Colerain public meetings in 2021

Special Meeting of the Board of Trustees

The Colerain Board of Trustees is holding a special meeting to consider a resolution amending the 2021 appropriations. The agenda includes only this one new business item, with no other substantive matters listed.

• Resolution amending 2021 appropriations

The Board of Trustees held a special meeting and approved a resolution amending appropriations for two funds. The change reduces Community Development Block Grant appropriations by $85,400 and increases Coronavirus Relief Fund appropriations by $3,852.

• Adopted Resolution #118-21 amending 2021 appropriations (3-0)

Zoning Commission

The Colerain Township Zoning Commission will hold public hearings on a zoning text amendment to allow mobile food service in the B-1 Neighborhood Business District, including a new definition and fee, and on a zoning map amendment for properties owned by Rumpke, Inc. at 3545 and 3547 Springdale Rd, requesting a change from PD-R Planned Development - Residential to B-2 General Business. The agenda also includes approval of minutes, a staff request to withdraw one application, and approval of the 2022 meeting schedule.

• Public hearing on ZA2021-07: text amendment to permit mobile food service in B-1 district, add definition, and set fee
• Public hearing on ZA2021-09: map amendment for Rumpke properties at 3545 & 3547 Springdale Rd to B-2 General Business
• Staff request to withdraw ZA2021-08
• Approval of 2022 Zoning Commission meeting schedule

Regular Meeting of the Board of Trustees

The Board of Trustees will consider the 2022 Strategic Plan and Budget, along with temporary appropriations for the upcoming year. The meeting includes discussions on road program bids, zoning commission appointments, and various public safety resolutions.

• Establishment of a $91,218.24 merit pool for non-union employee raises
• Public hearing on Case ZA2021-07 regarding mobile food service uses
• Request for bids for the 2022 Road Program
• Agreement with ProAlert for fire suppression system monitoring
• Public hearings for Dunlap Grove and Hunters Ridge lighting districts

The Board of Trustees approved temporary appropriations for 2022 totaling $39,846,696.21, along with the 2022 Strategic Plan & Budget. Trustees also approved a $91,218.24 merit pool for non-union raises, a $39,000 branding services agreement with Guide Studio, and a Rumpke contract addendum costing $1,778.50 per month through December 31, 2024. Several nuisance abatement resolutions and junk vehicle resolutions passed unanimously, and a public hearing on a mobile food service text amendment was removed from the agenda.

• Approved temporary 2022 appropriations of $39,846,696.21 (3-0)
• Approved 2022 Strategic Plan & Budget (3-0)
• Approved $91,218.24 merit pool for non-union raises (3-0)
• Approved Guide Studio branding services for $39,000 (3-0)
• Approved Rumpke contract addendum at $1,778.50/month through Dec 31, 2024 (3-0)
• Approved nuisance abatement resolution #105-21 for 16 properties (3-0)
• Approved six junk motor vehicle abatement resolutions #106-21 through #111-21 (3-0 each)
• Approved 2022 road program RFP for bid (3-0)

Records Commission

The Colerain Records Commission is meeting to approve minutes from a prior meeting, adopt standard operating procedures for record destruction, and vote on disposing of specific records. The agenda is mostly procedural, with no major policy decisions or public hearings.

• Approval of minutes from May 7, 2020 meeting
• Motion to adopt Record Destruction Standard Operating Procedures
• Motion to dispose of records

Regular Meeting of the Board of Trustees

The Board of Trustees will hold a regular meeting on November 9, 2021, featuring presentations on police staffing, traffic calming, and employee recognitions. They will decide on resolutions for disposing of obsolete property, accepting grants for ballistic vests, and declaring nuisance properties. Administrative actions include adopting amended appropriations, purchasing a 2022 Ford Ranger for parks, and first reading the 2022 Strategic Plan and Budget Book.

• Three resolutions permitting disposal of obsolete property
• Motion to accept Bureau of Justice Assistance Grant for Ballistic Vests
• Motion to purchase 2022 Ford Ranger for Parks Department
• First Reading - 2022 Strategic Plan and Budget Book
• Resolution accepting Copper Creek Ln. as a Colerain Township Road

The Board of Trustees denied a resolution to accept Copper Creek Lane as a township road following concerns regarding its construction quality. Trustees also tabled a proposal for vacant property registry services and approved the purchase of a replacement parks vehicle. Additionally, the Board passed several resolutions regarding nuisance abatements and junk motor vehicle removals.

• Denied resolution to accept Copper Creek Lane as a township road (0-3)
• Tabled proposal for Prochamps vacant property registry services (3-0)
• Approved $33,079.59 purchase of a replacement parks vehicle (3-0)
• Approved amended appropriations for parks, law enforcement, and CARES funds (3-0)
• Adopted Budget and Revenue Policy (3-0)
• Accepted $5,045.10 Bureau of Justice Assistance grant for ballistic vests (3-0)
• Approved consent items including a new police hire and service contracts (3-0)
• Set special organizational meeting for January 4, 2022 (3-0)

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will hold public hearings on three variance requests: one for maximum lot coverage in a B-2 district, one for maximum fence height in a B-1 district, and one for building setback and buffer yard variances. The board will also address an administrative matter involving a legal case. No unfinished business or minutes are on the agenda.

• Variance for maximum lot coverage at 7765 Colerain Ave. (BZA2021-08)
• Variance for maximum fence height at 2529 & 2507 Compton Rd. (BZA2021-09)
• Variance for building setback and buffer yards at 11981 Pippin Rd. (BZA2021-10)
• Administrative matter: Beatrice Street, Lem Monroe, Co-Trustees v. Colerain Township BZA

Colerain Community Improvement Corporation

The Colerain Community Improvement Corporation board is meeting to discuss the disposition of property and to vote on accepting financial statements for the third quarter of 2021. The agenda is otherwise routine, with roll call, approval of minutes, and adjournment.

• Discussion on disposition of property
• Motion to accept Q3 2021 financial statements

Regular Meeting of the Board of Trustees

The Board of Trustees will decide on public safety and public services items including adopting continuity and emergency operations plans, issuing a noise permit, and awarding a $39,145 street tree maintenance contract. They will also discuss road maintenance funding and adopt a five-year road plan.

• Adopt Township Continuity of Operations Plan
• Adopt Township Emergency Operations Plan
• Award Street Tree Bid to Jeffrey Allen Corporation for $39,145
• Discuss Road Maintenance Funding Overview and adopt Five Year Road Plan
• Issue Noise Permit

The Board of Trustees approved a five-year road repavement plan, a continuity of operations plan, and an emergency operations plan. They also approved a $39,145 street tree bid to Jeffrey Allen Corporation, a noise permit for St. John the Baptist, and multiple nuisance abatement and junk vehicle resolutions. Several financial policies were adopted, but the Budget and Revenue Policy was tabled, and a resolution accepting Copper Creek Ln. as a township road was also tabled. All consent items, including promotions and new hires, were approved.

