Clay County public meetings in 2024

Board of Commissioners

The Clay County Board of Commissioners will meet on December 31, 2024, to approve donations to the Sheriff's Office K9 Program, hire new staff for the Female Non-Secure Transition Program, and adopt personnel policy changes effective January 1, 2025.

• Approval of $40,000 donation to Sheriff's Office K9 Program
• Hire four full-time employees for Female Non-Secure Transition Program
• Hire Assistant County Attorney and Office Support Specialist positions
• Approval of Lakeland Contract for Professional Services in 2025
• Personnel policy changes effective 1/1/2025

The Clay County Board of Commissioners approved routine items including $1,457,987 in bills and vouchers, three donations to the Sheriff's Office K9 Program totaling $42,670, and a $309.40 tax abatement. They also approved hiring four full-time employees for the Female Non-Secure Transition Program, a full-time MnChoices Reassessor, an Office Support Specialist, and an Assistant County Attorney, plus extending a temporary lead eligibility worker through June 30, 2025. Personnel policy changes effective January 1, 2025, and 2025 AMC committee and voting delegate appointments were also approved. No substantive policy decisions were made beyond these administrative actions.

• Approved $1,457,987 in bills and vouchers from 202 vendors (unanimous)
• Approved $42,670 in donations to Sheriff's Office K9 Program (unanimous)
• Approved $309.40 tax abatement for D. Rosenfeldt, Sabin City (consent)
• Approved hiring 4 full-time employees for Female Non-Secure Transition Program (unanimous)
• Approved hiring full-time MnChoices Reassessor for Disability Services (unanimous)
• Approved hiring one full-time Office Support Specialist (unanimous)
• Approved filling vacant Assistant County Attorney position (unanimous)
• Approved personnel policy changes effective 1/1/2025 (unanimous)

Moorhead-Clay County Joint Powers Authority

The MCCJPA board will consider several updates and requests. Items include a calendar of 2025 board meeting dates, a property acquisition status report, and an update on Minnesota litigation. The board will review two relocation reimbursement requests (OIN 1305 for Mortenson and OIN 8528 for Leech). They will also discuss 2025 farmland lease agreements.

• 2025 board meeting dates calendar (pg. 6)
• Property acquisition status report (pg. 7-15)
• Minnesota litigation action update (pg. 16-17)
• OIN 1305 Mortenson relocation reimbursement request (pg. 18-25)
• OIN 8528 Leech relocation reimbursement request (pg. 26-39)

The Moorhead-Clay County Joint Powers Authority approved the 2025 meeting calendar, several property acquisition and relocation reimbursements, and farmland leases. Property acquisition progress was reported at 66.5% overall, with the construction footprint 98.4% complete. The board also approved a reimbursement for OIN 1305 and a two-part claim for OIN 8528.

• Approved 2025 meeting calendar (unanimous)
• Approved $11,706 reimbursement for OIN 1305 (unanimous)
• Approved $11,637 relocation reimbursement and $300 abstract cost for OIN 8528 (unanimous)
• Approved farmland leases for OIN 1811, OINs 1834, 1783Y, and OIN 1650X2 (unanimous)

Solid Waste Advisory Committee

The committee will meet to discuss the PLMSWA website and receive updates regarding solid waste, the landfill, and Perham. The meeting includes the approval of previous minutes from November 21, 2024.

• PLMSWA Website discussion
• Solid Waste/Landfill update
• Perham update

The Clay County Solid Waste Advisory Committee met on December 19, 2024, and approved the amended agenda and the November 21, 2024 minutes, both unanimously. The meeting was primarily informational, with updates on staffing, website, pricing increases, and landfill operations. No substantive policy decisions were made; the only actions were the approvals of the agenda and minutes.

• Approved amended meeting agenda (unanimous)
• Approved November 21, 2024 minutes (unanimous)

Planning Commission

The Clay County Planning Commission will hold a public hearing on a conditional use permit request from Novel Energy Solutions, LLC for a 1 MW community solar garden on parcel 06.008.2600 in Elmwood Township. The commission will also review and discuss draft Chapters 1‑4 of the Clay County Land Development Ordinance Update, with an invitation for public comment. Standard agenda items such as approvals, officer election, and recognitions are also scheduled.

• Conditional use permit request for a 1 MW community solar garden (Novel Energy Solutions, LLC) on parcel 06.008.2600, Elmwood Township
• Public hearing to discuss draft Chapters 1‑4 of the Clay County Land Development Ordinance Update

The Clay County Planning Commission granted Novel Energy Solutions a conditional use permit for a 1-megawatt community solar garden on a 6.64-acre parcel in Elmwood Township, with a 5-2 vote. The permit includes conditions such as a $50,000 decommissioning bond, compliance with access standards, and completion by December 31, 2027. The commission also held a public hearing on draft chapters 1-4 of the Land Development Ordinance update but took no final action.

• Granted conditional use permit for Novel Energy solar garden (5-2, Stubstad abstained)
• Approved agenda (unanimous)
• Approved November 19, 2024 minutes (unanimous)
• Opened and closed public hearing for solar garden (unanimous)
• Opened and closed public hearing for ordinance update (unanimous)
• Adjourned meeting (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will consider a range of items, including a public hearing on the county tobacco ordinance update and several resolutions. Key decisions include adopting the 2025 county budget, raising demolition tipping fees, and approving a grant agreement with the Minnesota Department of Transportation. Additional agenda items cover hiring a public health strategist, contract approvals, and equipment purchases.

• Adopt Resolution 2024-40 to approve the Clay County 2025 Budget
• Public hearing on the Clay County Tobacco Ordinance update
• Request approval to raise the demolition tipping fees
• Approve the Pelican Rapids Leachate Treatment Contract
• Approve MNDOT Grant Agreement and Resolution 2024-38 for SAP 014-589-001

The Board approved the 2025 budget totaling $123,990,095 and certified a property tax levy of $44,866,746. They also approved a tobacco ordinance update (option B) banning most flavored tobacco products but grandfathering menthol cigarettes and flavored chewing tobacco, with two commissioners voting against. Other actions included approving a $150,000 DWI court grant resolution, a 3% pay grid adjustment, and a $53,223 change order for the detox facility project.

• Approved 2025 budget of $123,990,095 and levy of $44,866,746 (unanimous)
• Approved tobacco ordinance option B, banning flavored tobacco except menthol cigarettes and flavored chewing tobacco (3-2)
• Approved Resolution 2024-36 supporting DWI Court programs with $150,000 grant (unanimous)
• Approved 3% grid adjustment and 3% market study adjustment for 2025 (market study 4-1)
• Approved Change Order #8 for detox facility project at $53,223.37 (unanimous)
• Approved purchase of three Dell servers for $74,537.34 (unanimous)
• Approved purchase of two networking switches for $43,390.00 (unanimous)
• Approved 3-year Microsoft contract renewal at $253,837.52 per year (unanimous)

Soil & Water Conservation District (SWCD) Board

The Clay Soil & Water Conservation District board approved multiple cost-share contract payments totaling over $370,000 for streambank protection, water and sediment control basins, a well decommissioning, and a creek outlet repair. The board also approved a new equipment storage lease with Schellack Bros. at $3,500/year, with Supervisor Schellack abstaining. Several discussion items were covered, including a district technician vacancy and a soil health bus tour, with no final decisions made on those topics.

• Approved BRR1W1P cost-share contracts: G. Wyland ($42,039), Swenson Grain & Cattle ($7,377.19), C. Berg ($21,334.05)
• Approved Red River Tributaries Clean Water Fund payment of $299,588.59 for Snakey Creek Outlet Repair
• Approved state cost-share contract for T. Voss well decommissioning ($806.25)
• Approved vouchers paid (2534-2545, QuickBooks #22232-22253)
• Approved new equipment storage lease with Schellack Bros. at $3,500/year (Schellack abstained)
• Approved adding job description to personnel handbook
• Approved personnel committee meeting minutes
• Approved December agenda and November meeting minutes

Children's Mental Health Local Advisory Council

The Clay County Children's Mental Health Local Advisory Council approved the November meeting minutes and discussed upcoming initiatives, including a billboard for Mental Health Awareness Month in May and planning for the Foster Care Youth Day on the Hill on March 3. The council also decided to cancel the January 2 meeting and discussed expanding a community survey, potentially adding a youth survey and offering incentives. No formal votes were taken on these new business items.

• Approved November meeting minutes (motion passed)
• Will cancel January 2, 2025 meeting
• Will secure billboard for May Mental Health Awareness Month
• Will plan for Foster Care Youth Day on the Hill on March 3
• Will work to get more schools to share the community survey
• Will consider adding a youth survey and incentives

Board of Law Library Trustees

The Board of Law Library Trustees will review financial reports and the status of the legal clinic. The board is also discussing the hiring of a new law librarian and potential options for purchasing library space.

• Hiring of new law librarian
• Review of library space purchasing possibilities
• Legal clinic check-in
• Review of September 3, 2024 minutes

Board of Commissioners

The Clay County Board of Commissioners will meet to approve payments, minutes, and a FEMA grant application. The main item is a public hearing on a two-year residential property tax abatement program.

• Public hearing on residential property tax abatement program
• Approval to apply for FEMA Hazard Mitigation Grant Program
• Approval of appointment to GFMEDC Board of Directors
• Approval of payment of bills and vouchers
• Approval of November 19, 2024 meeting minutes

The Board of Commissioners approved Resolution 2024-35 to participate in a two-year residential property tax abatement program for fiscal years 2025 and 2026. Additionally, the Board authorized a FEMA hazard mitigation grant application for a property acquisition and demolition project and reappointed Commissioner David Ebinger to the GFMEDC Board of Directors.

• Approved $25,050,046 in bills and vouchers (unanimous)
• Declined to purchase excess Fargo-Moorhead Area Diversion Project lands
• Approved FEMA hazard mitigation grant application for property acquisition (unanimous)
• Approved out-of-state travel for County Engineer and Assistant (unanimous)
• Appointed Commissioner David Ebinger to GFMEDC Board of Directors (unanimous)
• Approved Resolution 2024-35 for residential tax abatement program (unanimous)

Board of Commissioners

The Board of Commissioners will discuss the 2025 budget and proposed property taxes during a Truth in Taxation session. The meeting also includes legislative updates and requests for personnel and equipment replacements.

• Truth in Taxation discussion regarding 2025 Budget and Proposed Property Tax
• Request to replace a Social Worker position in Child Protection Services
• Resolution 2024-34 for Department of Natural Resource Funding
• Request to replace Electronic Storage Appliance

The Board approved the purchase of a $99,034 electronic storage appliance and authorized the replacement of a social worker position. Commissioners also reviewed the 2025 budget and tax levy, scheduling a final adoption vote for December 17, 2024. Additionally, the Board approved DNR funding for the Agassiz Recreational Trail and adjusted upcoming meeting dates.

• Approved $1,470,417 in bills and vouchers (unanimous)
• Approved replacement of a social worker position (unanimous)
• Approved Resolution 2024-34 for DNR trail funding (unanimous)
• Approved $99,034 purchase of electronic storage appliance (unanimous)
• Scheduled final 2025 budget adoption for Dec 17, 2024 (unanimous)
• Rescheduled Dec 17 meeting to 9:30 a.m. (unanimous)
• Cancelled Dec 24 board meeting (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead‑Clay County Joint Powers Authority board will review several project updates, including a property acquisition status report and a Minnesota litigation update. It will consider a relocation reimbursement request labeled OIN 1 665 Buth. The board will also discuss a Solar Garden Release Agreement and the 2025 farmland lease rates.

• Property Acquisition Status Report (Eric)
• MN Litigation Action Update (Chris)
• OIN 1 665 Buth Relocation Reimbursement (Ken)
• Solar Garden Release Agreement (Chris)
• 2025 Farmland Lease Rates (Madeline)

The Moorhead-Clay County Joint Powers Authority approved a $12,244.49 relocation reimbursement for OIN 1665, an amendment to a solar garden release agreement with Novel Energy Solutions, and 2025 farmland rental rates of $150/acre ($225 for organic). Property acquisition for the flood diversion project is 97.7% complete for the construction footprint, with ongoing eminent domain negotiations and hearings scheduled in December 2024.

• Approved $12,244.49 relocation reimbursement for OIN 1665 (motion carried)
• Approved amendment to General Release Agreement with Novel Energy Solutions LLC (motion carried)
• Approved 2025 farmland rental rates: $150/acre, $225/acre organic (motion carried)
• Approved agenda and minutes from October 24, 2024 (motions carried)

Solid Waste Advisory Committee

The Clay County Solid Waste Advisory Committee will meet to receive updates on solid waste operations, including demo pricing, the PLMSWA website, and landfill status. An introduction of Darren Brooke will be made, followed by a Perham area update. No formal decisions are listed on the agenda.

• Demo Prices – presented by Corey Bang
• PLMSWA Website update – presented by Corey Bang
• Solid Waste/Landfill Update – presented by Corey Bang
• Perham Update – presented by Kevin Campbell
• Introduction of Darren Brooke – facilitated by Corey Bang

The Solid Waste Advisory Committee voted to recommend raising demolition landfill rates to $19.40 per cubic yard for private customers and $25 per cubic yard for commercial loads, effective as Comstock/Disposal Services raises its own rate to $16 on January 1, 2025. The committee also approved its amended agenda and the September 26 minutes, and heard updates on staffing, a three-year RRC operating contract with Moorhead that the city has signaled it may vacate after year three, and a Perham/OTC ash land purchase. No final rate action was taken by the committee itself; the rate change goes to the County Board as a recommendation.

• Approved amended meeting agenda (unanimous)
• Approved September 26 minutes (unanimous)
• Recommended demo rate increase to $19.40/yd private and $25/yd commercial to the County Board (motion by Richman, seconded by Nelson; no tally recorded)
• No vote recorded on the OTC ash land purchase; discussion shifted to PLMSWA agreeing in principle to remain a partner/user of the facility with an annual payment in operating expense
• No action taken on the PLMSWA website demo; item removed from agenda and moved to December

Planning Commission

The Planning Commission will hold public hearings to discuss draft Chapters 1-4 of the Clay County Land Development Ordinance Update. The body will also consider four requests for interim use permits involving dwellings, a dog kennel, and gravel mining.

• Review of draft Chapters 1-4 of the Clay County Land Development Ordinance Update
• Interim use permit request for a second dwelling at 13029 300th St S, Pelican Rapids
• Interim use permit request for a second dwelling at 6775 50th Ave S, Sabin
• Interim use permit request for a dog kennel at 6371 170th Ave S, Moorhead
• Interim use permit renewal for Holcim - MWR, Inc. gravel mining in Spring Prairie Township

The Clay County Planning Commission approved four interim use permits: two for second dwellings on agricultural parcels, one for a dog kennel, and one renewal for a gravel mining operation. All were granted unanimously with conditions. The commission also amended the April 18, 2023 minutes to correct the acreage for a mining permit from 30 to 39 acres.

• Approved interim use permit for second dwelling at 13029 300th St S, Pelican Rapids (unanimous)
• Approved interim use permit for second dwelling at 6775 50th Ave S, Sabin (unanimous)
• Approved conditional use permit for dog kennel at 6371 170th Ave S, Moorhead (unanimous)
• Approved renewal of interim use mining permit for HOLCIM gravel pit in Spring Prairie Township (unanimous)
• Amended April 18, 2023 minutes to correct mining permit acreage from 30 to 39 acres (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will hold public hearings regarding a road right-of-way request from the Metro Flood Diversion Authority and a rezoning petition from Scot and Kris Manthe. The board will also consider project change orders and 2025 legislative priorities.

• Public hearing: Metro Flood Diversion Authority request to acquire and obstruct road right-of-way
• Public hearing: Rezoning petition from Scot and Kris Manthe
• Change Order #7 for the Withdrawal Management/Detox Facility Project
• Change Order #5 for the Department of Motor Vehicle (DMV) Project
• Approval of 2025 Legislative Priorities

The Board authorized the permanent obstruction of 170th Avenue South for the Fargo-Moorhead flood project and approved a rezoning request from Agricultural General to Highway Commercial for a property in Eglon Township. Other actions included approving $1.05M in bills and designating 2025 funding for an economic development program.

• Approved bills and vouchers totaling $1,051,493 (unanimous)
• Approved allowing Elected Officials to opt out of County Health Insurance while receiving County contributions (4-1)
• Approved $8,209.90 change order for Withdrawal Management/Detox Facility fire alarms (unanimous)
• Approved $1,086.42 change order for DMV project (unanimous)
• Authorized $185,000 through Greater FM EDC for the 'Innovate 28' program for 2025 (unanimous)
• Approved Resolution 2024-33 to take over and permanently obstruct road Right-of-Way on 170th Avenue South (unanimous)
• Approved 2025 Legislative Priorities: Flood Diversion Funding, PRFT, and 911 Emergency Response Funds (unanimous)
• Approved rezoning of property at 24297 Hwy 10 from Agricultural General to Highway Commercial (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing to consider three variance requests. These requests involve property setbacks and shared well standards.

• Central Specialties, Inc. request for after-the-fact variance to mine within 100’ property line setback at 29106 147th Ave S
• Jacob Murack request for variance to the road centerline setback for a residence on Parcel ID: 10.036.4000
• Bradey Berg request for after-the-fact variance to shared well standard for a temporary second dwelling at 13029 300th St S

The Clay County Board of Adjustment approved three variance requests: an after-the-fact variance for Central Specialties to mine within the 100-foot property line setback, a variance for Jacob Murack to build a residence 90 feet from the road centerline (amended from 50 feet), and an after-the-fact variance for Bradey Berg to use a second well for a temporary dwelling. All decisions were unanimous.

