Colerain public meetings in 2022
36 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Board of Zoning Appeals
The Colerain Township Board of Zoning Appeals is meeting to hear two zoning appeals and review administrative matters, including 2023 meeting dates and member appointments. The board will consider a refusal to issue a zoning certificate for an accessory structure at 7539 Colerain Avenue and a sign variance request at 9024 Colerain Avenue.
- Hearing of Appeal BZA2022-17 regarding a zoning certificate for an accessory structure at 7539 Colerain Avenue (Parcel 510-0071-0020-00)
- Hearing of Appeal BZA2022-18 regarding a freestanding sign variance at 9024 Colerain Avenue (Parcel 510-0104-0111-00)
- Approval of minutes from the November 30th, 2022 meeting
- Review of 2023 Submission and Meeting Dates and 2023 BZA Member Appointments
Zoning Commission
The Colerain Township Zoning Commission will meet to consider the Final Development Plan for ZA2022-07 Wyler Honda. The commission will also address administrative items, including the approval of the 2023 meeting calendar and the resignation of Mr. Fehring.
- Final Development Plan: ZA2022-07 Wyler Honda
- Approval of 2023 Zoning Commission meeting calendar
- Acceptance of Mr. Fehring’s resignation
- Code Enforcement Progress Update
Regular Meeting of the Board of Trustees
The Colerain Board of Trustees will meet December 13 to decide on public safety purchases, engineering services, and the 2023 budget. They will also hear presentations, recognize an Eagle Scout, and take up zoning and development matters.
- Authorize capital lease for police cruisers
- Approve $132,300 sidewalk engineering contract for Springdale Road
- Adopt 2023 Strategic Plan and Budget Book
- Approve $304,815 property insurance policy with Ohio Plan
- Set January 10 public hearing on major development plan amendment for 6401 Colerain Avenue
Board of Zoning Appeals
The Colerain Township Board of Zoning Appeals is meeting to hear two variance requests for properties located at 5940 Day Road and 8590-8650 Pippin Road. The board will also review the minutes from its October 26th, 2022 meeting and introduce the proposed 2023 meeting dates.
- BZA2022-15: Variance request for Side Yard Setback and Rear Yard Setback at 5940 Day Road (Parcel 510-0260-0045-00) by Evan Kramer
- BZA2022-16: Variance request from §12.1.5 (D) and §12.1.5 (E) at 8590-8650 Pippin Road (Parcel 510-0062-0231-00) by 4 Horizons Group LLC
- Approval of meeting minutes from October 26th, 2022
- Introduction of 2023 meeting dates
Regular Meeting of the Board of Trustees
The Colerain Board of Trustees will consider several actions, including authorizing contracts for the construction of Fire Stations 26 and 102, adopting a rental registration and maintenance standards resolution, and approving a collective bargaining agreement with AFSCME. The board will also receive presentations on the 2023 budget and strategic plan, and discuss traffic calming measures.
- Motion to authorize agreement with Pepper Construction as Construction Manager at Risk for Fire Stations 26 and 102
- Motion to authorize $44,000 contract with ZHCx for commissioning services for Fire Stations 26 and 102
- Resolution adopting rental registration and rental unit maintenance standards
- Resolution declaring junk motor vehicles at 2733 Roosevelt Ave. and 6666 Schweitzerhoff Rd.
- First reading of 2023 Strategic Plan and Budget Book
Joint Economic Development District Board
The Joint Economic Development District (JEDD) Board is meeting to conduct its annual business. The agenda includes the approval of past meeting minutes, the swearing-in of new board members, and a vote on quarterly financial statements.
- Approval of April 13, 2021 meeting minutes
- Swearing-in of new board members
- Approval of quarterly financial statements
Regular Meeting of the Board of Trustees
The Colerain Board of Trustees will meet to discuss administrative, public safety, and development matters. The agenda includes swearing in new police and fire personnel, adopting a five-year road repair plan, and considering resolutions for nuisance and junk vehicle abatement. Trustees will also discuss ARPA funding and establish a rental registration program.
