Coffee County public meetings in 2022

Policy & Procedures Committee

The Committee approved revisions to the County Leave Donation Program and the Administrative Closing Policy to be forwarded to the Full Commission. The County Substance Abuse Policy was accepted as written. Proposed changes to the COCTP Training Program Policy were deferred to the January meeting.

• Approved revisions to County Leave Donation Program for Full Commission final approval
• Accepted County Substance Abuse Policy as currently stands
• Approved changes to Administrative Closing Policy for Full Commission final approval
• Approved November 21, 2022 meeting minutes
• Tabled COCTP Training Program Policy revisions until January meeting

Investment Committee

The Coffee County Investment Committee will meet to select a chair, vice chair, and secretary, and to approve an investment policy that prioritizes safety, liquidity, and yield. The policy outlines authorized investments, collateralization, diversification, and reporting requirements, with a maximum maturity of two years.

• Election of Chairman, Vice Chairman, and Secretary
• Approval of the attached Investment Policy
• Approval of the attached Non-Corporate Resolution Form

The committee approved the Investment Policy and the Non-Corporate Resolution Form. Both items were referred to the Legislative Committee for January 3, 2023. The committee also discussed HOA fees, Lakewood Park, and the liquidation of other county-owned properties.

• Approved Investment Policy (4-0)
• Approved Non-Corporate Resolution Form (4-0)
• Elected Mayor Judd Matheny as Chairman
• Elected Joey Hobbs as Vice-Chairman

Industrial Board

The Industrial Board approved the 2022 audit and a legal fees purchase order for the I-24 Megasite. The board also voted to send an Interstate Industrial Park improvement plan to the County Commission for approval. New officers were nominated and elected for the 2023 term.

• Approved agenda (unanimous)
• Approved November 16 and November 30 meeting minutes (unanimous)
• Approved November 2022 financial summaries (unanimous)
• Approved staff to take Interstate Industrial Park improvement plan to County Commission (unanimous)
• Approved 2022 Audit (unanimous)
• Approved purchase order 2223-15 to Bass, Berry, and Sims for I-24 Megasite legal fees (unanimous)
• Elected Mr. Young as Chairman, Mr. Newton as Vice-Chairman, and Mr. Parsley as Secretary-Treasurer for 2023 (unanimous)

Health, Welfare & Recreation Committee

The committee reviewed potential property donations and site visits for a new animal shelter. Members discussed water pressure issues in North Coffee and the possibility of running a water line to Vann Lane.

• Approved agenda
• Postponed approval of previous minutes
• Scheduled animal shelter site visit for 12/17 at 9am

County Commission

The County Commission approved several budget amendments, including funds for employee bonuses and a part-time animal control officer. The body also approved a 911 Interlocal Cooperation MOU.

• Approved Budget amendment #101-2023-11 (13-0)
• Approved 911 Interlocal Cooperation MOU (13-0)
• Approved County Employee Bonus budget amendment #101-2023-07 (11-1-1)
• Approved Budget amendment #101-2023-11 to increase Coffee County Soil Conservation Service technician salary (13-0)
• Approved Budget Amendment #101-2023-11 for an additional 1/2 Animal Control Officer up to $16,230 (12-1)

Sanitation Board

The Coffee County Sanitation Board will meet to approve minutes and agenda, and discuss selling surplus items including a 1990 Ford LNT tractor, compactors, and packer/receiver boxes. Proceeds from the sale would be used to purchase a small used dump truck.

The board approved the sale of a 1990 Ford LNT tractor via govdeals.com. Members discussed surpusing old containers but decided to wait until new containers are received. The board also discussed purchasing a dump trailer for hauling gravel to convenience centers.

• Approved minutes from previous meeting (3-0)
• Approved meeting agenda (3-0)
• Approved sale of 1990 Ford LNT tractor on govdeals.com
• Decided to delay surpusing old containers until new containers are received

Highway Commission

The Commission accepted the minutes as read. Mr. Bartlett provided updates on mower maintenance, shoulder repairs, and salt shed readiness. No formal actions were taken regarding Cole Ridge Rd or Fountain Grove Rd.

• Approved minutes as read

Capital Outlay Committee

The committee rescinded a previous resolution regarding animal control locations pending further study. It also directed the Sheriff's Department to investigate constructing sidewalks at CCAP and authorized the installation of exterior lighting at the same facility.

• Approved previous meeting minutes (unanimous)
• Approved agenda (unanimous)
• Rescinded previous CLB resolution on animal control location until an adequate site is found (unanimous)
• Directed Sheriff’s Department to investigate constructing two sidewalks in front of CCAP awning areas (unanimous)
• Approved Rick Soucy to begin installing exterior lighting around CCAP (unanimous)

Budget & Finance Committee

The committee approved a one-time bonus for county employees using ARPA funds and increased pay for 911 personnel and the Soil Technician position. It also authorized a new part-time animal control officer and a 911 Inter-local Cooperation Agreement.

