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Caroline County, Virginia

Caroline County public meetings in 2025

32 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.

Thu Dec 18, 2025

Planning Commission

Special Exception Permit request for a 95.4‑acre data center campus on W.C. Spratt Drive

The Caroline County Planning Commission will hold a public hearing on a special exception permit application by CCCII CDEFG, LLC and SAC III Acquisition Co, LLC for a phased data center campus and related electric substation on Tax Parcel No. 83‑A‑83B1 (95.4 acres) east of Colemans Mill Road along W.C. Spratt Drive. The commission will also consider an ordinance amendment to the Caroline County Zoning Ordinance that revises definitions for communication facilities and towers and updates standards for communication facilities. Routine agenda items include approval of minutes and adjournment.

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✓ Decided: Commission approved November 20, 2025 meeting minutes

The Planning Commission approved the November 20, 2025 minutes with a unanimous yea vote. No vote or final action on the Special Exception Permit request for the 95‑acre data center project was recorded in these minutes.

Tue Dec 16, 2025

Community Policy and Management Team

✓ Decided: CPMT approved minutes, funding requests and held an executive session

The board unanimously approved the November 18, 2025 meeting minutes. Members entered and then exited an executive session to discuss medical‑record matters, and later certified that only legally exempt public business was covered. The funding requests were also approved unanimously. No other actions were taken.

Tue Dec 9, 2025

Board of Supervisors

Caroline County Board of Supervisors to hold public hearings on zoning and subdivision laws

The Board of Supervisors will consider three ordinances to amend the county's zoning and subdivision regulations. The meeting also includes several proposed equipment purchases over $75,000 and a discussion on pay stipends for Advanced EMTs.

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Thu Nov 20, 2025

Planning Commission

Planning Commission to review subdivision and zoning ordinance amendments

The Planning Commission is considering updates to the county's subdivision and zoning ordinances. Discussions include changes to site plan requirements for shopping centers and rules for family subdivisions. Staff has requested a deferral for an item regarding communication towers.

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✓ Decided: Commission approves meeting minutes and defers subdivision ordinance vote

The Planning Commission unanimously approved the October 23, 2025 meeting minutes. The commission deferred a vote on the Subdivision Ordinance amendments (SO-01-2025) to allow staff to consider alternative language. Staff presented revised access‑drive standards for family subdivisions to address the commission’s concerns.

Tue Nov 18, 2025

Community Policy and Management Team

Community Policy and Management Team to review funding requests and budget

The body will meet to discuss funding requests in an executive session. The agenda also includes a budget report and a discussion on local aggregate data.

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✓ Decided: CPMT approved funding requests, except case number two

The board approved the October 21, 2025 minutes. They entered and then exited an executive session to discuss exempt medical records. Members certified that only law‑exempt business was discussed in the closed session. Finally, they approved all funding requests except case number two.

Thu Nov 13, 2025

Board of Supervisors

Board considers park improvements and public safety radio upgrades

The Caroline County Board of Supervisors will discuss broadband service alternatives and improvements to the Main County Park. The body is also deciding on several contracts, including a public safety radio system upgrade and a county space study.

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Tue Oct 28, 2025

Zoning Board of Appeals

Zoning Board to hear appeal regarding After Hours Concert Series 2025

The Zoning Board of Appeals will hold a public hearing regarding an administrative appeal of a Notice of Violation. The appeal concerns a festival permit and special exception permit for a property in Doswell.

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Thu Oct 23, 2025

Planning Commission

Planning Commission to consider amendments to subdivision and zoning ordinances

The Caroline County Planning Commission will hold public hearings on two proposed ordinances. One ordinance (SO-01-2025) seeks to amend the County Subdivision Ordinance, adding a new Section 8‑Exempt Divisions and revising several sections and an appendix. The second ordinance (TXT-03-2025) proposes changes to the County Zoning Ordinance, updating definitions, supplemental regulations, administration, enforcement, and other articles. The commission will discuss and decide whether to adopt these amendments.

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✓ Decided: Commission approved prior meeting minutes; no ordinance changes adopted

The Planning Commission approved the September 25, 2025 meeting minutes with a unanimous yeas vote. A public hearing was held on a proposed amendment to the Caroline County Subdivision Ordinance. The commission discussed the draft but took no vote or formal action on the amendment.

