Eagle County School District Board of Education public meetings in 2025
37 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
1 - Regular Meeting
The Eagle County School District Board of Education will hold a work session and regular meeting to discuss a proposed staff housing project, budget updates for the 2026–27 school year, and preliminary planning for a potential 2026 mill levy override ballot measure. The board will also consider grant applications totaling over $1.7 million for restorative practices, youth services, early literacy, and sustainable nutrition programs.
- Habitat for Humanity staff housing project at IK Bar property in Gypsum (10 townhomes for district employees)
- Grant Intent to Apply: EARSS Cohort 4 Implementation Grant ($1,275,000 over 3 years for restorative practices)
- Grant Intent to Apply: Tony Grampsas Youth Services Grant (funding for new Specialist position to prevent school violence)
- Grant Intent to Apply: Harvest Innovation Grant ($38,736 for Farm-to-School Nutrition Program feasibility study)
- Grant Intent to Apply: Comprehensive Early Literacy Grant Cohort 8 ($280,000 for K–3 literacy support)
4 - Special Meeting - Official Board Business
The Eagle County School District Board of Education will hold a special meeting to certify the 2025 calendar year mill levy, a required action to meet state deadlines. The board will also discuss strategic planning, superintendent transition planning for the incoming leader starting July 1, 2026, and budget projections for FY25–26. No formal decisions are expected on the 2026 election cycle or budget work session items.
- Certification of 2025 Calendar Year Mill Levy (General Fund, Bond Redemption Fund, Transportation)
- Strategic Plan Review to inform 2026–2027 goal-setting
- Superintendent Transition planning for incoming leader starting July 1, 2026
- FY25–26 Budget projections including revenue assumptions and enrollment trends
- 2026 Election Cycle Overview (Mill Levy Override discussion for November 2026 ballot) — informational only
4 - Special Meeting - Official Board Business
The Eagle County School District Board of Education will attend the Colorado Association of School Boards’ Annual Convention in Colorado Springs. This is a professional learning event with no local public business or formal actions planned. A separate special meeting with its own agenda will be held on December 11, 2025.
1 - Regular Meeting
The Board of Education will meet to finalize the superintendent search process and receive improvement plan presentations from four elementary schools. The session includes decisions on cybersecurity insurance, student fees, and updates to instructional and graduation policies.
- Renewal of cybersecurity insurance policy with a premium of $53,311
- Proposed increase of BMHS Hockey fees from $850 to $900
- Intent to apply for a STEPP Tobacco Cessation Program grant up to $600,000
- Policy revisions for instructional resources, library selection, and graduation requirements
- Approval of Gypsum Early Learning Center (GELC) logo and color palette
4 - Special Meeting - Official Board Business
The Board of Education will hold an organizational meeting to elect its President, Vice-President, and Secretary/Treasurer. The session will also include a work session to review the timeline, consultant deliverables, stakeholder feedback, and salary data for a new superintendent search.
- Election of Board President and Vice-President by secret ballot
- Appointment of Board Secretary/Treasurer by roll call
- Review of superintendent search assignment from McPherson & Jacobson, LLC
- Review of Stakeholder Feedback Report regarding superintendent priorities
- Review of comparative salary chart data for superintendent positions
4 - Special Meeting - Official Board Business
The Board of Education is holding a special meeting to socialize and recognize Director Dan Reynolds for his service. The agenda states this is a social event only; no official business will be discussed and no action will be taken.
- Recognition of Director Dan Reynolds
1 - Regular Meeting
The Eagle County School District Board of Education will hold a work session on a regional housing plan, budget projections for SY 25-26 and beyond, and school improvement presentations from four elementary schools. The regular session includes approval of a consent agenda with routine items, including a $1.3 million IDEA grant for special education services.
- Presentation on Regional Housing Solutions initiative, addressing a need for 6,375 housing units by 2035
- Budget work session reviewing ending fund balance projections for SY 25-26 and scenarios for SY 26-27
- School Improvement Plan presentations from Avon, Edwards, Red Sandstone Elementary, and Edwards Early Learning Center
- Approval of IDEA narrative for $1.3 million in federal special education funds
- Housing Master Plan update: 79 of 120 employee housing units created, with 40 more expected by January 2026
4 - Special Meeting - Official Board Business
This is a special meeting notice for a potential board member attendance at a Habitat for Humanity volunteer event. No formal business or decisions will be conducted; it is solely for community engagement and informal conversation.
- Potential attendance at Habitat for Humanity Vail Valley Women Build Day on October 10, 2025 at Stratton Flats, Gypsum CO
4 - Special Meeting - Official Board Business
One or more Board members may participate in the Habitat for Humanity Vail Valley Women Build Day. This is a community engagement and volunteer event rather than a formal business meeting. No official board actions will be taken during this time.