• Approved five-year road plan (3-0)
• Approved Continuity of Operations Plan (3-0)
• Approved Emergency Operations Plan (3-0)
• Approved noise permit for St. John the Baptist on Nov 13, 2021 (3-0)
• Approved Resolution #84-21 declaring nuisance and ordering abatement at 15 properties (3-0)
• Approved Resolutions #85-21 through #88-21 declaring junk motor vehicles (3-0 each)
• Approved street tree bid to Jeffrey Allen Corporation for $39,145 (3-0)
• Tabled Budget and Revenue Policy (3-0) and resolution accepting Copper Creek Ln. (3-0)

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees is holding its regular meeting, which includes an executive session, public hearings, and citizen comments. The board will consider several resolutions, including declaring nuisances and junk motor vehicles, and authorizing agreements for a fire records management system and other services. They will also accept donations and approve contracts for senior meal distribution and biometric screenings.

• Resolution declaring nuisance and ordering abatement
• Four resolutions declaring junk motor vehicles
• Motion to authorize agreement with ESO for a Fire Records Management System
• Resolution accepting amounts and rates as determined by the Budget Commission and authorizing levies
• Donation acceptance for Fire & EMS: $200.00 and $4,224.00

The Board of Trustees approved a $36,707.45 contract for a new Fire & EMS records management system and authorized tax levies based on the County Budget Commission's determination. Trustees also declared several properties as nuisances or containing junk vehicles and approved a software services agreement with ZixCorp Systems, Inc. Additionally, the board held a first reading for a package of new and updated financial policies.

• Approved $36,707.45 contract with ESO for fire records system
• Approved Resolution #79-21 accepting tax amounts and rates
• Approved ZixCorp Systems, Inc. services agreement
• Declared four properties as nuisances (Resolution #74-21)
• Declared four junk motor vehicles (Resolutions #75-21, #76-21, #77-21, #78-21)
• Accepted $200 donation for Fire & EMS
• Accepted $4,224 donation for Fire & EMS
• Approved contracts for senior meal distribution and biometric screenings

Regular Meeting of the Board of Trustees

The Board of Trustees will review several proposals for tax increment financing districts and public safety matters. The meeting includes presentations regarding police collaboration and new personnel. The board will also consider requests for trash abatement services and Halloween hours.

• Establishment of seven Tax Increment Financing Districts including Lake Gloria and Zillig
• Resolution accepting Copper Creek Ln. as a Colerain Township Road
• Request for Proposals for Trash Abatement Services
• Setting 2021 Halloween Trick or Treat hours from 6 PM to 8 PM
• Contract with Citizens for Civic Renewal for Townhall Facilitation

The Colerain Township Board of Trustees approved seven resolutions creating Tax Increment Financing (TIF) districts: Lake Gloria, Zillig, Hunter's Ridge, Dunlap Grove, Crosley Meadows, Copper Creek, and Abbeytown. The Abbeytown resolution passed 2-1, with Mr Rajagopal voting no. Trustees also approved a one-year RFP for trash abatement services, a nuisance abatement resolution covering nine properties, and 2021 Halloween trick-or-treat hours of 6-8 PM on October 31. A resolution to accept Copper Creek Lane as a township road was tabled after discussion about curb and subgrade concerns.

• Approved Resolution #67-21 establishing Lake Gloria TIF district (3-0)
• Approved Resolution #68-21 establishing Zillig TIF district (3-0)
• Approved Resolution #69-21 establishing Hunter's Ridge TIF district (3-0)
• Approved Resolution #70-21 establishing Dunlap Grove TIF district (3-0)
• Approved Resolution #71-21 establishing Crosley Meadows TIF district (3-0)
• Approved Resolution #72-21 establishing Copper Creek TIF district (3-0)
• Approved Resolution #73-21 establishing Abbeytown TIF district (2-1, Rajagopal no)
• Approved amended motion authorizing RFP for trash abatement services, changed to 1 year and multiple bidders (3-0)

Special Meeting of the Board of Trustees

The Colerain Board of Trustees is holding a special work session to receive a staff presentation and discuss Tax Increment Finance (TIF) districts. No formal votes or decisions are listed on the agenda; the meeting is for discussion only.

• Staff presentation on Tax Increment Finance districts
• Board discussion on TIF districts

The Board held a special meeting consisting of staff presentations regarding property tax structures and the mechanics of Tax Increment Finance (TIF) districts. No substantive legislative actions or policy decisions were made during the session.

Zoning Commission

The Colerain Zoning Commission is holding its regular meeting with two public hearings. One hearing concerns a requested zoning map amendment for a 46.4-acre property, and the other involves a text amendment to allow mobile food service businesses in the B-1 district. The agenda is otherwise procedural, with no final development plans or other business items.

• Public hearing ZA2021-06: map amendment for 46.4 acres at 11810 E. Miami River Rd. from B-3 to R-2
• Public hearing ZA2021-07: text amendment to permit Mobile Food Service in B-1 district
• Text amendment to add definition for Mobile Food Service and establish zoning fee
• Approval of minutes from August 17, 2021

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will consider several resolutions and motions, including setting public hearings for a mobile food service text amendment and a zoning map amendment for 11810 East Miami River Road, and adopting a comprehensive plan. The board will also vote on nuisance and junk vehicle declarations, a CDBG fund advance, and multiple consent items including contracts and donations.

• Public hearing set for ZA2021-07 Mobile Food Service Text Amendment
• Public hearing set for ZA2021-06 Zoning Map Amendment at 11810 East Miami River Road
• Resolution adopting the Comprehensive Plan
• Resolution authorizing advance of CDBG funds
• Consent items include Duke Energy right-of-entry contract and $1,000 donation

The Board of Trustees adopted the township's Comprehensive Plan and approved a series of resolutions to abate nuisances and junk motor vehicles at multiple properties. Trustees also authorized a $15,000 advance of funds for a Community Development Block Grant project and approved several administrative contracts and a $1,000 donation.

• Adopted Comprehensive Plan (Resolution #63-21)
• Approved nuisance abatement for 29 properties (Resolution #55-21)
• Approved seven junk motor vehicle abatements (Resolutions #56-21 through #61-21)
• Authorized $15,000 advance of funds for CDBG project (Resolution #64-21)
• Approved Duke Energy right of entry agreement
• Approved Unifirst floor mat contract
• Approved Plattenburg engagement letters for financial services
• Accepted $1,000 donation from Belvedere Productions

Board of Zoning Appeals

The Board of Zoning Appeals will conduct hearings for two specific appeals. These cases involve requests for a conditional use permit and the modification of a non-conforming use.

• BZA2021-06: Conditional use permit for a monument sign and accessory garage at 5375 & 3478 Dry Ridge Rd.
• BZA2021-07: Expansion/modification of a non-conforming use at 5968 Springdale Rd.
• Oath of Office for new members
• Approval of July 28, 2021 minutes

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will hold a regular meeting with an executive session, public hearing on TIF districts, and several presentations. New business includes a motion to authorize an agreement with T. Northgate Mall LLC for police services, a first reading of a resolution adopting the Comprehensive Plan, and discussion of a September 11th ceremony. The board will also consider purchasing four bus benches and multiple consent items including hires and a contract.

