Clarkston public meetings in 2024

City Council

The Clarkston City Council will consider approving an Intergovernmental Agreement with the Downtown Development Authority to allocate $50,000 in American Rescue Plan Act (ARPA) funds for the revitalization of the central business district. The meeting will also include a public participation session and an executive session to discuss a personnel matter.

• Approval of Intergovernmental Agreement with Downtown Development Authority for $50,000
• Executive session to discuss a personnel matter
• Public participation via video conference
• Meeting held in-person and hybrid
• Councilmember Debra Johnson serves as Vice Mayor

The Clarkston City Council approved a motion to move $100,000 from the ARPA Grant Administrator line item, allocating $50,000 to the Downtown Development Authority via an Intergovernmental Agreement and $50,000 back to the General Fund for 2025. The vote was 4-2, with Councilmembers Perkins and Carroll voting no. The council also approved entering executive session to discuss a personnel matter.

• Approved motion to move $100,000 from ARPA Grant Administrator line item, $50,000 to DDA and $50,000 to General Fund (4-2)
• Approved Intergovernmental Agreement with Clarkston Downtown Development Authority for $50,000 from ARPA funds (part of above motion)
• Approved entering executive session to discuss a personnel matter (6-0)
• Approved adding Public Comments to the agenda (5-0)

Downtown Development Authority

The Clarkston Downtown Development Authority will hold a special called meeting to discuss proposed updates to the Downtown Development District and review a proposal for a Special Tax District. The meeting will also include the approval of minutes from a previous meeting and a public comment period.

• Approval of December 9, 2024 DDA meeting minutes
• Review and recommendation of a Special Tax District
• Assessment of proposed updates to the Downtown Development District

Historic Preservation Commission

The Historic Preservation Commission will discuss the Certified Local Government application and updates to commission bylaws. The body will also review the historic context of the Clemsil Overlay District and apartment developments, as well as the Parks Master Plan.

• Certified Local Government application
• HPC bylaws updates
• Clemsil Overlay District historic context
• Sutton House mothballing, including weatherization and security
• Parks Master Plan relevance for Forty Oaks Nature Preserve and Milam Park

City Council

The Clarkston City Council will adopt several resolutions to allocate American Rescue Plan Act (ARPA) funds for contracts and service agreements, including behavioral health services for the police department and other community programs. Each resolution specifies a contract term, maximum dollar amount, and an effective date of December 19, 2024. An executive session will be held to discuss a personnel matter.

• Award a contract to Claratel Behavioral Health for licensed clinician and case management services for the Police Department, up to $86,275 annually for two years.
• Award a contract to CHA Solutions for grant writing services, $50,000 annually for two years.
• Award a contract to Dekalb Pro Bono for residential legal aid assistance, up to $35,000 for two years.
• Extend the service agreement with Amani Women’s Center for workforce development, up to $82,800 until 2026.
• Award a contract to Paryani Construction, Inc. for renovation work at 736 Park North, up to $15,000 for six months.

The Clarkston City Council held a special meeting to obligate ARPA funds before the December 31 deadline. They approved several contracts and reallocations, including moving $86,275 from a vacant social worker position to general public safety, extending contracts for grant writing, legal aid, ESL classes, workforce development, and clerical services, and approving funds for computers and servers. A motion to use $15,000 in ARPA funds for construction overage at 736 Park North failed, but a subsequent reallocation of those funds was approved.

• Approved reallocating $86,275 for social worker salary to General Public Safety (5-0)
• Approved 2-year contract with CHA Solutions for grant writing, $50,000/year (5-0)
• Approved 2-year contract with Dekalb Pro Bono for legal aid, $35,000 (5-0)
• Approved extension with Clarkston Community Center for ESL classes, $55,000 (5-0)
• Approved extension with Amani Women's Center for workforce development, $82,800 (4-0, Adde recused)
• Approved reallocating administrative staff funds to any filled position (5-0)
• Approved contract with Fresh Food Town for food boxes, $136,023 (5-0)
• Approved $80,000 for computers/servers with VC3 (5-0)

Planning & Zoning Board

The board will review two staff options for incorporating parks and green space into the city's zoning map or Comprehensive Plan. The meeting also includes a training session and the approval of the 2025 meeting calendar.

• Update on adding parks and green space to the Zoning Map
• Planning & Zoning Training Session by Sarah McQuade
• Review and approval of the 2025 Meeting Calendar

The board approved the minutes from October 31 and November 19, 2024, and the 2025 meeting calendar, all by unanimous 5-0 votes. A training session on parks and green space zoning was held, but no decisions were made during that time.

• Approved October 31, 2024 meeting minutes (5-0)
• Approved November 19, 2024 meeting minutes (5-0)
• Approved 2025 Meeting Calendar (5-0)

City Council

The City Council is holding a special called meeting on December 14, 2024. The primary purpose of the meeting is to enter an executive session to discuss a personnel matter.

• Executive session to discuss a personnel matter

The Clarkston City Council held a special meeting on December 14, 2024, and unanimously voted to enter executive session to discuss a personnel matter. No substantive decisions were made during the public portion of the meeting, which adjourned at 6:04 p.m.

• Approved motion to enter executive session for personnel discussion (6-0)
• Approved motion to adjourn (6-0)

City Council

The Clarkston City Council will consider a consent agenda that includes several financial resolutions, most notably a $177,430 drainage improvement contract for properties on Market Crescent Drive and Market Way. Other items include a $736 membership in the Georgia Interlocal Risk Management Agency for first‑responder PTSD benefits, a grant agreement for the Safe Streets for All Vision Zero plan, and a renewal of procurement services for $21,000. The council will also vote on fee schedule changes for alcoholic beverage, business, and hookah licenses.

• Approve $177,430 drainage improvement contract for 3731 & 3737 Market Crescent Drive and 860 Market Way (Storm Water Enterprise Fund).
• Add $736 membership in Georgia Interlocal Risk Management Agency for PTSD benefit for first responders (General Fund).
• Approve U.S. DOT “Safe Streets for All” grant agreement for the Greater Clarkston Vision Zero Safety Action Plan.
• Renew procurement services contract with Bowman Moody Enterprise, LLC for $21,000 for up to six months (General Fund).
• Adopt ordinances to increase alcoholic beverage, business, and hookah license fees.

The Clarkston City Council approved the consent agenda (items 7A-L) and a resolution amending the FY 2024 budget. Two items (8B and 8C) were removed from the agenda by a 5-0 vote. No other substantive decisions were made; the meeting included reports and public comments.

• Approved consent agenda items 7A-L (6-0)
• Approved FY 2024 budget amendment resolution (6-0)
• Removed items 8B and 8C from agenda (5-0)
• Approved minutes of 11/07/2024 and 11/26/2024 meetings (5-0)

Historic Preservation Commission

The Historic Preservation Commission held a special called meeting to receive presentations from Georgia State University students regarding the Sutton House. Students presented research on the site's architecture, structural components, and historical context. No formal legislative actions or votes were taken during the meeting.

• Adjourned meeting (3-0)

City Council

The City Council will review recommendations from Interim City Manager Tammi Saddler Jones to merge or abolish several city committees and task forces. The body is also discussing various infrastructure contracts, grant applications, and fee increases for business and alcohol licenses.

• Drainage Improvement Project #1 at 3731 & 3737 Market Crescent Drive and 860 Market Way for $177,430
• FY 2025 Local Maintenance Improvement Grant application for $112,384.11
• Proposed fee increases for alcoholic beverage licenses, business licenses, and hookah permits
• Procurement services renewal with Bowman Moody Enterprise, LLC for $21,000
• Allocation of $7,000 for Tell Me a Story Event and $5,000 for Community Center venue rentals

The Clarkston City Council held a work session on November 26, 2024, with Vice Mayor Johnson presiding; Mayor Beverly Burks and Councilmembers Yterenickia Bell and Susan Hood were absent. No items were voted on except adjournment, which passed 4-0. Interim City Manager Tammi Saddler Jones presented recommendations to merge and abolish several city committees, councils, and taskforces. Multiple items — including a PTSD diagnosis benefit for first responders, a drainage improvement contract, grant applications, fee schedule changes, and budget amendments — were discussed and placed on the next City Council meeting agenda, most under the Consent Agenda.

