Deerfield public meetings in 2025

Appearance Review Commission (ARC)

The Appearance Review Commission will consider applications for new wall and ground signs at 800 Lake Cook Road and updated wall and awning signs at 845 Waukegan Road.

• Courtyard by Marriott (800 Lake Cook Road): Proposed 35.56 SF halo-lit wall sign and 29.7 SF/face ground sign
• Green Door Salon & Spa (845 Waukegan Road): Proposed 6.4 SF wall sign replacement and two awning signs

The Appearance Review Commission approved the proposed wall and ground signs for Courtyard by Marriott at 800 Lake Cook Road with a 6‑0 vote. The commission also approved the wall and awning signs for Green Door Salon & Spa at 825 Waukegan Road, conditional on receipt and approval of revised drawings, also by a 6‑0 vote. Earlier, the minutes from the November 24, 2025 meeting were approved unanimously.

• Approved Courtyard by Marriott wall and ground signs (6-0)
• Approved Green Door Salon & Spa wall and awning signs, pending revised drawings (6-0)
• Approved minutes from November 24, 2025 meeting (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Board of Trustees

The Deerfield Board of Trustees unanimously approved a software and services agreement with Axon Enterprise Inc. for $85,654.28. It also approved the renewal of the Municipal GIS Partners contract up to $99,734.04, a $50,000 landscape plant purchase from Red’s Garden Center, and a $44,405 landscaping services contract with Milieu Design LLC. All four resolutions passed with a 6‑0 vote.

• Approved Axon Enterprise software and services agreement ($85,654.28) (6-0)
• Approved renewal of Municipal GIS Partners contract (up to $99,734.04) (6-0)
• Approved purchase of landscape plant material from Red’s Garden Center (up to $50,000) (6-0)
• Approved one‑year landscaping services contract with Milieu Design LLC (up to $44,405) (6-0)

Fine Arts Commission

The Deerfield Fine Arts Commission will meet to discuss updates on various public art projects, including the Deerfield Supportive Living Mural and the Metra Underpass Mural, as well as updates from the Library and Park District.

• Deerfield Supportive Living Mural update
• Metra Underpass Mural discussion
• Takeda Artwork Remainders review
• Library Lecture Series discussion
• Park District and Village updates

Plan Commission

The Plan Commission will hold a workshop meeting to provide feedback on a proposal for an N. Family Club child care facility. The project requires a text amendment to allow child care centers as a Special Use in the C-1 Village Center District.

• Proposed 13,153 square foot child care facility at 833 Deerfield Road
• Request for Text Amendment to allow child care as a Special Use in C-1 Village Center District
• Proposed capacity of 130 children and 35-40 team members
• Plan for two outdoor play areas, including one on the roof
• Provision of 63 parking spaces to meet the required 53 spaces

The Plan Commission scheduled a public hearing on January 8, 2026 to consider the text amendment and special‑use request for the N. Family Club child‑care facility at 833 Deerfield Road. The commission approved the meeting minutes by unanimous voice vote and then adjourned the meeting, also by unanimous voice vote. No other actions were taken.

• Scheduled public hearing for Jan 8, 2026 (child‑care amendment)
• Approved meeting minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Reduction Ad Hoc Working Group will discuss waste collection, energy programs, and bike route signage. The group will also review the Sustainability Commission and the D-tales Green Line project.

• Approval of September 4, 2025 meeting minutes
• Discussion of Waste Initiatives (Refuse Collection, Lakeshore Recycling Systems Tour)
• Discussion of Energy Initiatives (WRF Solar Array, Green Energy Partnership Program)
• Discussion of Transportation Initiatives (Bike Route Signage, D-tales: Green Line)
• Review of Sustainability Commission activities

Community Relations Commission

The Community Relations Commission will hear a presentation on a Deerfield supportive living facility, receive updates from local governments, and discuss any additional items submitted for consideration.

• Presentation on Deerfield Supportive Living Facility
• Updates from local governments
• Other items for discussion

Family Days Commission

The Family Days Commission will review minutes from the October meeting and discuss contracts and logistics for the upcoming July 3rd and 4th events, including fireworks, rides, and music vendors.

• Review October 20, 2025 minutes
• Consider fireworks contract
• Discuss music vendors for July 3rd & 4th
• Review July 4th rides
• Discuss July 3rd children activities

Board of Trustees

The Board of Trustees adopted the Village of Deerfield’s FY 2026 budget and the ordinance levying taxes for 2026. They also approved a consolidated fee schedule for FY 2026 and amended the village wage and salary plan. The board authorized a Comcast internet services contract renewal at $3,119.81 per month for 24 months. Additional actions included approving a concession stand lease for KaVe Café LLC at the downtown train station and a resolution for the 2026 MFT Street Rehabilitation Project.

• Ordinance R‑25‑29 adopting the FY 2026 village budget
• Resolution R‑25‑62 adopting a consolidated fee schedule for FY 2026
• Ordinance O‑25‑30 amending the village wage and salary plan
• Resolution R‑25‑63 renewing the Comcast internet contract at $3,119.81 per month for 24 months
• Resolution R‑25‑97 approving a concession agreement with KaVe Café LLC for a stand at the downtown train station

The Board unanimously adopted the 2026 property tax levy of $14,917,284 (net $14,558,045 after abatements) and approved an ordinance abating a portion of the 2025 levy for Series 2011B GO bonds. They also approved a one‑year concession lease for KaVe Café at the downtown train station, a resolution for state highway maintenance on Waukegan Road, and a $3.1 M street rehabilitation program. Additionally, the Board accepted the Family Days 2026 budget and a finding of substantial conformance for a 112‑unit residential PUD with a child‑care center at 155 Pfingsten Road. All motions passed with a 6‑0 vote.

• Adopted 2026 tax levy of $14,917,284 (net $14,558,045) (6-0)
• Adopted ordinance abating portion of 2025 levy for Series 2011B GO bonds (6-0)
• Approved concession agreement with KaVe Café LLC for downtown train station (1‑year lease, $500/month after two free months) (6-0)
• Approved resolution for state highway maintenance on Waukegan Road, State payment $69,140 total (6-0)
• Approved $3.1 M 2026 MFT street rehabilitation program (6-0)
• Approved Family Days Commission 2026 budget costing just over $96,000 (6-0)
• Approved finding of substantial conformance for 112‑unit residential PUD and Primrose Child Day Care Center at 155 Pfingsten Road, and final plat (6-0)

Appearance Review Commission (ARC)

The Appearance Review Commission will consider two pending applications. One request is from NorthShore Center for Oral and Facial Surgery to replace a deteriorated wood fence with a 6‑foot tall, 169‑foot vinyl privacy fence in clay color at 700 Osterman Avenue. The other request is from Springs at Lake Cook Crossing to add aluminum sign panels to two pylon signs on Lake Cook and Waukegan Roads at 400 Spring Cress Road. The commission will vote on these applications.

