Rolling Meadows public meetings in 2023

City Council

The Rolling Meadows City Council is meeting to consider several ordinances and resolutions, including amendments to the liquor code, salary increases for non-union employees, and updates to solid waste regulations. They will also vote on contracts for road salt, traffic signal maintenance, and other services, as well as adopt the 2023 Sustainability Plan and Business Development Strategic Plan.

• Ordinance 23-75: Increase Class A-1 liquor licenses for Café on the Grove LLC at 2160 Plum Grove Road
• Ordinance 23-76: Adopt salary increases for non-union city employees
• Ordinance 23-77: Update solid waste regulations and study commercial recycling
• Resolution 23-R-141: Purchase up to 1,200 tons of road salt for $94,848
• Resolution 23-R-149: Adopt the 2023 Sustainability Plan

Foreign Fire Insurance Board

The board is reviewing the status of previously approved funds for station equipment and dive gear. Members are discussing new requirements for purchase quotes and deadlines for spending approved funds. The board also considered new requests for charging stations, recliners, and clutches.

• Approval of $70 for NFL Redzone on the Xfinity account
• Status update on $15,000 approved for dive equipment
• Status update on $800 approved for RO systems for humidifiers
• Status update on $300 for smoker supplies and $300 for window tinting
• New business requests for charging stations, recliners, CMC clutches, and stools

Tax Increment Finance (TIF)

The City of Rolling Meadows is holding annual Joint Review Board meetings for TIF districts No. 2 and No. 4. The agenda is largely procedural: call to order, roll call, approval of minutes, and review of the annual TIF report. No specific decisions or proposals are listed.

• Review annual TIF report for TIF No. 2
• Review annual TIF report for TIF No. 4
• Approval of minutes for both meetings

Committee of the Whole

The Rolling Meadows Committee of the Whole will discuss three items: the proposed 2024 community events calendar, a draft 2024-2026 Business Development Strategic Plan, and an overview of a proposed employee manual. The events and business plan are for discussion and feedback, with the business plan expected to be adopted later this month. The employee manual is also under review.

• 2024 community events calendar includes new Wednesday food truck event along Kirchoff corridor and enhanced Hometown Hoedown Fall Fest as a 'destination event'
• Draft 2024-2026 Business Development Strategic Plan with 10 focus areas including business attraction, retention, entrepreneurship, and Arlington Park redevelopment impacts
• Proposed employee manual overview for discussion

Board of Fire and Police Commissioners

The Rolling Meadows Board of Fire and Police Commissioners is meeting to approve minutes, elect officers for 2024, and discuss unfinished business, including the status of a new fire hire, Justin Kim's completion of probation, and multi-jurisdictional police testing, with discussion on application fees and education requirements. Public comment and communications are also on the agenda.

• Elect officers for 2024
• Fire – status of new hire
• Justin Kim's completion of probation
• Police – discussion on multi-jurisdictional testing
• Discuss application fee and education requirements

Planning and Zoning Commission

The Planning and Zoning Commission is holding a public hearing to consider a special use permit for Axe Academy to operate a capoeira studio. The business would function as an indoor athletic facility at 2180 Plum Grove Road.

• Public hearing for special use permit for an indoor athletic facility at 2180 Plum Grove Road

City Council

The December 5, 2023 regular City Council meeting is cancelled. The next scheduled Committee of the Whole meeting will be held on Tuesday, December 12, 2023 at 7:30 p.m.

• Regular City Council meeting cancelled for December 5, 2023
• Next Committee of the Whole meeting scheduled for December 12, 2023 at 7:30 p.m.

Environmental Committee

The Rolling Meadows Environmental Committee will review the updated draft Sustainability Plan and consider recommending it to the City Council for adoption. The plan, developed over 30 months, outlines goals and strategies across 10 categories such as climate, energy, and waste. The committee is expected to vote on a motion to recommend adoption, with City Council consideration scheduled for December 19, 2023.

• Review of revised draft Sustainability Plan with new goals on air quality monitoring (C-3) and residential native landscaping (C-6)
• Motion to recommend City Council adopt the Rolling Meadows Sustainability Plan
• Deleted goal on Mayor's Monarch Pledge
• Adoption timeline: RMEC recommendation Dec 5, City Council consideration Dec 19
• Plan based on Greenest Region Compact (GRC2) framework with 421 strategies

City Council

The Rolling Meadows City Council is holding its second reading and vote on a large batch of ordinances, including the FY2024 annual budget, property tax levies for the city and library, a tax levy abatement, and updates to water, sewer, stormwater, and garbage fees. The council will also consider a temporary development moratorium on the Kirchoff Road Corridor and several zoning changes. Consent items include a new liquor license, a compensation plan, and an intergovernmental agreement with Schaumburg for bike path maintenance.

• Ordinance 23-66: Adopt FY2024 Annual Budget
• Ordinance 23-62/63/64: Property tax levies for city and library, and abatement
• Ordinance 23-68/69/70/71: Sewer, stormwater, garbage, and water rate changes
• Ordinance 23-72: Temporary development moratorium on Kirchoff Road Corridor
• Resolution 23-R-134: IGA with Schaumburg for Hartung Road bike path maintenance

Committee of the Whole

The Committee of the Whole will discuss the draft Sustainability Plan, developed over 30 months by the Environmental Committee, and the prioritized 2024 work plan for implementing it. The plan outlines strategies across 10 categories, including climate, energy, land, mobility, and waste. The Council is asked to review the draft and indicate support for the work plan, with or without modifications.

• Draft Sustainability Plan based on Greenest Region Compact 2 framework
• 2024 work plan includes mitigating disposable bag pollution, studying commercial recycling, developing Icenogle property, planning EV charging infrastructure, and monitoring Arlington International Racecourse redevelopment
• Plan covers 10 categories: Climate, Economic Development, Energy, Land, Leadership, Mobility, Municipal Operations, Sustainable Communities, Water & Stormwater, Waste & Recycling
• Strategies categorized as 'attained' or 'short-term' with a four-year implementation horizon

City Council

The Rolling Meadows City Council will hold first readings on the FY2024 budget, property tax levies for the city and library, and a five-year capital improvement plan. It will also consider a temporary development moratorium in the Kirchoff Road Corridor District, zoning changes, and several liquor license adjustments. The meeting includes approval of prior minutes and payment of bills.

• Ordinance to adopt FY2024 Annual Budget (1st Reading)
• Ordinance to approve property tax levies for City and Library (1st Reading)
• Ordinance to enact temporary development moratorium in Kirchoff Road Corridor District (1st Reading)
• Ordinance to increase Class A1 liquor license for Sayulita Taco at 1655 W. Algonquin Road (2nd Reading)
• Resolution to approve IGA with Arlington Heights for Euclid Avenue Resurfacing Project Phase I Engineering

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes from the previous meeting and hearing public comment. The main item is the certification of a lateral police officer eligibility list under unfinished business. No other substantive decisions are listed.

• Certification of Lateral Police Officer Eligibility List

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on a potential 12-month development moratorium in the Kirchoff Road Corridor District. The body will also review a telecommunications expansion and two zoning ordinance amendments.

• Proposed moratorium on some or all development in the Kirchoff Road Corridor District for up to 12 months
• Special use permit for telecommunications equipment expansion at 2121 Euclid Avenue (Rolling Meadows Courthouse)
• Zoning amendment to replace 'lot coverage' with a new definition for 'building coverage'
• Proposed change to make 'Personal Services' a permitted use instead of a special use in the C-3 District

Environmental Committee

The Rolling Meadows Environmental Committee will review the draft Sustainability Plan and the proposed 2024 work plan, which includes actions on disposable bags, commercial recycling, the Icenogle property, EV charging, and monitoring the Arlington racetrack redevelopment. The committee will also approve the October 3, 2023 meeting minutes. The agenda includes only these review and discussion items, with no final decisions expected at this meeting.

• Review of draft Sustainability Plan (130 strategies, 41 short-term, 25 long-term)
• Review of 2024 work plan: tax/ban disposable bags, study commercial recycling, develop Icenogle property, plan EV charging
• Monitor Arlington International Racecourse redevelopment
• Approval of October 3, 2023 meeting minutes
• Next meeting scheduled for December 5, 2023

Veteran's Committee

The Rolling Meadows Veterans Committee is meeting to approve minutes, hear a presentation from CAREtenders Hospice, and discuss several upcoming events including the Veterans Day tribute, a veterans dinner, and a flag disposal receptacle project. The committee will also hear about the Million Veteran Program as new business.

• Special presentation from CAREtenders Hospice & We Honor Veterans
• Veterans Day Tribute scheduled for Saturday, Nov. 11th
• Veterans Dinner with raffle items, 'Missing Man' table, and challenge coin gift
• RM Veteran Polo Shirt Fundraiser taking orders
• Flag Disposal Receptacle Project discussion

Capital Projects Committee

The Capital Projects Committee will review the proposed 5-Year Capital Improvement Plan, hear a presentation on a new capital projects data sheet, and approve the 2024 meeting schedule. The agenda also includes approval of minutes from the August 22, 2023 meeting. The attached plan details projects and funding for 2024-2028, including major water, sewer, stormwater, public safety, and facility improvements.

• Watermain replacement on Vermont (N) - $1.5M in 2024
• Body worn cameras for police - $1M over 5 years, mandated by state, live by 1/1/2025
• SCBA replacement for fire department - $450,000 in 2024
• Kennedy Pond rehabilitation - $2.6M in 2028
• New Public Works storage facility - $1.9M construction in 2026

City Council

The Rolling Meadows City Council will hold public hearings on the city and library tax levy and FY 2024 budgets, then vote on several ordinances including increasing Class A1 liquor licenses, deferring the video gaming push tax, disposing surplus equipment, and annexing property at 1758 Brockway Street. They will also consider a first reading for another liquor license increase and approve payments and contracts for a police garage sprinkler system and a generator grant application.

• Ordinance 23-50: Increase Class A1 liquor licenses from 6 to 7 for Agit Black at 2905 Algonquin Road (2nd reading)
• Ordinance 23-51: Defer municipal push tax on video gaming until April 30, 2024 (2nd reading)
• Ordinance 23-53: Annex and zone property at 1758 Brockway Street (2nd reading)
• Resolution 23-R-126: $46,950 for police garage sprinkler system with CMFP
• Resolution 23-R-127: Commit $90,923.97 for generator grant application

Committee of the Whole

The Committee of the Whole will review the FY 2024 Library Budget, which includes a proposed $4,295,780 levy and a 5% levy increase. The committee will also receive an overview of the Meet Chicago Northwest program and its economic impact on the city.

