Portola Valley Elementary School District public meetings in 2023
18 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is holding a special closed session meeting to discuss labor negotiations with the superintendent, who is an unrepresented employee. The meeting includes public comment opportunities and will reconvene to report any actions taken.
- Closed session discussion on labor negotiations with Superintendent (GC § 54957.6)
- Public comment opportunity on closed session items
- Meeting held at Corte Madera School, 4575 Alpine Road, Portola Valley
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board holds its annual reorganization and regular meetings, including closed session items on cybersecurity, employee discipline, and the superintendent's evaluation. The board will appoint officers for 2024, confirm meeting dates, and approve routine consent items such as warrants, payroll, and personnel actions.
- Approve November warrants totaling $1,174,154.96 and payroll of $1,010,607.59
- Hire Cynthia Lupercio as Paraeducator III at Corte Madera School effective Dec 15, 2023
- Adopt Resolution #01-2024 updating authorized signatures with County Office
- Closed session: cybersecurity risk assessment, employee discipline, Chief Business Official appointment, superintendent evaluation, labor negotiations
- Confirm 2023-2024 regular meeting dates including June 6 and 13, 2024 for LCAP and budget hearings
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is holding a special closed session meeting to discuss the appointment/employment of a Superintendent. The meeting includes a public comment period before the closed session, and the board will report out any actions taken when it reconvenes in open session.
- Closed session discussion on Public Employee Appointment/Employment: Superintendent (GC § 54957)
- Public comment opportunity on closed session item at start of meeting
- Trustee Amod Setlur participating via teleconference from New York
- Meeting held at Ormondale School Office Conference Room, 4575 Alpine Road, Portola Valley
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is holding a special closed session meeting to discuss the appointment/employment of a Superintendent, as permitted under Government Code § 54957. The meeting includes public comment opportunities and will reconvene to report any action taken. No other substantive business is on the agenda.
- Closed session discussion on Public Employee Appointment/Employment: Superintendent (GC § 54957)
- Public comment opportunity on closed session item
- Meeting held at Corte Madera School, 4575 Alpine Road, Portola Valley, CA
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting on November 16, 2023, starting with a closed session at 4:00 PM and open session at 5:00 PM. The board will consider consent items including warrants, payroll, and purchase orders, and will receive updates on student performance, professional development, and expanded learning. A key action item is approving a contract with Monarch Tree Services to remove five valley oak trees at Corte Madera School due to safety risks.
- Approve October warrants totaling $2,262,878.66 and payroll of $1,011,352.14
- Approve purchase orders including $57,749.06 for shade sails at Corte Madera School and $43,485.16 for Macbooks
- Discuss 2022-2023 CAASPP student performance results
- Approve contract with Monarch Tree Services for removal of five valley oak trees at Corte Madera School
- Closed session items include employee discipline, appointment of Chief Business Official, and Superintendent's performance evaluation
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for legal and personnel matters, followed by an open session. The board will consider consent items including warrants, payroll, contracts, and a revised Gann Limit resolution, and will take action on a $1,130,000 donation from the Portola Valley Schools Foundation and a physical security assessment proposal. They will also receive updates on the ELA curriculum pilot, emergency preparedness, and school reports.
- Approve $1,130,000 donation from Portola Valley Schools Foundation for Annual Campaign
- Approve Guidepost Solutions Physical Security Assessment proposal (cost not specified)
- Approve September warrants totaling $1,143,974.94 and payroll of $1,020,783.70
- Approve contracts including $49,000 for occupational therapy and change orders for New Classrooms & Courtyard Renovations
- Adopt Gann Limit Resolution #12-2023 Revised
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a study session to discuss board goals and conduct a self-evaluation. No formal action will be taken at this meeting. The board will review the 2022-23 goals and aim to narrow down to fewer goals for the upcoming year.
- Discussion of Board Self-Evaluation report
- Review of 2022-23 Board Goals and Priorities
- Public comment opportunity at start of meeting
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session at 4:00 PM and open session at 5:00 PM. The board will consider consent items including approval of August warrants totaling $2,635,414.18, payroll of $254,387.75, a developer fee annual report, and the Measure S parcel tax assessment summary for 2023-2024. A public hearing will be held on Resolution #11-2023 regarding sufficiency of instructional materials.
