Deerfield public meetings in 2022
16 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Community Relations Commission
The Commission approved the minutes from the October 19, 2022, meeting. Members discussed the budget and planning for Heritage Month and the application process for a new student member. A discussion regarding awards and recognition was tabled.
- Approved October 19, 2022 meeting minutes (unanimous)
- Tabled discussion of Award/Recognition
Board of Trustees
The Board authorized an intergovernmental agreement for the Downtown/Village Center TIF #3 project and held a public hearing on the redevelopment area. Trustees also approved several infrastructure contracts for sewer lining, landscaping, and road salt. Additionally, the Board adopted a proclamation for Mayors’ Monarch Pledge Day and approved the 2023 Family Days budget.
- Approved intergovernmental agreement for Downtown/Village Center TIF #3 (4-1)
- Approved 2023 Family Days budget (4-0)
- Awarded landscape maintenance contract to Milieu Design, LLC not to exceed $40,300 (4-0)
- Authorized purchase of landscape material from Red’s Garden Center not to exceed $30,000 (5-0)
- Awarded sanitary sewer lining contract to Visu-Sewer not to exceed $425,000 (5-0)
- Awarded storm sewer contract to Visu-Sewer not to exceed $75,000 (5-0)
- Authorized bulk rock salt purchase not to exceed $220,000 (4-0)
- Approved MOU with Lake County Health Department for 'A Way Out' program (4-0)
Appearance Review Commission (ARC)
The Appearance Review Commission approved a request to replace a 5-panel menu board with a smaller 3-panel board at Starbucks Coffee. The commission also reviewed staff updates on local signage and noted several maintenance issues with business signs and parking lot lighting.
- Approved menu board revisions for Starbucks Coffee at 60 S. Waukegan Road (4-0)
- Approved November 28, 2022 meeting minutes (unanimous voice vote)
Plan Commission
The Plan Commission approved a special use request for Kohn Animal Hospital and recommended approval for a massage establishment and parking exception at Deerfield Park Plaza. A public hearing regarding a Shake Shack restaurant was continued to a future date.
- Approved special use for Kohn Animal Hospital at 649 Lake Cook Road (5-0)
- Recommended approval for massage establishment and parking exception at 405 Lake Cook Road (5-0)
- Continued Shake Shack restaurant text amendment and special use hearing to January 12, 2023 (5-0)
- Approved November 10, 2022 Plan Commission Minutes (unanimous voice vote)
Board of Trustees
The Board of Trustees adopted the 2023 corporate tax levy and approved several public works and police contracts. The board also amended the 2022 annual budget and adjusted the 2023 employee wage and salary plan.
- Adopted 2023 corporate tax levy with a net levy of $13,304,145 (6-0)
- Approved 2023 employee wage and salary plan adjustment of 4 percent (6-0)
- Amended 2022 budget to increase economic incentives to $5,000,000 (6-0)
- Awarded $119,585.79 contract to Axon Enterprise, Inc. for 22 tasers over 5 years (6-0)
- Awarded GIS Services Contract to MGP, Inc. not to exceed $88,965 (6-0)
- Awarded tree trimming and stump removal contracts to Advanced Tree Care, each not to exceed $75,000 (6-0)
- Awarded turf maintenance contract to Green Acres Landscaping, Inc. not to exceed $38,325 (6-0)
- Ratified purchase of two 2023 Chevrolet Bolt electric vehicles for $39,704.24 and $37,909.24 (6-0)
Appearance Review Commission (ARC)
The Appearance Review Commission approved a wall sign for Asian Foot Spa and exterior improvements for Deerfield Professional Plaza and Rosebud. The commission also approved new play equipment and pollinator gardens for the Deerfield Square play area.
- Approved wall sign for Asian Foot Spa at 405 Lake Cook Road with logo correction (4-0)
- Approved awning and canopy for Deerfield Professional Plaza at 720 Osterman Avenue, subject to ADA parking approval (4-0)
- Approved new awnings and window coverings for Rosebud at 711 Deerfield Road (4-0)
- Approved new play equipment and plantings for Deerfield Square Play Area at 740 Waukegan Road (3-1)
- Approved October 24, 2022 meeting minutes with a minor correction (unanimous voice vote)
Board of Trustees
The Board approved the Village budget for fiscal year 2023 and a consolidated fee schedule including water, sewer, and refuse rate increases. The Board also authorized several public works equipment purchases and approved a new affordable supportive living facility project.
- Adopted 2023 Village budget (5-0)
- Adopted 2023 consolidated fee schedule including 5% water/sewer and 3.5% refuse rate increases (5-0)
- Approved 150-unit affordable supportive living facility at 1101 and 1121 Lake Cook Road (5-0)
- Approved $312,608 for Public Works vehicles and equipment, including a leaf machine and Ford F150 Lightning (5-0)
- Approved $24,992 for an electric mower (5-0)
- Approved $21,561 for an HP Latex 700 sign printer (5-0)
- Awarded $58,199 contract to Flock Group, Inc. for license plate reading cameras (5-0)
- Approved $36,331.50 for emergency water system repairs by FLOLO Corporation (5-0)
Family Days Commission
The Commission approved the 2023 budget with projected expenses of $91,400 and revenues of $36,000. Members also voted to increase the cost of wristbands to $20 to address rising ride costs. A parade route detour was announced due to a water main project on Waukegan Road.
