Rolling Meadows public meetings in 2025

Committee of the Whole

The Committee of the Whole will receive an update on the 2025 Sustainability Plan and its progress on 47 strategies. Staff will request council direction on Goal MO-2, which proposes expanding the use of smart technology to manage operations with sustainability impact. The council will be asked to weigh the viability and scope of implementing such smart‑city sensors and systems, noting potential upfront costs and complexity.

• 2025 Sustainability Plan Annual Update presentation
• Staff request for council direction on Goal MO-2: expand smart‑city technology

The Committee of the Whole reviewed the 2025 Sustainability Plan update, noting its adoption in 2023, recent awards, and the installation of EV chargers. Staff asked for direction on expanding smart‑city technology, and the council requested additional information and coordination with Cook County. No formal actions or approvals were taken; the meeting was adjourned by unanimous voice vote.

• Adjourned by voice vote (unanimous)

City Council

The Rolling Meadows City Council will consider a series of second‑reading ordinances, including a bond parameters ordinance that authorizes up to $7.1 million of debt for local road projects, a redevelopment agreement for the former fire station at 3111‑3113 Meadow Drive, and updates to zoning, building codes, and community‑development fees. The meeting also includes consent resolutions for vehicle purchases, snow‑salt, professional services, and other contracts.

• Adopt Bond Parameters Ordinance – par amount not to exceed $7.1 M, max coupon 6%, max annual principal $600,000 (2nd reading)
• Approve Redevelopment Agreement with Abide Group, LLC for sale and redevelopment of 3111‑3113 Meadow Drive (former fire station) (2nd reading)
• Update Community Development Fees and Regulations (Ordinance 25‑80) (2nd reading)
• Purchase three 2026 Ford Utility Interceptor Hybrids from Currie Motors for $159,024.00 (Resolution 25‑R‑98)
• Authorize purchase of up to 960 tons of road salt from Morton Salt Inc. for $66,700.80 (Resolution 25‑R‑99)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to elect its 2026 officers and consider the approval of Enrique Bravo for the Police Lateral Entry List. The board will also continue discussions regarding the entry level hiring process for police.

• Approval of Enrique Bravo on Lateral Entry List
• Election of 2026 Officers
• Review of $523.00 Diaz Medical Exam expense
• Discussion on police entry level hiring process

The board approved the November 10, 2025 meeting minutes. Tom Callard was re‑elected Chairman and John Loesch elected Secretary, each unanimously. The commission voted to add Enrique Bravo to the police lateral list and approved the updated list. No other substantive actions were taken.

• Approved November 10, 2025 meeting minutes (unanimous)
• Re‑elected Tom Callard as Chairman (unanimous)
• Elected John Loesch as Secretary (unanimous)
• Approved addition of Enrique Bravo to police lateral list and updated list (unanimous)

Foreign Fire Insurance Board

The board is meeting to review old business and new requests for equipment and supplies. Discussions include items for Station 16, Squad 15, and EMS training materials.

• Tablet Command Equipment/Setup
• New Intubation Mannequin and EMS Airway Training Supplies
• Squad 15 Paratech Equipment and U.S. Cargo Control Chain
• New Hose for 610 Trash line and Live Load
• Running Shoe Program

The board approved funding for several purchases, including $15,000 for Squad 15 Paratech equipment and a U.S. cargo control chain, $1,030 for hose rack winders, $240 for two toasters, $8,160 for the annual running shoe program, $2,500 for 100 hats, $2 0,875 for four treadmills, and $1,600 for additional Tablet Command Setup funds. All of these motions passed unanimously. The board also reappointed Charlie Myers and Nick Mann as Foreign Fire Trustees for another three‑year term.

• Approved $1,030 for two hose rack hose winders (unanimous)
• Approved $15,000 for Squad 15 Paratech equipment & U.S. cargo control chain (unanimous)
• Approved $240 for two 4‑slice toasters (unanimous)
• Approved $8,160 for the annual running shoe program (unanimous)
• Approved $2,500 for purchase of 100 hats (unanimous)
• Approved $2 0,875 for four new treadmills (unanimous)
• Approved $1,600 for additional Tablet Command Setup funds (unanimous)
• Reappointed Charlie Myers and Nick Mann as Foreign Fire Trustees for three‑year terms

Environmental Committee

The Rolling Meadows Environmental Committee will hear a presentation on the City’s progress toward the 2023 Sustainability Plan and will review the 2026 work plan and event schedule. The committee will discuss four large projects slated for completion by the end of 2026: the Bicycle and Pedestrian Planning Study, the SolSmart designation effort, revisions to subdivision regulations, and participation in the EPA Community Rating System. Additional items include the renewed electric aggregation contract with MC2 and the recent repeal of minimum parking ratios.

• Presentation of the 2023 Sustainability Plan update (Item 4.a)
• Review of the 2026 Environmental Committee work plan and event schedule (Item 4.b)
• Bicycle and Pedestrian Planning Study with Chicago Metropolitan Agency for Planning
• Pursuit of SolSmart designation for solar policy updates
• Renewal of the Electric Aggregation contract with MC2

The Environmental Committee did not approve the meeting minutes. A motion to adjourn was made by Chair Koehler and passed unanimously, ending the meeting at 6:40 p.m. No other actions were approved, denied, or tabled.

• Minutes not approved
• Adjourned meeting (unanimous vote)

Board of Fire and Police Commissioners

The scheduled Board of Fire & Police Commissioners meeting for December 8, 2025 was cancelled. No agenda items were discussed or decided.

Planning and Zoning Commission

The Planning and Zoning Commission will hold a public hearing to consider a plat consolidation and a special use permit for St Mary’s Coptic Orthodox Church at 2150 & 3839 W Frontage Road, which would allow a 16,000‑sq‑ft gymnasium, childcare center, and retreat center. The commission will also review a special use permit amendment for Legion FC at 3660 Edison Place to expand an indoor athletic facility over 5,000 sq ft, adding a soccer training area, table‑tennis space, storage, and a cafeteria. Staff reports will be presented and the commission will vote on motions to close the hearings and approve the draft ordinances.

• Plat consolidation and special use permit for St Mary’s Coptic Orthodox Church, 2150 & 3839 W Frontage Road (16,000 sq ft gym, childcare, retreat)
• Special use permit amendment for Legion FC indoor athletic facility >5,000 sq ft at 3660 Edison Place
• Public hearing and motions to close hearings and approve draft ordinances
• Staff reports and public comment period

The Planning and Zoning Commission approved the November 4, 2025 special meeting minutes by voice vote, with all members voting aye. The commission then voted to open a public hearing on St. Mary's Coptic Orthodox Church’s special use permit for a gymnasium, daycare center, and retreat facility. Both motions passed unanimously. No other actions were taken during the meeting.

• Approved November 4, 2025 special meeting minutes (voice vote, unanimous)
• Opened public hearing on St. Mary's Coptic Orthodox Church special use permit (voice vote, unanimous)

City Council

The council will consider a second‑reading vote on Ordinance No. 25‑76 to issue not‑to‑exceed $7,100,000 in general obligation bonds for road and other capital improvements. It will also adopt the FY2026 annual budget and 2026‑2030 Capital Improvements Plan (Ordinance No. 25‑66) and review several zoning amendments, including data‑center regulations and self‑storage tax changes. Additional items include a special‑use permit for a Commonwealth Edison substation and a purchase of Motorola public‑safety equipment.

• Ordinance No. 25‑76 – Issue up to $7,100,000 in general obligation bonds for capital projects
• Ordinance No. 25‑66 – Adopt FY2026 annual budget and 2026‑2030 Capital Improvements Plan (second reading)
• Ordinance No. 25‑61 – Annex property at 2200 West Frontage Road, Palatine, IL and zone it automatically
• Ordinance No. 25‑71 – Modify zoning ordinance concerning data centers (second reading)
• Resolution No. 25‑R‑97 – Authorize purchase of Motorola public‑safety communications equipment, not to exceed $47,550.71

The council postponed an annexation ordinance to allow correction of the legal notice. It adopted the FY2026 budget and the 2026‑2030 capital improvements plan, a municipal self‑storage tax, and several property‑tax levy ordinances. Multiple zoning amendment ordinances were approved, and a $7.1 million general‑obligation bond package for road and other capital projects was adopted. The November 25 warrant was also approved.

• Postponed Ordinance 25-61 annexation to Dec 16 2025 (6‑0)
• Adopted Ordinance 25-66 FY2026 budget & 2026‑2030 capital improvements plan (6‑0)
• Adopted Ordinance 25-67 municipal self‑storage tax (6‑0)
• Adopted property‑tax levy ordinances for city, library, and levy abatement (each 6‑0)
• Adopted zoning amendment ordinances 25-71 through 25-75 (data centers, walls/fences, solar, self‑storage, EV charging) (6‑0 each)
• Adopted Ordinance 25-76 $7.1 million general‑obligation bonds for capital projects (6‑0)
• Approved November 25, 2025 warrant payment (6‑0)

Committee of the Whole

The Committee of the Whole is reviewing a Bond Parameters Ordinance to fund local road projects. The proposal aims to address a projected shortfall in the Local Road Fund to support infrastructure and safety improvements.

• Proposed Bond Parameters Ordinance: Par amount not to exceed $7.1 million
• Planned road projects including Algonquin/New Wilke intersection ($600,000) and Weber Drive reconstruction ($990,000)
• Central Road Reconstruction project to widen road and add a multi-use path ($1,400,000)
• Zoning amendments concerning antennas and antenna support structures
• Updates from 2018 to 2024 Model Building Codes

The Committee voted 5‑0 to allow Alderperson Budmats to attend the meeting remotely. A second 5‑0 vote permitted Alderperson Boucher to join remotely as well. Later, the Committee approved 6‑0 that staff may proceed with a Bond Parameters Ordinance at the November 25 City Council meeting.

• Permitted Alderperson Budmats to attend remotely (5-0)
• Permitted Alderperson Boucher to attend remotely (5-0)
• Authorized staff to adopt bond parameters ordinance at Nov 25 council meeting (6-0)

Police Pension Board

The Rolling Meadows Police Pension Board will meet to approve meeting minutes, financial reports, and bills. The board will discuss cash management policy and establish 2026 meeting dates.

• Approval of July 28, 2025 meeting minutes
• Presentation and approval of bills
• Discussion/Possible Action – Cash Management Policy
• Establish 2026 Board Meeting Dates
• Review/Approve – Updated Board Rules and Regulations

Board of Fire and Police Commissioners

The Board will approve the police department's updated Lateral Eligibility List. It will also review board expenses, discuss a new ordinance and term limits for boards and commissions, and consider a hiring pool flow chart for police. Additional items include approving the minutes from the October 13, 2025 meeting and public comment.

• Approve minutes from October 13, 2025 meeting
• Review board expenses: Diaz Psych $700, Koudakis and Chandler Psychs $1,400, Callard Seminar $400, Membership Renewal $400
• Discuss new ordinance and term limits for Boards and Commissions
• Review police hiring pool flow chart
• Approve updated Lateral Eligibility List for police

The commissioners approved the updated police lateral list that adds Earl Baldwin and Scott Chae, with a unanimous vote. They also unanimously moved the December 8 regular meeting to December 15. Earlier, the minutes of the October 13 meeting were approved and two probationary firefighters were scheduled to be sworn in on November 17. The meeting was adjourned at 9:26 a.m.

• Approved updated police lateral list adding Earl Baldwin and Scott Chae (unanimous)
• Moved December 8 meeting to December 15 (unanimous)
• Approved October 13 minutes (unanimous)
• Scheduled swearing‑in of two probationary firefighters on Nov 17
• Motion to adjourn passed (unanimous)

City Council

The City Council will conduct public hearings regarding the City and Library tax levies and the FY 2026 budget. The body will also consider several zoning updates and a professional services agreement for road reconstruction.

• Public hearings for City and Library FY 2026 Budget and Tax Levies
• Resolution No. 25-R-90: $875,318.00 for Central Road Reconstruction Phase II engineering services with Ciorba Group, Inc.
• Ordinance No. 25-61: Annexation and zoning of 2200 West Frontage Road, Palatine, Illinois
• Ordinance No. 25-63: Special Use Permit for Commonwealth Edison Company Substation at 1901 Golf Road
• Ordinance No. 25-00: Establishment of a municipal self-storage tax

The City Council approved the minutes from the October 14 and October 28 meetings by voice vote. It adopted Ordinance No. 25-60 establishing fees for connections to the city’s water and sanitary sewer utilities with a 5‑0 vote. The council postponed Ordinance No. 25-61 on annexing 2200 West Frontage Road to November 28, also by a 5‑0 vote. Nine consent‑agenda ordinances were moved forward for a second reading, while items K, N, O and P were pulled from the agenda.

