Portland Public Schools public meetings in 2022
65 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
BoardDocs - Archive
The Portland Public Schools Board will hold a business meeting and workshop, including first reads of policies on student cell phone use (JFCK) and teaching controversial or sensitive issues (IMB), followed by a workshop on both. The board will also vote on minutes, personnel appointments, and acknowledge donations.
- First read of Policy JFCK (Student Use of Cellular Telephones)
- First read of Policy IMB (Teaching Controversial or Sensitive Issues)
- Approval of four probationary teacher hires with salaries ranging from $43,617 to $52,397
- Acknowledge donations including meals from Wayside Food Program and monetary gifts for Ocean Avenue Elementary
- Approve meeting minutes from December 5 and December 6, 2022
BoardDocs - Archive
This is a special executive session of the Portland Board of Public Education, held via Zoom, with no public discussion. The only actions are a motion to enter the closed session to consult with legal counsel and a motion to come out of it.
- Motion to enter executive session under 1 M.R.S.A. § 405(6)(E) for legal consultation
- Motion to exit executive session
BoardDocs - Archive
The Portland Public Schools Finance and Personnel Committee is holding a Zoom webinar meeting on December 8, 2022. The agenda includes a call to order and a discussion regarding payroll, which is listed as a business item for information and discussion only. No votes or decisions are listed on the agenda.
- Discussion regarding payroll
BoardDocs - Archive
The Portland Board of Education will hold a workshop and business meeting on December 6, 2022, at Casco Bay High School and via Zoom. The board will discuss the superintendent search consultant selection process and vote on a contract with the Alma Group Consulting. Other actions include approving the FY'24 Capital Improvement Plan, a bus driver incentive MOU, and personnel items.
- Workshop on superintendent search consultant selection process and decision
- Action to approve contract with Alma Group Consulting for superintendent search
- Action to approve Superintendent's Proposed FY'24 Capital Improvement Plan (CIP)
- Action to approve MOU with BASE CBU for bus driver incentives
- Election of probationary teacher Joan Barker (ESOL, Lincoln, $58,585 prorated)
BoardDocs - Archive
The Portland Board of Public Education is holding its inauguration ceremony, where newly elected members will take their oath of office. The board will also elect a chairperson and vice chairperson for the 2022-2023 school year, and recognize outgoing members. Public comment will be taken during the meeting.
- Oath of office administered to newly elected board members by City Clerk
- Election of Board Chairperson for 2022-2023 school year
- Election of Board Vice Chairperson for 2022-2023 school year
- Recognition of outgoing board members
- Inaugural address by the 2022-2023 Chairperson
BoardDocs - Archive
The Portland Board of Public Education is holding a virtual executive session on December 2, 2022, to consult with the board's attorney, as permitted by state law. The only public actions will be the motion to enter and later exit the executive session. The agenda also lists upcoming school board and committee meetings for the 2024-2025 year.
- Executive session under 1 M.R.S. § 405(6)(E) for attorney consultation
- Motion to enter executive session (action item)
- Motion to exit executive session (action item)
- Upcoming school board meetings listed (e.g., Aug 6, Aug 20, Sept 3, etc.)
- Upcoming committee meetings listed (Operations, Finance, Policy, etc.)
BoardDocs - Archive
The Portland Public Schools Curriculum and Policy Committee is meeting to discuss and potentially act on policies regarding student cell phone use and teaching controversial or sensitive issues. They will also receive a progress update on the high school alignment resolution. The meeting includes approval of previous minutes and adjournment.
- Discussion of Policy JFCK on student use of cellular telephones
- Action on Policy IMB on teaching controversial or sensitive issues
- Progress update on high school alignment resolution
- Approval of October 25, 2022 meeting minutes
BoardDocs - Archive
The Public Affairs Committee will meet to approve minutes from October 24, discuss scheduling community conversations at schools, plan December Parent University events, and review the superintendent search communication plan. The agenda is largely procedural, with most items being discussions rather than final decisions.
- Approval of October 24 meeting minutes
- Parent University December dates: 12/5 HS Choice, 12/13 Reimagining Family Engagement, 12/19 Community Forum on World Language
- Discussion on scheduling school conversations (by district or by school)
- 12/5/2023 School Board Inauguration planning
- Superintendent Search Committee update and communication plan
BoardDocs - Archive
The District Advisory Building Committee (DABC) is meeting to advise the Portland Board of Public Education on the construction and renovation of Lyseth, Presumpscot, Reiche, and Longfellow elementary schools, as authorized by the November 7, 2017 voter referendum. The agenda includes a construction progress update, a furniture, fixtures, and equipment (FFE) update, and a three-school contingency update. The committee will also review the agenda and approve minutes from previous meetings.
