Sun Prairie, Wisconsin

Committee of the Whole

The Sun Prairie Committee of the Whole will receive three informational presentations: an update on the city's Financial Management Plan, a Community Schools overview, and a Council Education session on referrals. No action is required on any item. The meeting also includes approval of prior minutes, public comment, and routine reports.

• Financial Management Plan Update Presentation from Todd Taves (no action required)
• Community Schools Presentation from Jamie Racine (no action required)
• Council Education Presentation on Referrals from City Attorney Kathleen McDaniel (no action required)
• Approval of June 16, 2026 Committee of the Whole minutes
• Public comment period

Common Council

The Common Council will vote on final adoption of two ordinances — one regulating chronic nuisance properties and another removing a fee schedule from city code — and approve contracts for housing case management and home repair loan programs totaling over $380,000. The meeting also includes a resolution to increase Kids4 program fees for the 2026-27 school year and a proclamation for National Disability Awareness Month. Consent items include approval of minutes, a $6.7 million warrant, and appointments to the Youth & Families Commission.

• Second reading and adoption of ordinance repealing/recreating Ch 8.44 regulating chronic nuisance properties
• Second reading and adoption of ordinance amending 8.08.090 to remove fee schedule from ordinance
• Approving Contract #26-PLA01 for Housing Case Management Program to Sunshine Place ($104,776.01)
• Approving Contract #26-PLA03 for Home Repair Loan Program to Project Home ($36,000 admin + $240,000 loans)
• Resolution approving Kids4 program fee increase to $435 (Media Center members) and $565 (non-members) for 2026-27

Potential Quorum - Family Aquatic Center Ribbon Cutting

This is a notice that a quorum of city officials may attend the Family Aquatic Center ribbon cutting on July 8, 2026. No formal action will be taken by any city body at this event.

• Ribbon cutting ceremony for the Sun Prairie Family Aquatic Center at 920 Linnerud Drive
• No official city business or votes will occur

Youth and Families Commission

The Youth and Families Commission will discuss e-bike and e-moto safety and consider recommending an ordinance. They will also work to fill four vacant adult commission seats and discuss youth concerns with new members. The meeting is virtual via Zoom.

• Discussion on e-bike/e-moto safety and potential ordinance recommendations
• Filling 4 vacant adult commission seats
• Discussion with new members on youth concerns in the community
• Election of Secretary officer position
• Approval of April 1, 2026 minutes

Library Policy Committee

The Library Policy Committee will consider and possibly act on four policies: Internet & Computer, Public Relations, Purchasing, and Wireless Use. The meeting also includes approval of minutes from May 14, 2026, and public comment.

• Consideration and possible action on Internet & Computer Policy
• Consideration and possible action on Public Relations Policy
• Consideration and possible action on Purchasing Policy
• Consideration and possible action on Wireless Use Policy

Library Board

The Library Board will hold a regular meeting with committee and staff reports. New business items include a facility condition assessment proposal, reserved parking for senior citizens, and appointing a liaison to the Library Foundation. The board may take action on these items.

• Consideration of facility condition assessment proposal
• Reserved parking for senior citizens at library
• Library Board liaison to Sun Prairie Public Library Foundation
• Approval of minutes and bills as consent agenda
• Reports from committees including Librarian report on June 2026 activities

Sustainability Committee

Public Works Committee

Plan Commission

Public Safety Committee Meeting

Utilities Commission

Police & Fire Commission

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Granicus Test - ignore - Template

Housing Committee

The Sun Prairie Housing Committee will meet to consider recommending Affordable Housing Fund programs for the 2027 budget and discuss applying for 2026 CDBG Pro Housing funding. The committee will also elect a vice chair and discuss an alternate date for the August meeting. Public comments are accepted until 4:30 p.m. on the meeting day.

• Consideration and possible action on recommending Affordable Housing Fund programs for 2027 budget
• Consideration and possible action on applying for 2026 CDBG Pro Housing funding
• Election of Vice Chair
• Discussion of alternate date for August meeting
• Citizen appearances and public comment opportunity

Finance Committee

The Finance Committee will hear a presentation of the 2025 audit. The committee will also consider writing off second-quarter ambulance receivables, approving a budget amendment for state-aid road allotment, and financing the 2027-2036 Capital Improvement Plan. The meeting includes public comment and approval of prior minutes.

• Presentation of the 2025 Audit
• Write-off of 2nd quarter ambulance receivables
• Budget Amendment for State-Aid Road Allotment
• Financing of the 2027-2036 Capital Improvement Plan

Utilities Commission - Special Meeting

The Sun Prairie Utilities Commission will hold a special virtual meeting. The main item of business is to adjourn into closed session to discuss the future use and possible sale of the SPU Building on Main Street. The commission may take action on this matter after returning to open session.