• Granted after-the-fact variance to Central Specialties for mining within 100-foot setback (unanimous)
• Granted variance to Jacob Murack for 90-foot road centerline setback (unanimous)
• Granted after-the-fact variance to Bradey Berg for shared well standard (unanimous)

Board of Law Library Trustees

The Board of Law Library Trustees will review previous minutes and a financial report. The body will also discuss the purchase of self-help materials and the use of smart tablets.

• Review of 3/5/2024 minutes
• Financial report review
• Legal Clinic check-in
• Purchase possibilities for self-help materials
• Discussion of smart tablets

Board of Commissioners

The Clay County Board of Commissioners will consider extending the 'Make Moorhead Home' property tax rebate program for two years and set a date for a public hearing. Other items include approving two donations to the Sheriff's Office, replacing a social worker position in Child Protection Services, supporting family behavioral health counseling, and amending the food services agreement for the withdrawal management/detox facility.

• Approve donation from Comstock Community Center to the Sheriff's Office – Corrections for Work Detail Supplies
• Approve donation from Western MN Steam Threshers to the Sheriff's Office – Corrections for Work Detail Supplies
• Request approval to replace a social worker position in Child Protection Services due to resignation
• Request approval of amendment to the Food Services Agreement for the Withdrawal Management/Detox Facility
• Request two‑year extension of the 'Make Moorhead Home' property tax rebate program and schedule a public hearing

The Clay County Board approved routine items including donations, a gambling permit, and $1,050,782 in bills. They also approved replacing a social worker position, a letter of support for a new behavioral health provider, an amendment to the detox food services agreement, and a two-year extension of the 'Make Moorhead Home' property tax rebate program with a public hearing scheduled for December 3, 2024.

• Approved $1,050,782 in bills and vouchers from 178 vendors (unanimous)
• Approved $200 donation from Comstock Community Center for work detail supplies (consent)
• Approved $1,000 donation from Western MN Steam Threshers for work detail supplies (consent)
• Approved Minnesota Lawful Gambling LG220 exempt permit for Trojan Takedown Club (consent)
• Approved replacing a social worker position in Child Protection Intake/Investigations (unanimous)
• Approved letter of support for Family Behavioral Health Counseling Services (unanimous)
• Approved two-year extension of 'Make Moorhead Home' property tax rebate program (unanimous)
• Approved amendment to food services agreement for Withdrawal Management/Detox Facility (unanimous)

Board of Commissioners

The Board of Commissioners will meet for discussion regarding 2025 legislative priorities. The agenda states that no formal Board actions will be taken during this meeting.

• Discussion of 2025 Legislative Priorities

The Board discussed and reached consensus on three 2025 legislative priorities: Mental Health Acuity – Psychiatric Residential Treatment Facility (PRTF), Flood Diversion Funding, and 911 Emergency Response Funds. No formal votes were taken on these priorities; the County Administrator will bring them forward for Board action. The Board also discussed guidance on funding allocation for FMWF Chamber and FMWF EDC (combined $250,000 request for Innovate 28) and the option for elected officials to opt out of county medical insurance, but no decisions were made on these items.

• Approved agenda additions for FMWF funding guidance and elected official insurance opt-out discussion (unanimous)
• Consensus to continue 2025 legislative priorities: PRTF, Flood Diversion, 911 funds (no formal vote)
• Discussed combined $250,000 Innovate 28 request from FMWF Chamber and EDC; no decision
• Discussed allowing elected officials to opt out of county medical insurance; no decision

Children's Mental Health Local Advisory Council

The Clay County Children's Mental Health Local Advisory Council met and heard reports from member agencies. No formal decisions or votes were taken; the only action was approving the October meeting minutes. The council discussed updates to the 'Who Do You Call' brochure and the hiring of a new Clay County Coordinator.

• Approved October meeting minutes (all in favor)

Soil & Water Conservation District (SWCD) Board

The Clay Soil & Water Conservation District board approved several cost-share contracts for streambank protection, water and sediment control basins, well decommissioning, and CRP incentives, totaling over $380,000. They also approved a wetland replacement plan for the Muscatell-Burns Ford project, accepted Kyle Little's resignation effective November 29, and approved filling his position. A policy allowing partial payments for 1W1P projects on a case-by-case basis was also approved.

• Approved BRR1W1P cost-share contracts totaling $292,320 (unanimous)
• Approved WRM1W1P cost-share contracts totaling $72,140.10 (unanimous)
• Approved state cost-share contracts for well decommissioning totaling $2,000 (unanimous)
• Approved CRP incentive applications totaling $21,107 (unanimous)
• Approved Muscatell-Burns Ford wetland replacement plan (unanimous)
• Approved vouchers 2528-2534 and QuickBooks #22201-22231 (unanimous)
• Approved Kyle Little's resignation effective Nov 29 (unanimous)
• Approved filling Kyle's position (unanimous)

Board of Commissioners

The Clay County Board will approve a consent agenda that includes a donation to the sheriff's K9 program and routine approvals. Commissioners will consider several staffing and grant requests, including a public health nurse for the West Central Regional Juvenile Center and funding for a capacity‑building grant. Additional items include a request to issue an RFP for local homeless prevention aid funds and a resolution supporting a psychiatric treatment facility bond.

• Donation from Johnson's Auto Repair to the Clay County Sheriff's Office K9 Program
• Request approval to hire a public health nurse for the West Central Regional Juvenile Center
• Request approval of grant funds for the Lead Agency Employment First Capacity Building Grant
• Request approval to issue a Request for Proposals for distribution of local homeless prevention aid funds
• Request approval of Resolution 2024-32 supporting a psychiatric treatment facility bond

The Clay County Board of Commissioners approved the payment of bills and vouchers totaling $5,703,325 and awarded a bridge replacement project bid to Red Stone Construction LLC for $1,771,603.70. The Board also approved accepting several grants, issuing an RFP for homeless prevention funds, adopting a resolution supporting a Psychiatric Residential Treatment Facility bonding bill, and authorizing various county contracts and out-of-state travel.

• Approved agenda (unanimously carried)
• Approved donation of $15.00 from Johnson's Auto Repair to Sheriff's Office K9 Program (by consent)
• Approved Minnesota Lawful Gambling LG220 Application for Exempt Permit for Clay County Pheasants Forever Chapter 0133 (by consent)
• Approved payment of bills and vouchers totaling $5,703,325 from 188 vendors (unanimously carried)
• Approved minutes from October 22, 2024 (unanimously carried)
• Approved hiring a Public Health nurse at Grade 18 Step 7 for WCRJC Programs with overtime until January 1, 2025 (unanimously carried)
• Approved hiring for the open overnight position in the Non-Secure Unit (unanimously carried)
• Approved receiving Lead Agency Employment First Capacity Building Grant funds (unanimously carried)

Moorhead-Clay County Joint Powers Authority

The body will discuss property acquisition status and litigation updates. Members will consider settlement agreement revisions and relocation reimbursement requests.

• Willem Settlement Agreement Revision
• Ness Settlement Agreement Revision
• OIN 1665 Buth Reimbursement Request
• OIN 1305 Mortenson Reimbursement Request
• OIN 1861 Tree Removal Agreement

The Joint Powers Authority approved revised settlement terms for the Willem and Ness agreements, removing a $500/month lease-back clause since only flowage easements are being obtained. The board also approved a $63,361 partial reimbursement for OIN 1305, a tree removal agreement for OIN 1861, and a contract extension for Pifers. A reimbursement request for OIN 1665 was tabled until the November meeting for additional information.

• Approved revised settlement terms for Willem OINs 1794, 1795, 1861, 1830
• Approved revised settlement terms for Ness OINs 1670N, 1822N, 1272N, 5061, 1671, 1672, 1822, 1670, 1796, 1826, 1824, 1817
• Approved $63,361 partial reimbursement for OIN 1305 (Mortenson)
• Approved tree removal agreement for OIN 1861
• Approved Pifers Task Order 1 Amendment 5 (2025 leasing contract)
• Tabled OIN 1665 reimbursement request until November meeting

Board of Commissioners

The Board will consider several requests, including hiring a supervisor for the West Central Regional Juvenile Center transition programs and continuing deputy hiring bonuses. It will vote on a resolution supporting Operation Green Light for veterans and set a public hearing to update the county tobacco ordinance. A public hearing will be held for a platted subdivision request, and routine consent agenda items and committee reports will be approved.

• Approve Resolution 2024-30 for City of Hawley tax forfeit parcel for public use
• Hire a supervisor for the West Central Regional Juvenile Center transition programs
• Continue deputy hiring bonuses and other current incentives
• Issue a Request for Proposal for Clay County Statewide Affordable Housing Aid Funds
• Public hearing on Alayna and Aaron Stenerson's request for a platted subdivision

The Clay County Board approved routine items including the agenda, minutes, and a $4.5 million payment of bills. They also approved a $53,133 chiller repair at the correctional facility, a tax forfeit parcel transfer to Hawley, and a new supervisor position for the juvenile center. A public hearing was set for December 17 to consider updating the tobacco ordinance, which passed with one dissenting vote.

• Approved $4,509,858 in bills and vouchers (unanimous)
• Approved $53,133.69 chiller repair at Correctional Facility (consent)
• Approved Resolution 2024-30 transferring tax forfeit parcel to City of Hawley (consent)
• Approved hiring a Supervisor for West Central Regional Juvenile Center Transition Programs (unanimous)
• Approved continuation of deputy hiring bonuses and incentives with annual review (unanimous)
• Approved Resolution 2024-31 supporting Operation Green Light for Veterans (unanimous)
• Approved issuing RFP for Statewide Affordable Housing Aid funds (unanimous)
• Approved Bloomfield Subdivision final plat (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will consider three variance applications at its October 15 meeting. Two requests seek changes to the Ordinary High‑Water Level setback for a residence and a garage at 20666 28th Ave S in Hawley. The third request asks for a residential density variance in Tansem Township. The board will discuss and decide on these requests during the public hearing portion of the meeting.

• Variance request to adjust OHWL setback for a residence at 20666 28th Ave S, Hawley
• Variance request to adjust OHWL setback for a garage at 20666 28th Ave S, Hawley
• Variance request to modify residential density standards in the Resource Protection – Aggregate Overlay District in Tansem Township

The Board approved three variance requests regarding river setbacks in Hawley Township and residential density in Tansem Township. Two approvals allow for a residence and garage closer to the Buffalo River, while one allows a second home on a protected aggregate resource parcel.

• Granted variance for residence at 20666 28th Ave S to reduce Buffalo River OHWL setback from 200 to 127 feet (unanimous)
• Granted after-the-fact variance for garage at 20666 28th Ave S to reduce Buffalo River OHWL setback from 200 to 63 feet (unanimous)
• Granted variance for Darrin Myogeto to place a second residence in a quarter-quarter in Tansem Township (unanimous)
• Approved meeting agenda (unanimous)
• Approved September 17, 2024 minutes (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will consider several approval items, such as designating an MCIT delegate, granting a liquor license to Barnesville Restaurants LLC (The Pitchfork), and hiring staff for county facilities. Specific project approvals include Change Order #4 for the DMV Facility Project, a budget increase for DMV furniture, and Change Order #6 for the Withdrawal Management/Detoxification Facility. The meeting also includes a cybersecurity awareness presentation and updates on juvenile center staffing and public health cost compensation.

• Approve designation of MCIT delegate and alternate representation
• Approve liquor license for Barnesville Restaurants LLC (DBA The Pitchfork)
• Request approval to hire two registered nurses for the West Central Regional Juvenile Center
• Request approval of Change Order #4 for the DMV Facility Project
• Request approval of Change Order #6 for the Withdrawal Management/Detoxification Facility

The Clay County Board approved hiring two registered nurses for the West Central Regional Juvenile Center after Advanced Correctional Healthcare terminated its contract, effective November 1, 2024. The board also approved up to $100,000 for variable-hour staff to cover gaps. Additionally, the board approved overtime pay for Public Health nurses assisting during the transition, with the juvenile center reimbursing those costs.

• Approved hiring two Registered Nurses for WCRJC and up to $100,000 for variable hour staff (unanimous)
• Approved overtime pay for Public Health Nurses during nursing transition, with WCRJC reimbursement (unanimous)
• Approved Change Order #4 for DMV Facility Project in amount of $1,366.23 (unanimous)
• Approved increase of DMV FF&E budget to $215,252.44 using contingency funds (unanimous)
• Approved Chiller Repair Project at Correctional Facility with Chiller Systems for $53,133.69 (full board vote, no motion recorded)
• Approved Change Order #6 for Withdrawal Management/Detoxification Facility, credit of $1,804.48 (unanimous)
• Approved liquor licenses for Barnesville Restaurants LLC (DBA The Pitchfork) - New Owner (consent)
• Approved payment of bills and vouchers totaling $1,748,364 from 146 vendors (unanimous)

Planning Commission

The Clay County Planning Commission will hold a public hearing to consider an interim use permit for a second dwelling and a petition to rezone property for commercial use. The meeting will also include approval of minutes and a discussion on the Development Code Update.

• Public hearing for interim use permit at 10738 19th St S
• Public hearing for rezoning from Agricultural General to Highway Commercial
• Approval of September 17, 2024 minutes
• Discussion on Clay County Development Code Update
• Schedule Update

The Clay County Planning Commission granted an interim use permit to Michael and Diane Zarling for a second dwelling at 10738 19th St S, Moorhead, subject to conditions including removal of the existing mobile home within one year and wetland compliance. The commission also recommended rezoning a property in Eglon Township from Agricultural General to Highway Commercial to the County Board, contingent on relocating business operations out of the right-of-way.

• Granted interim use permit for second dwelling (unanimous)
• Recommended rezoning to Highway Commercial to County Board (unanimous)
• Approved agenda (unanimous)
• Approved September 17, 2024 minutes (unanimous)

Soil & Water Conservation District (SWCD) Board

The Clay Soil & Water Conservation District board approved multiple cost-share contract payments, including streambank protection, cover crop planting, and well decommissioning projects. They also approved the agenda, minutes, treasurer's report, and vouchers. Discussion items included a buffer law grant, personnel handbook changes, and various program updates, with the next meeting moved to November 7th.

• Approved BRR1W1P cost-share payments: $8,397 (Halverson), $7,500 (Ogaard), $3,000 (Elmwood Co.)
• Approved state cost-share payments: $656.25 and $1,000 (Schauer well decommissioning)
• Approved vouchers 2506-2527 and QuickBooks #22169-22200
• Approved October agenda
• Approved September meeting minutes
• Approved treasurer's report
• Moved next board meeting to November 7, 2024 at 3:00 PM

Board of Commissioners

The Clay County Board of Commissioners will consider a range of operational and financial items, including hiring requests, a fee addition to the hauler licensing application, and a purchase from MnDOT. They will also review a tax forfeit parcel for the City of Hawley, resolutions supporting the Buffalo-Red River Watershed District's taxing authority, and an update on the 2024 budget and half-cent sales tax. Additional agenda items cover a flood‑diversion right‑of‑way request and changes to county employee benefits.

• Add a fee to the Clay County hauler licensing application
• Purchase a trailer and tanker from MnDOT
• Approve tax forfeit parcel for authorized public use to the City of Hawley
• Approve resolutions 2024-28 and 2024-29 to support Buffalo-Red River Watershed District taxing authority
• 2024 budget and 1/2 cent sales tax update

The Clay County Board approved establishing a full-time Assistant County Administrator position, funded by reserves, and designated Darren Brooke to fill it. The board also approved several other items including a $1.54 million payment of bills, a tax forfeit parcel transfer to Hawley, and new hires. All decisions were unanimous.

• Approved establishing full-time Assistant County Administrator position (unanimous)
• Designated Darren Brooke as Assistant County Administrator (unanimous)
• Approved bills and vouchers totaling $1,544,710 (unanimous)
• Approved withholding tax forfeit parcel 56.685.0990 for City of Hawley public use (unanimous)
• Approved filling vacant FTE Deputy position (unanimous)
• Approved hiring Recycling Educator and Landfill Clerk in lieu of Recycling Manager (unanimous)
• Approved $50 fee for non-reporting haulers on license application (unanimous)
• Approved purchasing 2001 Tanker ($20,000) and 2011 Trailer ($30,000) from MNDOT (unanimous)

Children's Mental Health Local Advisory Council

The Clay County Children's Mental Health Local Advisory Council approved the September meeting minutes and reviewed the treasurer's report showing $5,571.28. No formal policy decisions were made; the meeting focused on updates from member agencies, including school programs, crisis services, and county initiatives. The council discussed promotional items and a 'Who Do You Call' brochure for future review.

• Approved September meeting minutes (motion by Paul, second by Mary)
• Reviewed treasurer's report: $5,571.28 balance
• Discussed promotional items (stress balls, gel packs, cell phone covers, magnets) for mental health awareness
• Agreed to review 'Who Do You Call' brochure for accuracy and additional resources

Board of Commissioners

The Clay County Board of Commissioners will consider approving several capital projects, including roof replacements for the Glyndon Highway Shop and the Resource Recovery Center, as well as the replacement of a social worker position. The meeting also includes the approval of bills and minutes from the previous meeting.

• Approval to replace Glyndon Highway Shop roof
• Approval to replace Garage Door at Resource Recovery Center
• Approval to replace a Social Worker position
• Approval to accept quotes for Female Transition Unit remodel
• Approval to advertise for SP 014-614-001

The Clay County Board of Commissioners approved payments totaling $2,069,828 to 151 vendors, along with several other items including replacing a social worker position, accepting quotes for a juvenile detention remodel, advertising for a bridge replacement, and approving roof and garage door replacements. All votes were unanimous.

• Approved $2,069,828 in bills and vouchers from 151 vendors (unanimous)
• Approved replacement of a Social Worker position in Child Protection Services (unanimous)
• Approved $95,002 for phase 1 of the Female Transition Unit remodel (unanimous)
• Approved advertising for bridge replacement on CSAH 14 over the Buffalo River (unanimous)
• Approved $13,700 quote from Lund Roofing for Glyndon Highway Shop roof replacement (unanimous)
• Approved $98,250 garage door replacement project for the Resource Recovery Center (unanimous)
• Approved rehiring Landfill Operator position with backfill (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to discuss property acquisition status and litigation updates. The board will consider actions regarding specific property interests and land management agreements.

