Derby public meetings in 2023

Planning Commission

The Derby Planning Commission will consider approving the one-step plat for Chambers Addition and the site plans for Lot 1, Block 1 of Rock & Kay Addition (Embrace). Both items are subject to staff comments and discussion. The meeting also includes adoption of minutes from November 16, 2023, and a public forum.

• County One-Step Plat: Chambers Addition - recommend approval to City Council
• Site Plan Review: Embrace for Lot 1, Block 1, Rock & Kay Addition
• Adoption of November 16, 2023 meeting minutes

Parks & Urban Forestry Board

The board will review the minutes from the July 13, 2023, meeting and conduct a year in review. There is no old business listed for discussion.

• Approval of July 13, 2023, meeting minutes
• Year in Review presentation

Derby City Council

The City Council is deciding on several zoning changes and the approval of a final plat for the Sky Ridge Addition. The body is also considering a contract for infrastructure improvements to the Sterling East Addition and the city's 2024 legislative agenda.

• Contract with Nowak Construction for $3,262,357.80 for Sterling East Addition Phase 1 improvements
• Zone change for Greenwood Village from R-1A to PUD Mixed-Use Planned Unit Development District
• Zone change from B-4 Central Shopping District to M-1 Industrial District and special use for a salvage yard
• Approval of the final plat for Sky Ridge Addition
• Assessment Ordinance for Nuisance Abatement

Derby City Council

The City Council will discuss management and annual reports for Rock River Rapids and a Spring 2024 School Resource Officer agreement with USD 260. The body is also reviewing updates to economic development guidelines and swimming pool codes.

• Rock River Rapids Management Agreement
• Spring 2024 School Resource Officer Agreement with USD 260
• Update to Economic Development Guidelines & Incentive Policy - RHID
• Assessment Ordinance for Nuisance Abatement
• KDOT Agreement for K-15 Study

Planning Commission

The Derby Planning Commission will consider forwarding a recommendation to the City Council to rezone the Greenwood Village property from R-1A residential to a mixed-use Planned Unit Development. The commission will also review the annual comprehensive plan update and consider initiating a process to revise zoning and subdivision regulations.

• Final Mixed-Use PUD: Greenwood Village — rezoning from R-1A to PUD
• Annual review of the Comprehensive Plan and initiation of zoning/subdivision regulation update
• Appointment of a steering committee to oversee the regulation update process

Derby City Council

The City Council is meeting to vote on the issuance of general obligation bonds and temporary notes. The body will also consider contracts for audit services, surveillance cameras, and emergency infrastructure repairs.

• Issuance of $11,810,000 General Obligation Bonds Series 2023-A and $10,750,000 Temporary Notes Series 2023-1
• Five-year agreement with Flock for cameras in the amount of $204,850
• Professional audit services contract with BT&Co., P.A. totaling $62,250
• Emergency stormwater sewer repair project on Spring Creek not to exceed $100,000
• Ordinance amending zoning regulations regarding accessory structure design

Community Development Advisory Board

The Community Development Advisory Board will review a $5,000 Commercial Facade Improvement Program grant for 120 E Washington Ave., receive a training on Kansas open meetings and records laws, and consider an addendum to the Economic Development Incentive Policy for Reinvestment Housing Incentive Districts. The board will also receive a development manager report.

• Commercial Facade Improvement Program grant request of $5,000 for 120 E Washington Ave.
• Review of Kansas Open Meetings Act and Kansas Open Records Act
• Update to Economic Development Incentive Policy to include Reinvestment Housing Incentive Districts
• Development Manager Report

Senior Services Advisory Board

The Senior Center Advisory Board will meet to review the Director's report and discuss Meals on Wheels. The board will also review suggestion cards and new business.

• Discussion regarding Meals on Wheels
• Review of Director's Report
• Review of suggestion cards
• Approval of October 11, 2023 meeting minutes

Planning Commission

The Derby Planning Commission will consider two main items: a zoning regulation amendment on accessory structure design (tabled from the October 19 meeting) and a zone change with a special use permit for a salvage yard. The commission will make recommendations to the City Council on both items.

• Zoning amendment: accessory structures 200 sq ft or more must match principal structure design; outdoor living structures up to 50% of principal floor area exempt
• Zone change: B-4 'Central Shopping District' to M-1 'Industrial District' and special use for salvage yard on portion of Lot 1, Advanced Addition
• Public hearing on accessory structure design amendment
• Staff to report on number of accessory structure permits issued and modified since 2021 code adoption

Derby City Council

The Derby City Council is meeting to consider several contracts and policy updates. Key items include a $502,351 contract for public improvements to serve Hendricks Addition, a $114,665 software agreement, and updates to fees and the personnel policy manual. The council will also discuss proposed changes to swimming pool regulations.

