Portola Valley Elementary School District public meetings in 2025
15 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board will hold its annual organizational meeting to appoint officers for 2026, confirm meeting dates for the 2025-2026 school year, and assign board committee liaisons. The meeting includes procedural actions such as roll call and public comment, followed by a regular meeting with consent items including donations, personnel actions, and approval of minutes and warrants.
- Appointment of 2026 Board President, Clerk, and County Committee representative
- Confirmation of 8 regular meeting dates for 2025-2026 school year (Jan 15–Jun 16, 2026)
- Approval of $1,133,886.29 in donations from Portola Valley Schools Foundation
- Personnel actions including 4 substitute teacher hires and 1 classified staff resignation
- Adoption of Resolution #04-2026 to update authorized signatures for payroll and warrant processing
BoardDocs Imported Meetings 2019- 2025
The Governing Board will conduct interviews with five candidates to fill a vacancy left by the resignation of Trustee Setlur. Following interviews and public comment, the Board will appoint one individual and administer the oath of office.
- Interviews of candidates Mariya Anderson, Meghan Concra, Kate Fenwick, KX Jin, and Nanette Salvino
- Appointment of a new Governing Board Trustee
- Administration of the Oath of Office for the new trustee
BoardDocs Imported Meetings 2019- 2025
The board will hear a presentation on the current status of Multilingual Learners (ELs) in the district, covering demographics, performance data, services, and next steps. The meeting also includes a closed session for legal and labor negotiations, and a consent calendar with routine approvals including personnel actions, warrants totaling $507,734.41, payroll of $1,083,515.11, and contracts for services and maintenance.
- Presentation on Multilingual Learners (ELs) with student demographics and performance data
- Closed session items: existing litigation (Case #25-001), anticipated litigation (2 cases), labor negotiations with Superintendent, and Superintendent performance evaluation
- Consent calendar: warrants totaling $507,734.41 and payroll of $1,083,515.11
- Contracts approved: Peninsula Landscaping Co. for Ormondale ($40,024) and Corte Madera ($52,326) maintenance, and Christy White for district audit ($19,100) and parcel tax audit ($1,500)
- Facilities use agreement for PVSF FanFare event at Ormondale School on March 21, 2026, contingent on ABC license
BoardDocs Imported Meetings 2019- 2025
The Governing Board will meet to approve personnel actions, the 2025-2026 Student Council budget, and various service contracts. The board will also review the 2024-2025 Lane Housing Assistance and Developer Fee reports.
- Approval of August warrants totaling $1,489,945.83 and payroll totaling $368,651.94
- Contract for Kinship Academy student placement for $145,000.00
- Contract amendment for All County Flooring at Ormondale School MUR for $150,298.00
- Approval of the 2025-2026 Associated Student Body (ASB) Budget Report
- Hire of Thao Tran as Paraeducator I (CMS)
BoardDocs Imported Meetings 2019- 2025
The Governing Board will consider establishing the annual parcel tax rate and approving various personnel hires and vendor contracts. The meeting also includes a summer facilities update and closed sessions regarding litigation and labor negotiations.
- Resolution #01-2026 to collect up to $471.00 per parcel tax, projected to generate $950,000
- Contract for Nob Hill Catering (dba The LunchMaster) for student breakfast and lunch: $140,000.00
- Contract for AlphaBEST 25-26 ELOP Afterschool Program: $68,000.00
- MOU with Los Altos School District for student placement: $56,453.00
- Approval of June and July 2025 warrants and payroll
BoardDocs Imported Meetings 2019- 2025
The Governing Board will decide on the adoption of the 2025-2026 budget and the Local Control Accountability Plan. The meeting includes a closed session to discuss employee negotiations and performance evaluations, as well as a review of CA Dashboard local indicators.
- Adoption of the 2025-2026 Budget
- Approval of 2025-2026 Local Control Accountability Plan (LCAP)
- May Warrants totaling $710,496.21 and May Payroll totaling $1,028,058.20
- Contract with Sequoia Union High School District for transportation: $196,097.32
- Contract with San Mateo County Office of Education for Camp Jones Gulch: $30,000
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will vote on closing the Building Fund for the 2018 Measure Z bonds, as all bond funds have been used. The board will also adopt a resolution authorizing the chief business official to make year-end budget transfers and approve over $110,000 in purchase orders for repairs, weed control, and other services. Consent items include personnel actions, minutes approval, and the Proposition 28 arts spending plan.
- Adopt Resolution #07-2025 to close out Fund 21 Building Fund (Bond Measure Z)
- Adopt Resolution #06-2025 authorizing year-end budgetary increases and transfers
- Approval of purchase orders totaling over $110,000 for septic repair, weed control, playground repairs, and fencing
- Approve disposal of obsolete district property per Administrative Regulation 3270
- Accept annual PVSD Debt Issuance & Management Report
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a closed session to discuss negotiations with the Classified School Employees Association and the Portola Valley Teachers' Association, and to evaluate the superintendent's performance. The regular open meeting includes approval of warrants totaling $372,846.78, payroll of $1,038,960.05, and several personnel actions and purchase orders. The board will also consider resolutions for state facility funding applications and receive public input on upcoming contract negotiations with CSEA.