• OIN 1267 Blilie DRAFT RIMP Loan
• OIN 251X Amended Proposal for farming access
• Negotiation summaries for properties OIN 8528 and OIN 1318
• OIN 1793 Livdahl Haying Agreement
• Appraisal reviews for OIN 8795 Goulet and OIN 8796 8797 Olthoff

The Moorhead-Clay County Joint Powers Authority approved a $750,000 settlement with Andrew and Lisa Leech for a flowage easement on OIN 8528, including attorney fees up to $42,485.30. The board also approved a $140,000 negotiation summary for OIN 1318, an amended farming access proposal for OIN 251X at $10,265, and two appraisal reviews totaling $11,813. A haying agreement for OIN 1793 was approved at no cost.

• Approved $750,000 settlement for OIN 8528 flowage easement (motion carried)
• Approved $140,000 negotiation summary for OIN 1318 (motion carried)
• Approved OIN 251X amended farming access proposal at $10,265 (motion carried)
• Approved appraisal review for OIN 8795 at $5,959 (motion carried)
• Approved appraisal review for OIN 8796/8797 at $5,854 (motion carried)
• Approved haying agreement for OIN 1793, no cost (motion carried)
• Approved amended agenda and August 22, 2024 minutes (motions carried)

Solid Waste Advisory Committee

The Solid Waste Advisory Committee will discuss the proposed demolition of the county landfill. It will also receive a solid waste and landfill operations update from the manager. A brief update on Perham's solid waste program will be presented. No formal actions are listed on the agenda.

• Demo Landfill Discussion – Corey Bang
• Solid Waste/Landfill Update – Corey Bang
• Perham Update – Kevin Campbell

The Solid Waste Advisory Committee approved the meeting agenda and August 22, 2024 minutes. The committee also discussed potential MPCA demo landfill rule changes, staffing updates, facility operations, and financial reports from the Perham facility.

• Approved meeting agenda (unanimous)
• Approved minutes from August 22, 2024 (unanimous)

Board of Commissioners

The Board of Commissioners will hold a public input meeting regarding the county's 5 Year Capital Improvement Plan. The board will also consider approvals for a software contract and a new hire.

• Public hearing for 5 Year Capital Improvement Plan
• Approval of TCP Software Contract for the Sheriff's Office
• Request to hire a Maintenance Worker
• Continuation of the Clay County Referral Program
• Moorhead Area Public Schools Capital Project Levy Presentation

The Clay County Board of Commissioners approved $1,741,523 in bills and vouchers, a five-year TCP Software contract for the Sheriff's Office, the 2024-2028 Capital Improvement Plan, hiring a maintenance worker, and continuation of the employee referral program. They also moved two projects to the Finance Committee and established a HIPAA/PHI security committee. No public comments were heard.

• Approved bills and vouchers totaling $1,741,523 (unanimous)
• Approved five-year TCP Software contract for Sheriff's Office at $4,158/year (unanimous)
• Approved 2024-2028 Capital Improvement Plan (unanimous)
• Approved hiring a Maintenance Worker for Highway Department (unanimous)
• Approved continuation of Clay County Referral Program through 2025 (unanimous)
• Moved Non-Secure Juvenile Center and PRTF projects from Building to Finance Committee (unanimous)
• Adopted committee for HIPAA/PHI security compliance (unanimous)

Planning Commission

The Planning Commission will hold a public hearing to gather input on the county's Land Development Code update. It will also consider three after‑the‑fact permit requests: a conditional use permit for an equine center in Hawley, an interim home‑occupation permit for a tack business in Glyndon, and a platted subdivision for a commercial lot in Elmwood Township. Standard agenda items include approval of minutes from the August 20, 2024 meeting.

• Land Development Code update – public input hearing
• Conditional use permit for equine center at 27545 90th Ave S, Hawley (Parcel ID 24.022.2502)
• Interim use (home‑occupation) permit for tack business at 17203 43rd Ave N, Glyndon (Parcel ID 27.025.2210)
• Platted subdivision request for one‑lot commercial parcel (Parcel ID 06.005.3600) in Elmwood Township
• Approval of minutes from August 20, 2024

The Clay County Planning Commission granted an after-the-fact conditional use permit for the Mighty Oaks Equine Center at 27545 90th Ave S, Hawley, with conditions including hours of operation and signage. They also granted an interim use permit for a tack business, approved a preliminary plat for a commercial subdivision, and opened a public comment period for the Land Development Code update.

• Granted conditional use permit for Mighty Oaks Equine Center with conditions (unanimous)
• Granted interim use permit for Brassy Bit Tack Shop with conditions (unanimous)
• Authorized preparation of Bloomfield Subdivision final plat with conditions (unanimous)
• Opened and closed public hearing for Land Development Code update (unanimous)

Board of Commissioners

The Board of Commissioners will discuss raising solid waste parcel and tipping fees. The meeting includes a request to set the 2025 preliminary levy and the re-appointment of the County Assessor.

• Request to raise solid waste parcel fees
• Request to raise per ton/yard tipping fee on municipal solid waste (MSW)
• Resolution 2024-27 to set the 2025 preliminary levy
• Resolution 2024-26 to re-appoint Jill Murray as Clay County Assessor
• Approval of LG240B application for Trojan Takedown Club to conduct excluded bingo

The Board approved Resolution 2024-27 establishing the 2025 preliminary levy at $44,936,746, a 4.62% net increase, with a Truth in Taxation hearing set for November 26, 2024. They also approved raising solid waste parcel fees and tipping fees for 2025, reappointed Jill Murray as County Assessor, and approved rehiring a Juvenile Detention Worker. All decisions were unanimous.

• Approved Resolution 2024-27 setting 2025 preliminary levy at 4.62% increase (unanimous)
• Approved increased solid waste parcel fees for 2025 (unanimous)
• Approved raising MSW tipping fees to $56/ton and $10/yard effective Jan 1, 2025 (unanimous)
• Approved Resolution 2024-26 reappointing Jill Murray as County Assessor for 2025-2028 (unanimous)
• Approved rehire of Juvenile Detention Worker position (unanimous)
• Approved bills and vouchers totaling $827,182 from 152 vendors (unanimous)
• Approved Minnesota Lawful Gambling LG240B application for Trojan Takedown Club (consent)
• Approved minutes from September 3, 2024 (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will meet on September 17, 2024. The board will consider a public hearing requesting an after‑the‑fact variance to residential and access setbacks for an agricultural service establishment located at 27545 90th Ave S, Hawley, MN. The meeting will also include routine items such as approval of the agenda, minutes, and other standard business.

• Call meeting to order
• Approval of agenda
• Approval of minutes from July 16, 2024
• Public hearing: variance request for residential and access setbacks at 27545 90th Ave S, Hawley, MN (Parcel ID 24.022.2502)
• Unfinished business

The Clay County Board of Adjustment approved an after-the-fact variance for Lynn and Angie Erickson's agricultural service establishment (Mighty Oaks Equine Learning Center) at 27545 90th Ave S, Hawley, MN. The variance reduces the required residential setback for an outdoor arena from 500 to 350 feet and the access setback from 300 to 60 feet, with conditions. The board also approved the agenda and the minutes from July 16, 2024.

• Approved agenda (unanimous)
• Approved minutes of July 16, 2024 (unanimous)
• Granted variance for residential and access setbacks with conditions (unanimous)

General

The Clay Soil & Water Conservation District board approved the 2025 health insurance renewal, a one-year building and storage lease for $1,500, and multiple cost-share contracts for cover crop planting. They also approved offering MSRS Deferred Comp and Health Care Savings plans to employees. Several project updates were discussed but no other formal decisions were made.

• Approved 2025 health insurance renewal (motion carried)
• Approved offering MSRS Deferred Comp and Health Care Savings plans to employees (motion carried)
• Approved S. Schroeder building and storage lease for $1,500 for one year (motion carried)
• Approved BRR1W1P cost-share contract for J. Thompson for $3,000 (motion carried)
• Approved BRR1W1P cost-share payments to D. Grefsrud ($6,500), B. Bjornson ($7,500), M. Askegard ($7,500), M. Herbranson ($4,500) (motion carried)
• Approved vouchers paid (list 2506-2516 and QuickBooks #22138-22168) (motion carried)
• Approved September agenda (motion carried)
• Approved August meeting minutes (motion carried)

Board of Commissioners

The Clay County Board of Commissioners will consider approving a special benefit tax levy for the Housing and Redevelopment Authority and designating remaining American Rescue Plan Act funds for the 2025 budget. The meeting also includes the approval of a crime victim services grant amendment and a request to purchase recruiting software.

• Approval of Amendment to Crime Victim Services Grant
• Request Approval for HRA Special Benefit Tax Levy
• Request Approval to Designate Remaining ARPA Funds
• Request Approval to Purchase UKG Recruiting Modules
• Request Approval to Act as Legal Sponsor for DNR Snowmobile Trails

The Clay County Board of Commissioners approved the Housing and Redevelopment Authority's request to levy and collect a $300,000 special benefit tax for 2025, and approved reallocating $40,414.83 in State Affordable Housing Aid funds from 2024 to 2025. The board also approved ARPA fund allocations for the UKG recruiting and onboarding modules, public health vaccinations, and a victim witness position, and approved Resolution 2024-25 for snowmobile trail sponsorship.

• Approved $300,000 special benefit tax for Clay County HRA (unanimous)
• Approved reallocation of $40,414.83 SAHA funds from 2024 to 2025 (unanimous)
• Approved $12,156 ARPA funds for UKG recruiting and onboarding modules (unanimous)
• Approved $9,450 Technology Services funds for UKG implementation (unanimous)
• Approved $20,000 ARPA funds for Public Health vaccinations (unanimous)
• Approved $98,187 ARPA funds for Victim Witness position (unanimous)
• Approved Resolution 2024-25 for DNR snowmobile trail sponsorship (unanimous)
• Approved bills and vouchers totaling $631,585 (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will approve the consent agenda items, including employee recognitions, citizen comments, payment of bills, and minutes from prior meetings. Commissioners will discuss replacing one social worker position in Adult Intake, review the solid waste budget presentation, and hold a 2025 budget discussion. The board will consider Change Order #3 for the Department of Motor Vehicles project and a pre‑design contract with Klein McCarthy Architects before adjourning.

• Request approval to replace one (1) social worker position in Adult Intake
• Budget presentation – Solid Waste
• 2025 budget discussion
• Request approval of Change Order #3 for the Department of Motor Vehicles project
• Request approval to enter into a pre‑design contract with Klein McCarthy Architects

The Clay County Board of Commissioners approved $4,408,169 in bills and vouchers, a $23,591.12 change order for the DMV project, and a pre-design contract with Klein McCarthy Architects for a Non-Secure Juvenile Facility and Psychiatric Residential Treatment Facility. They also approved replacing a social worker position and discussed the 2025 budget, noting a proposed 10.23% levy increase and mitigation options.

• Approved bills and vouchers totaling $4,408,169 (unanimous)
• Approved change order #3 for DMV project at $23,591.12 (unanimous)
• Approved pre-design contract with Klein McCarthy Architects up to $155,050 (unanimous)
• Approved replacing 1 FTE Social Worker position in Adult Intake (unanimous)
• Approved adding AMC Subcommittee for Taxes and State Assessed Properties to Commissioner Mongeau's assignments (unanimous)
• Approved adding Safe Courts Program to Commissioner Ebinger's assignments (unanimous)
• Approved Commissioner Krabbenhoft as alternate for Lands Committee (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will approve the consent agenda items, including citizen comments, payment of bills, and minutes from the August 13 meeting. Commissioners will consider a request to replace the retiring administrative assistant position. A budget presentation for the Lake Agassiz Regional Library will be given, followed by an update on the Family Resource Center project. The meeting will conclude with committee reports and a county administrator update.

• Approve consent agenda items (citizens to be heard, payment of bills, minutes from Aug 13)
• Request approval to replace the administrative assistant position due to retirement
• Budget presentation – Lake Agassiz Regional Library
• Update on Family Resource Center project
• Committee reports and County Administrator update

The Clay County Board of Commissioners approved the agenda, bills and vouchers totaling $565,580, and the minutes from August 13, 2024. They also approved hiring an administrative assistant for the Veteran Service Office due to a retirement. The board received a budget presentation from the Lake Agassiz Regional Library and an update on the Family Resource Center project, but took no action on these items.

• Approved agenda (unanimous)
• Approved bills and vouchers totaling $565,580 (unanimous)
• Approved minutes from August 13, 2024 (unanimous)
• Approved hiring an Administrative Assistant for the Veteran Service Office (unanimous)

Moorhead-Clay County Joint Powers Authority

The Joint Powers Authority will hear a citizen comment period, receive project updates, and review several acquisition and appraisal items. A key agenda item is the OIN 1305 Mortenson relocation reimbursement request. Additional items include settlement negotiations, utility easement and lease extension proposals.

• OIN 1305 Mortenson Relocation Reimbursement Request
• Ness Settlement Negotiation Summary (Updated)
• OIN 1879 RRVCPA Utility Easement
• OIN 1267 Blilie RIMP Pre-Approval Application
• OIN 1665 Buth Lease Extension

The board approved an amendment to the Ness settlement to include Matt Ness Farms, Inc. as an entity, with a total payment of $3.93 million and a $1.5 million RIMP loan. It also approved several property acquisitions, appraisals, and a lease extension. All motions carried unanimously.

• Approved amended Ness settlement including Matt Ness Farms, Inc. ($3.93M total, $1.5M RIMP loan)
• Approved $50,000 relocation reimbursement for OIN 1305 (Mortenson)
• Approved utility easement for Red River Valley Cooperative on OIN 1879
• Approved Blilie RIMP pre-approval application for OIN 1267
• Approved appraisal review for OIN 8793 at $1,350
• Approved appraisal review for OIN 8791, 8792, 8798, 8802 at $44,136
• Approved appraisal review for OIN 1321, 1325, 8799 at $18,229
• Approved lease extension for OIN 1665 to September 30, 2024

Solid Waste Advisory Committee

The Solid Waste Advisory Committee will approve the meeting agenda and the minutes from the July 25, 2024 meeting. It will then hear updates on the recycling program, landfill activities, and overall solid waste operations. The meeting is scheduled for 8:00 a.m. on August 22, 2024 at the Clay County Resource Recovery Center.

• Approval of meeting agenda
• Approval of minutes from July 25, 2024 meeting
• Recycling program updates – presented by Shannon Thompson
• Landfill activities – presented by Corey Bang
• Solid waste update – presented by Corey Bang

The Clay County Solid Waste Advisory Committee met on August 22, 2024, and approved the meeting agenda and the minutes from July 25, 2024. The committee discussed potential fee increases, including a property tax increase from $45 to $55 and a tipping fee increase from $53 to $57 or $58 per ton, but no formal action was taken on these proposals. Updates were provided on recycling programs, landfill operations, and budget planning.

• Approved meeting agenda (unanimous)
• Approved minutes from July 25, 2024 (unanimous)

Board of Commissioners

The Board of Commissioners will review requests to fill a vacant attorney position and allocate remaining public safety funds to the 2025 budget. The meeting also includes presentations on a market study and the probation budget.

• Request to fill vacant Assistant County Attorney position
• Request to allocate remaining public safety funds to the 2025 proposed budget
• Lease agreement renewal with MN Bureau of Criminal Apprehension
• Professional Services Agreement between TriMin Systems Inc. and Minnesota Counties Computer Cooperative
• Donation from Moorhead American Legion Post 21 for the Sheriff's Office K9 Program

The Board approved over $3 million in vendor payments and allocated remaining one-time state public safety funds to the Sheriff's 2025 budget. Other actions included filling a vacant Assistant County Attorney position and implementing market study pay adjustments.

• Approved $3,092,382 in bills and vouchers from 111 vendors
• Approved allocation of remaining state Public Safety Funds to the Sheriff's 2025 budget
• Approved filling the vacant Assistant County Attorney position
• Approved grade increase for Correctional SGTs and HR Coordinator effective August 3, 2024
• Approved 3% market adjustment effective first payroll of 2025
• Approved $12,800 donation from Moorhead American Legion Post 21 for K9 program
• Approved lease agreement renewal with MN Bureau of Criminal Apprehension
• Approved professional services agreement between TriMin Systems Inc. and MnCCC

Planning Commission

The Clay County Planning Commission approved an interim use permit for a home occupation crane business and conditional use permits for three community solar garden projects. A request for an interim use permit for a temporary asphalt batch plant by Duininck, Inc. was denied following a roll-call vote.

• Granted Interim Use Permit for Todd and Tracy Breidenbach crane business home occupation (unanimous)
• Granted Conditional Use Permit for EE Solar 38 LLC 5MW Community Solar Garden with conditions including December 31, 2027 completion deadline (majority, 1 dissent)
• Granted Conditional Use Permit for EE Solar 39 LLC 1MW Community Solar Garden with conditions including December 31, 2027 completion deadline (majority, 2 dissents)
• Granted Conditional Use Permit for EE Solar 40 LLC 5MW Community Solar Garden with conditions including December 31, 2027 completion deadline (majority, 2 dissents)
• Denied Interim Use Permit for Duininck, Inc. temporary asphalt batch plant (7-3 against)

General

The Clay County Board of Commissioners will hold a joint meeting with the County HRA Commissioners. They will receive updates on HRA projects, discuss the 2025 budget and review the HRA’s five‑year plan. Additional items and the date for the spring meeting will also be considered. No formal actions are scheduled.

