Rolling Meadows public meetings in 2024
101 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
City Council
The Rolling Meadows City Council will vote on second readings of ordinances for employee salary increases, surplus property disposal, deferring the push tax, and adopting a new city seal. First-reading consent ordinances include approving a QuikTrip redevelopment at the Rambling Rose planned development and an amended special use permit for Richards Building Supply. Consent resolutions authorize contracts for deicing materials ($26,000), road salt ($67,372), forestry maintenance ($73,000), storm project engineering ($59,414), traffic signal maintenance ($29,879), water pumping station improvements ($2,502,800), and other professional services. The council will also ratify warrant payments and hear presentations on electrical aggregation options and the Kirchoff Road corridor study.
- Ordinance 25-00: QuikTrip redevelopment at Rambling Rose planned development (1st reading)
- Resolution 24-R-105: $2,502,800 design-build contract for Water Pumping Stations 2 & 5
- Resolution 24-R-98: $26,000 purchase of deicing materials from Crystal Vision, Inc.
- Resolutions 24-R-99 and 24-R-101: $67,372 for road salt and $73,000 for forestry maintenance
- Ordinance 24-61: adopt a new City Seal (2nd reading)
The Rolling Meadows City Council adopted four ordinances on second reading: salary increases for non-union employees, disposal of surplus city property, deferring the municipal push tax until July 1, 2025, and a new city seal. The council also moved several items forward for second reading, including the QuikTrip redevelopment and Richards Building Supply special use permits, and approved a three-year fuel purchase agreement with RelaDyne. All votes were 6-0 with one absent.
- Adopted salary increases for non-union employees (6-0)
- Adopted disposal of surplus city property (6-0)
- Adopted deferral of municipal push tax until July 1, 2025 (6-0)
- Adopted new city seal (6-0)
- Moved QuikTrip redevelopment ordinance to second reading (6-0)
- Moved Richards Building Supply special use permit to second reading (6-0)
- Adopted tax enforcement ordinance with waiver of first reading (6-0)
- Adopted fuel purchase agreement with RelaDyne for three years (6-0)
🗳️ How they voted (15 roll-call votes)
Police Pension Board
The Police Pension Board will hold a special meeting to consider approving regular retirement benefits for officer Scott McCormack. The agenda includes time for public comment and a possible closed session. No other substantive business is listed.
- Approve Regular Retirement Benefits – Scott McCormack
Foreign Fire Insurance Board
The Rolling Meadows Foreign Fire Insurance Board will meet to approve minutes, receive a treasurer's report, and discuss transferring the management of the Foreign Fire Insurance Board Tax Fund from the City to the Board by opening a checking account. The Board will also consider additional bonding funds for its treasurer and president, along with various equipment purchases.
- Transfer Foreign Fire Insurance Board Tax Fund management to Board via new checking account
- Obtain bonding for Foreign Fire Insurance Board Treasurer and President
- Purchase Exothermic Portable Cutting Torch (RR) - invoiced
- Approve Shower Doors (JL), RO System (JL), and Smart Watch Program (DP)
- Purchase Rogue Rowers (PD), Peloton Replacement Parts (PD), and Rush 24 37L Backpacks with Name Patches (JS)
The Rolling Meadows Foreign Fire Insurance Board approved multiple expenditures, including $450 for treasurer bonding, $450 for president bonding, $2,100 for shower doors, $1,300 for an RO system, $1,790 for Rogue Rowers, $75 for Peloton replacement parts, $7,000 for backpacks, and $7,200 for the yearly shoe program. The Smart Watch Program was tabled. All approved motions passed unanimously (6-0).
- Approved $450/year for treasurer bonding (6-0)
- Approved $450 for president bonding (6-0)
- Approved $2,100 for shower doors (6-0)
- Approved $1,300 for RO system (6-0)
- Tabled Smart Watch Program
- Approved $1,790 for Rogue Rowers (6-0)
- Approved $75 for Peloton replacement parts (6-0)
- Approved $7,000 for backpacks with name patches (6-0)
Committee of the Whole
The Committee of the Whole will discuss restarting the city’s electrical aggregation program with four benefit options (civic contribution, renewable energy credits, or low-income subsidy), and review the rental licensing and Crime Free Housing program, considering administrative updates such as exempting owner-occupied dwellings and adding an online seminar. Staff seeks direction on both items. The council will also review and provide feedback on the proposed 2025 community events calendar, including proposed changes to discontinue the Memorial Day parade and Movie Night with the Cops.
- Four options for electrical aggregation benefits: $45,000 civic contribution, 5% RECs ($30,000 annual cost), $30,000 civic contribution plus free electricity for 17 PIPP households, or option B plus free electricity for 17 PIPP households
- Rental licensing program review: proposed updates to exclude owner-occupied dwellings, deny family exemptions, consider online CFMFH seminar ($1,000/year), and require a refresher seminar
- 2025 events calendar changes: discontinue Memorial Day parade, eliminate June FRIDAYS ROCK! event, discontinue Movie Night with the Cops, transition Senior Luncheon to Park District
- Only 17 PIPP enrollees in Rolling Meadows; PIPP enrollment suspended statewide with no reopening timeline
The Committee of the Whole held a straw vote on the electrical aggregation program, favoring option b: Renewable Energy Credits (RECs) representing 5% of residential and small business consumption, plus a $10,000 civic contribution and a contract review every two years (4-0). The alternative option d, which added free electricity for 17 PIPP households, was rejected (1-3). The committee also straw-voted 4-0 on four rental licensing recommendations: excluding owner-occupied dwellings, not creating family exemptions, offering an online CFMFH seminar, and requiring a refresher seminar. The 2025 special events calendar with proposed changes was approved by straw vote (4-0).
- Straw vote favored RECs with $10,000 civic contribution and 2-year contract review (4-0)
- Straw vote rejected option d: RECs plus free electricity for 17 PIPP households (1-3)
- Straw vote favored excluding owner-occupied dwellings from rental regulations (4-0)
- Straw vote favored not creating family exemptions to rental program (4-0)
- Straw vote favored offering online CFMFH seminar in addition to in-person training (4-0)
- Straw vote favored requiring a refresher CFMFH seminar (4-0)
- Straw vote approved 2025 special events calendar with proposed changes (4-0)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to review police lateral background results and board expenses. The session includes a budget review and a discussion on updating commissioner apparel.
- Review of police lateral background results
- Annual Fire and Police Commissioners Association membership renewal payment
- Budget review
- Updating commissioner apparel
The Board of Fire and Police Commissioners met and handled routine business, approving the previous meeting's minutes. No formal votes were taken on substantive matters. The board discussed updating its logo, and the fire chief raised the possibility of extending the probationary period for firefighter/paramedics from one year to 18 months, which the commission will investigate. Police hiring updates were provided, including a new lateral candidate and a recent retirement.
- Approved minutes of November 12, 2024 meeting (unanimous)
- Discussed extending firefighter probation to 18 months (no action taken)
- Discussed updating commission logo (no action taken)
Planning and Zoning Commission
The Planning and Zoning Commission will hold public hearings regarding a new gas station and convenience store development and an expansion of outdoor storage for a building supply company.
- Public hearing for QuikTrip Corp. to demolish structures and redevelop 4001-4025 Algonquin Road into a gas station, convenience store, and parking
- Public hearing for Richards Building Supply Co. at 4001 Industrial Avenue to add 7,405 square feet of outdoor storage pavement
- Discussion of proposed 2025 meeting dates
City Council
The City Council will hold second readings and vote on several ordinances including the FY2025 annual budget, property tax levies for the city and library, a tax abatement, and an extension of the temporary development moratorium within the Kirchoff Road Corridor District. Also up for first reading are consent ordinances for non-union salary increases, surplus property disposal, deferral of the municipal push tax until July 2025, and adoption of a new city seal. A resolution authorizing a red-light photo enforcement agreement with Redspeed Illinois, LLC is on the consent agenda.
- Second reading and adoption of FY2025 annual budget and 2025-2029 Capital Improvements Plan (Ordinance 24-55)
- Second reading of property tax levies for the city (Ordinance 24-52) and library (Ordinance 24-53), plus a tax abatement (Ordinance 24-54)
- Second reading to amend and extend the temporary development moratorium within the Kirchoff Road Corridor District (Ordinance 24-56)
- First reading to defer imposition of the municipal push tax until July 1, 2025 (Ordinance 24-00, item I)
- Resolution authorizing a red-light photo enforcement agreement with Redspeed Illinois, LLC (Resolution 24-R-97)
🗳️ How they voted (8 roll-call votes)
Committee of the Whole
The City Council is discussing whether to restart its electricity aggregation program under a new 'price match' model. Three options for annual public benefits are presented: a $45,000 cash civic contribution, purchase of Renewable Energy Certificates (RECs) equal to 5% of residential and small commercial load, or a $30,000 civic contribution plus free electricity for low-income households on PIPP. The Council will also receive an update on the Kirchoff Road Corridor Study, including public feedback and a visual preference survey closing November 22nd.