• Proposed FY 2024 Library levy of $4,295,780
• Proposed 5% increase to the Library levy
• Library allocation of $450,000 for building and grounds improvements in FY 2024
• Meet Chicago Northwest FY2023 contribution of $13,540 from the city
• Estimated $2.5 million in recommended library facility improvements over five to six years

Fire Pension Board

The Board of Trustees will review financial reports, including an accountant's compilation from Sikich and FPIF portfolio activity. The meeting includes discussions on survivor benefits, membership applications, and upcoming 2024 cash projections.

• Review of Sikich Accountant’s Compilation Report
• Discussion of interim survivor benefits for Tana Brylewski
• Creditable service purchase application for Lance Neuses
• Review of updated Municipal Compliance Report
• Approval of trustee training registration fees and expenses

City Council

The Rolling Meadows City Council is meeting to consider several ordinances and resolutions, including amending the liquor code to allow more Class A1 licenses, deferring the municipal push tax, disposing of surplus property, annexing property at 1758 Brockway Street, and awarding a $68,700 contract for SCADA upgrades. The agenda also includes police promotions and new officer swearings-in, plus a public comment period. The attached minutes from the September 19 Committee of the Whole show discussions on annexing unincorporated areas and the FY2024 budget.

• Ordinance to increase Class A1 liquor licenses for Agit Black at 2905 Algonquin Road
• Ordinance to defer municipal push tax until April 30, 2024
• Ordinance to annex 1758 Brockway Street
• Resolution to award $68,700 SCADA contract to Concentric
• Police promotions and new officer swearings-in

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to approve minutes, hear public comment, and discuss unfinished and new business, including a police lateral hire update and fire new hire status. The agenda is largely procedural with no specific decisions or dollar amounts listed.

• Approval of minutes from September 11, 2023 regular meeting
• Police lateral hire update
• Fire new hire status

Environmental Committee

The Rolling Meadows Environmental Committee is meeting to hear an informational update on the Park Street Storm Sewer project, which includes grant-funded interpretive signage. They will also discuss the Icenogle Property at 5041 Dupont, the draft Sustainability Plan, plastics, and potential impacts from the Chicago Bears. The committee will consider formally recommending the Sustainability Plan at its November meeting.

• Park Street Storm Sewer Phase 1 update: storm sewer pipe along south sides of Kimball Hill School and Park District properties, discharging near Salt Creek
• Icenogle Property (5041 Dupont) discussion, including possible use as an education center
• Sustainability Plan to be considered for formal recommendation in November, then by City Council Committee-of-the-Whole
• Plastics discussion with no updates at this time
• Chicago Bears and impacts discussion, including signage and branding for downtown Rolling Meadows

Veteran's Committee

The Rolling Meadows Veterans Committee is meeting to approve August minutes, review the Senior Lunch Booth event, and plan several upcoming items: the November City Hall display case, the Veterans Dinner (finalizing menu, raffle, room layout, and volunteer needs), a polo shirt fundraiser, and a nylon flag disposal receptacle. New business includes a possible honorary veterans wall at the Historical Museum in November.

• November City Hall Display Case: committee member service photos and memorabilia needed
• Veterans Dinner: dinner selection finalized, raffle items, 'Missing Man' table, challenge coin gift, room layout, non-veteran volunteer confirmation
• RM Veteran Polo Shirt Fundraiser
• Nylon Flag Disposal Receptacle
• Historical Museum: honorary veterans wall in November (new business)

Capital Projects Committee

The September 26, 2023 Capital Projects Committee meeting is cancelled. The next scheduled meeting is October 24, 2023 at 6:30 p.m. in the Emergency Operations Meeting Room.

• Meeting cancelled
• Next meeting: October 24, 2023 at 6:30 p.m.

City Council

The Rolling Meadows City Council is meeting to consider a home rule sales tax rate increase, approve several contracts including garage door installation, road resurfacing design, and demolition, and discuss a text amendment for pedestrian-oriented electronic signs. The agenda also includes routine items like bill payments and appointments.

• Ordinance 23-49: Amend home rule sales tax rate (waiver of 1st reading requested)
• Resolution 23-R-116: Contract with DH Pace for garage doors at Public Works, $24,995
• Resolution 23-R-117: Engineering contract for 2024 road resurfacing, $45,595
• Resolution 23-R-121: Demolition of 1548 Vermont Street, $26,850
• Ordinance 23-48: Parking variation for 2905 Algonquin Road (2nd reading)

Committee of the Whole

The Rolling Meadows Committee of the Whole will discuss the potential annexation of unincorporated areas within and adjacent to city boundaries, including Plum Grove Estates, Forest Estates, and scattered sites. The discussion will cover financial, legal, and service impacts, with an estimated $83 million needed for infrastructure upgrades. No final action will be taken at this meeting.

• Discussion of annexing Plum Grove Estates (~350 homes) and Forest Estates (~130 homes)
• Estimated $83 million infrastructure investment for the two subdivisions
• Presentation by Cook County Commissioner Scott Britton on countywide annexation initiative
• Review of annexation methods: involuntary, by ordinance, and by petition
• Financing options include Special Service Areas and connection fees

Foreign Fire Insurance Board

The Rolling Meadows Foreign Fire Insurance Board is meeting to review old business, including approved purchases for dive equipment ($15,000) and RO systems for humidifiers ($800), and to discuss new items like NFL Redzone, phone holders, and a running shoe program.

• Approved $15,000 for dive equipment for new dive team
• Approved $800 for RO systems for humidifiers at both stations
• Approved $300 for smoker supplies and $300 for window tinting
• Joker stand materials list needed before more purchases
• New business: NFL Redzone, phone holders, running shoe program

Committee of the Whole

The Rolling Meadows Committee of the Whole is reviewing the Five-Year Financial Forecast, which projects the General Fund will fall below policy limits in FY2027. The forecast includes potential options like creating a Human Services Department and increasing revenues through a Home Rule Sales Tax or property tax levy shift. Council is asked for input but will not make formal decisions at this meeting.

• General Fund projected to fall below policy limits in FY2027
• What-if scenario: creating Human Services Department with $500K one-time grant in FY2024
• Revenue options: Home Rule Sales Tax increase or shifting 2022 Debt Service Levy adds ~$750K annually
• Refuse Fund rate increase of $2.50/month with 10% senior discount and penalty increase to 11%
• Utilities Fund rate changes for water/sewer and stormwater increases FY2024-FY2027

City Council

The Rolling Meadows City Council will consider several consent items, including a 10-year, $1,843,708.39 contract with Axon Enterprises for body-worn cameras and Tasers, and a resolution to direct the Planning and Zoning Commission to consider a temporary development moratorium in the Kirchoff Road Corridor District. The agenda also includes first readings of ordinances on special meetings, a parking variation at 2905 Algonquin Road, and a text amendment for pedestrian-oriented electronic signs. The meeting will also cover routine approvals of minutes, bills, and various public works contracts.

• Resolution No. 23-R-110: 10-year contract with Axon Enterprises for body cameras and Tasers, not to exceed $1,843,708.39
• Resolution No. 23-R-115: Direct Planning and Zoning Commission to consider temporary development moratorium in Kirchoff Road Corridor District
• Ordinance: Approve parking variation for property at 2905 Algonquin Road (1st reading)
• Ordinance: Text amendment to allow pedestrian-oriented electronic signs (1st reading)
• Resolution No. 23-R-112: Engineering services contract for 2024 road reconstruction, not to exceed $64,946.00

City Council approved a 10-year contract for body-worn cameras and tasers and directed the Planning and Zoning Commission to consider a development moratorium for the Kirchoff Road Corridor District. Several infrastructure contracts for sewer and road work were also awarded. Two ordinances moved to second reading.

• Approved 10-year contract with Axon Enterprises, Inc. for body cameras and tasers not to exceed $1,843,708.39 (7-0)
• Adopted resolution directing Planning and Zoning Commission to consider a temporary development moratorium in the Kirchoff Road Corridor District (7-0)
• Approved $30,625.00 contract to Bulk Storage Inc. for salt dome roof repairs (7-0)
• Approved professional design contract for 2024 road reconstruction with Christopher B. Burke Engineering not to exceed $64,946.00 (7-0)
• Approved sewer rehabilitation pipe lining contract with Hoerr Construction not to exceed $146,647.00 (7-0)
• Approved sanitary sewer manhole lining contract with National Power Rodding not to exceed $94,235.00 (7-0)
• Advanced to 2nd reading: Ordinance to amend City Manager's authority to call special meetings (7-0)
• Advanced to 2nd reading: Parking regulation variation for 2905 Algonquin Road (7-0)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to approve minutes, discuss 2024 meeting dates, and consider certifying the final eligibility list for firefighter positions. The agenda includes public comment and items not on the agenda, but most business items are listed without details.

• Certify final eligibility list for Fire
• Discuss meeting dates for 2024
• Approval of minutes from August 14, 2023 meeting
• Public comment period

The Board approved the 2023 Fire Department Final Eligibility List. Members also finalized the 2024 meeting calendar and adjusted the start time for next year's meetings. The Police Department discussed current challenges in hiring officers from the lateral list.

• Approved 2023 Fire Department Final Eligibility List (All in favor)
• Approved 2024 meeting calendar with November 11 meeting moved to November 12 (All in favor)
• Approved changing 2024 meeting start time to 8:30 AM (All in favor)
• Approved minutes from August 14, 2023 meeting (All in favor)

Planning and Zoning Commission

The Rolling Meadows Planning and Zoning Commission will hold public hearings on a parking space reduction at 2905 Algonquin Road and an amendment to allow digital messaging kiosks at the Rolling Meadows Shopping Center. They will also discuss a pre-application for a major amendment to the Marketplace of Rolling Meadows Planned Development for Pacifica on Golf at 1470 Golf Road. The agenda includes routine items like approving minutes and staff reports.

• Public hearing on reducing required parking from 56 to 46 spaces at 2905 Algonquin Road (Brother Pocha)
• Public hearing on amending zoning to allow digital messaging kiosks at Rolling Meadows Shopping Center (Starlite Media)
• Pre-application discussion of major amendment to Marketplace of Rolling Meadows Planned Development for Pacifica on Golf, 1470 Golf Road (Windfall Group)

The Commission held a public hearing regarding a proposed development moratorium for up to 12 months in the Kirchoff Road Corridor District. The pause is intended to allow the City to conduct a planning study on societal changes and the potential relocation of the Chicago Bears to Arlington International Racecourse. The minutes end before a final vote or decision on the moratorium was recorded.

• Approved minutes from September 5, 2023 meeting (unanimous voice vote)

Environmental Committee

The Rolling Meadows Environmental Committee will meet to discuss several environmental topics, including a noise assessment of Route 53, a sustainability plan, a plastics discussion, and potential impacts from the Chicago Bears development. The committee will also consider the Icenogle Property at 5041 Dupont and hear updates on upcoming events like the Duck Race. The agenda includes both new and old business items, with no final decisions expected on most topics.