• Contract with Pearson Construction for $502,351 for Hendricks Addition and Sunset Drive improvements
• Agreement with OPENGOV for Cartegraph software at $114,665
• Fee resolution update
• Employee health and dental insurance contracts with multiple providers
• Swimming pool municipal code updates

Planning Commission

The Derby Planning Commission will consider amendments to zoning regulations for accessory structure design, review site plans for MJB Heating and Cooling and a Chick-Fil-A drive-thru, and adopt the 2024 meeting schedule. The agenda includes public forum and approval of prior minutes.

• Zoning Regulation Amendment: Accessory Structure Design
• Site Plan Review: MJB Heating and Cooling (713 N. Buckner St.)
• Site Plan Review: Chick-Fil-A Drive-Thru Improvements (Derby Marketplace Third Addition)
• Planning Commission Schedule for 2024

Parks & Urban Forestry Board

The Parks & Urban Forestry Board will review minutes from the July 13, 2023 meeting. City Manager Kiel Mangus is scheduled to give a presentation regarding the Derby Difference Sales Tax.

• Presentation on Derby Difference Sales Tax by City Manager Kiel Mangus
• Approval of July 13, 2023, meeting minutes

Senior Services Advisory Board

The Derby Senior Services Advisory Board is meeting to hear a presentation on the Derby Difference Sales Tax from City Manager Kiel Mangus, along with a director's report, board comments, and approval of previous meeting minutes. The agenda includes routine items like public forum, suggestion cards, and new business.

• Derby Difference Sales Tax presentation by City Manager Kiel Mangus
• Approval of meeting minutes from September 13, 2023
• Public forum
• Director's report
• Suggestion cards

Derby City Council

The City Council will consider resolutions for bond financing and the sale of General Obligation Bonds. The meeting also includes updates to the Derby Traffic Ordinance and the Derby Public Offense Code.

• Sale of General Obligation Bonds Series 2023-A and Temporary Notes Series 2023-1
• $18,617 agreement with Schneider Electric for a Facilities Investment Grade Audit
• Updates to the Derby Traffic Ordinance and Derby Public Offense Code
• KDOT Agreement for K15 & Nelson Realignment
• Rock River Rapids Facility Site Assessment and Concept Update

Derby City Council

The Derby City Council will consider several contracts and land-use items, including a $368,263 contract for City Hall lobby and security improvements and a $67,500 contract for a city facilities space study. The council will also vote on two final plats and a zone change for the Courtyards at Crosswater Addition, plus a consent agenda with nuisance abatement, donations, and an appointment.

• Contract with Commerce Construction for $368,263 for City Hall lobby and security improvements
• Contract with Hutton for $67,500 for a city facilities space study
• Zone change for Courtyards at Crosswater Addition from R-1A to R-PUD
• Final plat for Courtyards at Crosswater Addition
• Final plat for Rock & Kay Addition

Planning Commission

The Derby Planning Commission will consider four new business items: a county zone change at 60th St. and Southeast Dr., a preliminary mixed-use PUD called Greenwood Village, a final plat for Red Powell Addition, and a site plan for a Valvoline Instant Oil Change. Each item has a recommended motion for approval, subject to conditions. The meeting also includes adoption of minutes and a public forum.

• County zone change: LC 'Limited Commercial' to GC 'General Commercial' at southeast corner of 60th St. and Southeast Dr., subject to platting within one year
• Preliminary Mixed-Use PUD: Greenwood Village, with final PUD preparation authorized subject to staff recommendations
• Final Plat: Red Powell Addition, approval subject to staff comments
• Site Plan Review: Valvoline Instant Oil Change at Parcel A, Lot 1, Block A, Oaks Commercial 5th Addition, subject to lot split application

Senior Services Advisory Board

The Derby Senior Center Advisory Board is meeting to conduct routine business, including a public forum, a director's report, board comments, approval of the August 9, 2023 meeting minutes, and review of suggestion cards. No major decisions or proposals are listed on the agenda.

• Public Forum
• Director's Report
• Approval of Meeting Minutes from August 9, 2023
• Suggestion Cards
• New Business

Derby City Council

The Derby City Council will consider a consent agenda and several new business items, including a $7.78 million construction contract for Phase 1 of the Wastewater Treatment Plant improvements, a $201,944.40 police camera system purchase, and a $186,758.95 playground resurfacing project. The council will also hold a public hearing on special assessments and discuss zoning regulation changes for accessory structures.

