates to the Economic Development Chapters of the City Comprehensive Plan.

• Warrants for payment totaling $2,615,780.11
• Precise Implementation Plan for a 7,000 square foot Pet Supplies Plus at 2315 Blue Aster Boulevard
• Ordinance updating Economic Development Chapters of the Comprehensive Plan
• CIP funding reallocations for City Hall projects and a police storage facility
• Contract extension for snow removal services with All Services Specialists, Inc.

The council approved several funding and contract items, including reallocating CIP funds for City Hall projects and a police storage facility, and extending the snow‑removal contract. It adopted a funding agreement for Sunshine Place and adopted an ordinance updating the economic‑development chapters of the comprehensive plan. The council also approved a Precise Implementation Plan for a new Pet Supplies Plus store and two budget amendments for the 2028 CIP and GPS equipment purchase.

• Approved consent agenda items, including payment warrant of $2,615,780.11 (unanimous voice vote)
• Approved funding agreement for Sunshine Place (6 Ayes, 2 Nays)
• Adopted ordinance updating economic development chapters of the comprehensive plan (unanimous roll call vote)
• Approved Precise Implementation Plan for 7,000‑sq‑ft Pet Supplies Plus at 2315 Blue Aster Blvd (unanimous roll call vote)
• Approved CIP funding reallocation for City Hall projects (unanimous roll call vote)
• Approved CIP funding reallocation for police storage facility (unanimous roll call vote)
• Approved amendment to Contract 22‑PW28 to extend snow removal services (unanimous roll call vote)
• Approved budget amendment for design expenditures for 2028 CIP O’Keeffe Ave (unanimous roll call vote)

Utilities Commission

The Utilities Commission will meet to discuss the future use and potential sale of the SPU Building on Main Street. The body will also receive updates on electric and water rate increase applications and a presentation on city fiscal challenges.

• Closed session to discuss future use and possible sale of SPU Building on Main Street
• Update on Test Year 2025 Electric Rate Increase Application
• Update on Test Year 2025 Water Rate Increase Application
• Update on New SPU Main Facility Building
• Presentation by City Administrator on Sun Prairie Fiscal Challenges and Funding Solutions

The Utilities Commission unanimously approved all items on the consent agenda, including the September 8 minutes, August bills, and financial reports. The commission then voted to adjourn into a closed session to discuss the future use and possible sale of the SPU building on Main Street. The next regular meeting was scheduled for October 20, 2025, and the meeting was adjourned at 6:04 p.m. by unanimous acclamation.

• Approved consent agenda items (Sept 8 minutes, August bills, August financial reports, delinquency report) – unanimous acclamation
• Adjourned into closed session to discuss future use and possible sale of SPU Building on Main Street – Aye: Christensen, Jacobs, Fitzpatrick, Stocker, Clavette, Andres, Jarjou; Nay: none
• Set next regular meeting for Monday, October 20, 2025 at 4:30 p.m.
• Adjourned the meeting at 6:04 p.m. – unanimous acclamation

CANCELLED: Tourism Commission Meeting

The scheduled Tourism Commission meeting is cancelled. The provided agenda was procedural and listed items for discussion including room tax marketing and ice arena sponsorships.

Sun Prairie Public Library Policy Committee

The Sun Prairie Public Library Policy Committee will meet on September 11, 2025 at 5:15 PM in the Youth Program Room. The committee will consider, discuss, and possibly take action on its policies, bylaws, proctoring policy, and reference services policy. No other decisions are listed on the agenda.

• Consideration, discussion, and possible action on library policies
• Consideration, discussion, and possible action on library bylaws
• Consideration, discussion, and possible action on proctoring policy
• Consideration, discussion, and possible action on reference services policy

The Sun Prairie Public Library Policy Committee approved the May 8, 2025 meeting minutes. It adopted revisions to the About Our Policies section and approved several changes to the Board of Trustees bylaws. The committee also approved updates to the Reference Services Policy. No changes were made to the Proctoring Policy.

• Approved May 8, 2025 minutes (motion passed)
• Approved changes to About Our Policies (motion passed)
• Struck section IV D and relettered subsequent sections (motion passed)
• Revised VI.D to require committee reports at each regular meeting (motion passed)
• Approved the amended bylaws of the Board of Trustees (motion passed)
• Approved changes to links in the Reference Services Policy (motion passed)
• No changes made to the Proctoring Policy (no action taken)
• Adjourned the meeting at 5:42 pm (motion passed)

Sun Prairie Public Library Board

The Sun Prairie Public Library Board will consider actions regarding the overall addition and remodel construction project. The board will also discuss parking lot remediation, site work for a new expansion parking lot, and vandalism deterrents.

• Overall SPPL Addition and Remodel Construction Project
• Site work undercutting and backfill at new expansion parking lot
• Installation of Skate Stop vandalism deterrents
• Existing parking lot remediation scope and phasing modifications
• Parking lot island rock removal and replacement with mulch

The Sun Prairie Public Library Board approved the August 14 minutes and reordered the agenda. It voted to omit skate‑stop vandalism deterrents, approve $81,064 for site work and backfill at the new expansion parking lot, defer island‑rock removal until spring 2026, and move the entire parking‑lot remediation to spring 2026. The board also approved $3,885.20 in bills and adjourned at 7:00 p.m.

• Reordered agenda items 6A‑C under 4C (Bell 1; Pittelli 2; passed)
• Approved August 14, 2025 minutes (Bell 1; Vaidya 2; passed)
• Omitted installation of skate‑stop vandalism deterrents (Vaidya 1; Bell 2; passed)
• Approved site work undercutting and backfill at new expansion parking lot for $81,064 (Bell 1; Vaidya 2; passed)
• Deferred decision on existing parking‑lot island rock removal until Spring 2026 (Brazier 1; Pittelli 2; passed)
• Nullified prior parking‑lot remediation schedule and set remediation for Spring 2026 (Bell 1; Pittelli 2; passed)
• Approved payment of bills totaling $3,885.20 (Bell 1; Vaidya 2; passed)
• Adjourned meeting at 7:00 p.m. (Bell 1; Vaidya 2; passed)

Parks, Recreation & Forestry Commission

The Parks, Recreation & Forestry Commission will review a long-term capital improvement plan and a budget amendment for a WI DNR Urban Forestry Grant. The body will also consider a community orchard project and an amended agreement with the YMCA of Dane County.

• Proposed 2026-2035 Parks Capital Improvement Plan
• Pass-through budget amendment for 2024 WI DNR Urban Forestry Grant project extension
• Amended Memorandum of Understanding with the YMCA of Dane County
• Proposal to plant a community orchard on unused land
• Presentation by City Administrator on fiscal challenges and funding solutions

Historical Library & Museum Board

The Historical Library & Museum Board will meet to discuss proposed mission, vision, and values. The board will also review the legal requirements for a name change and the potential consolidation of the board with the Parks, Recreation & Forestry Commission.

• Possible action on proposed Mission, Vision, and Values
• Discussion of consolidating Museum Board with Parks, Recreation & Forestry Commission
• Update on legal requirements for name change
• Presentation by City Administrator on fiscal challenges and funding solutions

The board approved the July 9, 2025 meeting minutes, approved the Collections Team recommendations to accept listed donations, and approved a revised mission statement, vision and values. The board received an update that a name change is legally permissible and continued discussion on consolidating the Museum Board with the Parks, Recreation & Forestry Commission, with no action taken. The meeting adjourned at 8:04 PM.

• Approved July 9, 2025 board meeting minutes (all in favor, motion carried)
• Approved Collections Team recommendations to accept offered donations (all in favor, motion carried)
• Approved revised mission, vision and values (all in favor, motion carried)
• No action taken on consolidation of Museum Board with Parks, Recreation & Forestry Commission (discussion continued, vote scheduled for October)
• Provided update that a name change is legally permissible (information only, no decision)

Public Works Committee

The Public Works Committee will meet to discuss fiscal challenges, consider bid awards for facility projects, and review budget amendments for security and survey equipment.

• Bid award for carpet replacement at City Hall and Fire Station 1
• Bid award for Sun Prairie Loop Wayfinding
• Snow shoveling contract extension
• CIP fund reallocation for City Hall security projects
• Budget amendment for design services of the O'Keeffe project

Plan Commission

The Plan Commission will consider a concept plan for a 134-acre mixed-use development and a specific implementation plan for a commercial building. The body will also discuss a 2026 referendum and a resolution to join the AARP Age-Friendly Communities Program.

• Request for Precise Implementation Plan for a 7,000 square foot Pet Supplies Plus at 2315 Blue Aster Boulevard
• Review of Planned Development Concept Plan for mixed housing, commercial, and institutional uses on 134 acres at One QBE Way
• Discussion regarding the 2026 referendum
• Resolution for joining the AARP Age-Friendly Communities Program

The provided minutes contain no readable information about any decisions, approvals, denials, or motions. No actionable items can be identified.

Special Utilities Commission Budget Meeting

The Sun Prairie Utilities Commission will meet to discuss and possibly act on the 2026 City of Sun Prairie and Sun Prairie Utilities Service Allocations and the 2026 SPU Capital and Operating Budget.

• Approval of August 18, 2025, Commission meeting minutes
• Consideration of 2026 City and SPU service allocations
• Consideration of 2026 SPU Capital and Operating Budget

The Utilities Commission unanimously approved the minutes from the August 18, 2025 meeting and the City of Sun Prairie and Sun Prairie Utilities Service Allocations document. A presentation of the 2026 capital and operating budget was given, but no vote on the budget was recorded. The meeting was then adjourned by unanimous acclamation.

• Approved minutes of Aug 18, 2025 (unanimous acclamation)
• Approved City and Utilities Service Allocations document (unanimous acclamation)
• Adjourned meeting at 5:35 p.m. (unanimous acclamation)

Housing Committee

The Housing Committee will hear a presentation by the City Administrator on Sun Prairie’s fiscal challenges and funding solutions. The committee will then discuss loan terms for developing a new affordable owner‑occupied unit program. The meeting also includes routine items such as approval of the August 4, 2025 minutes and public comment.

