Eau Claire Area School District public meetings in 2023
23 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board will vote on the 2024-25 Capital Improvement Budget of $1.8M and approve contractor bids for South Middle School referendum projects totaling over $34M. They will also consider consent agenda items including employment reports, policy changes, and a Head Start class size waiver, and accept the R-2 Academic Performance monitoring report.
- Adopt 2024-25 Capital Improvement Budget for $1.8M
- Approve referendum project bids for South Middle School: $1,654,059 (2023-24) and $32,516,770 (2024-26)
- Approve waiver to exceed Head Start class size to 18 students in one morning session
- Approve resolution appointing Midwest Trust Institutional Holdings as successor trustee for Wisconsin OPEB Trust
- Accept R-2 Academic Performance monitoring report
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board is holding a work session to discuss the timeline for a potential referendum and proposed changes to Board Governance Policy. No public comment will be taken, and the meeting will not be livestreamed. The board may take action on these items if it chooses.
- Discussion of referendum timeline
- Proposed Board Governance Policy changes
- No public comment or livestream at this meeting
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board held a regular meeting on November 27, 2023, approving consent agenda items including payments, gifts, and a new five-year transportation contract with Student Transit. The board also authorized a $7 million line of credit for cash flow and received reports on a referendum committee and legislative liaison. A presentation on elementary literacy was given as part of the 'Focus on Results' agenda item.
- Approved payment of bills totaling $7,736,312.58 and net payroll of $7,447,275.83 for September 2023
- Approved 2023-2028 contract with Student Transit for bus routes, with 2023-24 cost of $5,188,210
- Authorized taxable tax and revenue anticipation promissory note up to $7,000,000 for cash flow
- Accepted gifts totaling $232,389.31 for September and October 2023
- Heard presentation on elementary literacy program
BoardDocs Imported Meetings (1989 – 2026)
The Board met to review completed investigation results in a closed session and approve various administrative items. The meeting included the approval of monthly bills, payroll, and a freezer replacement bid for South Middle School.
- Closed session regarding a complaint involving former and current employees
- Approval of $5,698,420.12 in bills and $3,987,135.88 in net payroll for July 2023
- Approval of $5,402,886.97 in bills and $3,906,961.09 in net payroll for August 2023
- $86,022 bid for South Middle School freezer replacement
- Acceptance of OE-3 Climate Commitment monitoring report
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board held a budget hearing and special meeting to review final changes to the 2023-2024 budget, hear public comment, and adopt the budget. The board also approved modifications to the Employee Handbook's emergency school closure policy, which changes how virtual learning and snow days are handled. The meeting included procedural items like call to order, roll call, and pledge of allegiance.
- Adoption of the 2023-2024 ECASD budget (all funds)
- Public hearing on the 2023-2024 budget (up to 4 minutes per speaker)
- Update on 2023-2024 budget by Abby Johnson
- Approval of modifications to Section 1.3.14 Emergency School Closures in the 2023-2024 Employee Handbook
- Motion to adjourn
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board will hold its regular meeting, acting on consent agendas and accepting a monitoring report on the district's diversity policy. The board will also adjourn to a work session to review proposed governance policy changes and debrief a recent conference.
- Accept monitoring report for R-4 Citizens of a Diverse Community
- Approve Superintendent's Consent Agenda including employment report and $16,557.52 in gifts
- Approve Board's Consent Agenda including October 2, 2023 meeting minutes
- Work session to review proposed Board Policy changes under Coherent Governance Model
- Public forum for citizen comments
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board is meeting to adopt the preliminary 2023-2024 budget, which requires a two-thirds majority vote. The board will also hear a presentation and public comment on a potential partnership with Pearson for the Wisconsin Career Connections Academy, and will consider consent agendas for routine items. Several recognitions and reports are on the agenda.
- Adoption of preliminary 2023-2024 budget (2/3 majority vote required)
- Presentation and public hearing on Wisconsin Career Connections Academy (WCCA) partnership with Pearson
- Approval of Superintendent's Consent Agenda including employment report and Head Start annual report
- Approval of Board's Consent Agenda including minutes from September 18, 2023
- Monitoring report on R-3 Lifelong Personal Development
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board held a regular meeting on September 18, 2023, covering routine procedural items, reports, and consent agendas. Key actions included approving contractor bids for South Middle School Phase 1 referendum projects with a net budget impact of $1,654,059, and accepting the OE-2 Equity Commitment monitoring report. The board also discussed high school grade point average data and appointed representatives to the Demographic Trends & Facility Planning Committee.
- Approved referendum project bids for South Middle School Phase 1, with $1,654,059 net budget impact for 2023-2024
- Accepted OE-2 Equity Commitment monitoring report (motion carried, Johnson abstained)
- Appointed representatives to the Demographic Trends & Facility Planning Committee
- Approved Superintendent's Consent Agenda including employment report and referendum bids
- Presented Focus on Results on high school grade point average
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board will convene, enter closed session to discuss the superintendent's contract, and reconvene to act on any resulting items. The board will also hear public comments, receive reports, approve consent agendas, and review high school graduation rates and personnel administration.
