Cottonwood-Oak Creek School District #6 public meetings in 2022
40 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
REGULAR GOVERNING BOARD MEETING
This is a notice of possible quorum, not a regular decision-making meeting. The Cottonwood-Oak Creek School District #6 Governing Board may have members present at the ASBA/ASA Annual Conference in Phoenix on December 15-16, 2022. No action will be taken at the conference.
- Notice of possible quorum at ASBA/ASA Annual Conference, Dec 15-16, 2022
- Conference location: JW Marriott Desert Ridge Resort, 5350 E Marriott Dr, Phoenix, AZ 85054
- No action will be taken at the conference
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold a regular meeting with a consent agenda covering routine approvals like minutes, vouchers, and financial reports. The board will also hear informational reports from the superintendent, campus principals, and the director of operations, including updates on facility projects and energy management.
- Approval of payroll vouchers 9-11 and expense vouchers 2218-2221 for 22-23 SY
- Approval of out-of-state travel for students to attend 4-H National Conference in Washington D.C., March 9-12, 2023
- Operations report: $353,948.40 SFB-funded dry pipe repair at DDB, $21,785.51 for MVP doors, CES roof redesign
- Energy management pilot with e2o/APS: $88,631 total cost, $38,750 district share, $30,895 annual savings
- Information on YCEF grants awarded to teachers for pollinator garden, matching grant, and sound system
REGULAR GOVERNING BOARD MEETING
This is a notice of special activity, not a regular decision-making meeting. A quorum of the Cottonwood-Oak Creek School District #6 Governing Board may be present at the Morrison Library dedication ceremony at Oak Creek Elementary School on November 19, 2022, prior to the Olde Tyme Country Fair. No action will be taken at this event; it is information only.
- Morrison Library dedication ceremony at Oak Creek Elementary School, 11490 E. Purple Sage Drive, Cornville, AZ
- Event held prior to the Olde Tyme Country Fair
- No action to be taken; information only per A.R.S. 38-431.02
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding its regular meeting on November 1, 2022. The board will vote on a consent agenda that includes approval of minutes, vouchers, monthly financials, and several operational items. They will also hear informational reports from the superintendent, campus principals, and curriculum and operations directors.
- Approval of payroll vouchers 222, 7 & 8 and expense vouchers 2213-2217 for 22-23 SY
- Approval of out-of-state travel for Teddy Armstrong and up to 7 staff to Palm Springs, CA for BOOST conference, funded by 21st CCLC grant
- Approval of Intergovernmental Agreement revisions between COCSD & MUHSD for subs for coaches
- Approval of Cupertino Academy as sole source vendor for 2022-23 SY
- Approval of monthly financial report and student activity report
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session with a single substantive item: an information and discussion presentation on special education law by Dr. Alley, including a possible Q&A. The meeting is otherwise procedural, with a call to order and adjournment.
- Special education law presentation by Dr. Alley (25 minutes) with possible Q&A
REGULAR GOVERNING BOARD MEETING
This is a notice of a special activity, not a regular business meeting. The Cottonwood-Oak Creek School District #6 Governing Board may have a quorum present at the Arizona School Board Association Yavapai County Meeting, but no action will be taken by the board. The agenda includes information items such as dinner, music, association updates, a town hall, and county director elections.
- Possible quorum at ASBA Yavapai County Meeting, 5-7 PM, Sedona Performing Arts Center, 995 Upper Red Rock Loop Road
- Election of Yavapai County Officer via COCSD Board Delegate
- Information items: welcome, pledge, dinner, music, association updates, town hall, training accomplishments
- Election results and prize drawings
- No action will be taken by COCSD board members
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold its regular meeting, primarily acting on the consent agenda, which includes approval of meeting minutes, vouchers, and financial reports. The board will also receive informational updates from the superintendent, campus principals, and the director of operations, and may approve the annual financial report.
- Approval of payroll vouchers 5-6 and expense vouchers 2207-2212 for 22-23 SY
- Approval of FY23 VACTE Central Campus and Cottonwood (Verde Tech HS) CTE courses
- Approval of Teddy Armstrong's out-of-state travel to Washington, DC for a national conference
- Discussion and possible action to approve the Annual Financial Report
- Information on Maintenance & Operations and Override Report
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold a study session to discuss special education funding, presented by Dr. Alley, with possible Q&A. The meeting is informational and discussion-focused, with no formal decisions expected.