- Potential attendance at Women Build event in Stratton Flats, Gypsum
4 - Special Meeting - Official Board Business
The Eagle County School District Board of Education has provided notice that members may attend the Wild West Day Fundraiser. The event is for community engagement and information sharing; no formal action will be taken and no public business will be conducted.
- Wild West Day Fundraiser on September 28, 2025, from 10:00 AM to 3:00 PM at 4 Eagle Ranch, Wolcott, CO
1 - Regular Meeting
The Board of Education will receive an update on the superintendent search process following Superintendent Qualman's planned retirement. Additional discussions include student screening data, educator experiences regarding housing and cost of living, and various school improvement plan presentations.
- Superintendent search update involving McPherson & Jacobson, LLC
- Review of Renaissance STAR universal screening and diagnostic assessment data
- School Improvement Plan presentations for Berry Creek, Eagle Valley, Gypsum Creek, and World Academy
- Resolutions regarding National Custodian Day, School Lunch Week, School Bus Safety, and National Principals Month
- Approval of the 2025-2026 Head Start Policy Council Voting Member List and By-Laws
4 - Special Meeting - Official Board Business
The Eagle County School District Board of Education may attend a ribbon cutting for the new basketball court at Red Sandstone Elementary School. Following the ceremony, the school will host its first TEA Night of the year, featuring a BINGO theme with free pizza. This is a community event, not a business meeting, and no formal board action will be taken.
- RSES Basketball Court Ribbon Cutting at 5:15 PM
- Location: 551 N. Frontage Road, Vail, CO
- TEA Night begins at 6:00 PM with BINGO and free pizza
- Board members may engage in informal conversations only
- No formal board action or public business will be conducted
1 - Regular Meeting
The Eagle County School District Board of Education will hold a work session and regular meeting. Key actions include selecting a firm to conduct the superintendent search for the 2026-2027 vacancy, approving changes to student fees for concurrent enrollment courses, and discussing enrollment projections that show a potential $375,000 reduction in state funding. The board will also administer the oath of office to four newly elected members and review district performance data.
- Select and authorize contract with a superintendent search firm for the 2026-2027 vacancy (Action Item)
- Approve new student fees for concurrent enrollment courses, with the district continuing to cover tuition but collecting course fees (Action Item)
- Approve intent to apply for a $375,166 SIPA grant for digital accessibility and a $522,629 Buell Foundation grant for the Gypsum Early Learning Center
- Discuss enrollment projections showing approximately 150 students under budget, potentially reducing state funding by $375,000
- Administer oath of office to newly elected board members Lelia Conlin, Juan Peña, Gretchen Hovey, and Rachel Cassia-Glowacki
1 - Regular Meeting
The Board of Education will discuss a salary study comparing teacher pay to similar districts and review 4th quarter financial reports. The board is also deciding on a new Finance Committee member and updates to the facility usage fee schedule.
- Proposed facility fee increases, including elementary cafeteria rates rising from $10-$15/hr to $25-$50/hr
- Amendment to Superintendent contract adjusting annual raise from 3.5% to 2.5% for SY25-26
- Review of 4th Quarter Financial reports showing General Fund revenues $1.7 million over budget
- Appointment of one new member to the Finance Committee from seven applicants
- Report on Advanced Placement (AP) and Concurrent Enrollment (CE) funding and student costs
4 - Special Meeting - Official Board Business
This is a special meeting notice for the Eagle County School Board to attend district professional development on August 7-8, 2025. The board states no formal action or public business will be conducted; the notice is provided for transparency only.
- August 7 District PL 1&2 at Edwards locations
- August 8 District PL 3&4 at Edwards locations
- Board members attend in a social capacity, not for formal action
4 - Special Meeting - Official Board Business
This is a special meeting of the Eagle County School District Board of Education for a walkthrough of the Gypsum Construction Project. Board members will tour the site, observe progress, and engage in informal discussions. No formal action will be taken.
- Gypsum Construction Project walkthrough with Representative Megan Lukens
- Informal discussion of project status and developments
- Public welcome to attend with safety guidelines
1 - Regular Meeting
The Board of Education will decide on the official notice to participate in the November 4, 2025, coordinated election. Members will also review student data from Renaissance STAR and PSAT/SAT assessments and discuss the 2025-2026 strategic plan. The session includes a performance evaluation of Superintendent Phil Qualman in executive session.