• NorthShore Center rear fence replacement – 6‑ft tall, 169‑ft vinyl privacy fence, clay color, 700 Osterman Ave.
• Springs at Lake Cook Crossing pylon sign panels – aluminum panels on Pylon 5 (half) and Pylon 3 (full) along Lake Cook and Waukegan Roads, 400 Spring Cress Rd.

The commission approved the replacement rear fence for NorthShore Center (7‑0 vote). It denied the proposed pylon sign panels for Pylon 3 at Springs at Lake Cook Crossing (4‑3 vote). The minutes from the September 15 meeting were approved, and the meeting was adjourned.

• Approved rear fence replacement at 700 Osterman Ave (7‑0)
• Denied pylon sign panels for Pylon 3 at Springs at Lake Cook Crossing (4‑3)
• Approved September 15 meeting minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Board of Trustees

The Board held a public hearing and adopted the fiscal year 2026 budget, a 4.23% overall increase that includes a $7,000 reduction for the Police Department and higher refuse, water, and sewer rates. It also approved a consolidated fee schedule, an amendment to the village wage and salary plan, and authorized an internet services contract renewal. Additionally, the Board adopted two community solar agreements with Solstice Power projected to save about $28,000 per year, and approved facade‑rebate agreements for properties at 710 Deerfield Road and 833‑845 Waukegan Road.

• Ordinance 25-92: Adoption of FY 2026 budget – 4.23% increase, $7,000 police cut
• Resolution 25-93: Consolidated fee schedule for FY 2026
• Resolution 25-91: Authorization of internet services contract renewal
• Resolution R-25-60/61: Community solar agreement with Solstice Power – 20‑year term, ~$28,000 annual savings
• Resolutions R-25-58 and R-25-59: Facade‑rebate agreements for 710 Deerfield Road and 833‑845 Waukegan Road

The Board approved the Village’s FY 2026 budget, a consolidated fee schedule, and an amendment to the wage and salary plan, each passing 5‑0. It also approved a contract renewal with Comcast at a base rate of $3,119.81 per month, waiving competitive bidding. Appointments to the Cable & Telecommunications and Sustainability commissions were confirmed, and the November 17 bills, payroll, and prior meeting minutes were approved.

• Adopted FY 2026 Village budget (5-0)
• Approved Consolidated Fee Schedule for FY 2026 (5-0)
• Adopted Ordinance amending wage and salary plan (5-0)
• Approved Comcast internet contract renewal at $3,119.81/month, waiving competitive bidding (5-0)
• Approved Joshua Atlas appointment to Cable & Telecommunications Commission (unanimous voice vote)
• Approved Michael Wolf appointment to Sustainability Commission (unanimous voice vote)
• Approved bills and payroll dated Nov 17 2025 (5-0)
• Approved minutes from Nov 3 2025 meeting (unanimous voice vote)

Plan Commission

The Deerfield Plan Commission will consider a recommendation to approve the Final Development Plan and Final Plat of Subdivision for a 112‑unit residential Planned Unit Development and a Primrose Child Day Care Center and Nursery School at 155 Pfingsten Road. The commission has found the final plan to be in substantial conformance with the previously approved Preliminary Development Plan. The meeting also includes public comment on a non‑agenda item and routine document approvals.

• Approval of Final Development Plan for 112‑unit residential PUD at 155 Pfingsten Road
• Approval of Final Plat of Subdivision for the same property
• Inclusion of Primrose Child Day Care Center and Nursery School in the project
• Increase of electric vehicle charging stations to six and 18 EV‑ready indoor parking spaces
• Revised pedestrian crosswalk with flashing lights

The commission unanimously approved the recommendation for the 155 Pfingsten Road final development plan. It also unanimously approved the October 23, 2025 meeting minutes. The meeting was adjourned by unanimous voice vote at 6:23 P.M.

• Approved 155 Pfingsten Road final development plan recommendation (unanimous voice vote)
• Approved October 23, 2025 Plan Commission minutes (unanimous voice vote)
• Adjourned meeting at 6:23 P.M. (unanimous voice vote)

Sustainability Commission

The Sustainability Commission will review tree planting data and discuss the Village Tree Ordinance. The group will also receive updates on energy efficiency sweepstakes and solar development projects.

• Review of 50/50 Tree Program data and Village Tree Ordinance
• Discussion of Deerfield Energy Saver Sweepstakes
• Update on WRF Solar Development
• Review of Green Line sustainability newsletter
• Discussion of GHG Reduction Working Group

Cemetery Commission

The Deerfield Cemetery Commission will inspect the cemetery grounds, including a memorial pole, headstones, landscaping and fence. After reconvening at Village Hall, members will approve the April 15 minutes, hear public comment, and receive an update on the cemetery survey. No other decisions are listed on the agenda.

• Inspection of grounds: memorial pole, headstones, landscaping and fence
• Cemetery Survey Update

Volunteer Engagement Commission

The commission will review unappointed applicants and conduct interviews with Joshua Atlas and Michael Wolf. The body will also discuss open positions on several village boards and commissions.

• Interviews with applicants Joshua Atlas and Michael Wolf
• Review of open positions on Sustainability Commission (2), Family Days Commission (2), Cable & Telecommunications Commission (1), and Community Relations Commission (1)

Board of Trustees

The Deerfield Board of Trustees will conduct a public hearing on the Fiscal Year 2026 annual budget. It will also consider two resolutions approving community solar agreements with Solstice Power Technologies (Beebalm and KE109). Additionally, the board will vote on business‑facade rebate applications for Deerfield Commons and Marshall Mall.

• Public hearing on the FY 2026 annual budget (Resolution 25‑89).
• Resolution approving a community solar agreement with Solstice Power Technologies – Beebalm (Resolution 25‑89).
• Resolution approving a community solar agreement with Solstice Power Technologies – KE109 (Resolution 25‑90).
• Approval of business‑facade rebate for Deerfield Commons at 710 Deerfield Rd & 800 Waukegan Rd (rebate up to $50,000 for building improvements and $10,157 for site improvements).
• Approval of business‑facade rebate for Marshall Mall at 833‑845 Waukegan Rd (rebate up to $43,686.91 for building improvements and $5,000 for site improvements).

The Board unanimously approved reappointments for several commissions and adopted the October 20 minutes. It approved the consent agenda authorizing two façade‑rebate agreements and closed the public hearing on the FY 2026 budget. The Board also adopted two resolutions to enter into 20‑year Community Solar contracts with Solstice Power Technologies. The meeting then moved into closed session and adjourned.