- Special education funding presentation by Dr. Alley
- Update of Special Education Cost Analysis (9/15/2022) attached
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold its regular meeting on September 6, 2022, at 6:00 PM. The board will consider a consent agenda covering routine approvals, receive reports from the superintendent and campus principals, and discuss student enrollment and attendance. A key action item is a discussion and possible vote on giving direction to the superintendent regarding the T-Mobile Cellular lease agreement.
- Possible action on T-Mobile Cellular lease agreement
- Approval of vouchers (payroll 3-4 for 22-23 SY; expense 2152-55 for 21-22 SY and 2204-06 for 22-23 SY)
- Approval of early admittance to kindergarten for 2022-23 SY
- Approval of monthly financials and student activity report
- Authorization to issue certified, administrative, and exempt contracts for 2022-23 SY
BUDGET COMMITTEE MEETING
The Cottonwood-Oak Creek School District Budget Committee is convening for its annual 2022-2023 budget meeting. The main agenda item is a 45-minute presentation by John Aston of KAIROS regarding benefits, followed by Q&A. The meeting also includes call to order, welcome and introductions, and adjournment.
- Presentation by John Aston (KAIROS) on benefits, 45 minutes with Q&A
- Call to order and welcome/introductions
- Adjournment
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session to receive information and discuss KAIROS benefits, presented by John Ashton, with possible Q&A. No action will be taken by the board at this meeting. The meeting includes a call to order, the presentation, and adjournment.
- Information and discussion of KAIROS benefits by John Ashton (25 minutes)
- No action will be taken by the board at this meeting
- KAIROS presentation attached as Exhibit A (540 KB PDF)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold its regular meeting on August 9, 2022, at 6:00 PM. The board will consider a consent agenda that includes approval of meeting minutes, vouchers, and several agreements, as well as hear reports from the superintendent and campus principals. The meeting will also include a call to the public for community comments.
- Approval of payroll and expense vouchers for SY 21-22 and 22-23
- Approval of Yavapai College MOU for college course exposure for 8th graders
- Approval of MOU with Matforce for mentoring reimbursement
- Approval of 2022-23 Student Handbook
- Approval of Cooperative Use Agreement with Clemenceau Museum (Verde Historical Society)
REGULAR GOVERNING BOARD MEETING
This is a notice of possible quorum, not a regular business meeting. The Cottonwood-Oak Creek School District #6 Governing Board may be present at staff welcome-back and school open house events in August 2022, but no official action will be taken.
- Staff welcome-back event at Dr. Daniel Bright Elementary School, 1500 S. Monte Tesoro Drive, Cottonwood, AZ, Aug 3, 8AM
- Open house at Dr. Daniel Bright Elementary School, Aug 2, 4PM
- Open house at Oak Creek Elementary School, 11490 E. Purple Sage Drive, Cornville, AZ, Aug 2, 5PM
- Open house at Cottonwood Community School, 500 E. Mingus Avenue, Cottonwood, AZ, Aug 3, 5:30PM
- Open house at Mountain View Preparatory School, 2939 E. Del Rio Drive, Cottonwood, AZ, Aug 16, 3:30PM
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a special meeting to consider several consent agenda items, including approving meal prices from Sodexo, retention stipends, wage and salary increases for the 2022-2023 school year, and salary placement charts. The board will also approve a sole source vendor and handle routine items like the pledge and call to the public.
- Approve Sodexo meal costs: breakfast $2.00, lunch $3.00
- Approve one-time grant-funded stipend up to $500 for returning staff, prorated for part-time
- Approve retention stipends up to $1,000 for 10-month employees and $1,200 for 12-month employees, paid in two installments
- Approve wage increases: hourly staff +$1.15/hour, certified teachers up to +$2,100, site administrators up to +$5,000, exempt 10-month employees up to +$2,100
- Approve 2022-23 salary charts: support staff +$1.15 per cell, professional +$1,100 per cell, certified base changed from $35,020 to $37,120
REGULAR GOVERNING BOARD MEETING
This is a working retreat of the Cottonwood-Oak Creek School District #6 Governing Board. The board will receive information and discuss the current state of the district and its Integrated Action Plan. No action items will be voted on at this meeting.
