Colerain public meetings in 2022

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals is meeting to hear two zoning appeals and review administrative matters, including 2023 meeting dates and member appointments. The board will consider a refusal to issue a zoning certificate for an accessory structure at 7539 Colerain Avenue and a sign variance request at 9024 Colerain Avenue.

• Hearing of Appeal BZA2022-17 regarding a zoning certificate for an accessory structure at 7539 Colerain Avenue (Parcel 510-0071-0020-00)
• Hearing of Appeal BZA2022-18 regarding a freestanding sign variance at 9024 Colerain Avenue (Parcel 510-0104-0111-00)
• Approval of minutes from the November 30th, 2022 meeting
• Review of 2023 Submission and Meeting Dates and 2023 BZA Member Appointments

The Board of Zoning Appeals approved one appeal for an accessory structure despite staff recommendation for denial. A second request for a freestanding sign variance was tabled to allow for further discussion between staff and the applicant.

• Approved appeal BZA2022-17 for accessory structure at 7539 Colerain Avenue (4-1)
• Tabled BZA2022-18 variance request for freestanding signs at 9024 Colerain Avenue (5-0)
• Approved November 30th, 2022 meeting minutes (5-0)

Zoning Commission

The Colerain Township Zoning Commission will meet to consider the Final Development Plan for ZA2022-07 Wyler Honda. The commission will also address administrative items, including the approval of the 2023 meeting calendar and the resignation of Mr. Fehring.

• Final Development Plan: ZA2022-07 Wyler Honda
• Approval of 2023 Zoning Commission meeting calendar
• Acceptance of Mr. Fehring’s resignation
• Code Enforcement Progress Update

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will meet December 13 to decide on public safety purchases, engineering services, and the 2023 budget. They will also hear presentations, recognize an Eagle Scout, and take up zoning and development matters.

• Authorize capital lease for police cruisers
• Approve $132,300 sidewalk engineering contract for Springdale Road
• Adopt 2023 Strategic Plan and Budget Book
• Approve $304,815 property insurance policy with Ohio Plan
• Set January 10 public hearing on major development plan amendment for 6401 Colerain Avenue

The Board approved a 2023 Strategic Plan and Budget with forecasted expenses of $48,619,659. Key authorizations included a capital lease for eight police cruisers and the sale of bonds for two new fire stations. The Board also approved several nuisance abatements and new personnel hires.

• Approved 2023 Strategic Plan and Budget (unanimous)
• Authorized $507,612.60 capital lease for eight police cruisers (unanimous)
• Authorized bond purchase for Fire Stations 26 and 102 (unanimous)
• Approved $132,300 engineering agreement for Springdale Road sidewalks (unanimous)
• Approved merit-based compensation pool of $117,822.53 (unanimous)
• Passed resolutions for junk vehicle abatement at 10703 Pottinger Rd, 3548 Smithfield Ln, and 9997 Pippin Rd (unanimous)
• Approved nuisance abatement for vegetation/refuse at nine properties (unanimous)
• Tabled demolition of 4519 Poole Road until January 10, 2022 (unanimous)

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals is meeting to hear two variance requests for properties located at 5940 Day Road and 8590-8650 Pippin Road. The board will also review the minutes from its October 26th, 2022 meeting and introduce the proposed 2023 meeting dates.

• BZA2022-15: Variance request for Side Yard Setback and Rear Yard Setback at 5940 Day Road (Parcel 510-0260-0045-00) by Evan Kramer
• BZA2022-16: Variance request from §12.1.5 (D) and §12.1.5 (E) at 8590-8650 Pippin Road (Parcel 510-0062-0231-00) by 4 Horizons Group LLC
• Approval of meeting minutes from October 26th, 2022
• Introduction of 2023 meeting dates

The Colerain Township Board of Zoning Appeals approved two variance requests. BZA2022-15 granted a side and rear yard setback variance for a property at 5940 Day Rd. BZA2022-16 granted lot area variances for seven lots at 8590-8650 Pippin Rd. Both approvals were unanimous (5-0). The board also approved the October 26, 2022 minutes and discussed procedural changes for 2023.

• Approved BZA2022-15 variance for side and rear yard setbacks at 5940 Day Rd. (5-0)
• Approved BZA2022-16 variance from §12.1.5 (D) and (E) for seven lots at 8590-8650 Pippin Rd. (5-0)
• Approved October 26, 2022 meeting minutes (5-0)
• Discussed chair voting policy change starting January 2023

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will consider several actions, including authorizing contracts for the construction of Fire Stations 26 and 102, adopting a rental registration and maintenance standards resolution, and approving a collective bargaining agreement with AFSCME. The board will also receive presentations on the 2023 budget and strategic plan, and discuss traffic calming measures.

• Motion to authorize agreement with Pepper Construction as Construction Manager at Risk for Fire Stations 26 and 102
• Motion to authorize $44,000 contract with ZHCx for commissioning services for Fire Stations 26 and 102
• Resolution adopting rental registration and rental unit maintenance standards
• Resolution declaring junk motor vehicles at 2733 Roosevelt Ave. and 6666 Schweitzerhoff Rd.
• First reading of 2023 Strategic Plan and Budget Book

The Board of Trustees approved multiple contracts for the construction of Fire Stations 26 and 102, including a construction manager at risk, commissioning services, and an owner's representative. They also adopted resolutions for nuisance abatement, rental registration, and organizational changes, and approved employment agreements for two new assistant administrators.

• Approved Pepper Construction as Construction Manager at Risk for Fire Stations 26 and 102 (3-0)
• Approved $44,000 contract with ZHCx for commissioning services for Fire Stations 26 and 102 (3-0)
• Approved agreement with Ohmer-Shaw Group as Owner's Representative for Fire Stations 26 and 102 (3-0)
• Adopted Resolution #123-22 declaring nuisances and ordering abatement at 13 properties (3-0)
• Adopted Resolution #126-22 establishing rental registration program with $50 fee effective July 1, 2023 (3-0)
• Approved collective bargaining agreement with AFSCME for Public Services employees (3-0)
• Approved employment agreements for Jeff McElravy and Tiphanie Mays as Assistant Administrators at $110,011.20 each (3-0)
• Approved RFP for Colerain Avenue bus station pull-offs (3-0)

Joint Economic Development District Board

The Joint Economic Development District (JEDD) Board is meeting to conduct its annual business. The agenda includes the approval of past meeting minutes, the swearing-in of new board members, and a vote on quarterly financial statements.

• Approval of April 13, 2021 meeting minutes
• Swearing-in of new board members
• Approval of quarterly financial statements

The Board approved the quarterly financial statements and the minutes from the April 13, 2021 meeting. Additionally, Mr. Tankersley was sworn in as a new Board member.

• Approved April 13, 2021 meeting minutes (unanimous)
• Swore in new Board member Mr. Tankersley
• Approved Quarterly Financial Statements of the JEDD (unanimous)

Zoning Commission

The Colerain Township Zoning Commission will conduct an informal concept review for Zips Carwash. The proposed location is at 3711 Stone Creek Blvd. within the Meijer parking lot. The commission will also discuss the proposed 2023 meeting calendar.

• Informal Concept Review: Zips Carwash at 3711 Stone Creek Blvd.
• Proposed 2023 Zoning Commission meeting calendar

The commission voted to postpone the review of meeting minutes from June 21 and July 19, 2022. The board conducted a nonbinding informal concept review for a proposed Zip’s Carwash but took no formal action on the project.

• Postponed review of June 21, 2022 meeting minutes (5-0)
• Postponed review of July 19, 2022 meeting minutes (5-0)

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will hold a regular meeting to hear two appeals. The first is a variance request for property at 11321 Hamilton Ave, and the second is a request to expand a non-conforming use at 10520 Pippin Road. The board will also approve minutes from the previous meeting.