• Presentation by City Administrator on fiscal challenges and funding solutions
• Discussion on loan terms for development of a new affordable owner‑occupied unit program
• Approval of minutes from the August 4, 2025 meeting
• Public comment period for citizens

The provided minutes consist of coded entries without readable decisions or actions. No approvals, denials, or tablings could be identified.

BID Board Meeting

The BID Board approved the minutes from the August 7, 2025 meeting. It also approved August bills totaling $5,249.85. A motion to reallocate the $10,000 light‑pole banner budget for downtown decorations was approved. No other actions were taken.

• Approved August 7, 2025 meeting minutes (motion passed)
• Approved August bills totaling $5,249.85 (motion passed)
• Approved reallocation of $10,000 light‑pole banner budget to downtown decorations (motion passed)

Police & Fire Commission

The Police & Fire Commission will discuss the May 2025 Police Officer Eligibility List and the 2026 hiring process. The agenda also includes a presentation by the City Administrator on fiscal challenges and funding solutions.

• Presentation on Sun Prairie fiscal challenges and funding solutions
• Discussion of May 2025 Police Officer Eligibility List & 2026 hiring process
• Approval of minutes from August 6, 2025 meeting
• Staff updates from Fire/EMS Chief Chris Garrison and Police Chief Kevin Warych
• Public comment period

Committee of the Whole

The Committee of the Whole will discuss several items, including a professional development policy for elected officials and an update on the Dane County Regional Housing Strategy. Council members will hear a presentation of the Economic Development Strategic Framework for 2025‑2028 and review public investment guidelines for economic development. The meeting will also consider approving an amendment to the City of Sun Prairie Comprehensive Plan to update Economic Development Chapters V1 and V2.

• Consideration of Professional Development Policy for Elected Officials
• Update on Dane County Regional Housing Strategy
• Presentation of Economic Development Strategic Framework 2025‑2028
• Review of Economic Development Public Investment Guidelines
• Amendment to Comprehensive Plan to update Economic Development Chapters V1 and V2

Common Council

The Common Council will consider a consent agenda that includes approval of August 19 minutes, a payment warrant of $3,296,095.07, board appointments, and several policy updates. Council members will vote on several resolutions, such as granting a Class B malt and Class C wine license to Fin Sushi at 815 W Main Street. Additional actions include setting a usage fee for city EV charging stations, authorizing a Wisconsin DOT carbon‑reduction program agreement, and terminating Tax Increment Districts No. 8 and 9. The meeting also includes reports from committees and public comment.

• Approval of payment warrant totaling $3,296,095.07
• Resolution granting Class B malt and Class C wine license to Fin Sushi, 815 W Main Street
• Resolution approving usage fee for municipally‑owned EV charging stations installed after March 2024
• Resolution authorizing execution of Wisconsin DOT State FY 2025‑2028 Carbon Reduction Program agreement
• Resolution terminating Tax Increment Districts No. 8 and 9

The Sun Prairie Common Council approved a conditional ordinance for a General Development Plan allowing 28 dwelling units at 657 Vernig Road. It also approved a survey map and right‑of‑way dedication for the Sandstone Trail, and adopted several resolutions including a licensing permit for Fin Sushi, an electric‑vehicle charging station usage fee, a carbon‑reduction program agreement, and the termination of Tax Increment Districts 8 and 9.

• Ordinance conditionally approving a General Development Plan for 28 units at 657 Vernig Road – approved 7-1 (Crombie, Drengler, Jacobs, Owens, Rosas, Baker, Benedict yes; Comstock no)
• Resolution approving a two‑lot Certified Survey Map and right‑of‑way dedication for Sandstone Trail – approved unanimously
• Resolution approving Employee Grievance Procedure policy update – approved unanimously
• Resolution approving a Class B Fermented Malt and Class C Wine License for Fin Sushi at 815 W Main Street – approved unanimously
• Resolution approving a usage fee for municipally owned electric‑vehicle charging stations installed after March 2024 – approved unanimously
• Resolution authorizing execution of the Wisconsin DOT State Fiscal Year 2025‑2028 Carbon Reduction Program agreement – approved unanimously
• Resolution terminating Tax Increment District No. 8 – approved unanimously
• Resolution terminating Tax Increment District No. 9 – approved unanimously

BID Recruitment, Retention, & Policy Committee

The committee approved the July 23, 2025 meeting minutes by a 7‑0 vote. Members voted 7‑0 to appoint Rose Freidel to the Recruitment, Retention, & Policy Committee. The meeting was adjourned with an 8‑0 vote.

• Approved July 23, 2025 meeting minutes (7-0)
• Appointed Rose Freidel to RRP Committee (7-0)
• Adjourned meeting (8-0)

BID Beautification, Maintenance & Signage Committee

The committee unanimously approved the July 14, 2025 meeting minutes (5‑0). It also approved a motion to reallocate $10,000 from the light‑pole banner budget for downtown holiday decorations, passing 5‑0. No action was taken on the proposed mini‑golf course or the fall clean‑up plans. The next meeting is set for October 15.

• Approved July 14, 2025 minutes (5-0)
• Approved $10,000 holiday decorating budget reallocation (5-0)
• No action taken on mini golf course proposal
• No action taken on fall clean‑up schedule

Notice of Potential Quorum - City Vs. Kids Basketball Game

The Sun Prairie Common Council, Library Board of Trustees, and Sun Prairie Utilities may have a quorum present at a City vs. Kids basketball game on August 23, 2025 at Vandenburg Heights Park. No official action will be taken by any city governmental body at this event. The notice informs the public of the potential quorum and provides contact information for accessibility requests.

• Potential quorum of city officials at City vs. Kids Basketball Game, Aug 23, 2025, Vandenburg Heights Park, 1020 Vandenburg Street

Library Facilities Committee

The Library Facilities Committee will meet to discuss current facility needs. The body will also consider the overall Sun Prairie Public Library (SPPL) addition and remodel construction project.

• Discussion and possible action on current facility needs
• Discussion and possible action on the SPPL addition and remodel construction project

Mayor Esser presided as the Library Facilities Committee met on August 22, 2025. The committee approved the July 25, 2025 minutes. No further actions, approvals, or votes were recorded during the meeting.

Media Center Commission

The Media Center Commission will receive a presentation from City Administration regarding funding solutions and fiscal challenges. The body will also discuss a fund balance policy referral and the status of KIDS4 Crews for 2025-2026.

• Presentation by City Administration on Sun Prairie fiscal challenges and funding solutions
• Fund balance policy referral
• Status update on KIDS4 Crews for 2025-2026 crew year

The Media Center Commission approved the July 17, 2025 meeting minutes after a motion by Presser and Owens. The commission then adjourned the August 21, 2025 meeting following a motion by Presser and Owens. No other substantive actions were taken.

• Approved July 17, 2025 minutes (motion passed)
• Adjourned meeting (motion passed)

Sustainability Committee

The Sustainability Committee will review a mid-point update on the Climate Action Plan from Blue Strike Environmental. Members will also consider potential usage fees for municipal EV charging stations installed after March 2024.

• Possible action on usage fees for municipally-owned public EV charging stations installed after March 2024
• Mid-point update on Climate Action Plan development by Blue Strike Environmental
• Possible action on LEED for Cities credit plan
• Possible action on hosting a community repair cafe
• Presentation on the 2025 Sustainability Fair

The Sustainability Committee approved the July 17, 2025 meeting minutes. It also approved the LEED for Cities credit plan, recommended a per‑kWh usage fee for municipally‑owned EV charging stations, and approved hosting a community repair cafe at the public library. The next formal meeting is set for October 16, 2025.

• Approved July 17, 2025 Sustainability Committee minutes (motion passed, 7‑0)
• Approved LEED for Cities credit plan (motion passed, 7‑0)
• Recommended usage fee for municipal EV charging stations (motion passed, 7‑0)
• Approved hosting a community repair cafe at the Sun Prairie Public Library (motion passed, 7‑0)

BID Advertising, Promotions & Events Committee

The BID Advertising, Promotions & Events Committee approved the July 17, 2025 meeting minutes with a 4‑0 vote. It then voted 4‑0 to cancel the planned 2025 Fall Beer Taste. Committee member Kaitlyn Adams resigned from the Events Committee effective immediately. No other actions were taken at this meeting.

• Approved July 17, 2025 minutes (4-0)
• Cancelled 2025 Fall Beer Taste (4-0)
• Kaitlyn Adams resigned from Events Committee (effective immediately)

Personnel Committee

The Personnel Committee will consider, discuss, and possibly act on four items related to employee benefits and policies. These include the health‑insurance premium‑share strategy, non‑union job classification changes, an update to the employee grievance procedure, and an update to the payroll and benefits coordination policy. The meeting also includes routine items such as approval of minutes and public comments.

• Consideration, discussion, and possible action on employee health insurance premium share strategy
• Consideration, discussion, and possible action on nonunion job classification changes
• Consideration, discussion, and possible action on employee grievance procedure policy update
• Consideration, discussion, and possible action on payroll & benefits coordination policy update

Notice of Potential Quorum - Historical Library & Museum Marketing Discussion

The Sun Prairie Common Council, Library Board, and Utilities Commission may attend a meeting to discuss marketing for the Historical Library & Museum. No official action will be taken by any city body at this gathering.

• Potential quorum of Common Council, Library Board, and Utilities Commission
• Marketing discussion for Historical Library & Museum
• Meeting location: 115 East Main Street
• No action will be taken by city bodies
• Meeting date: Wednesday, August 20, 2025

Ad-Hoc Communications Committee

The Ad‑Hoc Communications Committee will review the public notice process for planning and development. It will present draft recommendations and consider how to conduct public input sessions, including dates, locations, and formats. No formal actions are scheduled beyond discussion.