• Motion to authorize agreement with T. Northgate Mall LLC for police services
• First reading of resolution adopting the Comprehensive Plan
• Public hearing on TIF districts
• Motion to purchase four bus benches
• Contract with Transunion for police investigative search technology

The Colerain Township Board of Trustees voted 2-1 to reject a motion to purchase four bus benches at an estimated cost of less than $3,000 each, with Mr Unger and Mr Rajagopal voting no and Mr Wahlert voting yes. The Board approved a renewal agreement with T. Northgate Mall LLC for police services at rates of $71.01/hour for an officer and $82.36/hour for a sergeant, and approved all consent items including a promotion, new hires, and a three-year Transunion contract totaling $5,940. A public hearing on seven proposed Tax Increment Financing (TIF) districts was held with resident comments; no TIF legislation was voted on. A first reading of a resolution adopting the Comprehensive Plan was given, with no vote recorded.

• Approved agreement with T. Northgate Mall LLC for police services (3-0)
• Rejected purchase of four bus benches at less than $3,000 each (1-2: Unger No, Rajagopal No, Wahlert Yes)
• Approved all consent items, including promotion of Captain Shane Packer to Battalion Chief at $93,176.00 annually effective September 19, 2021 (3-0)
• Approved new hire Jacob Carter as Records Clerk at $15.00/hour, 40 hours/week (3-0)
• Approved part-time Firefighter/EMT hires at $14.94/hour (3-0)
• Approved new hire Haley Jacobs as Management Analyst Intern at $15.00/hour, 25 hours/week (3-0)
• Approved new hire Mike Hauss as Litter Laborer at $15.00/hour, 20 hours/week (3-0)
• Approved three-year Transunion contract for police investigative search technology at total cost of $5,940 (3-0)

Zoning Commission

The Commission will review the final development plan for office buildings at 5759-5761 Springdale Rd. They will also review the Imagine Colerain Comprehensive Plan to provide a recommendation to the Board of Trustees.

• Final Development Plan ZA2005-09: 5759-5761 Springdale Rd. office building plans
• Imagine Colerain – Colerain Township Comprehensive Plan review and approval recommendation

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees is holding a regular meeting with an executive session at 6 PM and public session at 7 PM. They will consider several administrative items, including a radio maintenance agreement, disposal of a surplus fire vehicle, property abatement resolutions, supplemental appropriations, and a branding RFP. The meeting also includes proclamations and citizen address.

• Motion to authorize agreement with Mobilcomm for radio maintenance
• Resolution to dispose of surplus fire vehicle
• Resolution ordering abatement for uncontrolled vegetation/refuse
• Resolution adopting supplemental appropriations
• Resolution authorizing participation in OneOhio Settlement

The Board of Trustees approved a motion to release a Request for Proposals for branding services and a resolution to participate in the OneOhio opioid settlement, which could bring the township more than $197,000. Trustees also approved a radio maintenance agreement with Mobilcomm, disposal of a surplus 1998 Ford Crown Vic, abatement on six properties, $77,200 in supplemental appropriations, a new part-time fleet mechanic co-op hire, and a Merkle trash abatement contract capped at $10,000. The OneOhio resolution passed 2-1, with Matt Wahlert voting no; all other substantive votes were 3-0. An executive session was held with no report, and no action was taken on a proposed bus bench purchase after the motion was rescinded.

• Approved motion authorizing release of RFP for branding services (3-0)
• Approved resolution to participate in OneOhio opioid settlement, potential payment over $197,000 (2-1, Wahlert no)
• Approved agreement with Mobilcomm for radio maintenance covering 80 portable and 49 mobile radios (3-0)
• Approved disposal of surplus 1998 Ford Crown Vic from Fire fleet (3-0)
• Approved abatement on six properties for uncontrolled vegetation and/or refuse (3-0)
• Approved $77,200 supplemental appropriation for 2020 capital items not yet delivered (3-0)
• Approved hiring Andrew Walton as part-time Fleet Mechanic Co-Op at $12.36/hour (3-0)
• Approved Merkle contract for trash abatement on Colerain Ave, capped at $10,000 (3-0)

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will hold a regular meeting to hear one appeal: a request for a variance to allow additional wall sign area at 9686 Colerain Ave. The applicant is Atlantic Signs, on behalf of the property owner USREL Real Estate Holdings. The rest of the agenda is procedural, including roll call, oath of office, and approval of minutes.

• Variance request for additional wall sign area at 9686 Colerain Ave. (BZA 2021-04)
• Applicant: Atlantic Signs; owner: USREL Real Estate Holdings
• Approval of minutes from June 23, 2021 meeting
• Next meeting scheduled for August 25, 2021

The Board of Zoning Appeals approved a variance allowing a 171-square-foot wall sign at 9686 Colerain Avenue (the former Kroger), despite staff recommending denial because the sign exceeds the 150-square-foot limit. The vote was 5-0. The board also approved the June 23, 2021 minutes with a correction and appointed Mr. Bartolt as Vice Chair.

• Approved a variance for a 171 sq ft wall sign at 9686 Colerain Avenue (5-0)
• Approved June 23, 2021 minutes with a correction to adjournment motion names (5-0)
• Appointed Mr. Bartolt as Vice Chair (5-0)

Special Meeting of the Board of Trustees

The Colerain Board of Trustees will hold a special work session to discuss the trustees’ priorities for the 2022 Strategic Plan and Budget. No formal decisions are listed on this agenda.

The Colerain Board of Trustees met in a special session to discuss priorities for the 2022 Strategic Plan and Budget, including financial management, infrastructure, code enforcement, and community beautification. No substantive legislative decisions or votes on ordinances or contracts were taken, other than adjourning the meeting.

• Adjourned the special meeting (Motion by Mr. Wahlert, seconded by Mr. Unger, all voted yes)

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will convene a regular meeting on July 27, 2021, featuring presentations on the mid-year financial update by Finance Director Jeff McElravy and updates on the police hiring process by Chief Denney. The board will also swear in a newly hired sergeant, a new police officer, and a newly promoted employee. Public safety and development items include motions to issue a noise permit, adopt a nuisance resolution, initiate a text amendment for mobile food service, and appoint a new member to the Board of Zoning Appeals.

• Presentation by Finance Director Jeff McElravy on Mid-Year Financial Update
• Swearing-in of newly hired sergeant and police officer by Chief Denney
• Motion to issue noise permit
• Motion to adopt resolution declaring nuisance and ordering abatement
• Motion to initiate text amendment to regulate mobile food service

The Colerain Board of Trustees approved meeting minutes, issued a noise permit for St. John the Baptist, and adopted a resolution declaring nuisances at three addresses. They initiated a text amendment to regulate mobile food service, appointed Dionne Owens to the Board of Zoning Appeals, and authorized a transfer of funds to establish a self-insurance fund. Additionally, the board approved several new hires for the fire and zoning departments.

• Approved July 13th, 2021 meeting minutes (all voted yes)
• Issued noise permit for St. John the Baptist parish picnic on August 6, 2021 (all voted yes)
• Adopted Resolution #49-21 declaring nuisance and ordering abatement at 2710 Haverknoll, 2522 Impala, and 3227 Niagara (all voted yes)
• Initiated text amendment to regulate mobile food service (all voted yes)
• Appointed Ms. Dionne Owens to the Board of Zoning Appeals through December 31, 2024 (all voted yes)
• Adopted Resolution #50-21 authorizing the transfer of funds to a self-insurance fund (all voted yes)
• Approved consent items including 11 part-time Firefighter EMT/Paramedics, career Firefighter/Paramedic Andrew Ferrell, and Zoning Administrator Jarrod Alig (all voted yes)

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold a regular meeting on July 13, 2021, to discuss public safety, development, and administration matters. Key decisions include sidewalk maintenance contracts, nuisance abatement, and property transfers. The board will also hear updates on traffic calming and new hires.