• Adjourned the work session (4-0)
• No other substantive decisions were made; items were discussed and forwarded to the next City Council meeting agenda
• Committee merger recommendations presented: Public Safety and Legal Committee + Police Community Task Force proposed to merge as Public Safety Committee
• Committee merger recommendations presented: Youth Advisory Council, Senior Resident Advisory Council, and Early Learning Task Force proposed to merge as Community Services Council
• Recommended abolishing Transportation and Environment Committee, Business and Economic Development Committee, Community Development and Civic Innovation Committee, and Housing and Infrastructure Committee
• Recommended keeping Equality, Inclusion and Opportunity Committee; Public Art Advisory Committee; and Preventive Health Task Force with changes
• PTSD Diagnosis Benefit for First Responders ($736 annual premium, $3,000 lifetime benefit per responder) placed on next agenda under Consent Agenda
• Drainage Improvement Project #1 at 3731 & 3737 Market Crescent Drive and 860 Market Way placed on next agenda under Consent Agenda

Planning & Zoning Board

The Clarkston Planning and Zoning Board will hold a public hearing and then discuss two items. First, the board will consider proposed amendments to its bylaws. Second, the board will review the zoning map for parks and greenspaces. No decisions are noted in the agenda.

• Public hearing – members of the public may address the board (3‑minute limit)
• Discussion of amendments to the Planning and Zoning Board bylaws
• Discussion and review of the zoning map for parks and greenspaces

The Planning and Zoning Board unanimously recommended proposed amendments to its bylaws for presentation to the City Council, covering terminology updates, duty clarifications, and officer election procedures. The board also unanimously recommended that staff investigate how to identify parks and green spaces on the zoning map. No other substantive decisions were made.

• Recommended bylaw amendments to City Council (unanimous)
• Recommended staff study on identifying parks/green spaces on zoning map (unanimous)

Historic Preservation Commission

The commission will discuss the Certified Local Government application and updates to its bylaws. The meeting includes reviews of the Clemsil Overlay District and historic apartment development contexts. Members will also discuss the Parks Master Plan as it relates to specific city sites.

• Certified Local Government application
• HPC bylaws updates
• Clemsil Overlay District historic context
• Historic Apartment Development context
• Parks Master Plan relevance to Forty Oaks Nature Preserve, Sutton House, and Milam Park

The Clarkston Historic Preservation Commission held a special called meeting with no substantive decisions. Members discussed updates to the commission's bylaws, the Certified Local Government application, and issues at 40 Oaks and the Sutton House, including weatherization and security. The Parks and Recreation Director agreed to coordinate with Public Works on those property issues. The meeting was procedural, with the only votes being to approve the agenda and adjourn.

• Approved agenda with amendment to add new business before old business (3-0)
• Adjourned meeting at 4:26pm (3-0)

City Council

The Clarkston City Council convened a special meeting on November 13, 2024. After the usual call to order and roll call, the council entered an executive session to discuss a personnel matter. The meeting concluded with adjournment.

• Executive session to discuss a personnel matter (details confidential)

The Clarkston City Council held a special called meeting on November 13, 2024, with all members present. The only substantive item recorded was an executive session to discuss a personnel matter. No decisions, votes, or actions are recorded in the minutes, and the meeting then adjourned.

City Council

The City Council will discuss the proposed FY 2025 Operating & Enterprise Fund Budget and Fee Schedule. The meeting includes public hearings on the budget and several zoning code amendments. Council will also consider various service contracts and rezoning applications.

• Public hearing and consideration of the FY 2025 Operating & Enterprise Fund Budget
• Contract for Southern Demolition, LLC for house demolition at Forty Oaks Nature Preserve for $39,750
• Contract for Yeargan & Kert, LLC for Municipal Court Solicitors Services at $2,000 per month
• Contract for IKON Filmworks for video recording services for $38,400
• Proposed rezoning of 911, 917, 929, and 935 Mell Avenue from NR-1 to NR-3

The Clarkston City Council approved the FY 2025 operating budget, a contract with AT&T for internet and phone services, and a late-night alcohol sales permit for Ponce Sports Lounge. The council also approved zoning code changes increasing density in the NR-3 zone and rezoned four properties on Mell Avenue to NR-3. A motion to reject all bids for the Forty Oaks Nature Preserve demolition was approved, and a motion to deny the zoning code changes failed.

• Approved FY 2025 Operating & Enterprise Fund Budget (5-0)
• Approved AT&T internet/phone services contract, $46,740/yr + $5,152 one-time fee (5-0)
• Approved late-night alcohol sales permit for Ponce Sports Lounge (5-0)
• Approved zoning code changes for NR-3 zone, TC district height, parking (3-2)
• Approved rezoning of 911-935 Mell Ave from NR-1 to NR-3 (3-1-1)
• Approved modification of zoning stipulation #19 for Parkside Subdivision to allow carports/garages (4-1)
• Rejected all bids for demolition of house at Forty Oaks Nature Preserve (5-0)
• Approved consent agenda including solicitor contract, video services, insurance, RFPs, holiday schedule (5-0)

Planning & Zoning Board

The Clarkston Planning and Zoning Board voted 3-1 to recommend that the Housing and Infrastructure Committee's text amendments be returned to city council for further community engagement. The board also approved a modification to zoning condition #19 for the Parkside Subdivision and recommended approval of a rezoning request for properties on Mell Avenue.

• Approved agenda (4-0)
• Approved August 20, 2024 meeting minutes (4-0)
• Recommended sending Housing and Infrastructure Committee text amendments back to city council for further community engagement (3-1)
• Approved modification to zoning condition #19 for Parkside Subdivision to allow visitor parking behind carport or garage (4-0)
• Recommended approval of rezoning of 911, 917, 929, 935 Mell Avenue from NR-1 to NR-3 (3-1)

City Council

The Clarkston City Council work session will discuss a resolution to award Southern Demolition, LLC a $39,750 contract to demolish a two‑story house at Forty Oaks Nature Preserve, funded from the SPLOST II Fund. Other items include a one‑year municipal court solicitor contract for $24,000 annually, a video‑recording services contract for $38,400, an AT&T internet and phone services agreement costing $46,740 per year plus a $5,152 one‑time fee, and an insurance premium payment of $41,756 for leased office space. The council will also consider zoning code amendments, rezoning applications, and several code and ethics ordinance proposals.

• Award Southern Demolition, LLC demolition contract – $39,750 (SPLOST II Fund)
• Approve municipal court solicitor services – $2,000 per month, $24,000 annually (General Fund)
• Contract IKON Filmworks for video recording – $38,400 (ARPA Funds)
• AT&T internet/phone services – $46,740 annually plus $5,152 one‑time fee (ARPA and General Funds)
• Annual insurance premium for 736 Park North Blvd office – $41,756 (General Fund)

The Clarkston City Council held a work session where the only formal votes were on procedural motions. A motion to end the meeting at 10:30pm and defer unfinished items passed 3-2, while a motion to remove three planning and zoning items from the agenda failed 2-3. All other items were discussed and scheduled for future meetings, with no final decisions made.

• Approved motion to end meeting at 10:30pm and defer unfinished items (3-2)
• Denied motion to remove Planning and Zoning items I, J, K to November Work Session (2-3)

City Council

The City Council will review the proposed FY 2025 Operating & Enterprise Fund Budget and the proposed fee schedule. This meeting includes a public hearing for community comments on the budget proposal.