• Variance request BZA2022-13 for 11321 Hamilton Ave (parcel 510-0021-0065-00) by Cristo Homes for Toebben LTD, seeking relief from side yard setback, rear yard setback, minimum lot width, and minimum lot area.
• Expansion of non-conforming use BZA2022-14 for 10520 Pippin Road (parcel 510-0032-0456-00) by Tri State Foliage Inc.
• Approval of minutes from September 28, 2022 meeting.

The Board of Zoning Appeals approved a variance request (BZA2022-13) for a housing development at 11321 Hamilton Ave, allowing reduced side and rear yard setbacks, minimum lot width, and minimum lot area, with conditions including additional screening and required sidewalks. The vote was 3-1. The board also approved an expansion of a non-conforming use at 10520 Pippin Rd (BZA2022-14) unanimously 4-0.

• Approved variances for side yard setback (10 ft), rear yard setback (15 ft), minimum lot width (32 ft), and minimum lot area (3,804 sq ft) at 11321 Hamilton Ave (3-1)
• Approved expansion of non-conforming use at 10520 Pippin Rd (4-0)
• Required additional screening on rear portion of development as condition
• Required sidewalks as condition of approval

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will meet to discuss administrative, public safety, and development matters. The agenda includes swearing in new police and fire personnel, adopting a five-year road repair plan, and considering resolutions for nuisance and junk vehicle abatement. Trustees will also discuss ARPA funding and establish a rental registration program.

• Adopt Five Year Plan for Road Repairs
• Set public hearing for demolition of 4519 Poole on Dec 13, 2022
• Resolution establishing rental registration
• Contract with Spring Grove Cemetery for $795
• New hires for Administration, Fire/EMS, and Police departments

The Colerain Township Board of Trustees approved a $2,000,000 increase to the 2023 road budget, funded by ARPA dollars, and approved several resolutions including nuisance abatement, junk vehicle declarations, a right-of-way utility policy, and amended appropriations. The board also tabled the rental registration resolution and moved the November 8 meeting to November 15.

• Approved $2M increase to 2023 road budget (unanimous)
• Adopted Resolution #113-22 declaring nuisance and ordering abatement at 3 properties (unanimous)
• Adopted Resolutions #114-22 through #118-22 declaring junk motor vehicles (unanimous)
• Adopted Resolution #119-22 Right of Way Utility Policy (unanimous)
• Adopted Resolution #120-22 amended appropriations for sidewalk fund (unanimous)
• Adopted Resolution #121-22 to create capital project and debt service funds for fire stations (unanimous)
• Tabled Resolution #122-22 rental registration program (unanimous)
• Approved all consent items including contracts and new hires (unanimous)

Regular Meeting of the Board of Trustees

The Board of Trustees will address various administrative and public service items, including the 2023 tax budget and a collective bargaining agreement with the IAFF Local 3915. The meeting also covers property nuisance resolutions, a new rental registration program, and the establishment of Halloween trick-or-treat hours.

• Agreement with Cartegraph for asset management for $44,000
• Collective bargaining agreement with IAFF Local 3915
• Resolution establishing rental registration
• Contract with Urban Canopy Works for $3,100
• Acceptance of 2023 tax budget amounts and rates

The Board approved a $44,000 contract for asset management software and a three-year collective bargaining agreement with IAFF Local 3915. Trustees also established a facade improvement program and passed resolutions regarding nuisance properties and the 2023 tax budget.

• Approved $44,000 contract with Cartegraph for asset management software
• Approved three-year collective bargaining agreement with IAFF Local 3915
• Approved $55,000 in CDBG funds for a Facade Improvement Program starting Jan 1, 2023
• Passed Resolution #107-22 to abate nuisances at five specific properties
• Passed Resolution #108-22 to auction a 1992 Case Backhoe and 2004 PJ Trailer
• Passed Resolution #111-22 accepting 2023 tax budget amounts and rates
• Approved Resolution #112-22 amending appropriations for Law Enforcement Trust ($37,500 increase)
• Tabled Resolution #110-22 regarding rental registration

Colerain Community Improvement Corporation

The Colerain Community Improvement Corporation Board of Directors holds a meeting on October 11, 2022. The agenda includes approval of previous meeting minutes, a motion to amend the CIC Code of Regulations, and consideration of financial statements and contracts.

• Motion to Amend the CIC Code of Regulations
• Motion to Accept the Q3 2022 Financial Statements
• Motion to Enter into Contract with Plattenburg for Financial Statement Preparation for $1,950
• Motion to Accept the revised Q2 Financial Statements

Records Commission

The Colerain Records Commission will meet to review an updated records listing. The agenda also includes the approval of minutes from the November 18, 2021, meeting and a period for citizens to address the commission.

• Approval of November 18, 2021 minutes
• Review of updated records listing

The Commission approved the minutes from the November 18, 2021 meeting. Administrator Jeff Weckbach reported that the Township reduced its records from over 300 boxes to approximately 100 boxes by following the state-approved retention schedule.

• Approved November 18, 2021 meeting minutes (2-0)

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will hold a regular meeting to hear two variance requests. One seeks a variance to the agricultural uses section for a property at 5100 Hubble Rd., and the other requests variances for side yard setback, minimum lot width, and minimum lot area for a property at 11321 Hamilton Ave. The board will also approve minutes from the previous meeting.

• Variance request BZA2022-12: agricultural use variance for 5100 Hubble Rd., parcel 510-0214-0022-00, applicant Melissa Rice, owner Julie G. Felix
• Variance request BZA2022-13: side yard setback, minimum lot width, and minimum lot area variances for 11321 Hamilton Ave., parcel 510-0021-0065-00, applicant Cristo Homes, owner Toebben LTD
• Approval of minutes from August 24, 2022 meeting

The Board approved a setback variance for a residential poultry request at 5100 Hubble Rd. A request for variances to allow a duplex development at 11321 Hamilton Ave was tabled until October following resident opposition.

• Approved variance for agricultural uses at 5100 Hubble Rd with condition that roosters are prohibited (5-0)
• Tabled variance request for side yard setback, minimum lot width, and minimum lot area at 11321 Hamilton Ave (5-0)
• Approved August 24th, 2022 meeting minutes (5-0)

Regular Meeting of the Board of Trustees

The Board of Trustees will consider several resolutions and motions, including constructing Fire Stations 26 and 102 using existing funds without bonds, and a separate resolution to sell bonds for their construction. The board will also discuss traffic calming, a demolition, a facade improvement program, and first readings on nuisance property and rental registration ordinances.

• Motion to construct Fire Station 26 & 102 with existing funds, no bonds
• Resolution to sell bonds for construction of Fire Stations 26 and 102
• Resolution for demolition of property at 4519 Poole Road
• Discussion on temporary and permanent traffic calming for 2023 budget and road plan
• First reading of resolution establishing rental registration

The Board of Trustees voted to initiate the sale of $12M in bonds to finance the construction of Fire Stations 26 and 102. The board also approved several nuisance abatements and the demolition of a vacant property on Poole Road.

• Approved selling $12M in bonds for Fire Stations 26 and 102 (2-1)
• Approved Resolution #102-22 for nuisance abatement at 10 properties (3-0)
• Approved Resolution #103-22 to abate a junk motor vehicle (3-0)
• Approved Resolution #104-22 for demolition of 4519 Poole Road (3-0)
• Approved Resolution #106-22 adopting legislative priorities (3-0)
• Tabled Facade Improvement Program motion (3-0)
• Approved hiring Police Officer Michael Mondillo at $35.10/hour (3-0)
• Approved $360 annual contract with Zix for network diagramming (3-0)

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will meet September 13 to approve the 2023–2027 road maintenance plan, maintenance agreements for Colerain Avenue bus bays, and a $108,780 street-tree contract. They will also discuss results of a cleaning-services RFP, new hires, and several facility and grant agreements.

