Colerain public meetings in 2023

Joint Economic Development District Board

The Joint Economic Development District Board held its annual meeting to review the 2022 audit, discuss board vacancies, and consider quarterly financial statements. The state auditor’s report flagged late annual-report filings and missing public-records policies.

• 2022 audit cited late filing of annual financial report
• State auditor noted missing formal public-records policy
• Board discussed Liberty Nursing Health Care board vacancies
• Quarterly financial statements slated for review and approval

Colerain Community Improvement Corporation

The Colerain Community Improvement Corporation board will meet to approve minutes and financial statements, set its annual meeting date, and discuss the sale of CIC-owned property and the Sears location at Northgate Mall. These are discussion items, not final decisions.

• Motion to set annual meeting for January 23, 2024
• Motion to approve financial statements for January–November 2023
• Discussion of sale of CIC-owned property
• Discussion of Sears at Northgate Mall

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold a regular meeting on December 12, 2023, starting with an executive session at 6 PM and a public hearing on sidewalk maintenance assessments. The board will consider a wide range of items, including a 2024 strategic plan and budget, a police department ballot resolution, several contracts, fee schedules, and appointments to boards and commissions. They will also vote on resolutions declaring junk motor vehicles at five specific addresses and a merit pool for non-represented employees.

• Public hearing on sidewalk maintenance assessments
• Resolution on ballot language for Police Department
• Contract with Silco for Fire Station 26 and 102 cameras for $23,908.76
• Motion to adopt 2024 Strategic Plan and Budget Book
• Motion to establish merit pool of $103,106 for non-represented employees

The Board of Trustees approved placing a 3.65-mill police levy on the March 2024 ballot, after a 3.0-mill option failed. The board also approved the 2024 budget, sidewalk maintenance assessments, and several contracts and appointments. All other actions were approved unanimously unless noted.

• Approved 3.65-mill police levy for March 2024 ballot (2-1)
• Denied 3.0-mill police levy (1-2)
• Approved $23,908.76 contract with Silco for Fire Station 26 and 102 cameras
• Approved 2024 Strategic Plan and Budget Book
• Adopted sidewalk maintenance assessments (Resolution #169-23)
• Approved $103,106 merit pool for non-represented employees
• Approved $351,283 property and casualty insurance renewal with Ohio Plan
• Tabled $80,000 agreement with Transformance Realty and Gossman Group for Northgate Mall study

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals meets to hear five property-owner appeals requesting zoning variances at addresses across the township. No new zoning decisions are scheduled; the board will only consider the pending appeals.

• BZA2023-14 variance request at 3636 Semloh Av.
• BZA2023-16 variance request at 2868 Compton Rd.
• BZA2023-17 variance request at 8656 Forfeit Run Rd.
• BZA2023-18 variance request at 2778 Banning Rd.
• BZA2023-19 variance request at 10197 Colerain Av.

The Board approved a variance request for a commercial project on W. Central Ave. The board also reviewed a request for a residential property on W. Central Ave, which was denied.

• Approved variance for commercial project at 10300-10400 W. Central Ave (5-0)
• Denied variance for residential property at 10300 W. Central Ave (5-0)

Zoning Commission

The Colerain Zoning Commission will hold a regular meeting to decide on a zoning text amendment for mobile food services and a map amendment for properties at 3541 & 3551 Banning Road. The commission will also review a minor amendment to an existing development plan and hold public hearings on three cases.

• Case ZA2023-16: Zoning text amendment for mobile food services (Article 8.4.15)
• Case ZA2023-17: Zoning map amendment for 3541 & 3551 Banning Road
• Case ZA2023-18: Minor amendment to FDP Case ZA4-89 for outdoor storage

The Zoning Commission approved a text amendment regarding mobile food services and a map amendment to rezone property on Banning Road from R-6 to B-1. Additionally, the commission approved a minor amendment for outdoor storage at 6401 Colerain Ave. despite a staff recommendation for denial.

• Approved mobile food services zoning text amendment (5-0)
• Approved Banning Road rezoning from R-6 to B-1 (4-1)
• Approved minor amendment for outdoor storage at 6401 Colerain Ave. (5-0)

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold a public hearing and vote on a zoning map amendment for 7102 Springdale Road, discuss a potential police levy for the 2024 primary election, and consider several resolutions including nuisance abatements and a $119,840 basement remodel contract. The agenda also includes routine items like minutes approval, a proclamation, and consent items.

• Public hearing and resolution on zoning map amendment from B-2 to R-3 for 7102 Springdale Road (Parcel 510-0360-0168-00)
• Discussion on police district fund balance and potential police levy for 2024 primary election; resolution of necessity for tax levy exceeding ten-mill limitation for police
• Resolution to establish Pottinger TIF District and authorize tax incentive agreement
• Motion to authorize contract with KBC Inc. for 4200 Basement Remodel at $119,840
• Four resolutions declaring junk motor vehicles at 2620 Cornwall Dr., 2629 Cornwall Dr., 3183 Lapland Dr., and 10138 Menominee Dr.

The Board of Trustees approved resolutions to place a police levy on the March 2024 ballot, passing three millage options (3, 3.99, and 3.65 mills) to be certified by the County Auditor. The board also approved a zoning map amendment, several nuisance abatement resolutions, and a $119,840 contract for a basement remodel. The police levy action follows a structural deficit of nearly $4 million in the Police District Fund after a November ballot initiative was voted down.

• Approved resolution for 3 mills police levy (3-0)
• Approved resolution for 3.99 mills police levy (3-0)
• Approved resolution for 3.65 mills police levy (3-0)
• Approved zoning map amendment from B-2 to R-3 at 7102 Springdale Road (3-0)
• Approved nuisance abatement resolution for 5 properties (3-0)
• Approved 4 junk motor vehicle abatement resolutions (3-0 each)
• Approved $119,840 contract with KBC Inc. for 4200 basement remodel (2-0-1 abstention)
• Approved amended appropriations resolution (3-0)

Zoning Commission

The Colerain Zoning Commission will hold a regular meeting to review development plans and conduct public hearings. The agenda includes a zoning map amendment and a minor amendment to a previous development plan.

• Case ZA2023-19: Zoning Map Amendment from B-2 to R-3 at 7102 Springdale Road
• Case ZA2023-20: Minor Amendment to FDP Case ZA2016-09 at 3955 Generation Drive

The Colerain Township Zoning Commission unanimously approved two cases: a zoning map amendment from B-2 to R-3 at 7102 Springdale Rd., and a minor amendment to a final development plan at 3955 Generation Dr. Both were approved 4-0 with no conditions.

• Approved zoning map amendment ZA2023-19 from B-2 to R-3 at 7102 Springdale Rd. (4-0)
• Approved minor amendment ZA2023-20 to FDP Case 2016-09 at 3955 Generation Dr. (4-0)

Board of Zoning Appeals

The Board of Zoning Appeals will conduct hearings for three variance requests at Menominee Rd., Semloh Av., and Yeatman Rd. The meeting also includes an update on a comprehensive zoning amendment involving Colerain Township, K.Z.F., and Zone Co.

• Variance request for 10036 Menominee Rd.
• Variance request for 3636 Semloh Av.
• Variance request for 5191 Yeatman Rd.
• Comprehensive Zoning Amendment update for Colerain Township, K.Z.F., and Zone Co.

The Board of Zoning Appeals approved a variance application for a property at 4th & Main, allowing the proposed project to proceed. The board also heard a presentation on a proposed short-term rental ordinance but took no action on it.

• Approved variance for 4th & Main project
• Heard presentation on short-term rental ordinance (no action)

Special Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold a special meeting to discuss zoning changes, public safety resolutions, and administrative reports. Key decisions include voting on a zoning text amendment to prohibit recreational marijuana and approving a $62,050 agreement for site testing services at two fire stations.

• Public hearing on zoning text amendment to prohibit recreational marijuana (ZA2023.12)
• Motion to approve $62,050 agreement with Terracon for site testing at Station 26 and Station 102
• Resolution declaring nuisance and ordering abatement
• Resolution declaring junk motor vehicles at 3081 Glenaire Dr. and 8863 Planet Dr.
• Contract extension with Fraternal Order of Police (EXP043024) and $7,000 engagement letter for financial statement preparation

The Board of Trustees approved a zoning amendment to prohibit the cultivation, processing, and retail sale of recreational marijuana. The board also authorized site testing for fire stations and declared several properties as nuisances for abatement.