- Adopt Five Year Plan for Road Repairs
- Set public hearing for demolition of 4519 Poole on Dec 13, 2022
- Resolution establishing rental registration
- Contract with Spring Grove Cemetery for $795
- New hires for Administration, Fire/EMS, and Police departments
Regular Meeting of the Board of Trustees
The Board of Trustees will address various administrative and public service items, including the 2023 tax budget and a collective bargaining agreement with the IAFF Local 3915. The meeting also covers property nuisance resolutions, a new rental registration program, and the establishment of Halloween trick-or-treat hours.
- Agreement with Cartegraph for asset management for $44,000
- Collective bargaining agreement with IAFF Local 3915
- Resolution establishing rental registration
- Contract with Urban Canopy Works for $3,100
- Acceptance of 2023 tax budget amounts and rates
Colerain Community Improvement Corporation
The Colerain Community Improvement Corporation Board of Directors holds a meeting on October 11, 2022. The agenda includes approval of previous meeting minutes, a motion to amend the CIC Code of Regulations, and consideration of financial statements and contracts.
- Motion to Amend the CIC Code of Regulations
- Motion to Accept the Q3 2022 Financial Statements
- Motion to Enter into Contract with Plattenburg for Financial Statement Preparation for $1,950
- Motion to Accept the revised Q2 Financial Statements
Records Commission
The Colerain Records Commission will meet to review an updated records listing. The agenda also includes the approval of minutes from the November 18, 2021, meeting and a period for citizens to address the commission.
- Approval of November 18, 2021 minutes
- Review of updated records listing
Board of Zoning Appeals
The Colerain Township Board of Zoning Appeals will hold a regular meeting to hear two variance requests. One seeks a variance to the agricultural uses section for a property at 5100 Hubble Rd., and the other requests variances for side yard setback, minimum lot width, and minimum lot area for a property at 11321 Hamilton Ave. The board will also approve minutes from the previous meeting.
- Variance request BZA2022-12: agricultural use variance for 5100 Hubble Rd., parcel 510-0214-0022-00, applicant Melissa Rice, owner Julie G. Felix
- Variance request BZA2022-13: side yard setback, minimum lot width, and minimum lot area variances for 11321 Hamilton Ave., parcel 510-0021-0065-00, applicant Cristo Homes, owner Toebben LTD
- Approval of minutes from August 24, 2022 meeting
Regular Meeting of the Board of Trustees
The Board of Trustees will consider several resolutions and motions, including constructing Fire Stations 26 and 102 using existing funds without bonds, and a separate resolution to sell bonds for their construction. The board will also discuss traffic calming, a demolition, a facade improvement program, and first readings on nuisance property and rental registration ordinances.
- Motion to construct Fire Station 26 & 102 with existing funds, no bonds
- Resolution to sell bonds for construction of Fire Stations 26 and 102
- Resolution for demolition of property at 4519 Poole Road
- Discussion on temporary and permanent traffic calming for 2023 budget and road plan
- First reading of resolution establishing rental registration
Regular Meeting of the Board of Trustees
The Colerain Board of Trustees will meet September 13 to approve the 2023–2027 road maintenance plan, maintenance agreements for Colerain Avenue bus bays, and a $108,780 street-tree contract. They will also discuss results of a cleaning-services RFP, new hires, and several facility and grant agreements.
- Motion Adopting 2023–2027 Road Maintenance Plan
- Motion Approving Maintenance Agreement with ODOT for Colerain Avenue Bus Bays
- Motion Authorizing $108,780 Agreement for Street Trees with Custom Landscaping
- Motion Authorizing $23,125 Change Order with KZF for Colerain Avenue Sidewalk Project
- Motion Authorizing $130,000 per year Agreement with Scott Sollmann as Law Director for Two Years
Regular Meeting of the Board of Trustees
The Colerain Board of Trustees will hold a public hearing and vote on a zoning map amendment for 8944 Colerain Avenue, requesting a rezone from R-6 to PD-B. The board will also consider several resolutions, motions, and consent items, including police chief promotion, junk vehicle declarations, a police services agreement, and various contracts and donations.
- Public hearing and resolution on ZA2022-07: rezone 8944 Colerain Avenue from R-6 to PD-B
- Approval of Police Chief promotion at $57.22/hour
- Motion to authorize police services agreement with T. Northgate Mall, LLC
- Resolution to appoint Jeff Weckbach as Township Administrator
- Consent items include $105,000 demolition grant and $4,618 donations to Fire/EMS and Police
Special Meeting of the Board of Trustees
This is a special meeting of the Colerain Board of Trustees with only an executive session scheduled, followed by adjournment. No public decisions, discussions, or action items are listed on the agenda.
