Portola Valley Elementary School District public meetings in 2021
20 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings 2019- 2025
The Governing Board is holding its annual reorganization meeting to nominate and vote on a new slate of officers, including Board President and Clerk. The Board will also review liaison assignments and adopt a resolution to update authorized signatures for payroll and warrant approvals.
- Appointment of 2022 Board Officers (President, Clerk, and County Committee Representative)
- Re-appointment of Superintendent Roberta Zarea as Board Secretary
- Review and assignment of 2022 Board Liaison roles
- Adoption of Resolution #01-2022 regarding Signature Authorization
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for superintendent evaluation and personnel matters, followed by an open session. The board will consider consent items including warrants, contracts, and facility inspection reports, and will receive updates on technology infrastructure and special education programs.
- Approve November 2021 warrants totaling $1,828,382.66
- Approve purchase orders and contracts including $60,000 for General Lighting Service infrastructure cleanup and $53,000/$49,000 for RGM Kramer construction management on fire alarm upgrades
- Approve Facility Inspection Tool (FIT) reports for Corte Madera and Ormondale schools
- Hire Ilene Bragman as long-term substitute counselor at Ormondale effective 1/3/2022
- Report on technology infrastructure, educational technology, and technology curriculum
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Board is reviewing proposed contract negotiation articles for the Portola Valley Teachers Association. The meeting also includes approval of October payroll totaling $796,437.45 and various district contracts.
- Sunshine notice for upcoming negotiations with Portola Valley Teachers Association
- Approval of October payroll totaling $796,437.45
- Approval of October warrants totaling $1,888,740.43
- Contract for student mentoring and academic support from Dooley for $63,000.00
- Acceptance of $935,000 donation from Portola Valley Schools Foundation
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is holding a special session to interview five applicants for two vacant board seats and will appoint two new trustees. The vacancies were created by the resignations of Brooke Day and Jeff Klugman. The meeting is being held remotely due to the COVID-19 public health emergency.
- Interviews of five candidates: Aimee Armsby, Robert Bauer, Ron Dolin, Terry Lee, Amod Setlur
- Appointment of two new Governing Board trustees to fill vacancies
- Public comment opportunity on the interview and appointment process
- Remote meeting via Google Meet and phone due to COVID-19
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is holding a special session to consider adopting Resolution #13-2021, which would allow the board to continue meeting virtually due to health risks from the COVID-19 pandemic. The board will also take public comment and handle procedural items. This determination must be reviewed and re-adopted every 30 days.
- Adoption of Resolution #13-2021 to continue fully teleconferenced board meetings under AB 361
- Public comment opportunity via online form
- Meeting held remotely via Google Meet and phone due to COVID-19
- Adjournment scheduled for approximately 9:15 A.M.
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Board is reviewing the final fiscal year report for the expired Measure O parcel tax. The meeting also includes decisions on interdistrict transfer applications and several construction-related contracts.
- Review of Citizens' Parcel Tax Committee reports for fiscal year 2020-21
- Approval of roofing material contracts with The Garland Company, Inc. totaling $445,651.34
- Approval of nursing services contract for $80,000.00
- Action on two interdistrict transfer applications from Redwood City SD
- Approval of September payroll totaling $805,923.15
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting on September 2, 2021, starting with a closed session at 5:30 PM and open session at 6:00 PM. The board will discuss and possibly approve the 6th grade SMCOE Outdoor Education trip, receive a COVID-19 re-opening update, and review enrollment and construction updates. Consent calendar items include approval of contracts, personnel actions, and meeting minutes.
- Approval of contracts: Sequoia Healthcare District grant ($165,378), HopSkipDrive transportation ($15,000), and amendments to construction and service contracts
- Discussion and possible action on 6th grade SMCOE Outdoor Education trip (contract $27,500) and 8th grade NatureBridge trip (discussion only)
- COVID-19 re-opening update: vaccination rates, testing plan, and air quality protocols
- Personnel actions: resignations of four classified staff (paraeducators, program secretary, crossing guard)
- Construction update on new classrooms and courtyard renovations at Corte Madera and Ormondale
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Board is meeting to ratify the Superintendent's employment contract. The agenda also includes routine approvals for personnel changes, facility contracts, and technology disposal.