• Approved zoning amendment to prohibit recreational marijuana (3-0)
• Authorized $62,050 for Terracon site testing at Station 26 and Station 102 (3-0)
• Adopted Hamilton County Multi-Hazard Mitigation Plan (3-0)
• Approved nuisance abatement for six properties, including 9936 Loralinda Dr. (3-0)
• Declared junk motor vehicles at 3081 Glenaire Dr. and 8863 Planet Dr. for abatement (3-0)
• Approved $7,000 engagement for Plattenburg & Associates financial statement preparation (3-0)
• Approved FOP contract extension through April 30, 2024 (3-0)
• Approved proclamations for Diwali and Police Officer Steven Karwisch (3-0)

Zoning Commission

The Colerain Zoning Commission will hold public hearings on a zoning map amendment for properties on Banning Rd. and a minor amendment to a consent decree for the Rumpke Sanitary Landfill. They will also review an informal concept for a single-family residence on Springdale Rd. and consider approval of the previous meeting's minutes.

• Public hearing: ZA2023-17 - Rezone 3541 and 3551 Banning Rd. from R-6 to B-1
• Public hearing: ZA2023-13 - Minor amendment to Consent Decree A0007121 for Rumpke Sanitary Landfill at 3600 Struble Rd.
• Informal concept review: ICR2023-06 - Single-family residence at 7102 Springdale Rd. (currently zoned B-2)
• Approval of minutes from September 19, 2023

The Zoning Commission unanimously approved a minor amendment for a new scale house at the Rumpke Sanitary Landfill on Struble Rd. The Commission tabled a request to rezone properties on Banning Rd from residential to business until November, citing concerns about stored concrete and potential zoning violations. Additionally, the Commission voted to initiate a formal process to rezone a property on Springdale Rd from commercial back to residential.

• Approved Case ZA2023-13 (Rumpke scale house amendment) 5-0
• Tabled Case ZA2023-17 (Banning Rd rezoning) to Nov 21, 2023 (5-0)
• Initiated Case ICR2023-06 (Springdale Rd rezoning B-2 to R-3) 5-0
• No action taken on previous Article 4 discussions

Special Meeting of the Board of Trustees

The Colerain Board of Trustees will hold a special meeting to review the 2024 Capital Budget, 2024 TIF Budget, and departmental funding requests. Trustees will discuss the 2024 Capital Budget during the administration segment.

• 2024 Capital Budget discussion
• 2024 TIF Budget presentation
• Departmental funding requests

The Board of Trustees held a special meeting to discuss the 2024 Capital Budget and TIF Budget, with a presentation by Mr. Weckbach covering various projects and fund balances. No formal decisions were made; trustees provided feedback and discussed holding steady on capital reserve spending until final budget numbers are known. The meeting adjourned without voting on any substantive items.

• No formal decisions made; capital budget discussion only
• Motion to adjourn approved (all voted yes)

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will hold a regular meeting on October 10, 2023, addressing public safety, development, and administrative matters. Key actions include setting a public hearing for a zoning text amendment to prohibit recreational marijuana, declaring seven junk motor vehicles, and authorizing a contract for a basement remodel. The meeting also includes routine items like approving minutes, consent items, and a fiscal report.

• Public hearing set for Oct 24 on Zoning Case ZA2023.12 to prohibit recreational marijuana
• 7 resolutions declaring junk motor vehicles at specific addresses (e.g., 8599 Sunlight Dr., 9721 Gibralter Dr.)
• Motion to issue noise resolution permit to St. John's the Baptist
• Motion authorizing RFP for 4200 Springdale Road basement remodel
• Resolution accepting 2024 tax budget amounts and rates

The Colerain Township Board of Trustees approved a nuisance abatement resolution for five properties and seven junk motor vehicle declarations, all unanimously. They also approved a noise permit for St. John's the Baptist, set a public hearing for a zoning text amendment on recreational marijuana, authorized an RFP for a basement remodel, established trick-or-treat hours, authorized a YMCA basketball court grant contract, and passed resolutions on appropriations and the 2024 tax budget.

• Approved nuisance abatement resolution #137-23 for 5 properties (3-0)
• Approved junk vehicle resolutions #138-23 through #144-23 for 7 properties (3-0 each)
• Approved noise permit for St. John's the Baptist on Nov 11 (2-0, 1 abstain)
• Set public hearing for Oct 24 on zoning text amendment to prohibit recreational marijuana (3-0)
• Authorized RFP for 4200 Springdale Road basement remodel (3-0)
• Established trick-or-treat hours 6-8pm on Oct 31 (3-0)
• Authorized contract with Clippard Family YMCA for LISC Game-On grant (3-0)
• Approved amended appropriations resolution #145-23 and tax budget resolution #146-23 (3-0 each)

Special Meeting of the Board of Trustees

The Board of Trustees will hold a public hearing regarding a zoning map amendment for 7679 East Miami River Road. The meeting includes discussions on the Sears purchase, street tree contracts, and several junk motor vehicle resolutions.

• Zoning Map Amendment for 7679 East Miami River Road (Case ZA2023-11)
• Contract with Custom Landscape Contractors for the 2023 Street Tree Program
• Agreement with Zix for Microsoft Office 365 Licenses for $29,984.70
• Five resolutions declaring junk motor vehicles at Compton Rd, Daleview Rd, Stadia Dr, Pottinger Rd, and Deshler Dr
• Resolution supporting a Clean Ohio Conservation Fund application for the Denier Preserve Project

The Board of Trustees held a public hearing and then approved a zoning map amendment (Case ZA2023-11) for 7679 East Miami River Road, changing the zoning from R-2 to PD-M, with conditions limiting heavy trucks to 10 and requiring a landscape plan. The board also approved several resolutions, including nuisance abatement, junk vehicle declarations, a street tree contract, and a resolution supporting a Clean Ohio grant application. All votes were unanimous (3-0) unless otherwise noted.

• Approved zoning amendment for 7679 East Miami River Road from R-2 to PD-M with conditions (3-0)
• Approved Resolution #127-23 declaring nuisances and ordering abatement at five properties (3-0)
• Approved Resolutions #128-132 declaring junk motor vehicles at five properties (3-0)
• Approved $100,835.16 contract with Custom Landscape Contractors for 2023 Street Tree Program (3-0)
• Approved Resolution #133-23 with amendments for zoning case ZA2023-11 (3-0)
• Set public hearing for October 10, 2023 on recreational marijuana zoning text amendment (3-0)
• Approved Resolution #134-23 amending appropriations for TIF funds (3-0)
• Approved Resolution #135-23 supporting Clean Ohio Conservation Fund application for Denier Preserve (3-0)

Colerain Community Improvement Corporation

The Colerain Community Improvement Corporation board will vote on appointing Justin Becker as secretary, accepting the assignment of a contract to purchase the former Sears building, and entering a holding agreement with the Hamilton County Land Reutilization Corporation for the property. The board will also approve minutes and hear citizen comments.

• Motion to appoint Justin Becker as Secretary
• Motion to accept assignment of contract for purchase of former Sears building
• Authorize Executive Director to sign documents and process payments for purchase and operation
• Motion to enter holding agreement for Sears with Hamilton County Land Reutilization Corporation

Zoning Commission

The Colerain Zoning Commission will hold a regular meeting with public hearings on a recreational marijuana text amendment and a major modification to a development plan at 10345 & 10329 Colerain Avenue. The commission will also review an informal concept for 6401 Colerain Avenue and approve minutes from prior meetings.

• Case ZA2023-09: Major modification to Case ZA2005-006, zoning map amendment from R-3 to PD-B at 10345 & 10329 Colerain Avenue
• Case ZA2023-12: Public hearing on text amendment regarding recreational marijuana
• ICR2023-05: Informal concept review at 6401 Colerain Avenue
• Approval of minutes from June 20, July 18, and August 15, 2023 meetings

The Colerain Township Zoning Commission approved a major amendment and zoning map change for a proposed Wawa at 10345/10329 Colerain Ave., with conditions on lighting, noise, and fencing. It also unanimously denied a text amendment that would have prohibited recreational marijuana cultivation, processing, and retail sales. The commission initiated a text amendment on mobile food services and discussed an informal concept review for outdoor storage.