• Noise assessment of Route 53: staff recommends awaiting state-funded analysis; local sound barrier estimated at $6.4 million, green screening materials cost $282,000-$546,000
• Sustainability Plan update, including Complete Streets Policy presentation by Aaron Grosskopf
• Plastics discussion: potential ban on plastic bags and tax on paper bags, following Evanston's example
• Chicago Bears and impacts: no updates on impact study; discussion of debris and air quality from Arlington Heights demolition
• Icenogle Property (5041 Dupont) discussion

The committee approved the minutes from the August 2, 2023 meeting. Members discussed the Icenogle Property project, the Route 53 noise assessment, and the city's Complete Streets Policy. No other formal votes were recorded.

• Approved August 2, 2023 meeting minutes
• Appointed Fred Vogt to lead the Icenogle Property project

Capital Projects Committee

The Capital Projects Committee will review the proposed 5-Year Capital Improvement Plan (CIP) covering Fire, Police, IT, Public Works, and other departments, and will also review the Master Bike Path Map. The meeting includes approval of minutes from the August 8 meeting, where water, sanitary, and storm projects were discussed. The agenda is substantive, with detailed project lists and budgets for 2024-2028.

• Fire Department CIP includes $450,000 for SCBA replacement in 2024 and $135,000 for portable/vehicle radio project.
• Police Department CIP includes $300,000 for body worn cameras in 2024 and $35,000 for less than lethal tasers in 2025.
• IT CIP includes $100,000 for ERP system in 2024 and $200,000 for phone system upgrade in 2028.
• Water System CIP includes $1,500,000 for Vermont water main replacement in 2024 and $1,700,000 for booster station at Quentin JAWA in 2025.
• Road programs include $1,345,600 for 2023 reconstruction and $1,057,770 for 2024 reconstruction, plus resurfacing programs.

Veteran's Committee

The Rolling Meadows Veterans Committee is meeting to approve July minutes, recap National Night Out, and discuss old business including the November City Hall display, Veterans Dinner details, and a polo shirt fundraiser. They will also discuss 2024 initiatives. The agenda is mostly routine planning with no major decisions or public hearings.

• Veterans Dinner: selection, raffle items, Missing Man table, Challenge Coin gift
• RM Veteran Polo Shirt Fundraiser
• RMPD Shooting Range Opportunity
• November City Hall Display Case update
• 2024 Veterans Committee Initiatives discussion

City Council

The Rolling Meadows City Council is meeting to vote on several items, including a second reading of an ordinance requiring fuel oil and gasoline dealers to name the city as an additional insured on their liability policies, and a second reading to install stop signs on Vermont Street at Wilson Avenue. The council will also consider a waiver of first reading for an ordinance on liquor license enforcement, approve payment of bills, and vote on consent resolutions for a restaurant incentive, vehicle purchases, and engineering contracts. The meeting includes swearing-in ceremonies for police promotions and new officers.

• Ordinance 23-44: Require fuel oil/gasoline dealers to name city as additional insured (2nd reading)
• Ordinance 23-45: Install stop signs on Vermont Street at Wilson Avenue (2nd reading)
• Ordinance 23-46: Amend liquor license enforcement on appeal (waiver of 1st reading)
• Resolution 23-R-103: Purchase 2023 Chevrolet Equinox for police, $29,765
• Resolution 23-R-105: Purchase 2023 Ford F-150 for fire department, $53,060 plus $14,852.86 for lighting

City Council adopted ordinances regarding fuel oil and gasoline dealers, stop sign installations, and liquor control enforcement. The council also approved several infrastructure contracts and vehicle purchases through a consent agenda.

• Adopted Ordinance No. 23-44 amending fuel oil and wholesale gasoline dealer codes (6-0)
• Adopted Ordinance No. 23-45 installing stop signs at Vermont Street and Wilson Avenue (6-0)
• Adopted Ordinance No. 23-46 regarding liquor control commissioner orders on appeal (6-0)
• Approved payment of bills on warrant (6-0)
• Authorized restaurant incentive for Ding Tea Restaurant at 2226 West Algonquin Road (6-0)
• Approved purchase of 2023 Chevrolet Equinox for Police Investigations not to exceed $29,765.00 (6-0)
• Approved purchase of 2023 Ford F-150 and lighting for Fire Department totaling $67,912.86 (6-0)
• Awarded $169,624.00 water main extension contract to Mauro Sewer Construction Company (6-0)

Mayor/Local Liquor Control Commissioner

The Mayor, acting as Local Liquor Control Commissioner, will hold hearings on complaints against seven businesses regarding tobacco and liquor control violations. The agenda lists each business and its license type, but no details of the alleged violations or proposed actions are provided.

• ZPS Enterprise Inc. d/b/a Zee Vapor & Tobacco – tobacco violations, 2023 Tobacco Dealers License
• Rolling Meadows Shell Mart Inc. d/b/a Shell Gas Station – liquor violations, Class D-1 License No. 1845
• IF Management Inc. d/b/a Picante Bar & Grill – liquor violations, Class A-2 License No. 1856
• Good News Gas and Food Inc. d/b/a BP Gas Station – liquor violations, Class B-1 License No. 1902
• Sally's Gaming LLC d/b/a Sally's Restaurant, Donato Restaurant Group d/b/a Isabella's Cafe, MJ Hospitality d/b/a Lulu's – liquor violations, Class GC licenses

Committee of the Whole

The Committee of the Whole will discuss the condition and future of the old Public Works Building at 3200 Central Road. Staff will present a structural analysis showing repair costs of about $2.26 million and recommend a space needs study and possible joint facility with the Park District. Council feedback is requested on the recommendations.

• Structural analysis: roof replacement $579,100, masonry restoration $1,128,380, total repairs ~$2.26 million
• Demolition costs estimated at $300,000–$400,000, with asbestos/lead testing needed
• Floodplain encroaches on northeast section of 3200 Central site, limiting new building placement
• Abandoned underground fuel tanks on site require inspection and possible remediation
• Staff recommends space needs analysis for 3900 Berdnick and 3200 Central facilities

The Committee of the Whole discussed the structural condition and future of the old Public Works Building at 3200 Central Road. Mayor Sanoica stated the Council favors staff pursuing a global needs analysis for the entire city, incorporating previous studies.

• Directed staff to pursue a global needs analysis for city facilities

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to approve minutes from July 10, hear public comment, and receive an update on firefighter interviews. Police items are listed under unfinished and new business but no specific details are provided. The agenda is largely procedural with no concrete decisions or dollar amounts listed.

• Approval of minutes from July 10, 2023 regular meeting
• Firefighter interview update under unfinished business

City Council

The Rolling Meadows City Council is meeting to consider several ordinances and resolutions, including a $313,164 construction contract for water main replacement, an ARPA-funded stormwater design agreement, and a restaurant incentive. They will also hold a second reading on hazardous spill cost liability and first readings on fuel oil business regulations and new stop signs. The agenda includes routine approvals of minutes and bill payments.

• Ordinance 23-43 (2nd reading): amend hazardous spill liability for cost payment
• Ordinance 23-00 (1st reading): amend fuel oil and wholesale gasoline dealer regulations
• Ordinance 23-00 (1st reading): install stop signs at Vermont Street and Wilson Avenue
• Resolution 23-R-98: ARPA subrecipient agreement for stormwater design (Phases 2A/2B)
• Resolution 23-R-101: $313,164 contract with Lenny Hoffman Excavating for water main replacement at 3000 Kirchoff Road

The City Council adopted an ordinance regarding liability for hazardous spill costs and approved a $313,164 water main replacement contract. Council also authorized a restaurant incentive for Café on the Grove and an amended agreement with Arlington Heights for roadway improvements.

• Adopted Ordinance No. 23-43 regarding liability for hazardous spill costs (7-0)
• Approved $313,164 construction contract with Lenny Hoffman Excavating for water main replacement at 3000 Kirchoff Road (7-0)
• Authorized restaurant incentive for Café on the Grove at 2160 Plum Grove Road (7-0)
• Adopted amended Resolution No. 23-R-99 for Weber Drive roadway and pedestrian improvements with Arlington Heights (7-0)
• Authorized ARPA subrecipient agreement with Cook County for Northwest Industrial Area Stormwater Management Project (7-0)
• Approved payment of bills on warrant (7-0)
• Advanced Ordinance No. 23-00 regarding fuel oil and wholesale gasoline dealers to 2nd reading (7-0)
• Advanced Ordinance No. 23-00 to install stop signs at Vermont Street and Wilson Avenue to 2nd reading (7-0)

Capital Projects Committee

The Capital Projects Committee is meeting to review completed and future capital projects for water, sanitary, and storm sewer utilities. They will discuss priority projects such as pump station backup power, water main replacements, and storm sewer improvements. The agenda also includes approval of minutes from the June 20, 2023 meeting.

• Watermain replacement on Vermont Street ($1.5M in 2024)
• Booster station at Quentin JAWA delivery structure ($75K in 2024, $1.7M in 2025)
• Pump station backup power supply installation ($275K in 2024)
• Lift Station Three improvements (sanitary)
• Meadowbrook Drive bridge replacement (storm sewer)

Fire Pension Board

The Rolling Meadows Firefighters' Pension Fund Board of Trustees is meeting to handle routine pension fund business, including approving minutes, reviewing financial reports, and discussing member applications. Key items include reviewing and possibly approving the actuarial valuation and tax levy request, adopting a municipal compliance report, and discussing combined service documentation. The agenda is largely procedural, with no major policy decisions or public hearings.

• Review/Approve Actuarial Valuation and Tax Levy Request
• Review/Adopt Municipal Compliance Report
• Deceased pensioner Terry Suddeth application for membership/withdrawal
• Approval of bills and financial reports (Sikich compilation, FPIF statements)
• Discussion/Possible action on Combined Service Documentation

Planning and Zoning Commission

The Rolling Meadows Planning and Zoning Commission meeting scheduled for Tuesday, August 2, 2023, is cancelled because no completed applications were received. The next regularly scheduled meeting will be Tuesday, September 5, 2023.

• Meeting cancelled due to no completed applications
• Next meeting scheduled for September 5, 2023

Environmental Committee

The Rolling Meadows Environmental Committee will discuss a drainage swale erosion problem at Dawngate HOA, consider volunteer assistance for remediation, and review updates on the Route 53 noise assessment, sustainability plan, plastics discussion, and Chicago Bears impacts. The agenda includes approval of June minutes and upcoming events like the Duck Race.

• Dawngate HOA drainage swale erosion remediation, with city engineer suggesting stabilizing bags and potential volunteer help
• Route 53 noise assessment update: staff found no evidence for effective green screening, with sound wall cost estimated at $6.4 million
• Sustainability Plan update, including Tree Ordinance effective August 1, 2023
• Plastics discussion: committee paused work pending Tree Ordinance, reviewing other communities' ordinances
• Chicago Bears and impacts: no new developments, but planning continues as if development proceeds

The Environmental Committee approved a recommendation for the Dawngate HOA to install geobags to stabilize a drainage swale. The committee also reviewed a draft sustainability plan and discussed potential partnerships for environmental education and composting.