• Reappointments for commissions approved unanimously (voice vote)
• October 20 minutes approved unanimously (voice vote)
• Bills and payroll for Oct. 20 approved 6‑0 (Benton, Berg, Goldstone, Greenberg, Jacoby, Oppenheim)
• Consent agenda authorizing façade‑rebate agreements (R‑25‑58, R‑25‑59) approved 6‑0
• Public hearing on FY 2026 budget closed unanimously (voice vote)
• Community Solar agreement R‑25‑60 with Solstice Power approved 6‑0
• Community Solar agreement R‑25‑61 with Solstice Power approved 6‑0
• Closed session entered 6‑0 and meeting adjourned unanimously (voice vote)

Cable & Telecommunications Commission

The Deerfield Cable & Telecommunications Commission will approve the September 30, 2025 minutes and hear public comment. The main agenda item is a discussion of four fiber service companies—Ezee Fiber, Intrepid Fiber, I3 Broadband, and Clearwave Fiber. The commission will also consider any other items raised for discussion before adjourning.

• Discussion of Ezee Fiber
• Discussion of Intrepid Fiber
• Discussion of I3 Broadband
• Discussion of Clearwave Fiber
• Other items for discussion

Plan Commission

The Plan Commission will consider a request to determine if the Final Development Plan for 155 Pfingsten Road is in substantial conformance with a previously approved preliminary plan. The project involves converting a 3-story office building into 112 loft-style apartments and constructing a Primrose Child Day Care Center and Nursery School.

• Final Development Plan for 112-unit residential PUD and Primrose Child Day Care Center at 155 Pfingsten Road
• Approval of a Final Plat of Subdivision for the 7.43-acre property
• Inclusion of 11 affordable housing units per village ordinance
• Expansion of EV charging to 6 vehicles with 18 additional spots EV-ready
• August 14, 2025 Plan Commission Minutes for approval

The commission voted 6‑0 to grant a finding of substantial conformance and approve the final plat of subdivision for the 112‑unit residential planned unit development and Primrose Child Day Care Center at 155 Pfingsten Road. The August 14, 2025 commission minutes were approved by unanimous voice vote. The meeting was adjourned by unanimous voice vote, and the next commission meeting was set for November 13, 2025 at 6:00 PM. The commission will not send a representative to the upcoming Board of Trustees meeting.

• Approved finding of substantial conformance and final plat for 112‑unit development (6-0)
• Approved August 14, 2025 commission minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)
• Scheduled next meeting for November 13, 2025 at 6:00 PM
• Decided no Plan Commission representative needed for next Board of Trustees meeting

Committee of the Whole

The Village Board is discussing a proposal to update the 1993 impact fee ordinance to better align with peer communities. The proposed changes would increase fees by an average of 57.3% across all housing types. The board will also discuss residential and commercial solid waste and recycling contracts.

• Proposed increase of vacant land fair market value from $175,000 to $300,000 per acre
• Proposed impact fee increase of 103% for 2-bedroom multifamily units
• Proposed impact fee increase of 88% for 3-bedroom multifamily units
• Discussion of residential and commercial solid waste and recycling contracts
• Review of Meech Group Impact Fee Study

Family Days Commission

The Family Days Commission will review minutes from the September 16, 2025 meeting and hear public comments. It will consider the 2026 expense and budget report. The commission will discuss vendor pricing for food, arts & crafts, and corporate booths, as well as ideas for a pie‑eating contest, beverage sales, and other 2026 suggestions.

• Consideration of 2026 expense and budget report
• Discussion of 2026 vendor prices for food vendors
• Discussion of 2026 vendor prices for arts & crafts
• Discussion of 2026 vendor prices for corporate booths
• Discussion of pie eating contest and beverage sales for 2026

Board of Trustees

The Board of Trustees approved the report recommending purchase of the Carbyne APEX AI‑integrated 9‑1‑1 call‑taking platform, projected cost $272,517.50 over five years. The meeting also considered funding requests under the Business Facade Rebate Program for Deerfield Commons (710 Deerfield Road & 800 Waukegan Road) and Marshall Mall (833‑845 Waukegan Road). Additional actions included authorizing a lease and purchase of the property at 700 Deerfield Road, approving a $238,009 purchase of a 5‑ton dump truck, and approving $24,359.46 for 40 Avon C50 first‑responder respirators.

• Purchase of Carbyne APEX 9‑1‑1 platform – $272,517.50 over five years
• Funding requests for Business Facade Rebate Program at Deerfield Commons and Marshall Mall
• Ordinance O‑25‑27 lease/purchase of property at 700 Deerfield Road
• Resolution R‑25‑56 purchase of 5‑ton dump truck – $238,009
• Resolution R‑25‑57 purchase of 40 Avon C50 respirators – $24,359.46

The Board approved the minutes from the October 6 meeting and the October 20 bills and payroll. It approved up to $50,000 in building and $10,157 in site rebates for Deerfield Commons under the business façade rebate program. It also approved $43,686.91 in building and $5,000 in site rebates for Marshall Mall under the same program. The Board accepted the recommendation to extend the T‑Mobile cellular lease on the water tower through 2049, entered a closed session, and then adjourned.

• Approved October 6 minutes (voice vote, unanimous)
• Approved October 20 bills and payroll (6‑0)
• Approved Deerfield Commons façade rebate funding (up to $50,000 building, $10,157 site) (6‑0)
• Approved Marshall Mall façade rebate funding ($43,686.91 building, $5,000 site) (6‑0)
• Accepted recommendation to extend T‑Mobile cellular lease to 2049 (6‑0)
• Moved to enter Closed Session (6‑0)
• Adjourned meeting (voice vote, unanimous)

Fine Arts Commission

The Fine Arts Commission will meet to discuss the Deerfield Supportive Living Mural and a Library Lecture Series. The body will also receive updates from the Park District, Deerfield High School, the Library, the DBR Chamber, and the Village.

• Deerfield Supportive Living Mural
• Library Lecture Series
• Welcome of Matthew Kerbis as new DBR Chamber of Commerce Liaison

Community Relations Commission

The Deerfield Community Relations Commission will meet on Oct. 14, 2025 at 7 p.m. in the Executive Conference Room, Village Hall. The commission will discuss a Field of Honor reminder and volunteer signups, provide updates on the Stronger Together program, share information from other local governments, and consider any additional items raised by members. No formal actions or votes are listed on the agenda.

• Field of Honor reminder and volunteer signups
• Stronger Together program updates
• Updates from local governments
• Other items for discussion

Committee of the Whole

The Committee of the Whole will review the Village of Deerfield’s proposed 2026 budget, hear departmental budget requests from Public Works & Engineering, Finance, Administration, and Community Development, and consider the Capital Improvement Program. The Finance Director, Eric Burk, will present the budget overview. Hard copies of the materials have been distributed.

• 2026 Budget Overview – presentation by Finance Director Eric Burk
• Departmental budget requests – Public Works & Engineering, Finance, Administration, Community Development
• Capital Improvement Program review

The Committee of the Whole reviewed departmental budget summaries for 2026, covering finance, wastewater, administration, community development, and information technology, but no approvals or changes were formally adopted. The only formal action was the unanimous voice‑vote to adjourn the meeting.

• Adjourned meeting (unanimous voice vote)

Board of Trustees

The Board of Trustees will discuss a lease agreement for a property at 700 Deerfield Road and amendments to the 2025 annual budget. The meeting also includes proposals for new equipment purchases and reports on emergency communications software.

