Portola Valley Elementary School District public meetings in 2022
20 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold its annual reorganization meeting and a regular meeting. The board will appoint officers for 2023, confirm meeting dates, and review liaison assignments. In the regular meeting, the board will consider consent items including approval of November warrants and payroll totaling over $3 million, personnel actions, and contract change orders for the New Classrooms & Courtyard Renovations Project.
- Approve November warrants totaling $2,233,871.22 and payroll of $820,482.65
- Approve change orders for New Classrooms & Courtyard Renovations Project: Beals Martin $109,231, Environmental Services $1,681.57, Fremont Millwork $14,738
- Accept resignation of Meghan Sweet, 4th Grade Teacher at Corte Madera, effective 12/16/2022
- Appoint Superintendent Roberta Zarea as Board Secretary
- Confirm 2022-23 meeting dates including June 8 public hearings on LCAP and budget
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a study session to discuss emergency preparedness, wildfire preparedness, and campus security. No action will be taken. Presentations will be given by district staff and representatives from the Woodside Fire Protection District and SMCOE.
- Discussion of emergency preparedness, wildfire preparedness, and campus security
- Presentation of Big Five Emergency Response Protocols by SMCOE Coordinator Mason Henricks
- Wildfire preparedness presentation by Woodside Fire Protection District representatives Selena Brown and Don Bullard
- Public comment opportunity at start of meeting
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting on November 17, 2022, starting with a closed session for employee discipline, labor negotiations, and superintendent evaluation, followed by an open session. The board will consider consent calendar items including approval of October warrants totaling $4,423,840.39, payroll of $820,114.92, a new counselor hire, donations from the Portola Valley Schools Foundation totaling $280,100.86, and appointments to oversight committees. The meeting is open to the public with virtual participation available.
- Approve October warrants totaling $4,423,840.39 and payroll of $820,114.92
- Hire Sarah Vincenzo as Ormondale School Counselor (1.0 FTE, effective 1/3/2023)
- Accept $80,100.86 from Portola Valley Schools Foundation for endowment grants and $200,000 for new furniture
- Approve $20,000 legal services contract with McArthur & Levin and change orders for construction projects
- Approve William Urban to Citizens' Bond Oversight Committee and new Parcel Tax Oversight Committee members
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for labor negotiations and superintendent evaluation, followed by an open session. The board will consider consent items including warrants, payroll, donations, and contracts, and will receive informational updates on the English Learner program and 2021-2022 CAASPP student performance results.
- Approve September warrants totaling $2,294,163.57 and payroll of $818,068.51
- Accept donations including $1,000,000 from Portola Valley Schools Foundation and $25,211.54 for Fall 2022 Cycle Endowment Grants
- Approve purchase orders and contract amendments for New Classrooms & Courtyard Renovations Project, including $52,678 change order to Beals Martin & Associates
- Approve Williams Quarterly Report (Q1) with no complaints received
- Review English Learner program and Stanford Sequoia Partnership update
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is holding a study session to discuss and set its goals for the upcoming year. No formal action will be taken at this meeting, which is open to the public. The agenda includes roll call, public comment, and a discussion of board goals.
- Study session on 2022-2023 Board Goal Setting
- Public comment opportunity at start of meeting
- Meeting held at Corte Madera School, 4575 Alpine Road, Portola Valley
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board is meeting in a special closed session to discuss negotiations with the Portola Valley Teachers' Association. Public comments will be accepted at the start of the meeting, and the board will report out any actions taken in closed session. The meeting is scheduled to adjourn at noon.
- Closed session conference on certificated negotiations with Portola Valley Teachers' Association (GC § 54954.5)
- Public comment period on closed session items
- Report out of closed session
- Public records available at District Office, 4575 Alpine Road
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for superintendent evaluation, teacher negotiations, and interdistrict transfers. In open session, the board will consider consent items including contracts, a personnel hire, and a revised substitute rate sheet, plus action on an interdistrict transfer and a public hearing on instructional materials sufficiency.