- Option A: $45,000 annual unrestricted civic contribution from aggregation program
- Option B: Purchase of RECs covering 5% of residential/small commercial load to earn EPA Green Power Community recognition
- Option C: $30,000 civic contribution plus free electricity supply for ~20 low-income households on PIPP
- Kirchoff Road Corridor Study update: existing conditions, initial recommendations, and public feedback from ~600 community members
- Visual Preference Survey for corridor development concepts open until November 22 at PlanRollingMeadows.com
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will consider approving revised Rules and Regulations, which include new procedures for lateral entry police officer hiring. The meeting also includes approval of prior minutes, public comment, and review of board expenses.
- Consider approval of updated Rules and Regulations (revision dated October 14, 2024 includes Lateral Entry Police Officer language)
- Review of board expenses
City Council
The City Council will hold first readings on the FY2025 annual budget, the property tax levy for the city and library, and a tax levy abatement. A temporary development moratorium extension within the Kirchoff Road Corridor District and a zoning amendment for grand opening sign packages are also up for first readings. The consent agenda includes resolutions to award a retail incentive for Mission Eyes at 1915 Plum Grove Road, renew the GIS Consortium membership, and purchase a dump truck chassis and snow plowing equipment. A closed session is scheduled to discuss real estate acquisition.
- Ordinance to adopt FY2025 budget, revise FY2024 budget, and adopt 2025-2029 Capital Improvements Plan (1st reading)
- Ordinance to approve property tax levy for the city and for the Rolling Meadows Library (1st reading)
- Ordinance to amend and extend temporary development moratorium within the Kirchoff Road Corridor District (1st reading)
- Resolution authorizing retail incentive for Mission Eyes at 1915 Plum Grove Road
- Resolution authorizing purchase of one 2025 Freightliner dump truck chassis ($131,213) and snow plowing equipment ($166,663)
🗳️ How they voted (8 roll-call votes)
Environmental Committee
The committee is reviewing a visioning survey for the Kirchoff Road Corridor and discussing final designs for 'No Idling' signs. Members will also address security concerns at the community garden and provide input on sustainability communication materials.
- Kirchoff Road Corridor Study visioning survey
- Final design options for 'No Idling' signs
- Security and fencing recommendations for the Community Garden
- Sustainability Plan communication strategies for native landscaping and energy efficiency
- Pumpkin Composting Event scheduled for November 9
Planning and Zoning Commission
The Planning and Zoning Commission will hold public hearings on two items: extending the existing Kirchoff Road development moratorium until April 30, 2025, to allow the city to complete a study and finalize updates to the Comprehensive Plan and Zoning Regulations; and a text amendment to create regulations for temporary 'Grand Opening Sign Packages' for new or reopened businesses. The meeting also includes approval of minutes from previous meetings and an update on ongoing projects.
- Public hearing to extend the Kirchoff Road Corridor District development moratorium through April 30, 2025
- Public hearing on a text amendment to allow temporary Grand Opening Sign Packages for certain businesses
- Approval of minutes from October 1, 2024 regular meeting and October 16, 2024 Kirchoff Road Steering Committee
- Commission report on ongoing projects, cases, and issues
Fire Pension Board
The Rolling Meadows Firefighters’ Pension Fund Board of Trustees will hold a regular meeting to approve meeting minutes, review financial reports including the accountant’s compilation and portfolio activity, discuss cash projections for 2025, and consider a new vendor agreement with Sikich. The board will also address outstanding matters such as benefit overpayments and excess contributions, adopt an updated municipal compliance report, and set 2025 meeting dates.
- Approval of bills and additional bills
- Discussion and possible action on 2025 cash projection chart
- Discussion and possible action on Sikich agreement
- Status of overpayment for Michael Mulchay
- Review and adopt updated Municipal Compliance Report
Police Pension Board
The Rolling Meadows Police Pension Fund Board of Trustees will meet to review investment and financial reports. The board will consider actions regarding fiduciary liability insurance and a records inventory service engagement letter.
- Fiduciary Liability Insurance Renewal
- Lauterbach & Amen, LLP Engagement Letter for Records Inventory and Disposal Service
- Cash Management Policy and 2025 monthly withdrawal instructions
- Approval of surviving spouse benefits for Mary Hogan
- IPPFA Registration fees and expenses for Trustee Levin
Foreign Fire Insurance Board
The Rolling Meadows Foreign Fire Insurance Board will hold a special meeting to discuss old business items (including purchased and tabled equipment) and new business: transferring the maintenance of the Foreign Fire Insurance Board Tax Fund from the City to the Board, and obtaining bonding for the Board Treasurer. The agenda also notes a reminder that future purchase requests require prior estimates or quotes.
- Transfer maintenance of Foreign Fire Insurance Board Tax Fund from City to Board
- Obtain bonding for Foreign Fire Insurance Board Treasurer
- Exothermic Portable Cutting Torch (RR) delivered and paid
- Crossover Symmetry Shoulder Package System purchased and delivered
- Reminder: purchase requests require estimates, quotes, or exact price prior to board presentation
City Council
The City Council will hold public hearings regarding the City and Library tax levies and FY 2025 budgets. The body is also considering several second-reading ordinances related to business regulations and zoning.
- Public hearings for City and Library FY 2025 Budgets and Tax Levies
- Proposed ban on retail sale of THC, Kratom, and Tianeptine starting February 1, 2025
- Proposed zoning amendment for Assisted Living/Memory Care Housing in C-2 Corridor Commercial Zoning District
- Proposed subdivision and special use permit for Plum Creek Assisted Living at 2801-2805 Algonquin Road
- Professional services agreements with Christopher B. Burke Engineering for $152,686.00 and $102,991.00
🗳️ How they voted (12 roll-call votes)
Veteran's Committee
The Rolling Meadows Veterans Committee is meeting to coordinate logistics for the Veterans Dinner and Veterans Day events. The body is also discussing display cases for City Hall and the museum, as well as planning for 2025 events.
- Veterans Dinner planning including hat gifts, pins, and a new brochure
- Veterans Day schedule of events at Carillon
- Remembering Our Fallen event scheduled for May 2025
- Museum and City Hall display case volunteer and material needs
- Booking parade contacts for 2025
Capital Projects Committee
The Capital Projects Committee will conduct a final review of the FY 2025-2029 Capital Projects Plan (CIP) and review the status of current FY 2024 capital projects. The committee also will approve prior meeting minutes and set its 2025 meeting schedule.
- Approval of July 16, 2024 meeting minutes
- Review of FY 2024 Capital Projects Status
- Final Review of FY 2025-2029 Capital Projects Plan (CIP)
- Review of 2025 Capital Projects Committee Meeting Schedule
Planning and Zoning Commission
The commission is meeting to discuss public engagement results, opportunity site concepts, and a draft visual preference survey for the Kirchoff Road corridor. The discussion focuses on potential road reconfigurations and the development of a town center.
- Review of public engagement results involving approximately 600 community members
- Discussion of 'road diet' survey results: 43% support and 57% oppose
- Review of lane configuration preferences, with 46% preferring the existing layout
- Evaluation of Kimball Hill Park accessibility and its role in a future town center
- Review of opportunity site concepts for commercial and green space development
Committee of the Whole
The Committee of the Whole will discuss the Rolling Meadows Library's proposed FY2025 budget and levy, which requests a 5% increase to $4,510,569. The total budget is $5,370,397, reflecting a 10% increase that includes one-time items such as a roof replacement and a bequest. The committee will also receive an update on the city's rebranding process, including final logo refinements, city seals, and a new motto.
- Proposed FY2025 Library levy of $4,510,569 (5% increase)
- Total budget of $5,370,397 (10% increase; adjusted increase of 4.6% excluding roof and bequest)
- Roof replacement project estimated at $596,640, funded from capital reserves and new revenue
- $200,000 from bequest funds allocated for strategic priorities
- Discussion on branding update: logo refinements, city seals, and new motto selection
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will hold a regular meeting to approve minutes from August and September, review board expenses, and continue discussions on updating the department's rules and regulations. The board will also set meeting dates for 2025. Public comment will be accepted.