• Motion Adopting 2023–2027 Road Maintenance Plan
• Motion Approving Maintenance Agreement with ODOT for Colerain Avenue Bus Bays
• Motion Authorizing $108,780 Agreement for Street Trees with Custom Landscaping
• Motion Authorizing $23,125 Change Order with KZF for Colerain Avenue Sidewalk Project
• Motion Authorizing $130,000 per year Agreement with Scott Sollmann as Law Director for Two Years

The Board approved a 2023-2027 road maintenance plan and a two-year contract for Scott Sollmann as Law Director. Trustees also authorized several infrastructure projects, including street tree installation and sidewalk construction, and approved multiple new hires.

• Approved 2023-2027 Road Maintenance Plan (Unanimous)
• Approved Law Director contract for Scott Sollmann at $130,000/year for two years (Unanimous)
• Approved $108,780 contract with Custom Landscape Contractors for street trees (Unanimous)
• Approved $60,000/year media services contract with Waycross for three years (Unanimous)
• Approved Resolution #98-22 for nuisance abatement at 9 properties (Unanimous)
• Approved $400,000 ODNR grant for Fort Colerain Phase Three (Unanimous)
• Approved employment agreement for Finance Director Jeff McElravy (Unanimous)
• Approved hiring of Angela Weisenborn, Jordan Shannon, and Brian Phillips (Unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a hearing regarding a variance request for agricultural uses at 5100 Hubble Rd. The applicant is representing property owner Julie G. Felix. The meeting also includes the approval of minutes from June 29 and July 27, 2022.

• Variance request for § 7.4.2 Agricultural Uses at 5100 Hubble Rd.
• Approval of June 29, 2022, and July 27, 2022, meeting minutes

The Board tabled a variance request regarding agricultural uses at 5100 Hubble Rd to allow the absent applicant an opportunity to speak. The Board also approved the meeting minutes from June 29 and July 27, 2022.

• Tabled variance request BZA2022-12 for 5100 Hubble Rd (5-0)
• Approved June 29, 2022 meeting minutes (5-0)
• Approved July 27, 2022 meeting minutes (5-0)

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will hold a public hearing and vote on a zoning map amendment for 8944 Colerain Avenue, requesting a rezone from R-6 to PD-B. The board will also consider several resolutions, motions, and consent items, including police chief promotion, junk vehicle declarations, a police services agreement, and various contracts and donations.

• Public hearing and resolution on ZA2022-07: rezone 8944 Colerain Avenue from R-6 to PD-B
• Approval of Police Chief promotion at $57.22/hour
• Motion to authorize police services agreement with T. Northgate Mall, LLC
• Resolution to appoint Jeff Weckbach as Township Administrator
• Consent items include $105,000 demolition grant and $4,618 donations to Fire/EMS and Police

The Board approved the promotion of Ed Cordie to Police Chief and appointed Jeff Weckbach as Township Administrator following Geoff Milz's resignation. The Board also approved a zoning amendment for car storage and several nuisance abatement resolutions.

• Promoted Ed Cordie to Police Chief at $57.22/hour (Unanimous)
• Appointed Jeff Weckbach as Township Administrator (Unanimous)
• Accepted resignation of Administrator Geoff Milz (Unanimous)
• Approved rezoning of 8944 Colerain Avenue from R-6 to PD-B for car storage (Unanimous)
• Approved police services agreement with T. Northgate Mall, LLC (Unanimous)
• Passed Resolutions #91-22, #92-22, and #93-22 to abate junk motor vehicles (Unanimous)
• Passed Resolution #94-22 to abate uncontrolled vegetation/refuse at 14 properties (Unanimous)
• Approved $105,000 demolition grant for five blighted properties (Unanimous)

Special Meeting of the Board of Trustees

This is a special meeting of the Colerain Board of Trustees with only an executive session scheduled, followed by adjournment. No public decisions, discussions, or action items are listed on the agenda.

• Executive session at 7PM

The Board of Trustees met for a special session and entered executive session to discuss employee compensation. Following the session, the Board voted to have the township attorney enter negotiations with Mr. Weckbach for the position of permanent Township Administrator.

• Appointed Mr. Weckbach to take meeting minutes (unanimous)
• Entered executive session to discuss employment and compensation (unanimous)
• Authorized township attorney to enter negotiations with Mr. Weckbach for permanent Township Administrator (unanimous)

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will hold a regular meeting with an executive session at 6 PM and public session at 7 PM. They will consider several contracts, including a records management system, road striping, a park project, and a zoning amendment, as well as resolutions on nuisance abatement and creating an opioid settlement fund. The agenda also includes a presentation for a new police officer and a discussion of 2023 strategic plan goals.

• Motion to authorize $86,000 purchase agreement with Peel9 for records management and analytics system
• Motion to approve thermoplastic and line stripping with A&A Safety for $37,448.48
• Motion to authorize agreement with Human Nature for Fort Colerain Phase III for $39,485
• Motion to authorize agreement with KZF for zoning resolution amendment for $92,000
• Resolution creating opioid settlement fund

The Board initiated the selection process for construction managers for two new fire stations and approved a $92,000 contract to update the township zoning resolution. Trustees also authorized several property abatements and a new records management system for police.

• Approved RFQ for Fire Station 26 and 102 construction management (unanimous)
• Approved Resolution #85-22 for nuisance abatement at 13 properties (unanimous)
• Approved Resolution #86-22 and #87-22 for junk vehicle abatement (unanimous)
• Approved $38,000 first-year fee for Peel9 records management system (unanimous)
• Approved $37,448.48 street line stripping contract with A&A Safety (unanimous)
• Approved $39,485 agreement with Human Nature for Fort Colerain Phase III (unanimous)
• Approved $92,000 agreement with KZF for zoning resolution amendment (unanimous)
• Approved Resolution #89-22 to increase General Fund appropriations (unanimous)

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will hold a public hearing on a variance request for two properties on Daybreak Drive, seeking relief from open space residential development regulations. The meeting also includes approval of prior minutes and administrative matters.

• Variance request BZA2022-11 for 6942 and 6948 Daybreak Dr. regarding §7.4.8 Open Space Residential Developments
• Applicant: Steve Cahill, Abercrombie & Associates Inc.
• Property owners: Grand Communities, Ltd. (Lot 35) and Fischer Single Family Homes IV, L.L.C. (Lot 36)
• Approval of minutes from May 25, 2022

The Board of Zoning Appeals approved a variance for a residential development to allow for a smaller separation between two homes. The Board also approved the meeting minutes from May 25, 2022.

• Approved 3.37-foot variance to the 20-foot minimum separation requirement for 6942 & 6948 Daybreak Dr (unanimous)
• Approved May 25, 2022 meeting minutes (unanimous)

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will hold public hearings and vote on two major amendments to the Stone Creek zoning cases (ZA2022-05 and ZA2022-03), and consider a $39,289 contract for Gateway planting. They will also discuss a new job description, a fuel policy, and opioid settlement fund use, among other administrative items.

• Public hearing and resolution on ZA2022-05 (Stone Creek Phase 1 major amendment)
• Public hearing and resolution on ZA2022-03 (Stone Creek Phase 2 major amendment)
• Motion to authorize $39,289 purchase and installation for 275 Gateway planting with Jeffrey Allen Corporation
• Motion to issue RFP for street trees
• Resolution adopting fuel policy

The Board of Trustees approved two major zoning amendments for Stone Creek and authorized a $39,289 contract for plantings at the I-275 and Colerain Avenue interchange. The board also approved the promotion of an Assistant Director of Public Services and a new firefighter.