• Approved October 14, 2025 minutes (voice vote)
• Approved October 28, 2025 minutes (voice vote)
• Adopted Ordinance 25-60 – water and sewer connection fees (5‑0)
• Postponed Ordinance 25-61 – annexation of 2200 West Frontage Rd (5‑0)
• Adopted Ordinance 25-62 – disposal of surplus city property (5‑0)
• Moved nine consent‑agenda ordinances to second reading (5‑0)
• Pulled item K (solar energy zoning amendment) from agenda
• Pulled items N, O, P per staff request

Planning and Zoning Commission

The Rolling Meadows Planning and Zoning Commission will conduct public hearings on seven proposed zoning text amendments, covering data centers, antenna definitions, fencing rules, solar energy systems, warehousing/self‑storage uses, and electric vehicle charging regulations. The commission will also hear a special use permit request from Commonwealth Edison for a 100‑foot monopole at 1901 Golf Road. No decisions are recorded; the items are for public input and commission consideration. Discussion items include a preliminary review of a gas‑station consolidation on Hicks Road.

• Public hearing on text amendment to add a definition of “Data Center” and permit it in the M‑2 zoning district
• Special Use Permit request for Commonwealth Edison at 1901 Golf Road to construct a 100‑foot monopole for radio communications
• Public hearing on text amendment to clarify definitions and uses related to antennas, antenna structures, and antenna support structures
• Public hearing on text amendment to clarify where decorative walls, fences, and screens may be located in various districts
• Public hearing on text amendment to update definitions and regulations for solar energy systems

The Planning and Zoning Commission voted unanimously to adopt a text amendment creating a new “Data Centers” land‑use category permitted in the M‑2 zoning district. The commission also unanimously approved a special‑use permit for an 85‑foot ComEd antenna support structure at Golf Road and New Wilke Road. Both items were heard publicly and the hearings were closed by voice vote.

• Approved Data Centers land‑use amendment (4‑0)
• Closed public hearing on Data Centers amendment (4‑0)
• Approved ComEd antenna special‑use permit (4‑0)
• Closed public hearing on ComEd antenna permit (4‑0)

Fire Pension Board

The Rolling Meadows Firefighters’ Pension Fund Board will consider several financial and administrative matters. Key actions include approving regular retirement benefits for Mark Hayden and reviewing the presentation and approval of bills. The board will also discuss old business items such as the Northern Trust sweep account and set dates for 2026 meetings.

• Presentation and approval of bills
• Review/approve regular retirement benefits – Mark Hayden
• Discussion/potential action – Northern Trust sweep account
• Establish 2026 board meeting dates
• Approval of trustee training registration fees and reimbursable expenses

Capital Projects Committee

The Capital Projects Committee will present and discuss the proposed 2026‑2030 Capital Improvement Plan, a five‑year program totaling $56 million. The committee will also vote on the 2026 project schedule and consider changes from Ordinance No. 25‑55. Additional items include a $75,000 budget for Kirchoff Road monuments and signage and a $35,000 allocation for police body‑worn cameras.

• Presentation and review of the 2026‑2030 Capital Improvement Plan ($56 million total)
• Approval of the 2026 Capital Projects Committee schedule
• Review of changes adopted in Ordinance No. 25‑55
• $75,000 budget for Kirchoff Road monument and signage on Rt. 53
• $35,000 purchase of police body‑worn cameras and cloud service

Veteran's Committee

The Rolling Meadows Veterans Committee will review upcoming veteran events, recognize a veteran's service, and consider new initiatives for 2026, including possible custom street banners. The meeting includes updates on a Veterans Dinner on November 7 and a Veterans Day ceremony at the Carillon Tower on November 11.

• Veterans Dinner – Friday, November 7 at 5:30 pm (attendance, program, raffle update)
• Veterans Day at the Carillon Tower – Tuesday, November 11 at 11:00 am
• Central Road School Veterans Day Appreciation Event – November 11 (see flyer)
• Recognition of Zach Hildebrant’s service to Rolling Meadows (to be presented at tonight’s City Council meeting)
• Discussion of a possible Veterans Committee initiative for 2026

City Council

The City Council will discuss updating business license fees and water/sewer utility fees. The body is also deciding on the purchase of firefighting equipment and the dissolution of a TIF project area.

• Purchase of firefighting SCBA equipment not to exceed $447,416.20
• Purchase of a Solo Rescue Decontamination Washer not to exceed $31,195.00
• Ordinance to terminate the Kirchoff Road/Owl Drive Redevelopment Project Area TIF
• Annexation of property at 2200 West Frontage Road, Palatine, Illinois
• Class GA Liquor License for video gaming at Jerky Jerk Rolling Meadows LLC (3991 Algonquin Road)

The council adopted Ordinance 25‑57 granting a Class GA liquor license for video gaming to Jerky Jerk Rolling Meadows LLC, and adopted Ordinance 25‑58 updating business license fees. It also approved the purchase of fire‑fighting self‑contained breathing apparatus equipment for up to $447,416.20 and a solo rescue decontamination washer for up to $31,195.00, along with several other resolutions. The October 28 warrant was approved and the council entered closed session for union negotiations.

• Adopted Ordinance No. 25‑57 (Class GA liquor license for Jerky Jerk Rolling Meadows LLC) – 6 Ayes, 1 Nay
• Adopted Ordinance No. 25‑58 (Update business license fees) – 7 Ayes, 0 Nays
• Adopted Ordinance No. 25‑59 (Terminate Kirchoff Road/Owl Drive TIF project area) – 7 Ayes, 0 Nays
• Approved October 28, 2025 warrant – 7 Ayes, 0 Nays
• Adopted Resolution No. 25‑L (Purchase fire SCBA equipment up to $447,416.20) – 7 Ayes, 0 Nays
• Adopted Resolution No. 25‑M (Purchase solo rescue decontamination washer up to $31,195.00) – 7 Ayes, 0 Nays
• Adopted Resolution No. 25‑R‑83 (Pension funding policy) – 7 Ayes, 0 Nays
• Entered closed session for union negotiations – 7 Ayes, 0 Nays

Tax Increment Finance (TIF)

The City of Rolling Meadows is conducting annual Joint Review Board meetings for Tax Increment Finance (TIF) districts No. 2 and No. 4. The boards will review the annual TIF reports for both districts.

• Review of Annual TIF Report for TIF No. 2
• Review of Annual TIF Report for TIF No. 4

Committee of the Whole

The regularly scheduled Committee of the Whole meeting on October 21, 2025 was cancelled. No agenda items were considered. The next meeting is set for Tuesday, November 18, 2025 at 7:00 p.m.

City Council

The Rolling Meadows City Council will consider several ordinance amendments, including changes to city administration rules, groundwater use prohibitions, and low‑speed electric bicycle regulations. A consent ordinance will approve a Class GA liquor license for Jerky Jerk Rolling Meadows LLC at 3991 Algonquin Road and update business license fees. The council will also award a professional engineering design contract for the 2026 Road Rehabilitation Program, not to exceed $128,881, and hear a presentation on the FY2026 library budget and property tax levy request.

• Ordinance No. 25-55 – Amend Chapter 2 “Administration” of the Code of Ordinances (2nd reading)
• Ordinance No. 25-56 – Amend city prohibitions on groundwater as a potable water supply (2nd reading)
• Ordinance No. 25-51 – Regulate low‑speed electric bicycles; helmet requirement removed (2nd reading)
• Ordinance No. 25-00 – Approve Class GA liquor license for Jerky Jerk Rolling Meadows LLC, 3991 Algonquin Road (1st reading)
• Resolution No. 25‑R‑82 – Award engineering services for 2026 Road Rehabilitation Program, not to exceed $128,881

The City Council adopted Ordinance No. 25-55, Ordinance No. 25-56, and Ordinance No. 25-51, each with a 5‑0 vote. It moved two other ordinances to a second reading and approved the October 14 warrant. The Council also adopted Resolution No. 25‑R‑82 awarding a design‑engineering contract for the 2026 road rehabilitation program, not to exceed $128,881.

• Adopted Ordinance No. 25-55 (administration changes) – vote 5‑0
• Adopted Ordinance No. 25-56 (groundwater use amendment) – vote 5‑0
• Adopted Ordinance No. 25-51 (low‑speed e‑bike regulation) – vote 5‑0
• Moved Ordinance No. 25-00 (Class GA liquor license for Jerky Jerk Rolling Meadows LLC) to 2nd reading – vote 5‑0
• Moved Ordinance No. 25-00 (business license fee update) to 2nd reading – vote 5‑0
• Approved payment of October 14, 2025 warrant – vote 5‑0
• Adopted Resolution No. 25‑R‑82 awarding engineering services contract for road rehab program, not to exceed $128,881 – vote 5‑0
• Entered closed session to consider pending litigation – vote 5‑0

Board of Fire and Police Commissioners

The Board will approve minutes from the August 11 regular meeting and the August 26 special meeting. It will review board expenses, including a $518.00 charge from Elliot Physical and a $479.50 charge for polygraph exams by Chandler, Koudakis, & Diaz. The commission will receive updates on two fire‑candidate background checks and discuss the police eligibility pool process, and will consider proposed rule changes to the background‑check process.

• Review of Board Expenses – Elliot Physical $518.00
• Review of Board Expenses – Chandler, Koudakis, & Diaz Polygraph Exams $479.50
• Unfinished Business – Fire: Update on two candidates in background process
• Unfinished Business – Police: Discuss Police Eligibility Pool process
• New Business – Commission: Discuss rules and regulation changes to background process

The commissioners unanimously approved the minutes from the July 14, 2025 meeting. They also approved the motion to adjourn the October 13 meeting. Rachel Reiter was designated to cover for Lisa Kaiser during her January maternity leave. The commission agreed to extend Probationary Officer Jimenez's probation as outlined in the police collective bargaining contract.

• Approved July 14, 2025 meeting minutes (unanimous)
• Adjourned October 13, 2025 meeting (unanimous)
• Assigned Rachel Reiter to cover for Lisa Kaiser during maternity leave
• Commission agreed to extend probation for Officer Jimenez

Environmental Committee

The Rolling Meadows Environmental Committee will consider options for the Community Garden at the south entrance of Kimball Hill Park, including taking over maintenance, recommending other groups, or discontinuing the garden. Members will also finalize staffing, supplies, and budget for the Sustainability Saturdays "Bike Party" scheduled for October 4, 2025. Additionally, the committee will begin brainstorming actions for Sustainability Plan goal SC-4 to raise awareness of diverse cultural traditions.

• Decide on leadership or discontinuation of the Community Garden near the south entrance to Kimball Hill Park
• Finalize organization, positions, and supplies for the Sustainability Saturdays "Bike Party" on October 4, 2025
• Review and approve a total budget of $1,500 for the Bike Party (including $980 material costs and $300 previously approved for the maintenance clinic)
• Brainstorm event or communication concepts for Sustainability Plan goal SC-4 (cultural‑tradition awareness)
• Discuss status of Sustainability Plan goals L-3 (subdivision regulations) and WR-1 (plastic bag pollution) which remain in "No Action"

The Rolling Meadows Environmental Committee approved the September 4, 2025 meeting minutes and the August 7, 2025 meeting minutes by voice vote. No other formal actions or votes were recorded; the remainder of the meeting consisted of discussion about the community garden, the Bike Party, and updates to the Sustainability Plan.

• Approved September 4, 2025 minutes (voice vote)
• Approved August 7, 2025 minutes (voice vote)

City Council

The Rolling Meadows City Council will vote on several pending ordinances, including updates to alarm system fees and a special‑use permit for 2121 Euclid Avenue. It will also consider consent resolutions authorizing a $452,806 ambulance purchase, a $99,996 professional services agreement, and an $84,000 renovation contract for City Hall. Presentations will cover the FY 2026 proposed budget, a five‑year financial forecast, and a capital improvements plan. A public hearing on a Class GA gaming accessory license for Jerky Jerk Rolling Meadows LLC will be held.

• Ordinance No. 25‑52 – amend alarm system fees and fines (2nd reading)
• Ordinance No. 25‑54 – special‑use permit for 2121 Euclid Avenue (2nd reading)
• Resolution No. 25‑R‑76 – purchase 2027 Ford F550 ambulance for $452,806.00
• Resolution No. 25‑R‑77 – professional services agreement for Transfer Station Technical Assistance, not to exceed $99,996.00
• Resolution No. 25‑R‑79 – contract with Construction, Inc. for City Hall second‑floor renovations, $84,000.00

The Rolling Meadows City Council approved the minutes from the August 26 meetings, adopted the FY 2026 budget, and passed three ordinances on alarm systems, surplus property, and a special use permit. The council also approved the September 30 warrant and four consent resolutions covering an ambulance purchase, a technical‑assistance contract, restroom renovations, and deadline extensions.