• Public hearing on sidewalk maintenance for Arborwood, Grovewood, and Springdale
• Motion to issue noise permit and declare nuisance for abatement
• Resolution to transfer two township-owned parcels to Hamilton County CIC, Inc.
• Motion to authorize $X contract with Adleta for sidewalk maintenance
• Resolution adopting amended appropriations and self-insurance fund policy

The Colerain Board of Trustees approved a $35,204.25 sidewalk maintenance contract with Adleta for portions of Arborwood, Grovewood, and Springdale roads, and set an August 24 public hearing on new TIF districts. The board also adopted a self-insurance fund policy with $756,936 in appropriations, approved various property nuisance abatements and real property transfers to the Colerain CIC, and authorized several new township and school safety officer hires.

• Approved $35,204.25 sidewalk maintenance contract with Adleta (3-0)
• Adopted Resolution #46-21 establishing sidewalk maintenance program for certain properties (3-0)
• Set public hearing for August 24, 2021, on creation of TIF districts (3-0)
• Adopted Resolution #45-21 transferring real property parcels to Colerain Township CIC (3-0)
• Adopted Resolution #44-21 declaring nuisances and ordering property abatements (3-0)
• Adopted Resolution #47-21 for amended appropriations including $756,936 for Self Insurance Fund (3-0)
• Adopted Self Insurance Fund Policy (3-0)
• Approved consent items including five new hires and police/maintenance positions (3-0)

Colerain Community Improvement Corporation

The Colerain Community Improvement Corporation is meeting to approve second-quarter 2021 financial statements, accept a property transfer from the Board of Trustees, and authorize the executive director to sell two specific parcels. These are the main action items on the agenda.

• Motion to approve Q2 2021 financial statements
• Resolution to accept property from Colerain Board of Trustees
• Motion to authorize sale of Parcel No. 0510-0051-0220 and Parcel No. 0510-0062-0098

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will hold a regular meeting to hear one appeal: a request for a variance to allow additional wall sign area at 9686 Colerain Ave., submitted by Atlantic Signs on behalf of the property owner. The board will also approve minutes from the previous meeting and set the next meeting date.

• Public hearing on variance for additional wall sign area at 9686 Colerain Ave.
• Applicant: Atlantic Signs; owner: USREL Real Estate Holdings
• Approval of minutes from May 26, 2021 meeting
• Next meeting scheduled for July 28, 2021

The Board of Zoning Appeals tabled a request for a wall sign variance at 9686 Colerain Avenue until the July 28 meeting. The Board also approved the minutes from the May 26, 2021, meeting.

• Tabled variance request for larger wall signs at 9686 Colerain Avenue (4-0)
• Approved May 26, 2021 meeting minutes (4-0)

Special Meeting of the Board of Trustees

This is a special work session of the Board of Trustees. The main item is a staff presentation on traffic calming. No formal decisions are scheduled; the meeting includes opening, pledge, and public comment.

• Presentation on Traffic Calming by Staff

At a June 22, 2021 special meeting, staff presented a traffic calming report recommending the Board evaluate its existing policy, with lane-width reduction cited as usually the most effective tool. Residents described speeding on Coleen and Niagara, and Trustee Wahlert proposed buying three temporary traffic devices and outlining a plan at the next meeting. Police chiefs said they had no opposition to traffic calming devices. No ordinance, purchase, or policy change was voted on; the only motion was to adjourn, which passed unanimously.

• No formal decision on traffic calming; staff recommendation to evaluate the existing policy was presented only
• Trustee Wahlert proposed buying three temporary traffic devices and outlining a plan at the next meeting (not voted on)
• Police chiefs Walls and Denney stated no opposition to traffic calming devices (no vote)
• Motion to adjourn passed (all voted yes); meeting adjourned at 6:57PM

Regular Meeting of the Board of Trustees

The Board of Trustees will hold a public hearing regarding the 2022 Tax Budget. The meeting includes motions to authorize road sealing with Strawser Construction and the installation of a pedestrian sign at Kemper and Wincanton. Trustees will also discuss the disposition of two specific parcels.

• Public hearing for 2022 Tax Budget
• Agreement with Strawser Construction for 2021 Cape Sealing
• Flashing Pedestrian Sign installation at Kemper and Wincanton
• Transit Infrastructure Fund Program application
• Disposition of Parcels 0510-0051-0220 and 0510-0062-0098

The Colerain Board of Trustees approved the 2022 tax budget of $35,990,127.33 and authorized agreements for street capesealing and a flashing pedestrian signal. The board also approved noise permits, transit infrastructure grant applications, nuisance abatements for ten properties, and multiple personnel promotions and hires.

• Approved June 8, 2021 meeting minutes (3-0)
• Approved Home Depot noise resolution permit for June 30, July 1, and July 2, 2021 (3-0)
• Authorized agreement with Strawser Construction for 2021 cape sealing under ODOT Contract 101G (3-0)
• Authorized agreement with Hamilton County Engineers for flashing pedestrian sign at Kemper and Wincanton (3-0)
• Approved Resolution #42-21 to apply for Transit Infrastructure Fund Program funds for Colerain Avenue bus stops (3-0)
• Approved Resolution #43-21 declaring nuisances and ordering abatement at 10 properties (3-0)
• Approved 2022 Tax Budget in the amount of $35,990,127.33 (3-0)
• Approved all consent items including promotions, new hires, and WEX HSA contract (3-0)

Zoning Commission

The Colerain Zoning Commission is holding its regular meeting, primarily to review a final development plan for the Crossings of Colerain property at 8340 Colerain Avenue, which involves expanding the vehicle storage lot. The commission will also approve minutes from the May 18 meeting and hear public comments.

• Final Development Plan ZA2021-02 & ZA1999-03 for Crossings of Colerain at 8340 Colerain Avenue
• Expansion of vehicle storage lot
• Approval of minutes from May 18, 2021

The Colerain Township Zoning Commission approved the Final Development Plan for the Crossings of Colerain (ZA2021-02 and ZA1999-03), which expands a parking area for wrecked vehicles for a proposed collision repair business. The approval, on a 5-0 roll call vote, was subject to nine staff conditions, including that wrecked or inoperable vehicles be parked only in the screened area or inside the building, that ten additional shade trees be planted in Groesbeck Park, and that the retaining wall be entirely on the applicant's property. The commission also approved the May 18, 2021 minutes (4 aye, 1 abstain). Staff noted that the Colerain Comprehensive Plan is scheduled for review and approval at the July 20 meeting and has been forwarded to the Hamilton County Regional Planning Commission for its July 1, 2021 meeting.