Tue Oct 21, 2025

Community Policy and Management Team

Team reviews budget, funding requests, and strategic data updates

The Caroline County Community Policy and Management Team will discuss funding requests and a parental copay appeal in executive session, review the budget report, and examine several new business items including local aggregate data, progress on the strategic plan, a documentation inventory plan, an annual risk assessment survey, and a foster care review.

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✓ Decided: CPMT approves funding requests and denies parental copay appeal

The board approved the September 16, 2025 minutes and the submitted funding requests, each with unanimous support. It voted to deny a parental copay appeal, also unanimously. The meeting entered and exited an executive session to discuss medical records as allowed by Virginia law, and members certified that only exempt public business was discussed in closed session.

Thu Oct 16, 2025

Zoning Board of Appeals

Zoning Board to elect officers and set meeting schedule

The Zoning Board of Appeals will hold an organizational meeting to elect a chairman and vice-chairman, adopt rules of order, and establish dates for regular meetings through 2026.

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Tue Oct 14, 2025

Board of Supervisors

Board approves equipment lease and library budget adjustments

The Caroline County Board of Supervisors will consider approving an equipment lease purchase agreement and a supplemental appropriation for the library budget. The board will also discuss potential improvements to Main County Park and confirm an application for a state emergency shelter grant.

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Thu Sep 25, 2025

Planning Commission

Planning Commission to discuss state code and family subdivision amendments

The Planning Commission will meet to discuss proposed text amendments regarding state code changes. The body will also review proposed text amendments for family subdivision regulations.

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✓ Decided: Commission approved redefining immediate family and set 10‑year holding period for family divisions

The Planning Commission voted to remove aunts, uncles, nieces and nephews from the definition of "immediate family" in the Subdivision Ordinance. It also approved adding a 10‑year holding period for family‑division lots in the proposed Section 8 Exemptions. Both motions carried with unanimous support from the four commissioners present. The changes are intended to align the ordinances with the new State Code and reduce land‑speculation abuse.

Tue Sep 23, 2025

Board of Supervisors

Board considers supplemental appropriation for Clerk of Circuit Court budget

The Caroline County Board of Supervisors will discuss a supplemental appropriation to the FY 2025/26 Clerk of Circuit Court budget funded by a Library of Virginia grant for records preservation. Other agenda items include a return of unspent Fire Rescue capital reserve funds, a resolution naming October 5‑11, 2025 as Fire Prevention Week, and appointments to the Building Code Board of Appeals and Board of Zoning Appeals. The meeting also contains routine consent agenda approvals of minutes and warrants, and a closed session for legal and contract matters.

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Tue Sep 16, 2025

Community Policy and Management Team

Vote on a 5% cap for the CPMT at the September 16 meeting

The session will open with an executive session to consider funding requests and a parental copay appeal. Members will review the budget report, discuss local aggregate data, and complete the fiscal year closeout. A vote will be taken on a 5% cap for the CPMT.

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✓ Decided: Caroline County CPMT votes to let schools cover costs above 5% cap

The board approved all funding requests submitted, denied a parental copay appeal for lack of documentation, and voted unanimously to have Caroline County Public Schools pay any private‑day‑vendor costs that exceed the 5% cap for the 2025‑2026 school year. Minutes from the August 19, 2025 meeting were also approved. No other substantive actions were taken.

Tue Sep 9, 2025

Board of Supervisors

Board to approve participation in opioid settlement claims

The Caroline County Board of Supervisors will vote on several consent agenda items, including a resolution to join proposed settlements of opioid‑related claims against multiple drug manufacturers. The meeting also includes a public hearing on a special exception permit for a contractor equipment, storage and sales facility at 19237 Partlow Road, and new business items such as a fund request from 10‑7 Farms and discussion of truck traffic restrictions. Additional items are supplemental appropriations for the Fire & Rescue Grants Fund, sponsorship of an aging agency fundraiser, and a capital projects update.

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Thu Aug 28, 2025

Planning Commission

✓ Decided: Planning Commission approved July 24 minutes with corrections

The commission approved the July 24, 2025 meeting minutes after correcting three errors. Rollins motioned, Young seconded, and Horton, Rollins, Schwartz, Tingler, Williams, and Young voted yea, so the motion carried. No other actions were voted on; the remainder of the meeting consisted of discussion of proposed zoning and subdivision ordinance amendments.