• Approved recommendation for Dawngate HOA to install geobags to stabilize drainage swale (unanimous voice vote)
• Approved minutes from June 6, 2023 meeting
• Tabled noise assessment of Rt 53 to next meeting

City Council

The Rolling Meadows City Council will hold second readings and votes on several ordinances, including a special use permit for a Chipotle drive-thru at 1458 Golf Road, a zoning map amendment for the 5100 block of Euclid Avenue (excluding 5190 Euclid), and new fines for electronic sweepstakes machines. The council will also receive a presentation on the FY 2022 audit and consider a first reading of an ordinance on hazardous spill cost liability.

• Ordinance 23-40: Special use for drive-thru at 1458 Golf Road (Chipotle Mexican Grill) - 2nd reading
• Ordinance 23-42: Zoning map amendment for 5100 block of Euclid Avenue (except 5190 Euclid) - 2nd reading
• Ordinance 23-39: Clarify prohibitions and fines for electronic sweepstakes machines - 2nd reading
• Resolution 23-R-96: Purchase council chamber chairs from Affordable Office Interiors, not to exceed $22,680
• Resolution 23-R-97: Waive building permit fees for West Meadows Ice Arena (3939 Winnetka Ave.)

The City Council adopted several ordinances, including a special use permit for a Chipotle drive-thru and a new public nuisance declaration for obstructive drive-thru queuing. The council also approved a new purchasing manual and updated the city zoning map. Additionally, the council authorized the purchase of new chairs for the Council Chambers.

• Approved special use for drive-thru at 1458 Golf Road (Chipotle Mexican Grill) (6-0)
• Declared obstructive drive-thru restaurant queuing a public nuisance (6-0)
• Adopted the City of Rolling Meadows Purchasing Manual (6-0)
• Amended City Code to allow City Manager to execute Hold Harmless Agreements (6-0)
• Clarified prohibitions and fines for electronic sweepstakes machines (6-0)
• Amended zoning map for 5100 block of Euclid Avenue except 5190 Euclid Avenue (6-0)
• Approved $22,680 purchase of Council Chambers chairs from Affordable Office Interiors (6-0)
• Waived building permit fees for Rolling Meadows Park District West Meadows Ice Arena (6-0)

Police Pension Board

The Rolling Meadows Police Pension Fund Board of Trustees will hold a regular meeting to review investment reports, approve bills, and discuss the cash management policy. They will also consider an actuarial valuation and tax levy request, elect board officers, and review legal decisions.

• Review/Approve – Actuarial Valuation and Tax Levy Request
• Board Officer Elections – President, Vice President, Secretary and Assistant Secretary
• Discussion/Possible Action – Cash Management Policy
• Application for Membership – Michael Barrile
• Review, Adopt and Publish Decision and Orders – Michael Schoop and Tara Brown

Veteran's Committee

The Rolling Meadows Veterans Committee is meeting to approve minutes, receive updates, and recap the July 4th parade. They will also discuss old business including the Veterans Dinner, the November City Hall display case, and new veteran polo shirts. The meeting is open to the public.

• Approval of June 27, 2023 meeting minutes
• Recap of July 4th Parade
• Veterans Dinner update
• November City Hall Display Case update
• New Veteran Polo Shirt update

Committee of the Whole

The Committee of the Whole is reviewing a proposal to establish a City of Rolling Meadows Human Services Department. This new body would incorporate the existing Police Social Services Division and add three full-time bilingual positions: a mental health clinician, a community social service provider, and an office manager. The proposal aims to address service gaps in mental health, crisis intervention, and community outreach that current staffing levels cannot support.

• Proposal to create a Human Services Department with three subdivisions: Mental health, community social services, and police social services
• Request to hire four full-time bilingual staff: Police Social Service Provider, Community Social Service Provider, Mental Health Clinician, and Office Manager
• Review of the current Police Social Services Division, which is staffed by one licensed manager and unpaid student interns
• Discussion of the East Park Neighborhood Resource Center (EPNRC), currently funded by federal seizure funds that are nearly exhausted
• Historical context on the defunding of the Police Neighborhood Resource Center in 2009 after 18 years of operation

The Social Services Manager provided a report on the existing conditions and needs of the Police Social Services Division. The presentation detailed current victim services, community outreach programs, and the status of the East Park Neighborhood Resource Center. No formal decisions were recorded.

City Council

The Rolling Meadows City Council will hold its regular meeting on July 11, 2023, with several second-reading ordinances and consent agenda items. Key actions include approving a $254,947 water main replacement contract, a two-year contract for five license plate recognition cameras, and multiple zoning and code amendments. The meeting also includes a public comment period and a closed session for claims settlement.

• Ordinance 23-32: Amend FY2023 Compensation Plan for Finance Department Reorganization (2nd reading)
• Ordinance 23-33: Modify zoning application requirements for amendments (2nd reading)
• Ordinance 23-34: Adopt licensing regulations for collection containers (2nd reading)
• Resolution 23-R-93: Award $254,947 contract to Lenny Hoffman Excavating for water main replacement at 3000 Kirchoff Road
• Resolution 23-R-91: Approve two-year contract for 5 Flock Group LPR cameras

The City Council adopted several ordinances regarding zoning amendments, collection container licensing, and vacant property registration. The council also approved multiple construction and service contracts and authorized the purchase of police ammunition and LPR cameras.

• Adopted Ordinance No. 23-32 amending the FY2023 Compensation Plan (5-0)
• Adopted Ordinance No. 23-33 modifying zoning application requirements (5-0)
• Adopted Ordinance No. 23-34 establishing licensing for collection containers (5-0)
• Adopted Ordinance No. 23-35 repealing collection box regulations (5-0)
• Adopted Ordinance No. 23-36 establishing vacant/condemned property registration (5-0)
• Approved $254,947 water main replacement contract for Lenny Hoffman Excavating (5-0)
• Approved $67,522.35 street maintenance contract with Corrective Asphalt Materials (5-0)
• Approved two-year contract for five LPR cameras with Flock Group, Inc. (4-0)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including approving the June minutes and hearing public comment. Under unfinished business, they will receive an update on firefighter testing. In new business, the board is set to certify the sergeant's promotional list for the police department.

• Certify Sergeant's Promotional List (Police)
• Firefighter Testing Update (Fire)
• Approval of Minutes from June 12, 2023 meeting

The Board approved the Police Sergeant promotional list effective from July 10, 2023, to July 10, 2026. The Board also confirmed that candidates for fire department interviews will be provided with copies of the interview questions to read during their sessions.

• Approved Sergeant's list effective July 10, 2023 to July 10, 2026 (All in favor)
• Approved June 12, 2023 meeting minutes (All in favor)
• Agreed to provide fire candidates with copies of interview questions during interviews

Planning and Zoning Commission

The Rolling Meadows Planning and Zoning Commission will hold public hearings on two items: a special use permit for a drive-thru lane at 1458 Golf Road and a zoning map amendment to rezone properties on Euclid Avenue from C-3 to R-2. They will also consider declaring obstructive drive-thru restaurant queueing a public nuisance. The agenda includes approval of minutes from May and June 2023 meetings.

• Public hearing: special use for drive-thru lane at 1458 Golf Road (C-2 district)
• Public hearing: zoning map amendment for 5180 Euclid Ave, 5101-5199 Euclid Ave, and rights of way from C-3 to R-2
• Declaring obstructive drive-thru restaurant queueing as a public nuisance
• Approval of minutes from May 2 and June 6, 2023 meetings

The Commission discussed a proposal to declare drive-thru restaurant queues that obstruct public or private roadways for 10 minutes as a public nuisance. Staff explained the measure would serve as a tool for habitual offenders, with enforcement handled by the Community Development or Police Departments. The provided minutes end before a final vote or decision on the matter was recorded.

• Approved May 2, 2023 meeting minutes (unanimous voice vote)
• Approved June 6, 2023 meeting minutes (unanimous voice vote)

Committee of the Whole

The Committee of the Whole is discussing a comprehensive update to the city's Purchasing Manual, first adopted in 2000. The key proposed change is increasing the City Manager's administrative approval limit from $10,000 to $25,000, aligning with state thresholds and comparable communities. Other updates include revised dollar limits for purchase approvals, increased surplus property disposal authority, and reduced petty cash amounts. The committee's input will guide whether the policy is brought to a future City Council meeting for approval.

• Proposed increase of City Manager administrative limit from $10,000 to $25,000
• New purchase approval tiers: under $5,001, $5,001-$10,000, $10,001-$24,999, $25,000 and above
• Surplus property disposal authority for City Manager increased from $2,000 to $5,000
• Petty cash amounts reduced from $2,350 to $800 total for Finance and Police
• Change order approval thresholds set at 5% of contract or up to $5,000/$10,000/$25,000

The Committee took straw votes to support a modernized purchasing policy and a hold harmless agreement for fire department training. Formal approval for these items is scheduled for the July 11 council meeting.

• Straw vote approved revised Purchasing Policy (5-0)
• Straw vote approved Indemnification and Hold Harmless Declaration for 2550 Golf Road training (5-0)
• Straw vote approved pursuing City Code change to allow routine hold harmless documents (5-0)
• Entered closed session regarding personnel (5-0)

Foreign Fire Insurance Board

The Rolling Meadows Foreign Fire Insurance Board met on June 14, 2023, to approve funding for various fire department items and to report election results. The board approved several expenditures, including a bay floor ceiling fan, dive equipment, and kitchen tables, while denying or tabling other requests. The meeting also included the re-election of Paul Davis and election of Javier Salgado to the board, with new officers selected.

• Approved $13,060 for bay floor ceiling fan at Station 16
• Approved $15,000 for dive equipment for new dive team
• Approved $13,000 for kitchen tables
• Approved $3,319.15 for trench coats for Honor Guard
• Denied workout equipment and portable pickleball sets

The Board approved $600 in total for smoker supplies and window tinting for both stations. The Board also conducted elections for board members and officer positions.

• Approved $300 for smoker supplies for both stations (5-0)
• Approved $300 for window tinting for both stations (5-0)
• Re-elected Paul Davis to the board
• Elected Javier Salgado to the board
• Elected Ben Dwyer (President), Matthew Bohnen (Secretary), and Charlie Myers (Treasurer)
• Passed IML Resolution
• Approved $800 for RO systems for humidifiers at both stations
• Approved $15,000 for dive equipment

City Council

The Rolling Meadows City Council is voting on a series of consent resolutions, including contracts for infrastructure and engineering services. Key financial actions include awarding a contract to Bear Construction for a public works generator and to Ciorba Group for water main replacement engineering. The agenda also includes the first reading of ordinances regarding zoning, vacant property registration, and compensation plans.