• Approved Final Development Plan for Crossings of Colerain (ZA2021-02 and ZA1999-03) with nine staff conditions (5-0)
• Approved May 18, 2021 meeting minutes as submitted (4 aye, 1 abstain)
• Adjourned the meeting at about 6:32 p.m. (all in favor)

Regular Meeting of the Board of Trustees

The Board of Trustees will consider a revised rezoning resolution for Clara Ave and a contract for a strategic reinvestment plan for Groesbeck. The meeting also includes motions regarding health insurance agreements, tree policies, and the sale of impounded vehicles.

• Revised rezoning resolution at Clara Ave
• Strategic Reinvestment Plan for Groesbeck contract with Urban Fast Forward
• Township Tree Resolution and Street Tree Policy
• Agreement with Anthem for 2021-2022 health insurance
• Sale of impounded and unclaimed vehicles at auction

The Colerain Township Board of Trustees rejected both responses to its RFP for a public-private partnership to build a new Fire Station 26. Trustees approved a $282,736.40 lease with Huntington Bank for six Ford Explorer police cruisers, approved a street tree resolution and policy, and passed a resolution repealing and replacing a Clara Ave rezoning resolution to correct errors. They also approved a contract with Urban Fast Forward for a Groesbeck strategic reinvestment plan funded by $30,000 in Community Development Block Grant funds, and authorized a health insurance agreement with Anthem that includes a 17.8% reduction in medical costs and a move to self-insurance.

• Rejected both Station 26 public-private partnership proposals (3-0)
• Approved Huntington Bank lease for 6 police cruisers, $282,736.40 total (3-0)
• Approved Resolution #39-21 establishing a township tree resolution and street tree policy (3-0)
• Approved Resolution #40-21 repealing and replacing the Clara Ave rezoning resolution (3-0)
• Approved contract with Urban Fast Forward for Groesbeck Strategic Reinvestment Plan, funded by $30,000 CDBG grant (3-0)
• Approved Anthem health insurance agreement for 2021-2022, including 17.8% medical cost reduction and transition to self-insurance (3-0)
• Approved Resolution #41-21 establishing a self-insurance fund (3-0)
• Approved consent items A-D: $1,000 police donation, $1,000 fire/EMS donation, and two new hires (3-0); approved item E: $300 donations to police and fire from Trustee Wahlert (2-0, Wahlert abstained)

Board of Zoning Appeals

The Board of Zoning Appeals will conduct hearings for two specific cases. These include a request for merchandise storage variances and a request to change a non-conforming use from an office to a day care.

• BZA2021-02: Variance request for outside merchandise storage at 11865 Hamilton Ave.
• BZA2021-03: Request to change use from office to day care at 2974 Compton Rd.
• Approval of minutes from March 24, 2021, and December 16, 2020.

The Colerain Township Board of Zoning Appeals approved two requests at its May 26, 2021 meeting. It granted a variance allowing outside merchandise storage in the front yard at 11865 Hamilton Ave. (the former Marsh grocery), subject to staff conditions, on a 5-0 vote. It also approved changing a non-conforming office use to a day care at 2974 Compton Rd., with operating hours extended from staff's recommended 6:00 am-6:00 pm to 6:00 am-9:00 pm, on a 4-0 vote. Member Schupp recused himself from the day care case. The board also approved minutes from its March 24, 2021 and December 16, 2020 meetings.

• Approved variance for front-yard outside merchandise storage at 11865 Hamilton Ave. (former Marsh grocery), subject to staff conditions (5-0)
• Approved change of non-conforming use from office to day care at 2974 Compton Rd., with hours 6:00 am-9:00 pm instead of staff's 6:00 am-6:00 pm (4-0)
• Approved minutes of the March 24, 2021 meeting (4-0)
• Approved minutes of the December 16, 2020 meeting (4-0)
• Adjourned the meeting at about 7:25 pm (5-0)

Special Meeting of the Board of Trustees

The Board of Trustees held a work session to review medical insurance options. The administration presented a comparison between a fully-funded model and a self-insured model.

• Presentation and discussion of medical insurance options

The Colerain Board of Trustees held a special meeting to hear a presentation and discuss medical insurance options, including fully-funded and self-insured models presented by McGohan Brabender. No formal votes or decisions regarding insurance were made during the meeting. The board concluded the session by adjourning after a motion.

• Adjourned the meeting at 6:53 PM (Approved unanimously)

Regular Meeting of the Board of Trustees

The Board of Trustees will hold public hearings regarding a sidewalk maintenance project and the tax budget. The meeting also includes a resolution to create a new fund for the American Rescue Plan.

• Public hearing for sidewalk maintenance in Arborwood, Grovewood, and Springdale
• Public hearing for the Tax Budget
• Resolution to create a new American Rescue Plan fund
• Resolution declaring nuisance and ordering abatement
• Appointment of members to the OKI Regional Council of Governments Intermodal Coordinating Committee

The Board of Trustees approved Resolution #37-21 declaring nuisances and ordering abatement at 14 listed properties, with abatement costs to be assessed against those properties' taxes. Trustees also set a July 13 public hearing for a sidewalk maintenance project on portions of Arborwood, Grovewood, and Springdale, set a June 22 public hearing for the 2022 tax budget, and approved Resolution #38-21 creating a fund for federal American Rescue Plan money. All consent items, including several part-time and seasonal hires, were approved, and the meeting adjourned at 9:01pm.

• Approved Resolution #37-21 declaring nuisance and ordering abatement at 14 properties (3-0)
• Set public hearing for Sidewalk Maintenance Project on portions of Arborwood, Grovewood & Springdale for July 13 at 7pm (all yes)
• Set public hearing for the 2022 Tax Budget for June 22 at 7pm (all yes)
• Approved Resolution #38-21 creating a new fund for American Rescue Plan funding (3-0)
• Appointed Jeff Weckbach as representative and Jackie O'Connell as alternate to the OKI Regional Council of Governments ICC (all yes)
• Approved consent items: part-time Firefighter EMT Jacob Luken at $14.94/hour; summer camp counselors and assistant director; seasonal maintenance workers (all yes)
• Accepted a $200 donation to the Colerain Police Department (all yes)
• Approved a letter of congratulations to Patrick Slawnyk for earning Eagle Scout rank (all yes)

Zoning Commission

The Colerain Township Zoning Commission will hold a regular meeting to vote on two development items: a final development plan for Abbeytown West, a proposed 68 single-family home subdivision on Kemper Road, and a sign change for Circle Storage on Struble Road. The meeting also includes approval of minutes from previous meetings and a public address period.

• Final Development Plan for ZA2021-01 Abbeytown West, Kemper Rd. between Pippin Rd. and Huntergreen Dr., 68 single-family homes
• Final Development Plan for ZA2006-06 Circle Storage, 3541 Struble Road, change of freestanding signs
• Approval of minutes from 12/15/2020, 03/02/2021, and 03/16/2021 meetings

The Commission approved the final development plan for the Abbeytown Subdivision and an amended plan for replacement signs at Circle Storage. Both approvals included specific staff conditions regarding infrastructure and design.