- Construction progress update
- FFE (furniture, fixtures, equipment) update
- Three-school contingency update
- Approval of minutes from October 20 and September 15, 2022 meetings
- Upcoming meeting schedule
BoardDocs - Archive
The Portland Board of Public Education will hold a caucus, business meeting, and workshop. The caucus will discuss nominations for the board chairperson, with a non-binding straw vote. The business meeting includes votes on revised policies (purchasing, conflict of interest, student questioning/search, family medical leave, workplace bullying), approval of personnel hires, and a first read of the proposed FY'24 Capital Improvement Plan. A workshop will further discuss the FY'24 CIP.
- First read of proposed FY'24 Capital Improvement Plan (CIP) and workshop discussion
- Vote on revised Policy DJ (Purchasing) and DJ-R (Purchasing Code of Conduct)
- Vote on revised Policy BCB (Board Conflict of Interest)
- Vote on revised Policy JIH (Questioning and Search of Students)
- Approval of personnel hires, including teachers with salaries (e.g., $52,397 for Tatyana Childress, $68,950 for Bobbie-Jo Thibodeau)
BoardDocs - Archive
The Finance, Personnel and Operations Committee will discuss the FY'24 Capital Improvement Plan (CIP), including follow-up from October and staff recommendations. They will also review ESSERF 2 and 3 expenditures and balances, and discuss next steps. Other updates include finance staffing and the superintendent search.
- FY'24 six-year CIP review and staff recommendations
- ESSERF 2 and 3 expenditures and balances update
- Finance staffing update
- Superintendent search status update
BoardDocs - Archive
The Portland Board of Education will hold a business meeting and workshop on November 1, 2022, at Casco Bay High School. The board will consider approving meeting minutes, accepting a donation of winter jackets for Talbot Elementary students, and ratifying state applications for ADA projects at several schools. It will also vote on a $65,000 budget transfer and the hiring of several teachers. During the workshop, the board will review first-read policies on purchasing, board conflict of interest, questioning and search of students, family medical leave, and workplace bullying.
- First read of Policy DJ (Purchasing), Policy BCB (Board Conflict of Interest), Policy JIH (Questioning and Search of Students), Policy GBN (Family Medical Leave), and Policy ACAF (Workplace Bullying)
- Ratify State Revolving Renovation Fund applications for ADA projects at Casco Bay High School, Deering High School, King Middle School, Moore Middle School, Portland High School, and Talbot Elementary School
- Transfer $65,000 from Facilities Maintenance to Transportation & Buses to cover a deficit
- Approve election of one-year-only teachers and probationary teachers, including salaries ranging from $32,096 to $68,950
- Acknowledge donation of winter jackets to Talbot Elementary School from Sophie Ranta
BoardDocs - Archive
The 3 School Building Level Advisory Committee is meeting virtually to discuss updates on construction progress, phasing, a new project manager/owner's representative, and the contingency for the three-school project. The agenda includes approval of prior meeting minutes and scheduling of future meetings.
- Construction progress update
- Phasing update
- New project manager/owner's representative
- Three school contingency update
- Approval of September 29, 2022 meeting minutes
BoardDocs - Archive
The Portland Public Schools Curriculum and Policy Committee will meet to consider and vote on several policy updates, including policies on teaching controversial or sensitive issues, family and medical leave, workplace bullying, and purchasing. They will also discuss policies on student cell phone use and questioning/searching of students. The meeting includes approval of previous minutes and adjournment.
- Action on Policy IMB Teaching Controversial or Sensitive Issues
- Discussion on Policy JFCK Student Use of Cellular Telephones
- Discussion on Policy JIH and JIH-R Questioning and Search of Students
- Action on Policy GBN Family and Medical Leave
- Action on Policy DJ Purchasing
BoardDocs - Archive
The Portland Public Schools Public Affairs Committee is meeting to approve the September 26 meeting minutes and discuss three business items: an overview of Coffee and Conversations, a staff discussion, and ParentU on Question 5. The agenda is mostly procedural, with no detailed reports or decisions listed.
- Approval of 9/26 meeting minutes
- Coffee and Conversations Overview
- Monday 10/24 Staff Discussion
- ParentU on Question 5
- Upcoming meetings scheduled through June 2023
BoardDocs - Archive
The Portland Public Schools Superintendent Search Committee is meeting to review materials related to the superintendent search, including a summary of firms and an evaluation rubric. The committee will discuss the RFP and evaluate potential search firms to assist in the hiring process.
- Review of superintendent search firm evaluation rubric
- Summary of superintendent search firms
- RFP for superintendent search (September 6, 2022)
BoardDocs - Archive
The District Advisory Building Committee (DABC) is meeting to advise the Portland Board of Public Education on the construction and renovation of Lyseth, Presumpscot, Reiche, and Longfellow elementary schools, as authorized by the 2017 voter referendum. The agenda includes updates on construction progress, phasing, a new project manager/owner's representative, and a contingency update for three schools. The committee will also review and approve minutes from the previous meeting.