• Resolution 23-R-88: Approve contract with Bear Construction for Public Works Generator at Combined Services Facility (not to exceed $264,377.00)
• Resolution 23-R-84: Award engineering services contract to Ciorba Group for Water Main Replacement on Vermont Street and Davis Court (not to exceed $52,336.00)
• Resolution 23-R-86: Award Lead Service Line Inventory contract to Baxter & Woodman (not to exceed $32,000)
• Ordinance 23-30: Authorize disposal of surplus city property equipment (2nd Reading)
• Ordinance 23-00: Establish regulations for vacant, condemned, and foreclosed property registration (1st Reading)

The City Council adopted an ordinance for a parking regulation variation at 3215 Algonquin Road and authorized the disposal of surplus equipment. Council also approved multiple resolutions for engineering services, a public works generator, and audio-visual upgrades.

• Adopted Ordinance No. 23-30 to dispose of surplus city equipment (6-0)
• Approved parking regulation variation for 3215 Algonquin Road (6-0)
• Approved payment of bills on warrant 6/13/2023 (6-0)
• Awarded $264,377 contract to Bear Construction for Public Works generator (6-0)
• Awarded $52,336 contract to Ciorba Group for Vermont St and Davis Ct water main replacement (6-0)
• Awarded $32,000 contract to Baxter & Woodman for lead service line inventory (6-0)
• Approved audio-visual technology upgrades for Council Chamber by AVI Systems (6-0)
• Rejected all bids for emergency generator at 3900 Berdnick Street (6-0)

Planning and Zoning Commission

The Rolling Meadows Planning and Zoning Commission will hold public hearings and consider three items: a text amendment to Section 122-394 to streamline application requirements for zoning amendments, a variance to reduce required parking from 46 to 38 spaces at 3215 Algonquin Road, and an amendment to repeal the section on collection boxes. The commission will also receive updates on ongoing projects and cases.

• Text amendment to Section 122-394 to allow the City to initiate zoning amendments without an application form and to allow applicants to submit only a general description instead of proposed wording
• Parking variance at 3215 Algonquin Road to reduce required spaces from 46 to 38, requested by Jennifer Johnson for owner Basel Tarabein
• Repeal of Section 122-83 regarding collection boxes
• Staff recommends approval of the text amendment as presented in Exhibit 1

The Planning and Zoning Commission recommended that City Council approve an administrative cleanup of the zoning code and a parking space reduction for a property on Algonquin Road. A public hearing was also opened to discuss repealing regulations regarding collection boxes.

• Recommended City Council approve text amendment to Section 122-394 to modify application requirements (7-0)
• Recommended City Council approve parking variance at 3215 Algonquin Road to reduce required spaces from 46 to 38 (7-0)
• Deferred approval of previous meeting minutes to July 5, 2023

Environmental Committee

The Rolling Meadows Environmental Committee will elect a new chairperson to replace Lara Sanoica, who is now mayor, and will discuss several ongoing items including the sustainability plan, a possible plastic bag ordinance, and results of a noise assessment along Route 53. The committee will also consider minutes from prior meetings and upcoming events like the Duck Race. No final decisions are expected on the discussion items.

• Election of new chairperson to fill vacancy left by Lara Sanoica
• Discussion of sustainability plan updates, including new Tree Preservation Ordinance
• Plastics discussion: possible bag fee or ban, with examples from other towns (10-cent fee)
• Noise assessment of Route 53 between Algonquin Road and Euclid Avenue; possible sound wall cost ~$6.4 million
• Chicago Bears stadium impacts on Route 53 noise and infrastructure

The committee elected a new chairperson and approved minutes from two previous May meetings. Members discussed the status of the Sustainability Plan, a potential plastics ban, and noise abatement options for Route 53.

• Elected Michael Koehler as chair (unanimous voice vote)
• Approved May 1, 2023 Special Meeting minutes
• Approved May 2, 2023 Regular Meeting minutes

City Council

The Rolling Meadows City Council will hold second readings on three ordinances: a Class A1 liquor license for Casa de Luigi, zoning changes for monument sign bases, and tree preservation guidelines. They will also consider a first reading to dispose of surplus equipment, approve a $227,464 purchase of a new forestry truck, and authorize several contracts and agreements, including a $160,000 meter reading system and an intergovernmental agreement with Arlington Heights for road work. The meeting includes a public comment period and a closed session for personnel and union negotiations.

• Ordinance 23-27: Class A1 liquor license for Casa de Luigi (2nd reading)
• Ordinance 23-28: Zoning change for monument sign base requirements (2nd reading)
• Ordinance 23-29: Tree preservation guidelines amendment (2nd reading)
• Resolution 23-R-77: Purchase 2023 Freightliner Forestry Hi-Ranger for $227,464
• Resolution 23-R-78: Agreement with Core & Main for meter reading equipment up to $160,000

The City Council adopted ordinances for a new liquor license at Casa di Luigi, updated monument sign base requirements, and established tree preservation guidelines. The council also approved several infrastructure contracts and a series of committee appointments.

• Approved Class A1 Liquor License for Casa di Luigi (7-0)
• Adopted amended Zoning Ordinance for monument sign base requirements (7-0)
• Adopted Tree Preservation Guidelines ordinance (7-0)
• Advanced Ordinance for disposal of surplus city equipment to 2nd reading (7-0)
• Approved $227,464 purchase of a 2023 Freightliner Forestry Hi-Ranger (7-0)
• Approved intergovernmental agreement with Village of Arlington Heights for Wilke Road project (7-0)
• Authorized $160,000 agreement with Core & Main for water meter reading equipment (7-0)
• Approved 11 appointments to city committees and boards (7-0)

Committee of the Whole

City staff proposed using American Rescue Plan Act funding to conduct detailed subarea planning for the Kirchoff Road Corridor and the Northwest Industrial District. The meeting consisted of discussions regarding the scope of these updates and the development of a 2023 Business Development Strategic Plan; no formal votes were recorded.

City Council

The City Council adopted an amendment to the FY2023 budget and new licensing rules for virtual offices and coworking tenants. The council also approved several infrastructure contracts and appointed Mike Koehler as Ward 7 Alderperson. Additionally, the meeting marked a transition in leadership with the swearing-in of Mayor Lara Sanoica.

• Approved FY2023 Budget Amendment (6-0)
• Approved business licensing for virtual office and coworking tenants (6-0)
• Approved appointment of Mike Koehler as Ward 7 Alderperson (5-0)
• Adopted ordinance for Northwest Suburban Municipal Joint Action Water Agency representatives (6-0)
• Approved zoning modifications for temporary certificates of occupancy (6-0)
• Approved zoning modifications for hearing and notice requirements (6-0)
• Authorized $134,589 purchase of a 2023 Ford F-550 Dump Truck (6-0)
• Awarded $132,222 contract to Archon Construction Co. Inc. for sanitary sewer repairs (6-0)

Board of Fire and Police Commissioners

The Rolling Meadows Board of Fire and Police Commissioners is meeting to approve the minutes from its April 10, 2023 regular meeting. Under new business, the board will discuss test questions for the fire department. The agenda is otherwise largely procedural, with no other substantive items listed.

• Approval of minutes from April 10, 2023 regular meeting
• Discussion of fire department test questions
• Public comment period

Planning and Zoning Commission

The Rolling Meadows Planning and Zoning Commission will hold public hearings on four proposed amendments to the Zoning Code, including changes to freestanding sign rules, application requirements, notification procedures, and temporary certificates of occupancy. The most significant item would allow pole signs for governmental agencies like schools and parks, reversing a 2020 ban, to accommodate School District 214's signage replacement. The commission will also review minutes from the April 5 meeting and receive updates on ongoing projects.

• Public hearing on amendments to Sections 122-603 and 122-606 to allow pole signs for schools, parks, and government buildings in residential districts
• Public hearing on amendment to Section 122-394 to modify application requirements for text and map amendments
• Public hearing on amendment to Section 122-391 to modify notification requirements for public hearing petitions
• Public hearing on amendment to Section 122-396 to modify when a Temporary Certificate of Occupancy may be issued
• Approval of minutes from April 5, 2023 meeting

The Commission held a public hearing regarding proposed amendments to Sections 122-603 and 122-606 of the Zoning Code of Ordinances. The proposal seeks to allow specific types of pole signs for governmental agencies, schools, and recreational facilities to maintain neighborhood character. The minutes do not record a final vote or decision on the matter.

• Approved April 5, 2023 meeting minutes (unanimous voice vote)
• Opened public hearing for Zoning Code amendments to freestanding sign requirements (unanimous voice vote)

Environmental Committee

The Rolling Meadows Environmental Committee is meeting to review and make a final recommendation on a proposed Tree Preservation Ordinance, which would regulate removal of protected trees on private property. The committee will also discuss old business items including a plastics discussion, recognition of service, Earth Day rain garden, Chicago Bears impacts, and a sustainability plan. The agenda includes approval of prior meeting minutes and updates on upcoming events.

• Tree Preservation Ordinance final review and recommendation
• Plastics discussion update
• Sue Walton Recognition of Service
• Earth Day Rain Garden update
• Chicago Bears and impacts discussion

The Rolling Meadows Environmental Committee voted unanimously to recommend a draft Tree Preservation Ordinance to the City Council, with a key amendment raising the trigger threshold to 40 collective caliper inches of removed trees. The committee also approved minutes from two prior meetings and discussed upcoming events including a plastics ban research effort and a tree planting at Kennedy Pond.

• Approved minutes from April 10, 2023 workshop (voice vote)
• Approved minutes from April 11, 2023 meeting (voice vote)
• Recommended Tree Preservation Ordinance with 40-inch threshold amendment (unanimous roll call vote)

Environmental Committee

The Rolling Meadows Environmental Committee is holding a special workshop to discuss plastics and the environment, including data on plastic waste and potential next steps. The discussion covers the environmental impact of plastics, recycling rates, and examples of single-use bag fees in other Illinois cities, but no formal decisions are being made at this workshop.

• Workshop discussion on plastics and the environment
• Data on plastic waste in Rolling Meadows and Illinois
• Comparison of single-use bag fees in other cities (e.g., $0.10 per bag in Oak Park, Batavia)
• Potential next steps include sharing data and gathering feedback

The committee held a workshop to discuss potential actions regarding plastic bag usage in Rolling Meadows. Members reached a consensus to continue researching and analyzing how to approach community partners before proposing an ordinance.

• Consensus reached to continue research on plastic bag usage and community partner approach

City Council

The Rolling Meadows City Council is meeting to consider several ordinances and resolutions, including liquor license approvals, zoning amendments, and contracts for services. Notable items include a $320,299 emergency water main repair ratification and a $23,700 cathodic protection system installation. The agenda also includes a report on the transfer station management history, which was informational only.