• Approved $39,289 contract with Jeffrey Allen Corporation for 275 Gateway planting (3-0)
• Approved Zoning Case ZA2022-05 for Stone Creek Phase 1 (2-1)
• Approved Zoning Case ZA2022-03 for Stone Creek Phase 2 (2-1)
• Approved Resolution #80-22 for nuisance abatement at 11 properties (3-0)
• Approved Request for Proposals for street trees in Groesbeck and Northbrook (3-0)
• Approved Resolution #83-22 to amend organizational chart and job descriptions (2-1)
• Approved Resolution #84-22 adopting a new Fuel Policy (3-0)
• Approved promotion of Tawanna Molter to Assistant Director of Public Services (2-1)

Zoning Commission

The Colerain Township Zoning Commission will hold a public hearing on a major amendment to rezone 8944 Colerain Ave. (Wyler Honda) from R-6 to PD-B. The meeting also includes routine items like approval of minutes and election of officers. No other development plans or public hearings are scheduled.

• Public hearing ZA2022-07: Major amendment to ZA2002-02, zoning map amendment from R-6 to PD-B at 8944 Colerain Ave. (Wyler Honda), applicant James Watson, McGill Smith Punshon, Inc., owner Mountain Agency Colerain, LLC
• Approval of minutes from May 17, 2022
• Oath of office for Tim Bachman
• Election of officers

The Commission approved a zoning map amendment to rezone 3.863 acres at 8944 Colerain Ave. from Urban Residential to Planned Development - Business. The approval includes specific conditions regarding signage, inventory unloading, and a cross-access easement.

• Approved Case ZA2022-07 rezoning of 3.863 acres to PD-B (4-1)
• Approved May 17, 2022, meeting minutes (5-0)
• Elected Ms. McMullin as Chairperson (5-0)
• Elected Mr. Bachman as Vice-Chairperson (5-0)

Regular Meeting of the Board of Trustees

The Board of Trustees will hold a public hearing on the 2023 tentative tax budget and consider adopting the Groesbeck Strategic Reinvestment Plan. The meeting also includes presentations on self-insurance and a strategic plan for Groesbeck. Additional business involves software agreements and public safety resolutions.

• Public Hearing on 2023 Tentative Tax Budget
• Adoption of the Groesbeck Strategic Reinvestment Plan
• Agreement with Right Stuff Software for timekeeping software
• Contract with Spring Grove Cemetery for indigent burial
• Contract with Pitney Bowes for a postage machine

The Board of Trustees increased the Fire District appropriation by $3 million to cover initial construction costs for two new firehouses. The board also adopted the 2023 tentative tax budget and the Groesbeck Strategic Reinvestment Plan.

• Approved $3M appropriation increase for new firehouse construction (3-0)
• Approved 2023 Tentative Tax Budget (3-0)
• Adopted Groesbeck Strategic Reinvestment Plan (3-0)
• Approved Right Stuff Software timekeeping contract with $25,500 setup fee (3-0)
• Approved APWA accreditation agreement for Public Services Department (3-0)
• Passed Resolution #78-22 ordering abatement of 14 nuisance properties (3-0)
• Passed Resolution #77-22 declaring a junk motor vehicle at 3494 Poole Rd (3-0)
• Approved consent items including indigent burial contract ($795) and two new hires (3-0)

Colerain Community Improvement Corporation

The Colerain Community Improvement Corporation board is meeting to approve minutes, review Q2 2022 financial statements, and discuss the disposition of CIC assets. This is a regular business meeting with no public hearings or votes on specific projects listed.

• Approval of minutes from May 10, 2022 meeting
• Review of Q2 2022 financial statements
• Discussion of disposition of CIC assets

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will conduct hearings on four property-related appeals, including a non-conforming use expansion and three variances for accessory buildings and off-street parking. No substantive decisions are scheduled; the board will only hear testimony and consider evidence.

• BZA2022-06: Expansion of non-conforming use at 3118 Springdale Rd (Springhill Shopping Center, L.L.C.)
• BZA2022-08: Variance for accessory building at 2379 Roosevelt Ave (Edwin Dixon)
• BZA2022-09: Variance for accessory building at 10234 Snowflake Ln (Spencer Gregory D & Tiffany D)
• BZA2022-10: Variance(s) for off-street parking at 9804 Colerain Ave (O’Sam Mardin / Colerain Building, L.L.C.)

The Board of Zoning Appeals denied a variance to expand a non-conforming use at Springhill Shopping Center. It approved variances for accessory buildings at two residential properties and a parking variance for a commercial site on Colerain Avenue. The parking variance passed 4-1, while the other three decisions were unanimous.

• Denied variance for non-conforming use expansion at 3118 Springdale Rd (5-0)
• Approved accessory building variance at 2379 Roosevelt Ave (5-0)
• Approved accessory building variance at 10234 Snowflake Lane (5-0)
• Approved parking variance at 9804 Colerain Ave (4-1)

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold a regular meeting with presentations, proclamations, and multiple resolutions. Key actions include setting public hearings for two Stone Creek zoning amendments, authorizing demolition of three properties, and approving contracts for fire station design and professional services.

• Public hearings set for July 26, 2022 on ZA2022-05 and ZA2022-03 (Stone Creek Phase 1 & 2 amendments)
• Demolition resolutions for 7954 Harrison Avenue, 3483 Niagara Street, and 3484 Niagara Street
• Service order with Emersion Design LLC for Fire Station 26 and 102 architectural/engineering services
• Contract with OpenGov and Arcoro for professional services
• Proclamation recognizing July 11, 2022 as Ronald C. Harris Day

The Board of Trustees passed Resolution #76-22 dissolving the We Thrive Team, a partnership with Hamilton County Public Health, with all three trustees voting yes. Trustees also adopted a nuisance abatement resolution covering 19 properties, approved resolutions to demolish two unsafe buildings (7954 Harrison Avenue and 3483 Niagara Street), and tabled demolition of 3484 Niagara Street until July 26, 2022. The board authorized a service order with Emersion Design LLC for architectural and engineering work on Fire Station 26 and Fire Station 102, and set public hearings for July 26 on two Stone Creek zoning amendments.

• Approved Resolution #76-22 dissolving the We Thrive Team (3-0)
• Approved nuisance abatement resolution #74-22 for 19 properties, with taxes assessed to reimburse the Township (3-0)
• Approved Resolution #69-22 to demolish 7954 Harrison Avenue (3-0)
• Approved Resolution #72-22 to demolish 3483 Niagara Street (3-0)
• Tabled Resolution #73-22 for demolition of 3484 Niagara Street until July 26, 2022 (3-0)
• Approved Resolution #75-22 to apply for SORTA Transit Infrastructure Fund money for Colerain Avenue sidewalks (3-0)
• Approved motion authorizing Emersion Design LLC for Fire Station 26 and 102 architectural/engineering services (3-0)
• Approved motion setting July 26, 2022 public hearings for Stone Creek zoning cases ZA2022-05 and ZA2022-03 (3-0)

Zoning Commission

The Colerain Township Zoning Commission is holding a regular meeting with three public hearings on proposed amendments to prior zoning approvals. The hearings cover major amendments to Stone Creek Phase II and Phase I, and a minor amendment to the Rumpke landfill site. No final development plans, informal concept reviews, or other business items are on the agenda.

• Public hearing ZA2022-03: Major amendment to ZA2007-001 (Stone Creek Phase II) at 9825-9829 Colerain Ave. (Best Buy, Stone Creek Shopping Center), applicant Scott Huber / Stone Creek Retail, LLC
• Public hearing ZA2022-05: Major amendment to ZA2005-003 (Stone Creek Phase I) at 9911 Colerain Ave. (Starbucks), applicant Scott Huber / Stone Creek Retail, LLC
• Public hearing ZA2022-06: Minor amendment to ZA1999-06 (Rumpke) and ZA5-88 at 3800 Struble Rd, applicant Scott Huber / Rumpke Sanitary Landfill, Inc.