- Discussion of district overview
- Discussion of District Integrated Action Plan
SECRETARIES MEETING
This is a training and information meeting for school secretaries, not a decision-making session. Staff will present on purchasing, payables, travel, payroll, receivables, school finance, paperless workflows, special education enrollment, human resources, attendance systems, and email etiquette. No votes or formal actions are scheduled.
- Purchasing & Payables training by Nancy Sather with 'Purchasing 101'
- Travel, Payables & Student Activity Accounts training by Katrina Tupkielewicz
- Payroll and Receivables training by Rhonda Kester & Kim Cox with teacher pay schedule
- School Finance 101 training by Tammy Janssen & Jocelyn Alvey
- Discussion on email etiquette by Jamie Woodward
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session to receive information and discuss the District Integrated Action Plan (IAP), formerly the Blueprint for Continuous Improvement. The plan is a strategic planning process based on school needs assessments, replacing the previous LEA Continuous Improvement Plan. No votes or decisions are scheduled; the item is for information and discussion only.
- Discussion of District Integrated Action Plan (IAP) for 2022-23, presented by Tammy Janssen
- IAP replaces the LEA Continuous Improvement Plan (LCIP)
- Plan based on School Comprehensive Needs Assessment (CNA) findings
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a special budget hearing to present and discuss the proposed budget for the 2022-23 fiscal year. The public can ask questions or voice concerns about the budget. After the hearing, the board will adjourn and begin its regular meeting.
- Public hearing on proposed 2022-23 budget
- Administration available to answer questions on budget
- Budget documents attached: hearing notification and summary
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will consider adopting the proposed 2022-23 budget, which includes revisions reflecting the state's FY 2023 K-12 budget with a base level amount of $4,775.27 and increased transportation and District Additional Assistance funding. The board will also approve a consent agenda covering routine items such as vouchers, minutes, contracts, and a T-Mobile lease. Public comment is limited to 3 minutes per person.
- Adoption of 2022-23 SY budget with revisions (base level $4,775.27, transportation support +2.2%, DAA +11.4%)
- Approval of RFP #22-23-001 for occupational therapists, psychology providers, speech providers, and special education teachers
- Approval of T-Mobile West LLC site lease agreement for space at Oak Creek Elementary School
- Approval of out-of-state travel for Jimmy Montgomery to attend technician training in Reno, NV July 19-21, 2022
- Approval of vouchers (payroll 25-27, expense 2145-2148) and student activity report
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District #6 Governing Board is holding a special meeting to review and possibly approve the proposed 2022-23 budget, and to act on consent agenda items including a revised lease agreement with Rise and a resolution to reconfigure the Cottonwood Education Services Campus to serve grades preschool through 12th. The meeting also includes routine items like call to order, pledge, and public comment.
- Proposed 2022-23 budget review and possible approval
- Approval of additional revisions to Rise Lease Agreement for five-year term
- Resolution to reconfigure Cottonwood Education Services Campus (301 N. Willard St.) to grades preschool-12 for AZ School Facilities Board
- Consent agenda approval including vouchers, minutes, and donations
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board held a study session to discuss the district's Federal Single-Audit and USFR Compliance Questionnaire. Mrs. Tammy Janssen presented information regarding the 2021 annual financial report and related compliance documents.
- Discussion of COCSD Federal Single-Audit
- Review of USFR Compliance Questionnaire
- Presentation of 2021 Annual Financial Report
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold a regular meeting to consider consent agenda items, including approval of vouchers, financial reports, and various agreements. The board will also discuss and potentially approve the Proposition 301 performance pay plan for teachers for the 2022-23 school year, which was approved by 100% of certified teachers. Superintendent reports and campus updates are also on the agenda.
- Approval of payroll vouchers 22-24 and expense vouchers 2140-44 for 2021-22 SY
- Approval of 301 Performance Payout for Teachers for 2021-22 SY and plan for 2022-23 SY
- Approval of Rise Lease Agreement and Rise Special Education Service Agreement
- Approval of CaaS TechSmart Curriculum Service Agreement (no cost to district)
- Approval of Additional Sole Source Vendors for 21/22 SY
REGULAR GOVERNING BOARD MEETING
The Governing Board provided notice regarding various campus-level promotions and end-of-year celebrations. No official action will be taken during these events, as they are for information only.