• Proposed FY 2025 total expenditures of $15,351,391
• Proposed 3% Cost of Living Adjustment (COLA) for all City Employees effective 7/1/2025
• Proposed $575,000 for new office space at 736 Park North Blvd, including $390,000 in annual lease payments
• Proposed funding for one full-time Planner and two summer interns totaling $101,352
• Proposed $173,000 for Community Action Projects

The Clarkston City Council held a special meeting to present the proposed FY 2025 Operating & Enterprise Fund Budget and the FY 2025 Fee Schedule. Council members discussed the budget and heard public comments from Dean Moore. No formal vote was taken on the budget or fee schedule; the only action was adjournment, approved 4-0.

• Adjourned the special meeting (4-0)

Historic Preservation Commission

The Historic Preservation Commission will meet to discuss the requirements for becoming a Certified Local Government. The body will also review the preservation of the Sutton house and other historic areas.

• Update on preservation of the Sutton house and other historic areas
• Discussion of Certified Local Government designation requirements and status
• Proposal to appoint the City Clerk to perform statutory duties and public communication
• Discussion of new meeting date and time

The Historic Preservation Commission approved its agenda 3-0 and voted 3-0 to defer approval of the September 4, 2024 meeting minutes to the November meeting. The commission discussed the historic context of the Sutton House and the Clemsil Neighborhood, and requested that staff add an agenda item on adding apartment complexes to the historic buildings list. Members also discussed changing the meeting time, concerns about having only a three-member commission with a quorum of two, proposed Georgia State University Historic Preservation Class presentations in December, and potential recommendations on the Parks and Recreation Master Plan. No substantive decisions beyond the agenda approval and minutes deferral were recorded.

• Approved the agenda (3-0)
• Deferred approval of the September 4, 2024 meeting minutes to the November meeting (3-0)
• Requested staff add an agenda item on adding apartment complexes to the historic buildings list (no vote recorded)
• Adjourned at 11:32am (3-0)

Downtown Development Authority

The Clarkston Downtown Development Authority Board will approve the meeting agenda and September 9 minutes, then hold public comment. In new business, members will discuss a proposed Intergovernmental Agreement between the City and the DDA for economic development activities. They will also discuss developing a proposed operating budget of $300,000 for the DDA to present to the City Council.

• Discussion of proposed Intergovernmental Agreement (IGA) between City Council and the DDA for economic development activities
• Discussion to develop a proposed operating budget of $300,000 for the DDA (FY 2025‑2026)
• Approval of the meeting agenda for October 15, 2024
• Approval of September 9, 2024, meeting minutes

City Council

The Clarkston City Council will discuss a resolution to issue a Series 2024 General Obligation Sales Tax (SPLOST II) bond for $7,000,000 with Webster Bank. The meeting also includes old‑business items such as an ordinance to allow transfer of grandfathered retail alcohol licenses, an alcohol license application for Lulu’s Package at 3900 E. Ponce De Leon Ave., a demolition contract for the Forty Oaks Nature Preserve house at $39,750, and a resolution to de‑annex 1078 Nielson Dr. The council will also consider a resolution to repeal the city’s non‑detainer policy.

• Resolution to issue a $7,000,000 SPLOST II bond with Webster Bank
• Ordinance to allow transfer of grandfathered retail alcohol licenses
• Alcohol license application for Mansi 7311, LLC d/b/a Lulu’s Package, 3900 E. Ponce De Leon Ave.
• Contract award to Southern Demolition, LLC for demolition of a two‑story house at Forty Oaks Nature Preserve, $39,750
• Resolution to de‑annex Parcel 18 095 09 008 (1078 Nielson Dr.)

The Clarkston City Council approved a $7,000,000 SPLOST II bond with Webster Bank, adopted an ordinance allowing grandfathered retail alcohol licenses to transfer with ownership changes, and approved a late-night alcohol sales ordinance (4-1). The council tabled a $39,750 demolition contract for the Forty Oaks Nature Preserve house to a future meeting. All other agenda items, including the consent agenda, were approved unanimously.

• Approved $7M SPLOST II bond with Webster Bank (5-0)
• Adopted ordinance allowing transfer of grandfathered alcohol licenses (5-0)
• Approved late-night alcohol sales ordinance (4-1)
• Tabled $39,750 demolition contract for Forty Oaks house (5-0)
• Approved alcohol license for Lulu's Package (5-0)
• Approved consent agenda including deannexation and non-detainer repeal (5-0)
• Approved minutes of 09/03 and 09/24 meetings (5-0)

City Council

The Clarkston City Council Work Session will discuss a resolution to issue a Series 2024 General Obligation Sales Tax (SPLOST II) bond for $7,000,000 with Webster Bank. Other agenda items include a deannexation ordinance for Parcel 18 095 09 008 (1078 Nielson Drive), several contract awards, and proposals related to alcohol licensing. The meeting also features presentations on historic preservation and community advisory recommendations.

• Resolution to issue a $7,000,000 SPLOST II bond with Webster Bank
• Ordinance to deannex Parcel 18 095 09 008 (1078 Nielson Drive)
• Contract award to Southern Demolition, LLC for demolition at Forty Oaks for $39,750
• Contract award to IKON Filmworks for public‑meeting video services for $38,400
• Agreement with AT&T for internet and phone services at $46,740 annually plus a $5,152 one‑time fee

The City Council held a work session to discuss alcohol licensing, municipal bonds, and city committee reviews. Most items were deferred to future agendas or placed on the Consent Agenda for later action; no final votes on contracts or ordinances were recorded.

• Approved motion to defer items 6C, 6D, 6E, 6G, 6H, and 6I to October 29 (5-0)
• Recommended referring city committee and task force review to Interim City Manager for a 60-day report
• Recommended 'Option C' for alcohol licenses to allow grandfathered licenses to transfer indefinitely
• Placed deannexation of 1078 Nielson Drive on Consent Agenda
• Placed alcohol license application for DBA Tacos & BBQ on Consent Agenda
• Placed resolution to repeal non-detainer policy and cooperate with ICE on Consent Agenda

Historic Preservation Commission

The meeting scheduled for September 18, 2024, was canceled because members are attending a state conference. No business was decided or discussed.

Planning & Zoning Board

The Clarkston Planning & Zoning Board scheduled a regular meeting for September 17, 2024, but the meeting was canceled because a quorum was not present. As a result, no agenda items were considered or decided. The agenda had listed a proposed zoning text amendment and a discussion/training on the zoning ordinance, but these were not addressed.

• Proposed zoning text amendment (new business item a)
• Discussion and training on Zoning Ordinance (new business item b)

Downtown Development Authority

The Downtown Development Authority will vote to select a Vice Chair and discuss creating a budget for operations. The board will also review a presentation on legal funding limits and discuss a revitalization plan for downtown Clarkston.

• Vote for Vice Chair position
• Discussion on basic Budget for operations
• Presentation on legal limits on City Funding
• Presentation on real estate development process
• Discussion of Revitalization/Redevelopment Plan

Historic Preservation Commission

The Historic Preservation Commission met jointly with the Transportation & Environment Committee to discuss the 40 Oaks property and historic preservation efforts. No formal decisions were made; the meeting focused on strategic planning for a presentation to the City Council on October 1, 2024. Members discussed the NRHP and CLG processes and requested cost documentation for refurbishment estimates.

• No formal motions or votes taken
• Discussed strategic plan for City Council presentation on Oct 1, 2024
• Requested cost documentation for $600K-$950K refurbishment estimates

City Council

The Clarkston City Council will confirm the 2024 SPLOST II resurfacing project list and vote on three matching‑fund resolutions: $100,000 for an Atlanta United GA 100 Pitch Grant, $61,332.95 for Local Maintenance & Improvement Grant projects, and $250,000 for the Infrastructure Investment Jobs Act "Safe Streets For All" transportation planning grant. New business includes deferring a liquor‑license transfer for Lulu’s Package, reviewing a liquor‑license change for Ponce Café at 3652 Market St., extending audio‑visual services with Ikon Filmworks up to $30,000, and appointing a member to the Historic Preservation Commission.