• Approved Case ZA2023-09: Major Amendment and Zoning Map Amendment from R-3 to PD-B for Wawa at 10345/10329 Colerain Ave. (5-0)
• Denied Case ZA2023-12: Text Amendment to prohibit recreational marijuana (5-0)
• Initiated Text Amendment to Article 8.4.15 (Mobile Food Services) (5-0)
• Brought back Case ZA2023-10 (Violations & Penalties) for future discussion (5-0)

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold public hearings on a TIF for the Pottinger property and a consent decree for Phantom Fireworks at 8300 Colerain Avenue. They will also discuss and potentially act on the purchase of the Sears property, including assigning it to the Community Improvement Corporation and a holding agreement with the Port of Greater Cincinnati Development Authority. Several grant acceptances and routine contracts are on the agenda.

• Public Hearing - Pottinger TIF
• Public Hearing - Consent Decree for 8300 Colerain Avenue - Phantom Fireworks
• Motion to Accept Grant Funding From the Ohio First Responder Recruitment, Retention, and Resilience Program ($372,203.64)
• Motion to Accept Grant Funding From the Ohio Ambulance Transportation Program ($21,506.45)
• Motion to Assign Purchase of Sears to the Colerain Township Community Improvement Corporation (CIC)

The Board of Trustees approved a $2,508,600 appropriation to close on the purchase of the former Sears property at Northgate Mall and assigned the purchase to the Colerain Township Community Improvement Corporation (CIC). The board also approved a consent decree for 8300 Colerain Avenue (Phantom Fireworks), accepted two state grants for first responders, and approved a collective bargaining agreement with the FOP Clerks. Several other resolutions and consent items were passed unanimously.

• Approved $2,508,600 appropriation for Sears purchase (3-0)
• Assigned Sears purchase to Colerain Township CIC (3-0)
• Approved consent decree for 8300 Colerain Ave (Phantom Fireworks) (3-0)
• Accepted $372,203.64 Ohio First Responder grant (3-0)
• Accepted $21,506.45 Ohio Ambulance Transportation grant (3-0)
• Approved FOP Clerks collective bargaining agreement (3-0)
• Extended Administrator Weckbach's contract to Dec 31, 2025 with salary increases (3-0)
• Approved all consent items including donations, contracts, and hires (3-0)

Special Meeting of the Board of Trustees

The Colerain Township Board of Zoning Appeals is holding a regular meeting to hear two variance requests. One request seeks to expand a preexisting, unpermitted commercial park lot in a residential zone, and the other seeks variances to specific sections of the township zoning ordinance. The board will also receive an administrative update on file processing.

• Case BZA2023-11: variance request by Patrick Quante to expand a preexisting, unpermitted commercial park lot at 4629 Raeann Drive in a residential zone
• Case BZA2023-12: variance request by R'Nesa Hardman for property at 6200 Colerain Avenue, citing sections §8 Table 8-1, §8.8.4 (B), and §8.8.4 (C) of the zoning ordinance
• Next meeting scheduled for September 27, 2023
• Administrative update on KZF file processing

The Board of Zoning Appeals denied a request for a parking lot variance at 4629 Raeann Dr. The Board also approved a variance for a commercial kennel at 6200 Colerain Av., subject to specific conditions regarding fencing, capacity, and noise mitigation.

• Denied parking lot variance at 4629 Raeann Dr. (5-0)
• Approved kennel variance at 6200 Colerain Av. with conditions (5-0)

Special Meeting of the Board of Trustees

This is a special meeting of the Colerain Township Board of Trustees. The agenda includes an executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official. No other substantive business is listed.

• Executive session on personnel matters
• Motion to consider appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official

The Board of Trustees held a special meeting to address personnel matters. The board voted to dismiss Zoning Administrator Jarod Alig without cause.

• Dismissed Zoning Administrator Jarod Alig without cause (3-0)

Board of Zoning Appeals

The Board will discuss a comprehensive zoning amendment update involving Colerain Township, K.Z.F., and Zone Co. Two specific appeals cases have been moved to a special meeting scheduled for September 6, 2023.

• Comprehensive Zoning Amendment Update (Colerain Township, K.Z.F., and Zone Co.)
• Case BZA2023-11 (4629 Raeann Dr.) rescheduled to September 6, 2023
• Case BZA2023-12 (6200 Colerain Ave.) rescheduled to September 6, 2023

The Board of Zoning Appeals continued two variance requests to a special meeting on September 6, 2023, because public notice was lacking. No substantive decisions were made on the applications. The board voted unanimously to reschedule and then adjourned.

• Continued BZA2023-11 (parking lot variance at 4629 Raeann Dr.) to Sept. 6 (5-0)
• Continued BZA2023-12 (commercial kennel variance at 6200 Colerain Av.) to Sept. 6 (5-0)
• Set special meeting for September 6, 2023 (5-0)
• Closed public portion (5-0)
• Adjourned at 6:38 p.m. (5-0)

Special Meeting of the Board of Trustees

The Colerain Township Board of Trustees is holding a regular meeting with an executive session, presentations, and public hearings. Key actions include a public hearing and potential decision on a zoning text amendment regarding violations and penalties, a presentation on new fire station construction, and multiple motions on public safety and services, including capital leases for police cruisers and contracts for road work. The board will also consider several resolutions and administrative items.

• Public hearing and resolution on Zoning Commission Case ZA2023-10, text amendment to Article 5 re: violations and penalties
• Resolution declaring a junk motor vehicle at 2733 Roosevelt Ave. and 10800 Invicta Circle
• Motion to authorize capital lease for police cruisers
• Change order for US-27 Colerain Ave Bus Stop Project - $25,465
• Agreement with Strawser Construction for 2023 Cape Sealing - $341,464.56

The Board of Trustees authorized a capital lease for police vehicles and approved several road maintenance projects. They also passed resolutions for nuisance abatement and denied a zoning text amendment.

• Approved $584,555.05 capital lease for eight police cruisers (3-0)
• Approved $341,464.56 agreement with Strawser Construction for cape sealing (3-0)
• Approved $25,465 change order for US-27 Colerain Ave Bus Stop project (3-0)
• Approved Resolution #116-23 for nuisance abatement at eight properties (3-0)
• Approved Resolutions #117-23 and #118-23 to abate junk vehicles at two properties (3-0)
• Denied Zoning Commission Case ZA2023-10 text amendment (3-0)
• Approved agreement with Port of Greater Cincinnati Development Authority (2-1)
• Placed employee Jarod Alig on paid administrative leave (3-0)

Zoning Commission

The Colerain Township Zoning Commission will hold public hearings regarding HJ Hauling and recreational marijuana text amendments. The Commission will also discuss a proposed text amendment regarding short-term rentals in residential districts.

• Public Hearing ZA2023-11: HJ Hauling at 7679 E. Miami River Rd.
• Public Hearing ZA2023-12: Text Amendment regarding recreational marijuana
• Old Business: Text Amendment ZA2023-10 regarding violations and penalties
• New Business: Discussion of short-term rental text amendments in residential districts

The Colerain Township Zoning Commission approved the preliminary development plan (PDP) for a zoning map amendment from R-2 to PD-M at 7679 E. Miami River Rd. (Case ZA2023-11) by a 3-2 vote, with conditions to be addressed at the final development plan stage. The commission also voted unanimously to continue the public hearing on the recreational marijuana text amendment (Case ZA2023-12) to the next meeting on September 19, 2023. Additionally, the commission initiated a draft text amendment to Article 4 regarding staff presentation requirements and separation of zoning and economic development functions.

• Approved PDP for zoning map amendment from R-2 to PD-M at 7679 E. Miami River Rd. (3-2)
• Continued public hearing on recreational marijuana text amendment to Sept. 19, 2023 (5-0)
• Initiated draft text amendment to Article 4 on staff presentation and separation of functions (5-0)

Colerain Community Improvement Corporation

The Colerain Community Improvement Corporation board will review Q1 and Q2 2023 financial statements, vote on accepting a township-owned parcel, and vote to sell that same property through sealed bids due August 31, 2023. The board will also discuss the strategic use of the CIC. Citizens may address the board as time allows.

