Sun Prairie, WI

Downtown Sun Prairie Marketing Committee

Media Center Commission Meeting

The Sun Prairie Media Center Commission will meet to consider updated membership fees and a strategic sustainability and growth plan referred by an alder. The commission will also receive an update on 2027 sponsorship efforts. Public comments can be submitted electronically before the meeting.

• Consideration of updated membership fees recommendation
• Discussion of alder-made referral on Media Center strategic sustainability & growth plan
• Update on 2027 sponsorship efforts
• Approval of June 18, 2026 meeting minutes

CANCELED: Sustainability Committee

The Sun Prairie Sustainability Committee will consider a staffing proposal, hear presentations on a UW-Madison research project and data centers, and receive updates. Public comments are accepted until 30 minutes before the meeting.

• Presentation, discussion, and possible action on Sustainability Staffing Proposal by Aaron Oppenheimer
• Presentation on Badgervoltaics Research Project at Kegonsa Research Campus by Josh Arnold
• Presentation on Wisconsin Data Centers in 2026 by Anna Haensch
• Approval of 7/13/2026 minutes
• Announcement of Repair Cafe on September 23 at the Library

Downtown Sun Prairie Beautification Committee

Plan Commission

The Sun Prairie Plan Commission is holding a public hearing on a proposed ordinance to define data center uses in the zoning code and enact a temporary moratorium on zoning permits for that use. The meeting also includes approval of minutes from July 14, 2026, and standard procedural items.

• Public hearing on ordinance to amend Title 19 'Zoning' to define data center uses
• Proposed temporary moratorium on consideration or issuance of zoning permits for data centers
• Approval of minutes from July 14, 2026
• Citizen appearances and public comment period
• Staff updates and referrals

Special Meeting - Committee of the Whole

Community Development Authority

Test

Police & Fire Commission

Joint Review Board - Annual Meeting

The Joint Review Board is holding its annual meeting to review the 2025 PE-300 reports and performance of Tax Increment Districts 8, 9, 11, 12, 13, 14, 15, and 16. The board will also appoint a public member and a chairperson, and consider a resolution acknowledging the filing of the annual reports. Public comments can be submitted electronically before the meeting.

• Appointment of Public Member
• Appointment of Chairperson
• Review of Annual 2025 PE-300 Reports for TIDs 8, 9, 11, 12, 13, 14, 15, 16
• Resolution Acknowledging Filing of 2025 Annual Reports and Compliance with Joint Review Board Annual Meeting Requirements

Transit Commission/Bike Subcommittee

TEST MEETING

Granicus Test - ignore - Template

Committee of the Whole

The Committee of the Whole will discuss and possibly act on financing for 2026 capital projects, including $12,025,000 in general obligation promissory notes and $9,675,000 in utility revenue bonds. They will also consider adopting the 2027-2036 Capital Improvement Plan, which proposes $19.8 million in 2027 investments. A resolution to prepare a temporary data center moratorium will be discussed, and a presentation on the August 11th primary election will be given. The meeting is largely procedural, with these items being the main substantive topics.

• 2026 GO Promissory Notes, Series 2026A ($12,025,000) and Water & Light Revenue Bonds, Series 2026B ($9,675,000)
• 2027-2036 Capital Improvement Plan with $19.8 million total 2027 investment
• Resolution to prepare a temporary data center moratorium
• Presentation on August 11th Partisan Primary Election Overview

Common Council - Amended

The Common Council will consider several financial resolutions including promissory notes and utility revenue bonds. The agenda also includes a proposed temporary moratorium on data centers and various zoning and land use ordinances.

• $12,025,000 General Obligation Promissory Notes sale
• $9,675,000 Water and Light Utility Revenue Bonds sale
• Temporary data center moratorium and zoning ordinance first reading
• $500,533.75 Gateway Pond Water Quality Improvement Project contract
• Repudiation of racial and discriminatory covenants in property records

Utilities Commission

The Sun Prairie Utilities Commission is meeting to handle routine approvals, discuss unfinished business, and consider several new items. Key topics include a data center workgroup update and moratorium discussion, rate filings with the PSC, ordinance changes, and 2027 budget assumptions. The commission will also enter closed sessions to discuss water tower leases, water system security, employee compensation, and a possible sale of security lights.