The Colerain Township Zoning Commission approved three major/minor amendments at its June 21, 2022 meeting. Case ZA2022-03 (Stone Creek Phase II, 9825-9829 Colerain Ave.) was approved unanimously with a condition requiring an ODOT cross-access easement be recorded before any zoning certificates or lot split. Case ZA2022-05 (Stone Creek Phase I, 9911 Colerain Ave./Starbucks) was approved unanimously with no conditions. Case ZA2022-06 (Rumpke, 3800 Struble Rd.) was approved 4-1, with Mrs. Smith voting no. The minutes list a condition for ZA2022-06 that repeats the Best Buy cross-access easement language from ZA2022-03; the source does not explain this.

• Approved Case ZA2022-03, Major Amendment to ZA2007-001 (Stone Creek Phase II) lot split at 9825-9829 Colerain Ave. (unanimous, 5-0), conditioned on recording an ODOT cross-access easement before zoning certificates or lot split
• Approved Case ZA2022-05, Major Amendment to ZA2005-003 (Stone Creek Phase I) lot split at 9911 Colerain Ave./Starbucks (unanimous, 5-0), no conditions
• Approved Case ZA2022-06, Minor Amendment to Consent Decree A0007121, ZA1999-06 and ZA5-88 (Rumpke) at 3800 Struble Rd. (4-1, Mrs. Smith no)
• Opened and closed public hearings for all three cases by roll-call votes
• Noted Mr. Grote resigned from the Commission; Board of Trustees will appoint an alternate
• Adjourned at 7:33 p.m.

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will consider multiple motions and resolutions, including contracts for employee benefits, a rooftop solar system, security cameras, and road sealing. They will also vote on demolitions, road acceptances, and a public hearing for the 2023 tentative tax budget.

• Contract with Current for $99,000 for rooftop solar system
• Contract with Strawser Construction for 2022 cape sealing for $230,000
• Donation of $9,000 to Summer Events Committee for 4th of July fireworks
• Demolition resolutions for properties at 9929 Capstan Drive, 7954 Harrison Avenue, 2864 Houston Road, 8806 Nabida Drive, 3483 and 3484 Niagara Street
• Public hearing on 2023 tentative tax budget set for June 28, 2022 at 7pm

The Board of Trustees approved a $230,000 cape sealing contract with Strawser Construction for 12 streets, a $99,000 rooftop solar system at 4300 Springdale Road (2-1, with Mr Unger voting no), and memoranda of understanding with three unions to make Juneteenth a paid holiday. Trustees also approved $9,000 for 4th of July fireworks, a $21,873 park security camera upgrade, and multiple property abatements and demolitions. Three demolition resolutions were tabled until June 28, 2022, and the board discussed but did not decide on fire station funding options.

• Approved $230,000 cape sealing contract with Strawser Construction for 12 streets (3-0)
• Approved $99,000 rooftop solar system at 4300 Springdale Road (2-1, Unger no)
• Approved Juneteenth holiday MOUs with IAFF, AFSCME, and FOP (3-0 each)
• Approved $9,000 donation to Summer Events Committee for 4th of July fireworks (3-0)
• Approved $21,873 contract with Silco for park security camera upgrades (3-0)
• Approved $67,048 purchase of two all-terrain vehicles with donated funds (3-0)
• Tabled demolition resolutions for 7954 Harrison Ave, 3483 Niagara St, and 3484 Niagara St until June 28, 2022
• Approved amended 2022 appropriations increasing four funds including $215,000 for road repavement (3-0)

Special Meeting of the Board of Trustees

The Colerain Board of Trustees is holding a special meeting to consider a resolution declaring a property a nuisance and ordering its abatement. The agenda contains only this one item of new business under public safety, with no other substantive matters listed.

• Resolution declaring nuisance and ordering abatement

The Board of Trustees approved a resolution to declare specific properties as nuisances and order their abatement. The decision followed a discussion regarding the timing of special meetings and the consistency of standards for homeowners.

• Approved Resolution Declaring Nuisance and Ordering Abatement (2-1)

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will conduct hearings on three appeals: a conditional use request for a property at 2550 W Galbraith Rd, an expansion of a non-conforming use at 3100 Springdale Rd, and multiple variances for a property at 8265 Colerain Ave. The board will also approve minutes from the February 23, 2022 meeting and set the next meeting for June 29, 2022.

• Conditional Use appeal for 2550 W Galbraith Rd (BZA2022-05)
• Non-Conforming Use expansion at 3100 Springdale Rd (BZA2022-06)
• Variance appeals for 8265 Colerain Ave (BZA2022-07)

The Colerain Township Board of Zoning Appeals approved a conditional use for a religious place of worship at 2550 W Galbraith Rd in a B-1 Neighborhood Business District, voting 5-0. A request to expand a non-conforming use for a wall sign at 3100 (3118) Springdale Rd in an R-6 Urban Residential District was tabled 5-0 to the next meeting so the board could review late-submitted material. The board also approved variances for an expansion at 8265 (8261) Colerain Ave, 5-0, with conditions that the variances end when the county issues a certificate of occupancy or passes the final inspection. The February 23, 2022 minutes were approved 5-0.

• Approved conditional use for a religious place of worship at 2550 W Galbraith Rd (5-0)
• Tabled expansion of non-conforming use for a wall sign at 3100 (3118) Springdale Rd (5-0)
• Approved variances for expansion at 8265 (8261) Colerain Ave with conditions (5-0)
• Approved February 23, 2022 minutes with an editorial correction (5-0)

Regular Meeting of the Board of Trustees

The Board of Trustees will hold a public hearing regarding a zoning amendment to change a development plan from retail to warehouse use. The meeting also includes presentations for newly promoted and hired fire, EMS, and police personnel.

• Zoning Case ZA2022-04: Major amendment to change use from retail to warehouse
• $48,376 contract with Trane for HVAC control system upgrades at 4200 Springdale Road
• Request for Proposals for the lease of the Colerain Park concession stand
• Resolution for the sale of obsolete or unneeded equipment and vehicles
• Appointment of Jennifer Caunin and Heather Harlow to the Hamilton County Tax Incentive Review Council

The Board of Trustees approved Resolution #54-22, a major amendment to a final development plan changing use from retail to warehouse (Case ZA2022-04), following a unanimous zoning commission recommendation. Trustees also approved a $48,376 contract with Trane for HVAC control system upgrades at 4200 Springdale Road, issued an RFP for the Colerain Park concession stand lease, passed a nuisance abatement resolution covering 15 properties, and approved disposal of two obsolete vehicles. All votes were 3-0. Several residents raised questions during citizens address about contract transparency, spending, and property abatement status.

• Approved Resolution #54-22: major amendment to final development plan ZA4-89, changing use from retail to warehouse (3-0)
• Approved $48,376 contract with Trane for HVAC control system upgrades at 4200 Springdale Road (3-0)
• Approved motion to issue RFP for lease of Colerain Park concession stand (3-0)
• Passed Resolution #52-22 declaring nuisance and ordering abatement at 15 properties (3-0)
• Passed Resolution #53-22 authorizing disposal by sale of two obsolete vehicles/equipment via GovDeals (3-0)
• Approved appointment of Jennifer Caunin and Heather Harlow to Hamilton County Tax Incentive Review Council (3-0)
• Approved all consent items: new hires Anne Mier ($15/hr) and Justin Matevia ($13/hr), and Zix software contract (3-0)
• Approved minutes from May 10, 2022 Special and Regular Meetings (3-0)

Zoning Commission

The Colerain Township Zoning Commission will conduct public hearings regarding major amendments for Stone Creek BV, Stone Creek Shopping Center, and 6401 Colerain Ave. The commission will also review informal concepts for 8944 Colerain Ave. and 2768 Struble Rd. and discuss staff discretion regarding application processes.

