Cottonwood-Oak Creek School District #6 public meetings in 2025
40 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
SPECIAL ACTIVITIES OF THE COCSD #6 GOVERNING BOARD
The Cottonwood-Oak Creek School District #6 Governing Board will attend a Sodexo Customer Appreciation Event in Phoenix. No official decisions or votes are scheduled for this meeting. A notice of possible quorum under A.R.S. 38-431.02 is provided for informational purposes only.
- Notice of possible quorum at Sodexo Customer Appreciation Event, 21001 N Tatum Blvd Ste 98, Phoenix, AZ 6PM-9PM
SUPERINTENDENT'S ADVISORY COMMITTEE MEETING
The Superintendent’s Advisory Committee meets to discuss COCSD’s strategic planning and communication feedback summary. Members will review discussion prompts to take back to staff and preview upcoming meeting topics. The meeting follows set norms for time management, participation, and constructive feedback.
- Review of COCSD Strategic Planning and Communication Feedback Summary
- Discussion prompts to be taken back to staff by Mrs. Jamie Woodward
- Presentation of SAC PPT 12-11-25.pptx
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will meet to approve routine items like meeting minutes, vouchers, and donations, and discuss updates on curriculum, operations, and human resources. The board will also consider a revised 2025/26 budget and an addendum to the discipline matrix.
- Approval of revised 2025/26 budget with minimal changes
- Approval of discipline matrix addendum
- Acceptance of $3,400 refrigerator donation to Oak Creek Elementary School
- Approval of out-of-state travel for staff to Las Vegas conference
- Approval of support staff wage determination chart for 2026
SPECIAL ACTIVITIES OF THE COCSD #6 GOVERNING BOARD
The Cottonwood-Oak Creek School District #6 Governing Board will be present at the Old Tyme Country Fair at Oak Creek Elementary School. No official decisions or votes will be taken during this event.
- Old Tyme Country Fair at Oak Creek Elementary School, 11490 E Purple Sage Dr, Cornville, AZ 86325-5960 (10:00 AM–2:00 PM, Nov 15, 2025)
- Notice of possible quorum pursuant to A.R.S. 38-431.02 (no action taken)
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will meet to approve a consent agenda including financials and vouchers. The board will discuss a potential budget revision due by December 15th and receive updates on campus operations and curriculum.
- Possible budget revision following Arizona Department of Education review
- Acceptance of donations from Cathy Moreland ($900) and Bedrock Landscaping ($200)
- MOU with University of Arizona for a School Based Stock Inhaler Program
- Intergovernmental Agreement between COCSD and VACTE
- Approval of payroll vouchers 6-8 and expense vouchers 2509-2512
SPECIAL MEETING OF THE GOVERNING BOARD
The Cottonwood-Oak Creek School District Governing Board is holding a special meeting with a single action item: accepting a staff resignation. The meeting includes a call to order and adjournment, with no other business discussed.
- Acceptance of a staff resignation (no name or position provided)
SPECIAL ACTIVITIES OF THE COCSD #6 GOVERNING BOARD
The COCSD #6 Governing Board is holding a retreat to discuss professional development, student achievement, board values, and district communications. No votes or decisions will be taken during this session.
SUPERINTENDENT'S ADVISORY COMMITTEE MEETING
The committee will review previous work on staff raises and health plans and receive a financial update. Members will discuss the purpose of the district's strategic plan and define core values. The meeting also includes a review of upcoming feedback processes for Professional Learning Communities (PLC).
- Overview of previous work on staff raises, longevity, and insurance/health plans
- Financial update provided by Superintendent Vocca
- Discussion on defining District Core Values, including data on Family, Accountability, and Compassion
- Review of upcoming PLC feedback on district core values and communication strategies
SPECIAL MEETING OF THE GOVERNING BOARD
The Cottonwood-Oak Creek School District Governing Board will hold a special meeting to discuss and possibly approve the Annual Financial Report for fiscal year 2024-2025. The report shows a positive ending fund balance of $1.87 million in the Maintenance and Operation fund, reflecting prudent expenditure management. The board will also handle routine items like the call to order, pledge of allegiance, and adjournment.