• $7,784,000 contract with Dondlinger Construction for Phase 1 Wastewater Treatment Plant improvements
• $201,944.40 over five years for Axon Fleet police mobile video recorder systems
• $186,758.95 playground surface replacement at Madison Avenue Central Park
• Public hearing on ordinance levying special assessments for internal improvements
• Zoning regulation amendment discussion on accessory structure design

Planning Commission

The Derby Planning Commission will consider approving a special use permit for a two-family dwelling at 126 S. Kokomo Ave. in an R-1 district, and will also review the minutes from the August 17, 2023 meeting. The agenda includes a public forum and announcements.

• Special use for two-family residence at 126 S. Kokomo Ave. (Lots 20, 22, 24, Kokomo Ave., Austin's Addition)
• Adoption of August 17, 2023 meeting minutes

Derby City Council

This agenda is a media advisory about council attendance at upcoming events, not a regular meeting agenda with decisions. It notes that council members may attend a breakfast and an employee picnic, but no city business will be acted on outside scheduled public meetings. The regular council meetings remain open to the public.

• Public forum sign-up via City Clerk's office at 316-788-3132 or [email protected]
• Meetings broadcast on Cox Cable Channel 7 and derbyks.com/406/Channel-7
• Council attendance at Derby Historical Museum breakfast on Sept. 9, 2023
• Council attendance at City Employee Picnic, Sept. 13, 2023, 11 a.m.-1 p.m. at High Park

Derby City Council

The Derby City Council will consider several items, including a zone change request, a design contract for McIntosh Rd., and the 2024 budget. The most consequential action is adopting the 2024 budget, which includes a property tax rate exceeding the revenue neutral rate, requiring a public hearing. The council will also vote on the 2024-2028 Capital Improvement Plan and amended budgets for specific funds.

• Zone change for Lots 64-67, Block 3, Spring Ridge Addition from R-1 to R-3 (recommended disapproval)
• Design contract with JEO for McIntosh Rd. study, not to exceed $76,500
• Revenue Neutral Rate Hearing and resolution to levy property tax rate exceeding revenue neutral rate
• 2024 Operating Budget and 2024-2028 Capital Improvement Plan approval
• Consent agenda includes nuisance abatement assessment ordinance and Spring Creek Study Phase 2 construction

Planning Commission

The Derby Planning Commission will consider two new business items: a preliminary plat for the Red Powell Addition and a site plan review for My Extra Garage. The meeting also includes adoption of the August 3, 2023 minutes and a public forum. The agenda is otherwise procedural.

• Preliminary Plat: Red Powell Addition
• Site Plan Review: My Extra Garage
• Adoption of August 3, 2023 meeting minutes

Board of Zoning Appeals

The Derby Board of Zoning Appeals will consider approving minutes from July 20, 2023, and a request from St. Mary's Church to waive paving requirements for a gravel access drive and parking lot at 2306 and 2500 E. Meadowlark Blvd. The board will also review a resolution for the exception.

• Exception to waive paving requirements for gravel drive and parking lot at 2306 & 2500 E. Meadowlark Blvd. (St. Mary's Church)
• Adoption of minutes from July 20, 2023 meeting

Senior Services Advisory Board

The Derby Senior Center Advisory Board is meeting to conduct routine business, including a public forum, the director's report, board comments, approval of the July 12, 2023 meeting minutes, and review of suggestion cards. No major decisions or proposals are listed on the agenda.

• Public Forum
• Director's Report
• Approval of Meeting Minutes from July 12, 2023
• Suggestion Cards
• New Business

The board approved the minutes from the July 12, 2023 meeting. Members discussed upcoming September events for National Senior Center month and the transition to a new center location. The board discussed advocating for increased Meals on Wheels funding via letters to legislators.

• Approved July 12, 2023 minutes (7-0)

Community Development Advisory Board

The Community Development Advisory Board will consider approving a $5,000 Commercial Facade Improvement Program grant for property at 118 E. Walnut St. The board will also receive the Development Manager's report and adopt minutes from the May 10, 2023 meeting.

• Grant request: $5,000 for window/door replacement and exterior restoration at 118 E. Walnut St.
• Total project cost: $35,747.93; CFIP reimburses 50% up to $5,000
• Development Manager Report: 548 business renewals, 52 delinquent, 27 closures in 2022-2023
• Adoption of May 10, 2023 meeting minutes

Derby City Council

The Derby City Council will consider several items, including a $63,990.50 agreement for a data backup solution, a sanitary sewer expansion plan, and a report on open meetings and records laws. They will also take first action on a general obligation bond for special assessments, setting a public hearing for September 12. The agenda includes routine items like minutes approval and an emergency purchase notification for concrete repairs.