- Construction progress update for four elementary schools
- Phasing update for school construction
- Introduction of new Project Manager/Owners' Rep
- Three School Contingency Update
- Approval of September 15, 2022 meeting minutes
BoardDocs - Archive
The Portland Board of Public Education will hold a hybrid business meeting on October 18, 2022, at Casco Bay High School and via Zoom. The board will consider ratifying a collective bargaining agreement with the Educational Technicians Unit for June 2021–June 2024, approve community representatives for the Superintendent Search Committee, and act on personnel items including hiring teachers. The chair will also report on applications received from superintendent search firms.
- Ratify collective bargaining contract with Educational Technicians Unit, June 2021–June 2024
- Approve community representatives for Portland Adult Education to the Superintendent Search Committee
- Hire one-year-only teacher Teresa Bartels (Guidance Counselor/PHS, 0.6 FTE, $49,062)
- Hire probationary teachers: Chloe Demott (SPED/Lyseth, $46,036), Melinda Allen (Social Studies/King, $46,246), Ernest Braun (Spanish/PHS, $21,808)
- Superintendent search firm applications received from six firms (BWP Associates, Human Capital Enterprises, HYA Search, The Bryan Group, McPherson and Jacobson, Ray and Associates)
BoardDocs - Archive
The Portland Public Schools Finance, Personnel and Operations Committee is meeting to discuss the FY'24 Capital Improvement Plan (CIP), including an overview, updates on existing projects, and staff recommendations. They will also receive updates on FY'21 and FY'22 audits, finance staffing, and the superintendent search. The meeting is a discussion and information session, with no formal votes expected except adjournment.
- FY'24 Capital Improvement Plan (CIP) overview and staff recommendations
- Update on existing CIP projects (FY19-FY22 action plan attached)
- FY'21 and FY'22 audit status update
- Finance staffing update
- Next steps in superintendent search
BoardDocs - Archive
The Portland Board of Education will hold a business meeting on October 11, 2022, at Casco Bay High School and via Zoom. The board will consider a resolution to direct the superintendent to develop a plan for aligning comprehensive high schools, and will vote on a slate of community representatives for the superintendent search committee. The agenda also includes approval of minutes, personnel actions, and a discussion on high school athletics spectator attendance limits.
- Resolution to direct superintendent to develop a plan for alignment of comprehensive high schools
- Appointments Committee slate of community representatives to the Superintendent Search Committee
- Approval of personnel items: election of one-year-only and probationary teachers with salaries
- Discussion on high school athletics spectator attendance limits
- Data deep dive on 2021 parent and student survey results
BoardDocs - Archive
The Portland Board of Public Education's Appointments Committee is meeting in executive session to consider applicants for the Superintendent Search Committee. The committee will review applications and may take action to adjourn. This is a closed meeting for invited members only.
- Consideration of applicants for the Superintendent Search Committee
- Review of BCF - Advisory Panels or Committees to the Board of Education policy
- Review of BCF-R Regulations of Advisory Panels or Committees to the School Board
- Review of Board Memo on Search Committee Appointments (September 6, 2022)
- Review of Search Committee Resolution (September 6, 2022)
BoardDocs - Archive
The School Building Level Advisory Committee (BLAC) is meeting to discuss the delay in reopening Longfellow and Presumpscot schools, review current construction progress, and approve minutes from the previous meeting. The agenda includes administrative items and updates, with no final decisions listed.
- Review of Longfellow and Presumpscot reopening delay
- Update on current construction progress
- Approval of August 25, 2022 meeting minutes
- Discussion of next steps
BoardDocs - Archive
The Portland Public Schools Public Affairs Committee is meeting to discuss public education efforts around the PPS Charter Amendment, review stakeholder meeting dates and materials, and consider media procedures. The agenda is largely informational and procedural, with no major decisions or contracts listed.
- Discussion of public education efforts around the PPS Charter Amendment
- Review of stakeholder meeting dates (Coffee with Constituents, Check-in with Students, Catch up with Staff)
- Review of meeting flyers and collateral materials for Family Connections
- Planning for Re-Imagining Family Engagement Session in October
- Approval of August 29 Public Affairs Committee meeting minutes
BoardDocs - Archive
This meeting of the School Building Level Advisory Committee (BLAC) was postponed and will be rescheduled. The agenda included items on the reopening delay for Longfellow and Presumpscot schools, construction progress updates, and next steps, but no decisions were made at this time.