- Executive session at 7PM
Regular Meeting of the Board of Trustees
The Colerain Board of Trustees will hold a regular meeting with an executive session at 6 PM and public session at 7 PM. They will consider several contracts, including a records management system, road striping, a park project, and a zoning amendment, as well as resolutions on nuisance abatement and creating an opioid settlement fund. The agenda also includes a presentation for a new police officer and a discussion of 2023 strategic plan goals.
- Motion to authorize $86,000 purchase agreement with Peel9 for records management and analytics system
- Motion to approve thermoplastic and line stripping with A&A Safety for $37,448.48
- Motion to authorize agreement with Human Nature for Fort Colerain Phase III for $39,485
- Motion to authorize agreement with KZF for zoning resolution amendment for $92,000
- Resolution creating opioid settlement fund
Regular Meeting of the Board of Trustees
The Colerain Board of Trustees will hold public hearings and vote on two major amendments to the Stone Creek zoning cases (ZA2022-05 and ZA2022-03), and consider a $39,289 contract for Gateway planting. They will also discuss a new job description, a fuel policy, and opioid settlement fund use, among other administrative items.
- Public hearing and resolution on ZA2022-05 (Stone Creek Phase 1 major amendment)
- Public hearing and resolution on ZA2022-03 (Stone Creek Phase 2 major amendment)
- Motion to authorize $39,289 purchase and installation for 275 Gateway planting with Jeffrey Allen Corporation
- Motion to issue RFP for street trees
- Resolution adopting fuel policy
Zoning Commission
The Colerain Township Zoning Commission will hold a public hearing on a major amendment to rezone 8944 Colerain Ave. (Wyler Honda) from R-6 to PD-B. The meeting also includes routine items like approval of minutes and election of officers. No other development plans or public hearings are scheduled.
- Public hearing ZA2022-07: Major amendment to ZA2002-02, zoning map amendment from R-6 to PD-B at 8944 Colerain Ave. (Wyler Honda), applicant James Watson, McGill Smith Punshon, Inc., owner Mountain Agency Colerain, LLC
- Approval of minutes from May 17, 2022
- Oath of office for Tim Bachman
- Election of officers
Colerain Community Improvement Corporation
The Colerain Community Improvement Corporation board is meeting to approve minutes, review Q2 2022 financial statements, and discuss the disposition of CIC assets. This is a regular business meeting with no public hearings or votes on specific projects listed.
- Approval of minutes from May 10, 2022 meeting
- Review of Q2 2022 financial statements
- Discussion of disposition of CIC assets
Board of Zoning Appeals
The Colerain Township Board of Zoning Appeals will conduct hearings on four property-related appeals, including a non-conforming use expansion and three variances for accessory buildings and off-street parking. No substantive decisions are scheduled; the board will only hear testimony and consider evidence.
- BZA2022-06: Expansion of non-conforming use at 3118 Springdale Rd (Springhill Shopping Center, L.L.C.)
- BZA2022-08: Variance for accessory building at 2379 Roosevelt Ave (Edwin Dixon)
- BZA2022-09: Variance for accessory building at 10234 Snowflake Ln (Spencer Gregory D & Tiffany D)
- BZA2022-10: Variance(s) for off-street parking at 9804 Colerain Ave (O’Sam Mardin / Colerain Building, L.L.C.)
Regular Meeting of the Board of Trustees
The Colerain Township Board of Trustees will hold a regular meeting with presentations, proclamations, and multiple resolutions. Key actions include setting public hearings for two Stone Creek zoning amendments, authorizing demolition of three properties, and approving contracts for fire station design and professional services.
- Public hearings set for July 26, 2022 on ZA2022-05 and ZA2022-03 (Stone Creek Phase 1 & 2 amendments)
- Demolition resolutions for 7954 Harrison Avenue, 3483 Niagara Street, and 3484 Niagara Street
- Service order with Emersion Design LLC for Fire Station 26 and 102 architectural/engineering services
- Contract with OpenGov and Arcoro for professional services
- Proclamation recognizing July 11, 2022 as Ronald C. Harris Day
Regular Meeting of the Board of Trustees
The Colerain Township Board of Trustees will consider multiple motions and resolutions, including contracts for employee benefits, a rooftop solar system, security cameras, and road sealing. They will also vote on demolitions, road acceptances, and a public hearing for the 2023 tentative tax budget.