• Agreement with Rapid Scale, Inc. for data backup solution, $63,990.50
• First action on G.O. Bond Series 2023-A for special assessments, public hearing set for September 12
• Receive and file Sanitary Sewer Extension Plan Final Report
• Notification of emergency purchase for concrete repairs
• Proclamation for National Senior Center Month

Planning Commission

The Derby Planning Commission will hold a public forum and consider two new business items: a special use permit for a bed and breakfast inn at 1700 & 1706 E. Rover Ct., and approval of the final plat for the Derby Secure Storage Addition. The meeting also includes adoption of the July 20, 2023 minutes, which recorded a failed vote on a zone change due to lack of quorum.

• Special use permit for bed and breakfast inn (short-term rental) at 1700 & 1706 E. Rover Ct., Lot 52, Block A, The Villas at Decarsky Park Addition
• Final plat approval for Derby Secure Storage Addition (county)
• Adoption of July 20, 2023 meeting minutes
• Public forum for resident comments

Derby City Council

The Derby City Council is meeting to consider several items, including a $1.3 million contract for wastewater treatment facility design, a compensation study, and a water service territory transfer. The agenda also includes consent items such as minutes, a nuisance abatement ordinance, and police vehicle replacement.

• Authorize $1,309,400 contract with Professional Engineering Consultants for Phase 1A Wastewater Treatment Facility design
• Approve findings of McGrath Human Resource Group total compensation study, with implementation in 2024-2025
• Authorize $120,000 payment to RWD3 for water service territory transfer at Sterling East
• Approve consent agenda including nuisance abatement ordinance and police vehicle replacement
• Update list of Council priorities

Board of Zoning Appeals

The Board of Zoning Appeals will consider approving the minutes from its June 15, 2023 meeting and decide on a request to extend a temporary use permit for cargo containers used for outdoor storage at 2412 N. Rock Rd. (The Sandbox) from July 23 to October 31. The meeting is otherwise routine, with no other new business on the agenda.

• Extend temporary use permit for cargo containers at 2412 N. Rock Rd. (The Sandbox) from July 23 to October 31
• Adopt minutes of June 15, 2023 regular meeting

Parks & Urban Forestry Board

The Derby Park and Urban Forestry Board is meeting to approve minutes, hear public comments, and discuss park updates. New business includes recognizing Park and Recreation Professionals Month, exploring future funding options including the Derby Difference Sales Tax, and electing a chair.

• Approval of May 11, 2023 meeting minutes
• Parks update under old business
• Discussion of future funding and Derby Difference Sales Tax
• Chair election

The board elected a new chairperson and approved the minutes from the May 11, 2023 meeting. Members discussed the Derby Difference sales tax, the parks master plan, and updates to Decarsky phase II. No other formal actions were taken.

• Approved May 11, 2023 minutes (unanimous)
• Elected Jason Griffin as chairperson (5-0)

Senior Services Advisory Board

The Derby Senior Center Advisory Board is meeting to conduct routine business, including a public forum, training on the Kansas Open Meetings Act, a director's report, approval of minutes, and discussion of suggestion cards. The agenda is largely procedural with no major decisions or proposals listed.

• Kansas Open Meetings Act training with City Attorney Jaci Kelly
• Director's Report including Cross of Glory Lutheran Church
• Approval of Meeting Minutes from May 10, 2023
• Suggestion Cards discussion
• New Business

The board discussed the potential move to the Cross of Glory Lutheran Church, including traffic safety concerns and the development of an RFP for a space study. The board also approved the May 10, 2023, meeting minutes.

• Approved May 10, 2023 meeting minutes (10-0)

Derby City Council

The Derby City Council will vote on several items, including a second reading of a floodplain ordinance update, a fee resolution update, and a design contract for Rock Rd. reconstruction. They will also authorize publication of notices for the 2024 budget, which may exceed the revenue neutral rate, and consider a school resource officer agreement and sidewalk gap infill project.