• Discussion of future use and possible sale of SPU Building on Main Street in closed session
• Possible action on the closed session matter upon returning to open session
• Public comment period for agenda items via written submission

Library Facilities Committee

The Library Facilities Committee will discuss and possibly take action on current facility needs, the Sun Prairie Public Library addition and remodel project, and a facility condition assessment proposal from Kraus-Anderson. They will also set future meeting dates.

• Discussion and possible action on current facility needs
• Consideration of SPPL addition and remodel project
• Review of facility condition assessment proposal from Kraus-Anderson
• Approval of May 22, 2026 minutes
• Setting of future meeting dates

Community Development Authority

The Community Development Authority will hear presentations from three developer teams on proposed projects. The board will then adjourn into closed session to discuss the potential purchase of 2862 O’Keeffe Ave and the possible assignment of a Tax Increment Grant Agreement with Kebb CS-SP, LLC. After closed session, the board may take action on these matters.

• Presentation from Ray Suppa with TJK Design Build and Oakbrook on proposed development
• Presentation from McGann Construction on proposed development
• Presentation from Andy Eastman with Keller Design Build on proposed development
• Closed session to discuss purchase of 2862 O’Keeffe Ave
• Closed session to discuss possible assignment of Tax Increment Grant Agreement with Kebb CS-SP, LLC

Special Transit Commission and Bike Subcommittee Meeting

The Transit Commission and Bike Subcommittee will hold a special meeting to consider and discuss the 2026 Transit Development Plan for Sun Prairie. The agenda also includes approval of previous meeting minutes and public comment. No other substantive items are listed.

• Consideration and Discussion on 2026 Transit Development Plan for Sun Prairie

Potential Quorum - Community Town Hall with Elected Officials

The Sun Prairie City Council will hold a potential quorum meeting on Tuesday, June 23, 2026 at 5:30 PM in the Community Room of the Sun Prairie Public Library, 1350 Linnerud Drive. The agenda lists only a quorum item, meaning members may be present but no official actions or decisions will be made by any city body or the Sun Prairie Utilities Commission. The meeting is open to the public and includes accommodations for disabled individuals upon request.

• Quorum item – attendance check only; no actions or decisions will be taken

Sustainability Committee

The committee will hear a presentation on AMOC by Casey Drengler and discuss a sustainability staffing recommendation to the City Council, with possible action. It will also receive subcommittee reports (SPASD, PRF, PC, PW) and staff updates. Public comment is accepted before the meeting.

• Presentation, discussion, and possible action on sustainability staffing recommendation to Council
• Presentation on AMOC by Casey Drengler
• Committee report-outs from SPASD, PRF, PC, PW
• Approval of May 21, 2026 minutes
• Set date of next meeting, July 30, 2026

Media Center Commission

The Sun Prairie Media Center Commission will meet on June 18, 2026 at City Hall Council Chambers and via Zoom. The commission will approve the May 21, 2026 meeting minutes, hear public comments, and address unfinished business. The main new business item is discussion and possible action on an updated Kids4 fee recommendation. The agenda also includes staff updates, referrals, and setting the date for the next meeting.

• Approval of May 21, 2026 meeting minutes
• Public comment period for citizens
• Consideration, discussion, and possible action on updated Kids4 fee recommendation
• Staff updates
• Set date of next meeting

Possible Quorum - Referendum Listening Session - District 3

District 3 alders host a referendum listening session to hear resident concerns about the city budget following the failed referendum. No formal action will be taken by any city body at this meeting. The session runs from 6:00 to 8:00 PM in the City Hall Council Chambers.

• Referendum listening session hosted by District 3 alders
• Topic: city budget response to failed referendum
• No action or votes will be taken by any city body
• Location: City Hall Council Chambers, 300 East Main Street
• Time: Wednesday, June 17, 2026, 6:00–8:00 PM

Special Meeting - Police & Fire Commission

The Police & Fire Commission will meet in special session. The main item is a closed session to discuss the recommended hiring of police officers, under Wisconsin statute 19.85(1)(c). Following closed session, the commission may take action in open session. Other agenda items include approval of previous minutes and staff updates.

• Closed session to discuss recommended hiring of police officers (WI Stat. 19.85(1)(c))
• Possible action on closed session matters after return to open session
• Approval of minutes from June 3, 2026 meeting
• Public comment via electronic submission

Common Council

The Common Council will vote on a resolution to file an Urban Service Area Amendment adding roughly 440 acres east of County Highway N and north of US Highway 151 in the town of Bristol for expansion of the Sun Prairie Business Park. First readings will be held on ordinances regulating chronic nuisance properties and removing a fee schedule from city code; no action is taken on first readings. The Council will also consider a contract accepting a Dane County Urban Water Quality Grant for Gateway Pond with a not-to-exceed reimbursement of $186,888.60, and renew a Class B liquor license for Wagner's Bar at 110 E Main Street.

