Cottonwood-Oak Creek School District #6 public meetings in 2023
39 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a student discipline hearing in executive session, which is closed to the public. The only listed action is discussion of confidential records under state law, followed by adjournment. No decisions or public actions are on the agenda.
- Executive session for student discipline hearing
- Discussion of confidential records per ARS 38-431.03(a)(2)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District governing board is meeting in executive session to conduct a student discipline hearing. The agenda indicates the board will discuss confidential records as permitted by state law. No public action is expected.
- Student discipline hearing executive session
- Discussion of confidential records under ARS 38-431.03(a)(2)
REGULAR GOVERNING BOARD MEETING
This is a working retreat for the Cottonwood-Oak Creek School District #6 Governing Board, not a regular decision-making meeting. The board will receive information and discuss open meeting law, agenda setting, voting procedures, the district budget, the board handbook, and a policy transition for spring 2024. No formal action will be taken.
- Discussion on open meeting law, agenda setting, and voting procedures with Yavapai County Superintendent Tim Carter
- Budget overview presentation by Tammy Janssen (45 minutes)
- Review of draft Governing Board Handbook (revision dated 6-9-23)
- Strategic discussion on policy transition in spring 2024
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District #6 Governing Board is holding a special activity meeting of the K-6 Literacy Adoption Committee. The committee will discuss the K-6 Tier I literacy adoption process, review publisher resources like Wit & Wisdom and CKLA, and set next steps. No formal board action will be taken at this meeting.
- Discussion of K-6 Tier I literacy adoption process
- Review of Wit & Wisdom and CKLA strengths and challenges
- District ELA goal: increase benchmark percentage from 34% by 3% in grades 3-8 by spring 2024
- Upcoming committee meetings scheduled for January 25 and February 8
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session to receive information and discuss the implementation of the district's instructional framework, presented by Mrs. Tatum. The session includes a 20-minute presentation followed by a 10-minute Q&A. No formal decisions are scheduled; the meeting is for discussion only.
- Presentation on OCS Implementation of Instructional Framework by Mrs. Tatum
- 20-minute presentation with 10-minute Q&A session
- Board presentation PDF attached (7,466 KB)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold its regular meeting, primarily acting on a consent agenda that includes approval of vouchers, financial reports, and personnel items. The board will also receive informational updates from the superintendent, curriculum coordinator, and operations director, including details on facilities projects and grants.
- Approval of expense vouchers 2316-2320 and payroll vouchers for SY 23/24
- Authorization to increase Support Staff Salary Determination Chart, acknowledging AZ minimum wage increase to $14.35 effective 1/1/2024
- Approval of a new McKinney-Vento Assistant/Resource Center Attendant position
- Operations update: $5,000 tree grant approved for CCS, SFOB roofing project at CES, DDB gym flooring replacement
- MVP Student Council raised $500 for LISA project
BUDGET COMMITTEE MEETING
The Cottonwood-Oak Creek School District Budget Committee is meeting to review longevity pay information. The committee will discuss FY2024 longevity pay, including 2023 payout data and survey results. A decision regarding the 2023-24 payout is scheduled for action.
- Review of FY2024 longevity pay and 2023 payout data
- Discussion of longevity pay survey results
- Decision on 2023-24 longevity pay payout
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a student discipline hearing in executive session, which is closed to the public. The agenda includes only the call to order, discussion of confidential records, and adjournment, with no public action items.
- Executive session under ARS 38-431.03(a)(2) for confidential records
- Hearing officer Mr. Danny Brown will call the meeting to order
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District #6 Governing Board is holding a K-6 Literacy Adoption Committee meeting to discuss and review the K-6 Tier I literacy adoption process, including publisher resources and the Wit & Wisdom curriculum. The committee will discuss strengths, challenges, and questions about Wit & Wisdom, and set next steps and homework. The meeting is informational and discussion-focused, with no formal action items.