- Contract with Current for $99,000 for rooftop solar system
- Contract with Strawser Construction for 2022 cape sealing for $230,000
- Donation of $9,000 to Summer Events Committee for 4th of July fireworks
- Demolition resolutions for properties at 9929 Capstan Drive, 7954 Harrison Avenue, 2864 Houston Road, 8806 Nabida Drive, 3483 and 3484 Niagara Street
- Public hearing on 2023 tentative tax budget set for June 28, 2022 at 7pm
Special Meeting of the Board of Trustees
The Colerain Board of Trustees is holding a special meeting to consider a resolution declaring a property a nuisance and ordering its abatement. The agenda contains only this one item of new business under public safety, with no other substantive matters listed.
- Resolution declaring nuisance and ordering abatement
Board of Zoning Appeals
The Colerain Township Board of Zoning Appeals will conduct hearings on three appeals: a conditional use request for a property at 2550 W Galbraith Rd, an expansion of a non-conforming use at 3100 Springdale Rd, and multiple variances for a property at 8265 Colerain Ave. The board will also approve minutes from the February 23, 2022 meeting and set the next meeting for June 29, 2022.
- Conditional Use appeal for 2550 W Galbraith Rd (BZA2022-05)
- Non-Conforming Use expansion at 3100 Springdale Rd (BZA2022-06)
- Variance appeals for 8265 Colerain Ave (BZA2022-07)
Special Meeting of the Board of Trustees
The Colerain Board of Trustees is holding a special work session to discuss TIF (Tax Increment Financing) revenues and capital planning. No formal decisions are listed on the agenda; it is a discussion-oriented meeting.
- Work session on TIF revenues
- Capital planning discussion
Regular Meeting of the Board of Trustees
The Colerain Board of Trustees will conduct public hearings on demolition requests for six residential properties and a zoning map amendment at 11850 Colerain Road. The board will also consider resolutions related to nuisance properties and junk vehicles, promotions within public safety departments, and professional service contracts for architectural and engineering work.
- Public hearings on demolition of 9929 Capstan Drive, 7954 Harrison Avenue, 3483 Niagara Street, 3484 Niagara Street, 8806 Nabida Drive, and 2864 Houston Road
- Zoning map amendment at 11850 Colerain Road from B-3 to R-2
- Resolution declaring nuisance and ordering abatement for junk motor vehicles
- Master services agreements with American Structurepoint Inc, Geotechnology LLC, and Terracon Consultants Inc for professional services
- Promotions in Police Department and Fire and EMS Department, new hires, and donations totaling $700
Colerain Community Improvement Corporation
The Colerain Community Improvement Corporation will hold a regular board meeting. The board will review Q1 2022 financial statements, consider appointing a new board member, and discuss offers to purchase CIC-owned properties.
- Review of Q1 2022 financial statements
- Appointment of an additional board member
- Discussion of offers for purchase of CIC-owned properties
Special Meeting of the Board of Trustees
The Colerain Board of Trustees is holding a special work session focused solely on the Economic Development Strategic Plan. No formal decisions or votes are listed on the agenda; it is a discussion session.
- Work session on Economic Development Strategic Plan
Regular Meeting of the Board of Trustees
The Colerain Township Board of Trustees will hold its regular meeting, covering routine items like minutes approval and new hires, along with several resolutions and motions. Key actions include adopting amended 2022 appropriations, setting standard allowances for American Rescue Plan Act (ARPA) funds, authorizing additional ARPA expenditures, approving a facility master plan, and releasing architectural services for Fire Station 26 and Station 102. The board will also consider authorizing a gas aggregation agreement and a contract with One Stop Pest Control.