• Resolution to authorize Urban Service Area Amendment for ~440 acres east of County N and north of US 151 for Sun Prairie Business Park expansion
• First Reading: Ordinance repealing and recreating Ch 8.44 regulating chronic nuisance properties
• First Reading: Ordinance amending 8.08.090 to remove the fee schedule from the ordinance
• Contract accepting Urban Water Quality Grant for Gateway Pond, with Dane County reimbursing up to $186,888.60
• Resolution approving renewal of Class B liquor license for Wagner's Bar at 110 E Main Street

Committee of the Whole

The Committee of the Whole will consider authorizing staff to apply for the federal SAFER Grant to fund additional full‑time fire personnel, with the city providing the local cost‑share. The staff recommendation supports moving forward with the grant application. The meeting also includes a progress report on the Sun Prairie Public Library expansion and a presentation on local government leadership roles, both for information only. Standard agenda items such as approval of minutes, public comment, and reports will also be addressed.

• Consideration of authorizing the Fire Division to apply for the SAFER Grant to fund one new full‑time firefighter
• Presentation of Sun Prairie Public Library expansion and renovation progress and Summer Reading Program (no action required)
• Presentation on roles and responsibilities of local government leadership (no action required)
• Approval of June 2, 2026 Committee of the Whole meeting minutes
• Public comment period for residents

Downtown Sun Prairie Beautification Committee

The Downtown Sun Prairie Beautification Committee will meet to approve minutes from March 10, 2026, and continue discussion of the 2026 Work Plan for beautification projects. No new business or referrals are on the agenda. The meeting includes time for public comment.

• Approve minutes from March 10, 2026 meeting
• Discussion of 2026 Work Plan – Beautification (recurring agenda item)

Potential Quorum - Group Interview for the Urban Land Institute Technical Assistance Panel

The City of Sun Prairie will hold a group interview for the Urban Land Institute Technical Assistance Panel on June 16, 2026 at the Hilton Garden Inn, 1220 South Grand Avenue. A possible quorum of municipal officials may be present to gather information, but no official action will be taken by any city body or the Sun Prairie Utilities Commission. The meeting is informational only.

• Potential quorum attendance at Urban Land Institute Technical Assistance Panel interview (informational only)
• Meeting scheduled for June 16, 2026 at 11:00 AM, Hilton Garden Inn, 1220 South Grand Avenue, Sun Prairie
• No decisions or actions will be taken by any City of Sun Prairie governmental body or Sun Prairie Utilities Commission

Utilities Commission

The Utilities Commission will discuss updates on a rate increase application and billing review, then go into closed session to deliberate the future use and possible sale of the SPU building on Main Street and to consider water tower lease agreements with T-Mobile and AT&T. After closed session, they may reconvene for possible action. New business includes approval of a bid for Business Park Substation Voltage Regulators and a strategic planning consultant with a budget amendment.

• Update on Test Year 2025 Electric Rate Increase Application
• Closed session to discuss future use and possible sale of SPU Building on Main Street
• Water tower lease agreements: T-Mobile (Bird St. tower) and AT&T (Columbus St. and Linnerud Dr. towers)
• Approval of bid for Business Park Substation Voltage Regulators
• Approval of SPU Strategic Planning Consultant and associated 2026 budget amendment

Potential Quorum - Swearing-In of Police Officer

This is a ceremonial swearing-in of a police officer; no official city business or decisions will occur. The agenda states that no action will be taken by any city governmental body.

• Swearing-in of a police officer at City Hall Council Chambers on June 15, 2026

Potential Quorum - Farewell Party for Outgoing Library Board Members

This is a social gathering to honor outgoing Library Board members. Per the agenda, no City of Sun Prairie governmental body or Utilities Commission will take any official action at this meeting. The meeting is a potential quorum, meaning members may attend informally.

Library Board

The Library Board will meet remotely to consider and possibly adopt three policies: fund balance, library operations, and social media. They will also hear reports on the library addition and remodel construction project and elect officers for the coming term. Consent agenda items include approval of minutes and bills.

• Consideration and possible action on Fund Balance Policy
• Consideration and possible action on Library Operations Policy
• Consideration and possible action on Social Media Policy
• Election of officers and committee assignments
• Report on overall SPPL Addition and Remodel Construction Project

CANCELED - Notice of Potential Quorum - Gathering for Outgoing Library Board Trustees

This meeting was canceled. The notice indicated that a quorum of library board trustees might attend, but no official action would be taken. No decisions or discussions were scheduled.

Historical Library and Museum Board Meeting REVISED

The Historical Library and Museum Board will approve the minutes from the May 27, 2026 meeting, receive reports from the chairperson and staff, and consider a recommendation to the City Council about future staffing needs of the museum. Public comments will be accepted prior to the meeting. No other actions are scheduled.