- Review of Wit & Wisdom online platform and publisher resources for K-6 literacy adoption
- Discussion of K-6 Tier I Literacy Adoption Process and Arizona alignment
- District ELA data goal: increase percentage at Benchmark in ELA (34%) by 3% in grades 3rd-8th from spring 2023 to spring 2024 as measured by AASA
- Upcoming committee meetings scheduled for December 7, January 25, and February 8
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is meeting in executive session for a student discipline hearing. The agenda includes calling the meeting to order, discussion of confidential records under state law, and adjournment. No public action or decision is listed on the agenda.
- Executive session for student discipline hearing
- Discussion of confidential records per ARS 38-431.03(a)(2)
- Hearing Officer Mr. Danny Brown to call meeting to order
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a special study session to discuss the superintendent search process with Arizona School Administrators consultant Dr. Mark Joraanstad. The session includes a 60-minute presentation and 30-minute Q&A, covering advertising, community survey, application questions, and salary comparison. No formal decisions are expected; the meeting is informational and ends with adjournment.
- Discussion of superintendent search process with ASA consultant Dr. Mark Joraanstad
- Review of advertising/posting document for superintendent position
- Community survey sample for superintendent search
- Application questions for superintendent candidates
- Superintendent salary comparison data
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session to discuss the implementation of the MVP instructional framework, presented by Mrs. Heather Langley. The session includes a 20-minute presentation followed by a 10-minute Q&A. No formal decisions are scheduled; the meeting is for information and discussion only.
- Discussion on MVP implementation of instructional framework by Mrs. Heather Langley
- 20-minute presentation with 10-minute Q&A
- Presentation slides attached (School Board Study Session MVP.pdf)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board met to advance the search for a new district superintendent. Discussions included approving position advertising, community survey plans, and specific application questions. The board also reviewed various consent agenda items including vouchers and grant agreements.
- Approval of Superintendent position advertising document
- Approval of community e-survey regarding superintendent search
- Approval of custom application questions for the Superintendent position
- Approval of payroll vouchers 6-9 and expense vouchers 2312-2315
- Agreement with First Things First for administration of grant funds
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District governing board is meeting in executive session for a student discipline hearing. The agenda includes only a call to order, discussion of confidential records under state law, and adjournment. No public action or decision is listed.
- Executive session for student discipline hearing
- Discussion of confidential records per ARS 38-431.03(a)(2)
- Hearing officer Mr. Danny Brown to call meeting to order
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District governing board is meeting in executive session for a student discipline hearing. The agenda includes discussion of confidential records under state law. The meeting is closed to the public and is expected to adjourn after the hearing.
- Executive session for student discipline hearing
- Discussion of confidential records under ARS 38-431.03(a)(2)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a K-6 Literacy Adoption Committee meeting to discuss and review literacy curriculum options. The committee will evaluate publisher resources, discuss the CKLA program's strengths and challenges, and set next steps for selecting a Tier I literacy curriculum. No formal action will be taken at this meeting.
- Discussion of K-6 Tier I Literacy Adoption Process
- Review of CKLA strengths, challenges, and questions
- District ELA goal: increase benchmark percentage from 34% by 3% in grades 3-8 by spring 2024
- Upcoming committee meetings scheduled for November 9 and December 7
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session to receive information and discuss the implementation of the instructional framework at Cottonwood Community School (CCS), presented by Mrs. Heather Wacker. The session includes a 20-minute presentation followed by a 10-minute Q&A. No formal decisions are scheduled; the meeting is for discussion only.
- Information & discussion on CCS implementation of instructional framework
- Presentation by Mrs. Heather Wacker (20 minutes plus 10-minute Q&A)
- Exhibit A: PPT presentation attached
- Meeting held at COCSD District Office, 1 N. Willard St., Cottonwood, AZ
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold its regular meeting on October 3, 2023, covering consent agenda approvals, informational updates, and a possible action to open a Request for Proposals for a district-wide safety fencing upgrade estimated at $300,000–$400,000. The board will also hear reports on curriculum, operations, and finances, and consider adopting new library materials for Mountain View Preparatory School.