- Postponed meeting; rescheduled later
- Review of Longfellow and Presumpscot reopening delay
- Update on current construction progress
- Approval of minutes from August 25, 2022 meeting
BoardDocs - Archive
The Portland Board of Education will hold a business meeting and executive session, with actions including approving a three-year teacher contract, a resolution to balance Deering and Portland High School enrollments, and revised policies on child abuse reporting and drug/alcohol use. The board will also hear an update on the Food Fuels Learning program and approve personnel items.
- Ratify three-year contract with Portland Education Association (SY 22-23 thru 24-25)
- Resolution to direct superintendent to balance Deering and Portland High School enrollments
- Approve revised Policy JLF (Reporting Child Abuse and Neglect) and Policy JICH (Drug and Alcohol)
- Approve personnel items including one-year and probationary teacher hires with salaries
- Acknowledge donations to Gerald Talbot Elementary and Multilingual/Multicultural Department
BoardDocs - Archive
The District Advisory Building Committee (DABC) is meeting to advise the Portland Board of Public Education on construction and renovation of four elementary schools. They will review the reopening delay for Longfellow and Presumpscot, discuss current construction progress, and outline next steps. The committee's role is advisory; the Board has final authority.
- Review of Longfellow and Presumpscot reopening delay
- Update on current construction progress
- Approval of August 18, 2022 meeting minutes
- Discussion of next steps for school construction projects
BoardDocs - Archive
This is a training session for new members of the Portland Board of Public Education, held via Zoom. There is no public participation. The agenda includes reviewing the agenda, board orientation, Q&A, and items for further training.
- New Board Member Training via Zoom
- Review Agenda
- Board Orientation
- Questions and Answers
- Items for further training
BoardDocs - Archive
The Portland Public Schools Finance, Personnel and Operations Committee is meeting virtually to discuss updates on lead-in-drinking-water testing and remediation, finance department staffing and organization, and the fiscal year 2022 closeout including audit status and surplus projections. The agenda also includes a food service director update and a discussion of remaining funds and allocation process. The meeting is primarily informational with discussion items, and the only action item is adjournment.
- Update on lead-in-drinking-water re-testing and remediation
- FY '22 audit status and surplus projection
- Preliminary FY '22 closeout report
- Food Service Director update
- Discussion of FY23 commitments and unfunded items
BoardDocs - Archive
The Portland Board of Education is holding a public hearing and business meeting. The main item is a first read of a resolution directing the superintendent to balance Deering and Portland High School enrollments, with action expected on September 20. The board will also consider approving a superintendent search firm RFP, revised policies on child abuse reporting and drug/alcohol use, and several personnel appointments.
- Public hearing on resolution to balance Deering and Portland High School enrollments (first read)
- Approve RFP to contract with a search firm for superintendent recruitment
- Approve revised Policy JLF (Reporting Child Abuse and Neglect) and Policy JICH (Drug and Alcohol)
- Approve transfers from Presumpscot and Reiche BFOF contingency budgets to Longfellow's contingency budget
- Approve personnel items: election of one-year-only and probationary teachers (e.g., Marie Boneparth, $41,652; Jeffrey Burnap, $65,554)
BoardDocs - Archive
The Public Affairs Committee is meeting to discuss constituent engagement, the launch of the Family Ambassadors program, and a website development update. No votes are scheduled except for approval of minutes (none pending) and adjournment.
- Discussion of meeting with constituents
- Launch of the Family Ambassadors program
- Website development launch update
- Approval of minutes (no previous minutes in need of approval)
- Vote to adjourn
BoardDocs - Archive
The Three School Building Level Advisory Committee is meeting to discuss construction progress and contingency costs for the renovations of Longfellow, Presumpscot, and Reiche elementary schools, part of the voter-approved 2017 Buildings for our Future referendum. Staff recommends transferring $178,990 from Reiche and $227,805 from Presumpscot contingency funds to cover a $406,795 projected shortfall in Longfellow's contingency. The committee will also consider approving minutes from a prior meeting and receive updates on construction.
- Staff recommends transferring $178,990 from Reiche and $227,805 from Presumpscot contingency funds to cover Longfellow's $406,795 shortfall
- Update on current construction progress for Longfellow, Presumpscot, and Reiche schools
- Contingency costs summary for the three-school renovation phase
- Approval of minutes from the April 28, 2022 BLAC meeting
- Discussion of upcoming meeting schedule
BoardDocs - Archive
The Curriculum and Policy Committee will meet to discuss the district's Safe and Equitable Schools priority, which supports implementation of revised discipline and harassment/discrimination policies. They will also discuss and potentially take action on policies regarding student drug and alcohol use (JICH) and reporting child abuse and neglect (JLF). The meeting includes approval of minutes from April 26, 2022, and a committee overview for new members.