• Approval of Museum Board meeting minutes dated 5-27-26
• Chairperson's report
• Staff reports
• Discussion and possible action on recommendation to City Council regarding future museum staffing needs
• Public comment period

Parks, Recreation and Forestry Commission REVISED

The Parks, Recreation and Forestry Commission will discuss and possibly act on naming Outlot 97 as a future park. A closed session is scheduled to negotiate the acquisition of conservation land around Patrick Marsh using park acquisition fees. The commission will also review reports on community events, recreation, and forestry.

• Consideration of Outlot 97 future park naming
• Closed session for negotiation on conservation land acquisition around Patrick Marsh
• Potential use of park acquisition fees for land purchase
• Approval of May 13, 2026 special meeting minutes
• Reports on community events, recreation & aquatics, and parks & forestry

Plan Commission

The Plan Commission will vote on authorizing an Urban Service Area Amendment to expand the City's Urban Service Area by approximately 440 acres east of County Highway N and north of US Highway 151 in the Town of Bristol for future expansion of the Sun Prairie Business Park. The commission will also hold a discussion (no action) on the Reimagine Sun Prairie Zoning Code project. The meeting includes public comment opportunities.

• Urban Service Area Amendment to add ~440 acres for Sun Prairie Business Park expansion (New Business A)
• Discussion on Reimagine Sun Prairie Zoning Code project, no action (New Business B)

Public Works Committee

The Public Works Committee will consider a resolution on the City's obligation to enforce nonpoint source pollution control and protect environmental corridors per the Dane County Water Quality Plan. They will also discuss accepting an Urban Water Quality Grant for Gateway Pond and take action on the Gateway Pond Water Quality Improvement project. Other agenda items include approval of prior meeting minutes and staff updates.

• Resolution on nonpoint source pollution control and environmental corridors
• Acceptance of Urban Water Quality Grant for Gateway Pond
• Gateway Pond Water Quality Improvement project
• Approval of Public Works Committee minutes from May 12, 2026
• Public Services Staff Report

Public Safety Committee

The Public Safety Committee will consider recommending that the City Council apply for a SAFER Grant to fund additional full-time personnel for operational sustainability. The committee will also vote on three ordinances: one regulating chronic nuisance properties, another regulating massage establishments, and a third removing a fee schedule from an existing ordinance. Additionally, the committee will discuss authorizing a fundraising campaign for the Sun Prairie Police Department Golf Outing. Staff updates from the Police and Fire/EMS Chiefs are also on the agenda.

• Consideration of recommending SAFER Grant application for additional full-time personnel
• Ordinance repealing and recreating Ch 8.44 regulating chronic nuisance properties
• Ordinance repealing and recreating Ch 5.40 regulating massage establishments
• Ordinance amending 8.08.090 to remove fee schedule from ordinance
• Authorization of Sun Prairie Police Department Golf Outing Fundraising Campaign

Potential Quorum - Referendum Listening Session - District 1

This is a listening session, not a decision-making meeting. District 1 alders will hear residents' concerns and ideas on the city budget following a failed referendum. No action will be taken by any city body or the utilities commission.

• Referendum Listening Session hosted by District 1 alders to discuss city budget after failed referendum

Board of Review

The Sun Prairie Board of Review will hold an organizational meeting to elect a chairperson and vice-chairperson for 2026–2027, consider and possibly adopt rules and procedures, and receive the 2026 assessment roll from the assessor. No specific property appeals or objections are listed for this session.

• Election of Chairperson for 2026–2027
• Election of Vice-Chairperson for 2026–2027
• Consideration of Board of Review Rules and Procedures
• Definition of extraordinary circumstances
• Receipt of 2026 Assessment Roll and sworn statements from the Clerk

Downtown Sun Prairie Board Meeting

The Downtown Sun Prairie Board will approve the April 30, 2026 meeting minutes and a bill totaling $19,510.13. The meeting includes public comments on zoning code updates and updates on the Downtown Main Street Reconstruction Project. New business includes elections for the 2026 Executive Committee and the transition of the student representative board seat.

• Approval of bills totaling $19,510.13
• Zoning code updates presented by Planning Director Josh Clements
• Downtown Main Street Reconstruction Project updates
• 2026 Downtown Sun Prairie Executive Committee elections
• Transition of student representative board seat

Police & Fire Commission

The Police & Fire Commission will approve minutes from the May 6, 2026 meeting, hear updates from Police Chief Kevin Warych and Fire/EMS Chief Christopher Garrison, and receive public comments. It will discuss policies for broadcasting and recording its meetings. The commission will also enter a closed session to consider background investigations of police officers under Wisconsin Statute 19.85 (1)(c) and may take action on those matters.

• Approval of minutes from the May 6, 2026 meeting
• Police Chief Kevin Warych staff update
• Fire/EMS Chief Christopher Garrison staff update
• Discussion on broadcasting and recording of Commission meetings
• Closed‑session discussion on background investigations of police officers per WI Statute 19.85 (1)(c)

Common Council

The Common Council will hold second readings on two ordinances: one to allow archery at private schools and another to update election procedures. The Council will also vote on a development agreement for Providence Phase 3B, approve the 2026 nonunion pay plan, and renew liquor and fermented malt beverage licenses. The consent agenda includes a $2.28 million payment warrant and temporary alcohol licenses for community festivals.