• Discussion on possible dates and locations for public input sessions
• Presentation on public notice process for planning and development
• Presentation of draft recommendations
• Consideration of public input activities and format

Committee of the Whole

The Committee of the Whole will hear a Community Schools presentation, a mid‑point update on Sun Prairie’s Climate Action Plan, an overview of the city’s participation in the 2025 LEED for Cities Cohort, and a Traffic Safety update with an UrbanSDK demonstration. The meeting will also include discussion and possible action on a Professional Development Policy for elected officials. No formal decisions are listed for the other items.

• Community Schools presentation
• Mid‑point update on Sun Prairie’s Climate Action Plan
• Overview of participation in the 2025 LEED for Cities Cohort
• Traffic Safety update and UrbanSDK demonstration
• Discussion and possible action on Professional Development Policy for elected officials

Common Council

The Sun Prairie Common Council will vote on a resolution to issue and sell up to $60,028,816 in sewerage system revenue bonds (Series 2025B). The meeting also includes consent‑agenda approvals, several zoning and annexation ordinances, a playground and basketball court replacement contract, and parking regulation changes. Public comment will be accepted before the votes.

• Resolution authorizing issuance and sale of up to $60,028,816 sewerage revenue bonds, Series 2025B
• Ordinance rezoning 463 Broadway Drive from Urban Industrial (UI) to Suburban Industrial (SI)
• Ordinance approving direct annexation of 5 acres east of Columbus Street, north of Progress Way
• Resolution approving Contract #25-PRF10 for 2025 Playground & Basketball Court Replacements to Parking Lot Maintenance, LLC
• Resolution approving changes to on‑street parking and traffic controls on Montana Avenue

The Sun Prairie Common Council unanimously approved the issuance and sale of up to $60,028,816 in sewerage system revenue bonds. It also approved a zoning change for 463 Broadway Drive, annexed 5 acres from the Town of Bristol, and combined two parcels at 1750 Success Way. Additional approvals included parking restriction changes at Sacred Hearts School, traffic control changes on Montana Avenue, a write‑off of delinquent ambulance receivables, and a contract for playground and basketball court replacements.

• Approved $60,028,816 sewerage system revenue bonds (8-0)
• Approved rezoning of 463 Broadway Drive from Urban Industrial to Suburban Industrial (8-0)
• Approved annexation of 5 acres east of Columbus St and north of Progress Way (8-0)
• Approved one‑lot Certified Survey Map to combine parcels at 1750 Success Way (8-0)
• Approved changes to parking restrictions on Columbus Street at Sacred Hearts School (8-0)
• Approved changes to on‑street parking and traffic controls on Montana Avenue (8-0)
• Approved write‑off of delinquent ambulance receivables (8-0)
• Approved contract #25-PRF10 for playground & basketball court replacements (8-0)

Utilities Commission

The Utilities Commission will discuss updates on proposed electric and water rate increases for 2025 and review the financial status of a new main facility. The meeting also includes a closed session to discuss the future use and possible sale of the Main Street building.

• Update on Test Year 2025 Electric Rate Increase Application
• Update on Test Year 2025 Water Rate Increase Application
• Presentation on 2026 Budget Assumptions and Initiatives
• Closed session to discuss sale of Main Street building
• Approval of July 2025 minutes and bills

The Utilities Commission approved all items on the consent agenda, including minutes, bills, financial and delinquency reports, by unanimous acclamation. A motion to adjourn into a closed session at 4:45 p.m. was carried with all six members voting aye. The meeting was then adjourned at 6:53 p.m. by unanimous acclamation.

• Approved consent agenda items (minutes, bills, financial reports, delinquency report) – unanimous acclamation
• Adjourned into closed session at 4:45 p.m. – ayes: Christensen, Jacobs, Fitzpatrick, Stocker, Clavette, Andres; no nays or abstentions
• Adjourned the meeting at 6:53 p.m. – unanimous acclamation

Notice of Potential Quorum - Lateral Police Officer interviews

The Sun Prairie Police & Fire Commission will meet for lateral police officer interviews. The notice states that no action will be taken by any City of Sun Prairie governmental body during this meeting.

• Lateral police officer interviews

Sun Prairie Public Library Board

The Sun Prairie Public Library Board will consider the 2026 budget and discuss the overall library remodel and addition project. City Administrator Aaron Oppenheimer will present information on fiscal challenges and funding solutions.

• Consideration of the 2026 Budget
• Discussion and possible action on the SPPL Remodel and Addition Project
• Presentation on Sun Prairie Fiscal Challenges and Funding Solutions
• Review of bills presented for payment

The Sun Prairie Public Library Board approved three change orders for the remodel, totaling $258,726, and voted to present 2026 budget initiatives to City Council. The board also approved payment of $5,089.59 in bills and adopted the July 10, 2025 meeting minutes.

• Approved Change Order 1 – parking lot mobilization $206,652 (motion passed 2‑0)
• Approved Change Order 2 – break room modifications and grease interceptor $25,631 (motion passed 2‑0)
• Approved Change Order 3 – new front entry doors and hardware $26,443 (8 ayes, 1 nay)
• Approved presentation of 2026 budget initiatives to City Council (motion passed 2‑0)
• Approved payment of bills totaling $5,089.59 (motion passed 2‑0)
• Approved July 10, 2025 minutes (motion passed 2‑0)

Parks, Recreation and Forestry Commission

The Parks, Recreation and Forestry Commission will first approve the July 9, 2025 meeting minutes and hear public comments. It will then discuss a proposal to plant a community orchard and improve unused land, and receive a mid‑year update on the PRF scholarship program.

• Approval of July 9, 2025 meeting minutes
• Consideration, discussion, and possible approval to plant a community orchard and improve unused land
• Mid‑Year update on PRF Scholarship Program usage
• Director’s July month‑end report (including Recreation & Aquatics, Parks & Forestry, and Community Events reports)

Because the commission did not have a quorum, no motions were voted on. The July 9, 2025 meeting minutes were not approved and will be considered at the September meeting. The community orchard proposal was postponed and will be voted on at the September 10, 2025 meeting. All other reports were discussed without formal action.

• July 9, 2025 minutes not approved (no quorum)
• Community orchard proposal postponed; vote scheduled for Sept. 10, 2025 (no quorum)

Public Works Committee

The Sun Prairie Public Works Committee will discuss and possibly act on several items, including parking changes on Montana Avenue, Columbus Street, and Bristol Street. The committee will also consider a request for bid on LED conversion at Westside Community Building, Fleet Building, and Fire Station 1. Additional topics include multimodal projects in the Capital Improvement Plan and a 2026‑2030 TAP grant application, as well as traffic control measures at two intersections.

• Parking changes on Montana Avenue
• Parking changes on Columbus Street
• Parking changes on Bristol Street
• Request for bid on LED conversion at Westside Community Building, Fleet Building, and Fire Station 1
• Traffic controls at Blue Heron Boulevard and Mallard Drive

Plan Commission

The Sun Prairie Plan Commission will hold a public hearing on a request to amend the Official Zoning Map, changing the designation of 463 Broadway Drive from Urban Industrial (UI) to Suburban Industrial (SI). The meeting also includes a petition for direct annexation of 5 acres near Columbus Street, a certified survey map for parcels at 1750 Success Way, and a presentation on the city's Climate Action Plan. Public comments are accepted until 4:30 p.m. on the day of the meeting.

• Rezoning of 463 Broadway Drive from Urban Industrial to Suburban Industrial (PC25-3262)
• Petition for direct annexation of 5 acres east of Columbus Street (PC25-3265)
• One‑lot Certified Survey Map to combine parcels at 1750 Success Way (PC25-3266)
• Public hearing for Turn Key Construction, LLC: General Development Plan for 28 units at 657 Vernig Road (PC25-3250)
• Presentation on Sun Prairie Climate Action Plan by Blue Strike Environmental (PC25-3256)

The provided minutes contain no clear votes, approvals, denials, or other actionable items. Only procedural references and unreadable codes appear. Consequently, no concrete decisions can be reported from this meeting.

Notice of Potential Quorum - Swearing-in of Police Officers

The city has issued a notice of a potential quorum for the swearing-in of police officers. The document states that no action will be taken by any City of Sun Prairie governmental body during this meeting.

• Swearing-in of police officers

BID Board Meeting

The BID Board approved the draft budget for 2026. It also approved the June‑July bills totaling $17,909.71 and allocated $2,112.73 of Night Market vendor fees. Additional actions included a $750 Make Music Day reimbursement, a new Sip & Shop event on Nov 13, a $1,000 Spooktacular sponsorship, and moving the Ladies Night Out date to Dec 11.

• Approved June‑July bills totaling $17,909.71 (motion approved)
• Approved allocation of $2,112.73 Night Market vendor fee revenue (motion approved)
• Approved remaining $750 of Make Music Day sponsorship reimbursement (motion approved)
• Approved addition of Sip & Shop event on Nov 13, revenue to 2025 Wine Walk (motion approved)
• Approved 2026 draft budget as presented (motion approved)
• Approved $1,000 sponsorship for 2026 Spooktacular event (motion approved)
• Approved moving Ladies Night Out date from Dec 4 to Dec 11 (motion approved)
• Approved minutes from June 5, 2025 meeting (motion approved)

Police & Fire Commission

The Police & Fire Commission will review the police officer hiring process and discuss a potential change to its rules. The body will also meet in closed session to amend the police officer eligibility list and consider appointments.

• Update on police officer hiring process
• Discussion on recommended change to PFC Rules
• Closed session to amend police officer eligibility list
• Possible action on closed session items

Common Council

The Sun Prairie Common Council will consider a development agreement with Yahara Materials, Inc. for city‑owned land in the Business Park Expansion area. The meeting also includes a consent agenda covering minutes, payment bills, board appointments, event licenses for the Sweet Corn Festival, and a capital improvement amendment. Additional items include a proclamation for Farmer’s Market Week and a resolution extending an intergovernmental agreement with the Town of Bristol.