Tue Aug 12, 2025

Board of Supervisors

Board to consider rezoning, water/sewer rate increases, and vehicle purchases

The Caroline County Board of Supervisors will consider a rezoning request for a 43.8-acre property on Ladysmith Road to allow 20 residential lots, an ordinance to increase water and sewer rates, and the approval of purchases for sheriff's vehicles, ambulances, and voter tabulation equipment. The board will also vote on several consent agenda items including custodial services contracts and resolutions regarding opioid settlements and utility easements.

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✓ Decided: Board approves County participation in opioid settlement with Sackler family

The Board adopted a resolution approving Caroline County’s participation in the proposed national settlement of opioid‑related claims against the Sackler family and directed the County Attorney and Administrator to execute the necessary documents. The Board also adopted a resolution designating September 8‑12 2025 as National Disability Voter Registration Week in the county. A resolution supporting the Virginia America 250 Commission and forming a local planning committee was approved. Additional resolutions authorized the County Administrator and Public Utilities Director to accept easements for public utilities and expressed the Board’s intention to reimburse itself from proceeds of tax‑exempt financing for capital projects.

Thu Jul 24, 2025

Planning Commission

✓ Decided: Commission approves contractor facility special exception and adopts June minutes

The Planning Commission approved the June 26, 2025 meeting minutes. Commissioner Tingler disqualified himself from the SPEX‑07‑2025 case due to a personal interest. The commission voted to recommend approval of the SPEX‑07‑2025 special exception for JCSA Properties, adding staff‑suggested conditions and a new Condition #7 limiting the permit to two acres, and to forward the recommendation to the Board of Supervisors.

Tue Jul 15, 2025

Community Policy and Management Team

✓ Decided: Caroline County schools will cover excess costs for private day placements over 5% cap

The CPMT approved the June 17, 2025 meeting minutes and all funding requests submitted. Members entered and then exited an executive session, and unanimously certified that only exempt public business was discussed. The board decided that Caroline County Public Schools will be responsible for any cost excess when private day school placements exceed the 5% cap.

Thu Jun 26, 2025

Planning Commission

✓ Decided: Planning Commission approved the Pendleton subdivision preliminary plat

The Commission voted to approve SB-02-2025, the preliminary plat for the Pendleton Land Development, creating a 9.1798‑acre parcel with 192 condominium units. It also approved motions to begin text amendments to the county zoning and subdivision ordinances to address family subdivisions, site‑plan procedures, and recent state‑code changes. The meeting was adjourned to July 24, 2025.

Tue Jun 17, 2025

Community Policy and Management Team

✓ Decided: CPMT approved minutes, entered/exited executive session, and approved funding

The board unanimously approved the May 20, 2025 meeting minutes. Members voted to enter and later exit an executive session to discuss exempt medical records and then certified that only legally exempt matters were discussed. The team also unanimously approved all submitted funding requests. No other substantive actions were taken.

Tue Jun 10, 2025

Board of Supervisors

✓ Decided: Board approves sale of 8.3‑acre Bull Church Road parcel for $60,000

The Board of Supervisors approved the disposition of an 8.31‑acre county‑owned parcel on Bull Church Road to Marble Systems for $60,000, directing proceeds to the Recreation Fund. The Board also appointed Alvester Coleman to the Board of Zoning Appeals, adopted a zoning ordinance amendment for private schools, and approved a new Section 19 to the Procurement Policy for federal grant purchases. An agenda amendment adding Item 16A (Funding Gap for School Trailers) and a resolution declaring June 30 2025 as Drinking Water and Wastewater Professional Appreciation Day were also approved.

Tue May 27, 2025

Board of Supervisors

✓ Decided: Board unanimously approves amendment to soil‑stockpiling ordinance

The Board adopted a resolution honoring Mary Tillman Price by acclamation. It approved the amendment to Chapter 45, Environmental Regulations that defines and regulates temporary soil stockpiles, with a unanimous vote. The Board also added agenda items on water‑quality concerns, school overcrowding, and a funding request for a girls’ basketball team, and postponed the private‑school zoning amendment to the June 10 meeting. No action was taken on the FY 2025/2026 budget proposal.