- Ratification of Superintendent's employment agreement
- Contract for Ormondale flooring replacement: $16,261.00
- SWPPP monitoring contracts for Corte Madera and Ormondale projects totaling over $84,000
- Approval of technology e-waste disposal via Auction BDI
- Personnel actions including new hires for science and library positions
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is meeting for a regular session that includes a closed session for legal, personnel, and labor matters, followed by an open session. The board will consider consent items including personnel changes, contracts, warrants, and adoption of the parcel tax rate for 2021-22.
- Closed session items: possible litigation (3 cases), proposed compensation for unrepresented staff, cyber security consultation, employee discipline, superintendent evaluation, labor negotiations
- Personnel actions: resignations, hires, and new job descriptions for certificated and classified staff
- Contracts: DWK legal services ($75,000), ICS4Schools ($7,350), SCI Consulting ($5,768), Parent Square ($3,500), SUHSD transportation ($158,547.67), and a change order to General Lighting Service ($1,631)
- May warrants totaling $509,413.27 and payroll totaling $798,176.95
- Certification of Measure S parcel tax election (75.12% yes) and adoption of Resolution #06-2021 setting the $471 per parcel rate for 2021-22
BoardDocs Imported Meetings 2019- 2025
This is a special closed session meeting of the Portola Valley Elementary School District Governing Board. The board will discuss the superintendent's performance evaluation and confer with labor negotiators, both in closed session. The open portion is limited to public comment on closed session items and procedural matters.
- Superintendent's performance evaluation (closed session)
- Conference with labor negotiators (closed session)
- Public comment opportunity on closed session items
- Meeting held online due to COVID-19 state of emergency
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a regular meeting on May 27, 2021, starting with a closed session at 4:30 PM and open session at 6:00 PM. The board will consider consent calendar items including approval of construction contract amendments and new contracts, personnel changes, warrants and payroll, and a 3-year student expulsion plan. The meeting is held virtually due to COVID-19.
- Contract amendments with RGM Kramer: CMS New Classroom Building and Courtyard Project revised to $2,027,404; CMS Restroom, Computer Lab, and Servery Renovations revised to $58,438; ORM New Classroom Building and Courtyard Project revised to $1,436,829
- New contracts with Consolidated Engineering Laboratories for material testing (totaling $245,858.80) and Cleary Consultants for soil engineering (totaling $52,800) for construction projects
- Personnel actions: resignations of Belkis Ceri (math teacher) and Amanda Payne (speech therapist) effective 6/9/2021; hire of Laura Gilbert as ESY teacher; FTE increase for Rupal Sutaria
- Approval of April 2021 warrants totaling $422,251.36 and payroll totaling $803,405.09
- Approval of PVSD 3-Year Student Expulsion Plan, noting no expulsions since at least 2009
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is holding a special session with a closed session for legal, superintendent evaluation, and labor negotiations, followed by an open session. The main action item is approving Sausal Corporation's bid withdrawal, a revised project budget of $39,290,000, and delegating authority to the Chief Business Official to award the construction contract to Beals Martin Inc. for Bid Package A. The board will also discuss the draft 2021-2024 LCAP goals, actions, and services.
- Approve Sausal Corporation's bid withdrawal for General Trades Package A
- Approve revised project budget of $39,290,000 for Measure Z construction
- Delegate authority to CBO Connie Ngo to issue Notice of Award to Beals Martin Inc. for Bid Package A
- Discuss 2021-2024 LCAP goals, actions, and services
- Closed session: anticipated litigation, superintendent evaluation, labor negotiations
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a regular meeting with a closed session for legal, personnel, and negotiation matters. The open session includes consent calendar items such as approving personnel actions, donations, contracts, and the disposal of obsolete property. The board will also discuss a pandemic response update and adopt a resolution appreciating employees.
- Approval of contracts totaling over $126,000 for window replacement, Chromebooks, and speech services
- Acceptance of donations including $44,500 from the Portola Valley Schools Foundation and a piano
- Approval of personnel actions for summer program hires and a resignation
- Adoption of Resolution #04-2021 in appreciation of all PVSD employees
- Discussion of pandemic response and planning for the 2021-22 school year
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for employee discipline, superintendent evaluation, and classified negotiations. The open session includes consent calendar approvals for March warrants and payroll, personnel actions, contracts, and disposal of obsolete property, plus school updates and a student showcase.