• Approval of an Agreement to Undertake Development with Yahara Materials, Inc. for Business Park Expansion land
• Consent agenda: approval of July 15, 2025 Common Council minutes
• Consent agenda: bills presented for payment
• Consent agenda: appointments to boards, commissions, and WPPI Energy Board of Directors
• Resolution extending the City of Sun Prairie–Town of Bristol Intergovernmental Agreement to Dec 31 2026

The Common Council unanimously approved the consent agenda, which included the July 15 minutes, a $4,489,597.07 warrant, board appointments, event licenses, and a capital improvement amendment. The council also unanimously approved a development agreement with Yahara Materials, Inc. for city‑owned land in the Business Park Expansion area. Additionally, the council extended the intergovernmental agreement with the Town of Bristol through December 31, 2026.

• Approved consent agenda (unanimous voice vote)
• Approved July 15, 2025 council minutes (part of consent agenda)
• Approved warrant dated 08/05/2025 for $4,489,597.07 (part of consent agenda)
• Approved board and commission appointments (part of consent agenda)
• Approved temporary event and beverage licenses for Sweet Corn Festival (part of consent agenda)
• Approved amendment to FY 2025 Capital Improvement Plan to replace Project 241201 with HVAC/plumbing repairs (part of consent agenda)
• Approved development agreement with Yahara Materials, Inc. for Business Park Expansion land (unanimous roll call vote)
• Approved extension of City of Sun Prairie–Town of Bristol intergovernmental agreement to Dec 31, 2026 (unanimous roll call vote)

Committee of the Whole

The Committee of the Whole will discuss suspending rules to move up Sunshine Place’s request, which requires a two‑thirds vote. Members will also consider a potential referendum community survey and may hold a closed session under Wis. Stat. §19.85(1)(e) to deliberate Sunshine Place’s funding request before returning to open session for possible action.

• Possible suspension of rules to move up consideration of Sunshine Place’s request (requires 2/3 vote)
• Discussion and possible action on a potential referendum community survey
• Closed session to deliberate Sunshine Place’s funding request under Wis. Stat. §19.85(1)(e)
• Return to open session for possible action on the closed‑session item

The Committee of the Whole approved the July 15, 2025 minutes and suspended rules to consider Sunshine Place’s request. The council then adjourned into a closed session under Wis. Stat. § 19.85(1)(e) to negotiate the funding request. Later, a community survey was approved for distribution after multiple votes.

• Approved July 15, 2025 Committee of the Whole minutes (unanimous voice vote)
• Suspended rules to move up consideration of Sunshine Place request (unanimous roll call vote)
• Adjourned into closed session for Sunshine Place funding request (7‑1 roll call vote)
• Reopened open session (unanimous voice vote)
• Approved survey for distribution without page four (majority roll call vote)
• Reconsidered survey approval (unanimous roll call vote)
• Approved survey as originally presented for distribution (majority roll call vote)

Housing Committee

The Sun Prairie Housing Committee will hear a presentation from Common Wealth Development on affordable housing initiatives. It will discuss additional information on a housing case management RFQ previously raised. The committee will also review recommended 2026 funding levels and programs for the Affordable Housing Fund. No formal actions are listed; the items are for information and discussion.

• Presentation by Common Wealth Development on affordable housing initiatives
• Discussion of housing case management RFQ
• Presentation and discussion of 2026 recommended funding levels for the Affordable Housing Fund

The minutes for the Sun Prairie Housing Committee meeting on 2025-08-04 contain no clear decisions, approvals, denials, or motions. The document consists of numeric codes and placeholders without readable actions.

Finance Committee

The Sun Prairie Finance Committee will meet on July 31, 2025. The committee will approve the March 25, 2025 minutes, present the 2024 city audit, and discuss a possible write‑off of delinquent ambulance receivables. No other actions are listed.

• Approval of March 25, 2025 minutes
• Presentation of 2024 audit
• Consideration of write‑off of delinquent ambulance receivables

The Finance Committee approved the minutes from the March 25, 2025 meeting. A presentation on the 2024 audit was given with no action taken. The committee voted to recommend approval of the write‑off of delinquent ambulance receivables. The meeting was adjourned by unanimous acclamation.

• Approved March 25, 2025 minutes (5‑0)
• Recommended approval of ambulance receivables write‑off (5‑0)
• Adjourned meeting (unanimous acclamation)

Ad-Hoc Communications Committee

The Ad-Hoc Communications Committee will approve the July 16, 2025 meeting minutes, hear citizen comments, and discuss preferred content and delivery methods for city communications. They will also consider possible dates and locations for upcoming public input sessions. Announcements will include the next committee meeting on August 20, 2025 and the first public input session on August 27, 2025.

• Approval of July 16, 2025 meeting minutes
• Presentation and discussion on preferred content and delivery methods
• Discussion on possible dates and locations for public input sessions
• Announcement of next meeting: August 20, 2025 at 6 pm
• Announcement of first public input session: August 27, 2025 at 6 pm

Notice of Potential Quorum - Police Officer Interview

The Police & Fire Commission will hold a meeting on July 29, 2025, to interview a police officer candidate. No official action will be taken by any City of Sun Prairie governmental body at this meeting.

• Police Officer Interview
• Potential quorum of Police & Fire Commission
• Potential quorum of Sun Prairie Utilities Commission

SPECIAL Parks, Recreation & Forestry Commission

The Sun Prairie Parks, Recreation & Forestry Commission will meet virtually on July 28, 2025. After routine items such as call to order, minutes approval, and public comments, the commission will discuss and possibly act on awarding Contract #25-PRF10 along with a budget amendment. The meeting will conclude with reports, referrals, announcements, and adjournment.

• Consideration, discussion, and possible action on Award of Contract #25-PRF10 and a corresponding budget amendment

The Parks, Recreation and Forestry Commission voted to award Contract #25-PRF10 to Parking Lot Maintenance, LLC. The commission also referred a corresponding budget amendment of $51,311.50 to the City Council. The motion was made by Commissioner Benedict, seconded by Commissioner Richmond, and passed with all present commissioners voting aye. No votes against or abstentions were recorded.

• Approved award of Contract #25-PRF10 to Parking Lot Maintenance, LLC and referred $51,311.50 budget amendment to Council (ayes: Benedict, Piela, Bartel, Richmond; nays: none; absent: Newell, Holiday, Mofikoya)

Notice of Potential Quorum - Kind Stage and Amphitheater Ribbon Cutting

The City Clerk announces that a quorum of Sun Prairie Common Council, Library Board of Trustees, and Sun Prairie Utilities members may attend the Kind Stage and Amphitheater ribbon‑cutting at the Sun Prairie Public Library on Monday, July 28, 2025. No official action or decisions will be taken by any city or utilities body at this meeting.

• Potential quorum attendance of Sun Prairie Common Council members
• Potential quorum attendance of Library Board of Trustees members
• Potential quorum attendance of Sun Prairie Utilities members
• Kind Stage and Amphitheater ribbon‑cutting at 1350 Linnerud Drive
• No action or decisions will be taken by any city or utilities body

Library Facilities Committee

The Library Facilities Committee will meet remotely on July 25, 2025 at 12:00 PM. The agenda includes approval of the June 27, 2025 minutes, public comment, and unfinished business. New business will focus on discussing current facility needs and the overall Sun Prairie Public Library addition and remodel construction project. The meeting will also include staff updates, referrals, announcements, and adjournment.

• Approval of June 27, 2025 minutes
• Citizen appearances / public comment
• Consideration of current facility needs
• Consideration of overall SPPL addition and remodel construction project
• Staff updates

The Library Facilities Committee approved the June 27, 2025 meeting minutes. The motion passed with two votes in favor and no recorded opposition. The committee then moved to adjourn, which also passed with two votes in favor. No other substantive actions were taken.

• Approved June 27, 2025 minutes (2-0)
• Adjourned meeting (2-0)

BID Recruitment, Retention, & Policy Committee

The BID Recruitment, Retention, & Policy Committee approved the May 29, 2025 meeting minutes (6-0). It also approved a recommendation for the BID Board to adopt the draft 2026 Sponsorship Packet (6-0). The meeting was formally closed by a unanimous motion (6-0). No other actions were taken.

• Approved May 29, 2025 meeting minutes (6-0)
• Recommended BID Board approve draft 2026 Sponsorship Packet (6-0)
• Closed the meeting (6-0)

Notice of Potential Quorum - Sunshine Place Listening Session

The City Clerk notifies that a possible quorum of Sun Prairie Common Council members may attend a listening session at Heartland Church. No official action will be taken by any city body or the Utilities Commission at this meeting. The notice also includes accessibility information for attendees.

• Quorum notice for Sunshine Place Listening Session, July 23, 2025, 6:00 PM
• Location: Heartland Church, 800 Wilburn Rd, Sun Prairie, WI
• No city or utilities commission actions will be taken at this meeting
• Accessibility accommodations offered via City Clerk’s Office

Notice of Potential Quorum - Sunshine Place Listening Session

The Sun Prairie Common Council may have a quorum present at a Sunshine Place listening session on July 22, 2025 at 6:00 PM in the City Hall Community Room. The notice states that no action will be taken by any city or utilities commission at this meeting. The purpose is to gather information and accommodate public input.

• Quorum item: possible attendance of a council quorum; no decisions or actions will be made

Youth & Families Commission

The Sun Prairie Youth & Families Commission will approve minutes from February 6 and April 3, 2025. Members will hear public comments and address any unfinished business. The primary new business item is a discussion of concrete goals for the commission's work over the next 12 months.

• Approve February 6, 2025 meeting minutes
• Approve April 3, 2025 meeting minutes
• Public comment period for citizens
• Discussion of tangible goals for the Youth & Families Commission for the next 12 months
• Staff updates

The commission approved the February 6 and April 3, 2025 meeting minutes. Commissioners discussed goals and ways to involve youth, then decided to cancel the August meeting. The mayor will contact SPASD to plan a school‑led listening session before the September meeting.