- Continue discussion on updating current rules and regulations
- Approval of minutes from August 12, 2024 and September 9, 2024 meetings
- Review of board expenses
- Setting 2025 meeting dates
- Public comment period
City Council
The City Council will discuss several new ordinances, including retail bans on specific substances and updated tobacco shop regulations. The body is also reviewing a special use permit for assisted living housing and various infrastructure contracts.
- Ban on retail sale of THC, Kratom, and Tianeptine (1st Reading)
- Special Use Permit and variations for Plum Creek Assisted Living at 2801-2805 Algonquin Road
- Water main replacement engineering contract for Ciorba Group not to exceed $68,847.50
- Kennedy Pond shoreline improvements contract with Pizzo and Associates not to exceed $31,098.86
- Establishment of convenience fees for electronic payments (2nd Reading)
🗳️ How they voted (12 roll-call votes)
Environmental Committee
The Rolling Meadows Environmental Committee will meet to discuss updates to the city's Sustainability Plan, including exploring local air quality monitoring options and installing no-idling signage at schools. They will also review progress on the 2024 Work Plan, address vandalism at the Community Garden, and discuss meeting dates and quorum issues.
- Discussion on Strategy C-3: exploring options for local air quality monitoring near O'Hare and highways
- Direction sought on preferred signage for no-idling zones at schools (Strategy M-5)
- Update on 2024 Work Plan items including commercial recycling study results (9% diversion rate) and EV Readiness program
- Discussion of vandalism at the Rolling Meadows Community Garden
- Planning for Pumpkin Compost Collection event in November 2024
Planning and Zoning Commission
The Planning and Zoning Commission will hold a public hearing regarding a proposed four-story addition to Plum Creek Supportive Living. The body will also hold workshops and discussions on a duplex proposal, the Golf Road Corridor, and accessory structure regulations.
- Public hearing for Plum Creek Supportive Living at 2801-2885 Algonquin Road for a four-story addition
- Workshop for 'Maison Du Pont' duplex townhome proposal at 5160 Dupont Ave
- Discussion of Comprehensive Plan updates for the Golf Road Corridor
- Discussion of updates to city accessory use and structure regulations
Veteran's Committee
The Veterans Committee is meeting to coordinate logistics for the Veterans Dinner and Veterans Day activities. The body will also review a financial update for the Fallen Heroes Memorial.
- Veterans Dinner planning including gifts, pins, invitations, and sponsors
- Veterans Day carillon music schedule
- Fallen Heroes Memorial financial update
- Discussion on 'Board Member Emiratis' status
- Collection of resident veteran photos for the museum wall
City Council
The Rolling Meadows City Council will hear a presentation on the five-year financial forecast and proposed FY2025 budget and capital improvements plan. They will consider consent ordinances establishing trick-or-treat hours and convenience fees for electronic payments, as well as a resolution approving emergency water infrastructure repairs at 2600 Plum Grove Road for $28,977. A closed session is scheduled to discuss setting a price for the sale or lease of property.
- Presentation of Five-Year Financial Forecast, FY2025 Proposed Budget & Capital Improvements Plan
- Ordinance No. 24-00: Establish date and hours of Halloween trick-or-treating (1st reading)
- Ordinance No. 24-00: Establish convenience fees for electronic payments (1st reading)
- Resolution No. 24-R-75: Approve and ratify emergency water repairs at 2600 Plum Grove Road by AJ Oleson Construction Co. for $28,977
- Closed session: Setting price for sale or lease of property
🗳️ How they voted (6 roll-call votes)
Capital Projects Committee
The Capital Projects Committee meeting scheduled for September 24, 2024, has been cancelled. The next meeting is scheduled for October 22, 2024.
Police Pension Board
The Rolling Meadows Police Pension Fund Board of Trustees is holding a special meeting to consider approving regular retirement benefits for John Sircher, including a Qualified Illinois Domestic Relations Order (QILDRO). The board will also receive portability updates for two members. Public comment is allowed before decisions.
- Approve regular retirement benefits for John Sircher
- Review/approve John Sircher QILDRO
- Portability updates for Phil Barrile and Michael Winiarczyk
Committee of the Whole
The September 17, 2024 Committee of the Whole meeting has been cancelled due to a lack of agenda items. No items were discussed or decided. The next regular City Council meeting is scheduled for September 24, 2024.
Foreign Fire Insurance Board
The Rolling Meadows Foreign Fire Insurance Board will review completed old business items, including installed workout room fans and delivered cutting torches, and consider new purchase requests for exercise equipment, coffee grinders, and smoker supplies. A reminder notes that future requests must include price estimates and approved items must be purchased by the next meeting.
- Old business items completed: fans, NFL Redzone subscription, dry-fit shirts, cutting torch, gas fire pits, kitchen turntables
- New business requests: Crossover Symmetry Shoulder Package System, Bosu Home Balance Trainer, coffee grinders, winter beanies, leg extension/curl machines, smoker supplies
- Board reminder: all purchase requests must have an estimate or quote before presentation
City Council
The Rolling Meadows City Council will hold second readings on three ordinances: granting a Class GA liquor license for video gaming at Los 2 Pollos Grill, deleting video gaming café references from the zoning code, and amending sump pump drainage rules. Consent resolutions include extending the construction deadline for the Pacifica on Golf redevelopment and approving an intergovernmental agreement for a bridge replacement project. The council will also approve payment of bills and may discuss property acquisition or lease in closed session.
- Second reading of Ordinance 24-38: Class GA liquor license for video gaming at Los 2 Pollos Grill, 2216 Algonquin Road
- Second reading of Ordinance 24-39: Delete references to video gaming cafés and video gaming from zoning ordinance
- Second reading of Ordinance 24-40: Amend municipal code on sump pump drainage
- Resolution 24-R-71: Extend construction deadline for Pacifica on Golf redevelopment at 1460-1470 Golf Road
- Resolution 24-R-72: Approve intergovernmental agreement with State of Illinois for Kirchoff Avenue and Industrial Avenue over IL 53 bridge replacement
The City Council approved a Class GA liquor license for video gaming at Sabroso Burrito 3 Inc. d/b/a Los 2 Pollos Grill, 2216 Algonquin Road, by a 4-3 vote. The council also adopted ordinances to delete video gaming references from the zoning code and to amend sump pump drainage rules. All other agenda items, including the payment of bills and consent resolutions, were approved unanimously.
- Approved Ordinance 24-38, Class GA liquor license for video gaming at Los 2 Pollos Grill (4-3)
- Adopted Ordinance 24-39, deleting video gaming café references from zoning code (7-0)
- Adopted Ordinance 24-40, amending sump pump drainage code (7-0)
- Approved payment of bills on warrant for September 10, 2024 (7-0)
- Adopted Resolution 24-R-71, extending construction deadline for Pacifica on Golf redevelopment (7-0)
- Adopted Resolution 24-R-72, intergovernmental agreement for Kirchoff/Industrial bridge replacement (7-0)
- Entered closed session for property purchase/lease and price setting (7-0)
🗳️ How they voted — 1 divided vote
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to continue discussions on updating current rules and regulations. The board will also determine meeting dates for 2025 and review board expenses.
- Discussion regarding updating current rules and regulations
- Review of board expenses
- Determination of 2025 meeting dates
The September 9, 2024 meeting of the Board of Fire and Police Commissioners was cancelled because only two commissioners were present, lacking a quorum. All agenda items were moved to the October 14, 2024 meeting. No decisions were made.
- Meeting cancelled due to no quorum (2 present, 3 absent/vacant)
- All agenda items moved to October 14, 2024 meeting
Environmental Committee
The September 5, 2024 meeting of the Rolling Meadows Environmental Committee is cancelled because not enough members will be present (no quorum). No items will be discussed or decided at this cancelled meeting.
- Meeting cancelled due to lack of quorum; no business conducted
Planning and Zoning Commission
The September 3, 2024 regularly scheduled meeting of the Rolling Meadows Planning and Zoning Commission has been cancelled. The next regular meeting is scheduled for Tuesday, October 1, 2024 at 7:00 p.m.
Committee of the Whole
The Committee of the Whole will select a final logo concept for the City's rebranding project based on public survey results. The body will also discuss potential updates to regulations for tobacco, vape, and CBD shops, including the possible banning of certain substances.