• Update on sale of SPU Building on Main Street
• Update on 2026B Water & Light Utility Revenue Bonds
• Closed session: T-Mobile tower lease (Bird St.), AT&T Mobility lease amendments (Columbus St., Linnerud Dr.)
• Approval to file Rg-3 Optional Three Tier Residential Time-of-Day Electric Rate Application with PSC
• Repeal and Recreate City Ordinance Title 13 – Public Services

Municipal Board of Canvassers

The Municipal Board of Canvassers will meet to process provisional ballots and certify the results of the August 11, 2026 Partisan Primary Election. The board will also approve minutes from its April 13, 2026 meeting. Public comments can be submitted electronically before the meeting.

• Processing provisional ballots from the August 11, 2026 Partisan Primary Election
• Determination and certification of candidates receiving the most votes from the primary canvass
• Approval of minutes from the April 13, 2026 meeting

Joint Meeting with Common Council and Sun Prairie School Board

The Sun Prairie Common Council and School Board are holding a joint meeting to discuss and present on various collaborations between the city and school district, including shared liaisons, health and wellness, the public library, sustainability, taxpayer transparency, and community engagement. No formal action is expected; the agenda is primarily informational and discussion-oriented.

• Presentations on shared liaisonships and constituencies
• Health and wellness collaboration update
• Sun Prairie Public Library partnership discussion
• Sustainability and outdoor classrooms presentation
• Taxpayer transparency regarding vouchers and charters

Tourism Commission

The Tourism Commission will review and consider approving multi-year memoranda of understanding for Fire + Lights, Frozen Fest, and Sweet Corn Festival. They will also consider a 2027 grant/sponsorship application and hear a recap of the 2026 MadTown Pickleball Open. A $10,000 payment to Destination Madison for a community partnership agreement is on the bills list.

• Multi-year MOUs for Fire + Lights, Frozen Fest, and Sweet Corn Festival
• 2027 Grant/Sponsorship Application for review and approval
• Bills for payment: $10,000 to Destination Madison (Year 3 of 3)
• Recap of 2026 MadTown Pickleball Open by Destination Madison
• Staff updates on community signs, Mural Fest grants, and Tourism Commission changes

Library Board

The Sun Prairie Library Board is meeting to discuss and potentially act on the 2027 municipal budget, as well as several library policies including internet, public relations, and purchasing. The board will also receive reports from committees and staff on recent activities.

• Consideration of 2027 Municipal Budget
• Internet & Computer Policy review
• Public Relations Policy review
• Purchasing Policy review
• Approval of bills for payment

Housing Committee

The Housing Committee will review and possibly recommend adoption of a resolution repudiating racially discriminatory covenants and consider approving a renter-occupied housing rehabilitation loan program. The meeting is virtual via Zoom.

• Review and possible action on resolution repudiating racially discriminatory covenants
• Review and possible action on approving renter occupied housing rehabilitation loan program

Parks, Recreation and Forestry Commission Meeting

The Parks, Recreation and Forestry Commission will discuss and possibly approve a historical marker at Vandenburg Park and a Memorandum of Understanding with Dane County. They will also receive an update on the development of the 2027-2036 Capital Improvement Plan. The meeting includes routine reports from staff and committees.

• Consideration and possible action on Vandenburg Park historical marker and Memorandum of Understanding with Dane County
• Update on development of the 2027-2036 Capital Improvement Plan
• Approval of July 22, 2026 meeting minutes
• Community Events Month End Report
• Recreation & Aquatics Month End Report

Public Works Committee

The Public Works Committee will consider authorizing bids for replacing the emergency generator at Fire Station 1 and will discuss change order #2 for the Biosolids Handling Phase 2 project. The meeting also includes approval of the July 14, 2026 minutes, public comment, and a staff report.