- Official Notice of Intent to participate in the November 4, 2025, coordinated election for four director seats
- Approval of a personnel list
- Solicitation for one new finance committee member and the one-year term renewal of Gerald Nichols
- Review of 2024-2025 end-of-year student data from Renaissance STAR and Spring 2025 PSAT/SAT
- Presentation of the revised August professional learning calendar
4 - Special Meeting - Official Board Business
This is a notice that one or more Eagle County School Board members will attend the Star Dancing Gala on July 15, 2025, as a social engagement. The event is not for conducting district business or taking formal action. The board is providing this notice for transparency, though not legally required.
- Star Dancing Gala event on July 15, 2025 at Signature Aviation in Gypsum, CO
- Board members attend in a social capacity only
- No formal action or public business will be conducted
4 - Special Meeting - Official Board Business
The Board of Education is holding a special meeting to notify the public that members will attend a Habitat Vail Valley event. The purpose is to discuss affordable housing in Eagle County. No formal district business or actions will be conducted.
- Attendance at Habitat Vail Valley event on June 25, 2025
4 - Special Meeting - Official Board Business
This is a notice that one or more Eagle County School District Board of Education members will attend a social event with District staff on June 20, 2025. The board states the purpose is social engagement, not to conduct public business or take formal action. The notice is provided voluntarily for transparency.
- Social event on June 20, 2025 at Brush Creek Pavilion, 909 Capitol St, Eagle, CO 81631
- Board members will engage with District staff in a social capacity only
- No formal action or public business will be conducted
- Contact Natalia Olle at [email protected] for details
1 - Regular Meeting
The Eagle County School Board will vote on a $1.4 million negotiated agreement providing step/lane advancements for certified staff and a $975,000 compensation adjustment giving support staff a 3.5% raise. The board will also consider adopting the 2025/26 budget, approving a $68,098 access control security upgrade, and increasing employee housing rental rates by 20% to cover debt payments.
- Approval of Negotiated Agreement costing $1,400,000 for certified staff step/lane advancements
- Compensation adjustments: 3.5% increase for support staff ($975,000) and 2.5% for administrators ($225,000)
- 20% increase in employee housing rental rates to cover COP payments on Miller Flats
- $68,098.29 proposal from Fire Team Security to add access control to 14 doors at multiple district facilities
- Adoption of 2025/26 budget and three related financial resolutions
4 - Special Meeting - Official Board Business
This is a special meeting notice for the Eagle County School District Board of Education to attend the Evening of Stars event on June 5, 2025, at the Gypsum Lundgren Amphitheater. The purpose is social engagement with district staff, not to conduct public business or take formal action. The board is providing this notice for transparency, though it is not legally required.
- Evening of Stars event on June 5, 2025 at Gypsum Lundgren Amphitheater
- Board members will engage with District staff in a social capacity
- No formal action or public business will be conducted
4 - Special Meeting - Official Board Business
The Board of Education is meeting for the BMHS graduation. The agenda states that no official business will be conducted at this time.
4 - Special Meeting - Official Board Business
This is a special meeting agenda for the Eagle County School District Board of Education. The only item listed is an invitation for board members to attend RCHS and WA graduations to celebrate students. No official business or decisions will be made at this meeting.
- Board members invited to RCHS and WA graduations
- No official business conducted
1 - Regular Meeting
The Eagle County School Board will hold a work session to review early childhood tuition rates, employee discounts, and proposed employee housing rental rate increases. During the regular session, the board will vote on housing rate increases and a lease renewal for Miller Flats, and will receive the third-quarter financial monitoring report.
- Vote on increasing employee housing rental rates to cover Certificates of Participation (COP) payments for Miller Flats
- Review of early childhood education tuition rates and sliding scale adjustments for 2025-26 budget
- Approval of lease renewal agreement for Certificates of Participation related to Miller Flats
- Third-quarter financial reports for all district funds, including General Fund and Housing Fund
- Discussion of District Advisory Accountability Committee (DAAC) recommendations
4 - Special Meeting - Official Board Business
The Board of Education is meeting at Eagle Valley High School for the EVHS graduation ceremony. No official business will be conducted at this event; members are attending in celebration of students.
- EVHS Graduation – Board attendance only, no official business
4 - Special Meeting - Official Board Business
This is a notice that board members are invited to attend VSSA graduations to celebrate students. No official business will be conducted at this event.
- Board members invited to VSSA graduations
- No official business will be conducted
1 - Regular Meeting
The Board of Education will conduct a public hearing on the 2025-26 preliminary budget and discuss collective bargaining negotiations in executive session. The board is also considering several security and infrastructure upgrades and grant applications for Red Canyon High School.