- Approve August warrants totaling $2,635,414.18 across General, Bond, Capital Facilities, and Deferred Maintenance funds
- Approve Measure S parcel tax assessment summary for 2023-2024, expected to yield approximately $974,844 for the district
- Approve purchase orders including $24,000 for gate repairs at Ormondale School and $18,500 for plumbing repairs at the Annex parking lot
- Approve developer fee annual report for 2022-2023; fees are $4.79/sq ft residential and $0.78/sq ft commercial, with PVSD receiving 60%
- Public hearing on Resolution #11-2023 regarding sufficiency of instructional materials for 2023-2024
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for legal and personnel matters, followed by an open session. Key business includes discussing the legal requirements and fiscal impact of accelerated universal transitional kindergarten, approving consent items like purchase orders and contracts, and receiving updates on new employees and school openings.
- Discussion of accelerated universal transitional kindergarten legal requirements and fiscal impact
- Consent calendar includes $20,000 blanket PO for SpEd legal services (McArthur & Levin)
- Consent calendar includes $104,327.50 tuition for one PVSD student placement (Esther B. Clark)
- Consent calendar includes $48,472.20 for Meraki wireless licenses (5-year) and $11,410.56 for network switch licenses (3-year)
- Consent calendar includes $20,500 for State School Facility Program Eligibility Review (King Consulting)
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for superintendent evaluation and personnel matters, followed by an open session. The board will consider consent items including warrants, payroll, personnel actions, and contracts, and will discuss summer construction, enrollment updates, and adopt a resolution on secure firearm storage.
- Adopt Resolution #08-2023 on secure firearm storage obligations
- Approve June and July warrants totaling $2,272,867.44 and payroll totaling $1,200,467.86
- Approve contracts including McDonnell Roofing ($48,494), San Mateo County Counsel ($40,000), Creative Window Interiors ($19,680)
- Approve personnel actions including hiring District Facilities and Maintenance Manager
- Discuss 2023-2024 enrollment update and summer modernization construction update
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting on June 15, 2023, starting with a closed session at 3:30 PM and open session at 4:50 PM. The board will consider consent items including personnel actions, warrants and payroll totaling over $1.8 million, and several contracts for construction and services. They will also discuss and potentially approve independent audit reports, a facilities update, and resolutions declaring the futility of public bidding for certain trade services.
- Approve May warrants totaling $970,942.87 and payroll of $919,054.46
- Contracts include $187,680 for sod installation at Corte Madera and Ormondale playfields, $57,617 for asphalt repair at Ormondale, and $45,260 for digital displays
- Adopt Resolution #05-2023 for year-end budget transfers
- Adopt Resolution #06-2023 and #07-2023 declaring futility of public bidding for underground utilities and earthwork/paving, with change orders for DaSilva Underground and Duran & Venables
- Approve 2021-2022 independent audit reports for district funds, Measure Z bond, and Measure S parcel tax
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting on June 8, 2023, starting with a closed session for legal and personnel matters, then an open session. The board will vote on interdistrict transfer requests for 2023-2024, approve public disclosures for collective bargaining agreements with the Classified School Employees Association and unrepresented employees, and consider consent items including personnel actions and contract change orders. The meeting is open to the public, with virtual participation available.
- Action on interdistrict transfer requests: deny 1 from La Honda-Pescadero USD, approve 1 from Redwood City SD, 1 from Ravenswood City SD (renewal), 1 from Palo Alto USD (renewal), 1 from Ravenswood City SD (renewal)
- Approve Public Disclosure of Collective Bargaining Agreement (AB 1200) for CSEA, with estimated ongoing costs of $259,654 for 2023-2024
- Approve Public Disclosure of Collective Bargaining Agreement (AB 1200) for Unrepresented Employees, recommending 6% salary increase effective July 1, 2023
- Consent calendar includes contract change orders: Beals Martin & Associates ($8,257), Duran & Venables ($55,220.98), All County Flooring ($7,080) for construction projects
- Personnel actions: Rupal Sutaria temporary FTE increase, Ashlie Contos summer tech hire, Anh Truong paraeducator hire
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a closed session for legal, labor, and personnel matters, then reconvene publicly to consider consent items including the 2023-24 parcel tax rate, warrants, payroll, and personnel actions. The board will also hear year-in-review presentations from both schools and a student showcase.