• Ordinance 23-15: Approve Class B1 liquor license for Rolling Meadows Supramart at 1300 Hicks Road (2nd reading)
• Ordinance 23-19: Amend zoning regulations concerning religious institutions (2nd reading)
• Resolution 23-R-66: Ratify $320,299 Kirchoff water main emergency repair and $28,023 foamed concrete fill
• Resolution 23-R-62: Renew AVI Systems audio/visual maintenance for $14,753
• Resolution 23-R-64: Award $20,000 sidewalk saw cutting contract to Hard Rock Concrete Cutters

The City Council adopted several ordinances regarding liquor and gaming licenses and updated zoning regulations. The council also approved multiple infrastructure contracts and established special use regulations for tobacco, vape, and CBD shops.

• Approved Class B1 liquor license for Rolling Meadows Supramart (7-0)
• Approved Class A2 liquor license for Los 2 Pollos Restaurant (7-0)
• Reduced Class A-2 and Video Gaming Accessory licenses for Grande Jake’s (7-0)
• Adopted zoning amendments for religious institutions and the Zoning Administrator role (7-0)
• Established special use regulations for tobacco, vape, and CBD shops (7-0)
• Approved $320,299 for Kirchoff water main emergency repair and $28,023 for pipe filling (7-0)
• Awarded $20,000 sidewalk saw cutting contract and $15,000 pavement marking contract (7-0)
• Authorized $23,700 for cathodic protection system at Pump Station #4 (7-0)

Police Pension Board

The Rolling Meadows Police Pension Fund Board of Trustees is meeting to handle routine pension fund business, including approving minutes, reviewing investment and accountant reports, and discussing a cash management policy. They will also consider new fund membership applications, a deferred retirement request, and approval of surviving spouse benefits for a deceased pensioner. The board will review the preliminary actuarial valuation and possibly approve a resolution for authorized agents from IPOPIF.

• Approval of minutes from Jan 23 and Feb 23 meetings
• Investment reports from Verus Advisory and State Street
• Accountant's report including bill approval and cash management policy discussion
• Applications for membership by Jacob Ramos and Kristen Traversa
• Deferred retirement for Michael Schoop and surviving spouse benefits for Tara Brown

Committee of the Whole

Staff presented a draft ordinance to reorganize Chapter 114 of the City Code to protect trees on private property. The proposal includes new permit requirements for removing 'Protected Trees' and establishes replacement rules or fees. The draft will be reviewed by the Environmental Committee on May 2, 2023.

• Proposed new Article 3 to regulate tree removal on private property
• Proposed $250 fee-in-lieu of replacement for every 12 inches of protected tree removed
• Proposed exemption for single-family properties under 20,000 sq ft unless protected trees total 54+ inches in diameter
• Proposed repeal of Article 4 regarding brush pickup
• Tentatively scheduled first reading of the ordinance for May 9, 2023
• Proposed effective date of September 1, 2023

Fire Pension Board

The Rolling Meadows Firefighters' Pension Fund Board of Trustees is holding a regular meeting to handle routine business, including approving minutes, reviewing financial and investment reports, and considering applications for membership, retirement, or disability benefits. The board will also discuss the preliminary actuarial valuation, certify election results, and elect board officers.

• Review preliminary actuarial valuation
• Certify board election results for active member position
• Board officer elections for President and Secretary
• Appointed member term expiration for Molly Talkington
• Approval of trustee training registration fees and reimbursable expenses

Environmental Committee

The Rolling Meadows Environmental Committee is meeting to discuss new and old business, including a plastics discussion, tree preservation ordinance, recognition of service, Earth Day rain garden, Kennedy Pond, Chicago Bears impacts, sustainability plan, Arbor Day celebration, and prairie burn. The agenda is mostly discussion items with no formal votes or contracts listed.

• Plastics discussion led by Joan Thomas and Pete Jackson
• Tree Preservation Ordinance update by Graham Strebler
• Earth Day Rain Garden project by Pete Jackson and Graham Strebler
• Chicago Bears impacts discussion led by Alderman Lara Sanoica
• Sustainability Plan discussion by Alderman Lara Sanoica and Dr. Michael Koehler

The committee voted to recommend the adoption of a Tree Preservation Ordinance for private properties, as amended. The group also discussed a potential plastic bag ban and coordinated upcoming Earth Day and Arbor Day events.

• Approved minutes from March 7, 2023
• Recommended approval of Tree Preservation Ordinance for private properties as amended (All aye)

City Council

The Rolling Meadows City Council will hold its regular meeting on April 11, 2023, with a full agenda of pending ordinances and consent resolutions. Key items include second readings for ordinances on a sanitary sewer connection charge, zoning changes for Arlington Office Park, a gas station special use permit, and tobacco/vape shop regulations. The council will also vote on several contracts and purchases, including road resurfacing and reconstruction projects, new dump trucks, and a fire department vehicle.

• Ordinance 23-10: Establish connection charge for Brockway Street sanitary sewer extension (2nd reading)
• Ordinance 23-12: Special use permit for gas station at 3005 Kirchoff Road (2nd reading)
• Resolution 23-R-59: Award 2023 Road Reconstruction Project to Arrow Road Construction for $739,671.90
• Resolution 23-R-57: Award 2023 Road Resurfacing Project to Builders Paving LLC for $948,000
• Resolution 23-R-53: Purchase 2024 Freightliner dump truck with snow plow for $241,668

The City Council approved several infrastructure contracts, including a $948,000 road resurfacing project and a $739,671.90 reconstruction project. Council also adopted ordinances regarding sanitary sewer charges, office park uses, and tobacco shop regulations. Additionally, the city authorized the purchase of two new dump trucks and a fire department vehicle.

• Approved 2023 Road Resurfacing Project with Builders Paving LLC for $948,000 (7-0)
• Approved 2023 Road Reconstruction Project with Arrow Road Construction Company for $739,671.90 (7-0)
• Approved purchase of two Freightliner Dump Trucks for $241,668.00 and $244,632 (7-0)
• Approved purchase of Fire Department Ford F-150 for $52,663.65 (7-0)
• Approved LED lighting improvements for City Hall and Public Works for up to $129,731.66 (6-1)
• Adopted Ordinance No. 23-10 for Brockway Street sanitary sewer connection charges (7-0)
• Adopted Ordinance No. 23-12 for gas station special use permit at 3005 Kirchoff Road (7-0)
• Adopted Ordinance No. 23-14 to regulate tobacco, vape, and CBD shops as special uses (4-3)

Committee of the Whole

The Committee of the Whole will discuss the management of the Rolling Meadows Transfer Station, focusing on how the operating agency changed from GFL to Lakeshore Recycling Services (LRS) without City Council approval. The discussion will cover the history of the transfer, potential contract violations, and considerations for future management. No formal action is scheduled; the item is for information and discussion only.

• Discussion of transfer station management change from GFL to LRS without Council consent
• Review of 1996 Transfer Station Host Agreement, Section 25 on successors and assigns
• History of DOJ-required divestiture from Waste Management to GFL in 2020
• LRS lease term runs through August 20, 2026
• Considerations for future contract with a managing agency

Mayor Gallo provided an informational report regarding the management history of the Rolling Meadows Transfer Station. The Mayor stated that Lakeshore Recycling Services (LRS) is operating the facility in violation of the lease because the City did not provide written consent for the transfer of management from GFL Environmental Inc. No official action was taken by the Council.

• No substantive decisions were made; item presented for informational purposes only

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes and public comment. The main substantive item is a discussion on fire department hiring, specifically the testing date and interview questions.

• Discussion of fire hiring testing date and interview questions

The Board approved the removal of the Candidate Personal Statement from the entry-level firefighter application. The Board also approved the minutes from the March 13, 2023 meeting.

• Approved minutes of March 13, 2023 meeting (All in favor)
• Eliminated 'Candidate Personal Statement' requirement for firefighter applications (All in favor)

Planning and Zoning Commission

The Planning and Zoning Commission recommended two text amendments to the City Council. One shifts the Zoning Administrator role to the Community Development Director, and the other updates religious use provisions to comply with federal law.

• Recommended City Council approve shifting Zoning Administrator role from Public Works Director to Community Development Director (5-0)
• Recommended City Council approve amendments to Section 122-87 regarding religious uses to comply with federal law (5-0)
• Approved March 7, 2023 meeting minutes (unanimous voice vote)

City Council

The Rolling Meadows City Council will consider several ordinances and resolutions, including a second reading on deferring the municipal push tax until October 31, 2023, and a first reading on a special use permit for a gas station at 3005 Kirchoff Road. The consent agenda includes multiple contracts for equipment and construction, such as a new refuse truck and storm sewer improvements. The meeting also includes a proclamation for the 50th Anniversary Vietnam Veteran's Day and appointments to city boards.

• Ordinance 23-08: Reserve 2023 Home Rule Private Activity Bond Volume Cap (2nd reading)
• Ordinance 23-09: Defer municipal push tax until October 31, 2023 (2nd reading)
• Resolution 23-R-38: Purchase 2024 Autocar Heil refuse truck for $393,697.45
• Resolution 23-R-41: Award $942,088.43 contract for Park Street storm sewer improvements
• Resolution 23-R-47: Award $553,000 contract for Central Road Phase I engineering

The City Council approved several high-value contracts for sewer improvements, road engineering, and vehicle replacements. The council also deferred the imposition of a municipal push tax until October 31, 2023, and approved eight board reappointments.

• Approved $942,088.43 contract for Park Street Storm Sewer Improvements Phase 1 (6-0)
• Approved $553,000 contract for Phase I Engineering on Central Road (6-0)
• Approved $393,697.45 purchase of a 2024 Autocar Heil Refuse Truck (6-0)
• Approved $133,710.86 purchase of a 2023 Ford Transit televising van (6-0)
• Approved $160,000 contract for 2023 Sidewalk and Curb Replacement Program (6-0)
• Approved $126,021 for improvements to Council Chambers and hallways (6-0)
• Deferred municipal push tax until October 31, 2023 (5-1)
• Approved 8 reappointments to the Fire and Police Commissioners, Economic Development, Planning & Zoning, and Veterans committees (6-0)

Committee of the Whole

The Committee of the Whole will discuss two items: proposed changes to zoning relief conditions to allow more flexibility, including broader use of temporary certificates of occupancy, and an update on the city's lead service line inventory. Staff seeks feedback on four recommendations for zoning policy changes, while the lead inventory item is informational only, with no council action requested.

• Four recommendations to modify zoning relief: flexible conditions, temporary occupancy permits, property owner involvement, and unconditional agreements
• Proposal to expand temporary certificates of occupancy beyond current weather-related limits
• Require Unconditional Agreement and Consent as condition of zoning relief
• Lead service line inventory update: no lead lines believed, but verification required for pre-1988 lines
• No grant funding available for lead inventory due to city's median income above state threshold

The Committee of the Whole held a straw vote to support four staff recommendations aimed at streamlining zoning relief and occupancy certificates. Staff also provided an informational update on the state-mandated lead service line inventory process.