• Second reading of ordinance amending 9.08.020 to allow archery at private schools
• Second reading of ordinance repealing and recreating Section 1.12.020 on elections, estimated to save $25,000–$30,000 every two years
• Approval of a development agreement for Providence, Phase 3B
• Approval of updated 2026 Nonunion Pay Plan and job descriptions
• Renewal of Liquor and Fermented Malt Beverage and Nightclub Licenses for 2026–2027

Committee of the Whole

The Committee of the Whole will meet on June 2, 2026 to consider, discuss, and possibly act on using park acquisition fees to purchase conservation land around Patrick Marsh in a closed session. After the closed session, the council will return to the open session for any further action on those matters. The agenda also includes a presentation on Open Meetings Laws (no action) and routine items such as approval of minutes, public comments, and reports from council officers.

• Closed session to discuss utilization of park acquisition fees for acquiring conservation land around Patrick Marsh
• Presentation on Open Meetings Laws (staff recommendation: presentation only, no action needed)
• Approval of May 19, 2026 Committee of the Whole meeting minutes
• Public comment period for residents
• Reports from council liaison/committee members, council president, and city administrator

Potential Quorum - Pride Flag Raising Ceremony

The City of Sun Prairie will hold a Pride Flag Raising ceremony on June 2, 2026 at 5:15 PM at City Hall, flagpoles outside the Main Street entrance. A possible quorum of municipal governmental bodies may attend, but no official actions will be taken by any city body or the Sun Prairie Utilities Commission. The notice also mentions accommodations for disabled individuals upon request.

• Potential quorum of municipal governmental bodies may attend
• Pride Flag Raising ceremony at City Hall, flagpoles outside Main Street entrance (300 East Main Street)
• No action will be taken by any City of Sun Prairie governmental body or Sun Prairie Utilities Commission
• Disabled accommodations available upon reasonable notice

Housing Committee

The Housing Committee will discuss and possibly recommend awarding a contract for RFP#26-PLA03, Service Management for the Home Repair Loan Program. This is the only substantive item on the agenda; the rest is procedural.

• Consideration, discussion, and possible action on recommending an award for RFP#26-PLA03 Service Management for Home Repair Loan Program.

Potential Quorum - Sun Prairie Public Library Ribbon Cutting

This is a notice of a potential quorum of Sun Prairie Common Council, Library Board, and Utilities members attending a ribbon cutting ceremony at the Sun Prairie Public Library. No formal decisions or actions will be taken by any city body at this event.

Historical Library and Museum Board Meeting

The Historical Library and Museum Board will meet virtually to consider the future of museum operations. The agenda includes approval of April 15 minutes and public comment, with the main item being discussion and possible action on museum operations.

• Consideration, discussion and possible action on the future of Historical Museum Operations

Downtown Sun Prairie Governance & Growth Committee Meeting

This meeting is largely procedural, including approval of prior minutes and recurring updates on the 2026 work plan and downtown developments. The committee will also discuss a 2027 fundraising sponsorship document.

• Approve April 22, 2026 meeting minutes
• Discuss 2026 Work Plan – Governance & Growth (recurring)
• Receive general downtown updates (recurring)
• Review and discuss 2027 Fundraising Sponsorship Document

Potential Quorum - Memorial Day Service

This is a notice that a quorum of members of Sun Prairie governmental bodies may attend the Memorial Day service on May 25, 2026. No official action will be taken by any City body or the Utilities Commission at this event. The agenda contains only a quorum item and no business items.

• Potential quorum of governmental bodies at Memorial Day service at VFW Post #9362, Memorial Plaza at 349 S Walker Way

Library Facilities Committee

The Library Facilities Committee will consider and possibly act on current facility needs, parking lot construction, lighting replacement, and the overall Sun Prairie Public Library addition and remodel project. The meeting will be held remotely on May 22, 2026, with public comment accepted via email.

• Discuss and consider action on current facility needs at Sun Prairie Public Library
• Discuss and consider action on parking lot construction at the library
• Discuss and consider action on lighting replacement at the library
• Discuss and consider action on the overall SPPL addition and remodel project

Sustainability Committee

The Sustainability Committee will hold a regular meeting with several informational presentations and updates. No binding votes are scheduled; the committee will discuss zoning code updates, B Local Wisconsin and B Corps certification, a post-referendum sustainability staff update, and an Earth Month recap. The meeting also includes election of a vice chair and committee report-outs.