• Approved August 26, 2025 Committee of the Whole minutes (voice vote)
• Approved August 26, 2025 City Council minutes (voice vote)
• Approved FY 2026 proposed budget (7‑0 straw poll)
• Adopted Ordinance No. 25‑52 (alarm systems amendment) (7‑0)
• Adopted Ordinance No. 25‑53 (surplus property disposal) (7‑0)
• Adopted Ordinance No. 25‑54 (special use permit for personal wireless services) (7‑0)
• Approved September 30, 2025 warrant for bill payments (7‑0)
• Adopted Consent Resolutions G, H, J, L (ambulance purchase, technical‑assistance agreement, restroom renovations, deadline extensions) (7‑0)

Capital Projects Committee

The scheduled meeting for the Capital Projects Committee on September 30, 2025, has been cancelled. The next meeting is scheduled for October 28, 2025.

Veteran's Committee

The Rolling Meadows Veterans Committee will approve the minutes from its August 26 meeting and share any updates or announcements. The primary focus is planning the Veterans Dinner scheduled for Friday, November 7, including gift ideas, invitation timing, menu, music, and raffle gifts. No formal decisions beyond discussion are indicated.

• Approval of meeting minutes from August 26, 2025
• Discussion of veteran gift ideas for the Nov. 7 dinner
• Planning invitation timing for the dinner
• Menu discussion for the dinner
• Update on raffle gifts and pending Army band music

Committee of the Whole

The regularly scheduled Committee of the Whole meeting for September 16, 2025, has been cancelled. The next meeting is set for Tuesday, October 21, 2025, at 7:00 p.m.

• Meeting cancelled
• Next meeting scheduled for Oct. 21, 2025

Foreign Fire Insurance Board

The Rolling Meadows Foreign Fire Insurance Board will meet to approve the purchase of equipment and supplies for Fire Station 16 and other units. The agenda includes items such as tablet command equipment, safety glasses, and gym equipment.

• Approval of minutes and treasurers report
• Tablet Command Equipment/Setup
• Safety Glasses purchase
• Gym Equipment request
• Station 16 Utility Cart request

The board unanimously approved funding for several pieces of equipment: $2,000 for gym gear, $800 for whiteboards in lieutenant offices, $200 for a utility cart at Station 16, $250 for a Milwaukee cart for Squad 15, and $4,500 for station televisions. Two items—Tablet Command Equipment/Setup and Engine/Truck Meadows Hats—were tabled for the next meeting. Safety glasses were purchased and delivered.

• Approved $2,000 for gym equipment (vests, clocks/timers, box steps) – all present members voted Yes
• Approved $800 for whiteboards in lieutenant offices – all present members voted Yes
• Approved $200 for Station 16 utility cart – all present members voted Yes
• Approved $250 for Squad 15 Milwaukee cart – all present members voted Yes
• Approved $4,500 for station televisions – all present members voted Yes
• Tablet Command Equipment/Setup tabled for next meeting
• Engine/Truck Meadows Hats tabled for next meeting
• Safety glasses purchased and delivered

City Council

The City Council is reviewing several second-reading ordinances regarding zoning regulations, parking requirements, and business permits. The meeting includes discussions on native landscaping, electric bicycle regulations, and smoking lounge licensing.

• Special Use Permit for outdoor storage at 5300 Newport Drive (PartytimeHDO dba ProEM National Events)
• Proposed conversion of minimum parking requirements to non-binding recommendations
• Expanded Special Use Permit for Animal Hospital of Rolling Meadows at 3993-3995 Algonquin Road
• Regulation of low-speed electric bicycles within the city
• Increase of available smoking lounge licenses for Almajaz Corporation aka Mazaji Lounge at 5540 New Wilke Road

The council adopted twelve ordinances covering special use permits, zoning and parking changes, landscaping, hemp sales, smoking lounge licensing, and low‑speed electric bicycle regulations. All but one ordinance passed unanimously; Ordinance 25‑49 received a 4‑3 vote to add one smoking lounge license. Ordinance 25‑51 was adopted without helmet requirements after a 6‑1 vote.

• Adopted Ordinance 25‑41 special use permit for PartytimeHDO (7‑0)
• Adopted Ordinance 25‑42 side‑yard setback variation for 2806 Deerfield Court (7‑0)
• Adopted Ordinance 25‑44 parking requirement changes (7‑0)
• Adopted Ordinance 25‑45 landscaping and native species regulations (7‑0)
• Adopted Ordinance 25‑48 hemp‑derived THC retail ban clarification (7‑0)
• Adopted Ordinance 25‑49 increase smoking lounge licenses for Almajaz Corp (4‑3)
• Adopted Ordinance 25‑50 smoking lounge code clarification (7‑0)
• Adopted Ordinance 25‑51 low‑speed electric bicycle ordinance without helmet rule (6‑1)

Board of Fire and Police Commissioners

The regularly scheduled meeting for the Board of Fire and Police Commissioners on September 8, 2025, has been cancelled.

Environmental Committee

The Environmental Committee is meeting to discuss planning and operations for the Sustainability Saturdays “Bike Party” and the annual Duck Race. The body will review a proposed site plan and a budget for event supplies and giveaways.

• Sustainability Saturdays “Bike Party” planning for October 4 event at Old Fire House 15
• Review of Bike Party budget totaling $979.96 for helmets, pumps, and refreshments
• Annual Duck Race organization and updates for the September 12 event
• Discussion of event staffing and operations for the Bike Party

The Environmental Committee did not have a quorum, so approval of the July meeting minutes was deferred to the October meeting. A budget of $1,500 for the Sustainability Saturdays Bike Party was discussed but not voted on due to the lack of quorum. No new business was presented and the meeting adjourned at 7:02 p.m.

• July meeting minutes approval deferred (no quorum)
• Budget for Sustainability Saturdays Bike Party not approved (no quorum)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding a wireless services permit and an amendment to the City's Comprehensive Plan. The body will also note the withdrawal of a petition by Legion FC, Inc.

• Public hearing for a Special Use Permit for wireless antennae at 2121 Euclid Avenue (Cook County Circuit Court)
• Public hearing to incorporate the Kirchoff Road Corridor Study into the City’s Comprehensive Plan
• Withdrawal of a pending petition by Legion FC, Inc.

The Planning and Zoning Commission approved the draft ordinance allowing Verizon (Crown Castle) to install personal wireless antennae on the rooftop of the Cook County Courthouse at 2121 Euclid Ave. The motion passed unanimously with seven yeas and no nays. Earlier, the commission also approved the minutes from the August 6, 2025 special meeting by voice vote.

• Approved August 6, 2025 special meeting minutes (voice vote)
• Approved special use ordinance for Verizon antennae at 2121 Euclid Ave (7‑0)

City Council

The City Council will discuss several zoning updates, including parking requirements and native landscaping. The body is also deciding on professional consulting for two new TIF districts and awarding multiple public works contracts.

• Contract for City Hall roof replacement: $603,495.00
• Phase II Engineering for Meadowbrook Industrial Bridge replacement: $392,591.00
• Pumping Station #5 revisions contract: $406,698.00
• TIF consulting proposals for Algonquin Road/Keystone Court and Algonquin Road/Orchard Drive
• Proposed zoning changes to convert minimum parking requirements to non-binding recommendations

The council postponed the first reading of the alarm‑system ordinance to the September 9 meeting (7‑0). It approved first‑reading consideration of eight ordinances, including permits for an outdoor business, a veterinary clinic, and zoning updates (7‑0), and moved three ordinances to second reading with vote totals of 7‑0, 7‑0 and 4‑3. The August 12 and August 26 warrants were ratified and approved (both 7‑0). Consent resolutions awarded contracts for trench drains, sewer repairs, a bridge study, a new City Hall roof, and TIF‑district consulting services (7‑0).

• Postponed 1st reading of Alarm Systems ordinance to Sept 9, 2025 (7‑0)
• Approved 1st reading of eight ordinances (items B‑H, L) (7‑0)
• Moved Hemp‑derived THC ban ordinance to 2nd reading (7‑0)
• Moved Smoking Lounge license increase ordinance to 2nd reading (4‑3)
• Moved Smoking Lounge code clarification ordinance to 2nd reading (7‑0)
• Ratified August 12, 2025 warrant (7‑0)
• Approved August 26, 2025 warrant (7‑0)
• Approved consent resolutions awarding contracts, including $603,495 City Hall roof replacement (7‑0)

Board of Fire and Police Commissioners

The Rolling Meadows Board of Fire and Police Commissioners will hold a special meeting to vote on two key personnel lists: the police lateral hiring list and the final firefighter eligibility list. No other substantive items are listed.

• Approve Police Lateral Hiring List
• Approve Final Firefighter Eligibility List

The commission unanimously approved the final Firefighter Eligibility List. It also unanimously approved the updated Police Lateral List adding two new candidates. The commission decided to cancel the September 2025 regular meeting. The meeting was then adjourned unanimously.

• Approved final Firefighter Eligibility List (all in favor)
• Approved updated Police Lateral List adding Fernando Camacho and Richard Schlecht (all in favor)
• Cancelled September 2025 regular meeting (decision)
• Adjourned meeting (all in favor)

Veteran's Committee

The Rolling Meadows Veterans Committee will meet to approve past minutes and discuss upcoming events, including planning for the November 7 Veterans Dinner. No formal decisions are listed; the agenda focuses on event logistics and volunteer needs.

• Veterans Dinner scheduled for November 7 at 5:30 pm
• Raffle prizes and donations needing volunteer support
• Gift ideas, invitations, meal suggestions, and music for the dinner

Committee of the Whole

The Committee of the Whole is reviewing a proposed ordinance to regulate e-bikes and discussing the results of an independent traffic study for Kirchoff Road. The traffic study recommends reconfiguring the road from five lanes to three to improve safety.

• Proposed e-bike ordinance prohibiting use on sidewalks and requiring operators of Class 3 bikes to be 16 or older
• Kirchoff Road Traffic Study findings suggesting a 14% reduction in fatal and severe crashes if reconfigured to three lanes
• Award of a $50,000 Invest in Cook grant for Phase I engineering of the Kirchoff Road reconfiguration
• Discussion of Transfer Station Strategy Update
• Request for direction on whether to include transportation recommendations in the September 2 Planning and Zoning Commission meeting

The Committee of the Whole reviewed a draft ordinance regulating low‑speed electric bicycles and asked that helmet and reckless‑driving provisions be added. No vote or formal adoption of the ordinance was recorded. The council also heard the results of an independent traffic study of Kirchoff Road, which confirmed safety concerns but did not adopt the recommended lane reconfiguration. No substantive decisions were made during the meeting.

Board of Fire and Police Commissioners

The Board will review expenses for fire department entry-level testing and finalize 2026 budget requests. Members will also determine the meeting dates and times for 2026.

• IO Solutions payment of $1,445.00 for FD Entry Level Testing
• Completion of 2026 budget requests and updates
• Approval of 2026 meeting dates and times

The commissioners approved the minutes from the July 14, 2025 meeting. They adopted a schedule for 2026 meetings to be held on the second Monday of each month at 8:30 AM. The meeting was then adjourned.

• Approved July 14, 2025 minutes (all in favor)
• Set 2026 meeting schedule: second Monday each month at 8:30 AM (adopted)
• Adjourned meeting (all in favor)

Environmental Committee

The committee will determine the topic and logistics for the September 20-27 Sustainability Saturdays event. Members will also receive information on a proposed community solar program for residents.

• Planning for Sustainability Saturdays (Sept 20-27) with options for forestry, hard waste, or a bike workshop
• Informational item on Community Solar program via MC Squared Energy Services, LLC
• Sustainability Plan updates regarding Planning and Zoning Commission items on landscaping
• Sustainability Plan updates regarding Planning and Zoning Commission items on minimum parking ratios
• Discussion on textile recycling

The committee approved the June 2, 2025 meeting minutes by voice vote. It approved allocating up to $300 for a speaker fee for a bike and pedestrian outreach event, which will be held in early October at the Old Fire Station and start at 10:00 AM. No other items were formally adopted; the community‑solar program and code amendments were discussed but not decided.

• Approved June 2, 2025 minutes (voice vote)
• Approved up to $300 speaker fee for bike‑pedestrian event (voice vote)
• Agreed event will be held early October at Old Fire Station, starting 10:00 AM

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on several special use permits and two city-led text amendments. The city is proposing to update landscape standards and shift off-street parking ratios from mandatory minimums to voluntary recommendations.

• Proposed text amendment to change mandatory minimum off-street parking ratios to voluntary recommendations
• Proposed text amendment to update landscape and screening standards and encourage native plant species
• Special use permit for outdoor storage activities at 5300 Newport Drive (PartytimeHDO dba ProEM National Events)
• Special use permit for veterinary clinic expansion at 3993-3995 W Algonquin Road (Animal Hospital of Rolling Meadows)
• Residential variances for a second story addition and attached garage at 2806 Deerfield Lane

The Planning and Zoning Commission approved a special‑use permit for ProEM PartyTime HDO Events to operate outdoor storage at 5300 Newport Drive. It also approved an expanded special‑use permit for the Animal Hospital of Rolling Meadows veterinary clinic at 3111‑3113 Algonquin Rd. The commission recommended approval of a residential variation for improvements at 2806 Deerfield Lane.