- Selection of a new City logo concept from four candidates
- Discussion on banning the sale of delta-8 THC, kratom, and tianeptine
- Proposed repeal of zoning requirements for Specialty Shops
- Review of City Code modifications to allow for future smoking lounges
- Proposal to eliminate background check requirements for certain tobacco licenses
The Committee of the Whole held a straw vote selecting the 'Natural Harmony' logo concept for further development, with 5 in favor and 1 opposed, after declining to extend the exploration phase. The Council also expressed support for banning the sale of certain substances (delta-8 THC, kratom, tianeptine) and for eliminating background checks for accessory tobacco licenses, with an ordinance to be presented at a future meeting. No formal ordinances were adopted at this meeting.
- Straw vote: 5-1 to select Natural Harmony logo for development
- Straw vote: 0-6 against continuing logo exploration phase
- Straw vote: 0-6 to eliminate background checks for accessory tobacco licenses
- Council supports banning sale of THC, kratom, and tianeptine (ordinance pending)
- Council supports encouraging state legislature to regulate these substances
🗳️ How they voted (1 roll-call vote)
City Council
The Rolling Meadows City Council will hold a special meeting to consider several ordinances and resolutions. Key items include a liquor license for video gaming at Los 2 Pollos Grill, modifications to the zoning code regarding video gaming, and amendments to sump pump drainage regulations. The council will also vote on contracts for public works improvements, including parking lot and locker room renovations. Additionally, the meeting will feature a police officer swearing-in ceremony and life saving awards.
- Ordinance to approve a Class GA liquor license for video gaming at Sabroso Burrito 3 Inc. d/b/a Los 2 Pollos Grill, 2216 Algonquin Road (1st reading, postponed from April 23, 2024)
- Ordinance to modify zoning code to delete references to video gaming cafés and video gaming (1st reading)
- Ordinance to amend municipal code concerning sump pump drainage (1st reading)
- Resolution to award contract for Phase V of Public Works Parking Lot Improvement Project & Well House #5 driveway replacement, not to exceed $117,500, to Chicagoland Paving
- Resolution to award contract for Police Department locker room improvements, not to exceed $160,000, to Bear Construction
The City Council approved Ordinance 24-37 granting a special use permit and parking variation for Community Center Park, with an amendment removing a specific Kelvin color temperature light bulb requirement. The council also advanced several ordinances to second reading, including a Class GA liquor license for video gaming at Los 2 Pollos Grill, and adopted six resolutions covering contracts and agreements. All votes were unanimous (6-0) with one alderman absent.
- Adopted Ordinance 24-37 for Community Center Park special use permit and parking variation, amended to remove specific Kelvin color temperature requirement (6-0)
- Advanced Ordinance 24-00 for Class GA liquor license for video gaming at Los 2 Pollos Grill to second reading (6-0)
- Advanced Ordinance 24-00 to delete video gaming café references from zoning ordinance to second reading (6-0)
- Advanced Ordinance 24-00 on sump pump drainage to second reading (6-0)
- Ratified August 13, 2024 warrant for bill payments (6-0)
- Approved August 27, 2024 warrant for bill payments (6-0)
- Adopted six resolutions including Euclid Avenue bridge IGA, Phase V parking lot contract ($117,500), and Police locker room improvements ($160,000) (6-0)
🗳️ How they voted (8 roll-call votes)
Veteran's Committee
The Veterans Committee is meeting to discuss logistics for the upcoming Veterans Dinner and Veterans Day celebrations. The body will also review an update on the U.S. Flag Ash Repository Project.
- Veterans Dinner selection, sponsors, and raffle donors
- Veterans Day Carillon music schedule
- U.S. Flag Ash Repository Project update
- Kirchoff Road Planning Survey
Board of Fire and Police Commissioners
The Board of Fire & Police Commissioners will continue discussion on updating the current Rules and Regulations, with separate items for Fire and Police. The Commission will also consider adding two new candidates to the Police lateral list and certifying that list, and releasing Officer Miller from probation to permanent status. Additionally, a discussion is scheduled on adding applicants' names to invoices for payment approval.
- Continue discussion on updating Rules and Regulations for the Board, Fire, and Police
- Add two new candidates to Police lateral list and certify list
- Release Officer Miller from probation to permanent status
- Discuss adding applicants' names to invoices for payment approval
The Board certified the Police Lateral List with the addition of two candidates. The board also discussed adding POWER test requirements to the Rules and Regulations for police officer eligibility, but no formal action was taken on that item. The meeting was otherwise routine, including approval of prior minutes and updates on firefighter evaluations and upcoming retirements.
- Approved minutes of July 8, 2024 meeting (all in favor)
- Certified Police Lateral List with two additional candidates (all in favor)
Planning and Zoning Commission
The Planning and Zoning Commission will hold public hearings on two items: a pending request from the Rolling Meadows Park District for a special use permit and parking variance for improvements to Community Center Park (including pickleball, mini golf, and a challenge course) at 3900 Owl Drive and adjacent parcels; and a new request from the City to repeal video gaming provisions from the zoning regulations. The commission may vote on both items.
- Public hearing on Park District's Community Center Park improvements: special use permit for public recreational facilities, parking variation, and other zoning relief at 3900 Owl Drive, 3705/3800 Pheasant Drive, 3100 Central Road.
- Public hearing on City's proposal to repeal video gaming provisions from the zoning regulations.
- Previously discussed $600,000 state grant for the park improvements (from July 2, 2024 meeting minutes).
The Planning and Zoning Commission voted to recommend City Council approval of a special use permit and parking variation for the Rolling Meadows Park District's Community Center Park improvements, including pickleball courts, with conditions on lighting, sound mitigation, and bike racks. The Commission also recommended repealing video gaming café provisions from the zoning code, despite concerns from some commissioners and a business owner.
- Recommended approval of special use permit and parking variation for Community Center Park improvements (5-1)
- Recommended approval of ordinance repealing video gaming café zoning provisions (4-2)
- Approved minutes from July 2 and July 15, 2024 meetings (unanimous)
- Closed public hearing for park improvements after testimony
- Closed public hearing for video gaming repeal after testimony
Environmental Committee
The Environmental Committee will receive an informational presentation on the Kirchoff Road Corridor Study's Existing Conditions Report, which summarizes community input on themes like mobility, open space, and economic development. The committee will also review updates on the Sustainability Plan and 2024 Work Plan, discuss options for textile recycling (curbside or drop-off), and consider progress on the Duck Race event scheduled for September 13.
- Presentation of Kirchoff Road Corridor Existing Conditions Report and draft recommendations
- Sustainability Plan updates: UIC partnership for climate assessment, EV charging infrastructure, and textile recycling options
- Discussion of textile recycling partnership with a curbside or drop-off provider
- Duck Race planning: ticket sales begin June 7, event set for September 13, 2024
- Icenogle property development planning with Park District
The Rolling Meadows Environmental Committee approved the May 9, 2024 meeting minutes and unanimously agreed to install stationary clothing donation bins at two city locations to improve textile recycling. The committee also discussed the Kirchoff Road Corridor Study, including a proposed new C-4 zoning district and road diet options, but took no formal action. No other substantive decisions were made.
- Approved May 9, 2024 meeting minutes (unanimous voice vote)
- Unanimously agreed to install stationary clothing donation bins at two city locations
Fire Pension Board
The board will review and potentially approve the actuarial valuation and tax levy request that determines the city's required contribution. They will also consider a retirement application from Michael Mueller, discuss the Brylewski surviving spouse issue, and address a reported overpayment to Michael Mulchay. Financial reports, investment updates, and board officer elections are on the agenda.
- Retirement application – Michael Mueller (including QILDRO calculation order status)
- Review/Approve – Actuarial Valuation and Tax Levy Request
- Overpayment – Michael Mulchay
- Status of Brylewski Surviving Spouse Issue
- Board Officer Elections – President and Secretary
Veteran's Committee
The Rolling Meadows Veterans Committee will review updates on the U.S. Flag Ash Repository project and continue planning for the annual Veterans Dinner, including gift items and sponsor recruitment. They will also discuss arrangements for Veterans Day events and a potential booth at the Senior Luncheon. The committee will hear a request for a flag for the Northwest Concert Band.