• Ordinance for a lease with U.S. Bank National Association for 700 Deerfield Road
• Ordinance to amend and revise the annual budget for fiscal year 2025
• Resolution to purchase one 5-ton dump truck
• Resolution to purchase Avon C50 First Responder Respirators
• Reports on Carbyne APEX call-taking software and GeoComm school indoor mapping

The Board approved the purchase of the Carbyne APEX AI‑integrated 9‑1‑1 platform, projected at $272,517.50 over five years. It also approved the indoor school‑mapping project, a lease for the 700 Deerfield Road property, a $238,009 dump‑truck purchase, and a $24,359.46 respirator purchase. All motions passed unanimously with five votes in favor and none against.

• Approved Carbyne APEX 9‑1‑1 system purchase ($272,517.50) (5-0)
• Approved indoor school mapping project with GeoComm (5-0)
• Approved lease of 700 Deerfield Road property (5-0)
• Approved purchase of 5‑ton dump truck ($238,009) (5-0)
• Approved purchase of 40 Avon C50 respirators ($24,359.46) (5-0)
• Approved minutes from September 15, 2025 meeting (unanimous voice vote)
• Approved bills and payroll for October 6, 2025 (5-0)
• Adopted consent agenda including Ordinances O-25-27 and O-25-28 (5-0)

Cable & Telecommunications Commission

The commission will receive presentations from four fiber companies and an update regarding a T-Mobile lease renewal. The meeting also includes the approval of previous minutes and public comment.

• Presentations from Ezee Fiber
• Presentations from Intrepid Fiber
• Presentations from I3 Broadband
• Presentations from Clearwave Fiber
• T-Mobile lease renewal update

Committee of the Whole

The Deerfield Committee of the Whole will hear the Finance Director’s overview of the 2026 village budget. It will review departmental budget requests for Police, Public Works & Engineering, Finance, Administration, and Community Development. The meeting will also examine the Capital Improvement Program and discuss the South Lake Mosquito Abatement District.

• 2026 Budget Overview presented by Finance Director Eric Burk
• Departmental Budget Requests – Police, Public Works & Engineering, Finance, Administration, Community Development
• Capital Improvement Program materials distributed
• Discussion of South Lake Mosquito Abatement District

Sustainability Commission

The Deerfield Sustainability Commission will review meeting minutes, discuss tree programs and ordinances, and receive updates on energy savings and greenhouse gas reduction efforts.

• Approval of June 26, 2025 meeting minutes
• Discussion of the Village Tree Ordinance
• Review of 50/50 Tree Program Data
• Update on Deerfield Energy Saver Sweepstakes
• Update on GHG Reduction Working Group

Family Days Commission

The Family Days Commission will review the 2025 expense and revenue report, discuss the budget for the 2026 Family Days program, and consider suggestions for events in 2026. The meeting also includes a recap of the 2025 Family Days and standard procedural items.

• Review of 2025 Expense and Revenue Report
• Discussion of 2026 Budget
• Suggestions for Family Days 2026
• Recap of 2025 Family Days

Appearance Review Commission (ARC)

The Deerfield Appearance Review Commission will consider three pending applications at its September 15 meeting. Applicants include The Dog Stop at 495 Lake Cook Road seeking a new rear fence, LKD Kitchen Design at 350 Lake Cook Road requesting a wall sign, and Courtyard by Marriott at 800 Lake Cook Road proposing Phase 1 exterior renovations. The commission will discuss compliance with the village’s appearance standards before making any approvals.

• The Dog Stop – rear fence replacement at 495 Lake Cook Road
• LKD Kitchen Design – wall sign request at 350 Lake Cook Road
• Courtyard by Marriott – Phase 1 exterior renovations at 800 Lake Cook Road

The Appearance Review Commission approved the replacement of the rear fence at The Dog Stop with a white PVC fence. It also approved a 70‑square‑foot wall sign for LKD Kitchen Design. Additionally, the commission approved Phase 1 exterior renovations for the Courtyard by Marriott, all passing with a 4‑0 vote. The minutes from the August 25 meeting were also approved.

• Approved rear fence replacement for The Dog Stop (4-0)
• Approved wall sign for LKD Kitchen Design (4-0)
• Approved Phase 1 exterior renovations for Courtyard by Marriott (4-0)
• Approved minutes from August 25, 2025 meeting (unanimous voice vote)

Board of Trustees

The Board of Trustees will discuss amending the 2025 annual budget and an option agreement to purchase property at 700 Deerfield Road. The meeting also includes decisions on zoning for a jewelry repair shop and updates to municipal occupation taxes.

• Ordinance to allow a jewelry repair shop as a special use in the C-1 Village Center District
• Special use permit for Elegant Repair, LLC at 687 Waukegan Road
• Option agreement for the purchase of property at 700 Deerfield Road
• Amendment to the power supply agreement with MC Squared Energy Services, LLC
• Ordinance amending the annual budget for the fiscal year beginning January 1, 2025

The Board unanimously approved the National Hispanic Heritage Month proclamation, the September 2 meeting minutes, and the September 15 bills and payroll. It accepted a consent agenda containing three ordinances, adopted resolutions supporting the Stronger Together Deerfield initiative, extending the village’s electricity aggregation agreement, and amending the 2025 budget for a solar panel project. Finally, trustees authorized the execution of an option to purchase the property at 700 Deerfield Road, passing 5‑1.

• Accepted National Hispanic Heritage Month proclamation (unanimous voice vote)
• Approved September 2 meeting minutes (unanimous voice vote)
• Approved September 15 bills and payroll (6-0)
• Accepted consent agenda with Ordinances O-25-22, O-25-23, O-25-24 (6-0)
• Adopted Resolution R-25-54 supporting Stronger Together Deerfield (6-0)
• Adopted Resolution R-25-55 approving amendment #2 to power supply agreement (6-0)
• Adopted Ordinance O-25-25 amending 2025 budget for solar panel installation (6-0)
• Authorized purchase option for 700 Deerfield Road property (5-1)

Board of Trustees

The Deerfield Board of Trustees will convene a special meeting on September 15, 2025, to conduct a closed session. The meeting will be livestreamed on Channel 10 and the Village website.

• Closed session pursuant to 5ILCS (120/2) (c)5
• Public comment period
• Livestream available on Channel 10 and Village website

The Board voted 6‑0 to enter a closed session, then later ended the closed session by unanimous voice vote. The meeting was adjourned at 7:28 p.m.

• Moved to closed session (6-0)
• Ended closed session (unanimous voice vote)
• Adjourned meeting at 7:28 p.m.

Fine Arts Commission

The Fine Arts Commission will meet to discuss the location of a new mural and provide updates on AT&T murals and a family theater grant. The body will also recap a public art open house and a plein air event.