• Resolution confirming the 2024 SPLOST II Resurfacing Project List
• Resolution committing $250,000 matching funds for the IIJA "Safe Streets For All" grant
• Resolution committing $100,000 matching funds for the Atlanta United GA 100 Pitch Grant for Milam Park Soccer field lights
• Resolution committing $61,332.95 matching funds for 2023‑2024 Local Maintenance & Improvement Grant projects
• Consideration of a change of ownership alcohol license for Yetayal Enterprise d/b/a Ponce Café, 3652 Market St., Suite C2

The Clarkston City Council approved the 2024 SPLOST II resurfacing projects list, committing $105,000 for road work on Casa Woods Lane, Lovejoy Street, and Orchard Street. The council also approved the consent agenda, which included committing matching funds for a soccer field lighting grant, LMIG projects, and a transportation planning grant. A change of ownership alcohol license for Ponce Café was approved, while a similar application for Lulu's Package was deferred. The council also appointed Robyn Sands to the Historic Preservation Commission and extended audio-visual services with Ikon Filmworks.

• Approved 2024 SPLOST II resurfacing projects list ($105,000) (5-0)
• Approved consent agenda with matching funds for Milam Park soccer field lights ($100,000), LMIG ($61,332.95), and SS4A grant ($250,000) (5-0)
• Deferred alcohol license change for Lulu's Package to Sept 24 work session and Oct 1 meeting (4-1)
• Approved alcohol license change for Ponce Café (5-0)
• Approved continuation of audio-visual services by Ikon Filmworks up to $30,000 (4-0-1, Hood abstained)
• Appointed Robyn Sands to Historic Preservation Commission (3-2)

City Council

The City Council will discuss resolutions to commit matching funds from SPLOST II for several grant opportunities, including $250,000 for the Infrastructure Investment Jobs Act “Safe Streets For All” Transportation Planning Grant, $100,000 for the Atlanta United GA 100 Pitch Grant to install lights at Milam Park Soccer field, and $61,332.95 for the 2023‑2024 Local Maintenance & Improvement Grant. New business items include change‑of‑ownership alcohol license applications for Lulu’s Package at 3900 E. Ponce De Leon Ave. and for Ponce Café at 3652 Market St., a contract to continue audio‑visual services with Ikon Filmworks up to $25,000, and appointing a member to the Historic Preservation Commission.

• Resolution to match $250,000 for IIJA “Safe Streets For All” Transportation Planning Grant (funded from SPLOST II)
• Resolution to match $100,000 for Atlanta United GA 100 Pitch Grant for Milam Park Soccer field lighting (funded from SPLOST II)
• Resolution to match $61,332.95 for 2023‑2024 Local Maintenance & Improvement Grant (funded from SPLOST II)
• Change of ownership alcohol license application for Mansi 7311, LLC d/b/a Lulu’s Package, 3900 E. Ponce De Leon Ave.
• Contract continuation for audio‑visual services by Ikon Filmworks, not to exceed $25,000, funded from Professional Services

The Clarkston City Council held a work session with no final votes on substantive items. They removed a grant presentation from the agenda, discussed committing SPLOST II funds for matching grants (Milam Park lights, LMIG, SS4A), and deferred decisions on two alcohol license applications and other items to future meetings.

• Removed Item 4B (CHA Consulting grant presentation) from agenda (4-0)
• Deferred alcohol license application for Lulu's Package to next agenda
• Deferred alcohol license application for Ponce Café to next agenda
• Deferred discussion on Ikon Filmworks AV services extension to next agenda
• Deferred appointment to Historic Preservation Commission to next agenda
• Placed SPLOST matching fund resolutions on Consent Agenda for future approval

Historic Preservation Commission

The Historic Preservation Commission will hold its regular meeting on August 21, 2024. The agenda includes approval of the agenda and the July 17, 2024 meeting minutes, a chairman’s report on a downtown tour, and new business to discuss historic preservation ordinances and the identification of historic buildings, neighborhoods, landmarks, and resources. Public comments are also scheduled.

• Approval of agenda and July 17, 2024 meeting minutes
• Chairman report on tour of designated downtown area
• Discussion of a historic preservation ordinance
• Identify designated historic buildings, neighborhoods, and landmarks
• Identify historic resources to protect against inappropriate alterations, incompatible construction, and demolition

Planning & Zoning Board

The Planning & Zoning Board will discuss design guidelines and note the withdrawal of a variance request for a Cottage Housing Development at 1601 Jolly Avenue (Case PZB-24-06-001). Public comments will be accepted, limited to three minutes per speaker. The meeting also includes a chairman’s report on a downtown tour and the introduction of a new board member.

• Discussion of design guidelines
• Withdrawal of variance application for Cottage Housing Development at 1601 Jolly Avenue (Case PZB-24-06-001)
• Public comment period (3 minutes per speaker)
• Chairman report of tour of designated downtown areas
• Introduction and onboarding of new board member

The Planning and Zoning Board discussed but did not adopt the design guidelines presented in December 2023. Board members will submit comments to staff, which will be compiled and presented at the October 15 meeting for further discussion before any recommendation to the City Council.

• Approved August 20, 2024 agenda (5-0)
• Approved June 18, 2024 public hearing minutes (5-0)
• Deferred adoption of design guidelines pending staff compilation of board comments
• Adjourned meeting (5-0)

City Council

The Clarkston City Council will consider several items, including amending Ordinance No. 493 to allow late‑night alcohol sales, a $2,840 change order for driveway work at 1056 Vaughan Street, and multiple contracts and initiatives. They will vote on a renovation contract up to $480,000 for 736 Park North, a $39,750 demolition contract at Forty Oaks Nature Preserve, a $100,000 SPLOST II matching grant for the Atlanta United GA 100 Pitch Grant, and an art installation agreement for Trailside Green Park.

• Ordinance No. 493 amendment to permit late‑night on‑premises alcohol sales
• Change Order $2,840 for additional work at 1056 Vaughan Street driveway apron (SPLOST I funded)
• Resolution approving up to $480,000 contract with Paryani Construction for renovations at 736 Park North (General Fund, Federal Seizure Fund, Tenant Improvement Allowance)
• Resolution awarding $39,750 contract to Southern Demolition, LLC for demolition at Forty Oaks Nature Preserve (SPLOST II funded)
• Resolution allocating $100,000 SPLOST II matching funds for the Atlanta United GA 100 Pitch Grant

The City Council approved a $480,000 contract with Paryani Construction for renovations at 736 Park North for city administrative space, funded from the General Fund, Federal Seizure Fund, and Tenant Improvement Allowance. The council also approved a $39,750 demolition contract for Forty Oaks Nature Preserve, but postponed it to October 1. A late-night alcohol sales ordinance was tabled for 60 days, and a $100,000 SPLOST II match for a soccer field grant was approved.

• Approved $480,000 renovation contract with Paryani Construction (5-0)
• Approved $39,750 demolition contract with Southern Demolition, postponed to Oct 1 (3-2)
• Tabled late-night alcohol sales ordinance for 60 days (4-1)
• Approved $100,000 SPLOST II match for Atlanta United GA 100 Pitch Grant (5-0)
• Approved $2,840 change order for Vaughan Street driveway apron (5-0)
• Approved minutes of 07/02/2024 and 07/30/2024 meetings (5-0)

City Council

The Clarkston City Council Work Session will discuss an amendment to Chapter 3 of the Code to allow late‑night alcohol sales for on‑premises consumption. Council members will also review a resolution to approve a contract with Paryani Construction, Inc. for renovation work at 736 Park North up to $480,000 funded from the General Fund. Additional items include a demolition contract for the Forty Oaks Nature Preserve, a change order for driveway work at 1056 Vaughan Street, and a presentation of the final Greenway Trail Phase I plan.