- 8th Grade Promotion at Oak Creek Elementary School on May 19
- 8th Grade Promotion at Mountain View Preparatory School on May 20
- 8th Grade Promotion at Cottonwood Community School on May 23
- 8th Grade Promotion at Dr. Daniel Bright Elementary School on May 24
- All staff End of Year Celebration on May 25
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session with a single discussion item: a presentation by Dr. Trish Alley and team on the Cottonwood Education Services School Showcase, including a 20-minute presentation and 10-minute Q&A. The meeting is informational and discussion-focused, with no formal decisions scheduled.
- Presentation on Cottonwood Education Services School Showcase by Dr. Trish Alley and team
- 20-minute presentation with 10-minute Q&A
- Possible PowerPoint presentation attached (8,387 KB)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold its regular meeting, primarily acting on a consent agenda that includes approving minutes, vouchers, financial reports, and the 2022-23 school year start/end dates. The board will also vote on temporarily suspending a policy to name the Oak Creek Elementary School library in memory of Mrs. Morrison, and will hear presentations from Yavapai County Education Foundation grant recipients and campus reports.
- Approve payroll vouchers 20-21 and expense vouchers 2136-39
- Approve Yavapai College dual enrollment agreement for 2022-23
- Approve 2022-23 school year start and end dates
- Temporarily suspend Policy FF Section B to name OCS library after Mrs. Morrison
- Approve Mrs. Winters' out-of-state travel to Austin, TX for Diligent summit
REGULAR GOVERNING BOARD MEETING
This is a notice of a special activity, not a regular business meeting. A quorum of the Cottonwood-Oak Creek School District #6 Governing Board may attend the dedication ceremony for the TREK John S. McCain, III Mountain Bike Track at Oak Creek Elementary School. No official action will be taken at this event.
- Dedication ceremony for TREK John S. McCain, III Mountain Bike Track
- Location: Oak Creek Elementary School, 11490 E Purple Sage Rd, Cornville, AZ
- Event date and time: April 22, 2022, 11 AM
- Purpose: Information only, no action to be taken
BUDGET COMMITTEE MEETING
The Cottonwood-Oak Creek School District Budget Committee will convene to elect a chair and co-chair for 2022, review superintendent expectations and areas of focus, and receive an overview of the FY22 budget. The committee will also discuss the SY 2022-23 budget before adjourning. The meeting is primarily informational and procedural, with no specific dollar amounts or contracts listed.
- Election of Budget Committee Chair & Co-Chair for 2022
- Review of Superintendent Expectations
- Review of Areas of Focus by Business Services Director Tammy Janssen
- Overview of FY22 Budget
- Discussion of SY 2022-23 Budget
REGULAR GOVERNING BOARD MEETING
The Governing Board is reviewing various consent agenda items including payroll vouchers, meeting minutes, and monthly financial reports. The meeting also includes discussions on community COVID-19 numbers and updates on school campus activities.
- Approval of payroll vouchers 17-201 and expense vouchers 2132-35
- Memorandum of Understanding with the Lions Club for student vision screenings
- Notice of intent to receive bids for sprinkler system upgrades at Dr. Daniel Bright Elementary
- Approval of travel for Mrs. Kathy Epperson to attend ISTE Conference in New Orleans
- Request for proposals (RFP #22-23-001) for OT, Psych, Speech, and Sped teachers
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session with one substantive item: an information and discussion presentation on Mountain View Preparatory at Tavasci School, led by Ms. Kelli Rhoda and team, with 20 minutes of presentation and 10 minutes of Q&A. The meeting also includes a call to order and adjournment, making it a focused informational session rather than a decision-making meeting.
- Information and discussion on Mountain View Preparatory at Tavasci School showcase by Ms. Kelli Rhoda and team (20-minute presentation, 10-minute Q&A)
- Presentation file attached: Mountain View Preparatory - Board Presentation.pdf (27,772 KB)
REGULAR GOVERNING BOARD MEETING
This is a notice of special activity, not a regular meeting. A quorum of the Cottonwood-Oak Creek School District #6 Governing Board may be present at the National School Boards Association Annual Conference in San Diego, April 2-4, 2022, with travel on April 1 and April 4. No board business will be conducted and no action will be taken at this event.