• Discussion of new mural location
• Update on AT&T murals
• Recap of Public Art Open House
• Recap of Plein Air Event at Historic Village
• Update on Family Theater Grant

Community Relations Commission

The Deerfield Community Relations Commission will hold a meeting to discuss several items. Topics include an update on the "Stronger Together" initiative and its goals for the Village Board, plans for the upcoming Harvest Fest, and updates from neighboring local governments. Additional items may be raised for discussion before adjournment.

• "Stronger Together" Update and Goals to Village Board
• Harvest Fest
• Updates from Local Governments
• Other Items for Discussion

The Community Relations Commission unanimously approved the minutes of the August 12, 2025 meeting with modifications. The commission also unanimously approved the proposed language for the “Stronger Together” resolution to be presented to the Village Board. The meeting was then adjourned by unanimous voice vote. No other motions were decided.

• Approved August 12, 2025 CRC meeting minutes (unanimous voice vote)
• Approved Stronger Together resolution language (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Greenhouse Gas Ad Hoc Working Group

The Greenhouse Gas Working Group will meet to review updates on waste initiatives, energy programs, and transportation efforts. The group is discussing the implementation of the Pedal to Harvest Fest program and updates on the Water Reclamation Facility solar array.

• Discussion of the WRF Solar Array project with a total cost of $2,248,297
• Update on the Green Energy Partnership Program (GEPP)
• Review of the Pedal to Harvest Fest program for September 20
• Update on refuse collection and waste initiatives
• Recap of the Recycle Rally Textile Collection

Committee of the Whole

The Village Board reached consensus on a revised 2026 Capital Improvement Plan, deferring several projects and planning an $8.6 million 20‑year bond that would add about $690,000 to the tax levy (≈$75 per year for a $500,000 home). The bond timing would be early 2026. The meeting was then adjourned by a unanimous voice vote.

• Reached consensus on revised 2026 Capital Improvement Plan (CIP)
• Planned $8.6 million 20‑year bond issuance to fund the CIP (consensus)
• Motion to adjourn passed unanimously (voice vote)

Board of Trustees

The Board of Trustees will consider a text amendment to allow jewelry repair shops as a special use in the C-1 Village Center District. The body will also review a contract for network equipment and implementation services.

• Special use request for a jewelry repair shop at 687 Waukegan Road
• Text amendment to allow jewelry repair shops in the C-1 Village Center District
• Contract with Heartland Business Systems, LLC for network equipment and implementation services

The Board approved a text amendment allowing a jewelry repair shop as a special use in the C‑1 Village Center District at 687 Waukegan Road. It also waived competitive bidding and approved an $80,072.44 contract with Heartland Business Systems LLC for network switching equipment and implementation services. Additionally, the Board approved the meeting minutes, the September 2 bills and payroll, and adjourned the meeting.

• Approved minutes from Aug 18 and Aug 13 meetings (unanimous voice vote)
• Approved bills and payroll dated Sep 2, 2025 (5-0)
• Approved jewelry repair shop special use at 687 Waukegan Rd (5-0)
• Approved $80,072.44 network equipment contract with Heartland Business Systems LLC (5-0)
• Adjourned meeting (unanimous voice vote)

Appearance Review Commission (ARC)

The Appearance Review Commission approved the proposed facade improvements for the Deerfield Commons property at 710 Deerfield Road and 800 Waukegan Road, voting 4‑0. The commission also approved the new ground sign for US Bank at 700 Deerfield Road, with a 3‑1 vote. Earlier, the minutes from the July 28, 2025 meeting were approved unanimously.

• Approved July 28, 2025 meeting minutes (unanimous voice vote)
• Approved Deerfield Commons facade improvements (4‑0)
• Approved US Bank new ground sign (3‑1)
• Adjourned meeting (unanimous voice vote)

Committee of the Whole

The Committee of the Whole adjourned the meeting after discussion of the 2026 Capital Improvement Plan. No substantive proposals were voted on; the only formal action was the unanimous voice‑vote to adjourn.

• Adjourned meeting (unanimous voice vote)

Board of Trustees

The Board of Trustees will discuss police department regulations for personal mobility devices and review the Annual Comprehensive Financial Report. The body is also considering resolutions for server hardware and traffic management software.

• Police Department report on Personal Mobility Device Regulations
• Review of the Annual Comprehensive Financial Report
• Resolution for purchase of server and storage hardware
• Contract award to Urban SDK, Inc. for data analytics and traffic management software

The Board approved the August 4 minutes and the August 18 bills and payroll by unanimous voice votes. It accepted the annual comprehensive financial report with a 6‑0 vote. The Board also waived competitive bidding to award $86,230.93 for new server and storage hardware and to contract Urban SDK for traffic‑data software up to $18,000 annually, each passing 6‑0.

• Approved August 4 minutes (unanimous voice vote)
• Approved August 18 bills and payroll (6-0)
• Accepted annual comprehensive financial report (6-0)
• Waived bidding and awarded server/storage purchase to Continental Resources for $86,230.93 (6-0)
• Waived bidding and awarded Urban SDK traffic‑data contract up to $18,000 annually (6-0)

Plan Commission

The Plan Commission is reviewing a request to amend the zoning ordinance to allow jewelry repair as a special use in the C-1 Village Center District. This would enable Elegant Repair, LLC to open an 830 square foot shop at 687 Waukegan Road.

• Proposed Text Amendment to Article 5.01-C,1 to allow jewelry repair as a Class A Special Use in C-1 Village Center District
• Special Use request for Elegant Repair, LLC at 687 Waukegan Road
• Recommendation for a parking requirement of one space per 200 square feet of gross floor area

The Deerfield Plan Commission approved the recommendation for the Jewelry Repair Store text amendment by unanimous voice vote. It also approved the minutes from the July 24, 2025 meeting, again by unanimous voice vote. The commission reported that no representative will be needed at the next Board of Trustees meeting. The meeting was adjourned with a unanimous voice vote.

• Approved Jewelry Repair Store text amendment and special use recommendation (unanimous voice vote)
• Approved July 24, 2025 Plan Commission minutes (unanimous voice vote)
• Stated no Plan Commission representative needed for next Board of Trustees meeting
• Adjourned meeting (unanimous voice vote)

Committee of the Whole

The Village Board agreed to hold a Committee of the Whole meeting after the August 18, 2025 Board of Trustees meeting. The session was then adjourned after Trustee Oppenheim moved to adjourn, Trustee Greenberg seconded, and the motion passed by unanimous voice vote.

• Agreed to hold Committee of the Whole meeting after Aug 18 Board meeting
• Motion to adjourn passed by unanimous voice vote

Community Relations Commission

The Community Relations Commission approved the July 8, 2025 meeting minutes by unanimous voice vote. It announced that Harvest Fest will take place on September 20, 2025. The commission then adjourned the meeting at 8:12 p.m. by unanimous voice vote.