- U.S. Flag Ash Repository Project update
- Veterans Dinner: gifts (hat and can opener) and sponsors/raffle donors
- Veterans Day planning
- Space Force to City Memorial discussion
- Senior Luncheon Booth and flag for Northwest Concert Band
Committee of the Whole
The Committee of the Whole will discuss transitioning from the Tyler Citizen Self Service portal to Tyler Resident Access and Payments modules, and implementing convenience fees for electronic payments. Staff proposes a 3% convenience fee on most electronic payments (1.5% for eChecks) while exempting in-person utility bill payments at City Hall. The city absorbed $89,660 in processing fees from June 2023 to May 2024. Staff requests direction on implementation targeting late 2024 or early 2025.
- Proposed 3% convenience fee on electronic payments for utility bills, building permits, and other city charges (1.5% for eChecks, exempting in-person utility payments)
- Transition from Tyler Citizen Self Service (end of support in 2025) to Tyler Resident Access and Payments modules
- City absorbed $89,660 in credit card processing fees from June 2023 to May 2024
- Staff recommends expanding convenience fees as part of the Fiscal Stability Plan
- Human Services Department status update and planning (discussion only)
🗳️ How they voted (2 roll-call votes)
City Council
The Rolling Meadows City Council will hold a public hearing for a Class GA liquor license with video gaming at Los 2 Pollos Grill, and consider Ordinance 24-36 granting a special use for an indoor athletic facility (dance studio) expansion at 3889A/B Industrial Avenue. Consent resolutions include waiving building permit fees for St. Colette Church and approving an intergovernmental agreement with Arlington Heights for Phase II engineering of the Euclid Avenue Resurfacing Project. The council will also ratify bill payments and enter closed session to set a price for the sale or lease of city-owned property.
- Public hearing for Class GA liquor license with video gaming for Sabroso Burrito 3 Inc. d/b/a Los 2 Pollos Grill at 2216 Algonquin Road
- Ordinance 24-36: Special use for expansion of indoor athletic facility (dance studio) at 3889A and 3889B Industrial Avenue (Megleo School of Dance) – waiver of first reading requested
- Resolution 24-R-64: Approve intergovernmental agreement with Village of Arlington Heights for Phase II engineering services for Euclid Avenue Resurfacing Project
- Resolution 24-R-63: Waive building permit fees for St. Colette Church at 3900 Meadow Drive
- Closed session to set price for sale or lease of property owned by the public body
🗳️ How they voted (9 roll-call votes)
Capital Projects Committee
The Capital Projects Committee will review proposed capital project plans for fiscal years 2025-2029. The discussion focuses on the Fire Department, Police Department, and Information Technology Department.
- Review of FY 2025-2029 Fire Department Capital Projects
- Review of FY 2025-2029 Police Department Capital Projects
- Review of FY 2025-2029 Information Technology Department Capital Projects
Police Pension Board
The Rolling Meadows Police Pension Fund Board of Trustees will meet to elect board officers and review the actuarial valuation and tax levy request. The board will also consider retirement benefits and a cash management policy.
- Board Officer Elections for President, Vice President, Secretary, and Assistant Secretary
- Review and approval of Actuarial Valuation and Tax Levy Request
- Approval of regular retirement benefits for Kevin Crocker
- Review and approval of final audit by Sikich
- Discussion and possible action on Cash Management Policy
Planning and Zoning Commission
The Planning and Zoning Commission will receive the Existing Conditions Report and draft Key Recommendations for the Kirchoff Road Corridor Plan. The report summarizes zoning, market forces, transportation, and public input. The recommendations include zoning code updates, an economic development strategy, mobility improvements, and development concepts for three target properties to create a town center.
- Existing Conditions Report for Kirchoff Road Corridor Study
- Key Recommendations including zoning code updates and development concepts for three target properties
- Economic development strategy to position corridor for growth
- Mobility improvements to make Kirchoff Road more pedestrian- and bike-friendly
- Public engagement summary from May and June 2024
Board of Fire and Police Commissioners
The Board of Fire & Police Commissioners will discuss updating current rules and regulations. The commission will also continue discussions regarding lateral entry police officer interview and hiring procedures.
- Updating current rules and regulations
- Lateral entry police officer interview and hiring procedures
Planning and Zoning Commission
The Commission will consider a special use permit for an indoor athletic facility at 3889 Industrial Avenue. They will also review proposed improvements to Community Center Park and related parking variations. Additionally, the meeting includes a discussion on personal services in Euclid Office Park.
- Special use permit request for Megleo School of Dance Inc.
- Proposed improvements to Community Center Park (3900 Owl Drive)
- Parking variation request for Rolling Meadows Park District
- Discussion regarding 'Personal services' in Euclid Office Park PUD
Committee of the Whole
The Committee will receive an update on Public Works projects, including a $17 million utility investment plan. Members will also review four logo concepts to provide direction for the City's rebranding project. The utility presentation is for information purposes and requires no official action.
- Selection of one of four new city logo candidates
- Review of $17 million+ utility infrastructure investment planned over five years
- Update on ARPA-funded water main replacements at Vermont Street and Davis Court
- Engineering design updates for Algonquin Parkway and Quintin Road JAWA structures
City Council
The City Council will consider ordinances regarding video gaming regulations and special use permits for a school and a veterinary clinic. The agenda includes an actuarial presentation on police and fire pensions. Additionally, the council will review contracts for lift station improvements and sewer rehabilitation.
- Ordinance to amend video gaming and liquor license regulations
- Special use permit for 'Pacificon Golf' redevelopment at 1460–1470 Golf Road
- Engineering contract for Lift Station 3 improvements up to $100,100.00
- Sewer manhole lining and rehabilitation contract up to $95,000.00
- Special use permit for a veterinary clinic at 3995 Algonquin Road
🗳️ How they voted — 3 divided votes
Capital Projects Committee
The Capital Projects Committee will review ongoing utilities projects and view a presentation on proposed utility projects for fiscal years 2025 through 2029. The committee will also consider approving minutes from the May 28, 2024 meeting.
- Review of current utilities projects
- Presentation of FY 2025-2029 utilities projects
- Approval of May 28, 2024 meeting minutes
Board of Fire and Police Commissioners
The Board will continue discussions regarding lateral entry police officer interview and hiring procedures. Members will also discuss updating the current rules and regulations for the Fire & Police Commission.
- Discussion of lateral entry police officer interview and hiring procedures
- Discussion of updating current rules and regulations
Environmental Committee
The Rolling Meadows Environmental Committee is reviewing progress on the City’s Sustainability Plan and 2024 Work Plan. Updates include potential climate threat assessments with UIC, EV charging infrastructure grants, and textile recycling exploration. The committee will also discuss upcoming community events and select an alternate date for the July meeting.
- Updates on climate threat assessments and air monitoring through potential UIC partnerships
- Ongoing discussions regarding the development of the Icenogle property
- Efforts to obtain Tree City USA Growth Award recognition
- Exploration of textile recycling dropoff or curbside options
- Selection of an alternate date for the July 2024 meeting
Planning and Zoning Commission
The Commission will hold public hearings for a proposed veterinary clinic at 3995 Algonquin Road. Members will also consider adding schools to the list of special uses in the C-3 District. No discussion items are scheduled for this meeting.
- Special use permit for a veterinary clinic at 3995 Algonquin Road
- Zoning amendment to add schools to the C-3 District
- Special use request for a school at 1545 Hicks Road
City Council
The City Council will review the effectiveness of tobacco and CBD shop regulations adopted one year ago, including potential bans on substances like kratom and delta-8 THC. The body is also deciding on several zoning amendments and infrastructure contracts.
- Contract for Park Street Storm Sewer Improvements, Phase II to Swallow Construction Corporation for $807,663.80
- Professional Engineering Contract for Park Street Storm Project - Phase II not to exceed $77,770.00
- Annual Pavement Paint Striping Services contract to Pre-Form Traffic Control Systems not to exceed $55,000.00
- Special Use for a drive-thru at 1501 Algonquin Road (Citibank)
- Special Use Permit for 'Pacifica on Golf' redevelopment at 1460-1470 Golf Road
🗳️ How they voted — 1 divided vote
Capital Projects Committee
The Capital Projects Committee is meeting to review current Local Road Fund and MFT (Motor Fuel Tax) projects and to hear a presentation on proposed projects for fiscal years 2025-2029. The agenda also includes approval of the previous meeting's minutes and public comment. No specific projects or dollar amounts are listed in the agenda.