- Information, discussion and possible action to approve the Annual Financial Report for FY 2024-2025
- M&O fund ending balance: $1,872,628
- Classroom Site Fund ending balance: $784,836
- State Projects fund deficit of $51,260 due to reimbursement timing
- Total combined funds show stable district operations
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will vote on a consent agenda covering meeting minutes, monthly financials, vouchers, donations (including $2,000 from Sparklight and backpacks from Hells Angels), out-of-state field trips for 5th and 7th/8th graders, the 2026/27 academic calendar, and the 301 Performance Pay Plan. The board will also hear informational updates on curriculum, student support services, and operations.
- Acceptance of donations: Sparklight $2,000, Christ Lutheran Church $500 in supplies, Hells Angels of Yavapai County 10 backpacks valued at $700
- Approval of out-of-state travel for OCS 5th graders to San Diego (May 3-5, 2026) and DDB 7th/8th graders to Los Angeles (May 12-14, 2026)
- Approval of the 2026/27 academic calendar mirroring current year's start and end times
- Approval of the COCSD 301 Performance Pay Plan for 2025/26 SY
- Operations update: septic assessment at DDB, roof repairs at DDB and MVP, new well project at OCS
SECRETARIES MEETING
This is a meeting of school secretaries for the Cottonwood-Oak Creek School District. The agenda includes a welcome and introductions, a presentation on phone etiquette, and a 60-minute training session on lethal threat response led by a Cottonwood police officer. The meeting is informational and concludes with adjournment.
- Information on phone etiquette by Mrs. Winters
- Lethal threat training by Officer Roger Scarem with Cottonwood PD (60 minutes)
GOVERNING BOARD STUDY SESSION
The Governing Board will hold a study session to receive information and discuss the 25/26 SY School Safety Implementation Plan. No formal action will be taken on this item during the session.
- Information and discussion on 25/26 SY School Safety Implementation Plan
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will consider approving a revised expenditure budget of $16,373,075 for the 2025/26 school year, an increase of $596,957 from the originally adopted budget due to a higher carryforward and new state aid supplements. The board will also vote on a consent agenda including approval of previous meeting minutes, monthly financials, vouchers, donations, and a Read Better Be Better agreement. Information items include a curriculum coordinator update on benchmark assessments and an operations update on facility projects.
- Revised Budget #1 for 2025/26 SY: $16,373,075 (up $596,957 from adopted budget)
- Read Better Be Better literacy program agreement at 3 sites with waived $52,500 cost
- Donation of a dryer valued at $300 from Sharon Morehouse
- Curriculum update: grades 3-8 benchmark scores up 10 points since 2020; grade 1 below historical averages
- Entry Guard safety door lock demonstration and possible pilot discussion
SPECIAL ACTIVITIES OF THE COCSD #6 GOVERNING BOARD
This is an information-only agenda for a preview of a new student support services bus at the COCSD Transportation Department. No board business will be conducted and no action will be taken.
- Preview of new student support services bus at 571 E. Mingus Avenue
SPECIAL MEETING OF THE GOVERNING BOARD
The Governing Board will discuss and act on an intergovernmental agreement for nursing services. This action is proposed because the district has been unable to hire a district nurse for the 2025/26 school year.
- Intergovernmental Agreement for Yavapai County Education Services Agency to provide nursing services
- Resolution authorizing individuals to approve and sign legal documents for Yavapai County
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will consider adopting updates to nine policies and seven procedures to comply with state legislation effective September 26, 2025, plus one new policy and one new procedure. The board will also vote on a consent agenda including approval of meeting minutes, monthly financials, vouchers, donations, and human resource items. Information items include curriculum and assessment updates, operations reports, and a financial update on the transition to a paperless accounting system.