• Approved July 8, 2025 CRC meeting minutes (unanimous voice vote)
• Scheduled Harvest Fest for September 20, 2025
• Adjourned meeting at 8:12 p.m. (unanimous voice vote)

Board of Trustees

The Board unanimously accepted the Mayor's proclamation honoring the Junior Assembly of the Model United Nations. Trustees appointed Robert Feiger to the Cemetery Commission by voice vote. The July 21, 2025 meeting minutes were approved unanimously. The July 21, 2025 bills and payroll were approved by a 6‑0 vote.

• Accepted proclamation honoring Junior Assembly (unanimous voice vote)
• Appointed Robert Feiger to Cemetery Commission (unanimous voice vote)
• Approved July 21, 2025 meeting minutes (unanimous voice vote)
• Approved July 21, 2025 bills and payroll (6-0)

Appearance Review Commission (ARC)

The Appearance Review Commission approved revised opaque‑window plans for NorthShore Center with a 4‑1 vote. It also approved a fenced dog run and three bike‑storage sheds for 728 Waukegan Road by a unanimous 5‑0 vote. Finally, the commission approved Sky Zone’s exterior paint color change to SW 6967 Frank Blue with a 4‑1 vote.

• Approved opaque‑window plan for NorthShore Center (4‑1)
• Approved dog run and bike storage at 728 Waukegan Road (5‑0)
• Approved Sky Zone exterior paint color change to Frank Blue (4‑1)

Plan Commission

The commission voted 4‑0 to recommend a text amendment and special‑use permit for a jewelry repair shop at 687 Waukegan Road. It also approved the recommendation for the 155 Pfingsten Road Planned Unit Development. The July 10, 2025 minutes were approved with corrections. Commissioners Bromberg and Rauen will represent the commission at the Board of Trustees meeting on August 4, 2025.

• Recommend approval of text amendment and special‑use for jewelry repair shop at 687 Waukegan Road (4‑0)
• Approve recommendation for 155 Pfingsten Road Planned Unit Development (unanimous voice vote)
• Approve July 10, 2025 Plan Commission minutes with corrections (unanimous voice vote)
• Designate Commissioners Bromberg and Rauen to represent Plan Commission at Board of Trustees meeting on Aug 4, 2025

Board of Trustees

The Board approved the minutes from the July 7, 2025 meeting and authorized payment of July 21, 2025 bills and payroll. It adopted a $35,000 grant to the Deerfield Chamber of Commerce and approved a sign‑plan amendment for Amgen and Fortune Brands at the 1 Horizon Way campus. The trustees authorized the disposition of four surplus Village vehicles valued at $23,500 and extended the Municipal Insurance Cooperative’s term to April 30, 2038 with amended bylaws. The meeting was placed in closed session and then adjourned.

• Approved July 7, 2025 meeting minutes (6-0)
• Approved July 21, 2025 bills and payroll (6-0)
• Approved $35,000 grant to Deerfield Chamber of Commerce (6-0)
• Approved sign‑plan amendment for Amgen and Fortune Brands at 1 Horizon Way (6-0)
• Approved disposition of four surplus vehicles totaling $23,500 (6-0)
• Approved extending Municipal Insurance Cooperative term through 2038 and amended bylaws (6-0)
• Entered closed session (6-0)
• Adjourned meeting (unanimous voice vote)

Fine Arts Commission

The commission unanimously approved a $2,000 grant to the Deerfield Theater to fund a microphone system. It also approved $315 in cash prizes for the Plein Air event and appointed Chairman Marks and Commissioner Fiedler as judges, with Commissioners Keefe and Anderson abstaining from the vote. Both actions were adopted by vote.

• Approved $2,000 grant to Deerfield Theater for microphone system (unanimous)
• Approved $315 cash prizes for Plein Air event and appointed Chairman Marks and Commissioner Fiedler as judges (vote approved, Keefe and Anderson abstained)
• Commissioners Keefe and Anderson agreed to help with Public Art Open House setup (agreement)

Plan Commission

The Plan Commission held a public hearing on a proposed amendment to the Comprehensive Plan, rezoning of 155 Pfingsten Road, a preliminary development plan for a residential PUD with a Primrose Child Day Care Center, and a resubdivision into two lots. Commissioners and staff discussed zoning, traffic, landscaping, and infrastructure details. No votes or formal approvals, denials, or tablings were recorded in the minutes.

Community Relations Commission

The Community Relations Commission approved the minutes from its June 10, 2025 meeting by a unanimous voice vote. The commission then adjourned the July 8 meeting, also by a unanimous voice vote. No other policy actions were decided.

• Approved June 10, 2025 CRC meeting minutes (unanimous voice vote)
• Adjourned July 8, 2025 meeting (unanimous voice vote)

Plan Commission

The commission unanimously approved the recommendation to amend the sign plan for Amgen and Fortune Brands. It also unanimously approved the June 12, 2025 commission minutes. The meeting was then adjourned by unanimous voice vote.

• Approved amendment to sign plan for Amgen and Fortune Brands (unanimous voice vote)
• Approved June 12, 2025 commission minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Appearance Review Commission (ARC)

The Appearance Review Commission approved the wall sign for Elegant Repairs at 687 Waukegan Road with a 6‑0 vote. The commission also approved the May 19, 2025 meeting minutes by unanimous voice vote and then adjourned the meeting unanimously. No discussion was held on the NorthShore Center petition because the petitioner was absent.

• Approved Elegant Repairs wall sign (6-0)
• Approved May 19, 2025 meeting minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)
• No action taken on NorthShore Center petition (petitioner absent)

Greenhouse Gas Ad Hoc Working Group

The group approved the minutes from the April 24 and May 15, 2025 meetings by unanimous vote. No other formal actions were adopted; staff were tasked with researching textile recycling, RFID technology, organic waste practices, and preparing draft materials and a press release for the Green Energy Partnership Program. Plans were discussed for a bike‑and‑walk map, anti‑idling signage, and a community recycling event.

• Approved April 24 and May 15, 2025 minutes (unanimous)

Board of Trustees

The Deerfield Board approved a municipal grocery retailers’ occupation tax and grocery service operation tax, replacing the state grocery tax that will be repealed in 2026 and preserving about $500,000 in annual revenue. The Board also approved intergovernmental agreements with West and Moraine Townships, a state highway maintenance agreement, and increased Class E liquor licenses to ten for FH Restaurant Inc. All actions passed unanimously or with a 5‑0 vote, and routine items such as the Juneteenth proclamation, appointment of a student commissioner, and approval of minutes and payroll were also adopted.

• Adopted municipal grocery tax ordinance (5‑0)
• Approved IGA with West Township Assessor (5‑0)
• Approved IGA with Moraine Township Assessor (5‑0)
• Adopted final plat for 145 Park Lane & 140 Birchwood Ave (5‑0)
• Adopted state highway maintenance resolution ($72,320) (5‑0)
• Increased Class E liquor licenses to 10 for FH Restaurant Inc. (5‑0)
• Approved June 2 minutes (4‑0, 2 abstentions)
• Approved bills and payroll (5‑0)

Plan Commission

The Deerfield Plan Commission voted to recommend approval of an amendment to the sign plan for the Fortune Brands and Amgen office campus, including necessary sign exceptions. The motion passed unanimously with six ayes and no nays. The recommendation will be forwarded to the Village Board of Trustees for final action at the July 7, 2025 meeting.