• Approved February 6, 2025 minutes (ayes: Vella, Kuchan, Bailey, Dipiazza, Wellman, Pruitt; abstain: Montague, Peterson)
• Approved April 3, 2025 minutes (ayes: Vella, Kuchan, Bailey, Dipiazza, Wellman, Pruitt; abstain: Montague, Peterson)
• Cancelled August Youth & Families Commission meeting
• Mayor to reach out to SPASD to discuss a school‑led listening session
• Commission adjourned the meeting at 6:57 PM (ayes: Vella, Bailey, Dipiazza, Wellman, Pruitt; abstain: Montague, Peterson)

Utilities Commission

The Utilities Commission will review updates on 2025 electric and water rate increase applications. The body will consider a retail sales agreement for audio/visual integration at the new Linnerud Drive facility and discuss the possible sale of the Main Street building in a closed session.

• Retail Sales Agreement with Forte for audio/visual procurement at the new SPU Main Facility Building on Linnerud Drive
• Possible sale of SPU Building on Main Street
• Approval to bid Wellhouse #10
• ATC Voluntary Additional Capital Contribution (VACC) due July 31, 2025
• Appointments to WPPI Energy Board of Directors

The Utilities Commission approved a $348,200.29 contract with Forté for audio/visual equipment in the new SPU Main Facility, using $75,000 from the facility budget and $99,500 from cash reserves. It also approved a capital call of $479,628, authorized bidding for Wellhouse #10, and recommended appointments to the WPPI Energy Board. All motions passed by unanimous or recorded roll‑call votes.

• Approved $348,200.29 audio/visual agreement with Forté (5‑0 roll‑call vote)
• Approved capital call of $479,628 due July 31 2025 (unanimous acclamation)
• Approved bidding for Well #10 as recommended by MSA (unanimous acclamation)
• Recommended Common Council appoint Jill Weiss as WPPI Director and Andrew Hirvela as Alternate (unanimous acclamation)
• Moved agenda items 5.B. and 5.C. after item 5.F. (unanimous acclamation)
• Approved all items on the consent agenda (unanimous acclamation)
• Directed staff to obtain an updated appraisal of 125 West Main St. and begin RFP process (unanimous acclamation)
• Adjourned the meeting at 6:25 p.m. (unanimous acclamation)

Sustainability Committee

The Sustainability Committee will review a report on the Slow Mow, Let It Grow 2025 program and hear a presentation on city fiscal challenges. The committee may also take action regarding a LEED for Cities credit plan.

• Possible action on LEED for Cities credit plan
• Presentation on Slow Mow, Let It Grow 2025 program impact report
• City Administration presentation on fiscal challenges and funding solutions
• Committee report-outs from SPASD, PRF, PC, and PW

Notice of Potential Quorum - Sunshine Place Listening Session

The Sun Prairie Common Council may have a quorum present at a Sunshine Place Listening Session on Thursday, July 17, 2025 at 1:00 PM. The meeting will be held at the Westside Community Services Building, 2598 W Main St, Sun Prairie, WI 53590. No action will be taken by any city or utilities commission body at this session. The notice also states accommodations will be provided for disabled individuals upon request.

• Potential quorum attendance at Sunshine Place Listening Session – no actions to be taken

BID Advertising, Promotion, & Events Committee

The BID Advertising, Promotion, & Events Committee will meet to plan the 2026 event schedule and consider potential new events. The body will also review updates on the 2025 Streets of Sun Prairie and recurring advertising and social media items.

• 2026 Event Schedule & Potential New Events
• 2025 Streets of Sun Prairie update
• Social Media Calendar
• Advertising & Promotions

The BID Advertising, Promotion, & Events Committee approved the May 15, 2025 meeting minutes by a 5‑0 vote. It also approved moving the 2025 Ladies Night Out from December 4 to Thursday, December 11 by a 6‑0 vote. No other agenda items received action.

• Approved May 15, 2025 meeting minutes (5-0)
• Approved moving 2025 Ladies Night Out to Dec 11 (6-0)

Media Center Commission

The Sun Prairie Media Center Commission will meet on July 17, 2025 at 7:30 a.m. in the Council Chambers (and via Zoom). After routine items such as call to order, minutes approval, and public comments, the commission will discuss and possibly act on 2026 budget initiatives. The meeting also includes a KPI metrics presentation and the election of a Friends of Sun Prairie Media Center representative.

• Discussion and possible action on 2026 Budget Initiatives
• Presentation on KPI Metrics
• Election of Friends of Sun Prairie Media Center representative

The commission approved the May 15, 2025 minutes. It accepted the proposed 2026 budget initiatives, which include raising KIDS4 Crews fees to $250 for members and $325 for non‑members, and increasing summer workshop rates. The commission also elected Carol Esser as the Friends of Sun Prairie Media Center representative. The meeting was adjourned at 8:17 AM.

• Approved May 15, 2025 Media Center Commission minutes (motion carried)
• Accepted 2026 budget initiatives and fee increases (motion carried)
• Elected Carol Esser as Friends of Sun Prairie Media Center representative (6 ayes, 0 nays, 0 abstain, 1 absent)
• Motion to adjourn passed (motion carried)

Ad-Hoc Communications Committee

The committee will discuss the costs and PSC rules regarding SPU inserts. The meeting also includes presentations and discussions on resource allocation and accessibility and inclusion considerations.

• Discussion on cost and PSC rules for SPU inserts
• Presentation and discussion on accessibility and inclusion considerations
• Presentation and discussion on funding and resource allocation

Transit Commission / Bike Subcommittee

The Transit Commission and Bike Subcommittee will consider multimodal projects within the Capital Improvement Plan. The body will also discuss the 2026-2030 TAP Grant Application Request and the Week Without Driving.

• Multimodal Projects in Sun Prairie Capital Improvement Plan
• 2026-2030 TAP Grant Application Request
• Week Without Driving discussion

The Transit Commission/Bike Subcommittee unanimously approved the minutes from the April 16 and June 18, 2025 meetings. The subcommittee also voted to prioritize five multimodal projects in the Sun Prairie Capital Improvement Plan and the 2026‑2030 TAP Grant Application, scheduling design and construction phases through 2032. All votes were 7‑0 with two members absent.

• Approved April 16, 2025 meeting minutes (7-0)
• Approved June 18, 2025 meeting minutes (7-0)
• Approved prioritization of five multimodal projects (7-0)

Common Council

The Sun Prairie Common Council will consider items on the consent agenda, including approval of July 1 minutes, a payment warrant totaling $4,075,883.27, board appointments, and several resolutions such as a liquor license renewal, removal of a parking stall on Bristol and Main Streets, a development agreement for The Reserve Phase 5, and acceptance of public improvements for Schwellenbach Park. Committee reports will present an ordinance to amend the General Development Plan for Heyday Sun Prairie lot conversions, a conditional use permit for outdoor storage at 2840 Innovation Way, and an ordinance to regulate electric‑vehicle charging stalls. The meeting will also feature proclamations, student awards, and a discussion on continuing complimentary public EV charging at City Hall.

• Payment warrant dated 07/15/2025 totaling $4,075,883.27
• Resolution renewing a Liquor and Fermented Malt Beverage License for 2025‑2026
• Resolution removing one on‑street parking stall on Bristol Street and Main Street
• Development Agreement for The Reserve, Phase 5
• Ordinance amending Section 10.20.060 Municipal Parking Lot Regulations to regulate electric‑vehicle charging stalls

The Common Council approved the consent agenda items, including a liquor license renewal, removal of one on‑street parking stall, a development agreement for The Reserve Phase 5, and acceptance of park improvements, by unanimous voice vote. A $4,075,883.27 payment warrant was approved. The council conditionally approved an amendment to the General Development Plan and Precise Implementation Plan for Heyday Sun Prairie, allowing conversion of 12 single‑family lots into two lots with 16 attached residential units, passing by a 6‑1 roll‑call vote. Additional unanimous approvals were made for a Conditional Use Permit at 2840 Innovation Way, an ordinance to regulate electric‑vehicle charging stalls, and continued complimentary public charging at City Hall.

• Approved consent agenda items (unanimous voice vote)
• Approved payment warrant totaling $4,075,883.27 (unanimous voice vote)
• Conditionally approved Heyday Sun Prairie GDP and PIP amendment (6‑1 roll‑call vote)
• Approved Conditional Use Permit for outdoor storage at 2840 Innovation Way (unanimous roll‑call vote)
• Approved ordinance amending municipal parking lot regulations for EV charging stalls (unanimous roll‑call vote)
• Approved continuation of complimentary public EV charging at City Hall (unanimous roll‑call vote)

Committee of the Whole

The Committee of the Whole will consider a potential referendum community draft survey and discuss the sale of city-owned land in the Business Park to Yahara Materials, Inc. The meeting also includes closed sessions to negotiate the purchase of a Bailey Road property for the Wastewater Treatment Facility and a potential settlement with Cabela's.

• Potential referendum community draft survey
• Sale of City owned land in Business Park to Yahara Materials, Inc.
• Potential purchase of Bailey Road property for Wastewater Treatment Facility
• Potential settlement with Cabela's
• Approval of July 1, 2025 Committee of the Whole Minutes

The Committee of the Whole approved the agreement to sell city‑owned land in the Business Park to Yahara Materials, Inc., and also approved a settlement agreement with Cabela’s. Both motions passed by unanimous roll‑call votes. The meeting additionally approved the July 1 minutes, adjourned to closed session for several items, and adjourned at 6:55 p.m. with unanimous votes.