- Proposed policy changes to comply with new state laws, including updates to open meeting law, parental rights, and student discipline policies
- Acceptance of a $1,200 photo booth donation from Events by Susy for MVP's 8th grade promotion
- Approval of sole source vendors for the 2025/26 school year
- Transition to a paperless School ERP accounting system by January
- Operations updates including new hallway doors and fencing at Dr. Daniel Bright School and security upgrades at multiple campuses
SPECIAL ACTIVITIES OF THE COCSD #6 GOVERNING BOARD
This agenda is for information only, and no action will be taken at the meeting. The Cottonwood-Oak Creek School District #6 Governing Board may be present at the Staff Welcome Back Celebration event, but no board business will be conducted.
- Meeting is informational only; no decisions or votes will occur
- Board members may attend the Staff Welcome Back Event at Dr. Daniel Bright Elementary School
- No board business or action will be taken during the event
SPECIAL MEETING OF THE GOVERNING BOARD
The Governing Board will discuss and possibly approve a new policy (4-205.01) that would allow drug and alcohol testing for all non-transportation employees based on reasonable suspicion of impairment. Administration has been trained to recognize signs of impairment, and the policy has been reviewed by legal counsel. The meeting also includes a call to order, pledge of allegiance, and adjournment.
- New Policy 4-205.01: Reasonable Suspicion Drug and Alcohol Testing for All Non-Transportation Employees
- Policy vetted through District's legal counsel
- Administration trained to recognize signs of employee impairment
SPECIAL MEETING OF THE GOVERNING BOARD
The governing board will consider and possibly approve awarding contracts to six special education related service providers for the 2025-26 school year. The meeting includes a call to order and adjournment.
- Vote on contracts for MediaScan, Ann Crawford Price, Karen Junk/Integrated Speech Services, Epic, High Country, and Solient
SECRETARIES MEETING
This meeting consists of information-only agenda items for district secretaries. Topics include updates on student email onboarding, special education enrollment processes, and human resources policies.
- Update on new procedures for onboarding students' email accounts
- Review of chain of command, organizational chart, and emergency operations plans
- Information regarding McKinney Vento students and local resource centers
- Update on student enrollment processes for those with special education services
- Training update regarding School ERP and Visions from the accounting team
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will hold a public budget hearing and consider approving the proposed 2025/26 school year budget. The board will also vote on consent agenda items including staff contracts, resignations, stipends, and intergovernmental agreements. An executive session is scheduled to discuss superintendent goals.
- Public hearing and possible approval of the proposed 2025/26 SY budget
- Approval of E-Rate services agreement with Yavapai County School Superintendent
- Approval of extension of IGA with Yavapai County Sheriff's Office for an SRO at Dr. Daniel Bright Elementary School
- Approval of extension of IGA with Yavapai College for dual enrollment at Verde Tech High School
- Executive session to discuss superintendent goals for the 2025/26 SY
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will meet to discuss operational updates and approve various administrative contracts. The board is deciding on a food service provider and reviewing updated emergency response and athletic handbooks for the 2025-26 school year.
- Proposal to award Food Service Management Corporation contract to Sodexo
- Approval of 2025-26 Sole Source Vendor List
- Conflict of Interest waiver with Yavapai County Education Services
- Approval of District Athletic Handbook and Emergency Response Plans for 25/26 SY
- Authorization of excess expenditures within M&O Budget subsections
SPECIAL ACTIVITIES OF THE COCSD #6 GOVERNING BOARD
This is an informational agenda only. The Cottonwood-Oak Creek School District #6 Governing Board may be present at various end-of-year school celebrations from May 15-20, 2025, but no board business will be conducted or action taken at these events.
- No action will be taken at any event
- Events include kindergarten and 8th grade promotions at multiple schools
- Locations: Cottonwood Community School, Oak Creek Elementary, Dr. Daniel Bright Elementary, and others
- Dates: May 15-20, 2025
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will discuss and vote on several financial and operational items, including the acceptance of the FY2024 audit (with no findings), approval of the 2024/25 Revised Budget #2, and a report that $350,000 in Project Momentum federal grant funding for 2025–2026 has been suspended. The board will also consider consent agenda items such as approval of the 25/26 student handbook, Verde Tech High School as a satellite program, and an Honors Algebra 1 course of study.