- Approve purchase orders including $88,902 for lock cylinders and door hardware from South Bay Hardware
- Approve contracts: $64,000 for behavioral services (Star of CA LLC), $10,000 for mentoring (Barbara Neal), $8,960 for physical therapy (Lynn Poland)
- Approve change orders for New Classrooms & Courtyard Renovations Project totaling $58,856.47
- Approve interdistrict transfer application #08-2022 for one student from Palo Alto Unified School District
- Public hearing on Resolution #13-2022 regarding sufficiency of instructional materials
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a closed session on labor negotiations, then a regular open meeting to approve routine consent items, including warrants and payroll, meeting minutes, purchase orders, and a developer fee report. The board will also vote to deny a general liability claim from contractor Beals Martin over stolen lumber at Ormondale School, and acknowledge newly tenured teachers and new employees.
- Approve August warrants totaling $2,045,199.08 and payroll of $222,887.77
- Deny general liability claim from Beals Martin, LLC for stolen lumber at Ormondale School
- Approve developer fee annual report for 2021-2022 (residential $2.87/sq ft, commercial $0.47/sq ft)
- Approve purchase order for Woodside & Portola Private Patrol crossing guard services ($7,102.50)
- Review Lane Housing Assistance Program report (outstanding loans $19,583.54 as of June 30, 2022)
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting on August 25, 2022, starting with a closed session at 4:00 PM and open session at 5:00 PM. The board will consider consent items including approval of warrants and payroll, personnel actions, purchase orders, and contracts. The meeting is open to the public, with virtual participation available via Google Meet.
- Approve June and July warrants totaling $2,772,086.56 and payroll totaling $1,061,918.71
- Hire Maria Castellanos as Science Teacher and Meghan Sweet as 4th Grade Teacher at Corte Madera
- Approve purchase orders including $119,006.05 for new play structure at Ormondale and $90,040.38 for Twig Science K-5 adoption
- Approve contract amendments for New Classrooms & Courtyard Renovations Project, including $38,742.24 change order for General Lighting Service
- Approve 2022-23 Consolidated Application for federal program funding
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for labor negotiations, employee discipline, and superintendent evaluation, followed by an open session. The board will consider consent items including approval of May warrants totaling $2,699,814.10, payroll of $966,848.79, and several contracts and change orders for modernization projects. They will also act on an interdistrict transfer application and adopt a resolution for year-end budget transfers.
- Approve May warrants totaling $2,699,814.10 and payroll of $966,848.79
- Approve contracts including $184,400 for CAW Architects (CMS Modernization) and $168,300 (ORM Modernization)
- Approve change orders for New Classrooms & Courtyard Renovations Project (e.g., $30,244 to Beals Martin)
- Adopt Resolution #07-2022 for budgetary increases and transfers at year-end 2021-22
- Action on Interdistrict Transfer Application #02-2022 for 2022-23
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is holding a special session to approve purchase orders, contracts, and a personnel action, and to conduct the superintendent's performance evaluation in closed session. The meeting includes public comment opportunities and a report out of closed session.
- Approval of $32,833.13 amendment to EPC IT Solutions contract for SMCOE/PVSD Internet Infrastructure
- Hiring Jacqueline Solis as Classified Paraeducator III at Ormondale, effective 9/1/2022
- Closed session discussion of Superintendent's Performance Evaluation (GC §54954.5)
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Board is considering a resolution to increase school facilities fees. The meeting also includes closed session discussions regarding teacher negotiations and the Superintendent's performance evaluation.
- Public hearing for Resolution #06-2022 to increase developer fees
- Resolution #05-2022 to establish a $471.00 per parcel tax for 2022-23
- Approval of April warrants totaling $3,712,543.91
- Approval of April payroll totaling $798,265.01
- Closed session conference regarding Portola Valley Teachers' Association negotiations
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is holding a special session study meeting, primarily a Governance Team workshop facilitated by Greg Dannis of DWK Attorneys at Law. The workshop covers board member roles, governance team culture, and hypothetical scenarios. No formal decisions or votes are listed on the agenda; the meeting is informational and procedural.
- Governance Team workshop facilitated by Greg Dannis of DWK Attorneys at Law
- Discussion topics include board member roles, governance team culture, and hypotheticals
- Board Operating Agreements 5.25.22.pdf (3,504 KB) attached
- Public comment opportunity at start of meeting
- Meeting held at Corte Madera School Annex Building, 4575 Alpine Road, Portola Valley
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for negotiations and evaluations, followed by an open session. The board will consider consent items including personnel actions, donations, and contracts, and will discuss and take action on items such as overnight field trips, the 2022-23 academic calendar, and updates on the Summer Academy and enrollment study.