• Joint Clay County Board of Commissioners and HRA Commissioners meeting
• Clay County HRA project updates
• 2025 budgetary discussion
• Review of Clay County HRA 5‑Year Plan
• Set date for spring meeting

The Clay County Board of Commissioners held a work group session with the Clay County Housing & Redevelopment Authority (HRA) to discuss the HRA's 2025 budget request and a 5-year plan to potentially merge with the Moorhead Public Housing Agency by 2030. No formal decisions were made; the session was informational, with the HRA proposing a $350,000 levy request and outlining funding needs for front desk operations, owner-occupied rehabilitation, and ending child homelessness. The board also discussed the HRA's financial recovery, evictions, and the potential transfer of public housing units.

• No formal decisions made; work group session only
• HRA proposed $350,000 levy request for 2025 (21% of levy capacity)
• Discussed 5-year plan to combine with Moorhead Public Housing Agency by 2030
• HRA reported 15 of 60 tenants evicted at Houge Estates
• HUD inspection at Houge Estates scored 96 out of 100
• HRA received $122,000 first installment of 2024 levy on July 3
• State grant for Gateway Gardens front desk operations not renewed; $75,000 needed
• HRA applying for $4.8 million from bonding bill for High Rise renovation

Board of Commissioners

The Clay County Board will consider several budget presentations and hiring requests, including a proposal to raise the furniture, fixtures and equipment budget to buy a snowblower, mower and trailer for the Withdrawal Management/Detox Facility. Commissioners will also vote on a donation from AirMed for the Sheriff's Office K9 program and on executing a contract with the Department of Human Services to receive grant funds. Two closed‑session items will address labor‑negotiation discussions and the County Administrator’s annual evaluation.

• Approval of AirMed donation to support the Clay County Sheriff's Office K9 program (consent agenda)
• Request approval to hire three motor grader operators
• Request approval to increase the furniture, fixtures and equipment budget to purchase a snowblower, mower and trailer for the Withdrawal Management/Detox Facility
• Request approval to execute a contract with the Department of Human Services to accept and receive grant funds
• Closed‑session discussion on labor negotiations per Minn. Stat. 13D.03

The Clay County Board of Commissioners approved payments totaling $1,438,473 to 155 vendors, approved hiring for three motor grader operators and a shop foreman, and accepted a $14,000 state grant for child welfare training. They also approved a $16,719 equipment purchase for the detox facility and re-hired a position in the non-secure juvenile unit. The board held closed sessions for labor negotiations and the county administrator's annual evaluation, recommending a step increase.

• Approved bills and vouchers totaling $1,438,473 (unanimous)
• Approved hiring three Motor Grader Operators (unanimous)
• Approved hiring a Shop Foreman (unanimous)
• Approved $16,719 for snowblower, mower, and trailer for detox facility (unanimous)
• Approved $14,000 grant contract with DHS for MINT training (unanimous)
• Approved re-hiring open position in Non-Secure Unit (unanimous)
• Approved County Administrator annual evaluation with step increase (unanimous)

Soil & Water Conservation District (SWCD) Board

The Clay Soil & Water Conservation District board approved the 2024 Use of SWCD Aid Payments resolution, multiple cost-share contracts for well decommissioning and water/sediment control projects, and a list of paid vouchers. The board also accepted a grant application for soil health delivery and discussed several ongoing programs and updates.

• Approved 2024 Use of SWCD Aid Payments Annual Resolution
• Approved K. Uzzle CSW24-02 well decommissioning contract ($1,000)
• Approved K. Uzzle CSW24-03 well decommissioning contract ($1,000)
• Approved D. Halverson BRR1W1P24-05 streambank/shoreline protection contract ($8,397)
• Approved Swenson Grain & Cattle BRR1W1P24-06 water/sediment control basin contract ($12,813.50)
• Approved C. Berg BRR1W1P24-07 water/sediment control basin contract ($23,333.25)
• Approved vouchers 2496-2505 and QuickBooks #22108-22137

Board of Commissioners

The Board of Commissioners will receive budget presentations for Public Health and an extension. The body is also considering a request to fill an Assistant Jail Administrator position following a retirement.

• Request to replace the Assistant Jail Administrator position
• Budget presentation for Public Health
• Budget presentation - Extension
• Request for out-of-state travel for the Public Health Emergency Preparedness Coordinator

The Clay County Board of Commissioners approved $2,575,319 in bills and vouchers from 208 vendors, and approved hiring a new Assistant Jail Administrator following a retirement. The board also approved out-of-state travel for a FEMA training and received budget presentations from University of Minnesota Extension and Public Health. No other substantive decisions were made.

• Approved bills and vouchers totaling $2,575,319 from 208 vendors (unanimous)
• Approved hiring an Assistant Jail Administrator with backfill (unanimous)
• Approved out-of-state travel to FEMA training in Anniston, AL for Public Health Emergency Preparedness Coordinator (unanimous)
• Approved temporary replacement of Commissioner Gross on multiple committees (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to review project updates and litigation. The board will vote on driveway, farming access, and amended language agreements, as well as a purchase agreement for several property interests.

• Driveway/Approach Agreement for OIN 251X & OIN 9170
• Farming Access Agreement for OIN 257
• Amended language for OIN 1252 Kragerud
• Incidental Acquisition Expense Claim for OIN 1678 1842 1876 Nelson
• Purchase agreement for OINs 1794 1795 1830 1861N 1861X1 & 1861X2

The Joint Powers Authority approved a $2.495 million settlement with the Willem family for property rights needed for the FM Area Diversion Project, including fee simple, easement, and flowage interests. The board also approved several access agreements and a modified settlement with the Krageruds, extending their vacate date to November 1, 2025, and closing date to September 1, 2024. All motions carried unanimously.

• Approved OIN 251X & OIN 9170 Driveway/Approach Agreement and Permanent Access Agreement
• Approved Farming Access Agreement for OIN 257X with $7,500 compensation
• Approved modified Kragerud settlement with vacate by Nov 1, 2025 and closing by Sept 1, 2024
• Approved $2,299 reimbursement to Rinke Noonan for additional attorney fees
• Approved $2,495,000 settlement with Willem for OINs 1794, 1795, 1861, 1830

Solid Waste Advisory Committee

The Clay County Solid Waste Advisory Committee will meet on July 25, 2024 to discuss water testing at the landfill and provide several operational updates. Presentations include a water testing report from Stantec, a briefing on Novastus, a landfill and solid waste status update, and a Perham update. The meeting includes routine approvals of the agenda and minutes from the June 27, 2024 meeting.

• Water testing at landfill – presentation by Stantec
• Novastus briefing – Corey Bang
• Landfill and solid waste update – Corey Bang
• Perham update – Kevin Campbell

The committee approved the agenda and June minutes, then heard Stantec's spring 2024 water testing results showing several exceedances of intervention limits and water quality standards in compliance and residential wells, with no VOCs detected in residential wells. They discussed a Novastus system to dry waste into burnable bales, with a proposed trial period and potential $2 million purchase, but took no formal action. Updates included business recycling launch, mattress trailer arrival, and a state grant for battery fire cabinets.

• Approved meeting agenda (unanimous)
• Approved June 27, 2024 minutes (unanimous)
• Discussed Novastus waste-drying system; no action taken
• Noted spring 2024 water testing results; no corrective actions recommended

Moorhead-Clay County Joint Powers Authority

The MCCJPA Board will review several property acquisition agreements, including driveway and farming access arrangements for specific OIN parcels. A reimbursement claim for incidental acquisition expenses will be considered. The board will also discuss a purchase agreement for OINs 1794, 1795, 1830, 1861N, 1861X1, and 1861X2, with a closed executive session for attorney consultation on related settlement negotiations.

• OIN 251X & OIN 9170 Driveway/Approach Agreement
• OIN 257 Farming Access Agreement
• OIN 1252 Kragerud Amended Language
• OIN 1678 1842 1876 Nelson Incidental Acquisition Expense Claim
• Purchase agreement for OINs 1794, 1795, 1830, 1861N, 1861X1 & 1861X2

Board of Commissioners

The Board will approve a consent agenda that includes designating an official for state education website access, payment of bills, and minutes from July meetings. Commissioners will consider hiring a juvenile detention worker, accepting a Getac quote for body‑worn cameras, and leasing the 918 9th Street North property. Budget presentations for the Sheriff’s Office and Attorney’s Office will be given, followed by a re‑classification of eleven positions based on a market study.

• Request approval to hire a juvenile detention worker in the non‑secure unit
• Request approval to accept Getac quote for body‑worn cameras for the West Central Regional Juvenile Center
• Request approval to fit‑up, advertise and rent the 918 9th Street North property
• Request approval to purchase a lawnmower
• Request approval to purchase extended warranty for two plow trucks

The Clay County Board approved $1,001,156 in bills and vouchers, reclassified 11 positions to Grade 8 or higher effective August 3, 2024, and approved hiring a Juvenile Detention Worker. They also approved a $118,395 contract for body-worn cameras, a $849,941 final voucher for bridge removal, and several equipment purchases. All votes were unanimous.

• Approved $1,001,156 in bills and vouchers (unanimous)
• Approved Resolution 2024-24 designating an Identified Official for education website access (unanimous)
• Approved hiring a Juvenile Detention Worker in the Non-Secure Unit (unanimous)
• Approved $118,395 Getac body-worn cameras for West Central Regional Juvenile Center (unanimous)
• Approved $5,000 fit-up and rental of 918 9th Street North property (unanimous)
• Reappointed William Davis to Buffalo-Red River Watershed District Board for 3-year term (unanimous)
• Approved $849,941 final voucher for North Broadway Bridge removal (unanimous)
• Reclassified 11 positions to Grade 8 or higher effective August 3, 2024 (unanimous)

Board of Commissioners

The Board of Commissioners will hear budget presentations from Technology Services, the Facilities Department, and the Soil & Water Conservation District. The meeting includes a 2025 budget update and a closed session regarding labor negotiations.

• MNDOT Grant Agreements and Resolutions 2024-20, 2024-21, and 2024-22
• Tax abatement for A Saderson of Moorhead
• Notice of intent to sell Fargo-Moorhead Area Diversion Project excess lands
• Donation from Hawley Lions for the Sheriff's Office K9 Program
• Approval of tax forfeiture settlement obligations

The Board approved three MNDOT grants for bridge replacements and appointed representatives to the West Central Regional Water District. It also accepted a state-funded tax forfeiture settlement and approved over $1.4M in vendor payments.

• Approved $1,456,719 in bills and vouchers from 142 vendors (unanimous)
• Approved MNDOT Grant No. 1054408 ($159,187) for Bridge No. 14K64 on CR-115 (unanimous)
• Approved MNDOT Grant No. 1054402 ($194,040) for Bridge No. 14K67 on CSAH 10 (unanimous)
• Approved MNDOT Grant No. 1055132 ($141,510) for Bridge No. 14K63 on CSAH 37 (unanimous)
• Approved $2,000 donation from Hawley Lions for Sheriff's Office K9 program (consent)
• Approved tax forfeiture settlement obligations totaling $601,582 (unanimous)
• Approved Resolution 2024-23 appointing three representatives to the West Central Regional Water District with a $117,000 spending limit (unanimous)
• Approved out-of-state travel for Opioid Program Manager to attend conference in Nashville, TN (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing to consider three requests for after-the-fact variances. These requests involve setbacks for a residence, a pool and deck, and a retreat center.

• Variance request from Barry Oberg for a residence within the Buffalo River setback (Parcel ID: 20.020.4601)
• Variance request from Barry Oberg for a pool and deck within the Buffalo River setback (Parcel ID: 20.020.4601)
• Variance request from Farm in the Dell of the Red River Valley for retreat center setbacks (Parcel ID: 23.011.3601)

The Board approved three requests for after-the-fact variances regarding structure setbacks. Two approvals for a Moland Township property were conditioned on a septic system compliance check.

• Approved variance to reduce Buffalo River structure setback from 200 to 150 feet for Barry Oberg (unanimous)
• Approved variance to reduce Buffalo River pool/deck setback from 200 to 145 feet for Barry Oberg (unanimous)
• Approved variance for Farm In the Dell to reduce retreat center residential structure setbacks (unanimous)
• Approved meeting agenda (unanimous)
• Approved June 25, 2024 minutes (unanimous)

Planning Commission

The Clay County Planning Commission will meet to take public comment on an ongoing update to the Land Development Code and hear three conditional use permit requests. Two permits are for after-the-fact uses: a retreat center in Oakport Township and a commercial storage business in Elmwood Township. The third is a home occupation permit for a millwork business in Oakport Township.

• Clay County Land Development Code Update – Request for Public Input
• Farm in the Dell of the Red River Valley – Conditional Use Permit request for retreat center, Parcel ID 23.011.3601, Oakport Township
• Alayna Steneron – Conditional Use Permit request for commercial storage business, Parcel ID 06.005.3600, Elmwood Township
• Charles Statelier – Interim Use – Home Occupation Permit request for millwork business, Parcel ID 23.009.4401, Oakport Township

The Planning Commission granted conditional use permits for a retreat center and a commercial storage business. It also approved an interim use home occupation permit for a millwork and lumber business following a tie-breaking vote by the Chair.

• Approved conditional use permit for Farm In The Dell retreat center (unanimous)
• Approved conditional use permit for Alayna Stenerson commercial storage business (unanimous)
• Approved interim use home occupation permit for Charles Stattelman millwork business (7-6)
• Approved June 25, 2024 meeting minutes (unanimous)

Soil & Water Conservation District (SWCD) Board

The Clay Soil & Water Conservation District Board met July 11, 2024 in Moorhead and approved routine business including the agenda, June minutes, and the treasurer's report. The board approved two BRR 1W1P streambank and shoreline protection cost-share contracts totaling $49,351 and a $7,500 cover crop cost-share contract, while approving cancellation of two prior contracts worth $36,000. The board also approved the County Ditch 18 maintenance replacement plan and the list of paid vouchers. Most of the meeting consisted of staff updates and discussion items with no formal action taken.

• Approved July meeting agenda (Schoff/Butenhoff)
• Approved June 2024 meeting minutes (Schoff/Butenhoff)
• Approved Treasurer's report (Schoff/Butenhoff)
• Approved BRR 1W1P cover crop cost-share contract M. Askegaard BRR1W1P-CC2404 for $7,500 (Schoff/Butenhoff)
• Approved cancellation of conservation contract A. Lewis CSW24-02 for well decommissioning, $1,000 (Schoff/Menholt)
• Approved cancellation of BRR 1W1P contract G. Wyland BRR 1W1P-2403 for streambank/shoreline protection, $35,000 (Schoff/Butenhoff)
• Approved BRR 1W1P streambank/shoreline contracts G. Wyland BRR1W1P-2404 for $42,039 and D. Halverson BRR1W1P-2405 for $7,312 (Schoff/Butenhoff)
• Approved County Ditch 18 maintenance replacement plan (Schoff/Menholt)

General

The board will enter a closed executive session to consult with an attorney. This session concerns purchase prices and settlement negotiations for various property interests.

• Closed executive session regarding property settlement negotiations
• Attorney consultation on purchase prices for parcels 1670N, 1822N, 1272N, 5061, 1671, 1672, 1822, 1670, 1796, 1826, 1824 and 1817

The Moorhead - Clay County Joint Powers Authority recommended a settlement agreement with Larry, Judith, Matthew, and Rachel Ness for various property interests. The agreement involves the conveyance of ownership, construction easements, and flowage easements across multiple parcels.

• Recommended approval of settlement for OINs 1670N, 1822N, 1272N, 5061, 1671, 1672, 1822, 1670, 1796, 1826, 1824, and 1817
• Approved payment of $3,930,000 to Ness (less previous payments of $2,909,993 and $500)
• Approved $1,200,000 payment for nonresidential improvements on OINs 1824 and 1826
• Approved RIMP loan for Matthew and Rachel Ness up to $1,500,000
• Approved reimbursement of attorneys' and consultant fees not to exceed $152,000

Board of Commissioners

The Board of Commissioners will review budget presentations for the Recorder's Office, Planning & Zoning, and Highway Department. The agenda also includes a tax abatement for B. & T. Myers and a donation to the Sheriff's Office K9 Program.

• Tax abatement for B. & T. Myers of Moorhead
• Donation from Luke Miller to the Sheriff's Office K9 Program
• Budget presentation: Recorder's Office
• Budget presentation: Planning & Zoning
• Budget presentation: Highway Department

The Board of Commissioners approved over $2.5 million in payments to 165 vendors. The board also approved a tax abatement for B. & T. Myers and a small donation for the Sheriff's Office K9 Program. Budget presentations were delivered for the Recorder's Office, Planning & Zoning, and the Highway Department.

• Approved bills and vouchers totaling $2,502,378 (unanimous)
• Approved tax abatement for B. & T. Myers of Moorhead (by consent)
• Approved $20.00 donation from Luke Miller for Sheriff's Office K9 Program (by consent)
• Approved June 25, 2024 meeting minutes (unanimous)
• Approved meeting agenda (unanimous)

Board of Commissioners

The Board of Commissioners will consider several staff appointments and contract approvals. The meeting includes budget presentations for Social Services, Human Resources, and GIS & Communications.

• Requests to hire a Deputy Auditor, Victim/Witness Coordinator, and Engineering Technician
• Budget presentations for Social Services, Human Resources, and GIS & Communications
• Approval of Manage Print Services Contract
• Bid opening for SAP 014-597-003, SAP 014-597-004, and HEI 1915-0083
• Proposal to accept business recycling at the Resource Recovery Center

The Clay County Board of Commissioners approved a low bid of $669,003 from Lyle Wilkins Inc. for three box culvert replacements in Dilworth, contingent on bid review, below the engineer's $894,649 estimate. The Board also approved paying $23,835,142 in bills and vouchers, filling three vacant positions, a print services contract with Advanced Business Methods, accepting business recycling at the Resource Recovery Center, and appointing Don Martodam to the West Central Regional Water District at-large seat. Budget presentations for GIS & Communications, Social Services, and Human Resources were heard; no budget decisions were made. All votes recorded were unanimous.