• Recommend approval of sign plan amendment with exceptions (6-0)

Community Relations Commission

The Commission approved the minutes from the April 8, 2025 meeting by unanimous voice vote. The members unanimously approved Riley Schaffer as the new student member. The meeting was adjourned by unanimous voice vote.

• Approved April 8, 2025 CRC minutes (unanimous voice vote)
• Approved appointment of Riley Schaffer as student member (unanimous)
• Adjourned meeting (unanimous voice vote)

Family Days Commission

The Family Days Commission approved the March 18, 2024 meeting minutes by unanimous vote. The commission then adjourned the June 9, 2025 meeting by unanimous vote. No other formal decisions were recorded.

• Approved March 18, 2024 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Board of Trustees

The Board of Trustees adopted the village’s 2025 Affordable Housing Plan, approving Resolution R‑25‑32 with a 4‑0 vote. They also approved an intergovernmental agreement for the Lake County Metropolitan Enforcement Group and a new ordinance regulating THC, kratom and related products, each passing unanimously (4‑0). Additional actions included approval of the May 19 and May 21 minutes, bills and payroll, and adoption of several other resolutions, all by voice vote or unanimous roll call.

• Adopted 2025 Affordable Housing Plan (Resolution R‑25‑32) – passed 4‑0
• Approved intergovernmental agreement with Lake County Metropolitan Enforcement Group (Resolution R‑25‑33) – passed 4‑0
• Adopted ordinance amending Chapter 7 to regulate THC, kratom and similar products (Ordinance O‑25‑14) – passed 4‑0
• Approved bills and payroll for June 2, 2025 – passed 4‑0
• Approved minutes from May 19, 2025 and May 21, 2025 meetings – passed unanimously voice vote
• Approved intergovernmental agreement with Village Township High School District 113 (Resolution R‑25‑34) – passed 4‑0
• Adopted proclamation for National Gun Violence Awareness Day – passed unanimously voice vote
• Adopted proclamation for LGBTQ Pride Month – passed unanimously voice vote

Committee of the Whole

The Village Board approved drafting an ordinance to create a one‑percent local grocery tax to replace the expiring state tax, with filing required before October 2025 for a 2026 start date. The proposed Delta‑9 THC ordinance was scheduled for a single reading at the June 2, 2025 Board meeting. The Board chose to defer any action on an amusement tax ordinance until a future land‑use plan is developed.

• Approved drafting a local grocery tax ordinance (no vote tally provided)
• Scheduled Delta‑9 THC ordinance for a single reading on June 2, 2025 (no vote tally provided)
• Deferred bringing an amusement tax ordinance to a later date (no vote tally provided)

Community Relations Commission

The commission approved the minutes of the April 8, 2025 meeting by unanimous voice vote. It also approved a motion to adjourn the May 20 meeting unanimously. The commission decided to interview all four new student member applicants, scheduling the interviews for June 3 from 5 p.m. to 7 p.m. No other actions were approved, denied, or tabled.

• Approved April 8, 2025 meeting minutes (unanimous voice vote)
• Approved motion to adjourn meeting (unanimous voice vote)
• Decided to interview all four new student member applicants (interviews set for June 3, 5‑7 p.m.)

Appearance Review Commission (ARC)

The Appearance Review Commission unanimously approved the residential terrace partitions at Terraces at Deerfield, the removal of awnings at Ultimate Ninjas Academy, and two exterior wall signs for Field House Kitchen + Bar. Each motion passed with six votes in favor and none against. No other substantive actions were taken.

• Approved residential terrace partitions at 625 Deerfield Road (6-0)
• Approved removal of awnings at 775 Waukegan Road (6-0)
• Approved two exterior wall signs for Field House Kitchen + Bar at 695 Deerfield Road (6-0)

Board of Trustees

The Board approved an amendment to Chapter 22 of the Municipal Code regulating personal mobility vehicles, adopting the ordinance with a 90‑day review scheduled for August 18, 2025 (vote 5‑1). It also ratified the purchase of a Ford Escape Hybrid for $31,995 for the Police Department (6‑0) and approved a final plat for properties at 145 Park Lane and 140 Birchwood Avenue (6‑0). The consent agenda, including a variance for 513 Radcliffe Circle and a special‑use permit for an artists’ studio at 816 Waukegan Road, was adopted unanimously (6‑0).

• Adopted personal mobility vehicle ordinance with 90‑day review (5‑1)
• Ratified purchase of Ford Escape Hybrid for $31,995 (6‑0)
• Approved final plat of resubdivision for 145 Park Lane & 140 Birchwood Ave (6‑0)
• Adopted variance ordinance for 513 Radcliffe Circle (6‑0)
• Adopted Class A special‑use ordinance for artists’ studio at 816 Waukegan Road (6‑0)
• Approved bills and payroll for May 19, 2025 (6‑0)
• Approved minutes from May 5, 2025 meeting (unanimous voice vote)
• Accepted proclamation of National Public Works Week (unanimous voice vote)

Greenhouse Gas Ad Hoc Working Group

The group unanimously approved the minutes of the March 6, 2025 meeting. It expressed support for executing the Letter of Engagement with Illinois Community Choice Aggregation Network, LLC (ICCAN) for the proposed energy broker program. Staff will hold weekly meetings with ICCAN to draft program materials and the transportation subcommittee will evaluate its task‑ranking results and report at the next meeting. The next meeting was set for June 19, 2025 at 3 pm.

• Approved March 6, 2025 meeting minutes (unanimous)
• Supported executing the Letter of Engagement with ICCAN (no vote recorded)
• Transportation subcommittee to evaluate task‑ranking results and report at next meeting
• Staff to hold weekly meetings with ICCAN to develop draft program materials
• Scheduled next Working Group meeting for June 19, 2025 at 3 pm
• Adjourned April 24 meeting (unanimous)
• Adjourned May 15 meeting (unanimous)

Family Days Commission

The Family Days Commission voted to approve the May 12, 2025 meeting minutes, with all members in favor. The commission then moved to adjourn, which also passed unanimously. No other formal actions were taken.

• Approved May 12, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Plan Commission

The Commission voted to approve the final plat of resubdivision for the properties at 145 Park Lane and 140 Birchwood Avenue. The motion passed unanimously with four ayes and no nays. No other substantive actions were decided at this meeting.

• Approved final plat of resubdivision for 145 Park Lane and 140 Birchwood Avenue (4-0)
• Approved the meeting minutes (unanimous voice vote)
• Adjourned the meeting (unanimous voice vote)

Board of Trustees

The Board unanimously approved four May proclamations, adopted the minutes from prior meetings, and approved the March 2025 bills and payroll (5‑0). It also approved a zoning variation for 513 Radcliffe Circle and a Class A special‑use permit for an artists’ studio at 816 Waukegan Road, each by a 5‑0 vote.