• Public hearing for major amendment at 9911 Stone Creek BV and 9825-9 Colerain Ave.
• Public hearing for major amendment at 6401 Colerain Ave. (Former Kroger)
• Informal concept review for rezoning 8944 Colerain Ave. from R-6 to PD-B
• Informal concept review for major modification to PD-R at 2768 Struble Rd.
• Discussion regarding staff leniency and discretion in accepting or denying applications

The Colerain Township Zoning Commission met on May 17, 2022, and voted to deny Case ZA2022-03, a major amendment request for the Stone Creek Shopping Center. The Commission also approved a major amendment for the Mt. Airy Kroger property at 6401 Colerain Ave. to allow product storage for the Grippo's facility. Additionally, the Commission held informal concept reviews for 8944 Colerain Ave. (Wyler Honda) and 2768 Struble Rd., and approved past meeting minutes.

• Approved January 18, 2022 meeting minutes (3-0 with 2 abstentions)
• Approved March 15, 2022 meeting minutes (5-0)
• Denied Case ZA2022-03 Major Amendment for Stone Creek Shopping Center (4-1)
• Approved Case ZA2022-04 Major Amendment for Mt. Airy Kroger at 6401 Colerain Ave. (5-0)
• Confirmed Staff may use proper discretion in reviewing substandard applications
• Adjourned the meeting (straw poll: all members aye)

Special Meeting of the Board of Trustees

The Colerain Board of Trustees is holding a special work session to discuss TIF (Tax Increment Financing) revenues and capital planning. No formal decisions are listed on the agenda; it is a discussion-oriented meeting.

• Work session on TIF revenues
• Capital planning discussion

The Board of Trustees held a work session on TIF revenues and capital planning. Staff presented current TIF projects and revenue, and trustees discussed whether to fund two fire stations with $7.4 million in federal COVID relief money or through debt financing. No decisions were made; the only vote was to adjourn.

• No substantive decisions were made; the meeting was a work session only
• Motion to adjourn approved (all voted yes)

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will conduct public hearings on demolition requests for six residential properties and a zoning map amendment at 11850 Colerain Road. The board will also consider resolutions related to nuisance properties and junk vehicles, promotions within public safety departments, and professional service contracts for architectural and engineering work.

• Public hearings on demolition of 9929 Capstan Drive, 7954 Harrison Avenue, 3483 Niagara Street, 3484 Niagara Street, 8806 Nabida Drive, and 2864 Houston Road
• Zoning map amendment at 11850 Colerain Road from B-3 to R-2
• Resolution declaring nuisance and ordering abatement for junk motor vehicles
• Master services agreements with American Structurepoint Inc, Geotechnology LLC, and Terracon Consultants Inc for professional services
• Promotions in Police Department and Fire and EMS Department, new hires, and donations totaling $700

The Board of Trustees approved Resolution #51-22 to rezone 6.528 acres at 11850 Colerain Road from B-3 Commerce to R-2 Estate Residential, following a unanimous Zoning Commission recommendation. Trustees also passed resolutions declaring a junk vehicle at 6780 Rutherford Ct and nuisance abatement at six properties, and approved promotions and new hires in the police and fire departments. Public hearings were held on six proposed demolitions, but no demolition decisions were made at this meeting. The board scheduled public hearings for zoning cases ZA2022-03 and ZA2022-04 for May 24, 2022.

• Approved Resolution #51-22 rezoning 11850 Colerain Road from B-3 to R-2 (3-0)
• Approved Resolution #49-22 declaring a junk vehicle at 6780 Rutherford Ct (3-0)
• Approved Resolution #50-22 for nuisance abatement at six properties (3-0)
• Approved promotions: Dean Doerflein to Lieutenant, Samantha Carter to Sergeant (3-0)
• Approved new full-time firefighters Archer Ehrenschwender, Travis Faucett, Daniel Snyder (3-0)
• Approved part-time firefighter/EMTs Christopher Collins, Patrick Murray, Tyler Todhunter (3-0)
• Approved new hire Herb Doerflein as Environmental Enforcement Officer (3-0)
• Scheduled public hearings for zoning cases ZA2022-03 and ZA2022-04 for May 24, 2022 (3-0)

Colerain Community Improvement Corporation

The Colerain Community Improvement Corporation will hold a regular board meeting. The board will review Q1 2022 financial statements, consider appointing a new board member, and discuss offers to purchase CIC-owned properties.

• Review of Q1 2022 financial statements
• Appointment of an additional board member
• Discussion of offers for purchase of CIC-owned properties

Special Meeting of the Board of Trustees

The Colerain Board of Trustees is holding a special work session focused solely on the Economic Development Strategic Plan. No formal decisions or votes are listed on the agenda; it is a discussion session.

• Work session on Economic Development Strategic Plan

The Board of Trustees held a work session to discuss an economic development strategic plan for the township. Trustees reviewed five key development goals and discussed potential strategies regarding housing, manufacturing, and commercial redevelopment, including the Northgate Mall property. No formal votes or legislative actions were taken during this meeting.

• Held work session on economic development strategy
• Adjourned meeting (unanimous)

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold its regular meeting, covering routine items like minutes approval and new hires, along with several resolutions and motions. Key actions include adopting amended 2022 appropriations, setting standard allowances for American Rescue Plan Act (ARPA) funds, authorizing additional ARPA expenditures, approving a facility master plan, and releasing architectural services for Fire Station 26 and Station 102. The board will also consider authorizing a gas aggregation agreement and a contract with One Stop Pest Control.

• Resolution adopting amended appropriations for 2022
• Resolution adopting standard allowance for ARPA fund expenditures
• Resolution authorizing additional ARPA fund expenditures
• Motion to approve Facility Master Plan
• Motion authorizing architectural services for Fire Station 26 and Station 102

The Colerain Board of Trustees approved the Facility Master Plan and authorized a scope of services for architectural services to replace Fire Stations 26 and 102. The board also adopted resolutions regarding American Rescue Plan Act (ARPA) funds, amended appropriations, nuisance abatements, and equipment disposal. Additionally, the board approved several new hires, a gas aggregation agreement authority, and a pest control contract.

• Approved minutes for April 12, 2022 Special and Regular meetings (All voted Yes)
• Approved Wasted Food Stops with Us Day proclamation (All voted Yes)
• Approved Germania Society of Cincinnati Weekend proclamation (All voted Yes)
• Adopted Resolution #43-22 declaring nuisances and ordering abatement at seven properties (All voted Yes)
• Adopted Resolution #44-22 for disposal by sale of obsolete mowers (All voted Yes)
• Adopted Resolution #45-22 authorizing amended appropriations for 2022 (All voted Yes)
• Adopted Resolution #46-22 adopting the standard allowance for ARPA funds (All voted Yes)
• Adopted Resolution #47-22 authorizing additional expenditure from ARPA funds (All voted Yes)

Special Meeting of the Board of Trustees

This is a special work session of the Colerain Board of Trustees, focused solely on discussing a rental registration program. No formal decisions are listed on the agenda; it is a discussion item only.

• Work session on rental registration program

The Colerain Board of Trustees held a work session to discuss the township's rental registration program, current registration numbers, and potential enforcement strategies. The board also amended the agenda to allow for citizen input. No formal policy decisions or votes on ordinances were recorded, other than a motion to adjourn.

• Amended agenda to allow up to three minutes of citizen input
• Adjourned the meeting (passed with all voting yes)

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will meet April 12 to decide on public safety permits, vehicle disposal, and contracts including a $13,436 composting services agreement. Presentations on facility planning and stormwater management will be given, and multiple demolition hearings are scheduled for May 10.

• Motion to issue noise resolution permit to McDogs Lakeside Saloon
• Resolution declaring nuisance and ordering abatement for junk motor vehicles
• Resolution to dispose of township vehicles and equipment valued over $2,500
• Motion to authorize $13,436 contract with GoZero for residential composting services
• Motion requesting public hearings on demolitions at 9929 Capstan Drive, 7954 Harrison Avenue, and 3483/3484 Niagara Street on May 10

The Board approved a grant-funded residential composting program and a contract with GoZero for services. Trustees scheduled public hearings for the demolition of six vacant properties and approved several public safety and administrative contracts. A policy change was adopted to allow pregnancy and childbirth as applicable uses for the sick leave donation bank.