- Project Momentum funding of $350,000 for 2025–2026 halted by U.S. Department of Education suspension of CRRSA and ARP grant funds
- FY2024 financial audit completed with no findings; FY2023 audit findings fully resolved
- Approval of 2024/25 Revised Budget #2
- Approval of Verde Tech High School as a satellite program of VACTE with course of study for 2025/26
- Approval of 25/26 student handbook with policy revisions
SECRETARIES MEETING
The Cottonwood-Oak Creek School District Governing Board is meeting to receive information and discuss several end-of-year operational items. Topics include accounts payable, student activities, timesheets, payroll coding, and federal project expenses. The meeting also covers McKinney-Vento student enrollment, volunteer coordination, and key management.
- Information on end-of-year wrap-up with Accounts Payable and Student Activities (20 minutes)
- Information on end-of-year timesheets and coding by Payroll (20 minutes)
- Information on Title 1 Expenses and Federal Projects (30 minutes)
- Information and discussion on McKinney-Vento student enrollment, resource center, and donations (15 minutes)
- End-of-year wrap-up procedures (30 minutes)
GOVERNING BOARD STUDY SESSION
The Governing Board will hold a study session to receive information and discuss health insurance premium increases. Barbara Amato will present on the topic, and no action will be taken during this session.
- Information and discussion on health insurance premium increases
REGULAR GOVERNING BOARD MEETING
The Governing Board will discuss calling a Special Maintenance and Operation Budget Override Election and decide whether to request a 10% or 15% override. The board will also consider separating from Kairos as the medical coverage carrier to avoid a projected 22% premium increase. Other items include facility updates and the approval of various school contracts.
- Possible resolution to call a Special Maintenance and Operation Budget Override Election
- Proposed contract with GBS and Motiv Health for 25/26 SY employee insurance
- Proposed separation from Kairos medical coverage carrier
- Approval of a $150,000 Mentor Grant Arizona K12 submission
- Donations to Verde Tech High School: Vex Robotic Kit ($500) and cash ($300)
SPECIAL ACTIVITIES OF THE COCSD #6 GOVERNING BOARD
This is an information-only agenda regarding travel to the 2025 NSBA Annual Conference and Exposition. No board business will be conducted and no action will be taken during these events.
- Attendance at the 2025 NSBA Annual Conference and Exposition in Atlanta, GA from April 4-7, 2025
SPECIAL ACTIVITIES OF THE COCSD #6 GOVERNING BOARD
The Governing Board will consider approving a Request for Proposal (RFP) for a Food Service Management Company to operate meal programs for about 1,800 children across 5 school sites. The board will also hear a presentation on bonds and overrides, but no action will be taken on that item.
- Action item: Approve RFP 2526-001 for Child Nutrition Program, seeking bids from food service management companies
- Current food service prepares approximately 415,000 meals annually at 5 schools, 2 child care centers, and summer/after-school sites
- Information and discussion only: Presentation on bonds and overrides by Paul Ulan
SPECIAL ACTIVITIES OF THE COCSD #6 GOVERNING BOARD
The Cottonwood-Oak Creek School District #6 Governing Board is meeting for a special informational session only. The sole agenda item is a notice of quorum for the Sodexo 15th Anniversary Future Chefs National Challenge event. No decisions or votes will occur.
- Notice of quorum for Sodexo 15th Anniversary Future Chefs National Challenge at Dr. Daniel Bright Elementary School
GOVERNING BOARD STUDY SESSION
The Cottonwood-Oak Creek School District Governing Board will hold a study session to discuss bonds and overrides, including the possibility of bond refinancing, with representatives from Stifel. No action will be taken during this informational session.
- Discussion on bonds and overrides with bond refinancing possibility
- Presentation by Stifel representatives Michael LaVallee and Randi Stein
- No action to be taken at this study session
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will meet to approve the 2025-26 school year calendar and various expense vouchers. The board will also review reports on curriculum, campus operations, and a financial update showing a general fund balance of over $2 million.