- Discussion of Safe and Equitable Schools priority and policy implementation updates
- Action on Policy JICH Student Drug and Alcohol Use (draft)
- Action on additional revisions to Policy JLF Reporting Child Abuse and Neglect
- Approval of minutes from April 26, 2022
- Committee overview to orient new members
BoardDocs - Archive
The District Advisory Building Committee (DABC) is meeting to advise the Portland Board of Public Education on construction of four elementary schools. The main action is a staff recommendation to transfer contingency funds from Reiche and Presumpscot to cover a projected shortfall at Longfellow. The committee will also review minutes and get a construction progress update.
- Transfer $178,990 from Reiche and $227,805 from Presumpscot contingency funds to cover Longfellow's $406,795 shortfall
- Approval of April 21, 2022 meeting minutes
- Update on current construction progress for Lyseth, Presumpscot, Reiche, and Longfellow schools
- Discussion of contingency costs summary
BoardDocs - Archive
The Portland Board of Public Education will hold a business meeting with an executive session on a personnel matter, followed by public comment, reports, and several action items. Key items include approving minutes, an agreement with Long Island and Great Diamond Island schools, personnel appointments, and a first read of a $406,795 contingency fund transfer from Presumpscot and Reiche elementary schools to Longfellow Elementary's renovation project. The meeting also includes workshops on high school choice and the superintendent search.
- Transfer $227,805 from Presumpscot and $178,990 from Reiche to Longfellow Elementary contingency fund (total $406,795)
- Authorize agreement with Long Island and Great Diamond Island schools (July 1, 2023 - June 30, 2028)
- Appoint Benjamin Grant to Buildings for our Future District Advisory Building Committee
- First read of RFP for superintendent search firm
- First read of Portland Adult Education 2022-23 calendar
BoardDocs - Archive
The Portland Board of Education will hold a hybrid business meeting, workshop, and executive session. Key items include reviewing student discipline data and high school choice recommendations, with a draft resolution to balance enrollments at Deering and Portland High Schools. The board will also consider policy amendments, approve personnel items, and enter executive session for negotiations and a personnel matter.
- Review of student discipline data 2018-present
- High school choice review and draft resolution to balance Deering and Portland High School enrollments
- Amendments to policies BDE (committees) and BDB (board chair)
- First read of agreement with Long Island School District (2023-2028)
- Approval of personnel items including continuing contract teachers and administrators
BoardDocs - Archive
The Portland Public Schools Board will consider approving $2,363,336 and $919,666 in ESSERF funding for the 2022-23 school year, covering required operations and previously unfunded investments. They will also vote on using $13,000 from the Board Contingency Budget for middle school student protest response activities, and discuss ESSERF funding in a workshop. The meeting includes procedural items like oath of office, minutes approval, and personnel actions.
- Approve $2,363,336 from ESSERF for required school operations in 2022-23
- Approve $919,666 from ESSERF for investments not funded in FY'23 budget
- Use $13,000 from Board Contingency Budget for middle school protest response
- First read of policy amendments for BDE (committees) and BDB (board chair)
- Authorize hiring for budgeted vacancies from June 22 to August 2, 2022
BoardDocs - Archive
The Finance, Personnel and Operations Committee is meeting virtually to discuss updates on ESSERF (COVID relief) fund spending, including amounts received and spent, commitments for FY23, and allocation of remaining funds. They will also discuss the CFO transition and a role conversion to COO, plus the Food Service Director position. The meeting is primarily for discussion and information, with only adjournment as an action item.
- Review of ESSERF funds: amount received, spent, and remaining
- Discussion of FY23 commitments, including new items and Finance Department staffing increases
- CFO transition update
- Role conversion to Chief Operating Officer (COO)
- Food Service Director transition
BoardDocs - Archive
The Portland Board of Education is meeting to recognize 2022 retirees, hold a workshop on middle school student protests, and consider a first read of a request to use contingency funds for consulting support in response to those protests. The board will also approve minutes from the May 17 meeting and hear reports from the chair, student board member, and superintendent, including a school reopening update.
- Workshop on Middle School Student Protests [W-4-21/22]
- First read of request to use contingency funds for consulting support in response to middle school protests (A-87-21/22)
- Approval of minutes from May 17, 2022 Board Meeting [A-86-21/22]
- Recognition of 2022 retirees
- Acknowledgement of garden flowers contribution from Home Depot of South Portland [A-88-21/22]
BoardDocs - Archive
The Portland Board of Public Education is holding a special meeting solely for an executive session to discuss a personnel matter. The only public actions are votes to enter and exit the session. No other business is on the agenda.