• Request for bids for Fire Station 1 emergency generator replacement
• Change order #2 for Biosolids Handling Phase 2 project
• Approval of minutes from July 14, 2026
• Public comment period and staff report

Potential Quorum - Virtual Conversation on Sustainable Library Funding with EveryLibrary

This is a potential quorum notice for a virtual conversation about sustainable library funding with EveryLibrary. No official action will be taken by any City of Sun Prairie governmental body or the Sun Prairie Utilities Commission at this meeting; it is for information gathering only.

• Virtual conversation on sustainable library funding with EveryLibrary
• No action to be taken by any city body or utilities commission
• Remote meeting scheduled for August 11, 2026 at 4:30 PM

Downtown Sun Prairie Board Meeting

The Downtown Sun Prairie Board will meet to review the 2027 budget outline and advertising pricing for the 2027 Downtown Directory. The board will also consider the approval of bills totaling $19,030.02.

• Approval of bills totaling $19,030.02
• Discussion and possible action on 2027 Downtown Directory advertising pricing
• Discussion and possible action on 2027 Budget Outline
• Update on City & Downtown Signage from Economic Development Specialist Colleen Burke

Youth and Families Commission

The Youth and Families Commission will discuss e-bike and e-moto safety and consider recommending an ordinance. They will also elect officers, discuss filling four vacant adult commission seats, and hear youth concerns from new members. The meeting includes public comment and approval of April 1, 2026 minutes.

• Discussion on e-bike and e-moto safety and possible ordinance recommendation
• Election of officers: Secretary
• Discussion on filling 4 vacant adult commission seats
• Discussion with new members on youth concerns in the community
• Approval of minutes from April 1, 2026

Police & Fire Commission

The Police & Fire Commission will meet to receive updates from the Police and Fire/EMS chiefs. The body will enter a closed session to establish a Fulltime Firefighter Eligibility List.

• Establishment of a Fulltime Firefighter Eligibility List

Committee of the Whole

The Committee of the Whole will consider rescinding a resolution to expand the City's Urban Service Area by approximately 440 acres in the town of Bristol. The body will also discuss the 2026 James J Reininger and Charles D Ashley Award and receive a presentation from Sunshine Place.

• Possible action on rescinding Resolution 26/045 regarding a 440-acre Urban Service Area expansion east of County Highway N and north of US Highway 151
• Discussion and possible action on the 2026 James J Reininger and Charles D Ashley Award
• Annual presentation by Sunshine Place

Common Council

The Common Council will discuss a comprehensive plan amendment and annexation for 0.5 acres on the 1200 block of Columbus Street. The body is also deciding on several personnel policies, a benefits broker contract, and public safety equipment funding.

• Contract for USI Insurance Services as benefits broker (2027-2030) for $47,500 annually
• Contract #26-PD05 for crossing guard services with All City Management Services, Inc. (est. $240,000)
• Budget amendment for EMS equipment totaling $140,652 expense with $140,000 in outside funding
• First reading of ordinance to change 0.5 acres on Columbus Street from Parks and Open Space to Neighborhood Residential
• Approval of Affordable Housing Fund Loan Subordination Policy

Personnel Commitee

The Personnel Committee will meet to discuss the city's compensation strategy for 2027. The body is also considering the approval and awarding of a contract to USI Insurance Services.

• Approval of USI Insurance Services as city's benefits broker for 2027-2030
• Discussion regarding compensation strategy for 2027

Potential Quorum: Sun Prairie Media Center Open House

This is a procedural notice that a quorum of city officials may attend a public open house at the Sun Prairie Media Center. No formal decisions or votes will be taken at this event.