- Resolution #02-2023 establishing $471 per parcel tax for 2023-24, projected to raise ~$950,000
- Approval of April warrants totaling $1,059,328.32 and payroll of $1,592,375.23
- Personnel actions: hires, resignations, and summer program staff
- Purchase orders: $75,000 for construction management (217 Enterprise), $34,303.83 for Chromebooks (CDW Government)
- Multiple change orders for modernization and HVAC projects, including $42,793.00 (Environmental Services Inc.) and -$39,510.00 (All County Flooring)
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is holding a special closed session meeting to discuss campus safety and security with a San Mateo County Sheriff's lieutenant. No action will be taken at this meeting, and the public comment period is open at the start. The agenda is otherwise procedural, with no decisions or votes scheduled.
- Closed session discussion with Sheriff's Lieutenant Mark Myers on campus safety and security (GC §54954.5)
- Public comment opportunity at start of meeting
- Meeting held at Corte Madera School, 4575 Alpine Road, Portola Valley, CA
- No action will be taken at this meeting
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a regular meeting with a closed session first, followed by an open session. The board will hear updates on the Multi-Tiered Systems of Support (MTSS) program, student performance data, and a facilities construction update. They will also vote on the 2022-23 second interim budget report and several consent calendar items, including personnel actions and the start of contract negotiations with CSEA.
- Approve 2022-23 Second Interim Budget Update Report
- Sunshine PVSD interests prior to contract negotiations with CSEA for 2023-2026
- Approve personnel actions: Adam Ahlbach unpaid leave, Sherry Andrighetto retirement
- MTSS update with WestEd partnership
- Facilities update: new classroom buildings at Corte Madera and play structures
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is holding a special closed session meeting on March 8, 2023, primarily to conduct the superintendent's performance evaluation. The meeting includes a public comment period via Google Meet, and the board will report out any action taken in closed session. The agenda is otherwise procedural, with no other substantive items.
- Superintendent's performance evaluation (closed session, per GC §54954.5)
- Public comment on closed session items via Google Meet (12:00–2:00 PM)
- Report out of closed session
- Meeting held at Corte Madera School Annex, 4575 Alpine Road, Portola Valley
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting with a closed session for negotiations and safety plan review, followed by an open session. The main action item is adopting Resolution #01-2023 to declare public bidding futile for painting trade services and approving a change order for the New Classrooms & Courtyard Renovations Project. The board will also approve consent items including warrants, payroll, contracts, and personnel actions.
- Adopt Resolution #01-2023 declaring futility of public bidding for painting trade services and approve Change Order 3K for George E. Masker
- Approve January warrants totaling $3,387,132.92 and payroll of $814,026.29
- Approve Right at School, LLC after-school enrichment contract for $71,200
- Approve change orders for New Classrooms & Courtyard Renovations Project totaling $41,779.15
- Approve designation of authorized signers for FEMA COVID-related expense recovery of approximately $50,000
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold a regular meeting on January 19, 2023, starting with a closed session for teacher negotiations and superintendent evaluation, followed by an open session. The board will consider consent items including approval of December warrants and payroll, personnel actions, purchase orders, and contract amendments. Public comment is invited during open session.
- Approve December warrants totaling $1,083,557.02 and payroll of $811,790.91
- Approve personnel actions: hire Leslie Skanberg (teacher, 1.0 FTE), Michelle Baxter (library technician, 0.8125 FTE), resignation of Andrea Fusaro
- Approve purchase orders: STS Education display panels ($31,625.79), Transparent Glass Coatings window film ($22,444.00), WestEd MTSS training ($25,126.00)
- Approve contract change orders for New Classrooms & Courtyard Renovations Project: Beals Martin ($65,691), Duran & Venables ($142,588.77), Smith MEP ($4,618), George E. Masker ($7,701.86), Scapes ($16,260)
- Approve 2021-2022 SARC reports for Ormondale and Corte Madera schools