- Vote to enter executive session under 1 M.R.S.A. § 405(6)(D) for personnel discussion
- Vote to exit executive session
BoardDocs - Archive
The Portland Board of Education will meet to consider ratifying a collective bargaining contract with the Student Enrichment Coordinators unit. The board will also review a revised policy regarding the reporting of child abuse and neglect.
- Ratification of a collective bargaining contract with the Student Enrichment Coordinators Unit
- Approval of revised Policy JLF (Reporting Child Abuse and Neglect)
- Resolution to recognize Mental Health Week
- Update on Community School Implementation at Talbot Community School
- Executive Session regarding negotiations with the Student Enrichment Coordinators unit
BoardDocs - Archive
The committee is scheduled to review the FY 21 Audit and discuss Community Eligibility Program plans for FY'23. The agenda also includes a discussion regarding IT conversion plans.
- FY 21 Audit Review and Discussion
- Community Eligibility Program (CEP) Plans for FY'23
- IT Conversion Plans
BoardDocs - Archive
The Portland Board of Education will consider revising the approved FY'23 school budget to reflect a $1 million reduction in local tax revenue, as approved by the City of Portland's Council Finance Committee. The board will also vote on using funds from the Lyseth and Presumpscot projects to settle delay claims and pay for new work costs at Reiche and Presumpscot schools. Additionally, the board will take first reads on a resolution recognizing Mental Health Week and a revised policy on reporting child abuse and neglect.
- Revise FY'23 budget to reflect $1M reduction in local tax revenue
- Authorize $187,057 from Lyseth project and $837,202 from FFE budget for Reiche renovation delay claims
- Authorize $170,567.71 from FFE budget for Presumpscot renovation delay claims
- First read of resolution to recognize Mental Health Week
- First read of revised Policy JLF (Reporting Child Abuse and Neglect)
BoardDocs - Archive
The Three School Building Level Advisory Committee (BLAC) is meeting to review construction progress and updates regarding delay claims and new work costs. The committee's charge includes overseeing renovations for Longfellow, Presumpscot, and Reiche buildings.
- Construction update for Longfellow, Presumpscot, and Reiche building renovations
- Update on delay claims, schedule impacts, and new work costs
- Review of unsettled claims and disposition of previous and recommended claims
BoardDocs - Archive
The Curriculum and Policy Committee is meeting to review and discuss draft policies on reporting child abuse and neglect, teaching about controversial or sensitive issues, and accommodations for sincere beliefs from required instruction. The committee will also vote on approving minutes from the February 22, 2022 meeting and adjournment.
- Review of draft policy JLF on reporting child abuse and neglect
- Discussion of policy IMB on teaching about controversial or sensitive issues
- Discussion of policy IMBB on accommodations for sincere beliefs from required instruction
- Approval of minutes from February 22, 2022 meeting
BoardDocs - Archive
The District Advisory Building Committee (DABC) is meeting to discuss and make recommendations on project delays and new cost claims for the construction and renovation of Lyseth, Presumpscot, Reiche, and Longfellow elementary schools. The committee will review funding sources for settling claims, consider recommendations on specific delay claims, and discuss furniture, fixtures, and equipment (FFE) plans. The committee advises the Portland Board of Public Education, which has final authority.
- Discussion of project impacts: delay and new cost claims
- Discussion of sources of funding for settling claims
- Action on recommendations for Reiche delay and new costs claims and Presumpscot additional delay claims
- Discussion of FFE (furniture, fixtures, and equipment) plans
- Discussion of claims yet to be settled
BoardDocs - Archive
The Portland Board of Education is reviewing a recommendation to reallocate project reserves to cover cost overruns and delays at Reiche Elementary School. The meeting also includes updates on lead testing, school reopening, and summer school programming.
- First read of recommendation to reallocate project reserves for Reiche elementary school cost overruns
- Update on lead testing and remediation
- Update on school reopening and COVID-19 status
- Discussion regarding summer school programming
- Acknowledgement of 440 ukuleles donated by Greg Heslin and Uku Global
BoardDocs - Archive
The Portland Board of Education will vote on recommending the FY23 school budget to the City Council and on reallocating project reserves to cover cost overruns for the Presumpscot and Longfellow school renovations. The meeting also includes approval of prior meeting minutes, a sabbatical leave request, and routine reports. Public comment is allowed on agenda items.
- Vote to recommend FY23 school budget to City Council
- Vote to reallocate project reserves for Presumpscot and Longfellow school renovation cost overruns
- Approval of meeting minutes from March 15 and March 29, 2022
- Sabbatical leave request for Robin Lea for SY 2022-2023
- Acknowledgment of Siemens Energy Audit Kits donation to Lyman Moore Middle School
BoardDocs - Archive
The Portland Board of Education is holding a special business meeting and budget hearing for the first reading of the proposed FY'23 school budget. The board will also take public comment on the budget. The meeting is hybrid, in person at Casco Bay High School and via Zoom.