• Approved Abbeytown Subdivision Final Development Plan (4-1)
• Approved Circle Storage Amended Final Development Plan for replacement signs (5-0)
• Approved minutes from December 15, 2020 meeting (4-0, 1 abstain)
• Approved minutes from March 2, 2021 meeting (4-0, 1 abstain)
• Approved minutes from March 16, 2021 meeting (4-0, 1 abstain)

Regular Meeting of the Board of Trustees

The Board of Trustees will consider several motions regarding public safety equipment and township administration. Items include a request for proposals for fire station construction and agreements for park wifi and a facility master plan.

• Motion to purchase protective shields
• Agreement with Emersion Design for a Facility Master Plan
• Agreement with Cincinnati Bell for Public Wifi in Township Parks
• Request for Proposals for Fire Station Construction
• Rumpke residential solid waste final contract

The Board approved a $118,085 agreement for a facility master plan and the installation of public wifi in four parks using grant funds. Trustees also authorized a request for proposals for a new Fire Station 26 and adopted a new junk vehicle removal procedure.

• Approved $118,085 agreement with Emersion Design for Facility Master Plan (2-1)
• Approved agreement with Cincinnati Bell for public wifi in Clippard, Groesbeck, Skyline, and Wert Parks (2-1)
• Approved RFP for Public Private Partnership for Fire Station 26 construction (3-0)
• Adopted Resolution #36-21 implementing new junk motor vehicle removal procedure (3-0)
• Approved $19,175.75 purchase of five ballistic protective shields for Police (3-0)
• Approved Resolution #34-21 declaring nuisance and ordering abatement at 8 properties (3-0)
• Approved disposal of four surplus police bicycles (3-0)
• Approved hiring of two police officers and one seasonal maintenance worker (3-0)

Regular Meeting of the Board of Trustees

The Board of Trustees will consider several resolutions regarding public safety, zoning, and administration. Items include CARES Act appropriations and sidewalk reconstruction on Colerain Ave.

• Resolution authorizing CARES Act appropriations
• Resolution for sidewalk and curb reconstruction on Colerain Ave. by ODOT
• Zoning resolution regarding building square footage on parcel 510-0182-0056-00
• Agreement with Northwest Local School District for a flashing pedestrian signal
• $100.00 donation acceptance for the Public Services Department

The Board of Trustees approved a roughly 3,200-square-foot addition to the Lowe's building on Colerain Avenue, along with a resolution declaring 14 properties nuisances and ordering abatement. Trustees also adopted resolutions to participate in ODOT cooperative purchasing, appropriate $101,534.46 in carried-over CARES Act funds, and formalize an agreement with ODOT for sidewalk and curb reconstruction on Colerain Ave. between Jonrose and Shadycrest. All votes recorded were unanimous (3-0).

• Approved Resolution #28-21 to join ODOT Cooperative Purchasing Program for FY2021 cape seal/microsurfacing (3-0)
• Approved MOU with AFSCME updating vacation accrual language to match township policy (3-0)
• Approved Resolution #29-21 to auction eight excess vehicles/equipment on GovDeals (3-0)
• Approved Resolution #30-21 allowing ~3,200 sq ft addition to Lowe's building on Colerain Ave. (3-0)
• Approved Resolution #31-21 declaring nuisance and ordering abatement at 14 listed properties (3-0)
• Approved Resolution #32-21 appropriating $101,534.46 in carried-over CARES Act funds (3-0)
• Approved Resolution #33-21 formalizing ODOT agreement for Colerain Ave. sidewalk/curb reconstruction between Jonrose and Shadycrest (3-0)
• Approved motion authorizing administrator to execute agreement with Northwest Local School District for flashing pedestrian signal at W. Kemper Rd. and Wincanton Dr. (3-0)

Regular Meeting of the Board of Trustees

The Board of Trustees will consider several public safety motions, including agreements with the Fraternal Order of Police. The meeting also includes discussions on a road program agreement with Adleta Construction and a residential waste contract with Rumpke.

• Memorandums of Understanding with Fraternal Order of Police regarding vacation time and sergeant pay
• Agreement with Adleta Construction for the 2021 Road Program
• Agreement with Rumpke for residential solid waste and recycling
• Purchase of mobile data computers
• Resolution amending 2020 permanent appropriations

The Board of Trustees approved a $1,890,198.68 contract with Adleta Construction for the 2021 Road Repaving Program, the lowest of five bids. Trustees also approved a new residential trash and recycling agreement with Rumpke (Resolution #25-21), a reorganization creating a Director of Development and Zoning Administrator (Resolution #26-21), and nuisance abatement at seven properties (Resolution #24-21). Several police union agreements, a mobile data computer purchase, noise permits, and a slate of new hires were also approved.

• Approved agreement with Adleta Construction for 2021 Road Program at $1,890,198.68 (3-0)
• Approved Resolution #25-21 authorizing Rumpke residential solid waste and recycling contract (3-0)
• Approved Resolution #26-21 modifying organizational chart, creating Director of Development and Zoning Administrator (3-0)
• Approved Resolution #24-21 declaring nuisance and ordering abatement at seven properties (3-0)
• Approved Resolution #27-21 amending 2020 permanent appropriations for CARES Act funds (3-0)
• Approved MOU with FOP-Blue holding vacation time section in abeyance until Dec 31, 2021 (3-0)
• Approved MOU with FOP-Gold on vacation time and sergeant probationary pay (3-0)
• Approved purchase of 8 mobile data computers for $36,035.76 (3-0)

Colerain Community Improvement Corporation

The Colerain Community Improvement Corporation will hold a meeting to approve minutes from the February 9, 2021, meeting. The board will also consider a motion to accept the 2021 first quarter financial statements.

• Approval of February 9, 2021, meeting minutes
• Acceptance of 2021 First Quarter Financial Statements

Joint Economic Development District Board

The Colerain Joint Economic Development District Board holds its annual meeting to approve minutes from the previous year and review quarterly financial statements. No substantive decisions or new actions are listed beyond routine procedural items.

The Board adopted the minutes from the May 7, 2020 meeting and approved the District's quarterly financial statements. No other substantive items were discussed.

• Adopted May 7, 2020 meeting minutes (5-0)
• Approved quarterly financial statements (5-0)

Special Meeting of the Board of Trustees

The Colerain Board of Trustees will hold a special meeting to consider terminating the employment of Michael Ionna. No other substantive items are listed on the agenda.

• Motion to Terminate the Employment of Michael Ionna

The Colerain Township Board of Trustees held a special meeting on April 8, 2021. The board entered executive session at 8:00pm under ORC 121.22(G)(1) to discuss the employment, dismissal or discipline of a public employee, and returned to order at 8:50pm with nothing reported from that session. In open session, the board voted 3-0 to terminate the employment of Michael Ionna with cause, citing violations of the Employee Discipline, Unlawful Harassment, Employee Dress Code, and Cyber-Liability policies. The meeting adjourned at 8:52pm.

• Entered executive session under ORC 121.22(G)(1) on employment, dismissal or discipline of a public employee (3-0)
• Terminated the employment of Michael Ionna with cause, citing four policy violations (3-0)
• Adjourned the meeting at 8:52pm (all voted yes)

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will hold a regular meeting, with the main item being a hearing on appeal BZA2021-01 for variances at 3680-3798 Springdale Road. The agenda also includes standard procedural items such as roll call, approval of minutes, and administrative matters.