• Approved low bid of $669,003 from Lyle Wilkins Inc. for box culvert replacements SAP 014-597-003, SAP 014-597-004, HEI 1915-0083, contingent on bid review (unanimous)
• Approved payment of bills and vouchers totaling $23,835,142 from 124 vendors (unanimous)
• Approved hiring a full-time Deputy Auditor - Motor Vehicle (unanimous)
• Approved filling the vacant Victim/Witness Coordinator position (unanimous)
• Approved print services contract with Advanced Business Methods at $1,904.25 per month, before overages (unanimous)
• Approved hiring an Engineering Technician/Senior Engineering Technician (unanimous)
• Approved accepting business recycling at the Resource Recovery Center (unanimous)
• Appointed Don Martodam to the West Central Regional Water District at-large board seat and approved $100 per diem plus mileage (unanimous)

Solid Waste Advisory Committee

The Solid Waste Advisory Committee will discuss RRC doors and battery management. The agenda includes updates on landfill operations, business recycling at the Resource Recovery Center, and Perham.

• RRC doors discussion
• Battery management discussion
• Business recycling for small amounts at RRC
• Landfill and solid waste update
• Perham update

The Solid Waste Advisory Committee voted to recommend that the County Board start accepting business electronics and bulbs in quantities under 300 units, with a fee schedule including $20 per electronic item, $20 per TV or monitor, and $2.00 per square foot for solar panels. The committee also approved its agenda and the May 23, 2024 minutes. Other items were updates only, including ongoing problems with the RRC's overhead doors, lithium battery fire concerns, landfill operations, and the Perham budget.

• Approved the meeting agenda (unanimous)
• Approved the May 23, 2024 minutes (unanimous)
• Recommended to the County Board that Clay County accept business electronics and bulbs under 300 units, with fees including $20 per electronic item, $20 per TV/monitor (amended from $10), and $2.00 per sq ft for solar panels (unanimous, as amended)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority will review property acquisition status and litigation updates. The meeting also includes action items regarding the Mortenson acquisition summary, driveway access agreements, and a haying agreement.

• OIN 1305 Mortenson Acquisition Summary
• Driveway/Approach and Permanent Access Agreements for OIN 251X and OIN 9170
• Haying Agreement for OIN 7215
• MCCJPA contracting actions

The Moorhead-Clay County Joint Powers Authority approved a $375,100 cash settlement for a flowage easement on the Mortenson property (OIN 1305) and a $9,500 driveway/approach and permanent access agreement for OIN 251X and OIN 9170. It also approved a haying agreement for OIN 7215 and closed out ProSource Task Order 1 Amendment 4. Project updates reported construction footprint acquisition at 96.3% complete and UMA footprint at 49.6% complete.

• Approved $375,100 cash settlement for flowage easement on OIN 1305 (Mortenson) — motion carried
• Approved $9,500 driveway/approach agreement and permanent access agreement for OIN 251X and OIN 9170 — motion carried
• Approved haying agreement for OIN 7215 — motion carried
• Approved ProSource Task Order 1 Amendment 4 — motion carried
• Approved agenda — motion carried
• Approved May 23, 2024 minutes — motion carried

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing regarding a variance request from Baers Poultry Co. The applicant seeks to add a garage to an existing single-family residence within a ten-foot property line setback. The board will also address findings of fact for training.

• Variance request for a garage addition in Eglon Township (Baers Poultry Co.)
• Findings of Fact regarding training

The Board of Adjustment approved a request to reduce a side yard property line setback from 10 feet to 6 feet. This variance allows for a 550 square foot garage addition on a residential parcel in the Shoreland zoning district.

• Approved meeting agenda (unanimous)
• Approved May 21, 2024 minutes (unanimous)
• Granted variance for Baers Poultry Co. to build 6 feet from property line (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will consider several personnel hires and a utility easement. The meeting also includes a public hearing on a major platted subdivision and a presentation regarding the Dilworth Local Option Sales Tax.

• Public hearing for Splonskowski Holdings, LLC major platted subdivision request
• Request to hire one full-time Cybersecurity Analyst
• Request to hire one full-time Deputy due to retirement
• Request for an additional vehicle for the Sheriff's Office fleet
• Approval of Memorial Forest Utility Easement

The Clay County Board of Commissioners approved the Hay Creek Meadows Final Plat, a 7-lot residential subdivision on a 67.85-acre parcel south of Downer, based on Planning Commission recommendations. The Board also approved hiring a full-time Cybersecurity Analyst, a full-time Deputy for the Sheriff's Office, and advertising a full-time custodial position for the new Withdrawal Management/Detox Facility. Other actions included approving Resolution 2024-19 to participate in the State Performance Measurement Program, purchasing an additional vehicle for the Sheriff's Office, partnering with the Clay Soil and Water Conservation District on a Habitat Enhancement Landscape Pilot Grant, and approving a utility easement with Midco for the Clay County Memorial Forest. All votes were unanimous.

• Approved Hay Creek Meadows Final Plat (7-lot subdivision on 67.85 acres) (unanimous)
• Approved hiring one FTE Cybersecurity Analyst (unanimous)
• Approved hiring one FTE Deputy for the Sheriff's Office (unanimous)
• Approved advertising a full-time Custodial position for the Withdrawal Management/Detox Facility (unanimous)
• Approved Resolution 2024-19 to participate in the State Performance Measurement Program (unanimous)
• Approved purchase of an additional vehicle for the Sheriff's Office fleet (unanimous)
• Approved partnership with Clay Soil and Water Conservation District for Habitat Enhancement Landscape Pilot Grant (unanimous)
• Approved utility easement with Midco for Clay County Memorial Forest (unanimous)

Planning Commission

The Planning Commission will take public comments regarding the Clay County Land Development Code update. The commission will also consider a conditional use permit request from Jeff Mortenson for a commercial storage business in Hawley Township.

• Public input request for the Clay County Land Development Code update
• Conditional use permit request for commercial storage and outdoor yards in Hawley Township
• Findings of Fact training

The Planning Commission granted a conditional use permit to Jeff Mortenson for a commercial storage business and outdoor storage yards on a 4.36-acre parcel along US Highway 10 between Glyndon and Hawley. The permit was approved with 12 conditions, including a 40,000-square-foot indoor storage limit, 10% outdoor storage cap, and screening requirements. The vote was 6-1, with Joel Hildebrandt dissenting. The Commission also held a public hearing on the Land Development Code update, where the Planning Director reported no new input and estimated adoption by November.

• Approved agenda (unanimous)
• Approved May 21, 2024 minutes (unanimous)
• Opened and closed public hearing on Land Development Code update (unanimous)
• Opened and closed public hearing on Mortenson conditional use permit (unanimous)
• Granted conditional use permit for commercial storage business with 12 conditions (6-1, Hildebrandt dissenting)
• Adjourned at 7:58 PM (unanimous)

General

The Board of Appeal and Equalization is meeting to conduct scheduled appointments. The agenda includes hearings for several individuals regarding specific parcel numbers.

• Appointment for Frank Schindler (02.034.0200, 02.034.0260)
• Appointment for Todd Affield (05.085.0101, 05.032.3501, 05.032.3502)
• Appointment for Gary Wambach regarding six parcel identifiers
• Appointment for Gary Shellack (25.032.4000)

Board of Commissioners

The Board of Commissioners will hold a public hearing regarding a text amendment to the Clay County Development Code. The board will also consider requests to fill a Public Health Finance Manager position and sign a property purchase agreement.

• Public hearing for a text amendment to the Clay County Development Code
• Request to fill the Public Health Finance Manager position
• Request to sign a property purchase agreement
• Approval of liquor licenses for Mainline Bar & Grill and Pitchfork

The Board approved Ordinance 2024-3 to establish specific definitions and use standards for commercial storage units. Other actions included approving over $1.6M in vendor payments and purchasing a property in Moorhead.

• Approved Ordinance 2024-3 to classify storage units as a separate commercial conditional use (unanimous)
• Approved purchase of 918 9th St N, Moorhead, MN for $149,534.29 (unanimous)
• Approved $1,676,308 in bills and vouchers from 166 vendors (unanimous)
• Approved advertising and hiring for Public Health Finance Manager position (unanimous)
• Approved liquor licenses for Mainline Bar & Grill and the Pitchfork (by consent)
• Approved June 4, 2024 meeting minutes (unanimous)

Soil & Water Conservation District (SWCD) Board

The Clay County SWCD Board approved multiple cost-share contracts for cover crops, windbreaks, and water inlets, totaling over $18,000 in payments and assistance. They also approved the Lakes Country Service Cooperative agreement for 2025 and the FMM Phase II Southern Embankments mitigation and replacement plans. The board reviewed various ongoing projects, including the Snakey Creek construction start and a shoreline protection survey for Turtle Lake.

• Approved $4,500 cover crop cost-share assistance for M. Herbranson
• Approved $2,332.68 payment for G. Wyland side water inlet
• Approved six farmstead windbreak payments totaling $4,738.99
• Approved $7,977.32 Clean Water Fund payment for G. Wyland side water inlet
• Approved two soil health windbreak payments totaling $165.50
• Approved 2025 Lakes Country Service Cooperative services agreement
• Approved FMM Phase II Southern Embankments 4 & 5 mitigation and replacement plans (Schoff abstained)
• Approved payment vouchers 2478-2486 and QuickBooks #22023-22050

Board of Commissioners

The Board of Commissioners will consider a one-year lease extension for the Public Defender in Suite 404 of the Family Service Center. The board will also review a request to purchase a dry van trailer for mattress recycling. Other items include liquor license approvals and routine administrative matters.

• One-year lease extension between Clay County and Public Defender for Suite 404 in the Family Service Center
• Purchase of a dry van trailer for mattress recycling
• Liquor licenses for Highland Hideaway Inc and Venue 31 LLC
• Deputies Health Care Savings Plan Contributions

The Board approved bills and vouchers totaling $2,628,055, including a $1.5 million payment for the Red River Regional Dispatch Center. Other actions included extending the Public Defender's office lease and authorizing a mattress recycling trailer purchase.

• Approved bills and vouchers totaling $2,628,055 (unanimous)
• Approved one-year lease extension for Public Defender in Suite 404 (unanimous)
• Approved purchase of dry van trailer for mattress recycling up to $10,000 (unanimous)
• Approved liquor licenses for Highland Hideaway Inc and Venue 31 LLC (by consent)
• Approved Deputies Health Care Savings Plan Contributions (by consent)
• Approved May 28, 2024 meeting minutes (unanimous)

Children's Mental Health Local Advisory Council

The council approved the May meeting minutes and accepted new donations totaling $2,500 from Clay County Social Services. They agreed to cancel the July and August meetings, resuming on September 5, 2024. The group toured the new Prairie St. John’s hospital, noting new child psychiatrists and expanded services, but no formal decisions were made regarding facility operations.

• Approved May meeting minutes (unanimous)
• Accepted $2,000 donation from Clay County Social Services
• Accepted $500 donation for stipends from Clay County
• Cancelled July and August meetings
• Set next meeting for September 5, 2024

Board of Commissioners

The Board of Commissioners will consider several items, including the enactment of a cannabis zoning ordinance and using public safety funds for deputy sheriff hiring bonuses. The agenda also includes a request to approve a grant application for the Minnesota Emergency Communication Network.

• Enactment of Cannabis Zoning Ordinance 2024-2
• Use of public safety funds for Deputy Sheriff hiring bonuses
• Approval of Resolution 2024-18 for the MN Emergency Communication Network grant
• Hiring an Administrative Assistant for the Highway Department
• Tax abatements for MN DOT, M Astrup, and Northern States Power Co

The Board approved a zoning ordinance permitting cannabis cultivation, manufacturing, wholesale, and sale as conditional uses in Highway Commercial and Limited Highway Commercial districts. Other actions included approving a public safety grant application for radio upgrades and authorizing hiring bonuses for deputy sheriffs.

• Approved Cannabis Zoning Ordinance 2024-2 (4-1)
• Approved Resolution 2024-18 for MN Emergency Communication Network Grant (unanimous)
• Approved use of Public Safety funds for Deputy Sheriff hiring bonuses (unanimous)
• Approved Mutual Aid Agreement with Otter Tail County (unanimous)
• Approved $6,852,526 in bills and vouchers (unanimous)
• Approved hiring of an Administrative Assistant for the Highway Department (unanimous)
• Denied request to move budget-neutral position requests to consent agenda (2-3)
• Approved liquor licenses for J&M Bar Services, Buffalo River Speedway, Willow Creek Golf Course, and Rustic Oaks (by consent)

Board of Law Library Trustees

The Board approved the minutes from the previous meeting and reviewed positive financial balances. Members discussed the implementation of smart tablets for court use and the reorganization of library shelving.

• Approved minutes from the previous meeting

Board of Commissioners

The Board of Commissioners will conduct public hearings regarding cannabis zoning and public use ordinances. The board is also considering personnel hires and appointments to the West Central Regional Water District Board of Directors.

• Public hearing for Cannabis Zoning Ordinance
• Public hearing for Cannabis Public Use Ordinance
• Memorandum of Understanding between Metro Flood Diversion Authority and Clay County
• Appointment of three members to the West Central Regional Water District Board of Directors
• Request to re-hire an overnight juvenile detention worker

The Board approved an ordinance regulating the public use of cannabis in unincorporated areas. A separate decision on a cannabis zoning ordinance was tabled until June 4, 2024. The Board also approved over $642,000 in vendor payments.

• Approved Cannabis Public Use Ordinance 2024-1 (unanimous)
• Tabled decision on Cannabis Zoning Ordinance until June 4, 2024 (unanimous)
• Approved $642,918 in bills and vouchers from 101 vendors (unanimous)
• Approved MOU with Metro Flood Diversion Authority for 37' Road Raise projects (unanimous)
• Appointed Commissioners Gross and Campbell to West Central Regional Water District Board (unanimous)
• Approved advertising for bridge replacement projects SAP 014-597-003, SAP 014-597-004, and HEI 1915-0083 (unanimous)
• Approved replacement and backfill for Office Support Specialist in Social Services (unanimous)
• Approved appointment of a temporary Lead Eligibility Worker in Financial Services (unanimous)

Solid Waste Advisory Committee

The Solid Waste Advisory Committee will meet to review updates on landfill activities and solid waste management. The agenda includes discussions on mattress recycling and cannabis.

• Mattress Recycling
• Cannabis
• Landfill Activities
• Solid Waste Update
• Perham Update

The committee unanimously approved a recommendation to the County Board to purchase a semi-trailer for mattress recycling. They also reviewed landfill operations, including a recent fire and leachate pump issues, and discussed low attendance at household hazardous waste collections. No final budget approvals were made, but a website project was discussed for future board approval.

• Recommended purchase of semi-trailer for mattress recycling (unanimous)
• Approved meeting agenda (unanimous)
• Approved minutes from March 28, 2024 (unanimous)
• Discussed cannabis ordinance storage requirements (no vote)
• Reviewed landfill fire response and MPCA report approval (no vote)
• Discussed low attendance at Hawley/Barnesville collections (no vote)
• Discussed $5,000 website project for future board approval (no vote)

Moorhead-Clay County Joint Powers Authority

The body will discuss property acquisition and litigation updates. Members are tasked with taking action on a BWSR Consent Agreement, 2024 farmland leases, and various contracting actions.

• BWSR Consent Agreement
• 2024 Farmland Leases
• MCCJPA Contracting Actions
• Property Acquisition Status Report
• MN Litigation Update

The Board approved several 2024 farmland leases and a task order for ProSource regarding condemnation and relocation services. The Board also approved a BWSR consent agreement for specific property parcels.

• Approved BWSR agreement for OIN 1288 & OIN 1878
• Approved 2024 farmland leases for OINs 249X1, 1630N, 1638N, 1638Y, 249x2, 251Y, and 251N
• Approved ProSource Task Order 2 Amendment 0
• Approved agenda
• Approved minutes from April 25, 2024, and May 2, 2024

Board of Commissioners

The Clay County Board of Commissioners will hold a public hearing regarding a request for a major platted subdivision and a petition to rezone. The board is also considering approvals for a roundabout design contract and a JPA with Youthworks.

• Public hearing for major platted subdivision and petition to rezone
• Request for approval of contract for roundabout design
• Request for approval of JPA with Youthworks
• Request to replace an eligibility worker position in the Financial Services Division
• Request to re-hire an open juvenile detention worker position in the non-secure unit

The Board approved a contract for a roundabout at CSAH 12 & 52 and a Joint Powers Agreement with Youthworks. A request to rezone property in Hawley Township to Highway Commercial was denied, though the final plat for the Highway 10 Store All Subdivision was approved.

• Approved $8,879,550 in bills and vouchers (unanimous)
• Approved Joint Powers Agreement with Youthworks (unanimous)
• Approved Adult Mental Health Local Advisory Council Membership (unanimous)
• Approved contract with Bolton & Menck for CSAH 12 & 52 roundabout design (unanimous)
• Approved final plat for Highway 10 Store All Subdivision (unanimous)
• Denied rezoning of Hawley Township property to Highway Commercial (unanimous)
• Approved rezoning of Hawley Township property to Agricultural General (unanimous)
• Approved replacement of Eligibility Worker and Juvenile Detention Worker positions (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing regarding a variance request. The board is reviewing a proposal to allow a single-family residence within the Ordinary High-Water Level setback of Solem Lake.