• Approved special‑use permit for ProEM PartyTime HDO Events (5‑0)
• Approved expanded special‑use permit for Animal Hospital of Rolling Meadows (5‑0)
• Recommended approval of residential variation for 2806 Deerfield Lane (5‑0)
• Motion to continue Legion FC special‑use hearing to Sep 2, 2025 (5‑0)
• Approved July 1, 2025 Planning and Zoning minutes (unanimous voice vote)

Police Pension Board

The Rolling Meadows Police Pension Fund Board of Trustees will meet to review financial reports and board elections. The board will consider the actuarial valuation and the tax levy request. Other business includes reviewing updated board rules and regulations.

• Review and approval of Actuarial Valuation and Tax Levy Request
• Board Officer Elections for President, Vice President, Secretary, and Assistant Secretary
• Approval of surviving spouse benefits for Jackie Aponte
• Review and adoption of Municipal Compliance Report
• Review and approval of updated Board Rules and Regulations

Committee of the Whole

The Committee of the Whole will discuss authorizing $75,000 for studies to establish two new Tax Increment Financing (TIF) districts along Algonquin Road. The body will also review a proposal to restructure and increase Community Development fees for permits and licensing.

• Proposed $75,000 for TIF Eligibility and Redevelopment Plan studies for two areas on Algonquin Road
• Proposed fee increases for building permits, land development, business licensing, and rental licensing to generate an estimated $119,000 in additional revenue
• Discussion on minimum required off-street parking ratios
• Police Department promotion and new officer swearing-in ceremonies
• Review of TIF #1 (Algonquin and Tollview) and TIF #2 (Algonquin and Keystone)

The Committee of the Whole took a straw vote to expand the proposed TIF #1 district and to hire a qualified consultant to prepare eligibility and redevelopment studies for the two Algonquin Road TIF areas. The vote was 6 in favor and 0 opposed. No other substantive decisions were recorded in the meeting.

• Approved expansion of TIF #1 area and hiring consultant for TIF studies (6-0)

Veteran's Committee

The Veterans Committee will review the July 4th Parade and plan the Veterans Dinner scheduled for November 7. The body will also discuss a plaque for the flag ash receptacle.

• Planning for Veterans Dinner on November 7, including gifts, meals, music, vendors, and raffle prizes
• Recap of July 4th Parade
• Discussion regarding Flag Ash Receptacle Plaque

Capital Projects Committee

The Capital Projects Committee will review proposed capital project plans for the 2026-2030 fiscal years. Presentations will be provided by the Fire, Information Technology, Police, and Community Development departments.

• Fire Department proposed capital projects for FY 2026-2030
• Information Technology Department proposed capital projects for FY 2026-2030
• Police Department proposed capital projects for FY 2026-2030
• Community Development Department proposed capital projects for FY 2026-2030

City Council

The City Council will decide on a special use permit for a public recreation facility at 4801 Old Plum Grove Road. The body will also consider purchasing a mobile crime scene vehicle and an intergovernmental agreement with the Joint Emergency Management System.

• Ordinance No. 25-40: Special Use Permit for a Public Recreation Facility at The Grove, 4801 Old Plum Grove Road
• Resolution No. 25-R-66: Purchase of a 2025 Ford Transit Mobile Crime Scene Vehicle not to exceed $192,493.00
• Resolution No. 25-R-67: Intergovernmental Agreement (IGA) with the Joint Emergency Management System (JEMS)

The council waived the first reading and then adopted Ordinance No. 25‑40, granting a special‑use permit for a public recreation facility at 4801 Old Plum Grove Road. The July 8 and July 22, 2025 warrants were ratified and approved, respectively, each with unanimous support. The council also adopted two consent resolutions: purchase of a 2025 Ford Transit mobile crime‑scene vehicle for up to $192,493 and an intergovernmental agreement with the Joint Emergency Management System. All votes were 6‑0 in favor with one alderperson absent.

• Waived first reading of Ordinance No. 25‑40 (6‑0)
• Adopted Ordinance No. 25‑40 granting special‑use permit (6‑0)
• Ratified July 8, 2025 warrant (6‑0)
• Approved July 22, 2025 warrant (6‑0)
• Adopted Resolution No. 25‑R‑66 to purchase Ford Transit vehicle up to $192,493 (6‑0)
• Adopted Resolution No. 25‑R‑67 approving intergovernmental agreement with JEMS (6‑0)

Fire Pension Board

The Rolling Meadows Firefighters’ Pension Fund Board of Trustees will meet to discuss financial reports and pension benefits. The board is scheduled to review the actuarial valuation and tax levy request and hold elections for President and Secretary.

• Review and approval of Actuarial Valuation and Tax Levy Request
• Board Officer Elections for President and Secretary
• Discussion of Northern Trust Sweep Account
• Review of Brylewski Surviving Spouse Application for survivor benefits
• Discussion of yearly audit and actuary costs

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will review expenses and discuss budget updates. The board is also finalizing interview details for the fire department and considering a probationary status change for a police officer.

• Request to release Officer Michael Winirczyk from Probationary Status
• Benson Polygraph (PD) expense: $200.00
• Elliot Polygraph (PD) expense: $200.00
• Elliot Psych (PD) expense: $700.00
• RMHS Room Rental (FD) expense: $186.27

The board approved the minutes from the June 9, 2025 meeting. It adopted eight fire eligibility interview questions and scheduled the interviews for August 5‑6, 2025. Officer Michael Winiarczyk was released from probation effective July 15, 2025. Commissioners agreed to move forward with a lateral police applicant.

• Approved June 9, 2025 meeting minutes (all in favor)
• Approved eight fire eligibility interview questions (all in favor)
• Set fire eligibility interviews for August 5 and August 6, 2025 (all in favor)
• Relieved Officer Michael Winiarczyk from probation effective July 15, 2025 (all in favor)
• Agreed to move forward with lateral police applicant and complete background process (commissioners okay)
• Noted upcoming increase in polygraph cost to $225 for next year (no vote recorded)
• HR Manager Kaiser to review dues and subscription costs for next year (action assigned)
• Commissioners discussed removing paramedic requirement from fire testing process (discussion, no decision)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will attend an orientation for firefighter eligibility testing. The session is intended to inform candidates about the Rolling Meadows Fire Department and the testing process. No official action by the Commissioners is anticipated.

• Firefighter eligibility testing orientation at Rolling Meadows High School, 2901 Central Road

Planning and Zoning Commission

The commission will hold public hearings regarding a new playground at The Grove Park and a special use permit amendment for an indoor athletic facility. Members will also review parking minimums.

• Public hearing for a new playground at 4801 Old Plum Grove Road (The Grove Park) by Palatine Park District
• Public hearing for a Special Use Permit Amendment for Legion FC athletic facility expansion at 3660 Edison Place
• Discussion regarding the review of parking minimums

The Planning and Zoning Commission approved the May 6, 2025 meeting minutes. It continued the public hearing on the indoor athletic facility expansion at 3660 Edison Place. It opened and then voted to recommend approval of the special use permit for a public recreation facility (playground) at 4801 Old Plum Grove Road, adding a condition to remove any barbed‑wire fence. The recommendation passed 4‑0.

• Approved May 6, 2025 Planning and Zoning Commission minutes (voice vote)
• Continued public hearing for indoor athletic facility expansion at 3660 Edison Place (voice vote)
• Opened public hearing for special use permit at 4801 Old Plum Grove Road (voice vote)
• Recommended approval of special use permit for playground at 4801 Old Plum Grove Road, condition to remove barbed‑wire fence (4 yeas, 0 nays)

Veteran's Committee

The Rolling Meadows Veterans Committee will review recent memorial events and plan for upcoming activities. The body is discussing participant needs for the July 4th Parade and gift ideas for the Veterans Dinner.

• Recap of Remembering Our Fallen Mobile Memorial, Memorial Day Event, and Flag Retirement Ceremony
• Planning for July 4th Parade on Friday, July 4th at 11:30 am
• Planning for Veterans Dinner on Friday, November 7th at 5:30 pm

Capital Projects Committee

The Capital Projects Committee will review current utilities fund projects and a presentation of the FY 2026-2030 Utilities Fund Capital Projects.

• Review of current Utilities Fund Capital Projects
• Presentation of FY 2026-2030 Utilities Fund Capital Projects

Committee of the Whole

The Committee of the Whole will hear a presentation from ComEd regarding electric utility performance and reliability within the City of Rolling Meadows.

• Presentation from ComEd regarding Electric Utility Performance and Reliability

The Committee of the Whole met on June 24, 2025, with a quorum present. ComEd presented its electric utility performance report and discussed outages on specific streets. After public comment, Mayor Sanoica asked Alderperson Budmats to report back on the inspection. The meeting was adjourned by unanimous consent.

• Motion to adjourn adopted unanimously (unanimous consent)

City Council

The City Council will consider several infrastructure contracts, including water and sewer upgrades. The body is also deciding on a real estate purchase at 2214 Algonquin Road and a special use permit for a smoking lounge.

• Contract for Lift Station 3 replacement and upgrades: $818,120.00
• Contract for Park Street Storm Sewer Improvements, Phase III: $795,914.50
• Real estate purchase contract for 2214 Algonquin Road
• Special Use Permit for a smoking lounge at 5540 New Wilke Road
• Contract for 2025 Ford F-150: not to exceed $49,008.00

The council adopted Ordinance 25‑32 granting a special‑use permit for a smoking lounge at 5540 New Wilke Road (4‑3 vote, mayor breaking the tie). It also approved deferring the municipal push tax to Jan 1 2026, authorized the purchase of property at 2214 Algonquin Road, and amended the 2025 budget. The June 10 and June 24 warrants were ratified and eleven consent resolutions covering various contracts and a tax incentive were adopted.

• Adopted Ordinance No. 25-32 (special‑use permit for smoking lounge) – 4 ayes, 3 nays (mayor broke tie)
• Adopted Ordinance No. 25-37 deferring municipal push tax to Jan 1 2026 – 6 ayes, 0 nays
• Adopted Ordinance No. 25-38 purchase of property at 2214 Algonquin Road – 6 ayes, 0 nays
• Adopted Ordinance No. 25-39 amendment to the 2025 budget – 6 ayes, 0 nays
• Ratified June 10, 2025 warrant – 6 ayes, 0 nays
• Approved June 24, 2025 warrant – 6 ayes, 0 nays
• Adopted 11 consent resolutions (contracts for trench drain, emergency generator design, monument sign, exterior doors, Ford F‑150, Cook County tax incentive, construction observation, lift station replacement, park street storm project, SCADA upgrades) – 6 ayes, 0 nays
• Reappointed members of the Fire & Police Commissioners and Economic Development Committee – 6 ayes, 0 nays

Police Pension Board

The Rolling Meadows Police Pension Fund Board of Trustees will meet to consider the approval of a regular retirement benefit. The meeting includes a period for public comment.

• Approval of regular retirement benefit for Carlos Saez

Foreign Fire Insurance Board

The Foreign Fire Insurance Board is meeting to discuss old and new business regarding equipment and facility supplies. The board will review a variety of items ranging from safety gear to wellness equipment.

• Discussion of shower doors and RO systems
• Review of Hazmat Team Helmets and safety glasses
• Consideration of Tablet Command Equipment/Setup
• Review of New Engine 16 Equipment
• Discussion of wellness items and smart watch program

The board approved funding for several equipment and supply purchases, including $27,864.50 for new Engine 16 equipment and $9,427 for tablet command software and hardware. Other items approved were $400 for a Shark portable cleaner, $1,200 for Hazmat team helmets, $2,840 for outdoor grills, $275 for slow cookers, and $2,200 for Engine/Truck Meadows hats. A motion to purchase safety glasses received a 3‑yes/3‑no vote, and no outcome was recorded. The board also confirmed that shower doors, RO systems, Peloton replacement parts, new beds, food scales, smart‑watch reimbursements, and Austin Air system filters have been delivered and paid for.

• Tablet Command Equipment purchase approved $9,427 (6 Yes votes)
• Safety glasses purchase motion – vote 3 Yes, 3 No (no outcome recorded)
• Shark Portable Cleaner purchase approved $400 (6 Yes votes)
• Hazmat Team Helmets purchase approved $1,200 (6 Yes votes)
• Outdoor Grills purchase approved $2,840 (6 Yes votes)
• Slow Cookers purchase approved $275 (6 Yes votes)
• Engine/Truck Meadows Hats purchase approved $2,200 (4 Yes, 2 No)
• New Engine 16 Equipment purchase approved $27,864.50 (6 Yes votes)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to discuss personnel matters. The board is scheduled to set interview dates for fire candidates and approve a revised lateral list for police.