• Potential quorum notice for Sun Prairie Media Center Open House on July 28, 2026, at 1350 Linnerud Drive

Personnel Committee

The Personnel Committee will discuss the purpose of the committee and future meetings, and consider a possible Request for Proposals for a compensation study. The committee will also receive an update on the insurance broker RFP process and take action on several nonunion personnel matters: the Human Resources Director job description, creation of a part-time Farmers Market Manager position, addition of a Police Supervisory Pay Differential Policy, and amendments to the nonunion vacation schedule and sick leave policy.

• Discussion of possible RFP for a compensation study
• Consideration of nonunion Human Resources Director job description
• Creation of part-time Farmers Market Manager position
• Addition of Police Supervisory Pay Differential Policy to nonunion personnel manual
• Amendment to nonunion vacation schedule and sick leave policy

Library Facilities Committee

The Library Facilities Committee will meet remotely on July 24, 2026. The agenda includes approval of the June 26, 2026 meeting minutes, and discussion of the library’s current facility needs. The committee will also consider a proposal for preventive maintenance of the HVAC system. No decisions are recorded in this notice.

• Approval of June 26, 2026 minutes
• Discussion of current library facility needs
• Discussion of HVAC preventive maintenance proposal

Library Strategic Planning Committee

The Sun Prairie Library Strategic Planning Committee will meet on July 22, 2026 at 1:00 PM (remote) to approve the April 15, 2026 minutes, hear citizen comments, and address any unfinished business. The primary new business item is consideration, discussion, and possible action on a future strategic plan for the Sun Prairie Public Library.

• Approval of April 15, 2026 meeting minutes
• Public comment period for citizens
• Discussion of unfinished business items
• Consideration, discussion, and possible action on future library strategic plan

Parks, Recreation and Forestry Commission Meeting

The Parks, Recreation and Forestry Commission will consider naming a future park on Outlot 97, discuss 2026 park improvement projects, and set fees for the 2026 Fall Recreation Program. The meeting also includes month-end reports from community events, recreation & aquatics, and parks & forestry.

• Outlot 97 Future Park Naming (unfinished business)
• 2026 Park Improvement Projects (new business)
• 2026 Fall Recreation Program Fees & Charges (new business)
• Community Events Month End Report
• Recreation & Aquatics Month End Report

Downtown Sun Prairie Governance & Growth Meeting

The Downtown Sun Prairie Governance & Growth committee will meet to discuss a referral for a Designated Outdoor Refreshment Area (DORA) ordinance. The body will also review the 2026 Work Plan and a 2027 fundraising sponsorship document.

• Designated Outdoor Refreshment Area (DORA) Ordinance referral
• 2027 Fundraising Sponsorship Document
• 2026 Work Plan – Governance & Growth
• Discussion on a Facebook Group Page for Downtown Members
• Yodel Event Calendar Plug-in staff update

Committee of the Whole

The Committee of the Whole will discuss a contract for the Colonial Club and receive a presentation on 2026 revaluations. The body will also receive a council education presentation regarding referrals.

• Request for contract with Colonial Club for the remainder of 2026 ($260,000 appropriated in 2026 budget)
• 2026 Revaluation Presentation by City Assessor Peter Krystowiak
• Council Education Presentation on Referrals

Common Council

The Sun Prairie Common Council will consider approving the write-off of ambulance receivables and a budget amendment for state aids and contingency. The meeting also includes a first reading of a zoning ordinance regarding floodplains and the approval of two Precise Implementation Plans for commercial construction.

• Approval of ambulance receivables write-off ($10,331.00)
• Approval of budget amendment for state aids and contingency ($45,000)
• First reading of ordinance amending floodplain zoning in Smith's Crossing
• Approval of Precise Implementation Plan for 14,000 sq ft commercial building on Schneider Road
• Approval of Precise Implementation Plan for 2,300 sq ft financial institution at 630 South Thompson Road

Utilities Commission

The Sun Prairie Utilities Commission will approve routine consent agenda items, discuss closed‑session matters such as the possible sale of the SPU building on Main Street and water tower lease agreements, and consider several new business items. Key new business includes a proposal to issue $9,675,000 in Water & Light Utility Revenue Bonds, a BYOD demand‑response program, rate tariff changes, a pension plan contribution recommendation, and budget‑related policies. The meeting also includes updates on the 2025 electric rate increase application and SPU billing review.