- Approval to open RFP for COCSD safety fencing upgrades, estimated $300K-$400K
- Consent agenda: approval of payroll vouchers 5 & 6 and expense vouchers 2258-2259, 2306-2311
- Board adoption of new library/media materials for MVP campus
- Information on Safe Dates program in collaboration with Yavapai County
- Operations update: fencing project, hail damage repairs, fire inspection compliance
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold a study session to discuss a possible superintendent search, with a proposal from Arizona School Administrators. In the special meeting, the board will consider approving an amendment to the RISE Lease Agreement. The board voted to approve the lease amendment, with all five members voting in favor.
- Discussion of superintendent search proposal by Dr. Tim Ogle and Dr. Mark Joraanstad (Arizona School Administrators)
- Approval of amendment to RISE Lease Agreement (motion carried unanimously)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a K-6 Literacy Adoption Committee meeting to discuss and review literacy programs, including Core Knowledge Language Arts (CKLA). The committee will evaluate publisher resources and alignment with Arizona standards, with the goal of increasing ELA benchmark scores by 3% in grades 3-8. No formal action will be taken at this meeting.
- Review of Core Knowledge Language Arts (CKLA) digital access and Arizona alignment
- Discussion of K-6 Tier I Literacy Adoption Process and publisher resources
- District ELA goal: increase benchmark percentage from 34% by 3% in grades 3-8 by spring 2024
- Upcoming literacy committee meetings scheduled for October 19, November 9, and December 7
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session to discuss the implementation of the DDB instructional framework, presented by Mrs. Jessica Vocca. The session includes a 20-minute presentation followed by a 10-minute Q&A. No formal decisions are scheduled; the meeting is for information and discussion only.
- Presentation on DDB implementation of instructional framework by Mrs. Jessica Vocca
- 20-minute presentation with 10-minute Q&A session
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold its regular meeting, primarily acting on a consent agenda that includes approval of minutes, vouchers, financial reports, and several curriculum and operations items. The board will also receive informational updates on student enrollment, curriculum, operations, and finances. The meeting includes a call to the public for community input.
- Approval of payroll vouchers 3 & 4 and expense vouchers 2251-2257 (SY 22/23) and 2302-2305 (SY 23/24)
- Approval of early admittance to kindergarten for the 2023-24 school year
- Adoption of new library/media materials for district schools
- Approval of a Memorandum of Understanding with the Lions Club for vision screening of students
- Financial update: total district expenses for 2023 were $22,558,254
BUDGET COMMITTEE MEETING
The Cottonwood-Oak Creek School District Budget Committee is convening to discuss the FY2024 state budget update, district salaries and benefits, and health insurance. The meeting includes a call to order, introductions, and a discussion on guidelines. The committee will also set the next meeting date and adjourn.
- FY2024 State Budget Update by Ms. Janssen
- FY2024 COCSD Salaries & Benefits by Ms. Janssen
- Group Discussion on Health Insurance by Ms. Janssen
- Information on Superintendent Expectations
- Next Meeting Date & Adjournment
REGULAR GOVERNING BOARD MEETING
This is a notice of a special activity, not a regular business meeting. The Cottonwood-Oak Creek School District #6 Governing Board will attend a training session hosted by the Yavapai County Education Service Agency. No official decisions or votes will take place.
- Governing Board Training at YCESA, 2970 Centerpointe E Dr., Prescott, AZ
- Training scheduled from 4PM to 8PM on August 28, 2023
- Public notice of possible quorum, no action to be taken
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District #6 Governing Board is holding a special committee meeting to review the process for adopting a K-6 Tier I literacy curriculum. The meeting is informational and discussion-only, with no formal action expected. It includes introductions, a process review, and a Q&A session.
- Review of K-6 Tier I literacy curriculum adoption process
- Meeting at COCSD District Office, 1 N. Willard St., Cottonwood, AZ
- Public notice of possible quorum; no action to be taken
- Led by Jamie Woodward
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding its regular meeting to approve consent agenda items including meeting minutes, payroll and expense vouchers, the 2023-24 student handbook, and new library/media materials. The board will also hear reports from the superintendent, campus principals, and the curriculum coordinator, and consider a proclamation supporting evidence-based professional development.