• Discussion of Ordinance No. 493 to allow late‑night alcohol sales on premises
• Resolution approving a contract with Paryani Construction, Inc. for up to $480,000 renovation at 736 Park North
• Resolution awarding Southern Demolition, LLC a $39,750 contract to demolish a house at Forty Oaks Nature Preserve
• Change Order for additional work at 1056 Vaughan Street driveway apron costing $2,840
• Final Greenway Trail Phase I plan presentation and implementation

This was a work session with no formal votes on substantive items. The council discussed several items for future action, including a report on Ordinance No. 493 (late-night alcohol sales), a renovation contract for 736 Park North, a demolition contract for Forty Oaks Nature Preserve, a change order for 1056 Vaughan Street, and the Greenway Trail plan. All items were placed on future agendas for further discussion. The only formal action was a procedural motion to reorder the agenda, approved 5-0.

• Approved agenda reorder to move Public Safety and Legal Committee report before Ordinance No. 493 discussion (5-0)
• Discussed late-night alcohol sales ordinance; placed on next agenda
• Discussed $480,000 renovation contract with Paryani Construction; placed on next agenda
• Discussed $39,750 demolition contract with Southern Demolition; placed on next agenda
• Discussed $2,840 change order for 1056 Vaughan Street; placed on consent agenda
• Discussed Greenway Trail plan; recommended adoption at August meeting

Historic Preservation Commission

The Historic Preservation Commission will hold its regular meeting, including roll call, approval of minutes, and public comments. No old business is listed, and new business involves an educational tour with the Downtown Development Authority to review downtown areas for future redevelopment and revitalization activities.

The commission approved the meeting agenda and the minutes from June 19, 2024. Members discussed a Downtown Development Authority tour scheduled for August 12, 2024, and decided a member would attend.

• Approved July 17, 2024 agenda (3-0)
• Approved June 19, 2024 meeting minutes (3-0)
• Approved for a member (Walker or Moore) to attend DDA tour on August 12, 2024 (3-0)

Planning & Zoning Board

The Planning & Zoning Board meeting scheduled for July 16, 2024, was canceled. The agenda had included items for design guidelines and new member onboarding.

Downtown Development Authority

The Board will review the downtown map to determine if changes are needed. Members will also discuss a Revitalization/Redevelopment Plan for downtown areas. The meeting includes approval of June 10 minutes and a period for public comments.

• Review of the downtown map to determine if changes are needed
• Discussion of a Revitalization/Redevelopment Plan for downtown areas

City Council

The City Council will consider a referral to begin a 30-day review of proposed zoning ordinance changes. The council also plans to vote on several resolutions, including a taser contract and a $950,000 tax anticipation note.

• Proposed 30-day review of changes to the zoning ordinance
• Ratification of a $74,981.40 Axon Enterprises contract for tasers
• Authorization of a $950,000 Tax Anticipation Note issuance and sale
• Appointment of Amy Medford to the Planning and Zoning Board
• Resolution to join the Georgia Recreation and Parks Association

The City Council approved a consent agenda including a tax note issuance, a police equipment contract, and an election appointment. The council also appointed a new member to the Planning and Zoning Board.

• Approved $950,000 Tax Anticipation Note issuance and sale (5-0)
• Approved $74,981.40 contract with Axon Enterprises, Inc. for tasers (5-0)
• Appointed Amy Medford to the Planning and Zoning Board (5-0)
• Appointed Dekalb County Board of Registrations and Elections to conduct Nov. 5, 2024 Special Municipal Election (5-0)
• Approved resolution to join Georgia Recreation and Parks Association (5-0)
• Approved proclamation designating July as Park and Recreation Month (5-0)
• Approved minutes from six June 2024 meetings (5-0)
• Removed zoning ordinance review item from agenda (5-0)

City Council

The City Council will hold a public hearing regarding the proposed 2024 millage rate of 13.89 mils. City staff recommends maintaining this rate, which is the same as the 2023 rate. The council will also consider an ordinance to adopt the rate.

• Public hearing on proposed 2024 millage rate of 13.89 mils
• Ordinance to adopt the 2024 millage rate
• Presentation of the 2024 tax digest and budget impacts

City Council

The City Council will discuss proposed changes to residential zoning ordinances and the ratification of an Axon Enterprises contract for tasers. The meeting also includes discussions on a $950,000 Tax Anticipation Note and joining the Georgia Recreation and Parks Association.

• Proposed changes to NR-3 residential lot sizes and coverage
• Ratification of $74,981.40 Axon Enterprises contract for tasers
• Issuance of a $950,000 Tax Anticipation Note
• Appointment of a resident to the Planning and Zoning Board vacancy
• Authorization of DeKalb County to conduct the November 2024 special election

The June 27, 2024 work session produced no final decisions; items were discussed and forwarded to the next City Council meeting's consent agenda. Those items include a proclamation making July Park and Recreation Month, a resolution ratifying a $74,981.40 Axon Enterprises taser contract, a resolution to join the Georgia Recreation and Parks Association, and a resolution authorizing a $950,000 Tax Anticipation Note. Proposed zoning ordinance changes were presented to begin a 30-day staff review, with Councilmember Carroll saying he would email Council in 10 days for a second to start that review.

• No final votes taken; work session only
• Park and Recreation Month proclamation forwarded to next meeting's consent agenda
• Axon Enterprises taser contract ratification ($74,981.40) forwarded to consent agenda
• GRPA membership resolution forwarded to consent agenda
• $950,000 Tax Anticipation Note resolution forwarded to consent agenda
• Proposed zoning ordinance changes presented to start 30-day staff review; no second yet

City Council

The Clarkston City Council held a special meeting to review and approve the 2024 property tax millage rate. After a presentation by city staff and a public hearing with no comments, the Council voted 4-0 to adopt a millage rate of 13.89. The meeting adjourned shortly after the vote.

• Approved 2024 Millage Rate of 13.89 (4-0)
• Adjourned meeting (4-0)

City Council

The Clarkston City Council is reviewing a proposal to maintain the 2024 millage rate at 13.89 mils. This meeting includes a presentation and a public hearing regarding the proposed rate. Because the proposed rate exceeds the rollback rate of 12.454 mils, additional public hearings are required.

• Presentation of Proposed 2024 Millage Rate
• Public hearing on Proposed 2024 Millage Rate

City Council

The City Council is presenting and holding a public hearing for the proposed 2024 millage rate of 13.89 mils. This proposed rate would maintain the same tax rate used in 2023. Because the proposal exceeds the rollback rate of 12.454 mil, the city must conduct three public hearings.

• Presentation of proposed 2024 millage rate
• Public hearing on proposed 2024 millage rate
• Review of 2024 tax digest and budget impacts

City Council

The City Council held a special meeting to receive a presentation on the proposed 2024 millage rate of 13.89. Staff provided information on property tax digests, homestead exemptions, and budget impacts. No substantive votes were taken regarding the rate during this session.

• Adjourned meeting (5-0)

Historic Preservation Commission

The Historic Preservation Commission approved registering members for the Georgia Historic Preservation Conference on September 18-20, 2024, and approved obtaining membership in the National Alliance of Preservation Commissions and enrolling members in its webinars. Each motion passed unanimously with a recorded vote of 2.0. The commission also voted to table discussion of a Memorial Marker/plaque and updating historic documentation of Forty (40) Oaks to allow other official boards to attend and provide input. The agenda and the December 20, 2023, meeting minutes were also approved.