- Proposed $337,936 for access control and video security camera server upgrades
- Proposed $65,421 to convert to a new hosted VOIP phone system
- Public hearing on the 2025-26 Preliminary Budget
- Resolution to designate Natalia Olle as Election Official for 2025 fall elections
- Grant applications for RCHS instructional coaching, summer school, and field trips
4 - Special Meeting - Official Board Business
This is a special meeting for the Taste of Berry Creek Fundraiser at Berry Creek Middle School. The agenda states that no public business will be conducted.
- Taste of Berry Creek Fundraiser
4 - Special Meeting - Official Board Business
The Board of Education is attending a celebration event for Mountain Youth's Forging Futures program. No official decisions or public business will be conducted at this meeting.
- Forging Futures Celebration at Citrea, 60 Avondale Ln, Avon, CO
- Event supports programs and participants of Mountain Youth
- No public business will be conducted
4 - Special Meeting - Official Board Business
This is a social gathering where board members will ski together. No official business will be conducted and no decisions will be made.
- Board Ski Day: social gathering only
1 - Regular Meeting
The Board of Education will discuss the impact of the proposed 2025 School Finance Act on district revenue and expenditures. The meeting also includes a review of internet connectivity contracts and a request for a temporary construction easement in Gypsum.
- Budget work session regarding HB25-1320 and financial considerations for Early Learning Centers
- Approval of internet connectivity contracts with Comcast, Lumen, Vero, and Nitel
- Review of Temporary Construction Easement Agreement for Valley Road and Highway 6 intersection changes
- Approval of 2025-2026 Head Start ERSEA Policies
- Discussion regarding negotiations with ECEA
4 - Special Meeting - Official Board Business
The Board is invited to a celebratory topping off ceremony for the Gypsum Early Learning Center, marking the placement of the final beam. No public business will be conducted at this event. The public is welcome to attend the signing of the beam at 10:30 a.m. and the hoisting after lunch.
- Topping off ceremony for Gypsum Early Learning Center final beam placement
- Beam signing at 10:30 a.m. and hoisting after lunch
- No public business conducted; celebratory event only
4 - Special Meeting - Official Board Business
This is a special meeting agenda for the Board of Education. The only item listed is an invitation for board members to attend the Project Funway Fundraiser, a community event sponsored by the Education Foundation of Eagle County. No official public business will be discussed and no decisions will be made at this gathering.
- Project Funway Fundraiser sponsored by Education Foundation of Eagle County
- No official public business or decisions at this event
1 - Regular Meeting
The Board will hold a work session on the 2025-26 budget, as the state's budget deficit may lead to flat or reduced funding for Eagle County schools. The board will also meet in executive session to discuss the superintendent's contract and a proposed amendment. In regular session, the board will vote on consent items including personnel, the superintendent contract amendment, and hazard mitigation and emergency operations plans.
- Budget work session on potential state funding cuts and district cost-saving measures
- Executive session to discuss superintendent contract amendment and negotiations
- Approval of Resolution 2024/25–12 adopting a Multi-Jurisdictional Hazard Mitigation Plan
- Approval of Resolution 2024/25–13 adopting a revised Emergency Operations Plan
- Review and approval of the 2025-2026 Head Start continuation grant budget of $623,098
1 - Regular Meeting
The Eagle County Board of Education will hold a work session on the 2025-26 budget, including enrollment projections and staffing impacts, and a regular session with action items. Key votes include converting eight buses to compressed natural gas for $102,000 and approving a $2 million supplemental budget for grants. The board will also discuss Head Start program goals and a resolution to allow closer bus stops due to dangerous animals.
- Approval of $102,000 to convert eight school buses to CNG, funded by Capital Reserve 5B funds
- Approval of Resolution 2024/25-11 for a $2,000,000 supplemental budget appropriation
- Approval of Resolution 2024/25-10 to modify bus stop spacing due to wildlife threats
- Work session on 2025-26 budget assumptions, enrollment projections, and staffing impacts
- Head Start Self-Assessment Report and Board input for 2025-2026 grant goals
1 - Regular Meeting
The Board of Education will consider a revised budget for the 2024-25 fiscal year and a resolution to reduce fund balances. Members will also vote on student fees for 2025-26 and a reapportionment plan for school board director districts.
- Approval of 2024-2025 Revised Budget and Fund Balance Reduction Resolution No. 2024/25-9
- 2025-26 student fees, including a $5 increase for elementary materials/field trips and a $100 annual middle school specials fee
- Approval of a Director District reapportionment plan developed by Western Demographics Inc.
- Declaration of Critical Shortage for Key Positions to allow hiring of retirees
- Approval of response letter regarding the annual report for Eagle County Charter Academy