- First reading of proposed FY'23 school budget
- Public hearing on the budget
- Public comment guidelines for the meeting
- Upcoming school board meetings listed for 2022-2023
BoardDocs - Archive
The Portland Public Schools Finance Committee is holding its third budget review meeting, focusing on the superintendent's proposed budget for the upcoming fiscal year. The committee will debrief a prior joint city and board review, address unanswered questions about special education (SPED) and English language learner (ELL) staffing allocations, and review the costs of district special education programs. They will also consider the impact of proposed board amendments and may vote to approve an amended budget to recommend to the full board.
- Review of superintendent's proposed budget (Budget Book_March 15)
- Discussion of SPED and ELL staffing allocations
- Review of special education district program costs
- Consideration of board-proposed amendments to the budget
- Potential vote to approve a budget for recommendation to the full board
BoardDocs - Archive
The District Advisory Building Committee (DABC) is meeting to discuss and vote on a recommendation to the Portland Board of Public Education. The key action item is to authorize using the full bid remainder ($581,049) and $212,943 from the Lyseth project to settle delay claims and pay for new work costs at Longfellow and Presumpscot schools. The agenda also includes updates on construction, costs, schedule, and funding sources.
- Recommendation to use $581,049 bid remainder and $212,943 from Lyseth project for delay claims and new work costs
- Discussion on delay claim costs, new work costs, and soft costs
- Construction update and schedule impacts
- Sources of funding discussion
- Approval of minutes from February 17, 2022 meeting
BoardDocs - Archive
The Finance Committee is conducting its second budget review and a public hearing. The committee will discuss motions to amend the superintendent's proposed budget and consider action to approve a budget for recommendation to the full Board.
- Public hearing for community comment
- Motions to amend the superintendent's proposed budget
- Action to approve a budget for recommendation to the full Board
- Preparation for a joint meeting with the City Finance Committee
BoardDocs - Archive
The Finance Committee is meeting to review the Superintendent's proposed budget. The session includes analysis of fund balances, staffing levels (FTE), and proposed investments.
- Overview of Superintendent's Proposed Budget
- Fund Balance Analysis
- FTE Analysis including staffing allocation formula implementation
- Deep dive into proposed investments
- Review of unfunded proposed investments and prioritization
BoardDocs - Archive
The Portland School Board is reviewing the Superintendent's Fiscal Year 2023 budget presentation for referral to the Finance Committee. The agenda also includes a school reopening update and a first read of a recommendation regarding project reserves for Presumpscot and Longfellow elementary schools.
- Superintendent's FY23 Budget Presentation
- Referral of FY23 Budget to the Finance Committee
- First read of recommendation to reallocate project reserves for cost overruns at Presumpscot and Longfellow elementary schools
- Approval of meeting minutes from February 15, March 1, and March 8, 2022
- Acknowledgement of hat donation to Talbot Community School
BoardDocs - Archive
The Portland School Board is meeting to consider renewing contracts for various principals and assistant principals for the 2022-2023 school year. The agenda also includes action regarding the non-renewal of one principal's contract.
- Contract renewals for principals employed two years or less
- Contract renewals for principals employed more than two years
- Non-renewal of a Principal contract
- Executive session to consult with legal counsel regarding Board rights and responsibilities
- Executive session to discuss a personnel matter
BoardDocs - Archive
The Portland School Board is meeting to discuss negotiations with the Portland Education Association and review special education funding. The agenda also includes approving the upcoming school year calendar and electing a new principal for Lincoln Middle School.
- Election of Marisa Ayala as Principal of Lincoln Middle School at $105,374
- Approval of the 2022-23 School Year Calendar
- Discussion regarding negotiations with the Portland Education Association in Executive Session
- Update on Special Education Funding Formulas and Program Needs
- Review of school reopening and COVID updates
BoardDocs - Archive
The Curriculum and Policy Committee met to review several information-only items. Discussions included student dress code practices, employee harassment procedures, and draft reporting protocols for child abuse and neglect.
- Review of JICA-Student Dress Code practice across schools
- Review of ACAB-Harassment and Sexual Harassment of Employees policies
- Review of JLF-Reporting Child Abuse and Neglect draft policy
BoardDocs - Archive
The District Advisory Building Committee is meeting to review progress on the renovation of Lyseth, Presumpscot, Reiche, and Longfellow elementary schools. The committee will discuss construction updates, new work costs, schedule impacts, and delay claim costs.
- Construction update for Lyseth, Presumpscot, Reiche, and Longfellow schools
- Discussion of new work costs and delay claim costs
- Review of project schedule impacts and funding sources
BoardDocs - Archive
The Finance, Personnel and Operations Committee is reviewing the final FY '23 budget calendar and state and local contribution expectations. The committee will also discuss year-to-date financials and ESSERF estimates.