- Resolution adopting amended appropriations for 2022
- Resolution adopting standard allowance for ARPA fund expenditures
- Resolution authorizing additional ARPA fund expenditures
- Motion to approve Facility Master Plan
- Motion authorizing architectural services for Fire Station 26 and Station 102
Regular Meeting of the Board of Trustees
The Colerain Board of Trustees will meet April 12 to decide on public safety permits, vehicle disposal, and contracts including a $13,436 composting services agreement. Presentations on facility planning and stormwater management will be given, and multiple demolition hearings are scheduled for May 10.
- Motion to issue noise resolution permit to McDogs Lakeside Saloon
- Resolution declaring nuisance and ordering abatement for junk motor vehicles
- Resolution to dispose of township vehicles and equipment valued over $2,500
- Motion to authorize $13,436 contract with GoZero for residential composting services
- Motion requesting public hearings on demolitions at 9929 Capstan Drive, 7954 Harrison Avenue, and 3483/3484 Niagara Street on May 10
Zoning Commission
The Colerain Township Zoning Commission will hold a public hearing on a zoning map amendment to rezone property at 11850 Colerain Rd from B-3 to R-2, requested by Terry & Elizabeth Hair. The meeting also includes approval of minutes from December 21, 2021, and an oath of office for Mr. Grote. No other development plans or business items are on the agenda.
- Public hearing on ZA2022-02: rezone 11850 Colerain Rd from B-3 to R-2
- Approval of minutes from December 21, 2021
- Oath of office for Mr. Grote
Board of Zoning Appeals
The Colerain Township Board of Zoning Appeals will hold an organizational and regular meeting, including the election of officers and the swearing in of appellants. The board will hear two variance requests: one for property at 10133 Pottinger Rd. and another for 3530 Springdale Rd. The agenda also includes approval of minutes from previous meetings and scheduling of the next meeting.
- Variance request BZA2022-03 for 10133 Pottinger Rd. (applicant Graham Parsons, owner Board of Education Northwest Local School District) to sections 7.3 and 12.1
- Variance request BZA2022-04 for 3530 Springdale Rd. (applicant Twyla Heinlein, owner Hollenkamp Holdings L.L.C.) to section 15.8.3
- Election of officers
- Approval of minutes from December 17, 2021 and January 26, 2022
Special Meeting of the Board of Trustees
This is a special meeting of the Colerain Board of Trustees consisting solely of an executive session at 5:00 PM, followed by adjournment. No public decisions, discussions, or votes are on the agenda; the item is purely procedural.
- Executive session at 5:00 PM
Regular Meeting of the Board of Trustees
The Colerain Board of Trustees will hold public hearings on three zoning cases and vote on new trash collection contracts, impound fees, and capital purchases at this regular meeting. Proclamations and swearing-in ceremonies for new employees are also scheduled.
- Public hearing on zoning text amendments for charitable donation containers and mobile food service uses
- Vote on contract with Rumpke and 1800 Got-Junk for trash abatement services
- Vote to authorize impound fees for 2022 with Police Department Rotation Wreckers
- Vote to approve rezoning at 3545 and 3547 Springdale Road
- Vote to purchase a new dumptruck and increase mower capital purchases
Zoning Commission
The Colerain Township Zoning Commission is holding a regular meeting. The main item is a public hearing on a text amendment (ZA2022-01) that would add standards and regulations for charitable donation containers as temporary accessory structures, and add a definition for them. Other agenda items are procedural, such as approving minutes and electing officers.
- Public hearing on ZA2022-01: Text amendment to Section 10.4 regarding charitable donation containers
- Text amendment to Section 16.2 to add definition of 'Charitable Donation Container'
- Approval of minutes from September 21, 2021
- Election of officers
Special Meeting of the Board of Trustees
The Colerain Township Board of Trustees is holding its annual organizational meeting to elect a president and vice president, establish rules of procedure, and approve a series of administrative items for 2022. These include hiring a new Director of Development, authorizing fund transfers and capital equipment purchases, and setting the regular meeting schedule. The agenda is largely procedural and administrative, with no major policy decisions or public hearings listed.
- New hire: Director of Development in the Development Department
- Resolution authorizing advance of funds for CDBG (Community Development Block Grant)
- Motion to authorize purchase of capital equipment and vehicles per Schedule A
- Motion to approve 2022 regular meeting dates and rules for special meetings
- Resolution authorizing expenditure of public monies for coffee, meals, refreshments, or other amenities