• Supported staff recommendations to modify zoning relief conditions, expand temporary certificates of occupancy, increase property owner involvement, and require unconditional agreements (5-0)

City Council

The Rolling Meadows City Council will hold a second reading of an ordinance to eliminate cash bonds for building permits and zoning applications, and will consider first readings on reserving the city's 2023 bond volume cap and deferring the municipal push tax. The council will also vote on several contracts, including fireworks, pedestrian walkway lighting, janitorial services, a stump grinder, and hydrant painting. The agenda includes approval of prior meeting minutes and a closed session for personnel and land sale matters.

• Ordinance 23-07: Eliminate cash bonds for building permits and zoning applications (2nd reading)
• Ordinance: Reserve 2023 Home Rule Private Activity Bond Volume Cap (1st reading)
• Ordinance: Defer municipal push tax until October 31, 2023 (1st reading)
• Resolution 23-R-34: Install 87 pedestrian walkway light fixtures for $12,500
• Resolution 23-R-35: 3-year janitorial contract with Crystal Maintenance Services for $56,100/year

The City Council adopted an ordinance to eliminate cash bonds for building permits and zoning applications. The council also approved several service contracts, including janitorial services and hydrant painting, and authorized the purchase of a stump grinder.

• Adopted Ordinance No. 23-07 to eliminate cash bonds for building permits and zoning applications (7-0)
• Approved $12,500 contract with Patrick Electrical Service for 87 pedestrian walkway light lamps (7-0)
• Awarded 3-year janitorial services contract to Crystal Maintenance Services Plus Corporation for $56,100 per year (7-0)
• Authorized purchase of a 2023 Rayco Stump Grinder and Trailer for up to $67,000 (7-0)
• Authorized hydrant painting agreement with Giant Maintenance and Restoration Inc. for up to $24,970 (7-0)
• Approved $30,000 contract with Mad Bomber for 4th of July fireworks (7-0)
• Approved reappointments of Molly Talkington to Fire Pension Board and Mark Nannini to Police Pension Board (7-0)
• Approved payment of bills on Warrant 3/14/2023 (7-0)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes and public comment. The main items are certifying the police entry-level final eligibility list and discussing fire department entry-level testing.

• Certify Police Entry Level Final Eligibility List
• Discuss Fire Department Entry Level Testing
• Approval of minutes from February 13, 2023 meeting

The Board certified the Entry Level Final Eligibility List for the police department. New requirements and preference points for fire department applicants were approved, and a written test was scheduled for May 13, 2023.

• Approved minutes from February 13, 2023 meeting
• Certified Police Entry Level Final Eligibility List
• Set minimum fire department applicant age to 20 years
• Required EMT certification to take fire department test
• Required Paramedic license at time of fire department hire
• Approved fire department application fee of $25
• Scheduled fire department written test for May 13, 2023
• Approved preference point system for fire department education, licensure, and experience

Planning and Zoning Commission

The Rolling Meadows Planning and Zoning Commission will hold public hearings on two items: a special use and variation for a gas/fueling station at 3005 Kirchoff Road, and an amendment to the Arlington Office Planned Development to modify permitted uses in an M-1 district. The commission will also review minutes from the previous meeting and receive reports on ongoing projects.

• Special use for gas/fueling station at 3005 Kirchoff Road with rear yard setback reduction from 30' to 4'
• Amendment to Arlington Office Planned Development to modify permitted and special uses in M-1 district
• Approval of minutes from January 3, 2023 meeting
• No pending business or discussion items listed

The Planning and Zoning Commission recommended that City Council approve a special use and variations for a Marathon Gas station at 3005 Kirchoff Road. The project includes a new 2,388 square foot retail building and an additional fuel pump.

• Approved January 3, 2023 meeting minutes (5-0-2)
• Recommended approval of special use and variations for Marathon Gas station at 3005 Kirchoff Road (5-0-2)

Foreign Fire Insurance Board

The Board approved several purchases for fire stations, including a bay floor ceiling fan, dive equipment, and kitchen tables. The Board also held elections for board members and officer positions.

• Re-elected Paul Davis and elected Javier Salgado to the board
• Elected Ben Dwyer (President), Matthew Bohnen (Secretary), and Charlie Myers (Treasurer)
• Passed IML Resolution
• Approved $13,060 for Station 16 bay floor ceiling fan and installation
• Approved $800 for RO systems for humidifiers at both stations
• Approved $15,000 for dive equipment
• Approved $3,319.15 for Honor Guard trench coats
• Approved $13,000 for kitchen tables

Environmental Committee

The Rolling Meadows Environmental Committee is meeting to discuss several environmental initiatives, including a Willow Bend Arbor Day celebration and a plastic bag ban, as well as old business items like a prairie burn, rain garden, and tree preservation ordinance. The meeting will also cover upcoming events and the next scheduled meeting date.

• Willow Bend Arbor Day Celebration
• Willow Bend Plastic Bag Ban
• Prairie Burn scheduled for 3/26/2023
• Earth Day Rain Garden
• Tree Preservation Ordinance

The committee approved funding up to $600 for grasses, sedges, and seed for an Earth Day rain garden. A proposed Tree Preservation Ordinance was tabled for further review, and the committee voted to move future meeting start times to 6:00 p.m.

• Approved up to $600 for Earth Day rain garden planting (All approved)
• Tabled Tree Preservation Ordinance until next meeting
• Approved changing scheduled meeting start time to 6:00 p.m. (All in favor)
• Approved February 7, 2023 meeting minutes

City Council

The Rolling Meadows City Council will hold second readings on two liquor code amendments, including a video gaming license for Anna's Red Apple and an increase in Class A2 licenses for Phoenix Flame. The council will also consider consent resolutions for various purchases and contracts, including a $266,240 public works generator and a $60,000 water meter purchase, plus a new city manager employment agreement.

• Ordinance 23-04: Approve Class GA video gaming liquor license for Anna's Red Apple at 2121 Plum Grove Road (2nd reading)
• Ordinance 23-05: Increase number of Class A2 liquor licenses for Phoenix Flame at 3240 Kirchoff Road (2nd reading)
• Resolution 23-R-25: Approve $266,240 contract for public works generator purchase and installation
• Resolution 23-R-21: Award 3-year landscape services contract to Beary Landscaping at $69,629 per season
• Resolution 23-R-32: Approve city manager employment agreement with Rob Sabo

Council approved liquor licenses for Anna’s Red Apple and Phoenix Flame, and adopted an ordinance extending compliance time for an indoor soccer field. Several municipal purchase resolutions were passed, while a contract for a Public Works generator was postponed.

• Approved Class GA liquor license for Anna’s Red Apple (7-0)
• Approved increase in Class A2 liquor licenses for Phoenix Flame (7-0)
• Approved amendment to waive cash bonds up to $1,000 for building/zoning permits (7-0)
• Approved extended compliance time for indoor soccer field at 3660 Edison Place (7-0)
• Approved $69,629 seasonal contract for Beary Landscaping (7-0)
• Approved $50,000 street crack sealing contract for Patriot Paving Maintenance (7-0)
• Approved purchase of four city vehicles totaling $204,586.10 (7-0)
• Postponed $266,240 Public Works generator contract to March 28, 2023 (6-1)

Veteran's Committee

The Rolling Meadows Veterans Committee is meeting to approve prior minutes, recap the Veterans Dinner and K9s for Veterans presentation, and plan upcoming events including the Blue Star Memorial Marker dedication, Memorial Day Parade and Ceremony. New business includes a reappointment letter reminder, a spring mailing to RM veterans, a possible Honor Flight speaker and room costs, and volunteers for sending get-well cards.

• Blue Star Memorial Marker Dedication Ceremony
• Memorial Day Parade and Ceremony with speaker ideas and Civil War re-enactment discussion
• Spring Mailing for RM Veterans
• Veterans Dinner Speaker (Honor Flight?) & Room Costs
• Volunteer for sending get well cards to RM veterans

Police Pension Board

The Rolling Meadows Police Pension Fund Board of Trustees is holding a special meeting to consider approving regular retirement benefits for Michael Fior and to receive a portability update for Michael Schoop. The meeting is open to the public via videoconference.

• Approve Regular Retirement Benefits – Michael Fior
• Portability Update – Michael Schoop
• Public comment period (3 minutes per person)

Committee of the Whole

The Committee of the Whole will review the 2022 Water Master Plan findings from engineering firm Baxter & Woodman, which analyzes the city's 98-mile water system and recommends capital improvements. The body will also discuss an environmental noise assessment for Illinois Route 53, potential modifications to city codes regarding tobacco sales, and the implementation of automated license plate readers for crime prevention. A closed session is scheduled to discuss personnel matters under the Illinois Open Meetings Act.

• Review of Baxter & Woodman's 2022 Water Modeling Project findings, including analysis of water main breaks, pressure, and fire flows
• Discussion of Illinois Route 53 Environmental Noise Assessment
• Consideration of modifications to City Codes related to tobacco sales
• Discussion of implementing Automated License Plate Readers (ALPRs) as a crime prevention strategy

The Committee of the Whole discussed potential updates to tobacco sales codes and the use of automated license plate readers. Council also reviewed water modeling and noise assessment reports for Route 53.

• Agreed to include background checks and eligibility restrictions for tobacco/vape shop owners
• Agreed to prohibit tobacco vending machines
• Straw vote approved capping tobacco vape shops at six (6-1)
• Straw vote approved Staff exploring purchase and implementation of automated license plate readers (7-0)
• Decided to wait on Route 53 noise abatement pending Arlington Park redevelopment
• Approved entering closed session for personnel matters (7-0)

Tax Increment Finance (TIF)

The Joint Review Board will meet to review the annual Tax Increment Finance reports for TIF District No. 2 (Owl & Kirchoff) and TIF District No. 4 (Golf Road/Gallagher). The agenda includes approval of minutes, a report review, and public participation. For TIF No. 4, the agenda notes a significant change in the assessed value of the Gallagher property, from $14,090,851 in 2021 to $6,967,095 in 2022, due to a county reassessment.

• Review of annual TIF report for TIF No. 2 (Owl & Kirchoff)
• Review of annual TIF report for TIF No. 4 (Golf Road/Gallagher)
• Gallagher property assessed value lowered to $6,967,095 in 2022
• Public participation at both meetings

City Council

The Rolling Meadows City Council will hold a second reading on a special use permit for an automobile and truck repair facility at 3737 Industrial Drive, including exceptions for lighting, refuse screening, and a non-conforming wall sign. The council will also consider a first reading to increase the number of Class A2 liquor licenses for Phoenix Flame at 3240 Kirchoff Road. Several consent resolutions authorize purchases and contracts, including a $72,333 pedestrian lighting purchase and a $21,700 engineering contract for the 2023 sanitary sewer program.