• Approved registering HPC members for the Georgia Historic Preservation Conference, Sept 18-20, 2024 (unanimous, 2.0)
• Approved obtaining City of Clarkston HPC membership in the National Alliance of Preservation Commissions (unanimous, 2.0)
• Approved enrolling HPC members in National Alliance of Preservation Commissions webinars (unanimous, 2.0)
• Tabled discussion of the Memorial Marker/plaque and updating historic documentation of Forty (40) Oaks to allow other official boards to attend and give input
• Approved the June 20, 2024, agenda (unanimous, 2.0)
• Approved the December 20, 2023, meeting minutes (unanimous, 2.0)

City Council

The Clarkston City Council held a special meeting on June 20, 2024, where Interim City Manager Tammi Saddler Jones presented a proposed 2024 millage rate of 13.89, covering homestead exemptions, the rollback rate, and rate calculations. Finance Director Dan Defnall reviewed the current-year property tax digest, five-year history, and budget impacts, and answered council questions. A public hearing on the proposed rate opened and closed at 6:52 p.m. with no public comments. No decision on the millage rate was recorded; the only vote was to adjourn, approved 4-0.

• No vote recorded on the proposed 2024 millage rate of 13.89; presentation and public hearing only
• Public hearing on proposed 2024 millage rate opened and closed at 6:52 p.m. with no public comments
• Approved motion to adjourn (4-0)

Planning & Zoning Board

The Planning & Zoning Board will review several variance requests from Team Sterling LLC for a Cottage Housing Development at 1061 Jolly Avenue. The board will also continue its discussion regarding city design guidelines.

• Variance request for Cottage Housing Development (Case PZB-24-06-001)
• Proposed changes to setback, density, and lot coverage requirements
• Request to remove sidewalk and street tree planting requirements
• Continued discussion on design guidelines

The Planning & Zoning Board deferred a recommendation to the City Council and Mayor regarding a proposed cottage housing development at 1061 Jolly Avenue. The 60-day deferral allows the applicant to address resident concerns regarding public safety and density. Staff also noted the applicant must complete the correct application packet.

• Approved June 18, 2024 agenda (3-0)
• Approved April 16, 2024 meeting minutes (3-0)
• Deferred recommendation for PZB-24-06-001 variances at 1061 Jolly Avenue for 60 days (unanimous)

City Council

The City Council will discuss potentially relocating the Council Chambers and Courtroom to 736 Park North. They will also consider a resolution to establish a construction budget for this new administrative space.

• Discussion regarding relocating Council Chambers/Courtroom to 736 Park North
• Resolution to establish a $315,000 construction buildout budget at 736 Park North
• Total estimated improvement cost not to exceed $480,000 including landlord contribution
• Use of a $165,000 improvement allowance from the landlord

The City Council voted to relocate the Council Chambers and Courtroom to 736 Park North. The Council also established a construction buildout budget for the new administrative space at that location.

• Approved relocation of Council Chambers/Courtroom to 736 Park North (4-1)
• Approved construction buildout budget for administrative space not to exceed $480,000, including a $165,000 landlord contribution (5-0)

City Council

The Clarkston City Council will consider several items on June 4, 2024, including a grant application for local roads and new construction hours. The council will also review an agreement with Atlanta United Football Club for community soccer clinics. Additionally, the council will consider ordinances regarding city manager purchasing authority.

• Agreement with Atlanta United Football Club for eight free youth soccer clinics at Milam Park
• GDOT Local Roads Assistance Grant application totaling $137,335.85
• Construction 57, Inc. contract to rebuild a driveway apron at 1056 Vaughan Street for $9,850
• Ordinance establishing hours for construction, demolition, and excavation activities
• Appeal hearing for a valet parking business license at 1353-J Brockett Road

The City Council overrode the Mayor's vetoes on three contracts related to the new city administrative space at 736 Park North. The Council also approved several ordinances regarding city manager authority and construction hours, and appointed a new Downtown Development Authority director.

• Overrode Mayor's veto of lease agreement for 736 Park North office space (All in favor)
• Overrode Mayor's veto of $108,000 design contract with Paryani Construction, Inc. (4-0, 1 abstention)
• Overrode Mayor's veto of $126,000 security system contract with Southern Computer Warehouse, Inc. (All in favor)
• Approved Ordinance No. 494 and No. 495 delegating purchasing and contracting authority to the city manager (All in favor)
• Approved agreement with Atlanta United Football Club for free youth soccer clinics at Milam Park (All in favor)
• Approved $137,335.85 GDOT Local Roads Assistance grant projects list (All in favor)
• Approved $9,850 contract with Construction 57, Inc. for driveway apron at 1056 Vaughan Street (All in favor)
• Appointed Nubayu Armayis to the Downtown Development Authority (3-0, 2 abstentions)

City Council

The City Council is meeting to discuss a Greenway Trail Plan and a proposed mural project. The body is also considering whether to override mayoral vetoes regarding a lease and renovation contracts for city administrative space at 736 Park North.

• Proposed lease of 27,510 sq/ft of office space at 736 Park North for 62 months
• Renovation contract for 736 Park North with Paryani Construction, Inc. not to exceed $108,000
• Security system contract for 736 Park North with Southern Computer Warehouse, Inc. not to exceed $126,000
• Driveway apron reconstruction at 1056 Vaughan Street for $9,850
• GDOT Local Roads Assistance (LRA) Grant funding application for $137,335.85

Planning & Zoning Board

The regular board meeting scheduled for May 21, 2024, was cancelled. No items were decided or discussed.

City Council

The Clarkston City Council is holding a special meeting to consider overriding the Mayor's veto on three items related to the city's move to 736 Park North. These items include a lease for administrative space and two contracts for renovation design and security systems. The agenda contains no other new business items.

• Override veto of Lease Agreement with G&I X Industrial GA LLC for 27,510 sq/ft at 736 Park North
• Override veto of $108,000 contract with Paryani Construction, Inc. for renovation design
• Override veto of $126,000 contract with Southern Computer Warehouse, Inc. for security system

The Clarkston City Council held a special meeting on May 16, 2024, where they voted to defer three items concerning potential overrides of the Mayor's vetoes. The deferred items involved a lease agreement, a design and renovation contract with Paryani Construction, Inc., and a security system contract with Southern Computer Warehouse, Inc. for the property at 736 Park North. All three deferrals passed with three yes votes and two no votes.

• Deferred consideration of overriding Mayor's veto of 736 Park North lease agreement to May work session (3-2)
• Deferred consideration of overriding Mayor's veto of Paryani Construction, Inc. contract ($108,000) to May work session (3-2)
• Deferred consideration of overriding Mayor's veto of Southern Computer Warehouse, Inc. contract ($126,000) to May work session (3-2)

City Council

The City Council will discuss leasing and renovating office space at 736 Park North for city administrative use. The body is also considering ordinances regarding alcoholic beverage sales and procurement policies, as well as several service contracts.

• Lease of approximately 27,510 sq/ft of office space at 736 Park North for 62 months
• Contract for design work to renovate 736 Park North not to exceed $108,000
• Contract for security system at 736 Park North not to exceed $126,000
• Increase of FY2024 Sanitation Assessment fee to $317
• Ordinance No. 493 to allow late night alcoholic beverage sales for on-premises consumption

The Clarkston City Council unanimously approved a 62-month lease for 27,510 square feet of office space at 736 Park North to serve as new city administrative space. The council also approved the SPLOST II projects list and a new procurement policy ordinance. A contract for design work on the new office space was approved 3-1, while a late-night alcohol sales ordinance was referred to a committee for further review.

• Approved lease for 27,510 sq/ft office space at 736 Park North (unanimous)
• Approved SPLOST II projects list (unanimous)
• Approved Ordinance No. 496 establishing new procurement policy (unanimous)
• Approved design contract with Paryani Construction, Inc. for $108,000 max (3-1)
• Approved security system contract with Southern Computer Warehouse, Inc. for $126,000 max (unanimous)
• Referred Ordinance No. 493 on late-night alcohol sales to Public Safety & Legal Committee
• Approved $3,500 monthly procurement services agreement with Bowman Moody Enterprise, LLC
• Approved $10,500 contract with Integrated Science & Engineering for MS4 Permitting

City Council

The City Council is holding a work session to discuss leasing and renovating office space at 736 Park North. Members are also reviewing ordinances to update procurement policies and the city manager's purchasing authority.