• Approved adding Budget Director Marianna Edinger as authorized signer on vendor and payroll accounts (Unanimous)
• Approved ~$5,000 annual salary increase for Soil Technician (Unanimous)
• Approved 4-year 911 Inter-local Cooperation Agreement (Unanimous)
• Approved $114,227 for 911 staff pay increases (Unanimous)
• Approved $362,115 in ARPA funds for one-time employee bonuses (4-2)
• Approved $16,230 to hire a part-time animal control officer (Unanimous)

Industrial Board

The Industrial Board voted to serve as the applicant and fund flow-through for an Appalachian Regional Commission (ARC) grant on behalf of the City of Manchester. The grant is intended for sewer infrastructure, with the City of Manchester responsible for a $1,000,000 match.

• Approved agenda as presented (unanimous)
• Approved resolution authorizing Executive Director Stephen Crook to apply for the ARC grant as the signatory for the Industrial Board of Coffee County (unanimous)

Health, Welfare & Recreation Committee

The committee voted to send a request for a new full-time or part-time Animal Control employee to the B&F Committee. Members discussed potential inmate assistance for animal control and received a fundraising update for the shelter. A review of inoperative fire hydrants in the northern end of the county is underway.

• Voted to send Animal Control staffing request to B&F Committee

Planning Commission

The Planning Commission denied a request to rezone a property on Swann Rd from A-1 to C-1. The denial followed staff recommendations that the road is classified as a minor street, which does not meet the requirements for C-1 zoning.

• Approved previous month's minutes (6-0)
• Approved meeting agenda (6-0)
• Denied rezoning request for Swann Rd, map 059 parcel 008.00 from A-1 to C-1 (6-0)

Policy & Procedures Committee

The committee unanimously elected Terry Hershman as Vice Chairman. Members were asked to continue reviewing the County Personnel Manual and Substance Abuse Policy. A motion was made to revise the County Leave Donation Policy, with changes to be submitted for future review.

• Elected Terry Hershman as Vice Chairman (Unanimous)
• Motioned to revise County Leave Donation Policy and submit changes for review

Strategic Planning Committee

The committee heard a presentation from the South Central Tennessee Tourism Association regarding tourism revenue and tax structures. No formal votes or policy decisions were recorded during the meeting.

Industrial Board

The Industrial Board approved the meeting agenda, the October 26 minutes, and the October 2022 financial summaries. The board received reports on industrial park requests and updates on DOT Foods and Builders First Source projects.

• Approved meeting agenda (unanimous)
• Approved October 26 meeting minutes (unanimous)
• Approved October 2022 financial summaries (unanimous)

Sanitation Board

The Coffee County Sanitation Board is meeting to review quotes for a litter utility trailer, finalize specifications for compactors and power units for bidding, and set the holiday schedule for the centers. They will also discuss completed repairs at centers, budget concerns regarding container repair costs, and ongoing issues with hiring part-time employees.

• Quotes for litter utility trailer
• Specifications for compactors and power units to prepare for bidding
• Set holiday schedule for centers
• Discuss repairs completed at centers
• Budget concern over money spent on container repairs

The board accepted a quote from Stones River Trailers for a utility trailer and authorized a bid process for power units. Additionally, the board established the 2022-2023 holiday closure schedule for convenience centers.

• Approved minutes from previous meeting (3-0)
• Approved meeting agenda (3-0)
• Accepted utility trailer quote from Stones River Trailers
• Approved motion to bid for power units
• Approved closing convenience centers on 12/24/22, 12/25/22, and 1/1/23

County Commission

The County Commission approved a resolution for the General Assembly regarding property bought at tax sales and set the 2023 meeting dates. The body also approved several school and county budget amendments and appointed members to the Solid Waste Authority.

• Approved Resolution 2022-M2 regarding property bought by the county at tax sales (16-0)
• Adopted 2023 Commission Meeting Dates: 1/10, 3/14, 4/11, 5/9, 6/13, 6/27, 7/11, 9/12, 11/14 (16-0)
• Approved School Budget Amendments 141-2023-1 and 141-2023-2 (16-0 each)
• Approved County Budget Amendments 171-2023-01, 101-2023-02, 171-2023-03, 101-2023-04, 116-2023-05, and 171-2023-06 (16-0)
• Appointed Commissioner Dennis Hunt and Commissioner Nettles to the Solid Waste Authority (15-0 each)
• Elected Jimmy Hollandsworth as Chairman pro tempore (15-0)
• Approved Lannon Library Grant Application (16-0)
• Passed Resolution 2022-M-01 to honor 12 former commissioners and the County Mayor (16-0)

Highway Commission

The meeting on November 2, 2022, was cancelled because the commission lacked a quorum. This was due to a vacancy following redistricting and the unavailability of one commissioner.