- Approve March 2021 warrants totaling $413,462.63 and payroll of $797,784.53
- Approve contracts including $118,000 for AT&T re-route at CMS, $43,248.46 for Chromebooks (TK-2), and $28,205.52 for 6th grade Chromebooks
- Approve disposal of obsolete furniture from Corte Madera and Ormondale schools via auction
- Approve personnel actions: hire Lisa Schertler as Long Term Roving Substitute and Evelyn Molina as 0.50 FTE Paraeducator
- Approve Williams Quarterly Report (Q3) with no complaints received
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Board is reviewing several construction awards and service contracts funded by Measure Z. Items include delegating authority for classroom renovations and approving specific renovation and housing project bids.
- Delegation of authority to CBO Connie Ngo to award 12 construction trade packages for Corte Madera and Ormondale projects
- Award of $545,840.00 to Beals Martin & Associates for Corte Madera School restroom and distribution renovation
- Award of $148,500.00 to Jahn Plumbing Inc. for the Corte Madera School Interim Housing Project
- Approval of up to $377,500.00 for 217 Enterprises Ltd. to provide Inspector of Record services
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is meeting in a special closed session to discuss negotiations with the California School Employees Association (CSEA). The meeting is held remotely due to COVID-19, with public comment accepted on closed session items before the session begins. The agenda is otherwise procedural, with no other substantive items.
- Closed session conference regarding classified negotiations with CSEA (GC § 54957.6)
- Public comment opportunity on closed session items via Google Meet
- Meeting held remotely due to COVID-19 state of emergency
- Adjournment scheduled for approximately 7:30 P.M.
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a regular meeting with a closed session for superintendent evaluation, employee discipline, and negotiations with the classified employees union. In open session, the board will consider consent items including personnel resignations, February warrants and payroll totaling over $1.1 million, and contracts for campus improvements. They will also receive updates on pandemic response, student academic performance, communications, and enrollment, and vote on the 2020-21 2nd Interim Budget Report.
- Approve February warrants totaling $310,954.03 and payroll of $804,210.37
- Approve contracts: GM Construction bird deterrents at Corte Madera ($9,637.50), Miranda's Landscape soil enhancement ($6,800), DTS LLC LCAP portal ($595), S.P. McClenahan tree removal ($13,075), WRA Inc nesting bird report ($6,125)
- Approve personnel actions: resignation of teacher Christine Goodin and custodian Jared Lucian
- Approve 2021-22 academic calendar with added spring break dates
- Approve 2020-21 2nd Interim Budget Report certifying financial solvency
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a regular meeting with a closed session for superintendent evaluation and employee discipline, followed by an open session. The board will vote on consent items including contracts, personnel changes, warrants, and minutes, and will also consider opening collective bargaining negotiations with CSEA for 2020-2023.
- Approve contracts totaling $214,514.16, including $99,999.16 for Sequoia UHSD transportation and $19,986 for Ormondale computer lab modernization
- Approve January warrants ($382,058.59) and payroll ($796,247.20)
- Approve personnel actions: hire Adam Ahlbach, accept resignation of Christine Hollies, retire Denise Schectman
- Approve two new Citizens' Bond Oversight Committee members: Johanna Street and Brandon Collyer
- Sunshine PVSD interests for contract negotiations with CSEA, covering articles like compensation, holidays, and vacations
BoardDocs Imported Meetings 2019- 2025
The Board of Trustees is considering a resolution to call for a May 4, 2021, election to renew a school parcel tax. The proposed measure would set the tax at $471 per parcel to fund academic and arts programs.
- Resolution #02-2021: Calling for a May 4, 2021 Election to Renew a School Parcel Tax
- Proposed parcel tax reduction from $581 to $471 per parcel
- Resolution #03-2021: Support of Expedited COVID-19 Vaccinations for Educators
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a regular meeting with a closed session for the superintendent's performance evaluation and employee discipline matters. In open session, the board will consider a consent calendar that includes approving December 2020 warrants and payroll, contracts for a biological study and renovation projects, and the 2019-20 School Accountability Report Cards. The meeting will be held online due to COVID-19, with public comment accepted via a form.
- Approve December 2020 warrants totaling $292,617.85 and payroll of $791,642.73
- Approve contracts: WRA Inc $10,000 for biological study, RGMK Kramer $41,000 for CMS renovations
- Approve 2019-20 SARC reports for Corte Madera and Ormondale schools
- Approve 2020-21 certificated and classified seniority lists
- Closed session: superintendent performance evaluation and employee discipline