- Approval of payroll vouchers 1, 2 & 111 for 23/24 SY and expense vouchers 2249-2250 (22/23 SY) & 2301 (23/24 SY)
- Approval of the 2023-24 SY District Handbook
- Board adoption of new library/media materials
- Possible approval of Board Proclamation in Support of High Quality, Evidence-Based Professional Development
- Approval of previous meeting minutes (July 11, 2022 Regular; July 5 & 20 Budget Meetings)
REGULAR GOVERNING BOARD MEETING
This is a notice of a possible quorum of the Cottonwood-Oak Creek School District #6 Governing Board at a staff welcome-back event on August 1, 2023. No official action will be taken at this event; it is informational only.
- Staff welcome-back event at Mountain View Preparatory School at Tavasci, 2939 E. Del Rio Drive, Cottonwood, AZ
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold a special budget hearing and then consider adopting the proposed 2023-24 fiscal year budget, with possible revisions. The board will also discuss the state budget and may authorize issuing certified and exempt contracts for the upcoming school year. The meeting includes a consent agenda for routine items.
- Special budget hearing for proposed 2023-24 FY budget
- Possible adoption of 2023-24 SY budget with revisions
- Discussion on 2023-24 state budget
- Authorization to issue certified contracts for 2023-24
- Authorization to issue exempt contracts for 2023-24
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold a regular meeting on July 11, 2023, to approve a consent agenda that includes financial vouchers, monthly financials, a School Resource Officer agreement with the City of Cottonwood, and various human resource actions such as contracts and stipends. The board will also discuss a business services update and consider a second reading of policy revisions related to curriculum and administering medicines to students.
- Approval of Intergovernmental Agreement with City of Cottonwood for School Resource Officer at Mountain View Preparatory School for 2023-24 SY
- Approval of retention stipend for returning staff ranging from $250 to $4,500, grant-funded
- Approval of payroll vouchers 25-27 and expense vouchers 2246-2247 for 22-23 SY
- Authorization to issue certified, exempt, and support staff contracts for 2023-24 SY
- 2nd reading of policy revisions on curriculum development, textbook selection, and administering medicines (Arizona Seizure Action Plan)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board held a budget hearing and special meeting to review and possibly approve the proposed budget for the 2023-24 school year. After discussion, the board voted to approve the budget. The meeting also included standard procedural items such as call to order, pledge of allegiance, and public comment.
- Approval of proposed budget for 2023-24 school year
- Public comment period (3 minutes per person)
- Meeting held at 1 N. Willard St., Cottonwood, AZ
REGULAR GOVERNING BOARD MEETING
This is a special community stakeholder meeting, not a regular board meeting, where a quorum of the Cottonwood-Oak Creek School District #6 Governing Board may be present but no official action will be taken. The superintendent will lead discussions on site-based cost analysis, district needs, and the potential amount of a bond, as well as the viability of putting a bond on the November 2023 ballot. The meeting is structured around the themes of Engage, Explore, Communicate, Empower, and Launch, with time for Q&A and group discussion.
- Discussion of site-based cost analysis and district needs
- Group discussion to determine bonding amount
- Group discussion to determine viability of a successful election for November 2023
- Q&A session for clarity
- No action will be taken by the board
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding its regular meeting to approve consent agenda items, including meeting minutes, vouchers, and financial reports, and to receive informational updates from campus administrators and staff. The board voted to approve Revised Budget #2 for the 2023-24 school year. Presentations will cover Yavapai County Education Foundation grants and campus highlights.