• Approved $18,911 Hamilton County grant and $13,436 GoZero contract for residential composting
• Scheduled public hearings for demolition of 9929 Capstan Dr, 7954 Harrison Ave, 3483 Niagara St, 3484 Niagara St, 8806 Nabida Dr, and 2864 Houston Rd
• Approved noise resolution permit for McDogs Lakeside Saloon (unanimous)
• Approved EMS billing renewal with Medicount Management, Inc. (unanimous)
• Approved HealthEMS software renewal with Sansio (unanimous)
• Approved Resolution #30-22 for nuisance abatement at 9 properties (3-0)
• Approved food truck rentals at Clippard Park at $100 per day (unanimous)
• Approved RFP for rooftop solar at 4300 Springdale Road (2-1)

Zoning Commission

The Colerain Township Zoning Commission will hold a public hearing on a zoning map amendment to rezone property at 11850 Colerain Rd from B-3 to R-2, requested by Terry & Elizabeth Hair. The meeting also includes approval of minutes from December 21, 2021, and an oath of office for Mr. Grote. No other development plans or business items are on the agenda.

• Public hearing on ZA2022-02: rezone 11850 Colerain Rd from B-3 to R-2
• Approval of minutes from December 21, 2021
• Oath of office for Mr. Grote

The Colerain Township Zoning Commission voted 5-0 to recommend approval of a zoning map amendment rezoning 11850 Colerain Rd (6.528 acres) from B-3 to R-2. The commission also voted 5-0 to deny scheduling a special April meeting for an informal concept review, with commissioners citing concerns about past violations of 2002 conditions on the property and requesting a thorough inspection and a list of all conditions from case ZA2002-02. The December 21, 2021 minutes were approved 5-0. Al Grote was administered the Oath of Office as a primary member of the commission.

• Recommended approval of ZA2022-02: rezone 11850 Colerain Rd (6.528 acres) from B-3 to R-2 (5-0)
• Denied scheduling a special April 2022 meeting for an informal concept review (5-0)
• Approved December 21, 2021 minutes (5-0)
• Administered Oath of Office to Al Grote as a primary commission member

Regular Meeting of the Board of Trustees

The Board of Trustees will consider adopting the 2022 permanent appropriations and a one-year moratorium on new electronic smoking and vapor product establishments. The meeting also includes several demolition resolutions and discussions regarding gas aggregation and solar projects.

• One-year moratorium on new electronic smoking and vapor product establishments
• Adoption of 2022 Permanent Appropriations
• Demolition resolutions for properties at 9929 Capstan Drive, 7954 Harrison Avenue, 9970 Hollis Drive, 2864 Houston Road, 8806 Nabida Drive, 3483 Niagara Street, and 3484 Niagara Street
• Gas aggregation agreement at or below $0.56 per ccf per month for 24 months
• Purchase agreement with Axon Enterprise, Inc. for additional body cameras

The Colerain Board of Trustees adopted the 2022 permanent appropriations totaling $40,921,320.05 and approved salary increases for the Township Administrator and Assistant Township Administrator. The board also authorized a 24-month natural gas aggregation agreement at or below $0.56 per ccf, enacted a one-year moratorium on new vape shops, and approved several property demolitions and safety purchases.

• Adopted Resolution #29-22 for 2022 permanent appropriations totaling $40,921,320.05
• Increased Township Administrator Geoff Milz's salary from $132,612.50 to $150,000 effective April 1, 2022
• Increased Assistant Township Administrator Jeff Weckbach's salary by $5,000
• Authorized natural gas aggregation agreement with Energy Alliances at or below $0.56 per ccf for 24 months
• Passed Resolution #21-22 imposing a one-year moratorium on new electronic smoking and vape device establishments (2-1 vote)
• Authorized purchase of a Ninhydrin Fingerprint Processing Chamber for $19,994.83 and Axon body cameras for $22,646.50
• Approved right-of-way consulting services contract with Dunrobin Associates, LLC for Colerain Ave Streetscape project
• Approved demolitions for seven vacant and unsafe properties including 9929 Capstan Drive and 7954 Harrison Avenue

Colerain Community Improvement Corporation

The Colerain Community Improvement Corporation Board of Directors will meet to discuss organization bylaws and membership. The board will also appoint township official members and elect officers for the year.

• Discussion of CIC Bylaws and Membership
• Appointment of Township Official Members and Election of Officers
• Acceptance of 2021 Financial Reports
• Setting of 2022 CIC Meeting Schedule

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will hold an organizational and regular meeting, including the election of officers and the swearing in of appellants. The board will hear two variance requests: one for property at 10133 Pottinger Rd. and another for 3530 Springdale Rd. The agenda also includes approval of minutes from previous meetings and scheduling of the next meeting.

• Variance request BZA2022-03 for 10133 Pottinger Rd. (applicant Graham Parsons, owner Board of Education Northwest Local School District) to sections 7.3 and 12.1
• Variance request BZA2022-04 for 3530 Springdale Rd. (applicant Twyla Heinlein, owner Hollenkamp Holdings L.L.C.) to section 15.8.3
• Election of officers
• Approval of minutes from December 17, 2021 and January 26, 2022

The Colerain Township Board of Zoning Appeals approved variances for a proposed multi-family development at 10133 Pottinger Rd. (BZA2022-03) with conditions A-J, including a required vehicle turnaround and an HOA rental restriction of 15% or less. The Board also granted sign variances at 3530 Springdale Rd. (BZA2022-04) by a 4-1 vote, with Mr. Roberto voting nay. The Board elected Mr. Schupp as Secretary, Mr. Bartolt as Vice-Chairperson, and Mr. Roberto as Chairperson, all unanimously. Minutes from December 17, 2021 and January 26, 2022 were approved unanimously.

• Approved BZA2022-03 variances for 10133 Pottinger Rd. with conditions A-J (5-0)
• Approved BZA2022-04 sign variances for 3530 Springdale Rd. (4-1, Roberto nay)
• Appointed Mr. Schupp as Secretary (5-0)
• Appointed Mr. Bartolt as Vice-Chairperson (5-0)
• Appointed Mr. Roberto as Chairperson (5-0)
• Approved December 17, 2021 minutes (5-0)
• Approved January 26, 2022 minutes (5-0)
• Adjourned meeting at approximately 8:38 p.m. (5-0)

Special Meeting of the Board of Trustees

This is a special meeting of the Colerain Board of Trustees consisting solely of an executive session at 5:00 PM, followed by adjournment. No public decisions, discussions, or votes are on the agenda; the item is purely procedural.

• Executive session at 5:00 PM

The Board of Trustees met to discuss the employment and compensation of public employees in an executive session. No action was reported following the session, and the meeting was adjourned.

• Entered executive session to discuss personnel (3-0)
• Adjourned meeting (3-0)

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will hold public hearings on three zoning cases and vote on new trash collection contracts, impound fees, and capital purchases at this regular meeting. Proclamations and swearing-in ceremonies for new employees are also scheduled.

• Public hearing on zoning text amendments for charitable donation containers and mobile food service uses
• Vote on contract with Rumpke and 1800 Got-Junk for trash abatement services
• Vote to authorize impound fees for 2022 with Police Department Rotation Wreckers
• Vote to approve rezoning at 3545 and 3547 Springdale Road
• Vote to purchase a new dumptruck and increase mower capital purchases

The Board of Trustees approved zoning text amendments for charitable donation containers and mobile food service uses, and a map amendment for 3545 Springdale Road. Trustees also authorized trash abatement contracts, a Wi-Fi infrastructure upgrade, and several personnel appointments, including a new Assistant Chief of Police. Additionally, the Board adopted a new policy book and issued four proclamations recognizing community members and awareness weeks.