• Public hearing for Zach Staples regarding a variance for a single-family residence on Parcel ID: 28.070.0040 in Solem Beach Subdivision

The Clay County Board of Adjustment granted Zach Staples a variance to reduce the shoreland structure setback from 150 feet to 100 feet from the Ordinary High-Water Level of Solem Lake on Parcel ID 28.070.0040 in Tansem Township. The approval included two conditions: the setback must be 100 feet from the OHWL or 30 feet from the top of any bluff, whichever is more restrictive, and the applicant must hire a licensed land surveyor or engineer to survey the property for bluffs before any building permit application. The Board also approved the agenda and the minutes of March 19, 2024, and adjourned at 6:04 PM. No new business was discussed.

• Approved meeting agenda (unanimous)
• Approved minutes of March 19, 2024 (unanimous)
• Granted variance to reduce OHWL setback from 150 feet to 100 feet for a single-family residence on Parcel ID 28.070.0040, with conditions (unanimous)
• Condition: setback shall be 100 feet from OHWL or 30 feet from top of bluff, whichever is more restrictive
• Condition: applicant must hire licensed land surveyor or engineer to survey for bluffs before building permit application
• Adjourned at 6:04 PM (unanimous)

Planning Commission

The Planning Commission will review a proposed cannabis zoning ordinance to make a recommendation to the Board of Commissioners. The body will also hold public hearings on several land use permits and a subdivision request.

• Cannabis Zoning Ordinance recommendation
• Jon Lowry request for interim use for gravel mining in Keene Township
• Splonskowski Holdings, LLC request for a seven lot residential subdivision in Elkton Township
• Northwoods Structural Movers request for interim use permit to store a house and garage in Kurtz Township
• Alayna and Aaron Stenerson petition to amend Development Code regarding commercial storage in Wellhead Protection Overlay Zoning District

The commission recommended a new cannabis zoning ordinance and a text amendment for commercial storage units to the Board of Commissioners. It also granted an amended interim use permit for gravel mining and a temporary storage permit for flood buyout structures.

• Recommended Cannabis Zoning Ordinance (Resolution 2024-1) to Board of Commissioners (unanimous)
• Granted amended Interim Use Permit for gravel mining on 39.9 acres through May 21, 2034 (unanimous)
• Authorized Hay Creek Meadows 7-lot residential subdivision final plat with conditions (unanimous)
• Granted Interim Use Permit for storage of one house and garage through August 19, 2024 (unanimous)
• Reduced penalty for Northwoods Structural Movers to $500 (unanimous)
• Recommended Development Code amendment to allow commercial storage units in Wellhead Protection districts (unanimous)

Board of Commissioners

The Board of Commissioners will discuss opioid and suicide prevention grants and a memorandum of understanding with Minnesota State University Moorhead. The meeting also includes approvals for tax abatement and cost adjustments for correctional and juvenile facility services.

• Opioid/Suicide Prevention Grants
• Memorandum of Understanding with Minnesota State University Moorhead
• Tax Abatement for L Heller, Moorhead
• CPI Cost Adjustment for food service at Sheriff's Department, West Central Regional Juvenile Center, and Detox/Withdrawal Management Program
• Contract increase for medical services at Clay County Correctional Facility with Advance Correctional Healthcare, Inc.

The Board approved two Minnesota Department of Health grants totaling $700,000 for substance misuse, suicide prevention, and overdose programs. The Board also authorized a partnership with Minnesota State University Moorhead for a violence prevention grant application and approved over $1.3 million in vendor payments.

• Approved $700,000 in Opioid and Suicide Prevention Grants (unanimous)
• Approved MOU with Minnesota State University Moorhead for Violence Prevention Program Grant (unanimous)
• Approved $1,352,296 in bills and vouchers from 161 vendors (unanimous)
• Approved tax abatement for L Heller of Moorhead (consent)
• Approved annual CPI cost adjustment for food service at Sheriff's Office, West Central Regional Juvenile Center, and Detox/Withdrawal Management Program (consent)
• Approved contracted medical services increase for Clay County Correctional Facility with Advance Correctional Healthcare, Inc. (consent)

Soil & Water Conservation District (SWCD) Board

The Clay County SWCD Board approved two cost-share assistance contracts for water and streambank protection projects totaling $40,749.77. The board also approved the May agenda, April meeting minutes, the Treasurer's report, and a list of paid vouchers. Several items were discussed but not decided, including a potential permanent part-time employee arrangement and the 2025 county budget request.

• Approved May agenda with additions (Schoff/Schellack)
• Approved April meeting minutes (Schoff/Schellack)
• Approved Treasurer's report (Schellack/Schoff)
• Approved $5,749.77 cost-share for D. Carlson Water & Sediment Control Basin (Schellack/Schoff)
• Approved $35,000.00 cost-share for G. Wyland Streambank & Shoreline Protection (Schellack/Schoff)
• Approved list of paid vouchers (Butenhoff/Schoff)
• Agreed to not hold 2024 Fall Tour due to 'Soil is Alive' event
• Agreed not to assign a single delegate to WRWD Citizen's Advisory Committee

Board of Commissioners

The Board of Commissioners will conduct a public hearing regarding a petition to rezone. The meeting also includes discussions on the 2025 budget timeline and a closed session for labor negotiations.

• Public hearing on a petition to rezone
• Request for approval of the 2025 Budget Timeline
• Notice of intent to sell Fargo-Moorhead Area Diversion Project excess lands
• Request for approval of pre-design architectural services for a Psychiatric Residential Treatment Facility (PRTF)
• Request for approval of Resolution 2024-17 for DNR funding for snowmobile trails

The Board authorized architectural pre-design for a Psychiatric Residential Treatment Facility and ratified a $465,360 tax software agreement. Other actions included approving a property rezoning, purchasing three squad cars, and setting the 2025 budget timeline.

• Approved pre-design architectural services for a PRTF not to exceed $107,550 plus $2,000 in reimbursables
• Ratified $465,360 master agreement for Aumentum tax software over 3 years
• Approved rezoning of property from Urban Expansion District Tier 1 to Tier 2
• Approved purchase of three Dodge Durango squad cars for the Sheriff's Office
• Approved $27,450 contract with Sylint Group, Inc. for HIPAA security assessment
• Approved $1,405,981 in bills and vouchers from 211 vendors
• Approved MOU with MN National Guard for a cost-neutral Crime Analyst position
• Approved negotiations to purchase properties at 918 and 914 9th St N, Moorhead

General

The board will meet to conduct a closed executive session. The session is for consultation regarding the purchase price for property interests identified as OINs 1252.

• Closed executive session regarding purchase price for property OINs 1252

The Moorhead-Clay County Joint Powers Authority approved a settlement for flowage easement interests over approximately 6.28 acres. The agreement includes a payment to the property owners and a timeline for structure removal.

• Approved payment of $750,000 to Keith & Norma Kragerud for flowage easement interests on OIN 1252
• Approved reimbursement of attorneys' fees to the Krageruds not to exceed $54,500
• Approved terms allowing property owners to use structures on OIN 1252 until June 1, 2025, or until they vacate

Children's Mental Health Local Advisory Council

The council approved funding to support family mental health needs during the summer and donated gift cards to Public Health for family supplies. The group also scheduled a June meeting and tour at Prairie St. Johns.

• Approved allocation of up to $2,000 for summer family mental health needs (unanimous)
• Approved donation of Cash Wise gift cards to Public Health for diapers, wipes, and pull-ups (unanimous)
• Approved April meeting minutes (unanimous)
• Cancelled July meeting
• Agreed to meet at Prairie St. Johns for the June meeting

Moorhead-Clay County Joint Powers Authority

The body will receive reports on property acquisition and Minnesota litigation. Members will discuss 2024 farmland leases and a weed control agreement. The meeting includes a reimbursement request for OIN 1665 Dobis-Buth.

• Property Acquisition Status Report
• MN Litigation Action
• Solar Garden Release Letter
• 2024 Farmland Leases
• OIN 1665 Dobis-Buth Reimbursement Request

The Moorhead-Clay County Joint Powers Authority approved a release agreement allowing a solar garden to remain on the Blilie property in Wilkin County, though the City of Moorhead must also sign off since it holds the flowage easement. The board approved 2024 farmland leases for 18 listed parcel numbers at rates of $165, $155, $225, and $1.00 per acre. It also approved a $1,863.00 reimbursement for closing costs on OIN 1665 (Dobis-Buth). Project updates noted property acquisition progress and ongoing eminent domain litigation; no citizens spoke.

• Approved solar garden release agreement for the Blilie property (motion carried)
• Approved 2024 farmland leases for 18 OINs (motion carried)
• Approved $1,863.00 reimbursement for OIN 1665 Dobis-Buth closing costs (motion carried)
• Approved the agenda (motion carried)
• Approved March 28, 2024 minutes (motion carried)

Board of Commissioners

The Board of Commissioners will consider several items regarding the Family Service Center. The meeting includes a request to draft a cannabis ordinance and updates on the Family HealthCare remodel project.

• Drafting of a cannabis ordinance
• Lease agreement for Suite 106 at the Family Service Center
• Public Health occupancy of Offices 307 & 310 at the Family Service Center
• Family HealthCare Remodel Project update
• Tax abatement for J Byrd due to clerical error

The Board unanimously approved drafting a cannabis ordinance to regulate local businesses, including limits on density and distance from schools. They also authorized submitting two federal funding applications: one for a detoxification facility and another for a regional water project addressing arsenic contamination. Additionally, the Board approved a 10-year lease for Family Healthcare and a tax abatement for a clerical error.

• Approved drafting a cannabis ordinance for county-related regulations (unanimous)
• Approved submitting federal funding application for Withdrawal Management/Detoxification Facility (unanimous)
• Approved submitting federal funding application for West Central Regional Water District manganese/arsenic mitigation (unanimous)
• Approved 10-year lease agreement with Family Healthcare for Suite 106 at Family Service Center (unanimous)
• Approved Public Health occupation of offices 307 & 310 at Family Service Center (unanimous)
• Approved payment of bills and vouchers totaling $224,536 from 106 vendors (unanimous)
• Approved tax abatement for J Byrd of Moorhead due to clerical error (by consent)
• Approved agenda additions for federal funding applications (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will discuss staffing updates and infrastructure projects. The board is reviewing requests for a lobbyist to secure funding for a psychiatric facility and a waiver for a TIF district public hearing. The meeting also includes annual updates from Social Services and Public Health.

• Hiring of a lobbyist for a Psychiatric Residential Treatment Facility (PRTF)
• Public hearing timeline waiver for TIF District No. 31
• Broadband Funding Border to Border Grant application using ARPA funds
• Hiring of a full-time deputy and a child protection specialist
• Change orders for the DMV and Withdrawal Management/Detoxification Facility projects

The Clay County Board of Commissioners approved Resolution 2024-16 supporting a $1,093,000 state bonding appropriation to renovate, furnish, and equip a youth transitional housing facility in the Family Service Center in Moorhead. The Board also approved Resolution 2024-15 supporting a Red River Communications Border-to-Border broadband grant application and up to $25,000 in American Rescue Plan Act funds, approved hiring a full-time Sheriff's deputy and replacing a Child Protection Specialist, and approved two construction change orders. It directed the County Administrator to research lobbyist options through September and bring findings back for a future motion.

• Approved Resolution 2024-16 supporting a $1,093,000 bonding appropriation for a youth transitional housing facility in Moorhead (unanimous)
• Approved Resolution 2024-15 supporting the Red River Communications Border-to-Border broadband grant and up to $25,000 in ARPA funds (unanimous)
• Approved a letter of support for the Red River Communications Border-to-Border grant application (unanimous)
• Approved hiring a full-time Sheriff's Office deputy due to an upcoming retirement (unanimous)
• Approved replacing a Child Protection Specialist position with backfill for internal appointment (unanimous)
• Approved Change Order #2 for the DMV project totaling $4,666.90 (unanimous)
• Approved Change Order #5 for the Withdrawal Management/Detoxification Facility project totaling $44,523.27 (unanimous)
• Approved selecting David Drowns Associates for the 2024 market study and approved 48 benchmark positions, excluding Scott and Wright counties (unanimous)

Planning Commission

The Planning Commission will hold public hearings on several land use requests, including rezoning petitions and subdivision applications. The body is also seeking public input on updates to the Clay County Land Development Code.

• Public input for Clay County Land Development Code update
• Mining permit request for Northwest Excavating LLC in Skree Township
• Rezoning request for 3158 28th Ave N, Moorhead, from Urban Expansion District Tier 1 to Tier 2
• Rezoning and platted subdivision request for Jeff and Connie Mortenson in Hawley Township
• Rezoning and replatting request for Big Iron Properties LLC in Kurtz Township

Soil & Water Conservation District (SWCD) Board

The agenda for this meeting contains only procedural information and does not list any specific business items for decision or discussion.

The Board approved three cost-share contracts for cover crops and water sediment control. It also authorized a letter of commitment for irrigation funding and approved paid vouchers.

• Approved $7,500 cover crop contract for C. Ogaard
• Approved $7,500 cover crop contract for B. Bjornson
• Approved $36,805.65 water and sediment control basin contract for C. Anderson
• Approved vouchers 2461-2470 and QuickBooks #21955-21991
• Approved writing a letter of commitment for $1,000 in-kind services for RCPP irrigation funding

Board of Commissioners

The Board of Commissioners will meet to discuss the county's comprehensive plan and various administrative approvals. The agenda includes requests for vehicle leases, bridge design contracts, and land gifts to the Minnesota Department of Natural Resources.

• Request approval of the Clay County Comprehensive Plan
• Request to lease nine vehicles with Enterprise Commercial Leasing for 2025
• Request approval of contract for Township Bridge Design
• Resolution 2024-14 to allow MN Department of Natural Resources to accept a gift of land
• Approval of the 2023 Annual Report for the County Feedlot Program

The Board unanimously approved a resolution allowing the Minnesota DNR to accept a 200-acre land gift for a new Scientific and Natural Area. They also approved a $116,382 bridge design contract, a $131,934 vehicle lease for the Sheriff's Office, and the annual County Feedlot Program report. Additionally, the Board approved $1.14 million in vendor payments and replaced a vacant Child Protection Specialist position.

• Approved Resolution 2024-14 for DNR to accept 200-acre land gift (unanimous)
• Approved $116,382.20 bridge design contract with Houston Engineering (unanimous)
• Approved lease of nine vehicles for Sheriff's Office for 2025 (unanimous)
• Approved annual report for County Feedlot Program for 2023 (unanimous)
• Approved payment of bills and vouchers totaling $1,144,707 (unanimous)
• Approved replacement of Child Protection Specialist position (unanimous)
• Approved 2024 Clay County Comprehensive Plan for MN DOC (unanimous)
• Adopted proclamation for Child Abuse Prevention Month (unanimous)

Clay-Becker Partnership4Health Community Health Board

The Clay County Local Advisory Council for Children's Mental Health approved its March meeting minutes by unanimous vote and reviewed results from professional and caregiver surveys. The council discussed telehealth licensure challenges, family access to care resources, and plans to compile survey data for a report to the Clay County Commissioners in May. Agency reports covered staffing changes, program updates, and a fully funded foster care education grant.

• Approved March meeting minutes (unanimous)
• Reviewed and discussed professional and caregiver survey results
• Michelle & Joni to compile survey data for report to Clay County Commissioners in May

Board of Commissioners

The Clay County Board of Commissioners will discuss the designation and inspection of detoxification facility space for the West Central Regional Juvenile Center. The board is also reviewing a landfill employee restructure and an agreement with the State of Minnesota regarding internet crimes against children.

• Request to restructure the Landfill Employee Structure
• Resolution 2024-13 and Internet Crimes Against Children (ICAC) JPA with the State of Minnesota
• Designation of existing Detoxification Facility Space within the Family Service Center to the West Central Regional Juvenile Center
• Request to schedule a MN DOC inspection for the Detoxification Space
• Annual Department Update from the Veterans Service Office

The Board approved repurposing the existing detoxification facility space for the West Central Regional Juvenile Center to provide non-secure programming for females. Other actions included approving over $1.4 million in bills and supporting a TIF extension for the Moorhead Center Mall Redevelopment.

• Approved $200,000 from County Fund balance to remodel detoxification space for West Central Regional Juvenile Center (unanimous)
• Approved bills and vouchers totaling $1,466,391 from 139 vendors (unanimous)
• Approved letter of support to extend TIF development period from 5 to 10 years for Moorhead Center Mall Redevelopment (unanimous)
• Approved Resolution 2024-13 and Internet Crimes Against Children (ICAC) JPA with the State of Minnesota (unanimous)
• Approved restructuring Landfill employee structure to replace Landfill Manager with a Landfill Technician (unanimous)
• Approved letter to Senator Kupec opposing prevailing wage requirement for broadband (unanimous)
• Approved Personnel Policy changes by consent
• Adopted Proclamation for National County Government Month - April 2024 (unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to review property acquisition reports and litigation updates. The body will consider approvals for Forest Mitigation and Mortenson negotiations. Members will also discuss 2024 farmland leases and lease terminations.

• OIN 7215 Forest Mitigation Acquisition
• OIN 1305 Mortenson Negotiation Summary and RHDP
• Settlement negotiations for OINs 1836, 1839, 1650, 1815 and 1829
• 2024 Farmland Leases
• Lease Termination Letters

The Authority approved the acquisition of a forest mitigation parcel for $300,000 and an updated housing differential payment of $124,900. It also approved 2024 farmland leases, lease termination letters for two properties, and attorney fee reimbursements up to $11,500 following a closed executive session. Project updates reported 94.9% completion of the construction footprint acquisition and successful legal hearings for four eminent domain actions.

• Approved OIN 7215 Forest Mitigation Parcel acquisition for $300,000
• Approved updated Replacement Housing Differential Payment for OIN 1305 at $124,900
• Approved 2024 farmland leases for multiple OINs at $155 per acre
• Approved sending lease termination letters for OIN 250 and OIN 1665
• Approved reimbursement of attorney fees not to exceed $11,500
• Approved Blilie family farmland lease for $1.00 in 2024
• Entered and exited closed executive session regarding settlement negotiations

Solid Waste Advisory Committee

The committee will meet to discuss the reorganization of the landfill structure and review current landfill activities. The agenda also includes a general solid waste update and a report from Perham.