- Review of Final FY '23 Budget Calendar
- Review of FY'23 ED 279 State and Local Contribution Expectations
- Review of FY '22 Year to Date Financials
- Review of Preliminary FY'23 Rollover Budget Estimates
- Discussion regarding ESSERF estimates and participatory budgeting
BoardDocs - Archive
The Portland Public Schools Board held a hybrid meeting to approve the minutes from January 18, 2022, and acknowledge community donations to schools. The board took a first read of the proposed FY23 Capital Improvement Projects and held a workshop to discuss the plan. Additionally, the board voted to approve the appointment of one-year teacher candidates.
- First Read of Proposed FY '23 Capital Improvement Projects [A-51-21/22]
- Workshop on Proposed FY'23 Capital Improvement Plan [W-3-21/22]
- Approval of appointment of teacher candidates (one-year only) [A-52-21/22]
- Approval of meeting minutes from January 18, 2022 [A-42-21/22]
- Acknowledgement of donations to Ocean Avenue Elementary, Casco Bay High, and Portland High
BoardDocs - Archive
The Building Level Advisory Committee (BLAC) for the Longfellow, Presumpscot, and Reiche school renovations is meeting to discuss project impacts, including new work costs and schedule impacts. The agenda includes routine items like roll call, introductions, agenda review, and approval of minutes, as well as a permit status update and upcoming meeting schedule.
- Discussion of new work costs for the three school renovations
- Schedule impacts for the construction projects
- Permit status update
- Approval of minutes from previous meeting
- Upcoming meeting schedule for BLAC and DBAC
BoardDocs - Archive
This is a procedural agenda for the Portland Public Schools Curriculum and Policy Committee meeting on January 25, 2022. It provides only the meeting time, Zoom webinar link, passcode, and dial-in numbers. No agenda items, decisions, or discussion topics are listed.
- Meeting held via Zoom webinar on Jan 25, 2022 at 4:30 PM ET
- Webinar ID: 875 3628 4377
- Passcode: 689640
- Dial-in numbers provided for US and international callers
BoardDocs - Archive
The District Advisory Building Committee (DABC) is meeting to advise the Portland Board of Public Education on the construction and renovation of four elementary schools: Lyseth, Presumpscot, Reiche, and Longfellow. The agenda includes routine items (roll call, agenda review, minutes approval), a permit status update, and a discussion on project impact and next steps, covering definitions, new work costs, and schedule impacts. The meeting is advisory only; the Board retains final authority.
- Permit status update for the four school projects
- Discussion of new work costs
- Discussion of schedule impacts
- Review of upcoming meeting schedule (DBAC, BLAC, community forums)
BoardDocs - Archive
The Portland Public Schools Board will hold a business meeting and workshop, primarily focusing on ratifying a contract with the Benefit Association of School Employees (BASE) for July 2021-June 2023 and making appointments to the District Building Advisory Committee (DABC) and the reconstituted Building Level Advisory Committee (BLAC) for the Buildings for our Future project. The board will also discuss updates on LatinX listening sessions and the District Equity Cohort, and receive a school reopening update.
- Ratify contract with Benefit Association of School Employees (BASE) for July 2021-June 2023
- Appoint Yusuf Yusuf as Co-Chair of DABC, replacing Sarah Thompson
- Appoint Councilor April Fournier to DABC city councilor vacancy
- Appoint Sarah Thompson to DABC community member vacancy
- Approve nominations for reconstituted BLAC members from Reiche, Longfellow, and Presumpscot schools
BoardDocs - Archive
The Portland Public Schools Finance, Personnel and Operations Committee is meeting virtually to review and finalize the FY'23 budget calendar, discuss the district's internal budget timeline, review EPS projections and the rollover budget with escalators, and receive an update on the FY'23 Capital Improvement Plan. The meeting is informational, with no votes scheduled except for approving prior minutes.
- Review and finalize FY '23 budget calendar
- Review district internal budget timeline
- Review EPS projections and rollover budget with escalators
- Update on FY'23 Capital Improvement Plan
- Operations departments updates
BoardDocs - Archive
The Portland School Board is meeting to ratify a contract with the Benefit Association of School Employees for July 2021 through June 2023. The agenda also includes updates on committee appointments, school reopening, and reviews of instructional vision documents.
- Ratification of the BASE contract for July 2021-June 2023
- First read on DABC appointments including Yusuf Yusuf and Sarah Thompson
- Review of Priority 1 initiatives regarding math, social studies, and literacy instruction
- Update on Portland Public Schools discipline data
- Appointment of Alissa Bourque as new Pre-K director