• Election of Vice Chair
• Staff presentation on Zoning Code updates by Josh Clements
• Presentation on B Local Wisconsin and B Corps by Kim Mintrone and Kathleen Nickerson
• Staff update on post-referendum and sustainability by Sandy Xiong
• Earth Month recap presented by Hannah Best

Downtown Sun Prairie Marketing Committee Meeting

The Downtown Sun Prairie Marketing Committee will review and possibly set the date for the Holiday Sip & Shop event, and discuss a marketing plan for Main Street construction. The meeting also includes recurring updates on the 2026 work plan and events, approval of prior minutes, and citizen comment.

• Consideration and possible action on date of Holiday Sip & Shop
• Discussion of Main St Construction Marketing Plan
• Recurring review of 2026 Work Plan – Marketing
• Recurring update on 2026 Events
• Approval of minutes from March 11 and April 16, 2026 meetings

Media Center Commission

The Media Center Commission will consider and possibly take action on scenarios for a Media Center Financial Management Plan. The commission will also discuss and possibly act on Media Center Service Adjustments. Elections for chairperson and vice-chairperson for 2026-2027 are scheduled.

• Consideration and possible action on scenarios for Media Center Financial Management Plan
• Consideration and possible action on Media Center Service Adjustments
• Election of Chairperson for 2026-2027
• Election of Vice-Chairperson for 2026-2027

Historical Library and Museum Board Meeting - Canceled due to no quorum

The City of Sun Prairie Historical Library and Museum Board meeting scheduled for May 20, 2026, was canceled due to lack of a quorum. No items were discussed or decided.

Common Council

The Common Council will consider a range of items, including fee adjustments, a conditional use permit, and a housing grant. A key action is the approval of the Collective Bargaining Agreement with the Sun Prairie Professional Police Association for 2027‑2029, which provides salary increases of 3% in 2027, 3.5% in 2028, and 4.25% in 2029. The council will also adopt several 2026 fee adjustments for stormwater, sewer and interceptor services, and approve a Conditional Use Permit for custom firearm manufacturing at 1351 Stonehaven Drive.

• Approve Collective Bargaining Agreement with Sun Prairie Professional Police Association (2027‑2029) – salary increases 3%/3.5%/4.25%
• Approve Conditional Use Permit for home occupation for custom building and assembly of firearms at 1351 Stonehaven Drive
• Approve 2026 Stormwater Management Fee adjustment: $19,497.32 per acre‑foot; Fee In Lieu Of Dedication $38,114.74 per acre‑foot
• Approve 2026 adjustments to Hickory Grove Estates Sewer Lift Station Connection Fee ($1,756.21 per‑acre) and Westside Sanitary Sewer Interceptor Fee ($3,680.96 per‑acre combined)
• Approve Community Development Block Grant PRO Housing Agreement with Dane County, requiring up to $599,075 in matching funds

Committee of the Whole

The Committee of the Whole will discuss a draft cooperative plan with the Town of Sun Prairie and potential railroad crossing safety improvements. Members will also consider funding requests from Noble Services Nonprofit Inc. and Sun Prairie East and West Youth Football Club.

• Draft Cooperative Plan with the Town of Sun Prairie
• Renewal of Memorandum of Understanding with Prairie Music & Arts for GO-CART Program
• Railroad Crossing Safety Improvement Grant application (estimated $600,000 cost)
• Discussion on Historical Museum Operations
• Noble Services Nonprofit Inc. request for $100,000 donation

Alcohol License Review Board

The Alcohol License Review Board will elect a chairperson and vice-chairperson for 2026-2027, hear police reports on activity at Wagner's Bar and a compliance incident at Golden Nest Pancakes Cafe, and discuss and possibly recommend renewal of nightclub licenses for the upcoming year.

• Election of chairperson and vice-chairperson for 2026-2027
• Police report on activity at Wagner's Bar – 110 E Main Street from June 2025 to present
• Police report on Golden Nest Pancakes Cafe – Case #SP26-07118 – failure to have licensee on premises on April 10, 2026
• Consideration and possible recommendation on renewals of nightclub licenses for 2026-2027

Utilities Commission

The Sun Prairie Utilities Commission will hold closed sessions to negotiate the possible sale of the SPU building on Main Street and to discuss cell tower lease agreements with T-Mobile and AT&T. The open session includes consideration of the 2027-2036 Capital Improvement Plan, election of officers, approval of the 2025 Water Quality Report, and presentation of the FY2025 audit results.

• Closed session to discuss future use and possible sale of SPU building on Main Street
• Closed session to consider water tower lease agreements: T-Mobile (Bird St.), AT&T (Columbus St. & Linnerud Dr.)
• Closed session for SPU General Manager performance evaluation
• Consideration and possible action on 2027-2036 Capital Improvement Plan (CIP) initiatives
• Presentation of FY2025 audit results by Jodi Dobson of Baker Tilly US, LLP

Library Board

The Sun Prairie Library Board will hold a remote meeting to receive reports on the library addition/remodel and parking lot construction projects, and consider new business items including potential change orders, a proposal for ReThinking Libraries Intercept Engagement, and the 10-year Capital Improvement Plan (CIP) projects.