• Reorganization of Landfill Structure
• Landfill Activities review
• Solid Waste Update
• Perham Update

The committee unanimously approved a plan to eliminate the landfill manager position and replace it with a landfill technician role. The committee also agreed to draft a letter to the legislature supporting increased SCORE funding.

• Approved proposed landfill restructuring to be reviewed in one year (unanimous)
• Approved meeting agenda (unanimous)
• Approved February 29, 2024 minutes (unanimous)
• Approved drafting a letter to the legislature supporting increased SCORE funding (unanimous)
• Rescheduled April meeting to April 18 at 8am

Board of Commissioners

The Board of Commissioners will consider several personnel actions including hiring for social services and legal positions. The meeting also includes a public hearing on a rezoning petition and a resolution regarding $52.42 million in legislative appropriations for the Fargo-Moorhead Area Diversion Project.

• Public hearing for Marilyn J Fuchs RLT rezoning petition
• Resolution 2024-12 regarding $52.42 million for the Fargo-Moorhead Area Diversion Project
• Vegetation Management Lease for Clay County property in Elkton Township
• Hiring of Social Services Director and Social Service Supervisor positions
• Resolution 2024-11 for Department of Natural Resource funding

The Board approved several personnel hires, including a new Social Service Director, and authorized funding for pavement and geotechnical testing. They also passed a resolution supporting a $52.42 million legislative appropriation for the Fargo-Moorhead Area Diversion Project.

• Approved $936,261 bridge replacement bid from Houle Excavating LLC (unanimous)
• Approved Resolution 2024-12 supporting $52.42M for Fargo-Moorhead Area Diversion Project (unanimous)
• Hired Quinn Jaeger as Clay County Social Service Director (unanimous)
• Approved $33,880 pavement testing proposal from Braun Intertec (unanimous)
• Approved $11,777 geotechnical services proposal from Braun Intertec (unanimous)
• Approved rezoning of SW1/4 of section 8, Township 138N, Range 45W (unanimous)
• Approved $1,359,682 in bills and vouchers from 110 vendors (unanimous)
• Approved Resolution 2024-11 for DNR funding for Agassiz Recreational Trail (unanimous)

General

The Board of Commissioners is holding a work group session for discussion only. No formal actions will be taken during this meeting. Topics include facility space needs and state funding updates.

• Family Service Center Master/Capital Planning and Space Needs
• Detox Space Planning presentations
• Flood Diversion Funding updates
• Mental Health Acuity - Psychiatric Residential Treatment Facilities
• Clay County State-Aid Highway 26 Reconstruction Bond Issue and Appropriation

The Board discussed the Family Service Center's space needs and agreed to use the Detox area for a non-secure female juvenile unit. No formal actions were taken during this work group session, but the item will be brought for formal approval next week.

• Agreed to use Detox space for non-secure female juvenile unit (pending formal approval)

General

The Clay County Board of Commissioners is holding a work group meeting for discussion only, with no formal actions. The main item is a joint meeting with the Clay County Housing and Redevelopment Authority (HRA) commissioners, featuring a presentation from Minnesota Housing's Director of Local Government Housing Programs, an introduction to the HRA's history, and a discussion of the 2025 budget. Future topics and next steps will also be considered.

• Joint meeting with Clay County HRA commissioners
• Presentation by Jennifer Berman, Minnesota Housing Director of Local Government Housing Programs
• Discussion of 2025 budget
• Introduction of HRA history
• Future topics and next meeting planning

The Clay County Board of Commissioners and the Clay County Housing & Redevelopment Authority (HRA) held a joint work group session. Minnesota Housing officials presented new state housing programs, including Local Housing Aid and rental assistance options. The group discussed the HRA's funding structure, noting that federal and state allocations are often unpredictable and arrive mid-year. No formal votes or budget approvals were taken during this informational meeting.

• No formal decisions or votes were recorded
• Minnesota Housing presented new local government housing programs
• HRA Executive Director Dara Lee outlined 2025 budget challenges due to delayed federal/state funding
• Commissioners and HRA Board discussed future meeting topics and reporting responsibilities

Planning Commission

The Clay County Planning Commission will hold a public hearing on the Land Development Code update and review two mining-related items. The body will consider an interim use permit for a gravel mining expansion by Richards Family Partnership LLP and determine if an Environmental Impact Statement is needed for the Green Gravel Pit Expansion by RJ Zavoral & Sons, Inc. The agenda also includes standard procedural items and updates from the Township Officer and Study Review Committee meetings.

• Public hearing on the Clay County Land Development Code update
• Request for Interim Use - Mining Permit by Richards Family Partnership LLP in Flowing Township
• EIS needs determination for the Green Gravel Pit Expansion by RJ Zavoral & Sons, Inc in Hagen Township

The Planning Commission approved a mining permit for Richards Family Partnership LLP and determined that an Environmental Impact Statement (EIS) is required for the proposed Green Gravel Pit expansion by RJ Zavoral & Sons, Inc.

• Approved Interim Use Mining Permit for Richards Family Partnership LLP to expand to 159 acres (8-1)
• Approved Resolution 2024-2 requiring an Environmental Impact Statement (EIS) for Green Gravel Pit expansion (unanimous)
• Approved meeting agenda (unanimous)
• Approved February 20, 2024 meeting minutes (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will receive construction updates for the DMV and a Withdrawal Management/Detoxification Facility. The board is also considering approvals for a new Deputy Recorder, a child protection specialist, and a marriage ceremony fee.

• Construction updates for Withdrawal Management/Detoxification Facility and the DMV
• Request to hire a Deputy Recorder
• Request to replace a Child Protection Specialist position
• Request approval of a marriage ceremony fee
• Approval of Social Services HIPAA Privacy and Security Policies and Procedures

The Board established a new fee for marriage ceremonies performed by the County Recorder. They also approved $105,000 for 2025 Land Records expenses and authorized the hiring of a Deputy Recorder and a Child Protection Specialist.

• Approved $150 fee for marriage ceremonies conducted by the Recorder's Office (4-1)
• Approved $105,000 for 2025 Land Records Department expenses (unanimous)
• Approved hiring of a Deputy Recorder (unanimous)
• Approved replacing a Child Protection Specialist position (unanimous)
• Approved appointment of Janice Tweet to a 3-year term on the Extension Committee (unanimous)
• Approved $815,484 in bills and vouchers from 131 vendors (unanimous)
• Approved travel per diem and expenses for PRTF hearing testimony (unanimous)
• Approved drafting a letter and resolution supporting Flood Mitigation bonding requests (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings to consider two variance requests. The board will determine if applicants may deviate from established setback requirements for specific property uses.

• Variance request for a sauna within the Lake 15 Ordinary High-Water Level setback at 27532 88th Ave S, Hawley
• Variance request for gravel mining activities regarding property line and 170th St. N. road centerline setbacks

The Board approved a variance for a sauna placement near Lake 15 and granted after-the-fact variances for gravel mining setbacks in Flowing Township. The mining approval includes a strict limit on total acreage to avoid triggering an Environmental Impact Statement.

• Approved variance for 8x12-foot sauna to be placed 130 feet from Lake 15 OHWL (unanimous)
• Approved after-the-fact variance for gravel mining up to property line of Parcel 08.025.4000 (unanimous)
• Approved after-the-fact variance for gravel mining within 200-foot road ROW setback of 170th St. N. (unanimous)
• Conditioned mining variances on a maximum limit of 159 acres for all mining activities (unanimous)

Soil & Water Conservation District (SWCD) Board

The agenda for this meeting contains only procedural information and does not list any specific discussion items or decisions.

The Clay County Soil & Water Conservation District Board approved its 2024 budget and authorized six specific cost-share contracts for farmstead windbreaks and wildlife tree planting, totaling approximately $13,550. The board also approved the previous month's minutes and treasurer's report. Several items were discussed but not decided, including a potential irrigation funding proposal and a letter of support for a cover crop initiative.

• Approved 2024 District Budget
• Approved B. Petermann Farmstead Windbreak contract ($1,157.40)
• Approved P. Nystuen Farmstead Windbreak contract ($1,074.37)
• Approved B. Schmidt Farmstead Windbreak contract ($85.96)
• Approved T. Schauer Wildlife Tree Planting contract ($2,442.97)
• Approved K. Johnson Wildlife Tree Planting amendment ($5,000.00)
• Approved That’s The Dream LLC Farmstead Windbreak contract ($3,789.37)
• Approved list of paid vouchers

Board of Commissioners

The Clay County Board of Commissioners will consider approving appraised values for land acquisitions related to the Fargo-Moorhead Area Diversion Project, along with several routine items including donations, liquor licenses, and annual department updates. The board will also discuss a leadership training proposal, open bids for a road project, and appoint members to the Wild Rice Watershed District.

• Approval to deposit appraised values for Fargo-Moorhead Area Diversion Project acquisitions
• Donation from Johnson's Auto Repair to support Sheriff's Office K9 program
• Liquor license approval for Rustic Oaks
• Bid opening for SP 014-614-001
• 2024-2025 Township Maintenance Contract approval

The Board unanimously approved depositing $8,076,239 in appraised values with the court for property rights related to the Fargo-Moorhead Area Diversion Project. They also approved a new township maintenance contract rate of $1,040 per mile and moved a bridge replacement bid opening to fall 2024 due to lack of qualified bids. Additionally, the Board reappointed Duane Erickson and appointed Matthew Borgen to the Wild Rice Watershed District Board of Managers.

• Approved $8,076,239 deposit for Diversion Project acquisitions (unanimous)
• Approved 2024-2025 Township Maintenance Contract at $1,040/mile (unanimous)
• Moved SP 014-614-001 bridge bid opening to Fall 2024 (unanimous)
• Reappointed Duane Erickson to Wild Rice Watershed District Board (unanimous)
• Appointed Matthew Borgen to Wild Rice Watershed District Board (unanimous)
• Approved leadership training program proposal (unanimous)
• Approved liquor license for Rustic Oaks (consent)
• Approved $40.00 donation from Johnson's Auto Repair for K9 Program (consent)

Children's Mental Health Local Advisory Council

The Clay County Local Advisory Council for Children's Mental Health approved its February meeting minutes by unanimous vote and received a treasurer's report showing a $5,727.42 balance after a $1,500 county stipend deposit. Most of the meeting consisted of agency and consumer reports, including an update that House and Senate files are moving forward for a $20 million bond toward a regional PRTF, with 18 other counties signing support. No other substantive motions or votes were recorded.

• Approved February meeting minutes (motion by Paul Krabbenhoft, second by Lindsey Ternes, approved by all)
• Treasurer's report accepted: $5,727.42 balance; $1,500 Clay County annual stipend deposited

Board of Commissioners

The Clay County Board of Commissioners will meet to approve routine consent items, receive annual department updates from Planning & Zoning and the Attorney's Office, and consider several resolutions and purchases, including a PLSS Preservation Grant, a second leachate tanker, and a bid opening for a road project. The meeting also includes a website redesign update and a request to add a legislative priority.

• Resolution 2024-10 for Public Land Survey System (PLSS) Preservation Grant
• Bid opening for SAP 014-626-032
• Purchase of a second tanker for leachate hauling
• Request to publish a request for bids on Landfill Hay Land Lease
• Additional 2024 Legislative Priority

The Board awarded a road overlay contract to Knife River Materials and authorized a grant application for land survey preservation. Other actions included approving a squad car lease, purchasing a leachate tanker, and adding a highway project to legislative priorities.

• Approved $3,672,363.40 low bid from Knife River Materials for CSAH 26 Mill and Overlay Project
• Approved Resolution 2024-10 to apply for a $300,000 PLSS Preservation Grant
• Approved monthly lease payment of $1,330.13 for a 2024 squad car
• Approved $20,000 purchase of a tanker for leachate hauling
• Approved $1,319,346 in bills and vouchers from 155 vendors
• Approved appointment of Siham Amedy to a 3-year term on the Extension Committee
• Approved request to publish bids for a three-year Landfill Hay Land Lease
• Added funding for CSAH 26 reconstruction as a 2024 Legislative Priority

Solid Waste Advisory Committee

The committee will meet to receive updates on landfill activities and solid waste management. The agenda includes a discussion on SCORE funding and an update regarding Perham.

• SCORE Funding discussion
• Landfill activities update
• Solid waste update
• Perham update

The committee recommended that the county board purchase a used 6,500-gallon leachate tanker to handle historically high hauling volumes. Members also discussed PFAS well testing for residents and declined to move forward with a mattress recycling program in Becker County.

• Recommended purchase of used 6,500-gallon leachate tanker for $20,000 (Unanimous)
• Approved meeting agenda (Unanimous)
• Approved January 25, 2024 minutes (Unanimous)

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to take action on reimbursement requests, option agreements, and appraisals related to property acquisitions. The agenda includes specific items for approval and negotiation, but no further details are provided in the agenda text.

• Reimbursement request for OIN 1665 Debois-Buth
• Reimbursement request for OIN 251X Dahlstrom
• Option agreements for OIN 1840, OIN 1630, OIN 257
• Deposit of appraised values

The Moorhead-Clay County Joint Powers Authority approved three property settlement agreements tied to the SE-4 flood diversion embankment and recommended that Clay County and the City of Moorhead make court deposits for properties in eminent domain. The deposits would be up to $8,076,239.00 for Clay County properties and up to $610,470.00 for Wilkin County properties, with a request that the Diversion Authority reimburse the two entities as soon as possible. The board also approved two relocation reimbursement requests and a lease-back farming arrangement on OIN 257 N. No action was needed on OIN 257, which follows existing option agreement terms.

• Approved OIN 1665 Dobis-Buth reimbursement of $88,497.88 (motion carried)
• Approved OIN 251X Dahlstrom reimbursement of $5,175.00 (motion carried)
• Approved $405,000.00 settlement for OIN 1840, including 1.5 acres bought back by owner (motion carried)
• Approved $0.00 settlement for OIN 1630 plus field access road not to exceed $15,000.00 (motion carried)
• Approved OIN 257 N lease-back for 2024 farming with no crop restrictions, subject to crop damages (motion carried)
• Recommended deposits up to $8,076,239.00 (Clay County) and up to $610,470.00 (Wilkin County) for eminent domain appraisals, with reimbursement requested from the Diversion Authority (motion carried)
• No action needed on OIN 257; follows option agreement terms

Board of Commissioners

The Clay County Board of Commissioners will discuss the establishment of a regional water district. The board is also reviewing several staffing changes and department updates.

• Resolution 2024-09 to establish the West Central Regional Water District
• MOU to join the Cass Clay Threat Assessment Threat Management Team
• Request to fill the open Landfill Manager position
• Re-appointment of Tim Brendemuhl to the Board of Adjustment
• Proposed change to the Leave Donation Policy

The Board approved a bituminous paving contract for CSAH 1 and authorized legal proceedings to establish the West Central Regional Water District. Personnel changes included increasing a social worker position to full-time and hiring two temporary staff members through June 2026. The Board also updated the leave donation policy to include maternity and paternity leave.

• Approved $1,460,229.73 low bid from RJ Zavoral & Sons for SAP 014-601-008 (unanimous)
• Approved Resolution 2024-09 to establish West Central Regional Water District (unanimous)
• Authorized Flaherty & Hood, P.A. as legal counsel for water district court filings (unanimous)
• Approved increasing variable-hour social worker position to full-time with backfill (unanimous)
• Approved hiring one Eligibility Worker and one Case Aide through June 2026 (unanimous)
• Approved MOU to join Cass Clay Threat Assessment Threat Management Team (unanimous)
• Approved adjusting Emergency Preparedness position from 0.8 to 1.0 FTE (3-2)
• Approved adding maternity/paternity leave to Leave Donation Policy (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will consider approving advertisements for three road projects, receive an annual update from the Sheriff's Office, and vote on a contract for aerial mapping services. The meeting also includes routine consent agenda items such as payment of bills and approval of minutes.

• Request approval to advertise for SAP 014-610-034, SAP 014-637-004, SAP 014-598-078
• Annual department update from Sheriff's Office
• Request approval of contract for aerial mapping services
• Approval of payment of bills and vouchers
• Approval of minutes from February 6, 2024

The Board unanimously approved a $70,100 contract with 95west for county-wide aerial mapping services using Riparian Protection Aid funds. They also approved advertising for three bridge replacement projects on CSAH 10, CSAH 37, and CR 115 with a letting date of March 26, 2024. Additionally, the Board approved payment of $3,528,065 in bills and vouchers to 153 vendors.

• Approved $70,100 aerial mapping contract with 95west (unanimous)
• Approved advertising for three bridge replacement projects (unanimous)
• Approved payment of $3,528,065 in bills and vouchers (unanimous)
• Approved Board Work Session meeting for March 26, 2024 (unanimous)
• Approved agenda and February 6 minutes (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold public hearings to decide on three variance requests. These requests involve setbacks for an agricultural service establishment, a solar system, and gravel mining activities.

• Variance request for agricultural service establishment access setback at 12150 70th ST. N., Felton
• Variance request for road centerline setback for solar system at 26404 15th Ave N, Hawley
• Variance request for property line setback for gravel mining on Parcel ID: 17.013.3000 in Keene Township

The Board of Adjustment approved three variance requests regarding property setbacks for an agricultural business, a solar system, and gravel mining. The Board also recommended the reappointment of Tim Brendemuhl for a second term.