• Approval of minutes from June 15 and June 30, 2026 meetings
• Consideration of $9,675,000 Water & Light Utility Revenue Bonds, Series 2026B
• Discussion of water tower lease agreements: T‑Mobile (Bird St.), AT&T (Columbus St.) and AT&T (Linnerud Dr.)
• Presentation of Optional BYOD Demand Response Program (Power Partner Rewards)
• Review of SPU Employees’ Pension Plan actuarial valuation and 2027 employer contribution

The Sun Prairie Utilities Commission authorized and recommended City Council approval of $9.675 million in Water & Light Utility Revenue Bonds, Series 2026B, including $800,000 for equipment. The commission also approved several other items, including authorizing staff to pursue rate tariff changes with the PSC, including $196,788 in the 2027 budget for the pension plan, approving a $532,440 ATC Voluntary Additional Capital Contribution, and accepting a new budget amendment policy. No action was taken on closed session items or several informational updates.

• Authorized $9.675M Water & Light Utility Revenue Bonds, Series 2026B (unanimous)
• Authorized staff to submit rate tariff changes to PSC (unanimous)
• Included $196,788 in 2027 budget for pension plan contribution (unanimous)
• Approved $532,440 ATC Voluntary Additional Capital Contribution (unanimous)
• Accepted SPU budget amendment policy (unanimous)
• Approved consent agenda including June minutes and bills (unanimous)
• Adjourned to closed session for property and lease discussions (5-0)
• No action taken on closed session items

Notice of Potential Quorum - Police Officer Interviews

This is a notice of a potential quorum of members of various city governmental bodies who may attend police officer interviews. No official action or decisions will be made at this gathering. The meeting is informational only.

• Potential quorum notice for police officer interviews on July 17, 2026
• No action or decisions will be taken by any city body

Downtown Sun Prairie Marketing Committee Meeting

The Downtown Sun Prairie Marketing Committee will discuss the Main St construction marketing plan and the date for the Holiday Sip & Shop. The body will also consider the appointment of a committee chair and marketing ideas for the 2027 budget.

• Main St Construction Marketing Plan
• Date of Holiday Sip & Shop
• Appointment of Marketing Committee Chair
• 2027 budget marketing ideas
• 2027 Downtown Directory/Guide ideas

Utilities Commission - Special Meeting

The Utilities Commission will hold a special meeting to discuss the future use and potential sale of the SPU building on Main Street. This item will be addressed in a closed session before returning to an open session for possible action.

• Closed session to discuss future use and possible sale of SPU Building on Main Street

The Sun Prairie Utilities Commission voted to accept counteroffer #6 from Matt Plumber for the sale of the SPU building on Main Street, directing staff to execute the paperwork. The decision was made during a closed session and announced upon reconvening to open session.

• Adjourned into closed session to discuss future use and possible sale of SPU building (unanimous)
• Accepted counteroffer #6 dated July 10, 2026, for sale of SPU building on Main Street
• Directed staff to execute paperwork for the sale

Public Safety Committee Meeting

The Public Safety Committee will consider budget amendments for EMS equipment and police department furniture. The body will also discuss a new ordinance for e-bikes, e-scooters, and e-motos, and evaluate crossing guard services and location criteria.

• Possible action on an ordinance related to e-bikes, e-scooters, and e-motos
• RFP 26-PD05 regarding Crossing Guard Services
• Budget Amendment to use FAP Funds for EMS Equipment Purchase
• Budget Amendment to use Asset Forfeiture funds for East PD Basement cubicle replacement
• Recommendation to City Council to adopt Wisconsin Administrative Code SPS 327