- NSBA Annual Conference and Exposition, San Diego Convention Center, 111 Harbor Dr, San Diego CA
- Attendees: Mr. Marcus, Ms. Bejarano, Mrs. Rollins, Mrs. Valenzuela, Superintendent King, Tricia Winters
- Travel dates: April 1-4, 2022
- No action to be taken; informational only
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District No. 6 will hold a closed session student discipline hearing. The meeting is designated for the discussion of confidential records pursuant to ARS 38-431.03.
- Student discipline hearing in closed session
SECRETARIES MEETING
This meeting for school district secretaries includes discussions regarding professional expectations and campus needs. The agenda also provides information on purchasing, payables, travel policies, and updates on the Tyler SIS & Synergy roll over.
- Discussion of expectations for staff, campuses, and district departments
- Information session on purchasing and payables
- Presentation of new travel policy and related forms
- Discussion regarding campus needs from District Office departments
- Update on Tyler SIS & Synergy Roll Over
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board met for a special session to consider an intergovernmental agreement. The Board voted to approve the agreement with the Yavapai County Elections Department for election services.
- Approval of Intergovernmental Agreement with Yavapai County Elections Department for Election Services
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold a study session to discuss a showcase for Dr. Daniel Bright Elementary School. The presentation is led by Ms. Jessica Vocca and her team.
- Information and discussion on Dr. Daniel Bright Elementary School Showcase
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District #6 Governing Board will hold a regular meeting on March 1, 2022, at 6 PM. The board will consider a consent agenda that includes approval of minutes, vouchers, financial reports, student activity reports, and several travel requests. They will also discuss COVID-19 numbers, standards-based grading, and legislative issues.
- Approval of payroll vouchers 15-16 and expense vouchers 2129-2131
- Approval of 2022-23 SY academic calendar
- Approval of out-of-state travel for transportation staff to Thomas Bus Factory training in Greensboro, NC (costs covered by Thomas Built Bus)
- Approval of student overnight travel to Tucson for basketball tournament (March 4-6)
- Approval of student overnight travel to Phoenix for educational field trip (March 23-24)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District #6 Governing Board has issued a public notice regarding a potential quorum at a memorial service. No official board action will be taken during this event.
- Memorial Service for Casey Rooney at Cottonwood Club House
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold its regular meeting, primarily acting on a consent agenda that includes approval of minutes, vouchers, financial reports, and several intergovernmental agreements. The board will also receive informational reports from the superintendent, including an update on COVID-19 numbers in the community, and hear campus reports from principals.
- Approval of payroll vouchers 13 & 14 and expense vouchers 2126-2128
- Approval of waiver of conflict of interest with Yavapai County for E-Rate, substitute teacher consolidation, data hosting, and education services
- Approval of intergovernmental agreement with NACOG Headstart for special education services for ages 3-5
- Approval of out-of-state travel for Mrs. Tammy Janssen to AASBO Spring Conference in Laughlin, NV
- Discussion of current COVID-19 numbers in the community
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session. The main item is an information and discussion presentation by Dr. Schumacher and team on the Cottonwood Community School Showcase, titled 'A Day in the Life of a Lobo'. No formal decisions are scheduled; the meeting is for discussion only.
- Presentation and discussion on Cottonwood Community School Showcase by Dr. Schumacher and team
- 20-minute presentation with 10-minute Q&A
REGULAR GOVERNING BOARD MEETING
The Governing Board is reviewing monthly financial reports, vouchers, and student activity reports. The meeting also includes discussions on community COVID-19 numbers and several out-of-state travel requests for staff and students.
- Approval of payroll vouchers 11 & 12 and expense vouchers 2122-2125
- Travel request for Dr. Trish Alley to attend Special Education Conference in Orlando, FL
- Travel request for Ms. Apodaca and Ms. Odonnal with 5th & 8th Grade MVP students to Los Angeles, CA
- Travel request for Ms. Vocca to attend 21st Century Training in Palm Springs, CA
- Approval of authorized signers for OneAZ Credit Union and Chase Bank accounts
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session. The main item is an information and discussion presentation on the Oak Creek Elementary School showcase by Ms. Persaud and her team, with time for questions. The meeting is otherwise procedural, with call to order and adjournment.
- Information & discussion on Oak Creek Elementary School showcase
- 20-minute presentation with 10-minute Q&A
- Study session at Cottonwood-Oak Creek School District Gymnasium, 1 North Willard Street