• Accept transfer of Parcel No. 510-0074-0359-00 from Colerain Township
• Sell 6768 Acre Drive, Parcel No. 510-0074-0359-00 via sealed bids due Aug 31, 2023 at 4pm
• Review Q1 & Q2 2023 financial statements
• Discuss strategic use of the CIC

The Colerain Community Improvement Corporation approved selling vacant parcel 510-0074-0359-00 (6768 Acre Drive) via sealed bids due the first business day after 30 days from publication. The board also unanimously approved the Q1 and Q2 2023 financial statements and accepted the transfer of the parcel from the Township. Discussion on strategic CIC use was held but no decision was made.

• Approved Q1 & Q2 2023 financial statements (unanimous)
• Accepted transfer of parcel 510-0074-0359-00 from Colerain Township (unanimous)
• Approved sealed-bid sale of 6768 Acre Drive with 30-day notice after publication (unanimous)

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold a public hearing and vote on a major zoning amendment for two properties on Colerain Avenue, and consider a revised planning and zoning fee schedule. They will also vote on several contracts, including a playground installation, sidewalk projects, and a nuisance declaration, among other administrative items.

• Public hearing and resolution on ZA2023-09: major modification to PDP/FDP and map amendment from R-3 to PD-B at 10345 & 10329 Colerain Ave.
• Motion to approve revised Colerain Township Planning & Zoning Fee Schedule
• Contract with Choice One Engineering for Poole Road sidewalks for $105,753
• Grant agreement with Hamilton County for Joseph Road sidewalk project for $250,000
• Resolution declaring a junk motor vehicle at 2590 Altura Dr.

The Board of Trustees approved Resolution #111-23, granting a major modification and zoning map amendment from R-3 to PD-B for the WaWa development at 10345 & 10329 Colerain Avenue, despite the Zoning Commission's 4-1 recommendation to deny. The board also approved several other items, including a revised fee schedule, nuisance abatement resolutions, and contracts for playground and sidewalk projects. All votes were unanimous unless noted.

• Approved Resolution #111-23 for WaWa zoning change at 10345 & 10329 Colerain Ave (3-0)
• Approved revised Planning & Zoning Fee Schedule (3-0)
• Set public hearing for Aug 22, 2023 on Zoning Case ZA2023-10 (3-0)
• Declared nuisances and ordered abatement at 9 properties (3-0)
• Declared junk motor vehicle at 2590 Altura Dr (3-0)
• Authorized contract with Snider Recreation for Skyline Park playground ($73,600) (3-0)
• Authorized agreement with Choice One Engineering for Poole Road sidewalks ($105,753) (3-0)
• Authorized grant agreement with Hamilton County for Joseph Road sidewalks ($250,000) (3-0)

Special Meeting of the Board of Trustees

The Board of Trustees is holding a special meeting to hear citizen suggestions for the upcoming 2024-2026 Strategic Plan. Residents are invited to address the board regarding potential initiatives they wish to see included in the plan.

• Citizen address regarding potential strategic initiatives
• Discussion of potential initiatives for 2024-2026

The special meeting was held to gather resident input on potential initiatives for the 2024-2026 Strategic Plan, but no residents spoke. Trustees discussed six draft legislative priorities, including financial stability, safety services, economic development, recreation, operations, and deferred maintenance. No formal decisions were made; the board entered executive session and adjourned without reporting any actions.

• No formal decisions made during the special meeting
• Entered executive session to discuss property purchase, litigation, and business strategy (unanimous)
• Adjourned at 7:00pm

Special Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold a special meeting to decide on pay increases for part-time fire and EMS employees, approve contracts for eight police cruisers and sidewalk work, and vote on zoning changes including a new PD-M district at 3636 Semloh Avenue. The board will also address five junk vehicle declarations and adopt legislative priorities for 2024–2026.

• Motion to authorize pay increase for non-represented part-time Fire and EMS employees
• Motion to execute contract with Berger Chevrolet Inc. for purchase of 8 police cruisers
• Resolution approving or denying Zoning Commission Case ZA2023-08 at 3636 Semloh Avenue
• Motion to execute agreement with Brandstetter Carroll for Joseph Road sidewalks for $19,500
• Resolution declaring five junk motor vehicles at addresses: 2768 Grosvenor Dr., 7209 Longwood Ct., 8359 Coghill Ln, 10293 Crestland Ct, 10242 Springknob Ct

The Board of Trustees voted unanimously to deny a zoning change and creation of a PD-M district for an assisted living facility at 3636 Semloh Avenue, despite the Zoning Commission's 5-0 recommendation for approval. The board also approved several public safety and administrative items, including a pay increase for part-time fire/EMS employees, a contract for eight police cruisers, and an agreement with In Town Suites. All votes were unanimous unless noted.

• Denied zoning change and PD-M creation at 3636 Semloh Ave (3-0)
• Approved pay increase for non-represented part-time fire/EMS employees (3-0)
• Approved $375,968 contract with Berger Chevrolet for 8 police cruisers (3-0)
• Approved $19,500 agreement with Brandstetter Carroll for Joseph Road sidewalks (3-0)
• Approved agreement with In Town Suites (3-0)
• Adopted Resolution #102-23 declaring nuisance and ordering abatement at 18 properties (3-0)
• Adopted Resolutions #103-23 through #107-23 declaring junk motor vehicles at 5 properties (3-0)
• Approved all consent items including new police hires and donations (3-0)

Zoning Commission

The Colerain Township Zoning Commission will hold a public hearing on a text amendment to Article 5 regarding violations and penalties, and will consider a motion to initiate a text amendment prohibiting recreational marijuana use. The meeting also includes approval of minutes from previous meetings and an update on the comprehensive zoning resolution amendment.

• Public hearing on Case ZA2023-10 Text Amendment – Article 5: Violations and Penalties
• Motion to initiate text amendment prohibiting recreational marijuana use
• Approval of minutes from May 16, 2023 and June 20, 2023
• Update on Colerain Township, KZF, Zone Co. Comprehensive Zoning Resolution Amendment

The Colerain Township Zoning Commission unanimously approved a text amendment to Article 5 of the Zoning Resolution regarding violations and penalties, with conditions to create a graduated violation schedule. The commission also unanimously voted to initiate a text amendment banning the sale of recreational marijuana in the township.

• Approved text amendment ZA2023-10 to Article 5 'Violations & Penalties' with conditions (5-0)
• Initiated text amendment to ban recreational marijuana sales (5-0)
• Approved minutes from May 16, 2023 meeting (5-0)

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold public hearings on two zoning map amendments, including a request to rezone 3636 Semloh for a senior living center and another to rezone properties on Colerain Ave. The board will also consider ballot language for police levies, a property transfer, and several administrative resolutions.

• Public hearing: ZA2023-08 - Blue Rock Senior Living Center map amendment from R-5 to PD-M at 3636 Semloh
• Public hearing: ZA2023-09 - Major amendment to PDP/FDP and map amendment from R-3 to PD-B at 10345 & 10329 Colerain Ave.
• Resolution to place police department levy options (3.0, 4.65, 4.99 mills) on ballot
• Resolution authorizing transfer of parcel No. 510-0074-0359-00 to Colerain Township, Hamilton County CIC, Inc.
• Motion to authorize agreement with Teasdale Fenton for basement repairs - $11,326.70

The Board of Trustees approved a resolution to place a 4.65-mill police levy on the ballot, which is projected to generate $6.313M annually to address a $6.3M per year operational shortfall. A competing 3.0-mill levy resolution failed on a 2-1 vote. The board also approved nuisance abatement resolutions, an RFP for a playground, property transfer to the CIC, policy changes, and appropriations.