• Setting interview dates for fire candidates following the July 12 written test
• Approval of the revised Police Lateral List
• Review of Board expenses

The board unanimously approved the minutes from the May 12, 2025 meeting. It also voted unanimously to add Eric Benson to the fire and police lateral list. No other substantive actions were taken.

• Approved May 12, 2025 minutes (unanimous)
• Added Eric Benson to the lateral list (unanimous)

Environmental Committee

The committee will review the city's 'Gold' designation in the Metropolitan Mayors Caucus Electric Vehicle Readiness Program and the impact of the Kirchoff Road Corridor Study. Members will also finalize programming for a public speaker event on prairie restoration scheduled for June 21.

• Sustainability Saturdays event on June 21 at 2:00 PM featuring speaker Pete Jackson
• Review of Metropolitan Mayors Caucus Electric Vehicle Readiness Program findings
• Discussion of Town Center (TC) Zoning district impacts on the Sustainability Plan
• Updates on the Kirchoff Road Corridor Study

The committee approved the March 6, 2025 meeting minutes by voice vote. It confirmed the Sustainability Saturdays event for June 24, 2025 with Parlor Doughnuts sponsorship. The City adopted EV‑readiness actions, opting out of residential charger upgrades, requiring chargers for new commercial construction, and mandating one charging port per four fuel pumps at new gas stations. The meeting was adjourned by voice vote.

• Approved March 6, 2025 RMEC minutes (voice vote)
• Confirmed Sustainability Saturdays event on June 24, 2025 at 2:00 PM
• Opted out of increased residential EV charger standards beyond state requirement
• Required installed EV chargers for new commercial construction
• Mandated one charging port per four fuel pumps at new gas stations
• Adjourned meeting (voice vote)

Capital Projects Committee

The Capital Projects Committee will review current and future Local Road Fund and Motor Fuel Tax (MFT) projects for fiscal years 2026-2030. The body will also hold a discussion regarding Local Road Fund debt.

• Presentation of FY 2026-2030 Local Road Fund and MFT Projects
• Discussion of Local Road Fund Debt
• Review of current Local Road Fund and MFT Projects

City Council

The City Council is reviewing a proposal to implement a 1% municipal grocery retailers' and service occupation tax effective January 1, 2026. This measure aims to offset an estimated annual revenue shortfall of $500,000 resulting from the repeal of the statewide grocery sales tax.

• Ordinance 25-30: 1% Municipal Grocery Retailers’ and Service Occupation Tax
• Ordinance 25-32: Special Use Permit for a “Smoking Lounge” at 5540 New Wilke Road
• Resolution 25-R-47: $27,074.00 contract to House of Doors Inc. for Public Works garage doors
• Resolution 25-R-49: $148,950.00 contract to Concentric for Lift Station 1 and 2 SCADA upgrades
• Professional services agreements for Chicago Bears redevelopment of Arlington International Racecourse

The council unanimously adopted a municipal grocery occupation tax and a ordinance permitting low‑speed electric scooters. It also approved zoning amendments that create the TC Town Center District and a subdivision plat for Meadowbrook Court. The smoking lounge permit ordinance was postponed to the June 24 meeting, and the May 27 warrant payments and ten consent resolutions were approved.

• Adopted Municipal Grocery Occupation Tax (Ordinance 25-30) – 5 aye, 0 nay
• Adopted Low‑Speed Electric Scooter ordinance (Ordinance 25-31) – 5 aye, 0 nay
• Postponed Smoking Lounge special‑use permit ordinance (Ordinance 25-32) to June 24 – 5 aye, 0 nay
• Adopted subdivision plat for 5521 & 5550 Meadowbrook Court (Ordinance 25-33) – 5 aye, 0 nay
• Adopted zoning amendment implementing Kirchoff Road study and establishing TC Town Center District (Ordinance 25-34) – 5 aye, 0 nay
• Adopted zoning map amendment establishing TC Town Center District (Ordinance 25-35) – 5 aye, 0 nay
• Adopted revised qualification‑based selection process policies (Ordinance 25-36) – 5 aye, 0 nay
• Approved May 27, 2025 warrant payments – 5 aye, 0 nay

Committee of the Whole

The Committee of the Whole will discuss the Human Services Strategic Plan and Local Road Fund Debt. Members will also review requests for proposals regarding the sale and development of city-owned properties.

• Review of RFPs for sale and development of 3500 Wellington Court
• Review of RFPs for sale and development of 3111 & 3113 Meadow Drive
• Discussion of Human Services Strategic Plan and 2024 Community Impact Report
• Discussion of Local Road Fund Debt
• Closed session regarding personnel appointment, compensation, or discipline

The Committee of the Whole approved the Human Services Strategic Plan with a 4‑in‑favor, 0‑opposed straw vote. Council also approved funding for mobile food pantries. Additionally, the council directed staff to raise the annual road program budget by $500,000.

• Approved Human Services Strategic Plan (4‑0 straw vote)
• Approved funding for mobile food pantries
• Directed staff to increase annual road program spending by $500,000

Veteran's Committee

The Rolling Meadows Veterans Committee is meeting to finalize plans for the Remembering Our Fallen Mobile Memorial (May 15-18), Memorial Day ceremony, Flag Retirement Ceremony (June 14), and July 4th Parade. The agenda also includes approval of April 22 meeting minutes, committee updates, and discussion of veteran gift ideas.

• Remembering Our Fallen Mobile Memorial – May 15-18 with motorcade, ceremonies, and sponsors
• Memorial Day event ceremony and Flag Ash Receptacle Dedication
• Flag Retirement Ceremony on Saturday, June 14 at noon; need volunteer for fire pit improvements
• July 4th Parade planning: volunteers to ride trolley and toss candy
• Veteran gift ideas as old business discussion

City Council

The City Council is discussing the implementation of a municipal grocery retail tax to offset a projected $500,000 annual revenue shortfall. The body is also reviewing zoning updates for the Kirchoff Road Corridor and several new business permits.

• Ordinance to impose a Municipal Grocery Retailers’ and Service Occupation Tax
• Zoning amendments to establish the TC Town Center District via the Kirchoff Road Corridor Study
• Three-year contract for annual pavement marking services with Pre-Form Traffic Control Systems not to exceed $70,000 per year
• Special Use Permit for a smoking lounge at 5540 New Wilke Road
• Professional Services Agreement with Civiltech Engineering, Inc. for a Kirchoff Road Reconfiguration Traffic Study

The council adopted Ordinance No. 25‑28, reducing the maximum number of Class B‑1 liquor licenses in Rolling Meadows (vote 7‑0). It also moved two other ordinances—regulating low‑speed electric scooters and a special‑use smoking lounge permit—to a second reading (votes 6‑1 and 5‑2). The FY 2024 budget amendment (Ordinance No. 25‑29) was adopted unanimously, and the May 13 warrant for bill payments was approved. Several consent resolutions and a committee reappointment were also approved without opposition.

• Adopted Ordinance No. 25‑28 decreasing max Class B‑1 liquor licenses (7‑0)
• Moved Ordinance No. 25‑00 (Low‑Speed Electric Scooter regulation) to 2nd reading (6‑1)
• Moved Ordinance No. 25‑00 (Special Use Permit for smoking lounge) to 2nd reading (5‑2)
• Adopted Ordinance No. 25‑29 amending FY 2024 Budget (7‑0)
• Approved May 13, 2025 warrant payment of bills (7‑0)
• Adopted consent resolutions authorizing restaurant incentive, solar program endorsement, traffic study agreement, and pavement‑marking contract (7‑0)
• Reappointed Raymond Mau to Environmental Committee (7‑0)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will review first-quarter budget figures and begin discussion of the 2026 budget. They also plan to consider conditional offer letters for police and fire candidates, receive an update on the fire eligibility list, and follow up with Sgt. Katsenios on the police entry-level eligibility pool. Additionally, the board will vote on an updated lateral list for police hires and review recent expenses including a TB test ($145) and a polygraph ($175).

• Conditional offer letters for police and fire eligibility candidates
• Update on fire candidates on current Eligibility List
• Follow-up Q&A with Sgt Katsenios on Entry Level Eligibility Pool
• Q1 Budget Review and 2026 Budget Discussion
• Expenses: Camacho TB Test ($145 PD) and Porters Polygraph ($175 PD)

The board approved the minutes from the April 14, 2025 meeting. Commissioners voted unanimously to add Jeb Elliott to the Police Department lateral list. The commission entered a closed session under the Open Meetings Act to discuss personnel matters. The meeting adjourned at 9:48 a.m.

• Approved April 14, 2025 meeting minutes (all in favor)
• Added Jeb Elliott to Police Department lateral list (all in favor)
• Entered closed session under Open Meetings Act (all in favor)
• Returned to open session (all in favor)
• Adjourned meeting (all in favor)

Planning and Zoning Commission

The Planning and Zoning Commission will hold public hearings on a text amendment to establish a TC Town Center district based on the Kirchoff Road Corridor Study, and a map amendment to rezone properties along Kirchoff Road to that district. The commission will also consider a plat consolidation for two properties at 5521 and 5550 Meadowbrook Court, and a special use permit for Al Majaz Corporation to operate a hookah lounge at 5540 New Wilke Road.

• Public hearing on text amendment implementing Kirchoff Road Corridor Study and creating TC Town Center district
• Public hearing on map amendment rezoning properties along Kirchoff Road Corridor to TC district
• Public hearing on plat of subdivision (consolidation) for 5521 and 5550 Meadowbrook Ct.
• Public hearing on special use permit for Al Majaz Corporation to operate a hookah lounge at 5540 New Wilke Road
• Update on CMAP's Rolling Meadows Local Housing Profile

The Planning and Zoning Commission voted 4‑0 to approve the plat of subdivision for 5521 and 5550 Meadowbrook Court, creating a single lot for ATS Sortimat’s expansion. The motion was seconded by Commissioner Ferstein and passed by voice vote. Earlier, the commission approved the March 6 and April 2 special‑meeting minutes and moved pending business out of order, each by voice vote.

• Approved March 6, 2025 special‑meeting minutes (voice vote)
• Approved April 2, 2025 special‑meeting minutes (voice vote)
• Moved pending business out of order (voice vote)
• Opened public hearing on Meadowbrook Court plat (voice vote)
• Closed public hearing on Meadowbrook Court plat (voice vote)
• Approved plat of subdivision for 5521 & 5550 Meadowbrook Ct (4‑0)

Fire Pension Board

The Rolling Meadows Firefighters’ Pension Fund Board will hold a regular meeting to review financial reports, discuss investment accounts, and vote on several pension-related matters. Key actions include approving a regular retirement benefit for Chris Lee and reviewing a cyber risk insurance proposal.

• Approve regular retirement benefits - Chris Lee
• Discussion/presentation on Northern Trust Sweep Account
• Certify board election results – Active Member Position
• Review/approve Lauterbach & Amen engagement letter
• Discussion/possible action on Cyber Risk Insurance Proposal

Police Pension Board

The Rolling Meadows Police Pension Fund Board of Trustees will meet to review financial reports and membership applications. The board will consider approvals for retirement benefits and the certification of board election results.

• Approval of regular retirement benefits for Brian Barry and Ellen Chism
• Applications for membership for Jose Camacho, Robert Iatomasi, and Matthew Willis
• Certification of Board Election Results for the Active Member Position
• Discussion and possible action on Cash Management Policy
• Review and adoption of Decision and Orders for Mary Hogan and Scott McCormack

Veteran's Committee

The Rolling Meadows Veterans Committee will discuss and plan details for the Remembering Our Fallen Mobile Memorial (May 15-18), including schedule, motorcade, ceremonies, speakers, sponsors, and volunteer hours. They will also finalize the Memorial Day Event, which includes a ceremony, speaker, veteran/ADA drop-off, and a Flag Ash Receptacle Dedication. Additionally, a Flag Retirement Ceremony scheduled for June 14 will be reviewed, with a need for a volunteer for fire pit improvements. Updates on the flag ash repository and nylon flag incineration location are also on the agenda.

• Remembering Our Fallen Mobile Memorial – May 15-18: schedule, motorcade, ceremonies, speakers, sponsors, volunteer hours
• Memorial Day Event: ceremony & script, speaker update, veteran/ADA arrangements, flag ash receptacle dedication
• Flag Retirement Ceremony – Saturday, June 14 at noon; volunteer needed for fire pit improvements
• Flag Ash Repository Update
• Nylon flag incineration location update by Jerry Inselberger

Capital Projects Committee

The Capital Projects Committee will review current Building and Land Fund projects and receive a presentation on the proposed FY 2026-2030 Building and Land capital plan. The committee will also consider approving the revised 2025 meeting schedule and vote on minutes from the October 2024 meeting.