• Approved National Police Week proclamation (unanimous voice vote)
• Approved Jewish American Heritage Month proclamation (unanimous voice vote)
• Approved Asian American and Pacific Islander Heritage Month proclamation (unanimous voice vote)
• Approved Building Safety Month proclamation (unanimous voice vote)
• Approved minutes from April 21, 2025 and related meetings (unanimous voice vote)
• Approved March 2025 bills and payroll (5‑0)
• Approved zoning variation for 513 Radcliffe Circle (5‑0)
• Approved special‑use permit for artists’ studio at 816 Waukegan Road (5‑0)

Appearance Review Commission (ARC)

The Appearance Review Commission approved a 16’ × 9’ trash enclosure at Terraces of Deerfield, 625 Deerfield Road for use by the shopping‑center tenants, with a 5‑0 vote. It also approved the installation of six concrete‑filled bollards on Park Avenue near Jewett Park Drive, allowing either a black or green finish, with a 5‑0 vote. Both motions were adopted without opposition.

• Approved trash enclosure at Terraces of Deerfield, 625 Deerfield Rd (5-0)
• Approved six safety bollards on Park Avenue near Jewett Park Drive, black or green color (5-0)

Plan Commission

The commission unanimously approved the recommendation for 816 Waukegan Road – Clay & Company. The April 10, 2025 commission minutes were also approved by unanimous voice vote. The meeting was adjourned without further action.

• Approved 816 Waukegan Road – Clay & Company special‑use recommendation (unanimous voice vote)
• Approved April 10, 2025 Plan Commission minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Greenhouse Gas Ad Hoc Working Group

The group unanimously approved the minutes from the March 6, 2025 meeting and then unanimously adjourned the April 24 session. They set the next meeting for June 19, 2025 at 3 pm and tasked the transportation subcommittee with evaluating the recent initiative ranking. The group expressed favor for executing the Letter of Engagement with ICCAN and directed staff to hold weekly meetings with ICCAN to draft program materials, aiming for a July launch of the energy broker program. The May 15 meeting also adjourned unanimously.

• Approved March 6, 2025 meeting minutes (unanimous)
• Adjourned April 24, 2025 meeting (unanimous)
• Set next meeting for June 19, 2025 at 3 pm
• Transportation subcommittee to evaluate ranking results and report at next meeting
• Group favored executing the Letter of Engagement with ICCAN
• Staff to hold weekly meetings with ICCAN to develop draft program materials
• Tentative launch of energy broker program planned for July
• Adjourned May 15, 2025 meeting (unanimous)

Board of Trustees

The Board unanimously approved a proclamation designating April 25, 2025 as Arbor Day. It confirmed two commission appointments and ratified a $37,260 purchase of a Ford Escape Plug‑in Hybrid, as well as reallocating the 2025 volume cap to Buffalo Grove. Additional routine actions, including approval of minutes, payroll and a closed‑session motion, were also passed.

• Approved Arbor Day proclamation (unanimous voice vote)
• Approved appointments: Kathy Weaver to Fine Arts Commission, Linda Coplan to Volunteer Engagement Commission (5‑0)
• Approved minutes from the April 7, 2025 meeting (unanimous voice vote)
• Approved bills and payroll dated April 7, 2025 (5‑0)
• Adopted Resolution R-25-23 ratifying purchase of Ford Escape Plug‑in Hybrid for $37,260 (5‑0)
• Adopted Resolution R-25-24 reallocating 2025 volume cap to Village of Buffalo Grove (5‑0)
• Approved motion to enter Closed Session (5‑0)
• Approved motion to adjourn the meeting (unanimous voice vote)

Committee of the Whole

The Village Board approved an age‑21 restriction for the sale of synthetic THC products and limited sales to liquor‑licensed establishments and the approved cannabis dispensary. The Board also voted to prohibit the sale of the kratom derivative 7‑OH. The Board exercised its home‑rule authority to develop Deerfield‑specific regulations for personal mobility vehicles and directed staff to prepare a draft ordinance for a first reading at the May 5, 2025 meeting, including a helmet requirement. Staff were tasked with creating a community communication plan and the Village Attorney will review the authority to impose a THC‑specific tax.

• Approved age‑21 restriction for THC product sales
• Approved sale of Delta‑9 and Delta‑10 THC only at liquor‑licensed businesses and the cannabis dispensary
• Prohibited sale of the kratom derivative 7‑OH in the Village
• Exercised home‑rule authority to adopt Deerfield‑specific personal mobility vehicle regulations
• Directed staff to finalize a personal mobility vehicle draft ordinance for first reading on May 5, 2025, with a helmet provision
• Directed staff to develop a communication plan to inform the community about personal mobility vehicle regulations
• Assigned Village Attorney to review home‑rule authority for a possible THC‑specific tax

Plan Commission

The Commission voted 6‑0 to recommend approval of a Class A Special Use for an artists’ studio at 816 Waukegan Road. It also approved the March 13, 2025 minutes by unanimous voice vote. The next meeting was set for April 24, 2025 at 5:30 p.m., and the Commission decided no representative is needed at the upcoming Board of Trustees meeting. The meeting was adjourned at 7:43 p.m. by unanimous voice vote.

• Recommend approval of Class A Special Use for artists’ studio at 816 Waukegan Road (6-0)
• Approve March 13, 2025 Plan Commission minutes (unanimous voice vote)
• Schedule next Plan Commission meeting for April 24, 2025 at 5:30 p.m.
• Determine no Plan Commission representative needed for next Board of Trustees meeting
• Adjourn meeting at 7:43 p.m. (unanimous voice vote)

Family Days Commission

The Family Days Commission approved the March 18, 2024 meeting minutes by unanimous vote. The commission then adjourned the April 7, 2025 meeting, also by unanimous vote. No other motions were recorded as decided during this session.

• Approved March 18, 2024 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Board of Trustees

The Deerfield Board of Trustees approved several proclamations, the March 17 minutes, and the April 7 bills and payroll. It accepted a preliminary plat for 145 Park Lane and 140 Birchwood Avenue and adopted the 2025 Zoning Map. The board also adopted a resolution to reimburse certain capital expenditures from future debt proceeds and an ordinance letting the Park and School Districts opt out of the Cook County Paid Leave Ordinance.

• Approved National Public Safety Telecommunicators Week proclamation (4-0)
• Approved Earth Month proclamation (4-0)
• Approved March 17, 2025 meeting minutes (voice vote)
• Approved bills and payroll dated April 7, 2025 (4-0)
• Approved preliminary plat of subdivision for 145 Park Lane and 140 Birchwood Avenue (4-0)
• Approved 2025 Zoning Map (4-0)
• Adopted resolution to reimburse capital expenditures from future debt proceeds (4-0)
• Adopted ordinance opting Park District and School Districts out of Cook County Paid Leave Ordinance (4-0)