• Granted variance for access and setback requirements for Agricultural Service Establishment at 12150 70th St. N. (unanimous)
• Granted variance for accessory solar system setback at 26404 15th Ave N, conditioned on a minimum 82-foot distance from road centerline (unanimous)
• Granted after-the-fact variance for gravel mining setbacks in Keene Township, conditioned on a 50-foot stream buffer and berm maintenance (unanimous)
• Recommended Tim Brendemuhl for appointment to a second term (unanimous)

Planning Commission

The Planning Commission will hold a public hearing for input on updating the Land Development Code. The body will also decide if an Environmental Impact Statement is required for the Richards Gravel Pit and consider a rezoning petition.

• Public input for Clay County Land Development Code update
• Rezoning petition for Parcel ID: 26.008.3000 (Marilyn J Fuchs RLT)
• Environmental Impact Statement determination for Richards Gravel Pit (Parcel ID: 08.025.0400)
• Review of Wind Project Town Hall from February 5th
• Election of Officers

The Planning Commission recommended removing a biological overlay to allow a gravel mine expansion in Skree Township. It also determined that an Environmental Impact Statement is not required for the Richards gravel pit expansion. The commission elected its officers for 2024.

• Recommended to Board of Commissioners to remove Resource Protection-Biological overlay on parcel 26.008.3000 (unanimous)
• Adopted Resolution PC 2024-1 and Record of Decision finding an Environmental Impact Statement is not required for Richards Family Partnership gravel pit (unanimous)
• Elected Ezra Baer as Chair (unanimous)
• Elected Joel Hildebrandt as Vice-Chair (unanimous)
• Elected Laura Johnson as Secretary (unanimous)

Board of Commissioners

The Board of Commissioners will review a joint cooperative agreement with the City of Moorhead and a resolution for small city street allotments. The meeting includes requests to issue RFPs for bridge design and a change order for a detoxification facility project.

• Joint Cooperative Agreement between the City of Moorhead and Clay County
• Resolution 2024-07 for Small City Street Allotment
• Request for Proposals for Bridge Design Services
• Change Order #4 for the Withdrawal Management/Detoxification Facility Project
• Resolution 2024-08 supporting a Residential Psychiatric Treatment Facility (PRTF) and Bonding Bill

The Board approved a cooperative agreement to provide the Moorhead Police Department with county equipment and personnel due to staffing shortages. The Board also authorized street allotments for local cities and supported a residential psychiatric treatment facility bonding bill.

• Approved Joint Cooperative Agreement to provide personnel and equipment to Moorhead Police Department (unanimous)
• Approved $1,681,970 in bills and vouchers from 136 vendors (unanimous)
• Approved Resolution 2024-07 for Small City Street Allotment, including up to $393,327.14 for Moorhead and $92,643.21 for other cities (unanimous)
• Approved RFP for bridge design services on 12th Ave South in Glyndon Township (unanimous)
• Approved re-hiring one Juvenile Detention Worker in the Secure Unit (unanimous)
• Approved partnership with Norman County for Safe Drinking Water for Private Well Users Grant application (unanimous)
• Approved Resolution 2024-08 supporting a Residential Psychiatric Treatment Facility and Bonding Bill (unanimous)
• Approved $9,190 change order for Withdrawal Management/Detoxification Facility Project (unanimous)

General

The Board approved a series of cost-share contracts for windbreaks, wildlife tree planting, and grade stabilization structures. The Board also approved a 2023 audit quote and a soil health services agreement contingent on funding.

• Approved $2,835.00 audit quote from Johnson and Roggenbuck for calendar year 2023
• Approved 8 conservation contracts for field and farmstead windbreaks
• Approved 2 soil health state cost-share contracts for farmstead windbreaks
• Approved 2 local capacity cost-share contracts for windbreaks
• Approved 3 SWCD aid cost-share contracts for windbreaks and wildlife tree planting
• Approved $7,972.32 Clean Water Grant project for a grade stabilization structure
• Approved $10,305.00 BRRWD 1W1P project for a grade stabilization structure
• Approved signing an Agreement for Soil Health Services contingent on RCPP Funding

Board of Commissioners

The Board of Commissioners will review several department updates and administrative requests. Decisions include approving a lease for the Family Service Center and authorizing the recruitment of a Social Service Director.

• Lease agreement between Clay County and Motivational, Education & Training, Inc for Room 6
• Approval to advertise/hire for the Social Service Director position
• Letter of support for CSAH 36 Bridge Replacement
• Purchase of replacement wireless access points
• Minnesota Lawful Gambling LG220 Application for Barnesville Baseball Club

The Clay County Board of Commissioners approved payment of bills and vouchers totaling $1,333,145 from 235 vendors, including 180 warrants under $2,000 and 55 over $2,000. The Board also approved several routine items by consent, including a gambling permit for the Barnesville Baseball Club, a lease agreement for room 6 at the Family Service Center, and 2024 grants and contracts for public health. Other actions included reducing retainage to 1% on a bridge removal project, approving out-of-state travel for the Assistant County Engineer, supporting a bridge replacement grant application, advertising a bridge replacement project, adjusting detox staff positions, purchasing wireless access points for $38,373, and advertising for a new Social Service Director. No citizens spoke during the public comment period.

• Approved agenda (unanimous)
• Approved Minnesota Lawful Gambling LG220 Application for Exempt Permit for Barnesville Baseball Club (by consent)
• Approved Family Service Center lease agreement with Motivational, Education & Training, Inc for room 6 (by consent)
• Approved 2024 Grants and Contracts for Clay County Public Health (by consent)
• Approved bills and vouchers totaling $1,333,145 from 235 vendors (unanimous)
• Approved minutes from January 16 and January 23, 2024 (unanimous)
• Approved reducing retainage to 1% on SAP 014-601-009 (North Broadway Bridge removal) (unanimous)
• Approved out-of-state travel for Assistant County Engineer to National Association of County Engineers Conference (unanimous)

Children's Mental Health Local Advisory Council

The council approved the December meeting minutes and reviewed annual surveys for professionals and parents. Members established a comprehensive distribution list of schools, agencies, and public locations to circulate the surveys.

• Approved December meeting minutes
• Confirmed no changes needed for Professionals survey
• Discussed adding residency length to Parent/Consumer survey
• Reserved Children's Mental Health billboard through Kellner for $600

Moorhead-Clay County Joint Powers Authority

The Moorhead-Clay County Joint Powers Authority is meeting to discuss property acquisitions, project updates, and contract actions. The agenda includes updates on the Wolverton project, litigation, and a tree cutting contract, as well as negotiations for access easements and land agent reports. Contracting actions include agreements with DKJ Appraisal LLC and amendments to task orders with Crown, SRF, and Prosource.

• Property Acquisition Status Report (pg. 7-13)
• Wolverton Project Update (pg. 14)
• Litigation Update (pg. 15-19)
• Tree Cutting Contract Discussion (pg. 20)
• OIN 1783X Blessingsbe Access Easement (pg. 21-22)

The Board approved a $65,000 settlement for flowage easements on three Barton parcels and an access easement for OIN 1783. Additionally, the Board approved four contracts for appraisal and property acquisition services. Project updates indicated the construction footprint is 93.7% complete.

• Approved $65,000 settlement for OINs 1240, 7109, and 9119 Barton Negotiation Summary
• Approved Access Easement and Purchase Agreement amendment for OIN 1783X Belssingsbe
• Approved DKJ Appraisal LLC Agreement
• Approved Crown Task Order 4 Amendment 2
• Approved SRF Task Order 1 Amendment 2
• Approved Prosource Task Order 1 Amendment 3
• Approved December 14, 2023 minutes
• Approved meeting agenda

Solid Waste Advisory Committee

The Clay County Solid Waste Advisory Committee is meeting to approve the agenda and minutes, then receive updates on PFAS testing by Stantec, landfill activities, solid waste operations, and a Perham update. The meeting is primarily informational with no decisions listed.

• PFAS testing update by Stantec
• Landfill activities update by Brett Rice
• Solid waste update by Corey Bang
• Perham update by Kevin Campbell

The committee approved the amended minutes from December 21, 2023. Members reviewed PFAS groundwater testing results and discussed landfill maintenance, including a new loader and an ice dam issue at the Resource Recovery Center.

• Approved meeting agenda (unanimous)
• Approved amended December 21, 2023 minutes (unanimous)

Planning Commission

The Clay County Planning Commission will hold public hearings on three interim use permit requests, including a gravel mining operation and a portable hot mix plant by Border States Paving, and a temporary storage of a house and garage by Northwoods Structural Movers. They will also take public input on the ongoing Land Development Code update. The meeting includes routine items like approving minutes and hearing citizen comments.

• Public hearing: Land Development Code update – request for public input
• Interim use permit for Northwoods Structural Movers to store one house and one garage on parcel 19.030.1400, Kurtz Township
• Interim use permit for Border States Paving for gravel mining on parcels 24.035.4500 and 24.035.1800, Parke Township
• Interim use permit for Border States Paving for portable bituminous hot mix plant on same parcels
• New business: Joel Hildebrandt – January 2024 end of 1st term

The Clay County Planning Commission approved an interim use permit for temporary storage of a flood buyout home and garage in Kurtz Township, expiring April 23, 2024. The commission also granted Border States Paving, Inc. an interim use permit for a gravel mining operation and a separate permit for a portable bituminous hot mix plant on parcels in Parke Township, both expiring December 31, 2034. The commission opened and closed public hearings on a Land Development Code update but took no action beyond receiving public input. All motions carried unanimously.

• Approved interim use permit for temporary storage of one home and one garage in Kurtz Township, expiring April 23, 2024 (unanimous)
• Approved interim use permit for Border States Paving gravel mining operation on 63 acres in Parke Township, expiring December 31, 2034 (unanimous)
• Approved interim use permit for Border States Paving portable bituminous hot mix plant in Parke Township, expiring December 31, 2034 (unanimous)
• Approved agenda (unanimous)
• Approved November 21, 2023 minutes (unanimous)
• Opened and closed public hearing on Land Development Code update; no action taken (unanimous)
• Adjourned at 8:12 PM (unanimous)

Board of Adjustment

The Clay County Board of Adjustment will hold a public hearing on two variance requests: one from Mark and Pamela Fillbrandt for an access setback at 12150 70th St. N., Felton, and another from Border States Paving, Inc. for road and property line setbacks for gravel mining and a batch plant in Parke Township. The board will also approve minutes and discuss new business.

• Variance request by Mark & Pamela Fillbrandt for access setback at 12150 70th St. N., Felton (Parcel 22.016.3001)
• Variance request by Border States Paving, Inc. for road right-of-way and property line setbacks for gravel mining and batch plant (Parcels 24.035.4500 and 24.035.1800)
• Approval of minutes from December 19, 2023
• New business: Tim Brendemuhl – February 2024 end of 1st term

The Board of Adjustment approved a variance for Border States Paving, Inc. regarding road right-of-way and property line setbacks for gravel mining and an asphalt batch plant. A separate variance request for Mark and Pamela Fillbrandt was postponed.

• Approved variance for Border States Paving, Inc. gravel mining and batch plant (unanimous)
• Set mining activity limit to no closer than 50-feet from road right-of-ways of 290th Street and 112th Avenue (unanimous)
• Postponed Mark & Pamela Fillbrandt variance hearing to February 20, 2024
• Approved meeting agenda (unanimous)
• Approved December 19, 2023 minutes (unanimous)

Board of Commissioners

The Clay County Board of Commissioners will consider issuing $6.45 million in general obligation bonds for capital improvements, along with several administrative requests including a grade increase for lead counselors, discontinuing an electronic document system, renaming a department, and increasing mileage rates. The board will also hear a presentation on early childhood initiatives and receive updates from the DNR.

• Resolution 2024-5 authorizing $6,450,000 General Obligation Capital Improvement Plan Bonds 2024A
• Donation from Johnson's Auto Repair to support Sheriff's Office K9 Program
• Renew rental lease agreement with Solutions, Inc. Family Service Center
• Request approval for grade increase for Lead Counselors in Secure Program at WCRJC
• Request approval to increase mileage charge for county check-out vehicles

The Board approved the issuance of General Obligation bonds to finance a Department of Motor Vehicle building. Other actions included approving over $2.6M in vendor payments and several infrastructure projects.

• Approved $5.68M General Obligation Capital Improvement Plan Bonds for DMV project (unanimous)
• Approved $2,638,116 in bills and vouchers from 179 vendors (unanimous)
• Approved MnDOT Agreement 1053983 for 11th Street Underpass with county share capped at $1.5M (unanimous)
• Approved final contract vouchers for four bridge replacement projects totaling $1,011,713.75 (unanimous)
• Approved advertising for Mill and Overlay project on CSAH 26 (unanimous)
• Approved increasing county check-out vehicle mileage rate to $0.50 per mile (unanimous)
• Approved renaming Building Maintenance Department to Facilities Department (unanimous)
• Approved discontinuing Electronic Document Management System (EDMS) hosting (unanimous)

Board of Commissioners

The Board of Commissioners will consider several personnel and construction requests. These include filling positions in the legal and detox departments, as well as approving change orders for specific county projects.

• Hiring staff for the Withdrawal Management/Detox Program
• Filling a new Assistant County Attorney position
• Change Order #3 for the Withdrawal Management/Detoxification Facility Project
• Change Order #1 for the Department of Motor Vehicle Project (DMV)

The Board approved payments to 147 vendors and authorized hiring for the County Attorney's office and the Withdrawal Management/Detox program. Two construction change orders were approved for the DMV and Detox facilities.

• Approved bills and vouchers totaling $2,140,465 (unanimous)
• Approved hiring 1.0 FTE LPN replacement and 1.0 FTE LPN and 1.0 FTE Technician for WM/Detox (unanimous)
• Approved hiring a full-time Assistant County Attorney (unanimous)
• Approved Change Order #3 for WM/Detox Facility resulting in a $10,463.33 credit (unanimous)
• Approved Change Order #1 for DMV Project totaling $1,244.58 (unanimous)
• Approved agenda and minutes from January 2 and January 9, 2024 (unanimous)

Soil & Water Conservation District (SWCD) Board

The Clay County Soil & Water Conservation District Board held its first meeting of 2024, electing officers and approving annual administrative items including banking, mileage rates, and committee appointments. The Board also authorized staff to approve specific wetland decisions and approved three well decommissioning cost-share contracts. Additionally, the Board approved various membership dues, insurance premiums, and storage rent payments for the year.

• Elected 2024 board officers
• Approved 2024 banking, mileage, and subscription items
• Authorized staff to approve wetland type and delineation decisions
• Approved committee appointments for 2024
• Approved payment of 2024 membership dues and insurance premiums
• Approved storage rent payments for tree and equipment storage
• Approved three well decommissioning cost-share contracts
• Approved submission of 2023 Pay Equity Report

Board of Commissioners

The Clay County Board of Commissioners will vote on several routine items, including re-appointing the Veterans Service Officer, hiring a Community Service Officer for the Sheriff's Office, and approving final contract vouchers for road projects. They will also consider consent agenda items such as a gambling permit, a donation to the K9 program, and a tax abatement. The meeting is largely administrative with no major policy changes.

• Re-appointment of Curt Cannon as Clay County Veterans Service Officer for another four-year term
• Request to hire a Community Service Officer for the Sheriff's Office
• Final contract voucher approval for SAP 014-618-016 and SAP 014-626-031
• Request to advertise for SAP 014-601-008
• Consent agenda: gambling permit for Barnesville Rod and Gun Club, donation from Hitterdal Lions for K9 program, tax abatement for D Kline due to clerical error

The Board approved final contract vouchers for two road projects totaling $5,307,607.34. Other actions included re-appointing the Veterans Service Officer and authorizing a new hire for the Sheriff's Office.

• Approved final contract voucher for SAP 014-618-016 (CSAH 18) for $2,608,073.95
• Approved final contract voucher for SAP 014-626-031 (CSAH 26) for $2,699,533.39
• Approved hiring a Community Service Officer for the Sheriff's Office
• Re-appointed Curt Cannon as Clay County Veterans Service Officer for a four-year term
• Approved $471,514 in bills and vouchers from 113 vendors
• Approved out-of-state travel for Veterans Service Office national training in Denver
• Approved advertising for bituminous surfacing project SAP 014-601-008 (CSAH 1)
• Approved $1,000 donation from Hitterdal Lions for Sheriff's Office K9 Program

Children's Mental Health Local Advisory Council

The council approved the December meeting minutes and a budget estimate of $500 for a billboard to promote Children's Mental Health month in May. Members discussed legislative advocacy regarding reimbursement rates and staffing challenges in mental health services.

• Approved December meeting minutes
• Approved estimated $500 expenditure for May billboard

Board of Commissioners

The Clay County Board of Commissioners will hold its first 2024 meeting, including the State of the County Address, election of a new chair and vice-chair, and approval of the 2024 meeting schedule. They will also consider several routine items such as contracts for social services, a landfill compactor purchase, and mental health service agreements.

• Election of 2024 Chair and Vice-Chair
• Approval of 2024 meeting schedule
• Purchase of a compactor for the landfill
• Approval of Lakeland Mental Health contracts for West Central Regional Juvenile Center
• Approval of 2024 contracts for Clay County Social Services

The Board elected its 2024 Chair and Vice-Chair and approved several administrative policies and newspaper designations. Key expenditures included a new landfill compactor and mental health contracts for the regional juvenile center.

• Approved purchase of Cat Compactor for $1,208,660 less trade-in value (unanimous)
• Approved Lakeland Mental Health contracts for West Central Regional Juvenile Center (unanimous)
• Approved bills and vouchers totaling $367,187 from 87 vendors (unanimous)
• Elected Commissioner Ebinger as Chair and Commissioner Campbell as Vice-Chair for 2024 (unanimous)
• Designated Hawley Herald as official County newspaper for 2024 (unanimous)
• Approved 2024 Personnel Policy and Social Services contracts/agreements (by consent)
• Approved 2024 Board meeting schedule and committee assignments (unanimous)
• Approved Resolution 2024-02 for Barnesville Record Review and Resolutions 2024-03 and 2024-04 for financial statement printing (unanimous)