• Presentation of FY 2026-2030 Building and Land Projects
• City Hall Roof Replacement budget increased to $800,000, design work underway
• $125,000 from deferred Fire Pump Replacement reallocated to roof project
• $95,000 City Hall Bathroom Renovations including ADA compliance
• Electric infrastructure upgrades with $20,000 allocation

City Council

The City Council will consider final adoption of a special use permit for an art studio at 4300 Lincoln Avenue, and introduce an ordinance to reduce the number of Class B-1 liquor licenses by one for the Amoco station at 2300 Plum Grove Road. Consent resolutions include contracts for street maintenance ($69,000), asphalt purchase ($125,000), and replacement of two police vehicles (totaling $102,084.32), plus a waiver of building permit fees for the public library roof project.

• Special use permit for art studio at 4300 Lincoln Avenue (2nd reading)
• Ordinance to decrease Class B-1 liquor licenses at Amoco, 2300 Plum Grove Road (1st reading)
• Contract for street maintenance (PRA) with CAM up to $69,000
• Purchase of asphalt from Builders Asphalt up to $125,000
• Replacement police vehicles: 2025 Chevy Traverse ($44,595) and 2025 Chrysler Pacifica ($57,489)

The council adopted Ordinance No. 25-27 granting a special‑use permit for an art studio at 4300 Lincoln Avenue (4‑0). It moved Ordinance No. 25-00 to a second reading, which would reduce the maximum number of Class B‑1 liquor licenses by one (4‑0). The council also approved the April 22 warrant, six consent resolutions—including a $125,000 asphalt purchase—and reappointed Mark Nannini to the Police Pension Fund Board (all 4‑0).

• Adopted Ordinance No. 25-27 (special‑use permit) – 4 aye, 0 nay
• Advanced Ordinance No. 25-00 (liquor license reduction) to 2nd reading – 4 aye, 0 nay
• Approved April 22, 2025 warrant (payment of bills) – 4 aye, 0 nay
• Adopted six consent resolutions (street maintenance $69,000, asphalt $125,000, police vehicles $44,595 and $57,489.32, subscription renewal, waive library roof permit fees) – 4 aye, 0 nay
• Reappointed Mark Nannini to the Board of Trustees Police Pension Fund – 4 aye, 0 nay

Committee of the Whole

The Committee of the Whole will hear a presentation on the Rolling Meadows Library's new 2025-2027 Strategic Plan, its first such plan. Additionally, the committee will discuss implementing a local 1% grocery tax to replace the repealed state tax, which would otherwise cause an annual $500,000 revenue shortfall starting in 2026. Staff requests direction on the tax implementation.

• Presentation of Rolling Meadows Library's first Strategic Plan (2025-2027) with five goal areas
• Discussion on adopting a local 1% grocery tax to offset state tax repeal effective Jan 1, 2026
• Annual revenue shortfall of approximately $500,000 if no local tax is implemented
• Deadline to pass ordinance by October 1, 2025 for timely collection
• Neighboring communities (e.g., Hoffman Estates, Arlington Heights) also pursuing similar tax

The Committee of the Whole discussed the Rolling Meadows Library’s new 2025‑2027 strategic plan but took no action on it. Council members considered a 1% local grocery tax to replace the state tax loss, and a straw vote recorded six members in favor and one opposed. No formal ordinance was adopted, and the meeting was adjourned by unanimous consent.

• Straw vote favoring 1% local grocery tax (6-1)
• No action taken on Library Strategic Plan
• Meeting adjourned by unanimous consent

Board of Fire and Police Commissioners

The Rolling Meadows Board of Fire & Police Commissioners will review expenses including a $518 police physical and $700 psychological evaluations, discuss adding a one-time pass language for candidates to the rules, and consider approval of fees for IO Solutions entry-level firefighter testing and a written test date. The board will also receive a police sergeant's presentation on entry-level testing and discuss a subpoena request for records. A closed session is scheduled for personnel matters under the Illinois Open Meetings Act.

• Review of expenses: Camacho Physical ($518, Police), Garcia Clothing ($35.95, Commission), Iatomasi Psych ($700, Police), Porters Psych ($700, Police), Iatomasi Poly ($200, Police)
• Fire: Discuss and approve fees for IO Solutions Entry Level Testing, application packet, and written test date (special agenda)
• Fire: Discuss interview questions
• Police: Sgt Katsenios presentation on Entry Level Testing
• Commission: Discuss receipt of subpoena request for records

The commission unanimously approved the minutes from the March 10, 2025 meeting. Commissioners agreed to hold the fire department written exam on July 12, 2025, and to post the job opening promptly. The meeting was adjourned by unanimous motion.

• Approved March 10, 2025 meeting minutes (all in favor)
• Set fire department written exam date for July 12, 2025 (agreement)
• Adjourned meeting (all in favor)

City Council

The City Council will hold first reading of a special use permit for a meditation studio at 4300 Lincoln Avenue, and award several infrastructure contracts including a $689,998.60 water main replacement on Algonquin Parkway, a $95,000 sewer lining project, and a $193,000 sidewalk replacement program. Council will also discuss the Kirchoff Road corridor study.

• Special use permit (first reading) for meditation studio at 4300 Lincoln Avenue, Units Q & R
• Award contract for water main replacement on Algonquin Parkway to Mauro Sewer Construction, not to exceed $689,998.60
• Award contract for sanitary sewer manhole lining to Culy Contracting, LLC, not to exceed $95,000.00
• Award contract for sidewalk and curb replacement program to Globe Construction Co., Inc., not to exceed $193,000.00
• Waive building permit fees for Rolling Meadows Park District properties at 3000 Central Road and 3705 Pheasant Drive

The council moved Ordinance 25-00 for a special‑use art studio at 4300 Lincoln Avenue to a second reading with a unanimous 6‑0 vote. It approved the April 8, 2025 payment warrant unanimously. The council adopted five consent resolutions, awarding contracts for sewer manhole lining ($95,000), construction observation services ($91,697), water‑main replacement ($689,998.60), sidewalk and curb replacement ($193,000), and waiving building‑permit fees for the Rolling Meadows Park District, each passing 6‑0. In non‑binding straw votes, council members unanimously supported continuing town‑center zoning hearings and voted 4‑2 to keep the Invest in Cook grant application for the Kirchoff Road corridor.

• Ordinance 25-00 moved to 2nd reading (6‑0)
• Approved April 8, 2025 payment warrant (6‑0)
• Adopted Resolution 25‑R‑30 awarding $95,000 sewer manhole contract (6‑0)
• Adopted Resolution 25‑R‑31 awarding $91,697 construction observation contract (6‑0)
• Adopted Resolution 25‑R‑32 awarding $689,998.60 water‑main replacement contract (6‑0)
• Adopted Resolution 25‑R‑33 awarding $193,000 sidewalk/curb replacement contract (6‑0)
• Adopted Resolution 25‑R‑34 waiving building‑permit fees for park district (6‑0)
• Straw vote: continue Town Center zoning hearings (6‑0) and keep Invest in Cook grant application (4‑2)

Environmental Committee

The Environmental Committee will select a native seed mix to purchase with escrow funds (~$11,849) for distribution at events like Arbor Day. They will discuss draft zoning code updates requiring native plants in commercial parking lots and plan a Sustainability Saturdays speaker series at the library.

• Choose among 10 seed mixes priced $400–$3,176 for ~450–500 one-ounce sample packets; staff recommends Renovo Illinois Monarch Habitat (~$780).
• Discuss draft amendments to Zoning Code Sec. 122-565 mandating 80% native/naturalized plants and prohibiting invasive species in parking lots.
• Plan Sustainability Saturdays speaker series with library support; potential dates: June 7, June 27, July 26.
• Review and adopt an engagement documentation form for Arbor Day and similar events.
• Discuss maintenance and planning at the Icenogle property.

The committee approved the March 6, 2025 meeting minutes by voice vote. It also approved releasing up to $1,000 from the RMEC escrow to purchase wildflower seed for event giveaways, again by voice vote. The meeting was then adjourned.

• Approved March 6, 2025 meeting minutes (voice vote)
• Approved release of up to $1,000 from RMEC escrow for wildflower seed purchase (voice vote)
• Adjourned meeting (motion passed)

Planning and Zoning Commission

The Rolling Meadows Planning and Zoning Commission will reopen and continue two public hearings on zoning changes for the Kirchoff Road Corridor, including a new Town Center district. It will also hold a public hearing on a special use permit for a meditation studio at 4300 Lincoln Avenue, Units Q & R.

• Reopen public hearing on Text Amendment creating new 'TC' Town Center zoning district for Kirchoff Road Corridor
• Reopen public hearing on Zoning Map Amendment to change properties to 'TC' Town Center district
• Public hearing on Special Use Permit for meditation studio at 4300 Lincoln Avenue, Units Q & R
• No discussion items scheduled
• No minutes approved due to pending March 4 draft minutes

The Planning and Zoning Commission voted to continue the public hearing on the proposed Town Center (“TC”) zoning district and the rezoning of properties along the Kirchoff Road corridor, moving it to the May 6, 2025 meeting. The motion to continue was made by Commissioner Gercken, seconded by Commissioner Leone, and passed by voice vote. The Commission also opened a public hearing on a special‑use permit request for Vishwa Nirmala Dharma meditation studio at 4300 Lincoln Avenue, Units Q and R, with the motion approved by voice vote.

• Continue public hearing on TC zoning district and Kirchoff Road rezoning to May 6, 2025 (voice vote)
• Open public hearing for special‑use permit at 4300 Lincoln Ave, Units Q & R (voice vote)

Veteran's Committee

The Veterans Committee is meeting to coordinate logistics for the Remembering Our Fallen Mobile Memorial and Memorial Day events. The agenda includes a presentation by Dr. Robert Priebe and discussions on sub-committees for speaker recruitment and flag retirement.

• Remembering Our Fallen Mobile Memorial planning for May 15-18
• Memorial Day event ceremony and parking discussion
• Flag Retirement Ceremony fire pit improvements
• Presentation by Dr. Robert Priebe of Castle Chiropractic
• Selection of Veterans Dinner gift ideas

City Council

The City Council will discuss several second-reading ordinances regarding liquor licenses, zoning for schools, and a corridor study. The body is also considering multiple contracts for road work and vegetation maintenance.

• Road Rehabilitation Program contract for Brothers Asphalt Paving, Inc. in the amount of $1,810,457.58
• Road Rehabilitation Engineering Services contract for Christopher B. Burke Engineering for $128,484.00
• Native Vegetation Maintenance contract for Pizzo and Associates LTD at $56,000.00 per season
• Special Use Permit for a school at 1715-1725 Winnetka Avenue (Virtual Connections Academy)
• Liquor license amendments for 1950 Plum Grove Road, 1923-1925 Plum Grove Road, and 3991 Algonquin Road

The Rolling Meadows City Council adopted five ordinances unanimously. The ordinances increase a Class B‑1 liquor license, adjust Class A‑2 liquor licenses, modify a gaming accessory license, approve an annexation incentive agreement for 1384 Vermont Street, and amend the Comprehensive Plan to adopt the Kirchoff Road Corridor Study. All votes were 7 in favor and 0 opposed.

• Adopted Ordinance 25-19 to increase the maximum Class B‑1 liquor licenses by one (7‑0)
• Adopted Ordinance 25-20 to adjust the maximum Class A‑2 liquor licenses (7‑0)
• Adopted Ordinance 25-21 to adjust Class A‑2 liquor licenses and reduce one GA license (7‑0)
• Adopted Ordinance 25-22 to approve an annexation incentive agreement for 1384 Vermont Street (7‑0)
• Adopted Ordinance 25-23 to amend the Comprehensive Plan and adopt the Kirchoff Road Corridor Study (7‑0)

Committee of the Whole

This meeting is largely procedural, consisting of a call to order, public comment, and adjournment. A closed session is planned under the Illinois Open Meetings Act to discuss personnel matters and to set a price for the sale or lease of city-owned property. No votes on specific ordinances, contracts, or rezonings are scheduled in open session.

• Closed session: personnel – appointment, employment, compensation, discipline, performance, or dismissal of a specific employee or legal counsel
• Closed session: setting a price for sale or lease of property owned by the public body

The Rolling Meadows Committee of the Whole met on March 18, 2025, with a quorum present. No public comment was made, and the committee voted unanimously to enter a closed session to discuss personnel matters and the setting of a price for sale or lease of property. No substantive decisions were made in open session, and the meeting adjourned immediately after.

• Motion to enter closed session for personnel and property pricing approved (4-0)

Foreign Fire Insurance Board

The Rolling Meadows Foreign Fire Insurance Board will review minutes and the treasurer's report, then consider bonding for the treasurer and president. Old business includes shower doors, RO systems, rowers, Peloton parts, and shoe program items. New business covers election results, additional Peloton parts, new beds, food scales, and air filter replacements.