• Second reading of floodplain ordinance update (AIR-23-146)
• Fee resolution update (AIR-23-142)
• Rock Rd. Reconstruction design contract with PEC, not to exceed $345,000 (AIR-23-150)
• 2024 Recommended Budget: authorize publication of Notice of Hearing to Exceed Revenue Neutral Rate (AIR-23-147)
• Fall 2023 School Resource Officer Agreement (AIR-23-149)

Planning Commission

The Derby Planning Commission will consider three new business items: the final plat for Rock & Kay Addition, a site plan for Set Free Dance Studio, and a master sign plan for Panther Business Center. The agenda also includes adoption of the June 15, 2023 meeting minutes and a public forum. No public hearings are scheduled.

• Final plat for Rock & Kay Addition (3.35 acres, east of Rock Rd. and Kay St.) to facilitate a medical office and clinic
• Site plan review for Set Free Dance Studio at 215 W. Market St.
• Master sign plan review for Panther Business Center (Hendricks Addition)
• Adoption of June 15, 2023 meeting minutes

Derby City Council

The Derby City Council is meeting to consider several contracts and purchases, including a motor grader, sewer design work, and wastewater treatment plant equipment. They will also hold first reading of a floodplain ordinance update and discuss final plat approval for a new addition.

• Approve purchase of Motor Grader from Foley Equipment for $302,064
• Authorize design contracts for North Interceptor Sewer and Force Main: $310,635 with RIC and up to $200,000 with Baughman Co.
• Purchase wastewater treatment plant equipment: grit units ($598,408), screening equipment ($412,000), electrical gear ($386,738.44)
• First reading of Floodplain Ordinance Update
• Final plat approval for Sterling East Addition

Planning Commission

The Derby Board of Zoning Appeals will consider one new business item: a request to waive design requirements to allow a 14 ft. diameter, 12 ft. high grain bin with metal siding and roofing at 2324 N. Rough Creek Rd. The board will also vote on adopting minutes from the March 2, 2023 meeting. No other substantive items are on the agenda.

• Exception to waive design requirements for accessory structure (grain bin) at 2324 N. Rough Creek Rd.
• Adoption of March 2, 2023 meeting minutes

Planning Commission

The Derby Planning Commission will consider approving the preliminary plat for the Derby Secure Storage Addition, a new storage facility. The meeting also includes adoption of the May 18, 2023 minutes and a public forum. No other substantive items are on the agenda.

• Preliminary plat: Derby Secure Storage Addition (County)
• Adoption of May 18, 2023 meeting minutes

Derby City Council

The Derby City Council is meeting to consider several items, including a zone change for a tract near South Rock Christian Church, approval of the final plat for the Meadowlark Landing Addition, and a resolution supporting a Moderate Income Housing grant application. The council will also review the 2022 Annual Comprehensive Financial Report and audit, and consider amendments to zoning and subdivision regulations. The consent agenda includes paving improvements, an annexation request, a grading contract, and equipment purchases.

• Zone change for unplatted tract north of South Rock Christian Church from R-1 to I-1
• Final plat approval for Meadowlark Landing Addition
• Resolution of support for Moderate Income Housing grant application
• Paving improvements for Foxfire Addition Phase 1
• Annexation request at northeast corner of Rock Rd. and 55th St. South

Planning Commission

The Derby Planning Commission will vote to approve the final plats for the Sherwood Cedar Addition and the Sky Ridge Addition. Both approvals are subject to staff comments and authorize applicants to proceed with final plat tracing. The agenda also includes the adoption of minutes from the May 4, 2023 meeting and a public forum.

• Approval of final plat for Sherwood Cedar Addition (AIR-23-102)
• Approval of final plat for Sky Ridge Addition (AIR-23-107)
• Adoption of minutes from the May 4, 2023 meeting

Parks & Urban Forestry Board

The Derby Park and Urban Forestry Board is meeting to approve minutes from April 13, 2023, and hear public comments. Under old business, they will get a parks update and discuss Arbor Day. New business includes discussing golf carts, future funding, and an ordinance on arborist license fees.

• Approval of April 13, 2023 meeting minutes
• Parks update and Arbor Day discussion
• Golf carts discussion
• Future funding discussion
• Ordinance on arborist license fees

Senior Services Advisory Board

The Derby Senior Center Advisory Board is holding its regular monthly meeting. The agenda is largely procedural, covering public forum, board introductions, a director's report, approval of April meeting minutes, and subcommittee updates. The board will also discuss officer positions and a reception for police chief candidates.

• Public Forum
• Approval of April 12, 2023 meeting minutes
• Advisory Board Officer Positions
• PD Chief Candidates Reception
• Sub Committees and Suggestion Cards

The board approved the minutes from the April 12, 2023 meeting and elected a Chairman, Vice Chair, and Secretary. Staff provided updates on senior center activities, including day trips, community garden status, and upcoming events.