• Approved 4.65-mill police levy ballot language (2-1)
• Denied 3.0-mill police levy ballot language (1-2)
• Approved Resolution #96-23 declaring nuisances and ordering abatement at 12 properties (3-0)
• Approved motion to issue RFP for Skyline Park playground installation (3-0)
• Approved Resolution #97-23 transferring parcel 510-0074-0359-00 to the CIC (3-0)
• Approved Resolution #99-23 updating Telecommunication Policy (3-0)
• Approved Resolution #100-23 fixing Paid Time Off accrual error (3-0)
• Approved Resolution #101-23 amended appropriations (3-0)

Special Meeting of the Board of Trustees

The Colerain Township Board of Trustees is holding a special meeting to receive a presentation on the Strategic Plan Survey and Community Meetings, and to discuss 2024-2026 Legislative Priorities. The agenda also includes time for citizens to address the board and a possible executive session. No formal votes or decisions are listed on the agenda.

• Presentation on Strategic Plan Survey and Community Meetings
• Discussion of 2024-2026 Legislative Priorities
• Citizens Address period
• Possible Executive Session

The Board of Trustees held a special meeting with a presentation on the Strategic Plan survey and community meetings, followed by discussion of 2024-2026 legislative priorities. No formal decisions were made; the board discussed priorities and staff will draft a resolution for a future meeting. The meeting adjourned without an executive session.

• Discussed 2024-2026 legislative priorities; no action taken
• Received presentation on Strategic Plan survey and community meetings
• Adjourned meeting (all voted yes)

Special Meeting of the Board of Trustees

The Colerain Board of Trustees will meet to discuss and vote on several items, including a $462,112.20 purchase of portable radios from Motorola for public safety, zoning map amendments for the Blue Rock Senior Living Center and Klei Mowers, and a 2024 tax budget resolution. The board will also set public hearings for July 11, 2023, and hear administrative reports, including gas aggregation and police levy ballot language.

• Motion to authorize $462,112.20 purchase of portable radios from Motorola for public safety
• Motion to amend zoning map for Blue Rock Senior Living Center (R-5 to PD-M) and set public hearing for July 11, 2023
• Motion to amend zoning map for Klei Mowers (R-3 to PD-B) and set public hearing for July 11, 2023
• Resolution adopting 2024 tax budget
• Resolution authorizing gas aggregation agreement at rate less than $0.839/ccf for 36 months

The Board approved a five-year lease for 100 Motorola radios and adopted the 2024 tax budget. Trustees also passed resolutions for nuisance abatement at 24 properties and four junk vehicle removals. Public hearings were scheduled for July 11 regarding two zoning map amendments.

• Approved $462,112.20 lease for 100 Motorola portable radios (3-0)
• Approved Resolution #90-23 for nuisance abatement at 24 properties (3-0)
• Approved Resolutions #91-23 through #94-23 for junk vehicle abatement at 4 properties (3-0)
• Approved $29,500 amendment with Choice One Engineering for Springdale Road sidewalk project (3-0)
• Approved Resolution #94-23 to authorize gas aggregation agreement under $0.839/ccf (3-0)
• Approved Resolution #95-23 adopting the 2024 Tax Budget (3-0)
• Scheduled public hearings for July 11 for Zoning Cases ZA2023-08 and ZA2023-09 (3-0)
• Approved consent items including fire department promotions, new hires, and $5,442 camera contract (3-0)

Zoning Commission

The Colerain Township Zoning Commission will hold a regular meeting to review final development plans, conduct public hearings on zoning map amendments, and discuss old business. The agenda includes a proposal for a senior living center, a major amendment for Klei Mowers, and a request to initiate text amendments on violations and penalties.

• Final Development Plan ZA2023-01: Zip's Carwash
• Public Hearing ZA2023-08: Blue Rock Senior Living Center; zoning map amendment from R-5 to PD-M
• Public Hearing ZA2023-09: Major Amendment to P.D.P./F.D.P. Case ZA2005-006 Klei Mowers; zoning map amendment from R-3 to PD-B
• Old Business ZA2022-06: Rumpke Citizen's Convenience Center
• Request for motion to initiate text amendments to Article 5: Violations and Penalties

Regular Meeting of the Board of Trustees

The Board of Trustees will hold public hearings regarding the 2024 tax budget and sidewalk maintenance. The meeting includes discussions on police levies, various service contracts, and employee benefits.

• Public hearing for the 2024 Tax Budget
• Sidewalk maintenance contract with Jackson Construction for $60,828.14
• Colerain Park restroom restoration contract with Clarke Contractors for $21,080.40
• Resolutions for police department tax levies of 4.65 mills and 4.99 mills
• Website hosting contract with CivicPlus for $6,559.87 per year

The Colerain Township Board of Trustees approved two resolutions of necessity for police levies (4.65 and 4.99 mills), authorized contracts for sidewalk maintenance, park restroom restoration, and employee benefits, and passed eight junk motor vehicle abatement resolutions. The board also approved several appointments, proclamations, and a noise permit for a church festival.

• Approved Resolution #87-23 for police levy of 4.65 mills (3-0)
• Approved Resolution #88-23 for police levy of 4.99 mills (3-0)
• Approved $60,828.14 sidewalk maintenance contract with Jackson Construction (3-0)
• Approved $21,080.40 Colerain Park restroom restoration contract with Clarke Contractors (3-0)
• Approved 8 junk motor vehicle abatement resolutions (3-0 each)
• Approved noise permit for St. John the Baptist Church festival (3-0)
• Approved Anthem and Standard employee benefits contracts (3-0)
• Approved appointment of James Westfall to Zoning Commission (3-0)

Special Meeting of the Board of Trustees

The Colerain Township Board of Trustees is holding a special meeting to consider a resolution declaring a nuisance and ordering its abatement. The agenda includes standard items like approval of minutes and public comment, with the nuisance abatement resolution as the only substantive new business.

• Resolution declaring nuisance and ordering abatement

The Board of Trustees unanimously adopted Resolution #75-23, declaring seven properties as nuisances due to uncontrolled vegetation or refuse and ordering abatement. Property owners will be reimbursed through property tax assessments for any abatement services performed by the township.

• Adopted Resolution #75-23 declaring nuisances at 7 properties (3-0)
• Ordered abatement of uncontrolled vegetation/refuse at listed properties
• Authorized property tax assessments to reimburse township for abatement costs

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will hold a regular meeting to hear six appeals and requests. These include an appeal of a zoning verification letter, several requests to expand or reconstruct nonconforming uses, and one variance request. The board will also approve minutes from the previous meeting and receive an update on the comprehensive zoning resolution amendment.

• BZA2023-05: Appeal of zoning verification letter at 7451 Colerain Ave (InTown Suites)
• BZA2023-06: Expansion of nonconforming use at 5636 Springdale Rd
• BZA2023-07: Expansion/reconstruction of nonconforming use at 6858 Blue Rock Rd
• BZA2023-08: Variance to §8.3.1 at 5504-5560 Blue Rock Rd
• BZA2023-09: Expansion of nonconforming use at 8077 Colerain Ave (Thamel Bar & Restaurant)

The Colerain Township Board of Zoning Appeals approved BZA2023-04, granting variances to zoning resolution sections §12.9.4 Table 12-11 and §15.8.3 (C) for the property at 5560 Blue Rock Road. The approval was unanimous (5-0) and included revised conditions, notably requiring the removal of an off-premises billboard before a final zoning certificate is issued. The board also approved the minutes from the March 29, 2023 meeting.

• Approved variances for 5560 Blue Rock Road (BZA2023-04) with conditions (5-0)
• Required removal of off-premises billboard before final zoning certificate issued
• Required photometric analysis confirming installed light levels match proposed plan
• Approved minutes from March 29, 2023 meeting (5-0)

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold a regular meeting on May 23, 2023, starting with an executive session at 6 PM and the public session at 7 PM. The board will consider several resolutions, including declaring a nuisance and a junk motor vehicle, approving a police levy resolution, and setting a public hearing for the 2024 tax budget. They will also hear public input on the police forecast and levy, and consider multiple consent items including contracts and new hires.

• Resolution of necessity for levying a tax exceeding ten-mill limitation for the Police Department
• Resolution declaring a junk motor vehicle at 10141 Menominee Dr
• Contract for Pippin Road Sidewalk Project PID 113713 - $3,572.00
• Contract for police internal communications software - $6,136 annual subscription
• New hire Police Officer Christopher Thomas at $40.38/hour

The Board approved a resolution to request the County Auditor certify rates for a 3-mill police department levy. Trustees also authorized a safety partnership agreement with Northwest Local School District and approved several nuisance abatements.