• Bonding for Foreign Fire Insurance Board Treasurer and President
• Shower Doors and RO Systems for fire station
• Rogue Rowers and Peloton Replacement Parts
• New Beds and Food Scales
• Austin Air Systems Replacement Filters

City Council

The City Council will hold first readings on several consent ordinances, including adopting the Kirchoff Road Corridor Study, amending the comprehensive plan, and granting a special use permit for a school at 1715-1725 Winnetka Avenue. Consent resolutions authorize the purchase of two police vehicles totaling $96,185 and award engineering contracts for sanitary sewer work ($203,500) and city hall roof replacement design ($34,425). The council will also enter closed session to discuss personnel, property, and pending litigation.

• First reading of ordinance to adopt Kirchoff Road Corridor Study as amendment to Comprehensive Plan
• First reading of special use permit for a school (Virtual Connections Academy) at 1715-1725 Winnetka Avenue
• Purchase of 2024 Ford Bronco ($48,895) and 2025 Chrysler Pacifica ($47,290) for police investigations
• Award of $203,500 engineering contract for 2025 sanitary sewer system programs to RJN Group
• Award of $34,425 contract for design of city hall roof replacement project

The City Council voted 6-0 to advance an ordinance adopting the Kirchoff Road Corridor Study, which includes a recommendation to reconfigure the road to three lanes with on-street parking and bike lanes, despite public opposition and a split Planning and Zoning Commission vote on that element. The council also approved several consent ordinances and resolutions, including liquor license changes, a school special use permit, and vehicle purchases.

• Advanced Kirchoff Road Corridor Study adoption to 2nd reading (6-0)
• Adopted Ordinance No. 25-18 transferring Tourex specialty shop license (6-0)
• Approved consent ordinances for liquor license changes and school special use (6-0)
• Approved March 11, 2025 warrant for bill payments (6-0)
• Adopted consent resolutions including police vehicle purchases and engineering contracts (6-0)
• Entered closed session for personnel, property, and litigation (6-0)

Board of Fire and Police Commissioners

The Board will review a $518.00 expense for Willis Physical and discuss annual conference attendance. The Board will also discuss entry-level testing fees for IO Solutions and review the fire application package.

• Review of $518.00 expense for Willis Physical (PD)
• Discussion of IO Solutions entry-level testing fees for Fire
• Review of Fire application package
• Discussion of Annual Conference attendance

The Board approved a $45 applicant fee for the Fire Department's upcoming entry-level testing, maintaining 2023 requirements and preference points. The Police Chief reported that a conditional offer for an entry-level candidate in Des Plaines did not pass background, while offers for a lateral candidate and another entry-level candidate are in process. The Board also approved the February minutes and noted Sergeant Brian Berry's retirement.

• Approved $45 applicant fee for Fire Department testing (unanimous)
• Approved minutes of February 10, 2025 meeting (unanimous)
• Maintained 2023 firefighter requirements and preference points for upcoming test (discussed, no formal vote)
• Adjourned meeting at 9:00 a.m. (unanimous)

Environmental Committee

The Rolling Meadows Environmental Committee will receive updates on several items: the City Council's decision to take no further action on air quality monitoring, procurement of custom Illinois native seed packets, and a draft zoning code amendment requiring native planting and permeable surfaces for parking lots. The committee will also finalize plans for the Arbor Day event on April 26 with the Parks District and begin scheduling the Sustainability Saturday speaker series.

• Air quality monitoring: City Council opted for no further action after discussing $5,000-per-sensor options
• Custom Illinois native seed packets to be distributed at City events, including Arbor Day
• Draft zoning code amendment for parking lot landscaping with native species and permeable surfaces
• Arbor Day collaboration with Parks District on April 26: clean-up, mulching, and education at Cardinal Hill and Kimball Hill Parks
• Sustainability Saturdays: three summer events with paid speakers; committee to draft speaker list by April meeting

The Rolling Meadows Environmental Committee decided to take no further action on Sustainability Plan Goal C-3, which explored local air quality monitoring options. The committee also discussed procuring native seed packets for community events, upcoming zoning changes for parking lot landscaping, and updates on Arbor Day and Sustainability Saturdays events.

• No further action on air quality monitoring (Goal C-3) after Council discussion
• Staff to procure quotes for native seed packets (100-500) for Arbor Day distribution
• Zoning code changes for parking lot landscaping to be presented at next meeting
• Arbor Day event planning to include invasive species removal and native replanting
• Sustainability Saturdays speaker series to be discussed with Library for monthly or quarterly events

Planning and Zoning Commission

The Rolling Meadows Planning and Zoning Commission will hold public hearings on adopting the Kirchoff Road Corridor Study into the Comprehensive Plan, creating a new TC Town Center zoning district, and rezoning properties along Kirchoff Road to that district. A public hearing will also consider a text amendment to allow schools as a special use in the M-1 Business Park district and a special use permit for Virtual Connections Academy at 1715-1725 Winnetka Circle. Additionally, a workshop will discuss a smoking lounge proposal at 5540 S New Wilke Road.

• Workshop on smoking lounge proposal at 5540 S New Wilke Road
• Public hearing: Text amendment to allow schools as special use in M-1 Business Park
• Public hearing: Special use permit for Virtual Connections Academy at 1715-1725 Winnetka Circle
• Public hearing: Adopt Kirchoff Road Corridor Study into Comprehensive Plan as subarea
• Public hearing: Create TC Town Center district and rezone properties along Kirchoff Road, ending development moratorium

The Planning and Zoning Commission recommended City Council approve the Kirchoff Road Corridor Study, but excluded Recommendation 4 (Transportation), which included a road diet. The Commission also approved a text amendment allowing schools by special use in the M-1 district and a special use permit for Virtual Connections Academy. The public hearings on the new Town Center zoning district and map amendment were continued to April 2, 2025.

• Recommended Kirchoff Road Corridor Study to Council, excluding Recommendation 4 (Transportation) (5-1)
• Approved text amendment allowing schools by special use in M-1 district (5-1)
• Approved special use permit for Virtual Connections Academy with condition limiting outdoor activities (5-1)
• Continued Town Center zoning district and map amendment hearings to April 2, 2025
• Approved February 7, 2025 special meeting minutes (voice vote)

Veteran's Committee

The Rolling Meadows Veterans Committee is discussing plans for the Remembering Our Fallen Mobile Memorial from May 15-18, including escort, setup, speakers, and fundraising. They will also discuss the Memorial Day ceremony and a flag retirement ceremony on June 14. Other items include sub-committees for deceased veteran research and a speaker for future meetings.

• Remembering Our Fallen Mobile Memorial (May 15-18) with escort, setup, speakers, fundraising, and ceremonies
• Memorial Day event ceremony discussion
• Flag retirement ceremony on June 14, including flag folding sessions and fire pit improvements
• Sub-committees needed for deceased RM veteran research and communication
• Deceased veteran representation at services

City Council

The City Council will hold public hearings regarding a business license relocation and an annexation incentive agreement. The body is also considering second readings for several ordinances affecting liquor licenses, EV charging, and zoning for tobacco and fitness facilities.

• Contract for 2025 street maintenance crack sealing with Patriot Paving Maintenance not to exceed $50,000.00
• Purchase of one 2024 Ford F-250 Super Duty Pickup truck from Golf Mill Ford for $56,786.70
• Public hearing for Tourex, Inc. Special Shop License relocation to 1645 Algonquin Road
• Public hearing for Annexation Incentive Agreement for 1384 Vermont St.
• Ordinance to modify zoning for tobacco, vape, and CBD shops and smoking lounges

The Rolling Meadows City Council adopted six ordinances on second reading, including changes to liquor licenses, business licenses, EV charging zoning, bicycle parking, tobacco/vape/CBD shop regulations, and physical fitness facility zoning. The council also approved a $50,000 street crack sealing contract, a $56,786.70 truck purchase, and an asset distribution agreement with the Historical Society. Public hearings were held for a specialty shop license relocation and an annexation incentive agreement, but no action was taken on those items.

• Adopted Ordinance 25-12 amending Class A-1 liquor licenses (6-0)
• Adopted Ordinance 25-13 amending business license application process (6-0)
• Adopted Ordinance 25-14 enabling EV charging zoning (6-0)
• Adopted Ordinance 25-15 amending bicycle parking zoning (6-0)
• Adopted Ordinance 25-16 modifying tobacco/vape/CBD shop zoning (4-2)
• Adopted Ordinance 25-17 amending physical fitness facility zoning (6-0)
• Approved $50,000 crack sealing contract with Patriot Paving (6-0)
• Approved $56,786.70 Ford F-250 purchase (6-0)

Committee of the Whole

The Rolling Meadows Committee of the Whole will discuss four items: a potential ordinance to allow low-speed electric scooters, options for replacing the aging City Hall roof (with cost estimates from $492k to $1.05M), a sustainability plan review, and zoning regulation changes for tobacco, vape, and CBD shops and smoking lounges. Staff is seeking council direction on the scooter ordinance and roof replacement approach.

• City Hall roof replacement: three options discussed — single-year FY2025 ($921,303), single-year FY2029 ($1,046,936), and two-year phased ($492,851 in FY2025 then $425,489 in FY2026)
• Potential reallocation of $150k from cancelled CIP projects (fire pump replacement $125k, elevator upgrade $25k) to help fund roof replacement
• Discussion on adopting a local ordinance to permit low-speed electric scooters, currently illegal without city regulation
• Review of a sustainability plan (no further details in agenda)
• Discussion of an ordinance to modify zoning regulations concerning tobacco, vape, and CBD shops and smoking lounges

The Committee of the Whole held a workshop-style meeting with straw votes on several items. They voted 3-2 to direct staff to draft an ordinance permitting low-speed electric scooters, 5-0 to get pricing for two roof replacement options, and 3-2 to take no action on air quality monitoring. A zoning ordinance discussion on tobacco, vape, and CBD shops was informational only, and the committee entered closed session to discuss property acquisition.

• Straw vote to draft e-scooter ordinance (3-2)
• Straw vote to price roof replacement options 2 and 3 (5-0)
• Straw vote to take no action on air quality monitoring (3-2)
• Entered closed session for property purchase/lease discussion (5-0)

City Council

The Rolling Meadows City Council will hold a public hearing on relocating Tourex, Inc.'s specialty shop license, then vote on final approval of a liquor license cap change for a lounge at 3223 Algonquin Road. The council will also consider first readings of zoning updates for electric vehicle charging, bicycle parking, tobacco/vape/CBD shops, and physical fitness facilities, plus consent resolutions including a city manager performance bonus and vehicle purchases. The agenda includes approval of prior meeting minutes and a closed session for personnel and property matters.

• Public hearing: relocate Tourex, Inc. specialty shop license from 4025 W. Algonquin to 1645 W. Algonquin
• Ordinance 25-11 (2nd reading): adjust Class A-1 liquor license cap for LaMirage/IZI Lounge at 3223 Algonquin
• First reading: adopt zoning regulations for electric vehicle charging stations
• First reading: modify zoning for tobacco, vape, and CBD shops and smoking lounges
• Resolution 25-R-09: authorize performance bonus for City Manager Rob Sabo

The Rolling Meadows City Council adopted an ordinance to transfer a Class A-1 liquor license to LaMirage/IZI Lounge at 3223 Algonquin Road, and advanced several zoning changes to second reading, including regulations for electric vehicle charging and tobacco/vape/CBD shops. The public hearing on relocating Tourex, Inc.'s specialty shop license was continued to February 25. The council also approved payments, vehicle purchases, and a performance bonus for the city manager.

• Adopted Ordinance 25-11 transferring a Class A-1 liquor license to LaMirage/IZI Lounge (6-0)
• Advanced Ordinance to amend business license application/issuance to 2nd reading (6-0)
• Advanced Ordinance to amend bicycle parking zoning regulations to 2nd reading (6-0)
• Advanced Ordinance to adopt EV charging zoning regulations to 2nd reading (6-0)
• Advanced Ordinance to modify tobacco/vape/CBD shop zoning to 2nd reading (4-3, mayor broke tie)
• Approved February 11, 2025 warrant for bill payments (6-0)
• Adopted Resolution 25-R-09 authorizing performance bonus for City Manager Rob Sabo (6-0)
• Approved purchase of 2025 Ford E-Transit van (up to $70,561) and police hybrid (up to $52,594) (6-0)

Board of Fire and Police Commissioners

The Board of Fire & Police Commissioners will approve minutes from January and February meetings, review expenses for polygraph and background checks totaling $1,442.40, and receive an update on a budget transfer. New business includes swearing in Commissioner Laura Garcia and discussing a proposed 24-month continuous service requirement for lateral police hires. The meeting also notes the April 30 term expiration of Commissioners Loesch and Sheehan.