- Review of current Local Road Fund and MFT projects
- Presentation of FY 2025-2029 Local Road Fund and MFT projects
- Approval of minutes from April 23, 2024 meeting
- Public comment period
Planning and Zoning Commission
The Planning and Zoning Commission will hold a public hearing on a request by The Windfall Group for a major change to the Marketplace of Rolling Meadows Planned Development to redevelop 1470 Golf Road into an Asian-focused commercial, restaurant, and entertainment center. The project involves an estimated $10.1 million reinvestment, reuse of the existing building, and site improvements. The commission may approve a preliminary and final plan concurrently, which would be the final zoning action. The commission also has a vacancy due to a recent resignation, affecting its quorum.
- Major change to Planned Development for 125,600 sq ft mixed-use center at 1460-1470 Golf Road
- Estimated $10.1 million reinvestment by The Windfall Group
- Tenant mix includes food retailer (34%), entertainment center (27%), six restaurants (20%), arcade (6%), retail (6%)
- Special use permit sought under Zoning Regulations Sections 122-395 and 122-462
- Commissioner Sipple resigned May 13, 2024; quorum remains four members
Committee of the Whole
The Committee of the Whole is reviewing a 10-year road program and pavement condition report. Staff presented two funding levels for consideration during the budget process: $2 million or $2.5 million per year. No formal action or direction from the Council is requested at this meeting.
- Review of 10-year road program with funding options of $2,000,000 or $2,500,000 annually
- Review of Video Gaming Regulations
- Review of Tobacco, Vape, and CBD Shop Regulations
- Pavement Condition Index (PCI) report showing a weighted average of 63.1
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners will meet to approve minutes from prior meetings, review and approve invoice payments from its budget, and act on police personnel matters. The board will approve a final eligibility list for police and discuss whether to set an expiration date for the lateral hiring list. Public comment is also scheduled.
- Approve minutes from April 8 and April 22, 2024 meetings
- Review and approve invoice payments from board budget
- Approve final police eligibility list
- Discuss expiration date for lateral hiring list
Veteran's Committee
The Rolling Meadows Veterans Committee is meeting to discuss updates on the U.S. Flag Ash Repository Project and to finalize details for the upcoming Memorial Day events, including the parade and ceremony. They will also discuss the Flag Day Retirement Ceremony, the Veterans Dinner location, and the July 4th Parade. The meeting is open to the public.
- U.S. Flag Ash Repository Project update
- Memorial Day parade line-up, route, and trolley details
- Memorial Day ceremony script changes and presenter comments
- Flag Day Retirement Ceremony discussion
- Veterans Dinner location discussion
City Council
The City Council will vote on liquor license adjustments for Rolling Meadows Shell, Inc. and updates to the employee compensation plan. The body is also reviewing zoning amendments for driveway and garage widths and a special use permit for a Citibank drive-thru.
- Ordinance 24-22: Increase Class B-1 and reduce Class D-1 liquor licenses for Rolling Meadows Shell, Mart, Inc. at 2200 Algonquin Road
- Ordinance 24-23: Amend 2024 Compensation Plan for non-collective bargaining employees
- Ordinance 24-00: Zoning text amendment for residential driveway and garage door width
- Ordinance 24-00: Special use for a drive-thru at 1501 Algonquin Road (Citibank)
- Resolution 24-R-53: Engineering services and funding agreement for Algonquin/New Wilke Intersection Improvement Project
🗳️ How they voted (13 roll-call votes)
Environmental Committee
The Rolling Meadows Environmental Committee will review progress updates on the city’s Sustainability Plan and 2024 Work Plan, covering ongoing initiatives like a commercial recycling study, EV charging infrastructure planning, and stormwater management handouts. Members will also discuss the 2024 special events calendar and consider changing future meeting dates to the first Thursday of each month. The session is informational; no votes on new contracts or policy changes are scheduled.
- Sustainability Plan progress reports covering climate, energy, mobility, and water management
- Work Plan updates on commercial recycling studies, EV charging infrastructure planning with UIC and state grants, and Icenogle property development discussions with the Park District
- Review of 2024 special events calendar including Earth Day Rain Garden Planting and Arbor Day at Willow Bend
- Discussion on shifting future committee meetings to the first Thursday of each month
Planning and Zoning Commission
The Rolling Meadows Planning and Zoning Commission will hold public hearings on four items: a continued request by Citibank for a drive-thru special use permit at 1501 Algonquin Road; a request by Sharaz Rana for a veterinary clinic special use permit at 3995 Algonquin Road; a request by Joel Fitzgerald for zoning variations to build a second-floor addition at 4441 Denny Court; and proposed amendments to the Zoning Ordinance regarding driveway and garage door widths. The commission will also approve minutes from prior meetings and receive staff reports.
- Continued public hearing: Citibank special use permit for drive-thru at 1501 Algonquin Road
- Public hearing: Sharaz Rana special use permit for veterinary clinic at 3995 Algonquin Road
- Public hearing: Joel Fitzgerald variations for second-floor addition at 4441 Denny Court
- Public hearing: Zoning Ordinance amendments to driveway width (Sec. 122-153(2)) and garage door width (Sec. 122-78(c)(1)c)
- Approval of minutes from March 5 and April 2, 2024 meetings
Fire Pension Board
The Rolling Meadows Firefighters’ Pension Fund Board of Trustees will meet to review financial reports and the preliminary actuarial valuation. The board will also process retirement and benefit applications and certify election results for a retired member position.
- Review and possible action on Actuarial Valuation
- Certification of Board Election Results for Retired Member Position
- Retirement application for Michael Mueller
- Acknowledgement of appointed member Kevin Medows
- Approval of bills and Trustee Training registration fees
Police Pension Board
The Rolling Meadows Police Pension Fund Board of Trustees is meeting to handle routine pension fund business, including approving meeting minutes, investment reports, and financial statements. The board will also vote on several benefit approvals, including surviving spouse benefits for two deceased pensioners and a regular retirement benefit, and may take action on a cash management policy and actuarial valuation.
- Approve surviving spouse benefits for Yukari Hamann and Charlene Drezen
- Approve regular retirement benefit for Stephen Whetstone
- Review investment reports from Sawyer Falduto Asset Management, Verus Advisory, and State Street
- Discussion/possible action on cash management policy
- Certify board election results for active and retired member positions
Mayor/Local Liquor Control Commissioner
The Local Liquor Control Commissioner is holding a hearing on a complaint alleging liquor control violations by Donato Restaurant Group, Inc., doing business as Isabella's Café, which holds a 2024 Class GC liquor license. The meeting will begin with adoption of hearing rules of procedure, followed by the hearing itself, public comment, and adjournment.
- Hearing on complaint for liquor control violations against Donato Restaurant Group, Inc., d/b/a Isabella's Café
- 2024 Class GC liquor license at issue
- Adoption of liquor license hearing rules of procedure
- Public comment period
City Council
The City Council will consider several ordinances, including the regulation of filling stations and a special use permit for a veterinary clinic. The body is also reviewing contracts for road reconstruction and asphalt materials.
- Award 2024 Road Reconstruction Project to Builders Paving LLC for $728,000.00
- Purchase of asphalt material from Builders Asphalt not to exceed $125,000.00
- Contract for 2024 Reconstruction Observation Engineering Services to Christopher B. Burke Engineering not to exceed $69,694.00
- Special Use for a Veterinary Clinic (American Veterinary Group) at 1327 Golf Road
- Deferring the Municipal Push Tax until January 1, 2025
🗳️ How they voted (12 roll-call votes)
Capital Projects Committee
The Capital Projects Committee will review current Building and Land Fund projects and hear a presentation on the proposed FY 2025-2029 Building and Land Fund projects. The agenda includes approval of minutes from the October 2023 meeting and public comment. The attached materials detail a five-year plan with projects such as a new Public Works storage facility, City Hall roof replacement, and EV charging infrastructure upgrades.
- Review of FY 2025-2029 Building and Land Fund projects
- Proposed $1.9M Public Works storage facility construction
- Proposed $600,000 City Hall roof replacement
- Proposed $100,000 EV charging infrastructure upgrades at City Hall
- Approval of minutes from October 24, 2023 meeting
Veteran's Committee
The Rolling Meadows Veterans Committee is meeting to approve prior minutes, receive updates on the U.S. Flag Ash Repository Project and Memorial Day ceremony/parade, discuss veteran gift ideas for the Veterans Dinner, and consider a new committee appointment. The agenda is largely routine updates and planning, with no major decisions or financial items listed.
- Update on U.S. Flag Ash Repository Project
- Memorial Day ceremony invites for deceased veterans and parade application updates
- Discussion of veteran gift ideas, including ball cap specifics
- Flag Day Retirement Ceremony update
- Welcome of new Veterans Committee appointment #2
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is holding a special meeting to consider approving a police lateral hiring list. The agenda includes public comment and a vote on the list. No other substantive items are listed.