• Approved April 12, 2023 minutes (3-0)
• Elected Margo McDonald as Chairman (7-0)
• Elected Kay DePriest as Vice Chair (7-0)
• Elected Joan Stadler as Secretary (7-0)

Derby City Council

The Derby City Council will vote on several items, including a second reading of an ordinance to place a 1% special purpose retailers' sales tax on the ballot, and a first reading of zoning and subdivision regulation amendments. They will also consider a contract for asphalt crack sealing, a final plat for the Marc Addition, and second readings on animal limits and an Evergy franchise agreement. The meeting includes proclamations and a consent agenda with routine items.

• Contract with South Central Sealing LLC for $59,067.20 for crack sealing
• First reading of zoning and subdivision regulation amendments
• Final plat approval for Marc Addition
• Second reading: ordinance on animal limits
• Second reading: Evergy franchise agreement and 1% sales tax ballot question

Derby City Council

The Derby City Council is meeting to consider several items, including a $577,671.50 contract for the S. Woodlawn Bike/Hike Trail, a first reading of an ordinance on animal limits, a second reading of a golf cart ordinance amendment, and a first reading of a franchise agreement with Evergy. They will also discuss a sales tax ballot question and consider a $2,500 sponsorship for PBS Kansas.

• Contract with Prado Construction for $577,671.50 for S. Woodlawn Bike/Hike Trail
• First reading of ordinance regarding animal limits
• Second reading of golf cart ordinance amendment
• First reading of Evergy Franchise Agreement
• First reading of sales tax ballot question

Planning Commission

The Derby Planning Commission will hold a public hearing on proposed amendments to zoning and subdivision regulations, consider a zone change for the Rock and Kay Addition from R-1 to I-1, and review site plans for Lots 1 and 3 of the Hendricks Addition (Panther Business Center and The Waffle Bus). The commission will also vote on adopting the minutes from the April 6, 2023 meeting.

• Public hearing on zoning and subdivision regulation amendments (AIR-23-052)
• Zone change for Rock and Kay Addition from R-1 to I-1 (AIR-23-075)
• Site plan review for Lots 1 and 3, Block A, Hendricks Addition (AIR-23-065)
• Adoption of April 6, 2023 meeting minutes

Parks & Urban Forestry Board

The board approved the minutes from January 12, 2023. Members discussed potential licensing fees for arborists, but no resolution was reached. Staff reported on tree planting, park improvements, and the upcoming Arbor Day celebration.

• Approved January 12, 2023 minutes (All yea)

Senior Services Advisory Board

The Derby Senior Center Advisory Board is holding its regular meeting. The agenda includes a public forum, approval of the February 8, 2023 meeting minutes, and recognition of advisory board members' terms of service. No other substantive decisions or discussions are listed.

• Public forum
• Approval of February 8, 2023 meeting minutes
• Recognition of advisory board members' terms of service

The board approved the minutes from the February 8, 2023 meeting. Members discussed the handling of board member reappointments and recognized departing members for their service. No other substantive policy or budget decisions were made.

• Approved February 8, 2023 meeting minutes (7-0)

ADA Advisory Board

The Derby ADA Advisory Board is meeting to approve prior minutes, elect a chair and vice chair, and discuss ADA priorities including an ADA resource manual, staff awareness training, and self-evaluation updates. They will also receive updates on the ADA awareness training project and the Parks Master Plan, plus ongoing sidewalk repairs.

• Approval of August 8, 2022 meeting minutes
• Election of Board Chair and Vice Chair
• Updates to ADA Awareness Training project
• Parks Master Plan Update
• Sidewalk repairs ongoing

Community Development Advisory Board

The Community Development Advisory Board will decide on a $5,000 Commercial Facade Improvement Program grant for the Strike Zone, LLC at 211 W. Market, and will receive the Development Manager's report. The meeting also includes approval of prior minutes and a public forum.

• Approve $5,000 grant for 211 W. Market facade restoration
• Receive and file Development Manager report
• Adopt minutes from November 9, 2022 meeting

Derby City Council

The Derby City Council is meeting to consider routine items and discuss two notable topics: School Resource Officer (SRO) funding and staffing, and the results of a community survey. The council will also vote on a consent agenda that includes agreements for the July 4th fireworks display and an interlocal fuel station ordinance.