- Contract with Gold Coast Plumbing & Construction for drinking fountain/bottle filling station installation at CMS & ORM, $47,975.22
- Contract with RGM Kramer Inc for site assessment and maintenance plan development, $30,000 (removed from consideration)
- Change orders for New Classrooms & Courtyard Renovations Project: Beals Martin & Associates $12,318 and General Lighting Service $25,260.38
- Donation of $64,262.54 from Portola Valley Schools Foundation
- Approval of overnight field trips for 2022-23: 5th grade to Camp Jones Gulch and 8th grade to Yosemite
BoardDocs Imported Meetings 2019- 2025
The Governing Board will hold a study session to review the state of technology in the district. Staff will present information regarding cybersecurity, network infrastructure, and educational technology tools.
- Discussion on tech department organizational structure
- Review of SMCOE Technology Assessment
- Discussion of Data Warehouse (Illuminate & PowerSchool) training and usage
- Review of cybersecurity and tech budget
- Discussion regarding digital citizenship and classroom technology application
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for negotiations, discipline, and superintendent evaluation, followed by an open session. The board will consider consent items including approval of March warrants totaling $683,432.11, payroll of $788,824.00, personnel actions, purchase orders, and a new food service contract with The Lunch Master for the 2022-23 school year. They will also receive curriculum updates on mathematics and science.
- Approve March warrants totaling $683,432.11 and payroll of $788,824.00
- Approve personnel actions including hiring teachers and a custodian, and not re-electing a science teacher
- Approve purchase orders and contract amendments, including $66,922.26 for furniture for Ormondale STEM classrooms and change orders for construction projects
- Approve contract with The Lunch Master for universal meals at $2.25 per breakfast and $3.75 per lunch
- Receive updates on mathematics and science curriculum
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a regular meeting on March 10, 2022, starting with a closed session at 4:00 PM to discuss employee discipline, negotiations with teacher and classified unions, and the superintendent's performance evaluation. The open session at 5:00 PM will include consent calendar approvals for February warrants totaling $1,119,673.98, payroll of $791,968.13, personnel actions, and a copier contract with Ray Morgan Company. The board will also receive school updates and a curriculum update on visual and performing arts.
- Approve February warrants totaling $1,119,673.98 and payroll of $791,968.13
- Approve copier contract with Ray Morgan Company, with staff recommending upfront purchase of $75,701 plus tax
- Approve personnel actions including hires, resignations, and retirements
- Approve contract amendments for construction projects, including change orders with Beals Martin & Associates
- Closed session to discuss employee discipline, negotiations, and superintendent evaluation
BoardDocs Imported Meetings 2019- 2025
The Board will hold a public hearing to consider entering an energy service contract with Environmental Systems Inc. for district-wide HVAC upgrades. The project aims to replace aging units with energy-efficient systems to reduce utility costs and improve air quality. Funding for this project is provided by Measure Z.
- Public hearing for Resolution #03-2022 regarding an energy service contract totaling $871,620
- Approval of January 2022 warrants totaling $1,054,357.49
- Approval of January 2022 payroll totaling $794,981.02
- Contract amendments for CMS and ORM renovations with CAW Architects and others
- Personnel actions including retirements for Laura Gilbert and Jacqueline Worden
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board held a special closed session meeting. The agenda focused on labor negotiations with the Portola Valley Teachers Association and the California School Employees Association, as well as the Superintendent’s performance evaluation.
- Certificated Negotiations: Portola Valley Teachers Association
- Classified Negotiations: California School Employees Association
- Superintendent’s Performance Evaluation
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a virtual meeting, with a key action to adopt resolution #02-2022 to continue remote meetings for up to 30 days due to COVID-19 risks. The board will also handle routine consent items, including approving warrants, payroll, minutes, and seniority lists, and will discuss draft SARC reports.
- Adopt resolution #02-2022 to continue virtual meetings under AB 361
- Approve December 2021 warrants totaling $2,848,282.01
- Approve November and December 2021 payroll totaling $809,346.28 and $786,379.65
- Approve 2021-22 certificated and classified seniority lists
- Approve draft SARC reports for Corte Madera Middle School and Ormondale Elementary