• Consideration of potential change orders for library projects
• Discussion and possible action on ReThinking Libraries Intercept Engagement Proposal
• Discussion and possible action on SPPL 10-Year Capital Improvement Plan (CIP) projects
• Report on Overall SPPL Addition and Remodel Construction Project
• Report on Parking Lot Construction Project

Library Policy Committee

The Sun Prairie Library Policy Committee will meet remotely to consider, discuss, and take possible action on four policies: Collection Development, Fund Balance, Library Operations, and Social Media. The committee will also approve minutes from March 2026 and hear staff updates. Public comments can be submitted via email.

• Discussion and possible action on Collection Development Policy
• Discussion and possible action on Fund Balance Policy
• Discussion and possible action on Library Operations Policy
• Discussion and possible action on Social Media Policy
• Approval of March 2026 minutes

Tourism Commission

The Tourism Commission will consider a $53,035 payment to the Chamber of Commerce for the 2026 Sweet Corn Festival MOU, review grant/sponsorship applications from six local events, and handle procedural items. The agenda also includes a mayoral proclamation for the chair's retirement, election of new officers, and membership changes.

• Approve $53,035 payment for 2026 Sweet Corn Festival MOU with Chamber of Commerce
• Review grant/sponsorship applications: Mural Fest, Angell Park Speedway, Hilton Garden Inn, Make Music, Isthmus Bowl, MadTown BMX
• Mayoral proclamation recognizing Chair Jerry Beecher’s retirement
• Election of new Chair and Vice Chair
• Welcome new commissioners: Alder Baker and Dannelle Gay

Potential Quorum - Town Hall District 2 and District 4

The City of Sun Prairie will hold a Town Hall in the City Hall Community Room on May 13, 2026, from 6:00 p.m. to 8:00 p.m. The meeting is a quorum item; no official action will be taken by any city or utilities commission. Alders from Districts 2 and 4 will hear public concerns and ideas about the city budget following a failed referendum. The meeting is open to the public and accommodations are available for disabled individuals.

• Quorum item – no official action will be taken by any city body
• Town Hall public hearing for District 2 and District 4 Alders on the city budget
• Discussion of public input regarding the failed referendum and its impact on the budget

Parks, Recreation and Forestry Commission

The Parks, Recreation and Forestry Commission will hold a meeting on May 13, 2026, to discuss and possibly approve a service agreement for the Family Aquatic Center concessionaire, an Adopt-A-Park program, and a Girl Scout Silver Award project at West Prairie Village Park. Commissioners will also receive month-end reports from recreation, parks, forestry, and community events.

• Consideration and possible action on a service agreement for Family Aquatic Center Concessionaire
• Consideration and possible action on approval of Adopt-A-Park Program
• Consideration and possible action on a Girl Scout Silver Award project at West Prairie Village Park
• Recreation & Aquatics Month End Report
• Parks & Forestry Month End Report

Plan Commission

The Plan Commission will hold a public hearing on a Conditional Use Permit (CUP) for RETTMARK FIREARMS, LLC to operate a home occupation for custom building and assembly of firearms at 1351 Stonehaven Drive. Commissioners will also discuss the Reimagine Sun Prairie Zoning Code project, though no action will be taken on that item. The meeting includes approval of prior minutes and other procedural business.

• Public Hearing: Conditional Use Permit for home occupation firearms business at 1351 Stonehaven Drive (RETTMARK FIREARMS, LLC)
• Discussion of Reimagine Sun Prairie Zoning Code project (no action)
• Approval of minutes from April 14, 2026

Public Works Committee

Potential Quorum - National Police Week

This is a notice that a quorum of members from the Common Council, Police & Fire Commission, and/or Public Safety Committee may attend National Police Week events on May 11, 2026. No official city business or votes will occur at this gathering.

• Potential quorum of multiple city bodies at National Police Week event; no action taken

Special Library Board Meeting

The Sun Prairie Library Board will hold a special remote meeting to consider a change order for the existing parking lot construction at the Sun Prairie Public Library. Other agenda items include approval of minutes and public comment. The meeting is scheduled for May 8, 2026.

• Consideration, discussion, and possible action on a change order for the existing parking lot construction at Sun Prairie Public Library (1350 Linnerud Drive).
• Remote meeting via Zoom; written comments accepted at [email protected].
• Citizen appearances and public comment are on the agenda.

Police & Fire Commission

The Sun Prairie Police & Fire Commission will meet to elect officers, receive updates from police and fire chiefs, and discuss post-referendum results. The board will then go into closed session to consider hiring police officers, with possible action to follow.