• Approved 3-mill police department levy certification request (3-0)
• Approved agreement with Northwest Local School District for 11 safety positions
• Approved Resolution #71-23 for nuisance abatement at 8 properties (3-0)
• Approved Resolution #72-23 to abate junk vehicles at 10141 Menominee Dr (3-0)
• Approved Hamilton County Solid Waste District Management Plan update (3-0)
• Approved CDBG funding changes including $73,600 for Skyline Park playground
• Approved $3,572 settlement for Pippin Road Sidewalk project parcel
• Approved hiring of 1 police officer, 2 planners, and 8 fire/EMS staff

Zoning Commission

The Colerain Township Zoning Commission will meet to approve minutes from the previous meeting and review four minor amendments to existing final development plans. No public hearings are scheduled, but an informal concept review will be held for a proposed senior living center.

• Minor amendment ZA2023-04 to Northgate Mall (HH Gregg) final development plan
• Minor amendment ZA2023-05 to Northgate Mall (T.G.I. Friday’s / Noodles & Co.) final development plan
• Minor amendment ZA2023-06 to Mt. Airy Kroger final development plan
• Minor amendment ZA2023-07 to Wyler Honda final development plan
• Informal concept review ICR2023-04 for Blue Rock Senior Living Center at 3636 Semloh Ave.

The Colerain Township Zoning Commission approved four minor modifications to Final Development Plans at the Northgate Mall area, all unanimously (5-0). Cases ZA2023-04 (Grocery Outlet), ZA2023-05 (PetVet 365), ZA2023-06 (BIDFTA/similar business), and ZA2023-07 (Wyler Honda) were approved with conditions, including shopping cart retention and lighting compliance. No public hearings were held, and an informal concept review for a rezoning at 3636 Semloh Ave. was discussed but not decided.

• Approved ZA2023-04 minor FDP modification for Grocery Outlet at 9659 Colerain Ave. (5-0), with conditions for shopping cart retention and trash enclosure screening
• Approved ZA2023-05 minor FDP modification for PetVet 365 at 9725 Colerain Ave. (5-0), no conditions
• Approved ZA2023-06 minor FDP modification for BIDFTA/similar business at 6401 Colerain Ave. (5-0), no conditions
• Approved ZA2023-07 minor FDP modification for Wyler Honda at 8944-8996 Colerain Ave. (4-1), with lighting and compliance conditions
• Approved April 18, 2023 meeting minutes (5-0)
• Informal concept review for rezoning at 3636 Semloh Ave. discussed, no decision made

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will hold public hearings on a rezoning request and a Community Development Block Grant update, then vote on several resolutions and motions. Key actions include purchasing a fire engine for $779,782, declaring eight junk motor vehicles, and approving new police officer hires.

• Public hearing for rezoning 8940 Colerain Avenue from R-6 to B-2
• Motion to contract with Vogelpohl for fire engine purchase at $779,782
• Eight resolutions declaring junk motor vehicles at specific addresses
• Change order for US 27 Colerain Ave bus stop project: $23,200
• New police officer hires at $33.65 per hour

The Board of Trustees authorized the purchase of a new fire engine and 19 portable radios. They approved several nuisance and junk vehicle abatements, a zoning change for 8940 Colerain Avenue, and the acceptance of three new township roads.

• Approved $779,782 contract with Vogelpohl for a new fire engine (3-0)
• Approved purchase of 19 portable radios at $5,287.79 each (3-0)
• Approved rezoning portion of 8940 Colerain Avenue from R-6 to B-2 (3-0)
• Approved Resolution #560-23 for nuisance abatement at four properties (3-0)
• Approved eight resolutions to abate junk motor vehicles at various addresses (3-0)
• Approved $23,200 change order for US 27 Colerain Ave Bus Stop Project (3-0)
• Accepted Dunlap, Melcarl, and Grovewood Drive as township roads (3-0)
• Approved 3-year HR software contract with Arcoro at $7,867 per year (3-0)

Special Meeting of the Board of Trustees

The Colerain Board of Trustees will hold a special meeting to review a long-term financial forecast for the Police Department and discuss potential property tax levy needs. The discussion is part of new business under public safety.

• Presentation on Police Department Long Term Financial Forecast
• Discussion on Police Department Long Term Financial Needs and Potential Property Tax Levy

The Board of Trustees heard a presentation on the Police Department's long-term financial forecast and discussed potential property tax levy needs, but took no formal action. The meeting was procedural, ending with adjournment after discussion.

• Adjourned meeting at 6:58pm (all voted yes)

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will hold a regular meeting to hear one appeal: a variance request for a property at 5560 Blue Rock Rd. The applicant seeks relief from specific zoning resolution sections. The meeting will also include approval of the previous meeting's minutes and other routine administrative matters.

• Variance request BZA2023-04 for 5560 Blue Rock Rd (parcel 510-0230-0074-00)
• Applicant: John Lucas, K4 Architecture; property owner: Edward Charles Zillig TR
• Variance sought from §12.9.4 Table 12-11 and §15.8.3 (C) of the Zoning Resolution
• Approval of minutes from March 29, 2023 meeting

The Colerain Township Board of Zoning Appeals approved BZA2023-04, granting variances to zoning resolution sections §12.9.4 Table 12-11 and §15.8.3 (C) for property at 5560 Blue Rock Road. The approval was unanimous (5-0) and included conditions requiring a photometric analysis, no nuisance lighting, and removal of an off-premises billboard before final zoning inspection. The board also approved the March 29, 2023 minutes.

• Approved variances for 5560 Blue Rock Road (BZA2023-04) 5-0, with conditions including photometric analysis and billboard removal
• Approved March 29, 2023 meeting minutes 5-0

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will vote on a $3.1 million increase for fire station capital purchases, a memorandum of understanding with Hamilton County Public Health for coordinator services, and a $16,000 agreement with Rainbow Health LLC. The board will also consider resolutions on nuisance abatement, junk vehicle removal, and road acceptances, along with new hires and donations.

• Motion to increase Capital Purchase for Fire Stations Project by $3,100,000
• Motion authorizing MOU with Hamilton County Public Health for Public Health Coordinator Services
• Motion authorizing $16,000 Business Associate Agreement with Rainbow Health LLC
• Resolution declaring nuisance and ordering abatement at 2813 Banning Rd.
• Resolution accepting Dunlap, Melcarl, and Grovewood Drive as township roads

The Board of Trustees approved a $3.1 million increase for the Colerain Township Fire Stations 26 and 102 project, bringing the total cost to $15,040,247. They also approved amended appropriations totaling $7,440,182, which includes the fire station funding, and authorized the transfer of $3.1 million from other funds to the capital project fund. Several other items were approved, including nuisance abatement resolutions, a noise permit, and multiple new hires, while two items were tabled.

• Approved $3.1M increase for Fire Stations 26 and 102 project (3-0)
• Approved Resolution #58-23 amending appropriations by $7,440,182 (3-0)
• Approved Resolution #59-23 transferring $3.1M to Capital Project-Fire Fund (3-0)
• Approved nuisance abatement resolution for six properties (3-0)
• Approved junk motor vehicle abatement at 2813 Banning Rd (3-0)
• Approved noise permit for Quaker Steak and Lube (3-0)
• Tabled road acceptance for Dunlap, Melcarl, and Grovewood Drives (3-0)
• Tabled 2024 Storm Water District Level of Service form until May 9, 2023 (3-0)

Special Meeting of the Board of Trustees

The Colerain Board of Trustees, acting as the Tax Incentive Review Council, will consider accepting annual status reports for four tax increment financing (TIF) districts: Colerain Towne Center, Kroger, Duke, and Northridge Crossing. The meeting also includes appointing a chairperson and adopting minutes from a prior meeting.

• Appoint chairperson for the TIRC meeting
• Adopt minutes from March 9, 2021 TIRC meeting
• Accept 2021 & 2022 annual status report for Colerain Towne Center TIF
• Accept 2021 & 2022 annual status report for Kroger TIF
• Accept 2021 & 2022 annual status report for Duke TIF and Northridge Crossing TIF

Zoning Commission

The Colerain Township Zoning Commission will hold a public hearing regarding a map amendment for the Northgate Ford property. The commission will also review a minor modification request for the Dunlap Grove Final Development Plan and an informal concept review for 7679 E. Miami River Rd.