- Closed session to discuss Superintendent's Contract
- Public Forum with 30-minute period for citizen comments
- Referendum Committee Report
- High School Graduation Rates presentation
- OE-6 Personnel Administration monitoring report
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board is meeting to consider approval of contractor bids for the North High School and Putnam Heights Elementary classroom additions, totaling $14,505,009 for the 2023-2024 school year. The board will also vote on consent agendas covering employment, cash balances, gifts, and policy changes, plus ratify the 2023-24 teacher master agreement with an 8% base wage increase. Public comment is scheduled, and the meeting includes reports from the Referendum Committee and legislative liaison.
- Approve referendum project bids for North High School and Putnam Heights Elementary classroom additions ($14,505,009)
- Ratify 2023-24 ECASD and ECAE Master Agreement with 8% base wage increase ($5,085,914)
- Approve 2023-2024 Employee Handbook modifications
- Accept gifts totaling $11,668.20 for July 2023
- Approve changes to governance policies, including retiring Board Self-Evaluation policy
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board is meeting for its annual self-evaluation retreat. This is a discussion and work session only, with no public comment and no livestream. The board will review its own performance.
- Annual board self-evaluation retreat
- No public comment or livestream
- In-person meeting, masks optional
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board is holding a work session to consider several action items, including approving contractor bids for mechanical replacements at four schools as part of referendum projects, with a cost of $3,880,017. The board will also vote on the superintendent's consent agenda, which includes budget adjustments, financial reports, gifts, bill payments, curriculum standards, the emergency response plan, property insurance renewal, and transitioning to Neola policies. Public comment is available, and the meeting is held in person with virtual access options.
- Approve $3,880,017 in bids for mechanical replacements at Northwoods, Locust Lane, Northstar, and Meadowview schools
- Approve 2022-2023 budget adjustments and financial reports for May 2023
- Accept gifts totaling $36,972.54 (May) and $238,539.05 (June)
- Approve payment of bills: $9,639,662.20 (May) and $7,532,238.26 (June), plus net payroll
- Approve property insurance renewal for 2023-24 at $993,446
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board met in closed session on July 17, 2023, to discuss CPI (likely Consumer Price Index) under Wisconsin's open meetings exception for employment, promotion, compensation, or performance evaluation data. The board voted unanimously to enter closed session and later reconvened to open session, but no action was announced. The meeting was otherwise procedural, with no public agenda items.
- Closed session discussion of CPI under s. 19.85(1)(c)
- Unanimous vote to enter closed session (7 yes, 0 no)
- Reconvened to open session at 3:58 p.m. with no action announced
- Meeting adjourned at 4:00 p.m.
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board is holding a regular meeting with a consent agenda covering routine approvals, including open enrollment applications, meal prices, and contracts. The board will also hear reports on a referendum committee, legislative liaison, and coherent governance training, and recognize new student representatives, substitute teachers, and observances.
- Approve 2023-24 open enrollment applications (in and out)
- No increase to 2023-24 student and adult meal prices; consider CEP for Prairie Ridge
- Approve CESA 10 contract for 2023-24 at $84,375
- Approve Edustaff substitute provider contract for 2023-2025
- Approve payment of bills totaling $6,949,589.29 and net payroll $4,366,222.90 for April 2023
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board is meeting to act on a consent agenda that includes a $1,409,321.86 food service prime vendor contract with Indianhead Food Distributor, an updated facility use fee schedule, and facility conditions of use documents. The board will also accept a monitoring report on the district's performance regarding citizens of a diverse community and receive information on a job description and labor market review for non-affiliated employees.
- Award prime vendor contract to Indianhead Food Distributor for $1,409,321.86 for 2023-24 school year
- Approve updated Facility Use Fee Schedule
- Approve Facility Conditions of Use for ECASD and Community events
- Accept monitoring report for R-4 Citizens of a Diverse Community
- Job Description and Labor Market Review for Year Four positions
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board held its annual organizational meeting, electing a President, Vice President, Clerk/Governance Officer, Clerk Designee, Treasurer, and Secretary, each by majority vote. The board also adopted the meeting agenda and approved the Superintendent's Consent Agenda, which included the employment report, cash balances, financial report, bill payments, and WIAA membership renewal. All votes were unanimous among the six members present, with Joshua Clements not present for any vote.
- Elected board officers for one-year terms per District Policy 141
- Approved Superintendent's Consent Agenda including employment report and financial reports
- Approved payment of bills totaling $5,025,285.43 and net payroll of $7,015,236.34 for March 2023
- Approved WIAA membership renewal for 2023-2024 for North High, Memorial High, McKinley Charter, and Eau Claire Virtual School
- Recognized Longfellow Elementary 3rd Grade Snack Initiative, School Principals' Day, Teacher/Staff Appreciation Week, School Nurse Day, AAPI Heritage Month, and Mental Health Awareness Month
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board held its regular meeting on April 17, 2023, and approved both the Superintendent's and the Board's consent agendas. Actions included accepting gifts totaling $20,138.82, authorizing re-employment notices for certified staff for 2023-24, and granting the Executive Director of Human Resources authority over certain employment actions through June 30, 2024. The board also heard reports on a referendum committee and legislative liaison, and received a presentation on Algebra II data.