• Swearing-in of new Commissioner Laura Garcia
• Review of expenses: Conrad Polygraph $200 (Kessler PD), $400 (Willis and Camacho PD); TransUnion $142.40 (Camacho background); Personnel Strategies $700 (Camacho psych)
• Update on budget transfer
• Discussion of 24-month continuous duration of service for lateral police hires
• Term expiration of Loesch and Sheehan on April 30

Environmental Committee

The Environmental Committee will discuss the 2025 work plan and confirm dates for community events. Members will also review updates regarding electric vehicle charging infrastructure and native landscaping code amendments.

• Arbor Day planning with Parks District representative Sydney Szukala
• Confirmation of 2025 dates for Prairie Burn, Arbor Day, Earth Day, and Duck Race
• Review of EVSE (electric vehicle charging) zoning text amendments
• Discussion of draft landscaping code updates to encourage native species and urban shade
• Bike planning timeline and potential 'Sustainability Sundays' speaker series

The Rolling Meadows Environmental Committee approved the January 9, 2025 meeting minutes and confirmed its events and dates table, moving Arbor Day to Saturday, April 26, 2025. The committee agreed to participate in the Parks District's Arbor Day event, which will focus on maintenance and clean-up at Cardinal Hill and Kimball Hill Parks, and will include educational outreach aligned with the Sustainability Plan. No formal votes were taken on these agreements; decisions were made by consensus.

• Approved January 9, 2025 meeting minutes (voice vote, all aye)
• Confirmed events and dates table, with Arbor Day moved to April 26, 2025
• Agreed to participate in Parks District Arbor Day event on April 26, 2025, with no separate Friday event
• Agreed to create educational topics template for public outreach at Arbor Day
• Agreed to pursue Sustainability Saturdays speaker series
• Assigned newsletter topics and months to committee members and staff

Planning and Zoning Commission

The Rolling Meadows Planning and Zoning Commission will conduct public hearings on four proposed amendments to the city's zoning code. The amendments cover electric vehicle charging stations, bicycle parking design, indoor athletic facilities, and regulations for tobacco/vape/CBD businesses and smoking lounges. The commission will also receive an update on the Kirchoff Road Corridor Plan, with a hearing planned for the next meeting.

• Public hearing on text amendment establishing definitions and regulations for Electric Vehicle Charging Stations in zoning districts
• Public hearing on text amendment modifying design regulations for bicycle parking (Section 122-160)
• Public hearing on text amendment reclassifying indoor athletic facilities as permitted or special use, possibly with square-footage categories
• Public hearing on text amendment removing tobacco/vape/CBD shop definition and creating smoking lounges as a special use in C-1 and C-2 districts
• Update and status report on the Kirchoff Road Corridor Plan; hearing scheduled for March 4, 2025 meeting

The Planning and Zoning Commission approved three staff-initiated text amendments. The EV charging amendment requires new commercial construction and complete parking lot refurbishments to install charging stations, with residential requirements for new multifamily parking spaces. The bicycle parking amendment sets design standards for racks. The indoor athletic facilities amendment allows facilities under 5,000 sq ft by right in commercial and manufacturing districts. The tobacco/vape/CBD shop amendment reclassifies these businesses and creates a new smoking lounge special use category.

• Approved EV charging station text amendment (4-1)
• Approved bicycle parking design standards amendment (4-1)
• Approved indoor athletic facilities text amendment (4-1)
• Approved tobacco/vape/CBD shop and smoking lounge amendment (5-0)

Board of Fire and Police Commissioners

The Rolling Meadows Board of Fire & Police Commissioners will hold a special meeting to consider approving a Police Lateral Hiring List. No other substantive business is on the agenda beyond administrative items and public comment.

• Approve Police Lateral Hiring List

The Board of Fire and Police Commissioners approved the Lateral Police Officer Eligibility List, allowing the city to hire from it. The motion passed unanimously with all present commissioners voting in favor. No other substantive decisions were made.

• Approved Lateral Police Officer Eligibility List (unanimous)

Veteran's Committee

The Rolling Meadows Veterans Committee will discuss logistics for the Remembering Our Fallen Mobile Memorial scheduled for May 15-18, including delegation of duties, fundraising, and advertising. They will also consider changes to the Memorial Day parade and ceremony. Other business includes filling sub-committees for research on deceased veterans and a speaker search, plus an update on the Eagle Scout Flag Ash project.

• Discuss Remembering Our Fallen Mobile Memorial May 15-18 (duties, fundraising, advertising, schedule)
• Consider changes to Memorial Day parade and ceremony
• Sub-committees needed: deceased RM veteran research & communication, speaker for events
• Eagle Scout Flag Ash project update by Jerry Inselberger
• Approve meeting minutes from October 22, 2024

City Council

The Rolling Meadows City Council will hold second readings on several ordinances, including opting out of the Cook County Paid Leave Ordinance and reducing video gaming cafe licenses. A first reading will consider reclassifying liquor licenses for a lounge at 3223 Algonquin Road. Consent resolutions include purchases of a refuse truck for $381,574 and electric vehicle chargers for $47,769. The meeting will also move into closed session for personnel and pending litigation.

• Second reading: Ordinance 25-04 to opt out of Cook County Paid Leave Ordinance
• Second reading: Ordinance 25-03 to reduce video gaming cafe licenses (Isabella's Café, 5540 New Wilke Rd.)
• Second reading: Ordinance 25-05 to approve lease with NIPAS for former fire station at 2455 Plum Grove Rd.
• Resolution to purchase 2026 Autocar Heil refuse truck for $381,574 (replacement, with trade-in)
• Resolution to install seven Level 2 EV chargers at City Hall for up to $47,769

The Rolling Meadows City Council adopted several ordinances, including reducing the number of video gaming cafe and Class A-2 liquor licenses, opting out of the Cook County Paid Leave Ordinance, and approving multiple property annexations. The council also approved a lease agreement with NIPAS for the former fire station and moved forward a liquor license amendment for a change in ownership. All votes were 5-0 with two members absent.

• Adopted Ordinance 25-03 reducing video gaming cafe and Class A-2 liquor licenses (5-0)
• Adopted Ordinance 25-04 opting out of Cook County Paid Leave Ordinance (5-0)
• Adopted Ordinance 25-05 leasing former fire station to NIPAS (5-0)
• Adopted annexation ordinances for multiple properties (5-0 each)
• Moved Ordinance 25-00 to second reading for liquor license change (5-0)
• Approved payment of bills warrant for January 28, 2025 (5-0)
• Adopted consent resolutions for vehicle purchases, EV chargers, and contracts (5-0)

Police Pension Board

The Rolling Meadows Police Pension Fund Board will consider approving annual cost of living adjustments for pensioners, reviewing fiduciary liability insurance renewal, and adopting legal decisions for specific members. The board will also discuss cash management policy, trustee term expirations, and trustee training fees. Routine items include approval of minutes, investment reports, and the accountant's monthly report.

• Approve annual cost of living adjustments for pensioners
• Review/approve fiduciary liability insurance renewal
• Discussion/possible action on cash management policy
• Review, adopt and publish decision and orders for Mary Hogan and Scott McCormack
• Resignation of office for Morgan

Fire Pension Board

The Rolling Meadows Firefighters' Pension Fund Board will meet to review financial reports and approve annual cost-of-living adjustments for pensioners. The board will also consider approving a surviving spouse benefit for Sandra Schmidt and discuss fiduciary liability insurance renewal. Other items include trustee training updates and possible closed session.

• Approve annual cost-of-living adjustments for pensioners (7f)
• Approve surviving spouse benefit for Sandra Schmidt (10b)
• Consider fiduciary liability insurance renewal (12b)
• Review accountant's compilation report from Sikich (7a)
• Discuss Northern Trust sweep account (12c)

Committee of the Whole

The January 21, 2025 Committee of the Whole meeting has been cancelled. The next regularly scheduled City Council meeting will be held on Tuesday, January 28, 2025 at 7:00 p.m.

City Council

The City Council will vote on final approval of the QuikTrip redevelopment and Richards Building Supply special use permits, and introduce several ordinances including opting out of the Cook County paid leave ordinance, reducing video gaming cafe licenses, annexing multiple parcels, and leasing a former fire station to NIPAS. Consent items also authorize a $60,000 water meter purchase and motor fuel tax appropriations. A closed session is scheduled for personnel matters.

• Second reading: Ordinance 25-01 for QuikTrip redevelopment at Rambling Rose Planned Development
• Second reading: Ordinance 25-02 for amended special use and variations at Richards Building Supply (4001 Industrial Ave.)
• First reading: Opt out of Cook County Paid Leave Ordinance (Ordinance 25-00)
• First reading: Reduce video gaming cafe and Class A-2 liquor licenses (Isabella’s Café, 5540 New Wilke Rd.)
• Authorize $60,000 water meter purchase from Core & Main for FY2025 (Resolution 25-R-01)

The City Council approved a plat of resubdivision and special use permit for the QuikTrip redevelopment at the Rambling Rose Planned Development, and approved an amended special use permit for outdoor storage at Richards Building Supply. The council also advanced several ordinances and resolutions, including opting out of the Cook County Paid Leave Ordinance, and approved the appointment of Laura Garcia to the Board of Police & Fire Commissioners.

• Adopted Ordinance 25-01 approving QuikTrip redevelopment (6-0)
• Adopted Ordinance 25-02 approving amended special use permit for Richards Building Supply (6-0)
• Advanced consent ordinances for first reading, including annexations and lease agreement (6-0)
• Advanced ordinance to opt out of Cook County Paid Leave Ordinance for first reading (6-0)
• Approved payment of bills on warrant for January 14, 2025 (6-0)
• Adopted resolutions for water meter purchase, motor fuel tax appropriations, and employee manual updates (6-0)
• Approved Laura Garcia as new appointment to Board of Police & Fire Commissioners (6-0)

Board of Fire and Police Commissioners

The Board will review its 2025 budget expenses and consider the successful passing of probation for Firefighter Mahoney. They will also approve minutes from the prior meeting.

• Review of Board Expenses – 2025 Budget Review
• Successful passing of probation for Firefighter Mahoney
• Approval of minutes from December 9, 2024 meeting

The Board approved the December 2024 minutes and confirmed FF/PM Colin Mahoney passed probation, with Chief Sutter requesting a letter. The Commission voted to transfer the overtime budget to professional development for 2025 and will begin the 2026 budget in spring. Police discussed a potential rotating entry list for candidates, with more information to come in a few months, and asked the Board to review a background file for a lateral hire.

• Approved December 9, 2024 meeting minutes (unanimous)
• Confirmed FF/PM Colin Mahoney passed probation
• Transferred overtime budget to professional development for 2025
• Discussed rotating entry list for police candidates (no action taken)
• Requested review of background file for lateral hire Matthew Willis

Environmental Committee

The Rolling Meadows Environmental Committee will review the Draft Final Report of the Kirchoff Road Corridor Study and its sustainability implications. They will also schedule 2025 events and begin planning for a Bicycle Friendly Communities application, with a June 25 deadline. Additionally, the committee will discuss progress on sustainability plan education and outreach tasks.

• Discussion of Kirchoff Road Corridor Study draft final report
• Scheduling of 2025 events including Arbor Day and Earth Day
• Bicycle and Pedestrian Planning: Bicycle Friendly Communities 2025 submission deadline June 25
• Sustainability plan updates: EV readiness program, no idling signs, commercial recycling 9% diversion rate
• Education and communications tasks for sustainability goals C-5, E-4, L-6, L-7

The Rolling Meadows Environmental Committee reviewed the Kirchoff Corridor Planning Study draft report, discussed upcoming bicycle and pedestrian network projects, and heard updates on Emily's Prairie and a CBS 60 Minutes interview. No formal votes were taken on these items; the only decision was to approve the November 7, 2024 meeting minutes.

• Approved November 7, 2024 meeting minutes (unanimous voice vote)

Planning and Zoning Commission

The Planning and Zoning Commission, meeting as the Kirchoff Road Steering Committee, will hold a workshop on the Draft Final Report of the Kirchoff Road Corridor Study. No other new business is scheduled for this meeting.

• Workshop on Draft Final Report of Kirchoff Road Corridor Study

The Planning and Zoning Commission, meeting as the Kirchoff Road Steering Committee, received a presentation on the draft final report of the Kirchoff Road Corridor Study. The meeting was for discussion only, with no voting action taken. The final report is scheduled for approval at the March 4, 2025 commission meeting, followed by two City Council hearings.

• Reviewed draft Kirchoff Road Corridor Study report (discussion only)
• No formal actions or votes taken at this meeting
• Final report scheduled for approval at March 4, 2025 commission meeting
• Report to receive two hearings at City Council after commission approval