• Election of Commission officers
• Discussion on post-referendum results and next steps
• Closed session to consider hiring Police Officers (WI Stat. 19.85(1)(c))
• Possible action on hiring after closed session

Parks, Recreation and Forestry Commission Special Meeting

The Parks, Recreation and Forestry Commission will discuss and possibly take action on Change Order 12 for the Family Aquatic Center Renovation Project. No other substantive business is on the agenda.

• Consideration of Change Order 12 for the Family Aquatic Center Renovation Project

Common Council

The Common Council will review several street rehabilitation and reconstruction contracts. The agenda also includes a non-profit funding policy, updates to the nonunion pay plan, and an ordinance amendment regarding accessory dwelling units.

• Street Rehabilitation Project (Talon Place-Sapphire Drive-Huntington Drive-Rustic Drive-Colony Circle): $822,609.24
• Steven Street Mill & Overlay and Multi-Use Path Reconstruction Project: $199,466.50
• Main Street Concrete Crosswalk-Grand Avenue Concrete Pavement Replacement and Bus Stop Pad Installation Project: $437,775.80
• Downtown Main Street Reconstruction Project: $1,858,521.75
• Ordinance amending Chapter 17.16.140 regarding Accessory Dwelling Units

Committee of the Whole

The Committee of the Whole will consider three main items: a presentation on next steps following the failed operating referendum, an ordinance to reduce polling locations from eight to four, and a request to install a mural on city-owned buildings as part of the 2026 Mural Fest. The referendum discussion identifies spending reductions over three years, while the polling-location change is estimated to save $4,000–$5,000 per election ($25,000–$30,000 every two years). The mural installation would be funded by the Downtown Business Improvement District.

• Presentation on referendum next steps — staff recommends referral to Common Council for approval
• Ordinance repealing and recreating Section 1.12.020(D) to reduce polling sites from 8 to 4
• Estimated election staffing savings of $4,000–$5,000 per election; $25,000–$30,000 every two years
• Request from Downtown BID to install a mural on city-owned buildings as part of Mural Fest 2026
• Approval of April 21, 2026 Committee of the Whole minutes

Housing Committee

The Housing Committee will discuss and possibly recommend awarding RFP#26-PLA01 for Housing Case Management Services, recommend approval of a Community Development Block Grant PRO Housing Agreement with Dane County, and recommend a budget amendment from the Affordable Housing Fund to contract with CARPC for a housing data dashboard. These are recommendations to the full City Council.

• Consider awarding RFP#26-PLA01 for Housing Case Management Services
• Recommend approval of CDBG PRO Housing Agreement with Dane County
• Request budget amendment from Affordable Housing Fund for CARPC housing data dashboard

Personnel Committee Meeting

The Personnel Committee will discuss and vote on modifications to job descriptions and classifications for the Communications Manager, City Attorney, and Park and Forestry Director, as well as the creation of new classifications for City Engineer, Recreation Director, and Park Recreation and Forestry Business Manager. The committee will also consider the updated 2026 Nonunion Pay Plan. Staff will provide updates on reimbursement policy revisions and recruitment efforts.

• Modifications to Communications Manager job description and classification
• Modifications to City Attorney job description and classification
• Creation of City Engineer classification
• Creation of Recreation Director classification
• Updated 2026 Nonunion Pay Plan

Public Safety Committee

The Public Safety Committee will consider a recommendation to the City Council on future staffing and operations for Police, Fire, and EMS. They will also discuss an ordinance allowing archery at private schools and evaluate a towing services RFP. Staff updates from the Police and Fire/EMS chiefs are scheduled.

• Consideration of recommendation to City Council on future staffing and operations of Police, Fire, and EMS
• Ordinance amending 9.08.020 to allow archery at private schools
• Discussion and possible action on RFP 26-PD04 for towing services
• Approval of minutes from December 4, 2025 meeting
• Police Chief and Fire/EMS Chief updates

Downtown Sun Prairie Board Meeting

The Downtown Sun Prairie Board will consider approval of meeting minutes and bills totaling $527.46, and receive updates on 2026 property valuations and the Downtown Main Street Reconstruction Project. New business includes elections for the board and possible action on sponsorship applications for Make Music Day and Dine in the Dream Park events.

• Approval of bills: $527.46 and revenue: $4,000
• 2026 Valuation Updates from City Assessor
• Downtown Main Street Reconstruction Project update
• Consider sponsorship application for Make Music Day
• Consider sponsorship application for Dine in the Dream Park

Potential Quorum - Sun Prairie Earth Day Cleanup

Library Facilities Committee

Community Development Authority

Transit Commission and Bike Subcommittee

BID Governance & Growth Committee

Common Council

Committee of the Whole

Utilities Commission

BID Marketing Committee

Media Center Commission

Historical Library and Museum Board

Library Strategic Planning Committee

Plan Commission

Public Works Committee

Finance Committee

Personnel Committee

Municipal Board of Canvassers

Library Board

Tourism Commission

Parks, Recreation and Forestry Commission