• Lease agreement for 27,510 sq/ft of office space at 736 Park North
• Security system contract for 736 Park North not to exceed $126,000
• Professional procurement services agreement with Bowman Moody Enterprise, LLC for $3,500 monthly
• Increase of FY2024 Sanitation Assessment fee to $317
• Contract with Integrated Science & Engineering for MS4 Permitting in the amount of $10,500

The City Council held a work session to discuss various ordinances, contracts, and proclamations. No final votes were taken on the items; instead, the Council moved them to the May consent or regular agendas for future action.

• Moved late night alcohol sales ordinance to regular business
• Moved city manager purchasing authority and charter amendments to May consent agenda
• Moved new procurement policy to May work session
• Moved Mayor's Book Club Day and Kids' Day proclamations to May consent agenda
• Moved $3,500 monthly procurement services agreement with Bowman Moody Enterprise, LLC to May consent agenda
• Moved GMA Property & Liability Coverage renewal to May consent agenda
• Moved $7,757.76 National Opioid Settlement distribution use to May consent agenda
• Moved $10,500 MS4 Permitting contract with Integrated Science & Engineering to May consent agenda

Planning & Zoning Board

The Planning & Zoning Board will discuss amending zoning text regarding architectural design requirements. The board will also consider updating its 2013 bylaws to align with City Codes and review applications for a vacant board seat.

• Proposed amendment to Article X. Civil Design for Architectural Design Requirements
• Proposed amendment to Planning and Zoning Board bylaws adopted March 19, 2013
• Review of board member applications from William Johnston and Amy Medford

The Planning & Zoning Board unanimously deferred a decision on proposed architectural design standards until members review sample designs and submit recommendations. The Board also approved amendments to its bylaws, including adding Zoom meeting options and updating references to city code and department titles. A public comment raised concerns about the potential cost of the proposed design standards for residents.

• Agenda approved (4-0)
• December 26, 2023 meeting minutes approved (4-0)
• Decision on architectural design standards deferred for further review (4-0)
• Bylaw amendments approved (4-0)
• Meeting adjourned (4-0)

Downtown Development Authority

The Board approved the meeting agenda, previous minutes, and the monthly meeting calendar. The Board deferred the review of resident applications for an unexpired director term until the next regular meeting.

• Approved April 8, 2024 Agenda (6-0)
• Approved February 26 and March 11, 2024 meeting minutes (6-0)
• Approved Monthly Meeting Calendar (6-0)
• Deferred recommendation to City Council for unexpired director term applications (6-0)

City Council

The City Council will meet to discuss several resolutions and ordinances, including a budget increase for FY2023 and a new procurement policy. The body will also consider a special election to fill a vacant council seat and the demolition of a farmhouse.

• Resolution No. 2024-017 to amend FY2023 Operating Budget from $12,357,457 to $12,469,977
• Resolution No. 2024-018 for a Sears Pool Management Consultants, Inc. contract of $75,825
• Russell Landscaping Streetscape Right-of-Way Mowing contract extension of $70,000
• Purchase of $10,000 for roadway reflectors on East Ponce de Leon
• Resolution No. 2024-22 to demolish 40 Oaks Nature Preserve Farm House

The City Council approved an increase to the FY2023 operating budget and adopted new codes for floodplain management and street name changes. The council also authorized funds for the demolition of the 40 Oaks Nature Preserve Farm House and renewed a pool management contract.

• Amended FY2023 Operating Budget from $12,357,457 to $12,469,977 (5-0)
• Approved $75,825 contract with Sears Pool Management Consultants for Milam Pool (5-0)
• Allocated up to $60,000 from SPLOST to demolish 40 Oaks Nature Preserve Farm House (5-0)
• Approved $70,000 contract with Russell Landscaping for right-of-way mowing (5-0)
• Approved $10,000 for roadway reflectors on East Ponce de Leon (5-0)
• Adopted Ordinance No. 497 regarding Floodplain Management and Flood Damage Prevention (5-0)
• Adopted Ordinance No. 498 enacting a Street Name Change Procedure (5-0)
• Adopted Resolution No. 2024-023 repealing Council Chambers Capacity Limit (5-0)

City Council

The City Council is reviewing ordinances to allow the City Manager to purchase goods and enter contracts up to $25,000. The body is also discussing a new floodplain management ordinance and several city service contracts.

• Proposed ordinance to authorize City Manager to enter contracts up to $25,000
• Proposed operational assessment by Maudlin & Jenkins, LLC not to exceed $193,420
• Proposed FY2023 Operating Budget amendment from $12,357,457 to $12,469,977
• Proposed $70,000 mowing contract extension with Russell Landscaping
• Proposed $10,000 for roadway reflectors on East Ponce de Leon

Downtown Development Authority

The Downtown Development Authority is meeting to establish foundational governance documents. The body will consider adopting bylaws, an oath of office, and conflict of interest agreements.

• Adoption of proposed bylaws
• Adoption of proposed Oath of Office
• Adoption of proposed Conflict of Interest/Confidentiality Agreement
• Adoption of proposed Board Member Contract

City Council

The Clarkston City Council will consider several items including approving SPLOST II project agreements, deannexation ordinances for two properties on Nielsen Dr., and amendments to city codes regarding amusement machines and alcohol sales. The council will also discuss a potential bond issue for SPLOST II projects and consider a charter amendment to authorize the City Manager to enter contracts.

• Approve $10,000 agreement with Clarkston Development Foundation for Early Learning Task Force
• Approve deannexation of parcels at 1078 and 1086 Nielsen Dr.
• Approve SPLOST II - Mell Ave at CSX Operational & Safety Improvement Project
• Approve $40,000 City Services Agreement with Clarkston Community Center for ESL classes
• Consider ordinance to allow late night alcohol sales on premises

The Clarkston City Council approved the results of the SPLOST II election and deferred the list of future projects to a special meeting to consider a potential bond issue. The Council also passed a consent agenda approving various service agreements, deannexations, and a resolution for Women's History Month. A proposed ordinance allowing late-night alcohol sales was deferred to future meetings for further discussion.

• Approved minutes from Feb 6 and Feb 27 meetings (6-0)
• Approved Consent Agenda including SPLOST II election results and deannexations (6-0)
• Deferred SPLOST II project list and bond issue consideration to special meeting
• Approved $40,000 agreement for ESL classes with Clarkston Community Center (5-0)
• Deferred late-night alcohol sales ordinance to April Work Session and May meeting (6-0)
• Dissolved Preventative Health Task Force and deferred other task force appointments (6-0)
• Approved first reading of ordinance granting City Manager spending authority (5-0-1)

City Council

The Clarkston City Council work session will discuss multiple agreements and ordinances, including a $5,000 monthly contract for an interim city clerk, several ARPA-funded service agreements, two property deannexations, and SPLOST II projects. The agenda also includes a proclamation for Women's History Month and discussions on restaurant hours and COAM license distance requirements.

• Resolution authorizing agreement with Penate Consulting, LLC for Interim City Clerk services at $5,000 monthly (total $15,000)
• City Services Agreement with Amani Women's Center for Workforce Development Program funded by ARPA Grant ($82,800)
• City Services Agreement with Veterans & Community Outreach Foundation for veteran services, ARPA funded ($6,742.58)
• Ordinances approving deannexation of parcels at 1078 and 1086 Nielsen Dr.
• Discussion of SPLOST II Mell Ave at CSX Operational & Safety Improvement Project and potential bond issue

The City Council held a work session to discuss various administrative items, non-profit service agreements, and infrastructure projects. No final votes were taken on the proposals; instead, the Council directed several items to be placed on the next meeting's consent agenda or referred to committees.