• Approved trash abatement contract with Rumpke and 1800 Got-Junk (3-0)
• Approved zoning text amendments for donation containers and food trucks (3-0)
• Approved rezoning at 3545 and 3547 Springdale Road (3-0)
• Approved $21,280 Wi-Fi infrastructure upgrade contract (3-0)
• Approved $220,000 capital purchase for a dump truck (3-0)
• Approved $1,000 increase for parks mower purchase (3-0)
• Adopted new Township Policy Book (3-0)
• Approved consent agenda for new hires and promotions (3-0)

Board of Zoning Appeals

The Board will conduct an organizational meeting and hear one active appeal. One previously scheduled appeal for 3881 Woodsong Dr has been withdrawn by the applicant.

• Variance request for 3688 Springdale Rd (BZA2022-02)
• Withdrawal of appeal for 3881 Woodsong Dr (BZA2022-01)

The Colerain Township Board of Zoning Appeals approved a request for a 15-foot variance to the buffer yard requirement (Article 14, §14.5.2(A)) for 3688 Springdale Rd., Cincinnati, OH 45251, with conditions. The vote was unanimous, 5-0, with the condition that the 2021 landscaping recommendations be included in the approval; the Board excluded Staff's recommended condition to increase plantings by about 37.5%. Case BZA2022-01 was withdrawn by the applicant and was not heard. The meeting was otherwise procedural and adjourned at about 7:20 p.m.

• Approved 15-ft buffer yard variance at 3688 Springdale Rd (5-0), with 2021 landscaping recommendations attached
• Excluded Staff's recommended condition to increase plantings by about 37.5%
• Case BZA2022-01 withdrawn by applicant; not heard
• Adjourned at approximately 7:20 p.m. (5-0)

Special Meeting of the Board of Trustees

The Board of Trustees scheduled a special meeting for January 25, 2022. The agenda consists only of the opening of the meeting, an executive session, and adjournment.

• Executive Session scheduled for 6:00 PM

The Board of Trustees held a special meeting on January 25, 2022, and went into executive session at 6:02pm under ORC 121.22(G)(1) to discuss employment of public employees, specifically the promotion of employees to assistant Chief of Police. The session ended and the meeting resumed at 9:40pm; Mr Milz reported nothing from executive session. No promotions or other substantive actions were decided in open session, and the board adjourned at 9:41pm.

• Entered executive session to discuss police promotions to assistant Chief of Police (3-0)
• No action or report from executive session
• Adjourned (all voted yes)

Zoning Commission

The Colerain Township Zoning Commission is holding a regular meeting. The main item is a public hearing on a text amendment (ZA2022-01) that would add standards and regulations for charitable donation containers as temporary accessory structures, and add a definition for them. Other agenda items are procedural, such as approving minutes and electing officers.

• Public hearing on ZA2022-01: Text amendment to Section 10.4 regarding charitable donation containers
• Text amendment to Section 16.2 to add definition of 'Charitable Donation Container'
• Approval of minutes from September 21, 2021
• Election of officers

The Zoning Commission held its organizational meeting, electing Aloysius Grote as Chair and McMullin as Vice-Chair. The primary substantive action was a unanimous recommendation to approve Case ZA2022-01, a zoning text amendment regulating charitable donation containers, subject to specific conditions. Commissioners discussed enforcement challenges and requested modifications to the proposed text, including clarifying container sizes and excluding neighborhood book donation points.

• Aloysius Grote appointed Chair (4-0)
• Ms. McMullin appointed Vice-Chair (4-0)
• December 21, 2021 minutes approved (2-0 with 2 abstentions)
• Timothy Bachman sworn in as alternate member
• Recommendation to approve Case ZA2022-01 with conditions (5-0)

Regular Meeting of the Board of Trustees

The Board of Trustees will review the Fire & EMS 2021-2026 Strategic Plan and hold public hearings regarding lighting districts and sidewalk maintenance. The meeting includes decisions on road construction contracts, bus pull-off grants, and various zoning amendments.

• Public hearings for Dunlap Grove and Hunters Ridge 2021 lighting districts
• Sidewalk maintenance assessments for Arborwood, Grovewood, and Springdale
• Contract with Adleta Construction for the 2022 Road Program
• Grant agreement with SORTA for bus pull-offs
• Zoning amendments for mobile food service and 3545-3547 Springdale Road

The Board of Trustees approved a $1,893,692.29 contract with Adleta Construction for the 2022 Road Program, the lowest of four bids but above the engineer's estimate of $1,756,552.60. Trustees also approved a grant agreement with SORTA for four bus pull-offs along Colerain Avenue, a $585,068 project with a $385,082 SORTA grant and $199,986 township share. Sidewalk maintenance assessments for portions of Arborwood, Grovewood, and Springdale were adopted, and nuisance abatement resolutions covering five properties and junk vehicles at 3084 West Galbraith Road passed. Three zoning public hearings were set for February 8, 2022, and a special assessment policy for road repavement was adopted.

• Approved $1,893,692.29 contract with Adleta Construction for 2022 Road Program (3-0)
• Approved SORTA grant agreement for four bus pull-offs; $585,068 project, $385,082 grant, $199,986 township share (3-0)
• Adopted Resolution #6-22 for sidewalk maintenance assessments on portions of Arborwood, Grovewood, and Springdale (3-0)
• Passed Resolution #4-22 declaring nuisance and ordering abatement at five properties (3-0)
• Passed Resolution #5-22 declaring junk motor vehicles at 3084 West Galbraith Road (3-0)
• Set February 8, 2022 public hearings on food truck rules, 3545-3547 Springdale Road rezoning, and donation container rules (3-0)
• Adopted Resolution #9-22 establishing a special assessment policy for road repavement (3-0)
• Approved purchase of four bus benches at under $3,000 each (3-0)

Special Meeting of the Board of Trustees

The Colerain Township Board of Trustees is holding its annual organizational meeting to elect a president and vice president, establish rules of procedure, and approve a series of administrative items for 2022. These include hiring a new Director of Development, authorizing fund transfers and capital equipment purchases, and setting the regular meeting schedule. The agenda is largely procedural and administrative, with no major policy decisions or public hearings listed.

• New hire: Director of Development in the Development Department
• Resolution authorizing advance of funds for CDBG (Community Development Block Grant)
• Motion to authorize purchase of capital equipment and vehicles per Schedule A
• Motion to approve 2022 regular meeting dates and rules for special meetings
• Resolution authorizing expenditure of public monies for coffee, meals, refreshments, or other amenities

At its January 4, 2022 special organizational meeting, the Colerain Township Board of Trustees elected Matt Wahlert as President and Dan Unger as Vice President for 2022. The board approved a $115,000 advance from the General Fund to the CDBG fund and transfers totaling $1,177,797.67 from the General Fund to the Park, Zoning, and Community Center funds. Trustees also approved a capital equipment purchase list after amending it to remove a $100,000 solar fund, and kept the Administrator's purchase-order signing limit at $2,500 rather than raising it to $10,000.

• Elected Matt Wahlert as President of the Board of Trustees for 2022 (3-0)
• Elected Dan Unger as Vice President of the Board of Trustees for 2022 (3-0)
• Approved consent item hiring David Miller as Director of Development at $40.87/hour, 40 hours/week (3-0)
• Adopted Rules of Procedure for Trustee meetings (3-0)
• Passed Resolution #1-22 authorizing a $115,000 advance from the General Fund to Fund 2908-CDGB (3-0)
• Passed Resolution #2-22 transferring $933,785.38 to the Park Fund, $230,244.70 to the Zoning Fund, and $13,767.59 to the Community Center Fund (3-0)
• Approved 2022 capital equipment and vehicle purchases after amending the motion to eliminate the $100,000 solar fund (3-0)
• Amended and approved a motion keeping the Administrator's purchase-order signing authority at $2,500, not $10,000 (3-0)