• Approved July 1, 2025 Committee of the Whole minutes (unanimous voice vote)
• Adjourned into closed session to consider sale of Business Park land, Bailey Road wastewater purchase, and Cabela’s settlement (unanimous roll‑call vote)
• Approved agreement with Yahara Materials, Inc. for land development (unanimous roll‑call vote)
• Approved settlement agreement with Cabela’s (unanimous roll‑call vote)
• Re‑convened into open session (unanimous vote)
• Adjourned meeting at 6:55 p.m. (unanimous voice vote)

BID Beautification Committee Meeting

The BID Beautification, Maintenance, & Signage Committee will call the meeting to order, approve minutes from the April 16, 2025 meeting, and hear public comments. New business includes discussion of window painting at Monarch on Main, a temporary mini‑golf course for summer 2026, and fall clean‑up activities. Unfinished business items such as holiday decorating, Walk Your Wheels sidewalk stickers, and mural maintenance will also be reviewed. The meeting will conclude with staff updates, referrals, announcements, and adjournment.

• Window painting at Monarch on Main
• Temporary mini‑golf course – Summer 2026
• Fall clean up
• Holiday decorating (unfinished business)
• Walk Your Wheels sidewalk stickers (unfinished business)

The BID Beautification Committee unanimously approved the April 16, 2025 meeting minutes (5‑0). No actions were taken on any new business items, including window painting at Monarch on Main, a temporary mini‑golf course, the Fall Clean Up schedule, holiday decorating proposals, sidewalk stickers, and mural maintenance. The next meeting is set for August 20, 2025.

• Approved April 16, 2025 meeting minutes (5-0)
• Window painting at Monarch on Main – no action taken
• Temporary mini‑golf course – no action taken
• Fall Clean Up – date set for 9/9 (rain date 9/11), no action taken
• Holiday decorating proposal – no action taken
• Walk Your Wheels sidewalk stickers – no action taken
• Maintaining murals – no discussion or action taken

Notice of Potential Quorum - Sunshine Place Listening Session

The Sun Prairie Common Council may have a quorum present at a Sunshine Place listening session on July 10, 2025 at 7 PM in the Westside Community Service Building, 2598 W Main Street. No official actions or decisions will be taken by any city or utilities commission at this meeting; members are only gathering information.

• Quorum notice – attendance only, no actions will be taken

Sun Prairie Public Library Board

The Sun Prairie Public Library Board will meet remotely on July 10, 2025 at 6:00 PM. The board will consider, discuss, and possibly act on the overall library remodel and addition project. It will also review bills presented for payment and receive reports from the president, student trustees, and various committees. Standard agenda items include approval of the June 12, 2025 minutes and public comment.

• Consideration, discussion, and possible action on the overall Sun Prairie Public Library remodel and addition project
• Bills presented for payment
• Approval of June 12, 2025 minutes
• Reports from Board President, Student Trustees, and committee chairs

The Sun Prairie Public Library Board approved the June 12, 2025 meeting minutes. They also approved payment of $5,367.14 in bills. The meeting was adjourned at 6:33 p.m. No other substantive actions were taken.

• Approved June 12, 2025 minutes (motion passed)
• Approved payment of $5,367.14 in bills (motion passed)
• Adjourned meeting at 6:33 p.m. (motion passed)

Historical Library & Museum Board

The Historical Library & Museum Board will review a proposal to consolidate its board with the Parks, Recreation & Forestry Commission. Members will also consider a change to KPI reporting procedures. Staff reports on museum operations, collections, and a legal name‑change investigation will be presented.

• Consideration of proposed KPI reporting change
• Discussion of potential consolidation of Museum Board with Parks, Recreation & Forestry Commission
• Staff reports: museum operations, collections, and legal name‑change investigation

The board unanimously approved the June 11, 2025 meeting minutes. It also approved the Collections Team's recommendations for accepting and declining donations. A motion to adopt a new visitor‑statistics KPI, targeting 4,000 visits in 2025, was carried. The meeting was then adjourned.

• Approved June 11, 2025 meeting minutes (unanimous)
• Approved Collections Team donation recommendations (unanimous)
• Approved proposed KPI reporting change targeting 4,000 visits (unanimous)
• Motion to adjourn meeting carried (unanimous)

Notice of Potential Quorum - Sunshine Place Listening Session

The Sun Prairie Common Council will hold a listening session regarding Sunshine Place on July 9, 2025. This is a notice of potential quorum, and no official action will be taken by any city governmental body or the Utilities Commission.

• Sunshine Place listening session at Creekside Elementary School

Parks, Recreation and Forestry Commission

The Parks, Recreation and Forestry Commission will consider the acceptance of public improvements for Schwellenbach Park and review fees for the 2025 Fall Recreation Program. The body will also discuss the potential consolidation of the Museum Board into the commission.

• Acceptance of public improvements for Schwellenbach Park
• 2025 Fall Recreation Program fees and charges
• Potential consolidation of Museum Board with Parks, Recreation & Forestry Commission

The Sun Prairie Parks, Recreation and Forestry Commission approved the June 11, 2025 meeting minutes. It also approved the acceptance of public improvements for Schwellenbach Park and the 2025 Fall Recreation Program fees and charges. The commission then adjourned the meeting.

• Approved June 11, 2025 meeting minutes (5-0)
• Approved acceptance of Schwellenbach Park public improvements (5-0)
• Approved 2025 Fall Recreation Program fees and charges (5-0)
• Adjourned meeting (5-0)

Plan Commission

The Plan Commission will hold public hearings on three development requests and an update to the city's Economic Development Chapters. The body will also consider a utility application and an intergovernmental agreement extension with the Town of Bristol.

• Public hearing for 28 dwelling units in seven townhomes at 657 Vernig Road
• Public hearing to convert 12 single-family lots into 16 attached units for Heyday Sun Prairie
• Public hearing for a Conditional Use Permit for outdoor storage at 2840 Innovation Way
• Public hearing to update Economic Development Chapters V1 and V2 of the Comprehensive Plan
• Application for Well #10, wellhouse, and outdoor classroom at 904 Grove Street

The minutes contain only numeric codes and placeholders and do not record any concrete decisions, approvals, denials, or votes.

Public Works Committee

The Public Works Committee will meet to approve minutes, hear public comments, and consider an ordinance amending traffic laws and removing a parking stall on Bristol Street and Main Street.

• Approval of June 10, 2025 committee minutes
• Consideration of ordinance amending traffic laws (sections 10.04 and 10.24)
• Discussion on removing one on-street parking stall on Bristol Street and Main Street
• Public Services Staff Reports
• Public comment period available via electronic submission

Housing Committee

The Sun Prairie Housing Committee meeting will consider several new business items. Members will review proposed amendments to the Sun Prairie Retaliation Ordinance (Chapter 9.18). They will also discuss draft guidelines for rehabilitation loans, a request for proposals for housing case management services, and a draft down‑payment assistance program. No final decisions are noted; the items are for presentation, discussion, and recommendation.

• Amendments to the Sun Prairie Retaliation Ordinance, Chapter 9.18
• Rehabilitation loan draft guidelines and application edits
• Draft request for proposals to provide housing case management
• Draft down‑payment assistance program

The minutes contain no recorded approvals, denials, or actions. No votes or resolutions were documented.

Ad-Hoc Communications Committee

The Ad-Hoc Communications Committee will meet to review current communication channels and discuss alternative tools and technologies. The meeting will also include a discussion on city stakeholders and audience.

• Approval of June 18, 2025 minutes
• Presentation on current communication channels
• Discussion on alternative communication tools
• Discussion on city stakeholders and audience
• Next meetings scheduled for July 16 and July 30

Common Council

The Sun Prairie Common Council will approve items on the consent agenda, including a payment warrant of $4,037,349.51 and a bid award for garage door replacement. Committee reports will present resolutions to authorize the issuance of up to $16,910,000 in Series 2025A general‑obligation promissory notes, to redeem Series 2014C and certain Series 2016B bonds, and to support the FY 2025 Safe Streets and Roads for All grant application. The meeting also includes public comment, mayoral proclamations, and routine reports.

• Approval of payment warrant dated 07/01/2025 totaling $4,037,349.51
• Consideration of bid award for garage door replacement
• Resolution authorizing issuance of up to $16,910,000 General Obligation Promissory Notes, Series 2025A
• Resolution authorizing redemption of Taxable General Obligation Refunding Bonds, Series 2014C, and certain Series 2016B notes
• Resolution supporting FY 2025 Safe Streets and Roads for All (SS4A) grant application

The Sun Prairie Common Council unanimously approved the parameters for selling not to exceed $16,910,000 in Series 2025A General Obligation Promissory Notes. It also unanimously approved the redemption of the 2014C taxable General Obligation Refunding Bonds and the 2016B Promissory Notes, and supported the FY 2025 Safe Streets and Roads grant application. The consent agenda, including a $4,037,349.51 payment warrant, was approved by voice vote.

• Approved consent agenda, including $4,037,349.51 payment warrant (unanimous voice vote)
• Approved parameters for sale of up to $16,910,000 General Obligation Promissory Notes Series 2025A (unanimous roll‑call vote)
• Approved redemption of Taxable General Obligation Refunding Bonds Series 2014C and Promissory Notes Series 2016B (unanimous roll‑call vote)
• Approved resolution supporting FY 2025 Safe Streets and Roads grant application (unanimous roll‑call vote)
• Approved appointments to boards and commissions (unanimous voice vote)
• Approved city proclamation (presented, no vote recorded)

Committee of the Whole

The Committee of the Whole will meet on July 1, 2025 at 6:00 PM in the Council Chambers (Zoom available). Members will consider, discuss, and possibly act on the 2025 GO Promissory Notes, Series 2025A for financing capital projects, and on redeeming the 2014C Taxable General Obligation Refunding Bonds and the 2016B General Obligation Promissory Notes. A progress report on the Sun Prairie Public Library expansion and renovation will also be presented. Routine items include approval of June 17, 2025 minutes and a public comment period.