• Recommended dissolving the Prevention Health Task Force
• Referred SPLOST II project list to Transportation & Environment and Housing & Infrastructure committees
• Placed Women's History Month proclamation on next Consent Agenda
• Placed $5,000 monthly Interim City Clerk agreement on next Consent Agenda
• Placed $82,800 Amani Women’s Center agreement on next Consent Agenda
• Placed $6,742.58 Veterans & Community Outreach Foundation agreement on next Consent Agenda
• Placed $40,000 Clarkston Community Center ESL agreement on next Consent Agenda
• Placed $7,000 Tell Me A Story and $10,000 Early Learning Task Force agreements on next Consent Agenda

City Council

The Clarkston City Council will vote on several contracts and ordinances, including a $347,363 annual sanitation services contract with Waste Pro, a $50,000 grant solicitation services contract, and a proposed increase to the sanitation assessment fee. They will also consider a digital billboard advertising contract, a stream buffer protection ordinance amendment, and other administrative items.

• Award sanitation services contract to Waste Pro of Ga, Inc. for $347,363/year
• Increase FY 2024 Sanitation Assessment Fee for residential garbage and recycling
• Award grant solicitation services to CHA Consulting, Inc. for $50,000/year (ARPA funded)
• Contract with Railroad Outdoor, LLC for digital billboard advertising at $1,900/month
• Ordinance amending Chapter 22 on Stream Buffer Protection

The Clarkston City Council approved a sanitation services contract with Waste Pro of Ga, Inc. at $347,363 per year and raised the FY 2024 Sanitation Assessment Fee to $317 per service address. The council also selected Slavin Management Consultants for the City Manager executive search, approved a $20,000 meeting space agreement with the Clarkston Community Center, and consented to DeKalb Housing Authority financing a multifamily project at 1086 Montreal Rd. A floodplain management ordinance was deferred to the February 27 Work Session and March council meeting.

• Approved sanitation contract with Waste Pro of Ga, Inc. at $347,363 per year (3-1-1; Hood no, Eyasu abstain, Johnson absent)
• Approved increasing FY 2024 Sanitation Assessment Fee to $317 per service address (4-2; Hood and Eyasu no)
• Selected Slavin Management Consultants for City Manager executive search (6-0)
• Approved $20,000 meeting space agreement with Clarkston Community Center for 2024 (5-0; Perkins recused)
• Approved resolution consenting to DeKalb Housing Authority financing multifamily project at 1086 Montreal Rd. (6-0)
• Approved take-home vehicle for Interim City Manager (6-0)
• Approved ordinance amending GMEBS Defined Benefit Retirement Plan Adoption Agreement (6-0)
• Approved appointing councilmembers to Standing Advisory Committees (6-0)

City Council

The Clarkston City Council work session focuses on awarding a $347,363 annual sanitation contract to Waste Pro of Ga, Inc. and increasing the FY 2024 residential sanitation assessment fee. The council also discusses a $50,000 grant solicitation contract with CHA Consulting, Inc. and reviews recommendations for the Brockett Triangle Pocket Park. Additionally, the agenda includes ordinances regarding stream buffer protection and floodplain management.

• Award bid for Sanitation Services to Waste Pro of Ga, Inc. for $347,363 per year
• Increase FY 2024 Sanitation Assessment Fee for residential garbage and recycling
• Award bid for Grant Solicitation Services to CHA Consulting, Inc. for $50,000 annually
• Authorize contract with Railroad Outdoor, LLC for digital billboard advertising at $1,900 per month
• Discuss ordinance amending Chapter 22, Article II regarding Stream Buffer Protection

The Clarkston City Council held a work session to discuss upcoming agenda items rather than making final votes. The Council selected members for various standing advisory committees and referred several proposals, including sanitation contracts and grant services, to future meetings for formal approval. No binding resolutions were adopted during this session.

• Appointed Councilmembers to standing advisory committees
• Referred Brockett Triangle Pocket Park recommendations back to committee
• Placed Grant Solicitation Services bid ($50k/yr) on next agenda
• Placed Sanitation Services bid ($347k/yr) on next agenda
• Placed temporary Waste Management extension on next agenda
• Placed digital billboard contract ($1,900/mo) on next agenda
• Deferred Clarkston Community Center agreement renewal to Feb 27
• Deferred Floodplain Management ordinance update to Feb 27

City Council

The Clarkston City Council will vote on several administrative items, including reappointing the Municipal Court Judge, Auditor, and Solicitor, selecting a Vice-Mayor, and approving a $9,010 payment to Ikon Filmworks for audio-visual services. They will also consider future AV services, set a retreat date, and approve proposed projects for 2023-2024 LMIG funding. The agenda includes routine reports, public comments, and an executive session to discuss litigation.

• Approve reappointment of Municipal Court Judge
• Approve payment of $9,010 to Ikon Filmworks, LLC for audio-visual services
• Consider future services with Ikon Filmworks, LLC
• Approve March 15, 2024 as date for Mayor, Council, and Staff Retreat
• Approve proposed projects for 2023 and 2024 LMIG Funding

The City Council approved funding for several road improvements using LMIG and SPLOST funds. The council also reappointed the Municipal Court Judge, Auditor, and Solicitor, and approved a contract for audio-visual services.

• Approved $449,000 for road projects on Brockett Rd, Church St, Smith St, Clark St, and Tribble St (6-0)
• Approved reappointment of Municipal Court Judge (6-0)
• Approved reappointment of Mauldin & Jenkins as City Auditor (6-0)
• Approved reappointment of Solicitor Christopher Diwan (5-0-1)
• Approved $9,010 payment to Ikon Filmworks, LLC for Nov-Dec 2023 services (6-0)
• Approved audio-visual services contract with Ikon Filmworks, LLC from Jan 1 to Aug 1, 2024 (5-1)
• Confirmed Councilmember Johnson as Vice Mayor via Mayor's tie-break veto
• Approved March 15, 2024, as the date for the Mayor, Council, and Staff Retreat (6-0)

City Council

The City Council will administer the Oath of Office to newly elected and re-elected members. The body will also discuss the selection of a Vice-Mayor and the reappointment of the City Attorney, Auditor, Municipal Court Judge, and Solicitor.

• Proposed contract of $51,500 for Mauldin & Jenkins, LLC to perform the FY2023 financial statement audit
• Proposed payment of $9,010 to Ikon Filmworks, LLC for audio-visual services provided in November and December 2023
• Discussion of proposed projects for 2023 and 2024 LMIG funding
• Oath of Office for Councilmembers Awet Eyasu, Debra Johnson, and Mark Perkins
• Discussion regarding the date for the Mayor, Council, and Staff Retreat

The January 2, 2024 work session was largely procedural and discussion-only. Judge David Will administered the oath of office to re-elected Councilmembers Awet Eyasu and Debra Johnson and newly elected Councilmember Mark Perkins. The council discussed but took no final action on selecting a 2024 Vice-Mayor, reappointing the auditor, city attorney, municipal court judge, and solicitor, paying Ikon Filmworks for audio-visual services, and 2023/2024 LMIG road funding projects; each item was placed on a future agenda. The only recorded vote was to adjourn (6-0).

• Oath of office administered to re-elected Awet Eyasu and Debra Johnson and newly elected Mark Perkins
• Vice-Mayor selection discussed; Hood nominated Johnson, Carroll nominated Bell; placed on next council meeting agenda
• Auditor reappointment (Mauldin & Jenkins) discussed; placed on next council meeting agenda
• City Attorney reappointment (Stephen Quinn) discussed; placed on next council meeting agenda
• Municipal Court Judge reappointment (David Will) discussed; placed on next Consent Agenda; compensation correction from $2,000 to $2,300 noted
• Solicitor reappointment (Christopher Diwan) discussed; placed on next council meeting agenda
• Payment of $9,010 to Ikon Filmworks, LLC for Nov/Dec 2023 audio-visual services discussed; placed on next council meeting agenda
• Adjourned meeting (6-0)