• Discussion on School Resource Officer funding and staffing (AIR-23-046)
• Community survey report to be received and filed (AIR-23-045)
• July 4th fireworks display agreement (AIR-23-044)
• Interlocal fuel station agreement ordinance (AIR-23-048)
• Street closure for youth triathlon (AIR-23-043)

Planning Commission

The Derby Planning Commission will consider approving the preliminary plat for the Meadowlark Landing Addition and will provide feedback on proposed amendments to the zoning and subdivision regulations, with a public hearing scheduled for April 6, 2023. The meeting also includes adoption of the February 16, 2023 minutes and a public forum.

• Preliminary plat for Meadowlark Landing Addition
• Zoning and subdivision regulation amendments with public hearing set for April 6, 2023
• Adoption of February 16, 2023 meeting minutes

Board of Zoning Appeals

The Board of Zoning Appeals will consider approving minutes from its January 19, 2023 meeting and vote on a single new business item: an exception to reduce the minimum required rear yard setback from 20 ft. to 12 ft. for the principal structure on Lot 10, Block A, The Oaks 2nd Addition. The meeting is otherwise limited to routine procedural items.

• Exception to reduce rear setback from 20 ft. to 12 ft. on Lot 10, Block A, The Oaks 2nd Addition
• Adoption of minutes from January 19, 2023 meeting

Derby City Council

The Derby City Council will vote on two zoning changes, including converting a single-family lot to multiple-family residential and another to institutional use. The body will also approve a $169,990 change order for Sunset Drive pavement reconstruction and a $40,000 architectural design contract for City Hall. Additionally, the council will adopt its 2023 meeting procedure code and review annual reports from the Police and Fire departments.

• Zone change: 2225 E. Meadowlark Blvd. from R-1 to R-3 (Multiple-Family Residential)
• Zone change: 1563 N. Buckner St. from R-1 to I-1 (Institutional District)
• Pavement Rehab Change Order for Sunset Drive: $169,990
• City Hall Architectural Design Services Contract with SJCF: $40,000
• Sale and Conveyance of Property to ASHR First, LLC (Oxford Derby Memory Care)

Derby City Council

The Derby City Council is meeting to consider several contracts and staffing changes. Key items include a $3.45 million pavement rehabilitation contract, bridge repairs, a fire training facility construction contract, and replacing part-time attorney positions with a full-time assistant city attorney. The agenda also includes routine consent items and a public works annual report presentation.

• 2023 Pavement Rehabilitation contract with Pearson Construction for $3,445,369.60
• 2023 Bridge Repairs contract with PCI Roads for $218,553.25 for Woodlawn Blvd. and Rock Rd. bridges
• Fire Training Facility construction contract with Commerce Construction for $576,138, plus user agreement with City of Mulvane
• Authorization to replace 2 part-time attorney positions with a full-time Assistant City Attorney
• Consent agenda includes street closure for DRC 5K, sewer/water/stormwater resolutions for Oak Forest Duplexes, and IT/cybersecurity support agreement

Parks & Urban Forestry Board

The Derby Park and Urban Forestry Board is meeting to approve minutes from January 12, 2023, hear public comments, and receive a parks update. The main new business is discussion of an ordinance regarding arborist licensing. The meeting is routine with no major decisions expected beyond the ordinance discussion.

• Ordinance – Arborist License (new business)
• Approval of January 12, 2023 meeting minutes
• Parks update (old business)
• Open forum for public comments

Parks & Urban Forestry Board

The Derby Park and Urban Forestry Board is meeting to approve minutes from January 12, 2023, hear public comments, and receive a parks update. The main new business is discussion of an ordinance regarding arborist licensing.

• Ordinance – Arborist License (new business)
• Approval of January 12, 2023 meeting minutes
• Parks update (old business)

Senior Services Advisory Board

The Derby Senior Center Advisory Board is meeting to handle routine business: public comment, a director's report, approval of minutes from two prior meetings, and receiving the Derby Dash Scholarship Fund report. The board will also review member survey results and suggestion cards, and take up any new business.

• Approval of minutes from January 11, 2023 regular meeting
• Approval of minutes from January 3, 2023 special meeting
• Receive and file Derby Dash Scholarship Fund Report for January 2023
• Review of member survey results
• Review of suggestion cards

The board approved the minutes from the January 11 and January 3 meetings. Members reviewed the January 2023 Derby Dash scholarship fund report and analyzed results from 120 member surveys.

• Approved January 11, 2023 minutes with correction (7-0)
• Approved January 3, 2023 special meeting minutes with correction (7-0)
• Accepted January 2023 Derby Dash scholarship fund report (7-0)

Planning Commission

The Derby Planning Commission will consider two items: a request to rezone property from R-1A to R-PUD for the Courtyards at Crosswater residential development, and approval of the final plat for the same project. Both items are recommended for approval and would be forwarded to the City Council. The agenda also includes adoption of the January 19, 2023 meeting minutes.