• Public hearing on variances for properties at 3680-3798 Springdale Road (case BZA2021-01)

Special Meeting of the Board of Trustees

The Colerain Board of Trustees is holding a special meeting to consider several zoning matters, including public hearings and potential approvals. Key items include a zoning change to allow 68 new single-family homes in the Abbeytown Subdivision, a commercial zoning change for a parking lot, and a text amendment to regulate massage parlors. The board will also consider a sidewalk waiver along Kemper Road.

• Public hearing and resolution for ZA-2021-01: rezone from R-4/R-6 to PD-R for 68 detached single-family homes
• Resolution for sidewalk waiver along Kemper Road
• Public hearing and resolution for ZA-2021-02: rezone from R-7 to PD-B for a parking lot
• Public hearing and resolution for ZA-2020-05: text amendment adding regulations for massage therapy and massage parlors

The Colerain Township Board of Trustees approved a zoning change from R-4 and R-6 to PD-R for the Abbeytown Subdivision, allowing 68 detached single-family homes, after a public hearing where residents raised flooding, sidewalk and density concerns. Trustees also approved a sidewalk waiver along Kemper Road, a zoning change from R-7 to PD-B for a parking lot near Groesbeck Park, and a zoning text amendment adding regulations for massage therapy and massage parlors. All votes were 3-0. An executive session on employment and litigation was held earlier in the evening, with nothing reported out.

• Approved Resolution #20-21 rezoning Abbeytown site from R-4 and R-6 to PD-R for 68 detached single-family homes (3-0)
• Approved Resolution #21-21 sidewalk waiver along Kemper Road (3-0)
• Approved Resolution #22-21 rezoning site from R-7 to PD-B for a parking lot near Groesbeck Park (3-0)
• Approved Resolution #23-21 zoning text amendment adding regulations and definitions for massage therapy and massage parlors (3-0)
• Held public hearing on Zoning Map Amendment ZA-2021-01 (Abbeytown Subdivision); closed after resident comments
• Held public hearing on Zoning Map Amendment ZA-2021-02 (Commercial Map Amendment); no public present
• Held public hearing on Zoning Text Amendment ZA2020-05 (Massage Parlors); no public present
• Adjourned at 9:58PM (3-0)

Zoning Commission

The Colerain, OH Zoning Commission will hold its regular meeting on March 16, 2021, at 6:00 PM. The body is scheduled to decide on the Final Development Plan for ZA-2021-03 Dunlap Woods Subdivision, a residential project. No other substantive decisions or discussions are listed on the agenda.

• Final Development Plan for ZA-2021-03 Dunlap Woods Subdivision

The Colerain Township Zoning Commission approved the Final Development Plan for the Dunlap Woods Subdivision, allowing 66 residential condominium units on 8.6 acres at 3431 Springdale Road. The approval includes a condition that a street lighting district be set up and an amendment to extend the front fence along the side diagonal property line as far back as possible. The vote was 4-1, with Mr. Fehring voting no. A public hearing was held where an adjacent neighbor raised concerns about tree conditions, fence damage, and HOA oversight.

• Approved Final Development Plan for Dunlap Woods Subdivision (66 condos, 8.6 acres) with condition for street lighting district (4-1)
• Approved amendment to extend front fence along side diagonal property line as far back as possible (voice vote, no tally recorded)
• Opened public hearing on the Final Development Plan (3-2)
• Closed public hearing (5-0)
• Adjourned meeting at about 7:00 p.m. (all in favor)

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold public hearings and vote on several zoning map and text amendments, including a change to allow 68 single-family homes in the Abbeytown subdivision and a text amendment regulating massage parlors. They will also consider a one-year moratorium on new vape shops, property tax assessments for sidewalk maintenance, and various administrative items like the 2021 budget and road program bids.

• Zoning case ZA2021-01: change from R-4/R-6 to PD-R for 68 detached single-family homes
• Zoning case ZA2021-02: change from R-7 to PD-B for a parking lot
• Text amendment adding regulations for massage therapy and massage parlors
• One-year moratorium on new electronic smoking device/vapor product establishments
• Resolution authorizing property tax assessments for Sidewalk Maintenance Project Phase I

The Colerain Township Board of Trustees adopted 2021 permanent appropriations of $40,262,252, a 2.02% increase over temporary appropriations, and approved a 3% pay increase for Township Administrator Geoff Milz retroactive to January 1. Trustees also authorized issuing bids for the 2021 Road Program, approved a one-year moratorium on new vaping shops (2-1, Unger no), and authorized property tax assessments for Phase I of the sidewalk maintenance program. Three zoning public hearings and three zoning resolutions were deferred to a March 23 special meeting.

• Adopted 2021 permanent appropriations of $40,262,252 (3-0)
• Approved 3% pay increase for Administrator Geoff Milz, retroactive to January 1 (3-0)
• Approved one-year moratorium on new vaping establishments (2-1, Unger no)
• Authorized request for bids for 2021 Road Program, bid opening March 26 (3-0)
• Approved property tax assessments for Sidewalk Maintenance Project Phase I (3-0)
• Tabled agreement with Muni-Reg for vacant property licensing administration (3-0)
• Authorized sale of a portion of Groesbeck Park parcel to Crossing of Colerain, LLC for $12,000 (3-0)
• Deferred three zoning public hearings and three zoning resolutions to March 23 special meeting (3-0)

Special Meeting of the Board of Trustees

The Colerain Board of Trustees, acting as the Tax Incentive Review Council, will review and accept annual status reports for four Tax Increment Financing (TIF) districts and all Community Reinvestment Area (CRA) reports. The meeting includes appointing a chairperson and adopting minutes from a prior meeting.

• Appoint chairperson for the Tax Incentive Review Council
• Adopt minutes from August 11, 2020 TIRC meeting
• Accept 2020 annual status report for Colerain Towne Center TIF
• Accept 2020 annual status report for Kroger TIF
• Accept 2020 annual status report for Duke TIF and North Ridge Crossing TIF

Zoning Commission

The Colerain Zoning Commission is meeting to consider several zoning items, including two zone changes and a text amendment. The commission will also handle routine matters like approving minutes and public address.

• Zone change from R-4 and R-6 to PD-R (Abbeytown)
• Zone change from R-7 to PD-B (Commercial Development)
• Text amendment for massage parlors and massage therapy

The Commission approved a zone change for a 68-home development and a plan for vehicle storage at Groesbeck Park. It also approved a text amendment to regulate massage parlors and therapy services.

• Approved Abbeytown Zone Change and Preliminary Development Plan for 68 single-family homes (4-1)
• Approved Crossing of Colerain Zone Change and Preliminary Development Plan for vehicle storage (5-0)
• Approved variances for fence height and landscape buffer at Crossing of Colerain (5-0)
• Approved zoning text amendment regulating massage parlors and massage therapy (5-0)

Special Meeting of the Board of Trustees

The Board of Trustees scheduled a special meeting for February 23, 2021. The agenda consists only of the opening of the meeting, an executive session, and adjournment.