• Consideration of 2025 GO Promissory Notes, Series 2025A for financing 2025 capital projects
• Consideration of redemption of Taxable General Obligation Refunding Bonds, Series 2014C, and General Obligation Promissory Notes, Series 2016B
• Sun Prairie Public Library expansion and renovation progress report
• Approval of June 17, 2025 Committee of the Whole meeting minutes
• Public comment period for citizen appearances

The Committee approved the June 17, 2025 minutes by unanimous voice vote. It unanimously referred the $16,910,000 GO Note borrowing, including issuance costs, to the Common Council for approval. It also unanimously referred the redemption of the 2014C taxable GO bonds and 2016B GO promissory notes to the Common Council. No action was taken on the library expansion report and the meeting adjourned by unanimous voice vote.

• Approved June 17, 2025 minutes (unanimous voice vote)
• Referred $16,910,000 GO Note borrowing to Common Council (unanimous roll call vote)
• Referred redemption of 2014C taxable GO bonds and 2016B GO promissory notes to Common Council (unanimous roll call vote)
• No action taken on Sun Prairie Public Library expansion and renovation report
• Adjourned meeting at 6:54 p.m. (unanimous voice vote)

Common Council Safety Training

The Common Council is meeting for safety training. The agenda states that no action will be taken by any City of Sun Prairie governmental body or the Sun Prairie Utilities Commission.

Library Facilities Committee

The Library Facilities Committee will meet remotely on June 27, 2025. The committee will consider and discuss the current library facility needs. It will also consider and discuss the overall Sun Prairie Public Library addition and remodel construction project. No other actions are listed on the agenda.

• Approval of May 16, 2025 meeting minutes
• Consideration of current library facility needs
• Consideration of overall SPPL addition and remodel construction project

The Facilities Committee approved the May 16, 2025 meeting minutes with a 2-0 vote. The committee then adjourned the meeting at 12:35 p.m. with a 2-0 vote. No other actions were taken.

• Approved May 16, 2025 minutes (2-0)
• Adjourned meeting at 12:35 p.m. (2-0)

Police & Fire Commission - Special Meeting

The Police and Fire Commission will meet to discuss and potentially act upon the appointment of police officers. This item will be discussed in a closed session pursuant to WI State Statute 19.85 (1)(c).

• Closed session for discussion regarding appointment of police officers

Notice of Potential Quorum - Sunshine Supper

This is a notice that a quorum of the Sun Prairie Common Council may be present at the Sunshine Supper. The document states that no action will be taken by any City of Sun Prairie governmental body or the Sun Prairie Utilities Commission.

Sustainability Committee

The Sustainability Committee will meet to approve previous minutes and receive reports from various city committees. The agenda includes a presentation on Madison Metro's Bus Rapid Transit and discussions on City Hall EV charging and a ChargingSmart criteria plan.

• Approval of May 15, 2025 Sustainability Committee minutes
• Presentation by Madison Metro on Bus Rapid Transit
• Discussion on continuing free public charging at City Hall EV stations
• Discussion on ChargingSmart criteria plan

The Sustainability Committee approved the May 15 minutes. Commissioners voted to continue free public charging at the City Hall EV stations. They also approved the ChargingSmart criteria plan for the city.

• Approved May 15, 2025 minutes (ayes: Jacobs, Larson, Wagner, Somarouhu, Williams, Mintrone, Benedict)
• Approved continuing free public EV charging at City Hall (ayes: Jacobs, Larson, Wagner, Somarouhu, Mintrone, Benedict)
• Approved ChargingSmart criteria plan (ayes: Jacobs, Larson, Wagner, Somarouhu, Mintrone, Benedict)

Ad-Hoc Communications Committee

The committee will meet to review its official charge and introduce members. The body will discuss city email, open records, a proposed timeline, and the city's communication strategy and direction.

• Review of the Ad-Hoc Communications Committee’s Charge
• Discussion on City Email, Open Records, and Proposed Timeline
• Discussion on City Communication Strategy and Direction

Transit Commission/Bike Subcommittee

The Sun Prairie Transit Commission will meet remotely to discuss transit ridership, bus stop amenities, and transportation grant applications. The meeting will also include the approval of previous meeting minutes.

• Approval of April 16, 2025 meeting minutes
• Discussion on Transit Ridership
• Discussion on Designs for Bus Stop Amenities
• Discussion on Transportation Grant Application Requests

The Transit Commission/Bike Subcommittee did not approve the April 16, 2025 meeting minutes after a member noted an error about the Bike Subcommittee chair. All other agenda items—transit ridership, bus stop amenity designs, and grant applications—were discussed but no actions or votes were taken.

• April 16, 2025 meeting minutes not approved

Committee of the Whole

The Committee of the Whole will consider several grant applications, including SS4A, STBG-U for Columbus Street rehabilitation, and TAP for an ADA transition plan on Windsor Street. A closed‑session discussion will address the possible purchase of the property at 128 Vine Street. The meeting will also provide an update on a potential referendum and include routine reports and public comments.

• Consideration of a request to apply for an SS4A Planning and Demonstration Grant
• Consideration of a request to apply for STBG‑U funding for the Columbus Street Rehabilitation and Multimodal Improvements Project
• Consideration of a request to apply for TAP funding for the ADA Transition Plan and Windsor Street Side Path Phase 1
• Closed‑session deliberation on the possible acquisition of 128 Vine Street
• Potential referendum status update – June 2025

The Committee of the Whole unanimously approved the May 20, 2025 minutes. It also unanimously approved requests to apply for three grants: the SS4A Planning and Demonstration Grant, the STBG‑U Grant for the Columbus Street Rehabilitation and Multimodal Improvements project, and the TAP Grant for an ADA Transition Plan and Windsor Street Side Path Phase 1. The council then unanimously voted to adjourn into a closed session to discuss the possible acquisition of 128 Vine Street, reconvened later with no further action, and finally adjourned the meeting.

• Approved May 20, 2025 Committee of the Whole minutes (unanimous voice vote)
• Approved request to apply for SS4A Planning and Demonstration Grant (unanimous voice vote)
• Authorized staff to apply for STBG‑U Grant for Columbus St Rehabilitation and Multimodal Improvements (unanimous voice vote)
• Authorized staff to apply for TAP Grant for ADA Transition Plan and Windsor St Side Path Phase 1 (unanimous voice vote)
• Adjourned into closed session to discuss possible acquisition of 128 Vine Street (unanimous roll call vote)
• Reconvened in open session; no action taken
• Potential Referendum Status Update presented; no action taken
• Adjourned meeting (unanimous voice vote)

Common Council

The Common Council will review a conditional use permit and final plat for a residential development in The Reserve. The body will also consider several contracts, license renewals, and a park name change.

• Warrants for payment totaling $1,054,992.14
• Conditional Use Permit for VH Reserve, LLC for lot line homes in The Reserve
• Final Plat of 'The Reserve Third Replat' to change 26 lots into 31 smaller lots
• Contract 25006 for Bird Street – Windsor Street – E Main Street – Church Street Intersection Improvement Project awarded to LaLonde Contractors, Inc.
• Resolution to change the name of Carriage Hills Park to Turkey Run Park

The council approved the consent agenda items, including renewal of liquor licenses, a temporary Class B license for The Colonial Club, and a contract for the Bird Street–Windsor Street intersection improvement. It also unanimously approved a conditional use permit for VH Reserve, LLC and the final plat for The Reserve Third Replat, as well as a budget amendment for the Sun Prairie Loop Bike Wayfinding Project. Additionally, the council changed the name of Carriage Hills Park to Turkey Run Park.

• Approved consent agenda items (liquor license renewals, temporary Class B license, intersection improvement contract, park name change, donation agreement) – unanimous voice vote
• Approved conditional use permit for VH Reserve, LLC for residential development in The Reserve – unanimous voice vote
• Approved final plat of “The Reserve Third Replat” to replat 26 lots into 31 – unanimous voice vote
• Approved budget amendment for the Sun Prairie Loop Bike Wayfinding Project – unanimous roll call vote (8-0)
• Changed name of Carriage Hills Park to Turkey Run Park – unanimous voice vote
• Renewed Liquor and Fermented Malt Beverage Licenses for 2025-2026 – unanimous voice vote
• Approved temporary Class B license for The Colonial Club for Strawberry Fest – unanimous voice vote
• Awarded Contract 25006 to LaLonde Contractors for Bird Street–Windsor Street intersection improvement – unanimous voice vote

Utilities Commission

The Utilities Commission will review the FY 2024 audit results and consider initiatives for the 2026-2035 Capital Improvement Plan. The body will also receive updates on electric and water rate increase applications and the new SPU operations facility.

• Consideration of 2026-2035 Capital Improvement Plan (CIP) initiatives
• Presentation of FY 2024 Audit Results by Baker Tilly US, LLP
• Update on Test Year 2025 Electric Rate Increase Application
• Update on Test Year 2025 Water Rate Increase Application
• Update on construction of new SPU Operations Facility

The Sun Prairie Utilities Commission approved the consent agenda items, accepted the 2024 audit report, and approved the 2026‑2035 Capital Improvement Plan initiatives for inclusion in the city’s overall CIP. All three motions passed by unanimous acclamation. No other substantive actions were taken.

• Approved consent agenda items (minutes, bills, financial reports) – unanimous
• Accepted 2024 audit report and forwarded audited statements to City Clerk – unanimous
• Approved 2026‑2035 Capital Improvement Plan initiatives for inclusion in City CIP – unanimous
• Moved agenda item 5.A. (audit presentation) to current point – unanimous
• Requested HR update on Customer Service Manager job posting – unanimous

Sun Prairie Public Library Board

The Sun Prairie Public Library Board will meet to discuss the overall library remodel and addition project. The board will also consider actions regarding the programming policy, officer elections, and committee assignments.