- Approve Police Lateral Hiring List
Committee of the Whole
The Committee of the Whole will receive a presentation from Selbert Perkins Design regarding the first phase of the City's rebranding process. The discussion will cover research and community survey results to inform the creation of a new logo and visual identity.
- Brand & Visual Identity Development Phase 1 presentation by Selbert Perkins Design
- 2024 Bites & Beats on Kirchoff food truck and music event series overview
- City’s Vehicle Replacement Policy overview
- Food Pantry Funding Assistance Partnership discussion
City Council
The City Council will discuss several infrastructure projects, including sewer rehabilitation and sidewalk replacement. The body is also considering liquor license increases and updates to the city's electrical aggregation plan.
- Contract for Sanitary Sewer and Storm Sewer Rehabilitation Pipe Lining with Hoerr Construction, Inc. for $675,000.00
- Contract for 2024 Sidewalk and Curb Replacement Program to Globe Construction Co, Inc. not to exceed $183,000.00
- Ordinance to increase Class A-2 Liquor Licenses for Sushi Edo Inc. at 1673 Algonquin Road
- Special Use grant for a veterinary clinic (American Veterinary Group) at 1327 Golf Road
- Public hearing to amend the Electrical Aggregation Plan of Operation and Governance
🗳️ How they voted (7 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes and hearing public comment. The main substantive item is finalizing interview questions for police, likely for upcoming hiring. The agenda is mostly procedural, with no major decisions or contracts listed.
- Finalize police interview questions
- Approval of minutes from March 11, 2024 meeting
- Public comment period
- Budget discussion (listed under items not on the agenda)
Planning and Zoning Commission
The Rolling Meadows Planning and Zoning Commission will hold public hearings on two special use permit requests: one for a veterinary clinic at 1327 Golf Road and another for a Citibank drive-thru at 1501 Algonquin Road. The commission will also consider a plat of consolidation for a property at 3005 Kirchoff Road. Staff reports include an introduction to the Kirchoff Road Sub-Area Plan and a review of draft special use application forms.
- Special use permit for American Veterinary Group's 'Urgent Vet' clinic at 1327 Golf Road
- Special use permit for Citibank drive-thru at 1501 Algonquin Road
- Plat of consolidation for 3005 Kirchoff Road to create a lot of record
- Introduction to Kirchoff Road Sub-Area Plan (no presentation)
- Review of draft special use application forms
Environmental Committee
The Rolling Meadows Environmental Committee will review a revised Single-Family Residential Drainage Assistance Program and provide feedback before final approval. The program, funded by stormwater fees with at least $50,000 in first-year funding, would cover free design advice and waive application fees for homeowners who complete qualifying drainage improvements. The committee will also discuss updates to the city’s 2024 sustainability plan and work schedule.
- Revised Single-Family Residential Drainage Assistance Program for owner-occupied homes with standing water lasting over 48 hours
- Ordinance No. 24-00 amending Chapter 110 to implement the drainage program (first reading approved March 26)
- First-year program funding of at least $50,000 from the City’s Stormwater Fee
- Application fee waiver for homeowners who complete DIY drainage improvements over $500 with paid receipts
- Updates to the 2024 Sustainability Plan and Environmental Committee work plan covering EV charging studies and commercial recycling reviews
City Council
The City Council will hold a public hearing to amend the Electrical Aggregation Plan of Operation and Governance. The body is also deciding on several second-reading ordinances regarding zoning and leases, as well as awarding multiple service contracts.
- Road Resurfacing Project award to Builders Paving LLC for $1,297,800.00
- Resurfacing Observation Engineering Services award to Christopher B. Burke Engineering not to exceed $78,546.00
- Ordinance to authorize adult-use cannabis transporting organizations as a special use
- Special use permit for pet day care (Doggy Gym and Swim) at 5100 Newport Drive
- Communications Water Tower Lease Agreement with T-Mobile Central, LLC
🗳️ How they voted (10 roll-call votes)
Veteran's Committee
The Rolling Meadows Veterans Committee is meeting to approve minutes, hear updates, and plan upcoming events including Memorial Day ceremonies, a flag ash repository project, and a flag retirement ceremony. They will also discuss a speaker for the Veterans Dinner, gift ideas, and a possible veteran booth at the Block Party on June 7.
- U.S. Flag Ash Repository Project update
- Memorial Day speaker Father Brian Simpson accepted
- Volunteer needed for deceased veterans invites
- New online and paper parade application available
- Blue Star Family Flags notice in city newsletter
Committee of the Whole
The Committee of the Whole is discussing the creation of a $30,000 in-house emergency financial assistance program administered by the Human Services Department. The body is also reviewing the future of the electric aggregation program and the city's responsibility for sanitary lateral repairs.
- Proposed $30,000 Emergency Financial Assistance program for rent (up to $1,700) and utilities (up to $500)
- Discussion on transitioning electric aggregation to a 'price match' program using RECs or a $15,000 civic contribution
- Review of sanitary lateral ownership and maintenance costs, including $825,000 dedicated for lining over 5 years
- Discussion of Debt Management Policy
- Proposed updates to the Plan of Operation and Governance (POGO) for electricity aggregation
Foreign Fire Insurance Board
The Rolling Meadows Foreign Fire Insurance Board is meeting to review the status of previously approved equipment purchases, including fans, dive gear, kitchen tables, and recliners, and to consider new purchase requests for vacuums, smoker supplies, blenders, squeegees, and a uniform reimbursement. The board also reminds members that new purchase requests must include price estimates and that approved items must be purchased by the next meeting or funds revert to the Foreign Fire Tax Fund.
- Yearly Running Shoe Program completed: $6,420.86 invoice paid
- CMC Clutches purchased and in service: $4,232.17 paid
- New business: Milwaukee Cordless wet/dry vacuums, station smoker supplies, Vitamix blenders, silicone squeegees, Battalion 15 uniform reimbursement
- Recliners purchased; delivery to Station 16 on 3/9/24, Station 15 soon after; old grey recliners to be donated
- Charging stations purchased but being returned
City Council
The City Council will discuss increasing Class D liquor licenses and modifying zoning for cannabis transporting organizations. The body is also reviewing several contracts for city hall carpeting, street maintenance, and fireworks.
- Ordinance to increase Class D liquor licenses for Wing Ding, Inc at 1911 Algonquin Road
- Zoning modification to allow Adult-Use Cannabis Transporting Organizations as a Special Use
- Contract with Cutting Edge Carpets & Floors for City Hall carpeting totaling $26,380.00
- Street maintenance contract for pavement restorative seal with Corrective Asphalt Materials not to exceed $84,000.00
- Professional services agreement amendment with Baxter & Woodman for lead service line inventory increased from $32,000.00 to $50,000.00
🗳️ How they voted (7 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire & Police Commissioners is meeting to approve prior minutes, hear public comment, and address unfinished business. They will receive an update on Probationary Firefighter Mahoney and vote on police interview questions. No new business items are listed.
- Vote on police interview questions
- Update on Probationary Firefighter Mahoney
- Approval of minutes from February 12, 2024 meeting
Planning and Zoning Commission
The Rolling Meadows Planning and Zoning Commission will hold three public hearings on special use permits and a zoning code amendment. The commission will consider a pet daycare at 5100 West Newport Drive, a zoning text amendment to allow adult-use cannabis transporting organizations, and an expansion of an auto body repair service at 3831 Industrial Avenue. The agenda also includes approval of the November 7, 2023 minutes and a staff report update.
- Special use permit for Doggy Gym and Swim pet daycare at 5100 West Newport Drive, Unit 7
- Zoning code amendment to add 'adult-use cannabis transporting organization' as a permitted/special use
- Special use permit for Body Builders Automotive to expand into 3831 Industrial Avenue
- Approval of November 7, 2023 meeting minutes
- Staff report on ongoing projects and cases
Environmental Committee
The committee will discuss development plans for the three-acre Icenogle property and potential Earth Day activities. Members will also consider alternatives for the city's electricity aggregation program, such as purchasing renewable energy certificates or accepting a $15,000 civic contribution. Additionally, the committee will review progress on various Sustainability Plan goals.