• Executive Session at 6:00 PM

The Colerain Board of Trustees held a special meeting on February 23, 2021, opening at 6:00pm with all Trustees and the Fiscal Officer present. The board entered executive session to discuss employment and compensation of public employees, pending and imminent litigation with the township attorney, confidential business strategy, and negotiations with other political subdivisions on economic development assistance. After returning to order, the trustee reporting from executive session had nothing to report. The meeting adjourned at 8:36pm with no substantive decisions recorded.

• Entered executive session under ORC 121.22 (G)(1), (G)(3), and (G)(8) (3-0)
• No report from executive session
• Adjourned at 8:36pm (all voted yes)

Colerain Community Improvement Corporation

The Colerain Community Improvement Corporation board is meeting to handle routine administrative business. They will consider approving the minutes from October 2020, accept financial reports from 2020, and set the meeting schedule for 2021. No major projects or decisions are on the agenda.

• Approval of October 13, 2020 minutes
• Motion to accept 2020 financial reports
• Motion to set 2021 meeting schedule

The Board approved the October 2020 meeting minutes and accepted the 2020 financial reports. Members established the 2021 quarterly meeting schedule. The Board discussed adding citizen comments to future agendas and noted there are currently no development projects in the pipeline.

• Approved October 13, 2020 meeting minutes (All aye)
• Accepted 2020 financial reports (All aye)
• Set 2021 meeting schedule for February 9, April 13, July 13, and October 12 (All aye)

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will hold a regular meeting with presentations, proclamations, and multiple motions. Key actions include setting four public hearings for March 9, 2021, on zoning map and text amendments, a commercial map amendment, and sidewalk maintenance assessments. The board will also consider resolutions on nuisance abatement, trustee compensation, a land auction, and amended appropriations, plus consent items like new hires and donations.

• Public hearing set for Zoning Map Amendment (ZC-2021-01) - Abbeytown Subdivision
• Public hearing set for Commercial Map Amendment (ZA2021-02)
• Public hearing set for Assessments for Sidewalk Maintenance Project Phase I
• Resolution declaring nuisance and ordering abatement at 9333 Brehm Road
• Resolution to authorize public land auction of portion of parcel 510-0060-0253

The Board approved the public sale of a portion of Groesbeck Park via sealed bid and scheduled four public hearings for March 9. Trustees also approved several nuisance abatements and dissolved the Financial Advisory Committee.

• Approved public land auction for portion of Parcel 510-0060-0253 (3-0)
• Scheduled public hearings for March 9 regarding Abbeytown Subdivision, Commercial Map Amendment, Sidewalk Maintenance assessments, and Massage Parlors (3-0)
• Approved nuisance abatement for 9333 Brehm Road (3-0)
• Approved nuisance abatements for 11 properties including 9871 Capstan and 7778 Colerain (3-0)
• Approved Resolution #6-21 to establish Trustee and Fiscal Officer compensation (3-0)
• Dissolved the Financial Advisory Committee (3-0)
• Approved hiring Police Officer Daniel Carusone ($30.29/hr) and Fleet Mechanic Corbin Ralston ($21.76/hr) (3-0)
• Accepted 2020 Township Mileage Certificate of 115.067 miles (3-0)

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will hold a public hearing and vote on a zoning change for 3431 Springdale Road from R-6 to PD-R to allow construction of 66 townhomes. They will also consider accepting $500,000 in capital grant funding, initiating a zoning map amendment for another site, adopting the 2021 pay schedule, and approving several administrative contracts and new hires.

• Public hearing and resolution on ZA2020-06: 3431 Springdale Road rezoning from R-6 to PD-R for 66 townhomes
• Motion to accept $500,000 capital grant funding and authorize Township Administrator to sign agreements
• Motion to initiate zoning map amendment from R-7 to PD-B (site not specified)
• Motion adopting 2021 pay schedule
• Motion to approve change in health care brokers to McGohan Brabender

The Board of Trustees approved Resolution #3-21, rezoning 3431 Springdale Road from R-6 (Urban Residential) to PD-R (Planned Development Residential) to allow 66 townhomes. Trustees also accepted a $500,000 state capital grant for phase two of the Megaland Replacement Project at Colerain Park, initiated a zoning map amendment from R-7 to PD-B for a township-owned site tied to the Crossing of Colerain commercial development, and approved all consent items including two litter laborers, one maintenance worker, and several contracts. The meeting included a public hearing where two residents spoke against the rezoning and two representatives of the developer spoke in favor.

• Approved Resolution #3-21 rezoning 3431 Springdale Road from R-6 to PD-R for 66 townhomes (3-0)
• Accepted $500,000 state capital grant for phase two of Megaland Replacement Project at Colerain Park (3-0)
• Initiated zoning map amendment from R-7 to PD-B for a township-owned site near Crossing of Colerain (3-0)
• Adopted 2021 pay schedule moving the 26th pay period date to 12/30/2021 (3-0)
• Approved changing health care brokers to McGohan Brabender (3-0)
• Authorized agreement with Energy Alliances for consulting on residential solid waste and recycling contract (3-0)
• Approved all consent items including new hires John Yount and Brett Niehaus (litter laborers), Benjamin Engel (maintenance worker), and multiple contracts and donations (3-0)
• Approved minutes of the 12-8-20 regular, 12-29-20 special, and 1-5-21 organizational meetings (3-0)

Special Meeting of the Board of Trustees

The Board of Trustees is conducting an organizational meeting to elect a President and Vice-President. The agenda includes several administrative motions regarding fund transfers, contract authorizations, and committee appointments.

• Election of President and Vice-President
• Authorization for Administrator to execute contracts up to $10,000
• Authorization for Administrator to sign purchase orders up to $2,500
• Motion to increase part-time Department of Fire & EMS hourly pay rates
• Appointment of members to the Board of Zoning Appeals and Zoning Commission

At its January 5, 2021 organizational meeting, the Colerain Township Board of Trustees elected Raj Rajagopal as President and Mr Wahlert as Vice-President, both by 3-0 votes. The board adopted Resolution #1-21 transferring $988,654.74 from the General Fund to the Park Fund and other amounts to the Zoning, Community Center, retirement, and bond funds, plus $244,400.00 from the Fire District Fund to the Special Assessment Fire Bonds Fund. Trustees also approved a 3% pay increase for part-time Fire and EMS employees effective January 24, 2021, and authorized the Administrator to execute contracts up to $10,000 and purchase orders up to $2,500. All motions passed unanimously.

• Elected Raj Rajagopal as President (3-0)
• Elected Mr Wahlert as Vice-President (3-0)
• Adopted Resolution #1-21 transferring $988,654.74 to Park Fund, $238,634.56 to Zoning Fund, $393,728.72 to Community Center Fund, $306,800.00 to Retirement Parks Fund, $213,200.00 to Retirement PW Bldg Fund, $176,800.00 to Bond Principal Payments (streetscape) Fund, and $244,400.00 from Fire District Fund to Special Assessment Fire Bonds Fund (3-0)
• Adopted Resolution #2-21 authorizing Administrator to execute contracts up to $10,000 (3-0)
• Authorized Administrator to sign purchase orders up to $2,500 (3-0)
• Appointed Mike Ionna and Jeff Weckbach as representative and alternate to OKI ICC (3-0)
• Approved purchase of capital equipment and vehicles per Schedule A (3-0)
• Approved 2021 regular meeting dates and special meeting rules (3-0)