Legislative Committee

The Coffee County Legislative Committee is reviewing a proposed state law that would change how property bought by the county at a tax sale is treated. The bill would require the county to honor existing contractual rights held by non-governmental entities for fees or assessments on such property, and make the county liable for those fees if it actually uses the property.

• Review of an act to amend TCA Title 29, Chapter 20 and Title 67, Chapter 5
• Proposed law would preserve contractual rights of non-governmental entities on tax-sale property
• County would be liable for fees/assessments only if it makes actual use of the property

The committee approved the minutes from October 20 and established the meeting dates for the 2022-2023 Full Commission schedule. The committee also reviewed an act regarding property bought by the county at a tax sale.

• Approved October 20 meeting minutes
• Approved 2022-2023 Full Commission meeting schedule (11/8, 1/10, 3/14, 4/11, 5/9, 6/13, 7/11, 9/12, 11/14)

Budget & Finance Committee

The committee unanimously approved two school budget amendments, including $1,297,941.75 for employee bonuses. Six county budget amendments were also approved to fund equipment, payroll, and infrastructure projects. A request for increased E-911 dispatcher pay was discussed but no action was taken.

• Approved school budget amendment #141-2023-1 for $1,500 bonuses per school employee (Unanimous)
• Approved school budget amendment #141-2023-2 for grant funds, technology, and maintenance (Unanimous)
• Approved amendment #171-2023-01 for $74,500 for mayor's office computers, truck costs, and meeting room equipment (Unanimous)
• Approved amendment #101-2023-02 for $204,084 for Manchester library labor, first responder assistance, and Megasite WWTP study (Unanimous)
• Approved amendment #171-2023-03 for $250,000 for volunteer fire and rescue equipment (Unanimous)
• Approved amendment #101-2023-04 for $126,975 for Wayside Acres sewer payroll, pay raises, and mental health services (Unanimous)
• Approved amendment #116-2023-05 for $30,016 for omitted overtime pay (Unanimous)
• Approved amendment #171-2023-06 for $70,900 for School Administrative office flooring (Unanimous)

Industrial Board

The Industrial Board approved the meeting agenda, the September 21 meeting minutes, and the September 2022 financial summaries. Staff reported the closing of property documents for DOT Foods and the receipt of 19 requests for information regarding local industrial parks.

• Approved meeting agenda (unanimous)
• Approved September 21 meeting minutes (unanimous)
• Approved September 2022 financial summaries (unanimous)

Planning Commission

The Planning Commission approved the adoption of the 2018 ICC building codes and a site plan for Brothers Implement. The commission also approved the previous month's minutes and the meeting agenda.

• Approved adoption of 2018 ICC building codes (5-0)
• Approved site plan for Brothers Implement at 7593 Hillsboro Hwy (5-0)
• Approved previous month's minutes (5-0)
• Approved meeting agenda (5-0)

Legislative Committee

The Coffee County Legislative Committee is meeting to organize itself, review its duties, and set a monthly meeting schedule. The agenda includes only procedural items and new business. No substantive decisions or public hearings are listed.

• Organize the committee
• Review committee duties
• Set monthly meeting schedule
• Any new business

The Coffee County Legislative Committee held its first meeting, electing Claude Morse as chairman, Joe Hodge as vice chair, and Rose Ann Smith as secretary. The committee discussed its duties and set a regular meeting schedule of two weeks prior to the full commission meeting. No substantive decisions were made beyond organizational matters.

• Elected Claude Morse as chairman
• Elected Joe Hodge as vice chair
• Elected Rose Ann Smith as secretary
• Set meeting schedule: 2 weeks prior to full commission meeting

Ambulance Authority

The Coffee County Ambulance Authority approved $10,341.04 in write-offs for September 2022 and discussed whether to change its status from an 'authority' to a 'committee,' but no decision was made. The board also noted that A&E Ambulance Service will not renew in the coming year. The meeting was largely procedural with no substantive policy decisions.

• Approved September 2022 write-offs of $10,341.04 (unanimous)
• Approved agenda (unanimous)
• Approved minutes from September 15, 2022 meeting (unanimous)
• Tabled discussion on changing from authority to committee; moved to November meeting (unanimous)
• Adjourned meeting at 5:56 p.m. (unanimous)