- Approval of Revised Budget #2 for 2023-24 SY (motion carried 4-0)
- Approval of consent agenda including vouchers 2238-2241 and payroll voucher 21
- Yavapai County Education Foundation grant presentations (pollinator garden, zoo night, sound system)
- Campus reports: MVP soccer undefeated season, state testing success, Gila Ag Days field trip
- Facility repairs: $31,000 MVP gym HVAC, $5,000 DDB freezer, $4,000 DO gym HVAC
REGULAR GOVERNING BOARD MEETING
This is a notice of a possible special activity where a quorum of the Cottonwood-Oak Creek School District #6 Governing Board may be present at a Superintendent's Community Stakeholder Bond Exploratory Meeting. No official action will be taken. The meeting is an informational and discussion session to explore the possibility of a bond, including community goals, tax impact, and facilities needs.
- Community Bond Exploratory Committee meeting at 1 N. Willard St., Cottonwood, AZ, 5PM
- Discussion of community tax impact compiled by Stifel
- Review of facilities condition assessment
- Timeline for bond campaign: April groundwork, May goals, June pamphlet, August campaign plan, September-October events
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session to receive information and discuss community impact and bonding capacity, presented by Michael LaVallee and Randie Stein of Stifel Public Finance. The session includes a 20-minute presentation followed by a 10-minute Q&A. No formal decisions are scheduled; the agenda is otherwise procedural.
- Presentation on community impact and bonding capacity by Stifel Public Finance
- 20-minute presentation with 10-minute Q&A
- Study session only; no action items on agenda
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold its regular meeting, primarily acting on a consent agenda that includes approving vouchers, minutes, financial reports, and the FY22 audit. The board will also discuss and possibly direct the superintendent to form a Bond Exploratory Committee, and receive updates on curriculum, operations, and legislative issues.
- Approval of FY22 audit report (required by A.R.S. §15-914)
- Direction to form a Bond Exploratory Committee
- Approval of vouchers (payroll 333, 18-20; expense 2232-2237)
- Approval of MOU with Yavapai College for College for Kids Summer 2023
- Approval of 2023-24 school year start and end dates
REGULAR GOVERNING BOARD MEETING
This is a notice of special activity, not a regular business meeting. The Cottonwood-Oak Creek School District #6 Governing Board may have a quorum present at the 2023 NSBA Annual Conference in Orlando, FL, April 1-3, 2023, including travel days. No board business will be conducted or action taken at this event. The district will receive the Silver Magna Award at the conference.
- Notice of quorum presence at NSBA Annual Conference, Orlando, FL, April 1-3, 2023
- District to receive Silver Magna Award at conference
- Attendees: Mrs. Valenzuela, Ms. Bejarano, Mrs. Elinski, Mr. Manzenberger, Mrs. Rollins, Superintendent King, Tricia Winters
REGULAR GOVERNING BOARD MEETING
This is a notice of a special activity, not a regular decision-making meeting. The Cottonwood-Oak Creek School District #6 Governing Board may have a quorum present at a roundtable hosted by the Yavapai County Education Service Agency. The agenda lists only an information and discussion item on numerous boardmanship or educational topics, and explicitly states no action will be taken.
- Governing Board President's Roundtable at Yavapai County Education Service Agency, 2970 Centerpointe East Drive, Prescott, AZ, 5:30PM-8PM
- Information and discussion on boardmanship or educational topics
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board is holding a study session to receive information and discuss district facilities, presented by Dr. Schumacher, followed by a question-and-answer period. The meeting is primarily informational and discussion-focused, with no formal decisions expected.
- Information and discussion on COCSD facilities by Dr. Schumacher (25 minutes)
- Facilities presentation attached (COCSD Facilities Presentation 1.3.2023.pptx)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold a regular meeting on January 3, 2023, at 6:00 PM. The main action item is a vote to approve contracting with McKinstry FCA for a district facilities assessment, with discussion and possible action. The board will also consider a consent agenda including routine approvals of minutes, vouchers, financials, and other items.
- Approve contract with McKinstry FCA for facilities assessment (spring 2023)
- Approve payroll vouchers 12 & 13 and expense vouchers 2222-2225 for 22-23 SY
- Approve permission for Jayne Lee to travel with students to Washington, D.C., March 13-17
- Approve updated sole source vendor list adding e2O Energy
- Accept donations to the district