- Development and Earth Day plans for the Icenogle property
- Renewable energy allocation options for electricity aggregation
- Potential $15,000 civic contribution via aggregation authority
- Updates to the city's Sustainability Plan
City Council
The City Council is reviewing liquor license amendments for businesses on Plum Grove and Algonquin Roads. The body is also considering several equipment purchases for police and public works, as well as state grant agreements.
- Liquor license amendments for 2300 Plum Grove Road and 1911 Algonquin Road
- Purchase of 3 Ford Utility Interceptors and lighting not to exceed $189,015
- Purchase of Caterpillar CB4.0-03 Utility Paving Compactor not to exceed $80,000
- Street maintenance crack sealing contract for Patriot Paving Maintenance not to exceed $50,000
- State grant agreements totaling $631,641 for lead service line inventory, human services, and VOCA funding
🗳️ How they voted (6 roll-call votes)
Veteran's Committee
The Rolling Meadows Veterans Committee is meeting to approve minutes, receive updates on ongoing projects, and plan upcoming events. Old business includes a polo shirt fundraiser, the U.S. Flag Ash Repository, Memorial Day updates, and adding Space Force to the Veterans Memorial. New business covers selecting speakers for Memorial Day and the Veterans Dinner, plus gift ideas for the dinner.
- RM Veteran Polo Shirt Fundraiser – taking orders
- U.S. Flag Ash Repository Project update
- Addition of Space Force to the Veterans Memorial
- Speaker for Memorial Day
- Speaker for Veterans Dinner
Committee of the Whole
The Committee of the Whole is discussing a draft ordinance to update the Single-Family Residential Drainage Assistance Program. The proposed program shifts the City's role toward providing technical advice and partial grant reimbursements for private property projects.
- Proposed grant reimbursements of 40% (up to $2,000) for owners and 80% (up to $4,000) for 'qualified need' owners
- Requirement that grant-funded projects must involve at least three adjoining property owners
- Proposed $250 fee for technical assistance only (refundable if improvements over $500 are implemented)
- Proposed $500 fee for technical assistance and grant reimbursement applications
- Requirement for grant contracts to be recorded with the Cook County Clerk’s office
City Council
The City Council is deciding on several liquor and gaming license reductions and awarding contracts for infrastructure and city services. The meeting includes a second reading for ordinances regarding business closures and license updates.
- Contract for Vermont Street and Davis Court Water Main Project to Gerardi Sewer & Water for $1,299,684.25
- Professional services for Vermont Street and Davis Court Water Main Project not to exceed $133,384.00
- Ordinance to reduce Video Gaming Accessory licenses for 4015 Algonquin Road and 2121 Plum Grove Road
- Ordinance to reduce Class A-1 and A-2 liquor licenses for 4015 Algonquin Road and 2121 Plum Grove Road
- Contract with Mad Bomber Fireworks Productions for 2024 and 2025 4th of July displays
🗳️ How they voted (8 roll-call votes)
Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners is meeting to approve minutes from January, hear public comment, and receive an update on police testing. The agenda is mostly procedural, with no specific decisions or proposals listed.
- Approval of minutes from January 8, 2024 regular meeting
- Public comment period
- Police testing update under unfinished business
Planning and Zoning Commission
The February 6, 2024 Planning and Zoning Commission meeting is cancelled. The next regularly scheduled meeting is March 5, 2024 at 7:00 p.m. This agenda contains no items for discussion or decision.
- Meeting cancelled
Environmental Committee
The Environmental Committee will discuss member interests regarding various topic areas and the 2024 Work Plan. The committee is also tasked with setting tentative dates for upcoming community events in 2024. Additionally, the city intends to collaborate with UIC undergraduate students on sustainability projects.
- Discussion of the 2024 Sustainability Plan and Work Plan
- Setting tentative dates for 2024 events including Prairie Burn and Earth Day Rain Garden Planting
- Review of Icenogle property development
- Proposed collaboration with UIC undergraduate Planning students
Fire Pension Board
The Rolling Meadows Firefighters’ Pension Fund Board of Trustees will meet to approve annual cost of living adjustments for pensioners. The board will also discuss the selection of a fiduciary liability insurance broker and review actuarial and audit services.
- Approval of Annual Cost of Living Adjustments for Pensioners
- Application for Membership for Colin Mahoney
- Deferred Retirement Benefits for Michael Mueller
- Selection and appointment of Fiduciary Liability Insurance Broker
- Review and approval of Ottosen DiNolfo Engagement Letter
City Council
The City Council will discuss excluding the city from the Cook County Paid Leave Ordinance in favor of a local ordinance. The body is also reviewing several equipment purchases and license reductions for local businesses.
- Ordinance No. 24-01: Excluding the City from Cook County Paid Leave Ordinance
- Purchase of a 2024 Volvo EWR130E GPE Wheeled Excavator from Alta Equipment (not to exceed $250,000)
- Purchase of water meters and parts from Core & Main (not to exceed $60,000)
- FY 2024 Locating Services Contract with US Infrastructure Corporation (not to exceed $65,000)
- Reduction of video gaming and liquor licenses for Stadium Sports Bar & Grill and Anna’s Red Apple
🗳️ How they voted (7 roll-call votes)
City Council
The regularly scheduled City Council meeting for January 23, 2024, was cancelled due to a lack of quorum. A special meeting has been scheduled for January 30, 2024.
Veteran's Committee
The Rolling Meadows Veterans Committee is meeting to approve minutes from October 27, 2023, and receive committee updates. Old business includes the RM Veteran Polo Shirt Fundraiser, currently taking orders, and the Flag Disposal Receptacle Project. No new business items are listed.
- Approval of meeting minutes from October 27, 2023
- RM Veteran Polo Shirt Fundraiser – taking orders now
- Flag Disposal Receptacle Project
Police Pension Board
The Rolling Meadows Police Pension Fund Board of Trustees is meeting to handle routine pension fund business, including approving minutes, reviewing investment and accountant reports, and discussing possible actions on cash management, actuarial services, and audit services. The board will also consider approving annual cost-of-living adjustments for pensioners, reviewing fiduciary liability insurance renewal, and adopting decisions for specific individuals. Public comment is limited to 3 minutes per person.
- Investment reports from Sawyer Falduto Asset Management, LLC, IPOPIF – Verus Advisory, Inc, and State Street
- Accountant's report from Lauterbach & Amen, LLP including monthly financial report and bill approval
- Discussion/Possible Action on Cash Management Policy
- Application for membership by Michael Winiarczyk
- Approve Annual Cost of Living Adjustments for Pensioners
Committee of the Whole
The regularly scheduled Committee of the Whole meeting for January 16, 2024, has been cancelled.
City Council
The City Council is considering an ordinance to exempt the city as a municipal employer from the Cook County Paid Leave Ordinance. This action aims to maintain the city's existing paid leave policies and avoid operational disruptions. The council will also review several maintenance agreements and appropriations.
- Ordinance No. 24-00 to exclude the City from Cook County Paid Leave Ordinance 24-0583
- Payment of bills on warrant totaling $2,159,097.47
- Annual Maintenance Agreement with Tyler Technologies for ERP Software
- FY 2024 Motor Fuel Tax Appropriations for Public Works Street Reconstruction
- FY 2024 Motor Fuel Tax Appropriations for Public Works Street Maintenance
🗳️ How they voted (4 roll-call votes)
Board of Fire and Police Commissioners
The Rolling Meadows Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes from the previous meeting. The main actionable item is a decision on hiring firefighter candidate Mahoney, with no other substantive items listed.
- Approval of minutes from December 11, 2023 meeting
- Hiring of fire candidate Mahoney
Planning and Zoning Commission
The January 2, 2024 Planning and Zoning Commission meeting is cancelled due to lack of business. Two scheduled public hearings will be rescheduled to the next regular meeting on February 6, 2024 at 7 p.m. in the City Council Chambers.
- Special Use Permit for Crown Castle to expand personal wireless services at 2121 Euclid Avenue (Rolling Meadows Court House)
- Text amendment and possible special use permit for Secure Transport, LLC to operate an adult-use cannabis transporting organization at 3601 Algonquin Road (Crossroads Corporate Center)
Environmental Committee
The Rolling Meadows Environmental Committee is reviewing its 2024 work plan and discussing member assignments for various environmental topics. The committee will also review upcoming community event dates and the status of the Icenogle property.
- Review of 2024 Work Plan including plastic bag bans and electric vehicle charging infrastructure
- Discussion of Icenogle property development
- Proposed 2024 event dates including Prairie Burn Sunday and Earth Day rain garden planting
- Update on the recently adopted Rolling Meadows Sustainability Plan