- Approval of the 2025-26 school year calendar
- Approval of payroll vouchers 16 and 17 and expense vouchers 2427-2431
- Approval of grant-funded library books for Dr. Daniel Bright School
- Out-of-state travel requests for staff and 35 students to San Diego, CA and Laughlin, NV
- Discussion of a projected $430,000 cost for a 3.5%/$1.00 salary increase for fiscal year 2026
SPECIAL ACTIVITIES OF THE COCSD #6 GOVERNING BOARD
This is an information-only agenda item notifying the public that a quorum of the Cottonwood-Oak Creek School District #6 Governing Board may be present at the Arizona School Boards Association Risk Management Summit on February 27, 2025. No board action will be taken at this event. The summit includes a mock trial, breakout sessions, and networking.
- Notice of quorum at Risk Management Summit on Feb 27, 2025, at Tempe Mission Palms Hotel
- Event runs from 9:00 AM to 2:00 PM with registration at 8:15 AM
- No governing board action will be taken at this event
SECRETARIES MEETING
District staff are meeting to review administrative procedures and operational expectations. The session focuses on information sharing regarding payroll, purchasing, and student records.
- Front office customer service expectations and 8th grade record transfers to Mingus
- Purchasing cycle information
- Payroll procedures, budget balances, cash accounts, and tax credits
- Information and discussion on McKinney Vento students
- Special education services enrollment and IEP checklists
GOVERNING BOARD STUDY SESSION
The Cottonwood-Oak Creek School District Governing Board will hold a study session to discuss the district's emergency response plans. No action will be taken on this item during the study session. The meeting will then adjourn.
- Information and discussion on District Emergency Response Plans by Superintendent Vocca and Mrs. Winters
- No action will be taken on the emergency response plan item during the study session
- Meeting adjournment
REGULAR GOVERNING BOARD MEETING
The Cottonwood-Oak Creek School District Governing Board will discuss a proposed 3.5% increase for certified staff and a $1 per hour increase for classified staff for the 2025/26 school year. The agenda also includes updates on curriculum implementation, facility maintenance, and various student travel requests.
- Proposed 3.5% pay increase for certified staff and $1/hr increase for classified staff
- Approval of Verde Tech High School course credit modifications for Construction Technologies and Business Management
- Approval of the NAU and COCSD Education Technology Consortium Purchasing Agreement
- Approval of new library books for CCS and MVP funded by a grant
- Approval of payroll vouchers 13-15 and expense vouchers 2424-26
SPECIAL ACTIVITIES OF THE COCSD #6 GOVERNING BOARD
This agenda is a notice that a quorum of the Cottonwood-Oak Creek School District #6 Governing Board may be present at the Yavapai County School Administrators Meeting. The document states that no action by the Governing Board will be taken at this event.
- Yavapai County School Administrators Meeting at Humboldt Unified School District, 6411 N. Robert Rd., Prescott Valley, AZ
SUPERINTENDENT'S ADVISORY COMMITTEE MEETING
The Superintendent's Advisory Committee will meet to receive a financial overview from Mrs. Tammy Janssen. The committee will also discuss tasks from the Superintendent and adjourn.
- Financial overview presentation by Mrs. Tammy Janssen
- Superintendent Advisory Committee tasks discussion (15 minutes)
- Upcoming meeting topics and schedule, including January 30th virtual meeting
- Meeting call to order and adjournment
GOVERNING BOARD STUDY SESSION
The Governing Board will receive an update on the district's Behavior Multi-Tiered System of Supports (MTSS). A proposal was made to mentor Dr. Alley to become a certified BCBA to train staff on behavior interventions. The meeting will then adjourn.
- Update on District Behavior Multi-Tiered System of Supports (MTSS)
- Proposal to mentor Dr. Alley for BCBA certification to sustain behavior interventions
REGULAR GOVERNING BOARD MEETING
The Governing Board will hold organizational elections for its President and Vice President. The board will also review student benchmark data and consider adopting a new transportation behavior matrix for the student handbook.
- Election of Governing Board President and Vice President
- Possible adoption of Transportation Behavior Matrix as a student handbook addendum
- Approval of MOU for Read Better Be Better reading mentor program
- Approval of payroll vouchers 12-13, 555, 655, 777 and expense vouchers 2421-2423
- Approval of out-of-state travel for students to Washington DC, New York City, and Los Angeles