• Discussion and possible action on Overall SPPL Remodel and Addition Project
• Consideration of Programming Policy
• Election of Officers
• Committee Assignments
• Bills presented for payment

The Library Board approved a change order costing $191,1999 to fund renovation of the existing parking lot. It also approved $3,166.46 in bills, adopted changes to the Programming Policy, elected Emily Lindsey as President and April Brazier as Vice‑President, and confirmed new committee assignments. All motions passed as recorded.

• Approved change order $191,1999 for parking lot renovation (Lindsey, Vaidya; motion passed)
• Approved bills for payment totaling $3,166.46 (Vaidya, Brazier; motion passed)
• Approved changes to the Programming Policy (Lindsey, Brazier; motion passed)
• Elected Emily Lindsey President and April Brazier Vice‑President (no vote tally recorded)
• Approved committee assignments for Policy, Facilities, Personnel, Strategic Planning, Friends Liaison, and Foundation Liaison (Brazier, Vaidya; motion passed)
• Approved May 8, 2025 minutes (Brazier, Chin; motion passed)
• Adjourned meeting at 7:30 p.m. (Chin, Brazier; motion passed)

Tourism Commission Meeting

The Tourism Commission will approve minutes from the May 8, 2025 meeting and bills totaling $35,546.55 for the Sun Prairie Chamber of Commerce and Mural Festival promotions. The agenda includes a review of 2025 grant applications for the next meeting.

• Approval of May 8, 2025 meeting minutes
• Bills totaling $35,546.55 for payment
• Sun Prairie Chamber of Commerce accounting fee ($6,000)
• Mural Festival advertising and promotion ($16,426.46)
• Review of 2H'25 Grant Applications for next meeting

Historical Library & Museum Board

The Sun Prairie Historical Library & Museum Board will approve the May 14 meeting minutes and hear public comments. It will finish business by electing a Board Chair, Vice Chair, and a Sun Prairie Historical Society Liaison, and discuss member roles and possible workgroups. New business includes reviewing draft revisions to the board's mission statement.

• Approval of May 14, 2025 meeting minutes
• Election of Board Chair, Vice Chair, and Historical Society Liaison
• Discussion of board member roles and potential workgroups
• Review of draft mission statement revisions
• Public comment period

Parks, Recreation and Forestry Commission

The Parks, Recreation and Forestry Commission will consider the renaming of Carriage Hills Park and a donation agreement for shade structures. The body will also review 2025 playground and park rehabilitation designs and elect its officers.

• Renaming of Carriage Hills Park
• Donation Agreement with Sun Prairie Park Friends, Inc. for three shade structures at Wyndham Hills Pickleball Complex
• 2025 Playground Replacement/Park Rehabilitation Designs
• Election of Chair and Vice Chair

The Sun Prairie Parks, Recreation and Forestry Commission approved new playground replacement and park rehabilitation designs for Carriage Hills, Glacier Hills, and Schey Parks. The commission also renamed Carriage Hills Park to Turkey Run Park, approved a donation agreement for three shade structures at the Wyndham Hills Pickleball Complex, and elected new officers. All motions passed unanimously among the four commissioners present.

• Approved renaming Carriage Hills Park to Turkey Run Park (ayes: Benedict, Piela, Mofikoya, Bartel; nays: none)
• Approved donation agreement with Sun Prairie Park Friends, Inc. for three shade structures at Wyndham Hills Pickleball Complex (ayes: Benedict, Piela, Mofikoya, Bartel; nays: none)
• Approved 2025 playground replacement and park rehabilitation designs for Carriage Hills, Glacier Hills, and Schey Parks (ayes: Benedict, Piela, Mofikoya, Bartel; nays: none)
• Elected Kathryn Piela as Chair (unanimous approval)
• Elected Beka Bartel as Vice Chair (unanimous approval)

Community Development Authority

The Community Development Authority will meet to discuss updates to the Comprehensive Plan's economic development chapters, review public investment guidelines, and review the 2025-2028 strategic framework.

• Amendment to Comprehensive Plan Economic Development Chapters
• Economic Development Public Investment Guidelines
• Economic Development Strategic Framework 2025-2028

Plan Commission

The Plan Commission will hold a public hearing regarding a conditional use permit for lot line homes in The Reserve. The body will also consider a final plat to increase the number of residential lots in the same area and discuss the city's development review process.

• Public Hearing: Conditional Use Permit for VH THE RESERVE, LLC for loose cluster residential development on Cordova Lane, Broadway Drive, Waverly Way, and Sage Trail
• Final Plat request from RESERVE IN SUN PRAIRIE, LLC to replat 26 single-family lots into 31 single-family lots
• Discussion regarding development review process and design review committee referral

The provided minutes contain only coded entries and do not list any concrete actions, approvals, denials, or motions. No substantive decisions can be identified from the text.

Public Works Committee

The Sun Prairie Public Works Committee meeting on June 10, 2025 will discuss several new business items. Members will consider a bid award for a garage door replacement, design and budget matters for the Bike Wayfinding Project, a request for bids on carpet replacement, a sidewalk policy referral, and an application for transportation grants. The committee will also hear public comments and staff updates before adjourning.

• Consideration, discussion, and possible action on the bid award for Garage Door Replacement
• Consideration, discussion, and possible action on the design presentation for the Bike Wayfinding Project
• Consideration, discussion, and possible action on a Budget Amendment for the Bike Wayfinding Project
• Consideration, discussion, and possible action on the RFB for Carpet Replacement
• Consideration, discussion, and possible action on approval to apply for Transportation grants

Board of Review

The Sun Prairie Board of Review will meet on June 9, 2025 to approve the May 28, 2025 minutes and hear public comments. The meeting includes a hearing of objections, with testimony from a petitioner and the Assessor, followed by board discussion and possible action. Other items are routine updates, recognition of voting members, and setting the date of the next meeting.

• Approval of May 28, 2025 Board of Review minutes
• Public comment period for citizen appearances
• Hearing of objections with testimony from petitioner
• Testimony from the Assessor and board consideration of the matter
• Recognition of certified voting members in attendance

BID Board Meeting

The BID Board will approve routine financial items, including $6,004.49 of bills and $20,882.20 of incoming revenue allocations. Members will discuss the Downtown Community Guide pricing and the first print run for the 2026 guide. The board will vote on its annual executive officer elections and on adding a student voting member. A recommendation from the RRP Committee to develop a separate Downtown Sun Prairie website with Boelter+Lincoln will also be considered.

• Approve bills totaling $6,004.49
• Approve allocation of incoming revenue totaling $20,882.20
• Downtown Community Guide – advertising pricing and first print run for Fall 2025
• BID Board Annual Election – vote for Chair, Vice Chair, and Secretary
• Recommend creating a stand-alone Downtown Sun Prairie website developed by Boelter+Lincoln

The BID Board approved the minutes from the May 1, 2025 meeting and authorized payment of $6,004.49 in bills. It allocated $20,882.20 of incoming revenue from Wine Walk ticket sales and a sponsor. The board also approved advertising rates for the Downtown Community Guide, elected new officers, added two FBLA students as voting members, and authorized the creation of a standalone Downtown Sun Prairie website funded with $7,000.

• Approved May 1, 2025 meeting minutes (motion approved)
• Approved bills for May totaling $6,004.49 (motion approved)
• Approved allocation of $20,882.20 incoming revenue (motion approved)
• Approved advertising pricing for Downtown Community Guide ($500 full page, $250 half page, $75 quarter page) (motion approved)
• Approved election of Chair Bougie, Vice Chair Gauger, Secretary Krebs (motion approved)
• Approved transition of student Mouneeth Venigalla to voting member (motion approved)
• Approved student Ishaan Shukla as representative (motion approved)
• Approved creation of Downtown Sun Prairie website using $7,000 from fund balance (motion approved)

Common Council

The Common Council will consider the appointment of Jill Weiss as General Manager of Sun Prairie Utilities. The body is also reviewing several city contracts and a budget amendment for CDBG-DR 22-01 funds.

• Appointment of Jill Weiss to Sun Prairie Utilities General Manager
• Warrants for payment totaling $3,613,592.17
• Contract 25-BM05 for Columbus Street Water Tower Repairs awarded to Masonry Restoration, Inc.
• Contract #25-PRF06 for Family Aquatic Center Renovation Project awarded to Joe Daniels Construction Co., Inc.
• Resolution for minor road stop control at Duncannon Way and Essex Drive

The Common Council approved the consent agenda items, including minor road stop control, library janitorial services, water tower repairs, liquor license renewals, and a school‑district MOU. It also approved a $304,695.33 budget amendment to accept CDBG‑DR funds for Habitat for Humanity and authorized the Family Aquatic Center Renovation contract. Finally, the council appointed Jill Weiss as Sun Prairie Utilities General Manager.

• Approved consent agenda items (minor road stop control, library janitorial contract, water tower repair contract, liquor license renewal, school district MOU) – voice vote
• Approved Contract #25-PRF06 for Family Aquatic Center Renovation, awarded to Joe Daniels Construction Co., Inc. – 7 AYES, 0 NAYS (Jacobs absent)
• Approved budget amendment to accept $304,695.33 CDBG‑DR funding for Habitat for Humanity – 7 AYES, 0 NAYS (Jacobs absent)
• Approved appointment of Jill Weiss as Sun Prairie Utilities General Manager – 7 AYES, 0 NAYS (Jacobs absent)

Housing Committee

The Housing Committee will consider a nomination and election for vice chairperson. It will present and discuss a draft outline of an affordable owner‑occupied loan program. Staff will provide updates on The Element project and other reports. No final actions are noted beyond discussion and elections.

• Nomination and election of vice chairperson
• Presentation and discussion of draft affordable owner‑occupied loan program
• Staff update on The Element project
• General staff report
• Approval of May 5, 2025 meeting minutes

The minutes for the Sun Prairie Housing Committee meeting on June 2, 2025 contain no clear record of decisions, approvals, denials, or motions. The document consists of numeric codes and placeholders without identifiable actions. Therefore, no actionable items can be reported.