- Approved Superintendent's Consent Agenda (items 6.2, 6.3, 6.5, 6.6) and Board's Consent Agenda
- Accepted gifts of $20,138.82 for March 1-31, 2023
- Authorized re-employment notices for certified staff for 2023-24 school year
- Authorized preliminary non-renewal notices for limited-term contract teachers
- Granted Executive Director of Human Resources authority for hires, resignations, retirements, leaves, and recalls from July 1, 2023 to June 30, 2024
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board met in regular session, starting with a closed session to discuss CPI and health insurance. The board approved the Superintendent's Consent Agenda, including a $55,571 bid for flooring installation at North and Memorial schools as part of the referendum project, and approved the Chippewa Valley Montessori Charter School contract renewal. The board also approved the Board's Consent Agenda, which included health and dental insurance renewal rates and mental health parity changes.
- Approved $55,571 bid for North and Memorial flooring installation (referendum project)
- Approved Chippewa Valley Montessori Charter School contract renewal (5-2 vote)
- Approved payment of bills totaling $4,994,995.21 and net payroll of $4,729,124.03 for February 2023
- Approved gifts totaling $15,989.45 for February 2023
- Approved 2023-24 health and dental insurance renewal rates
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board is meeting to discuss and decide on the renewal of the Chippewa Valley Montessori Charter School contract, including items like a long-term action plan, contract term, and curriculum alignment. They will also consider accepting a $125,000 donation from the Ulrich Trust for Memorial High School softball field improvements, approve a bid for Memorial Orchestra lockers, and review the superintendent's evaluation in closed session.
- Accept up to $125,000 donation from Connie and Pat Ulrich Trust for Memorial High School softball field upgrades (dugouts, bleachers, fencing)
- Approve bid for Memorial Orchestra lockers as part of Five-Year Capital Projects, cost $44,654
- Discuss Chippewa Valley Montessori Charter School contract renewal, including de-chartering and expansion options
- Approve payment of bills totaling $5,781,770.17 and net payroll of $4,351,998.84 for January 2023
- Review 2023-24 health and dental insurance renewal rates (no action at this time)
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board met in closed session to discuss health insurance, citing Wisconsin open meetings law exception for employment, promotion, compensation, or performance evaluation data. The board voted to enter closed session, discussed the topic, reconvened in open session, and adjourned. No action was announced after reconvening.
- Closed session discussion on health insurance
- Motion to enter closed session under 19.85(1)(c)
- Reconvened to open session with no action announced
- Meeting held at Administration Building, 500 Main Street, Eau Claire, WI
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board will vote on several consent agenda items, including an $87,000 engineering and design contract for artificial turf at North and Memorial High Schools, an $87,440 bid for DeLong Stage Rigging Replacement, and a renewal of the Chippewa Valley Montessori Charter School contract. The board will also discuss results of the 2022 Wisconsin Civics Exam and accept a monitoring report on asset protection. The meeting includes a closed session to discuss the Superintendent's evaluation.
- Approve $87,000 engineering and design contract for artificial turf at North and Memorial High Schools
- Approve $87,440 bid for DeLong Stage Rigging Replacement as part of Five-Year Capital Projects
- Renew Chippewa Valley Montessori Charter School contract
- Discuss 2022 Wisconsin Civics Exam results
- Accept OE-11 Asset Protection monitoring report
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board will hold a regular meeting with a closed session to discuss the Superintendent's evaluation, followed by an open session. The board will consider the Superintendent's Consent Agenda, which includes approving December bills and payroll totaling $11,831,797.15, accepting gifts of $18,955.47, and approving bids for the Sam Davey roof replacement and other capital projects. Reports will be given on the Referendum Committee, legislative liaison, and WASB Delegate Assembly.
- Approve payment of bills ($7,347,418.00) and net payroll ($4,484,379.15) for December 2022
- Accept gifts totaling $18,955.47 for December 2022
- Approve Sam Davey roof replacement bid for $315,044 (2016 Referendum Interest Project)
- Approve three 5-Year Capital Project bids totaling $339,205 (Sherman and Sam Davey gym floors, Northstar tennis courts, Flynn fire alarm)
- Close certain schools/programs to Open Enrollment for 2023-2024, including Arctic Zone and special education cluster sites
BoardDocs Imported Meetings (1989 – 2026)
The Eau Claire School Board will hold a regular meeting with a closed session to discuss the Superintendent's evaluation, followed by open session actions including adoption of the agenda, recognitions, public forum, and reports. The board will vote on consent agendas covering employment, financial reports, administrator contract renewals, Head Start grant approval, and a resolution for a designated depository. They will also accept monitoring reports on student success and financial administration.
- Renewal of 16 administrator contracts from July 1, 2023 to June 30, 2025
- Approval of Head Start Continuation Grant Application for year five
- Resolution authorizing American Deposit Management Co. as designated depository for District funds
- Proclamation recognizing National Human Trafficking Awareness Month
- Acceptance of OE-5 Student Success and OE-10 Financial Administration monitoring reports