• Rezoning of property from R-1A to R-PUD for Courtyards at Crosswater
• Final plat approval for Courtyards at Crosswater
• Adoption of January 19, 2023 meeting minutes

Derby City Council

The Derby City Council is meeting to adopt the agenda and consider a consent agenda containing three items: revised resolutions for Cedar Ranch Estates Phase 3 water and paving improvements, a Microsoft Exchange Online purchase, and an anonymous donation to Derby Fire & Rescue. Public forum and public hearings are also scheduled.

• Revised resolutions for Cedar Ranch Estates, Phase 3 water and paving improvements
• Microsoft Exchange Online purchase
• Anonymous donation to Derby Fire & Rescue

Planning Commission

The Derby Planning Commission will consider three items: a conditional use permit for a communication structure, a zone change at 1563 N. Buckner St. from R-1 to I-1, and a zone change at 2225 E. Meadowlark Blvd. from R-1 to R-3. The commission will also adopt minutes from the January 5 meeting. All items are up for recommendation to the City Council.

• Conditional use for a communication structure (AIR-22-296)
• Zone change at 1563 N. Buckner St. from R-1 to I-1 (AIR-23-003)
• Zone change at 2225 E. Meadowlark Blvd. from R-1 to R-3 (AIR-22-294)
• Adoption of January 5, 2023 meeting minutes

Board of Zoning Appeals

The Derby Board of Zoning Appeals will consider a request from Roadhouse Antiques at 405 N. Baltimore Ave. for an exception to permit outdoor storage of bulky items. The board will also vote on adopting the minutes from its November 3, 2022 meeting. The agenda includes one new business item and standard procedural items.

• Exception request for outdoor storage of bulky items at 405 N. Baltimore Ave. (Roadhouse Antiques)
• Adoption of November 3, 2022 meeting minutes

Parks & Urban Forestry Board

The board discussed whether arborist licenses should be required in the city and the potential for a $25 fee. The issue was tabled until the next meeting for further research. The board also approved the minutes from December 8, 2022.

• Approved December 8, 2022 minutes (All yea)
• Tabled ordinance regarding arborist licensing and fees

Senior Services Advisory Board

The Derby Senior Center Advisory Board is meeting to handle routine business, including a public forum, the director's report, and approval of the previous meeting's minutes. The board will also discuss board terms and applications for 2023, receive the Derby Dash Scholarship Fund report for December 2022, and review past performance of TNT. The meeting is largely procedural with no major decisions or public hearings listed.

• Approval of meeting minutes from December 14, 2022
• Discussion of board terms, applications, and timeline for 2023
• Receive and file Derby Dash Scholarship Fund Report for December 2022
• TNT past performance review
• Review of suggestion cards

The board approved the December 14, 2022 meeting minutes and the December 2022 Derby Dash scholarship fund report. Members discussed upcoming board term expirations and received a report on a $2,500 enrichment grant for the senior garden.

• Approved December 14, 2022 meeting minutes (7-0)
• Approved December 2022 Derby Dash scholarship fund report (7-0)

Derby City Council

The Derby City Council is meeting to consider several purchases and studies, including a new fire engine, a stump grinder, and a total compensation study. They will also vote on a consent agenda covering items like park mowers, a nuisance abatement ordinance, and plat approvals. Public forum and presentations are scheduled.

• Purchase of 2022 Bandit 2550 diesel stump grinder for $61,685.50
• Total Compensation Study with McGrath Human Resources Group for $47,898
• Purchase of Fire Engine 81 from Conrad Fire Equipment for $864,086.56
• Funding agreement with USD 260 & DRC for pavement rehabilitation
• Consent agenda includes parks mowers, nuisance abatement ordinance, and plat approvals

Planning Commission

The Derby Planning Commission will consider two site plan reviews: a new HTeaO location in the Derby Destination Development and duplexes in the Oak Forest additions. The meeting also includes adoption of the December 15, 2022 minutes and a public forum. No final decisions are made; the commission will vote on recommendations.

• Site plan review for HTeaO at Lot 1 Parcel 1D, Block A, Derby Destination Development 2nd Addition
• Site plan review for Oak Forest Duplexes at Lot 2, Oak Forest 2nd Addition and Lot 1, Oak Forest 3rd Addition
• Adoption of December 15, 2022 meeting minutes