Thu May 22, 2025

Planning Commission

✓ Decided: Commission heard public input on zoning amendment; no action taken

The Planning Commission presented a Resolution of Appreciation to George Wieber for his seven‑year service. Commissioners held a public hearing on the proposed TXT‑02‑2025 amendment to the Zoning Ordinance, which would address inoperable vehicle storage, trash, uncontrolled growth, junkyards and related enforcement provisions. No vote or formal approval was recorded; the amendments are slated to go before the Board of Supervisors next month.

Tue May 13, 2025

Board of Supervisors

✓ Decided: Board approves $90K road upgrade, adds Caroline St to state highway system

The Board adopted a resolution to add Caroline Street to the Virginia Secondary System of State Highways and allocated $90,000 for its improvement. A motion to hold a public hearing on a proposed 5% utility rate increase was approved 4‑2. The agenda was amended to remove an emergency tax ordinance, and two staff members were appointed to the GWRC Rural Technical Advisory Committee. All consent‑agenda items, including a resolution honoring Reverend W.G. Berryman, were approved unanimously.

Thu Apr 24, 2025

Planning Commission

✓ Decided: Commission approved prior minutes and discussed wildlife rescue permit request

The Planning Commission unanimously approved the February 27 and March 27, 2025 meeting minutes. The commission reviewed SPEX‑08‑2024, a special exception request by the Wildlife Rescue League to operate an animal hospital at 11436 Edgehill Academy Road. Members discussed site flooding, cage design, and disposal of deceased animals, but no final decision on the permit was recorded.

Wed Apr 23, 2025

Board of Supervisors

✓ Decided: Board adopted 2025 real estate tax rate of $0.52 per $100 assessed value

The Board removed the FY 2025/26 budget presentation from the agenda and rescheduled it for May 13. It approved a $600,000 request for proposals covering the Dawn Community Center, bus garage, and school projects, and adopted the advertised 2025 real estate tax rate of $0.52 per $100 assessed value while keeping other rates unchanged. Several appointments to the Board of Equalization were recommended and a supplemental appropriation for the Fire‑Rescue budget was approved. The meeting then moved to a closed session before adjourning.

Wed Apr 16, 2025

Board of Supervisors

✓ Decided: Board discusses school facility options but makes no formal decisions

The Board of Supervisors and the School Board reviewed elementary capacity, the condition of the old high school annex, and several financing and construction options for future school space. Members expressed preferences for acquiring Building P, but no vote or formal approval was recorded. The meeting remained at the discussion stage with no decisions made.

Tue Apr 15, 2025

Community Policy and Management Team

✓ Decided: CPMT approves minutes, funding requests and executive session motions

The committee unanimously approved the March 18, 2025 minutes. It also voted to enter and then exit an executive session to discuss exempt medical records. A motion to approve all submitted funding requests was passed with all members in favor.

Tue Apr 8, 2025

Board of Supervisors

✓ Decided: Board approved a 2‑cent above equalized real‑estate tax rate for 2025

The Board approved advertising a proposed real‑estate tax rate of 51¢ per $100 of assessed value for 2025 after a tied vote on a higher rate. It also adopted a resolution commending Verizon for the successful VATI broadband project, appointed Lee Tingler to the Planning Commission, approved warrants totaling $2,073,373, and authorized an $83,601 purchase of sheriff’s office computers.

Thu Mar 27, 2025

Planning Commission

✓ Decided: Planning Commission approves preliminary plat for 87 new residential lots in Pendleton

The commission voted to approve SB-01-2025, a preliminary plat creating 87 residential lots in the Pendleton subdivision. The motion was seconded by Mr. Young and carried with yea votes from Horton, Rollins, Schwartz, Williams, and Young. The commission also deferred the SPEX-08-2024 special exception request for the Wildlife Rescue League to the next regular meeting.

Tue Mar 25, 2025

Board of Supervisors

✓ Decided: Board approved $2.2 M in warrants for county funds

The Board approved a series of warrants totaling $2,201,130 for various county funds. It adopted a resolution designating May 18‑24, 2025 as Emergency Medical Services Week. The Board approved the purchase of five Stryker power stretchers for $224,027.45 and accepted utility easements for Parcel #107-3-5. It also recommended Stephan Levesque for appointment to the Board of Equalization.