• Ordinance 23-03: Special use for auto/truck repair at 3737 Industrial Drive (2nd reading)
• Ordinance 23-00: Increase Class A2 liquor licenses for Phoenix Flame, 3240 Kirchoff Road (1st reading)
• Resolution 23-R-13: $14,900 for Balancing Act budget software subscription
• Resolution 23-R-14: $72,333 for 57 pedestrian walkway light fixtures from KSA Lighting
• Resolution 23-R-16: $21,700 engineering contract for 2023 Sanitary Sewer Rehabilitation with RJN Group

The City Council adopted an ordinance allowing an automobile and truck repair facility at 3737 Industrial Drive. Council also approved several infrastructure purchases and professional service contracts via consent resolutions.

• Approved Special Use permit for auto/truck repair facility at 3737 Industrial Drive (4-0)
• Advanced liquor license increase for Phoenix Flame to 2nd reading (4-0)
• Approved payment of bills on warrant 2/14/2023 (4-0)
• Re-appointed Rob Sabo as IRMA Delegate and Glen Cole as Alternate (4-0)
• Approved $14,900 for Balancing Act budget simulation subscription (4-0)
• Approved $72,333 for 57 pedestrian walkway light fixture lamps (4-0)
• Approved $11,550 for Envirosight pipe inspection push camera (4-0)
• Awarded $21,700 contract to RJN Group for sanitary sewer rehabilitation (4-0)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes and public comment. They will discuss the police interview process and shirts for commissioners, as well as fire department entry-level testing. No final decisions are listed on the agenda.

• Discuss Police Interview Process
• Discuss Shirts Commissioners are to Wear for Interviews
• Discuss Fire Department Entry Level Testing

The Board approved the recommendation to remove three Fire Department members from their probationary periods. The Board also discussed updates to Fire Department entry-level testing requirements and upcoming police interviews.

• Approved removal of Dusty Psaila, Nicholas Mann, and Javier Salgado from fire department probation (All in favor)
• Approved minutes from January 9, 2023 meeting (All in favor)

Environmental Committee

The Rolling Meadows Environmental Committee is meeting to discuss new and old business, including a prairie burn, styrofoam recycling presentation, and updates on the Kennedy Pond project. They will also review the 2023 event calendar, Earth Day rain garden, and a tree preservation ordinance. The meeting includes approval of minutes from January 3, 2023, and upcoming events like seed planting and the prairie burn.

• Prairie burn discussion led by Pete Jackson
• Styrofoam recycling presentation by Cynthia Kanner
• CBBEL presentation on Kennedy Pond by Ryan Lindeman
• Tree Preservation Ordinance discussion by Graham Strebler
• Sustainability plan update by Ald. Lara Sanoica and Dr. Michael Koehler

The committee approved the minutes from January 3, 2023. Members discussed styrofoam recycling, a bathometric study of Kennedy Pond, and the 2023 event calendar, but no other formal actions were taken.

• Approved minutes from January 3, 2023

City Council

The Rolling Meadows City Council will hold its regular meeting on January 24, 2023, with several items for discussion and decision. They will consider a second reading of an ordinance adopting various code amendments, a first reading of zoning changes to regulate tobacco, vape, and CBD shops, and a special use permit for an auto repair facility at 3737 Industrial Drive. The council will also approve payments, renew IT subscriptions, ratify emergency water/sewer repairs, and authorize a performance bonus for the city manager.

• Ordinance 23-02: Adopt various amendments to the City Code (2nd reading)
• Ordinance 23-00: Define and regulate tobacco, vape, and CBD shops as special uses in C-1 and C-2 districts (1st reading)
• Ordinance 23-00: Special use for auto/truck repair at 3737 Industrial Drive, including parking lot lighting exception, refuse screening variation, and non-conforming sign (1st reading)
• Resolution 23-R-09: Ratify emergency water/sewer repairs at 2201 Campbell St, 3975 Algonquin Rd, and 2907 Grouse Ln, not to exceed $37,889.41
• Resolution 23-R-10: Approve FY2023 Motor Fuel Tax appropriations for ReBuild Illinois road reconstruction

The City Council adopted Ordinance No. 23-02 to amend the City Code of Ordinances and approved several consent resolutions, including emergency water and sewer repairs. A proposed ordinance regarding tobacco, vape, and CBD shops was postponed, while a special use request for an auto repair facility moved to a second reading.

• Adopted Ordinance No. 23-02 to amend City Code of Ordinances (7-0)
• Postponed Ordinance No. 23-00 regarding tobacco, vape, and CBD shops to Feb 28, 2023 (5-2)
• Advanced Ordinance for auto/truck repair facility at 3737 Industrial Drive to 2nd reading (7-0)
• Approved payment of bills on warrant 1/24/2023 (7-0)
• Approved $37,889.41 for emergency water and sewer repairs by Airy’s Inc. (7-0)
• Approved FY 2023 Motor Fuel Tax Appropriations for ReBuild Illinois road program (7-0)
• Authorized performance bonus for City Manager Rob Sabo (7-0)
• Renewed annual subscriptions for VMware, Cisco SmartNet, and Cisco Phone System (7-0)

Police Pension Board

The Rolling Meadows Police Pension Fund Board of Trustees is holding a regular meeting to handle routine business, including approving minutes, reviewing investment reports, and considering financial policies. They will also discuss possible actions on audit services, approve annual cost-of-living adjustments for pensioners, and review trustee term expirations and election procedures.

• Discussion/Possible Action – Post Consolidation Services (investment reports)
• Discussion/Possible Action – Cash Management Policy
• Application for Membership – Estela Cabrera
• Discussion/Possible Action – Audit Services
• Approve Annual Cost of Living Adjustments for Pensioners

Fire Pension Board

The Rolling Meadows Firefighters' Pension Fund Board of Trustees is holding a regular meeting to handle routine financial and administrative business. They will review investment reports, approve bills, and set cost-of-living adjustments for pensioners. The board will also consider a new membership application and discuss several administrative items, including insurance renewal and trustee elections.

• Approve annual Cost of Living Adjustments for pensioners
• Application for Membership – Justin Kim
• Review/Approve Fiduciary Liability Insurance Renewal
• Discussion/Possible Action – L&A Engagement Letter
• Review Trustee Term Expirations and Election Procedures

Committee of the Whole

This Committee of the Whole meeting was cancelled due to lack of agenda items. No decisions or discussions are scheduled.

City Council

The Rolling Meadows City Council will hold its regular meeting on January 10, 2023, with several items for decision. Key actions include a second reading of an ordinance to amend restaurant and retail home rule sales tax incentives, a first reading of various code amendments, and approval of a $73,500 forestry maintenance contract. The council will also consider consent resolutions for restaurant incentives for two local restaurants and the purchase of police in-car video systems. The meeting includes a public comment period and a closed session for personnel matters.

• Ordinance 23-01 (2nd reading): Amend restaurant tax incentive and retail home rule sales tax incentive
• Ordinance 23-00 (1st reading): Adopt various amendments to the City Code
• Resolution 23-R-01: Forestry maintenance contract with RW Hendrickson, not to exceed $73,500
• Resolution 23-R-03: Restaurant incentive for Phoenix Flame Restaurant at 3240 Kirchoff Road
• Resolution 23-R-04: Restaurant incentive for Kong Dog Restaurant at 1649 West Algonquin Road

The City Council adopted an ordinance to amend restaurant and retail home rule sales tax incentives. The council also approved several business incentives, a forestry maintenance contract, and police equipment purchases.

• Adopted Ordinance No. 23-01 to amend restaurant and retail tax incentives (6-0)
• Approved 1st reading of Ordinance No. 23-00 for various code amendments (6-0)
• Approved payment of bills on Warrant 1/10/2023 (6-0)
• Authorized $73,500 forestry maintenance contract with RW Hendrickson (6-0)
• Approved FY 2023 Motor Fuel Tax Appropriations for street maintenance (6-0)
• Authorized restaurant incentive for Phoenix Flame Restaurant at 3240 Kirchoff Road (6-0)
• Authorized restaurant incentive for Kong Dog Restaurant at 1649 West Algonquin Road (6-0)
• Authorized purchase of two Panasonic Watch Guard In-Car video systems for Police Department (6-0)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is meeting to approve minutes, hear public comment, and handle unfinished business. The main item is selecting interview dates and questions for police candidates. No other substantive decisions are listed.

• Approval of minutes from December 12, 2022 meeting
• Public comment period
• Police: select interview dates and questions

The Board approved the December 12, 2022, meeting minutes and scheduled police interviews for February 22, 23, and 24. Officials discussed the creation of a separate entry-level police list and a planned fire department testing consortium with other municipalities in mid-2023.

• Approved December 12, 2022, meeting minutes
• Selected February 22, 23, and 24 as police interview dates
• Selected interview questions for police applicants

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a special use request for an automobile and truck repair facility at 3737 Industrial Drive, including requests for exceptions to parking lot lighting, a refuse screening variation, and a non-conforming sign. The commission will also reconsider a text amendment to regulate tobacco, vape, and CBD shops as special uses in C-1 and C-2 districts, following a prior discussion where commissioners had mixed views on distance requirements.

• Special use for auto repair at 3737 Industrial Drive, with exceptions for lighting, refuse screening, and a 210 sq ft sign
• Reconsideration of text amendment to define and regulate tobacco, vape, and CBD shops as special uses in C-1 and C-2 districts
• Previous discussion included a proposed 2,000-foot distance requirement between such shops
• Commissioners expressed varied opinions on distance requirements and caps in the November 1, 2022 meeting

The Commission recommended City Council approval for a special use permit for Body Builders Automotive at 3737 Industrial Drive. It also recommended a text amendment to regulate tobacco, vape, and CBD shops as special uses in C-1 and C-2 districts.

• Recommended approval of special use for Body Builders Automotive at 3737 Industrial Drive (7-0)
• Recommended approval of text amendment to regulate tobacco, vape, and CBD shops as special uses (6-1)
• Approved November 1, 2023 meeting minutes (unanimous voice vote)

Environmental Committee

The Rolling Meadows Environmental Committee is meeting to discuss several environmental items, including a tree preservation ordinance and a presentation on Kennedy Pond. The agenda also includes recognition of service, event planning, and updates on sustainability efforts.

• Tree Preservation Ordinance discussion
• CBBEL presentation on Kennedy Pond
• Sue Walton Recognition of Service
• Styrofoam Recycling update
• Earth Day Rain Garden planning

The committee reviewed a proposed tree preservation ordinance for private property and discussed potential triggers, such as tree width and project scale. No formal vote was taken on the ordinance; members provided feedback on fees, safety exemptions, and the distinction between native and invasive species.

• Approved minutes from December 6, 2022
• Postponed CBBEL Presentation on Kennedy Pond to February 7, 2023
• Scheduled Styrofoam Recycling presentation for February 7, 2023