- Approved October 17, 2022 minutes (unanimous)
- Approved adjusted 2023 proposed budget (unanimous)
- Approved increasing wristband costs from $15 to $20 (unanimous)
Joint Review Board
The Joint Review Board appointed a public member and a chairperson and adopted rules for public comment. The board reviewed a proposed 41-acre Downtown TIF District with a maximum budget of $38.25 million, but deferred the final recommendation to allow school boards to discuss the proposal.
- Appointed Jack Frigo as Public Member (5-0)
- Appointed Andrew Lichterman as chairperson (5-0)
- Adopted public comment rules allowing five minutes per speaker (5-0)
- Continued the meeting to December 1 at 10 a.m. (5-0)
Plan Commission
The Commission unanimously approved the October 27, 2022 minutes and a recommendation for a zoning ordinance text amendment regarding ground sign depth. The board also held a prefiling conference for a proposed animal hospital at 649 Lake Cook Road.
- Approved October 27, 2022 Plan Commission Minutes (unanimous)
- Approved recommendation for Zoning Ordinance text amendment to increase ground sign depth (unanimous)
Community Relations Commission
The commission approved the minutes from the October 19, 2022, meeting. Members discussed forming subcommittees for heritage month planning and potential ways to recognize outstanding citizenship, though no formal actions were taken on these items.
- Approved October 19, 2022 meeting minutes (unanimous voice vote)
Board of Trustees
The Board of Trustees approved several infrastructure contracts, including a water main project and engineering services. They also authorized a new indoor children's playground and adopted two collective bargaining agreements. A public hearing was held for the proposed Fiscal Year 2023 budget of $57,331,634.
- Awarded Waukegan Road water main contract to Lenny Hoffman Excavating, Inc. for $4,059,990.10 (5-0)
- Approved Phase III engineering contract for Waukegan Road project to Civiltech Engineering for $293,387 (5-0)
- Approved text amendment and special use for Kids Empire indoor playground at 405 Lake Cook Road (5-0)
- Adopted four-year collective bargaining agreement with Illinois Council of Police (5-0)
- Adopted four-year collective bargaining agreement with IUOE Local 150 (5-0)
- Approved Intergovernmental Agreement with West Deerfield Township for road maintenance (5-0)
- Approved Ordinances for antenna support structures and regional storm water facilities (5-0)
- Approved removal of obsolete business and vehicle licensing requirements in Municipal Code (5-0)
Sustainability Commission
The commission appointed a presiding officer and approved previous meeting minutes. Members discussed improvements for the annual Tree Walk and coordinated a water education seminar for November 19, 2022.
- Appointed Commissioner Heller as Presiding Officer (unanimous)
- Approved July 21, 2022 meeting minutes (unanimous)
- Agreed to host an 'Ask the Arborist' program at the library on a Saturday at 10 a.m. in mid-January to mid-February
Plan Commission
The Plan Commission recommended a zoning text amendment to increase the maximum distance between ground sign faces from 12 to 18 inches. A proposal for a Shake Shack restaurant with a drive-thru was continued to a future meeting for further review.
- Recommended approval of text amendment to increase ground sign depth to 18 inches (5-0)
- Continued Shake Shack drive-thru restaurant request to December 8, 2022 (5-0)
- Approved October 13, 2022 Plan Commission Minutes (unanimous)
Committee of the Whole
The Committee of the Whole reviewed proposed 2023 departmental budget requests and a $7.9 million Capital Improvement Plan. The Board agreed to have staff develop a $25,000 program to waive permit fees for residential sustainability initiatives. No formal votes were taken on budget items during this session.
- Agreed to craft a program using $25,000 to waive permit fees for sustainability initiatives like solar panels
- Agreed to add more security cameras to the front of Village Hall
- Adjourned meeting (unanimous voice vote)
Appearance Review Commission (ARC)
The Appearance Review Commission approved exterior improvements and signage for 806-808 Waukegan Road, including a new awning, storefront windows, and sign band, with conditions to replicate existing window style and color. The commission also held preliminary reviews for the Jewett Park Phase 2 renovation and a proposed Shake Shack at 560 Waukegan Road, providing feedback but taking no final votes on those items.
- Approved 806-808 Waukegan Road exterior improvements and signage with conditions (6-0)
- Approved minutes from September 21, 2022 meeting with minor correction (6-0)
- Held preliminary review for Jewett Park Phase 2 renovation; no decision made
- Held preliminary review for Shake Shack at 560 Waukegan Road; no decision made