• Map Amendment (ZA2023-03): 8940 Colerain Ave. from R-6 Urban residential to B-2 General Business District
• Minor Modification (ZA2020-06): Dunlap Grove’s Final Development Plan
• Informal Concept Review (ICR2023-03): 7679 E. Miami River Rd.
• Administration: Resignation of Ms. Smith

The Commission approved a zoning map amendment for a 3.20-acre parcel at 8940 Colerain Ave and modified the site plan for Dunlap Grove. The board also directed staff to draft amendments regarding prohibited home occupations and vacation rentals.

• Approved rezoning of 3.20 acres at 8940 Colerain Ave from R-6 to B-2 with three conditions (3-2)
• Denied Dunlap Grove site plan as proposed; approved 5 ft rear setback variance and required revised plan (5-0)
• Approved January 17, 2023, meeting minutes (5-0)
• Approved February 23, 2023, meeting minutes (4-0, 1 abstain)
• Directed staff to draft text amendments for Prohibited Home Occupations, Zoning Violations, and Penalties (5-0)
• Directed staff to gather information on vacation rental guidelines (5-0)

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will consider a range of items, including creating tax increment financing funds, approving a $70,744.43 annual software contract with OpenGov, and setting a work session on police long-term financial needs and a potential property tax levy. The agenda also includes multiple resolutions declaring junk motor vehicles, a pay increase for seasonal fire hydrant maintenance workers, and several consent items such as donations and contracts.

• Resolution requesting Auditor's approval to create Tax Increment Financing funds
• Motion authorizing pay increase for seasonal fire hydrant maintenance workers to $16.00/hour
• Motion to execute agreement with Duke Energy for $118,618 for utility relocations for Coleraine Avenue Streetscape Project
• Motion to execute agreement with OpenGov for software solutions at average $70,744.43/year over three years
• Resolution approving new opioid settlement participation agreements for Teva, Allergen, CVS, Walgreens, & Walmart

The Board approved enabling legislation for the Colerain Avenue Streetscape project and a $118,618 agreement with Duke Energy for utility relocations. Trustees also authorized several public safety measures, including nuisance abatements and a pay increase for seasonal fire hydrant workers. Additionally, the Board approved a long-term agreement for the use of Dravo Park by the Nepali Language and Arts Center.

• Approved enabling legislation for ODOT Colerain Avenue Streetscape project
• Approved $118,618 agreement with Duke Energy for utility relocations
• Approved $16.00 per hour pay for seasonal fire hydrant maintenance workers
• Approved Resolution #42-23 for nuisance abatement at 13 properties
• Approved 9 resolutions for junk motor vehicle abatement
• Approved $28,569.46 grant agreement with YWCA of Greater Cincinnati
• Approved long-term use of Dravo Park for the Nepali Language and Arts Center
• Approved noise resolution permit for McDog's Lakeside Saloon

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will hold hearings for two zoning variance requests. The board will also consider amendments to the BZA By Laws and approve minutes from the February 22, 2023, meeting.

• Variance request for 6495 Springdale Road (BZA2023-02)
• Expansion of nonconforming use request for 7200 Colerain Avenue (BZA2023-03)
• Discussion of BZA By Laws amendments

The Board denied a variance request for a property at 6495 Springdale Road and approved the expansion of a nonconforming use at 7200 Colerain Avenue. The Board also approved the February 22nd minutes and adopted amendments to the BZA By Laws.

• Denied variance request BZA2023-02 for 6495 Springdale Road (4-1)
• Approved expansion of nonconforming use BZA2023-03 for 7200 Colerain Avenue with four staff conditions (5-0)
• Approved February 22nd, 2023, meeting minutes (5-0)
• Approved amendments to the BZA By Laws as prepared by staff (5-0)

Special Meeting of the Board of Trustees

The Board of Trustees will hold a special meeting to consider authorizing the Township Administrator to enter into an agreement for the demolition of 9929 Capstan Drive. The agreement involves Mark Mendenhall, Pamela Mendenhall, and Real Estate Acquisition Specialists, LLC.

• Motion to authorize demolition agreement for 9929 Capstan Drive

The Board of Trustees unanimously approved a motion authorizing the Township Administrator to enter into an agreement with Mark Mendenhall, Pamela Mendenhall, and Real Estate Acquisition Specialists, LLC for the demolition of 9929 Capstan Drive. The agreement allows the new owners to rehabilitate the property instead of demolition, with deadlines and a $15,000 bond that the Township can use for demolition if deadlines are missed. The bond would be released upon successful completion of the rehabilitation.

• Approved agreement with Mendenhalls and Real Estate Acquisition Specialists for 9929 Capstan Drive demolition (all voted yes)
• Authorized Township Administrator to enter into the agreement

Regular Meeting of the Board of Trustees

The Colerain Board of Trustees will hold public hearings and consider new business including zoning amendments, property demolitions, and public safety contracts. The agenda also features departmental reports, public employee promotions, and various financial appropriations for township projects.

• Public Hearing for Zoning Commission Case ZA2023-01 at 3711 Stone Creek Blvd.
• Additional Appropriations of $30,500.00 for Landscape Structures Playground Equipment at Colerain Park
• Resolution Approving or Denying Text Amendments for Fireworks, Medical Marijuana, and Micro-Breweries / Micro-Distilleries
• Motion to Amend Capital Project - Colerain Avenue Sidewalks - Jonrose to Shadycrest to $2,100,000
• Motion to Approve Change Order - KZF - Design Services for Colerain Avenue Streetscape Project - $70,989

The Board adopted permanent appropriations increasing total funds to $61,641,884. Trustees approved several zoning text amendments and a purchase agreement for police body cameras and Tasers. Multiple resolutions were passed to abate nuisances and junk vehicles at various properties.

• Approved permanent appropriations totaling $61,641,884 (3-0)
• Approved purchase agreement with Axon Enterprise for body cameras and Tasers (3-0)
• Approved zoning amendments for fireworks (2-1), medical marijuana (3-0), and micro-breweries (3-0)
• Approved $2.1M budget for Colerain Avenue sidewalks from Jonrose to Shadycrest (3-0)
• Approved Resolution #25-23 for nuisance abatement at 10 properties (3-0)
• Approved 9 separate resolutions to abate junk motor vehicles (3-0 each)
• Approved purchase of a therapy dog from Recherche Kennels (3-0)
• Tabled noise resolution permit for McDogs Lakeside Saloon until 4-11-23 (3-0)

Board of Zoning Appeals

The Colerain Township Board of Zoning Appeals will hold a regular meeting to elect officers, administer oaths of office, and hear an appeal regarding the expansion of a nonconforming use. The board will also discuss changes to the BZA By-Laws and review minutes from the January 25th, 2023 meeting.

• Hearing for BZA2023-01: Request for expansion of a nonconforming use at 9017 Colerain Avenue (Parcel: 510-0104-0127-00) by applicant Stephanie N. Meyers for property owner Schroth Properties LLC
• Discussion of changes to BZA By-Laws
• Election of officers

The provided text consists of a fee calculation worksheet and a blank application form for an expansion of a nonconforming use. No meeting minutes, votes, or official board actions are recorded in the document.

• No substantive decisions recorded

Zoning Commission

The Colerain Township Zoning Commission will hold a public hearing regarding proposed text amendments to sections 8.2 and 16.2 of the zoning code. The commission will also conduct informal concept reviews for properties at 6401 Colerain Ave. and 8940 Colerain Ave. Additionally, members will discuss the similar use provision for the 6401 Colerain Ave. site and review commission by-laws.

• Public hearing for ZA2023-02 Text Amendments §8.2 and §16.2
• Informal Concept Review for 6401 Colerain Ave. (BIDFTA.com)
• Informal Concept Review for 8940 Colerain Ave. (Northgate Ford)
• Discussion of §10.1 Similar Use Provision

The Colerain Township Zoning Commission recommended approval of three text amendments to the Zoning Resolution: defining fireworks and permitting their sale/manufacturing as a conditional use in I-1 districts; defining medical marijuana; and permitting micro-breweries/micro-distilleries with conditions in B-1, B-2, and I-1 districts. All votes were unanimous (4-0). The commission also held informal concept reviews for two properties but took no formal action on them.

• Recommended approval of fireworks text amendment (4-0)
• Recommended approval of medical marijuana text amendment (4-0)
• Recommended approval of micro-brewery/micro-distillery text amendment (4-0)
• Approved December 20, 2022 meeting minutes (3-0-1 abstention)

Special Meeting of the Board of Trustees

The Colerain Board of Trustees holds a special meeting to discuss capital reserve funds. No formal decisions are listed on the agenda.

The Colerain Board of Trustees held a special meeting to discuss best practices for capital reserve funding, investment of idle cash, and deferred maintenance. The board also voted to enter an executive session to discuss economic development assistance, collective bargaining, and pending or eminent litigation. No substantive funding decisions or votes on new business items were recorded.

• Voted to enter executive session regarding business strategy, economic development, collective bargaining, and litigation (3-0)
• Adjourned the meeting

Regular Meeting of the Board of Trustees

The Colerain Township Board of Trustees will consider multiple actions, including EMS service agreements with Springfield Township, a pay increase for fire and EMS recruits, the 2023 road program contract, and a capital budget increase for the Colerain Park Playground Phase III project. The board will also vote on nuisance declarations, appointments, a zoning public hearing, and a one-year extension of the moratorium on new vaping establishments. Consent items include numerous personnel promotions and new hires.

• EMS service agreements with Springfield Township for West College Hill/Golfway and Pleasant Run Farms
• Pay increase for Fire and EMS recruits to $16.50 per hour
• Contract with Adleta Construction for 2023 Road Program
• Capital budget increase for Colerain Park Playground Phase III to $480,878.75
• Grant and loan agreement with Hamilton County for $300,000

The Board approved a major road program contract and increased funding for the Colerain Park Playground. Trustees also extended a moratorium on new vape shops and authorized several EMS service agreements with Springfield Township. Multiple nuisance abatements and personnel promotions were approved.

• Approved $3,234,158.96 road program contract with Adleta Construction
• Increased Colerain Park Playground Phase III budget to $480,878.75 and awarded contract to Logan Creek, LLC
• Extended moratorium on new electronic smoking/vapor product establishments for one year (2-1)
• Approved EMS service agreements with Springfield Township for West College Hill/Golfway and Pleasant Run Farms
• Approved $16.50 per hour pay rate for Fire and EMS Recruits
• Passed Resolution #13-23 for nuisance abatement at 17 properties
• Approved $300,000 grant and loan agreement with Hamilton County for Colerain Avenue sidewalks
• Authorized electric aggregation agreement at a rate not to exceed 7.5 cents per kWh

Colerain Community Improvement Corporation

The Board of Directors will conduct its annual election of trustees and officers. The board will also review the Q4 2022 financial statements and discuss the meeting schedule for 2023.

• Annual election of trustees
• Annual election of officers
• Approval of Q4 2022 financial statements
• Discussion and potential action on 2023 meeting schedule

Special Meeting of the Board of Trustees

The Colerain Township Board of Zoning Appeals will convene a special meeting to swear in participants and hear one zoning variance appeal. The sole case involves a request to modify setback and parking regulations for a property at 9024 Colerain Avenue, owned by McClusky Chevrolet, Inc.

• BZA2022-18: Variance request for §15.9.1 (C) & (D) at 9024 Colerain Avenue (Parcel 510-0104-0111-00) for McClusky Chevrolet, Inc.

The Board of Zoning Appeals denied a request for a zoning variance regarding signage at 9024 Colerain Avenue. The Board also approved the meeting minutes from October 26, 2022.

• Denied variance request BZA2022-18 for 9024 Colerain Avenue (4-1)
• Approved October 26, 2022 meeting minutes (5-0)

Zoning Commission

The Colerain Township Zoning Commission will hold an organizational meeting and a public hearing. The hearing concerns a major amendment for Zips Carwash at 3711 Stone Creek Blvd.

• Public hearing for ZA2023-01 Zips Carwash major amendment
• Election of officers
• Presentation of November 15, 2022 minutes
• Discussion of Zoning Resolution Text Amendment(s)

The Colerain Township Zoning Commission voted 4-0 to recommend approval of a major amendment for a Zips Carwash at 3711 Stone Creek Blvd., with conditions. The commission also elected officers, approved prior minutes, and initiated text amendments to the zoning resolution on several topics.

• Recommended approval of Zips Carwash major amendment (4-0) with conditions
• Elected Lori McMullin as chairperson (4-0)
• Elected Mr. Gehring as vice-chairperson (4-0)
• Approved November 15, 2022 meeting minutes (3-0-1 abstention)
• Initiated text amendments on fireworks, medical marijuana, micro-breweries/distilleries, prohibited home occupations, and violations (4-0)

Regular Meeting of the Board of Trustees

The Board of Trustees will address various administrative, public safety, and development matters, including property nuisance declarations and infrastructure contracts. The meeting also includes personnel actions, such as a collective bargaining agreement for firefighters and new hires for the police and fire departments. Trustees will also review the 2023 budget and strategic plan.

• Contract with Tri-State Concrete Construction Inc. for Colerain Avenue Bus Pull Offs
• Collective bargaining agreement with AFSCME for part-time firefighters
• Demolition discussion for 4519 Poole Road
• Junk motor vehicle declarations for five township addresses
• Police subscription contract with Cellebrite for $4,880

The Board of Trustees approved several resolutions and motions, including appropriating $12 million in general obligation bonds for two new fire stations, adopting a nuisance abatement resolution for 23 properties, and approving contracts for bus pull-offs and playground construction. The board also approved the administrator's performance review and a collective bargaining agreement with AFSCME for part-time firefighters. No action was taken on the Flock camera discussion, which remained under old business.

• Approved Resolution #11-23 appropriating $12M bond funds for fire station construction (3-0)
• Approved Resolution #4-23 declaring nuisance and ordering abatement at 23 properties (3-0)
• Approved motion to issue RFP for Fort Colerain Phase III playground, $400K grant-funded (3-0)
• Approved $250,194.93 contract with Tri-State Concrete for Colerain Avenue bus pull-offs (3-0)
• Approved snow/ice removal agreement with D.R. Horton for Crosley Meadows (3-0)
• Approved motion to remove 4519 Poole Rd from demolition process (3-0)
• Approved RFP for demolition of four unsafe buildings (3-0)
• Approved administrator's performance and compensation review (3-0)

Special Meeting of the Board of Trustees

The Colerain Township Board of Trustees is holding an organizational meeting to elect a president and vice-president, and to handle routine administrative items. They will consider resolutions for fund transfers and CDBG advances, authorize capital equipment purchases (including a $20,000 drone), set 2023 meeting dates, and approve various administrative motions.

• Election of President and Vice-President
• Resolution authorizing advance of funds - CDBG
• Resolution authorizing transfer of funds
• Motion to authorize purchase of capital equipment and vehicles per Schedule A
• Motion to authorize purchase of drone - $20,000

The Board of Trustees held its organizational meeting, electing Ms. Ulrich as President and Mr. Unger as Vice President. They approved resolutions authorizing a $150,000 advance for CDBG projects and transfers of funds for parks, community center, and fire bonds. The board tabled a $20,000 drone purchase pending a policy, and rejected motions to raise the administrator's purchase order signing authority to $10,000 and to place all such orders on the consent agenda.

• Elected Ms. Ulrich as Board President (3-0)
• Elected Mr. Unger as Vice President (3-0)
• Approved Resolution #1-23 authorizing $150,000 advance for CDBG projects (3-0)
• Approved Resolution #2-23 transferring $497,824 to Park Fund, $128,780 to Community Center Fund, and $800,000 to Fire Bonds Fund (3-0)
• Approved capital equipment and vehicle purchases per Schedule A (3-0)
• Tabled $20,000 drone purchase pending policy (2-1)
• Approved 2023 meeting dates and special meeting rules (3-0)
• Approved 2023 payroll calendar including Juneteenth and Patriot Day holidays (3-0)