- Closed session negotiations with Classified School Employees Association and Portola Valley Teachers' Association
- Approval of April warrants ($372,846.78) and payroll ($1,038,960.05)
- Personnel actions including new hires for summer program and certificated teachers
- Purchase orders and contract amendments totaling over $117,000 for chromebooks, gas surveys, and septic work
- Adoption of resolutions for State Allocation Board funding applications under Proposition 2
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will vote on awarding a $441,000 contract to Colony Landscape & Maintenance Inc. for the Corte Madera field repair and drainage project. The board will also receive an update on the first-year implementation of new FOSS science materials for grades 6-8. Consent items include approval of $449,461.61 in March warrants, $1,041,956.85 in March payroll, and a $20,595.27 donation from the Portola Valley Schools Foundation.
- Action item: Award $441,000 contract to Colony Landscape & Maintenance Inc. for CMS field repair and drainage project
- Consent item: Approve $449,461.61 in March warrants and $1,041,956.85 in March payroll
- Consent item: Accept $20,595.27 Spring Cycle 2025 Endowment Grants from Portola Valley Schools Foundation
- Consent item: Approve $76,465.16 for 175 Chromebooks for grades 1-3 and $29,171.48 for 50 Chromebooks for grade 6
- Closed session: Conference with legal counsel regarding anticipated litigation Case #25-001 and negotiations with Portola Valley Teachers' Association
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hear an update on the first year of new English Language Arts instructional materials (Wonders, MyView, MyPerspectives) adopted in May 2024. The board will also hold a governance discussion and consider consent items including personnel actions, warrants totaling $389,130.47, and contracts such as $106,988 for Ormondale School flooring. A closed session precedes the open meeting to discuss employee discipline, teacher negotiations, and the superintendent's performance evaluation.
- ELA instructional materials update on first-year implementation of Wonders (K-2), MyView (3-5), and MyPerspectives (6-8)
- Consent calendar includes $389,130.47 in February warrants and $1,040,884.02 in February payroll
- Contracts for approval include $106,988 for Ormondale School MUR flooring and $139,463 MOU with Woodside Elementary for placed students
- Personnel actions include hiring a Summer Program/ESY Coordinator and a temporary Fiscal Services Manager
- Closed session items: employee discipline, certificated negotiations with PVTA, and superintendent performance evaluation
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Governing Board is holding a study session on board governance. No action will be taken. Topics include governance team roles, board operations, board member conduct, board-superintendent relationship, community engagement, and board policies and bylaws.
- Discussion of Governance Team Roles and Responsibilities
- Discussion of Board Operations and Board Member Conduct
- Discussion of Board-Superintendent Relationship
- Discussion of Community Engagement
- Review of Board Policies & Bylaws
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a regular meeting with a closed session for employee discipline, negotiations, and superintendent evaluation, followed by an open session. Action items include approving the 2024-2025 second interim budget report and a first reading of several board policies. Discussion items include updates on Multi-Tiered Systems of Support (MTSS) and the Universal Meals program.
- Approve 2024-2025 Second Interim Budget Update Report
- First reading of board policies on transportation, before/after school programs, transitional kindergarten, and board member electronic communications
- Update on Multi-Tiered Systems of Support (MTSS)
- Update on Universal Meals program for 2024-2025
- Approve January warrants totaling $294,631.96 and payroll totaling $1,028,556.51
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a closed session to discuss teacher contract negotiations with the Portola Valley Teachers' Association and a superintendent performance evaluation. In open session, the board will vote on the 2024-2025 Comprehensive School Safety Plans for Ormondale and Corte Madera schools, and receive updates on the Visual and Performing Arts program and the midyear Local Control Accountability Plan (LCAP). The consent calendar includes approval of a $33,000 landscape architect agreement with Carducci and Associates for Corte Madera field repairs and a $51,453 MOU with Los Altos School District for one student placement.
- Closed session: Conference regarding Certificated Negotiations with Portola Valley Teachers' Association
- Approve 2024-2025 Comprehensive School Safety Plans for Ormondale and Corte Madera schools
- Approve Landscape Architect Agreement with Carducci and Associates for Corte Madera field sand channel repair, estimated cost $33,000
- Approve MOU with Los Altos School District for placement of 1 student, cost $51,453
- 2025 Midyear Local Control Accountability Plan (LCAP) update presentation
BoardDocs Imported Meetings 2019- 2025
The Portola Valley Elementary School District Board will conduct a regular meeting on January 16, 2025. The agenda includes closed session discussions regarding personnel and negotiations, as well as routine approvals for district finances and maintenance.
- Approval of December warrants totaling $342,399.36
- Approval of December payroll totaling $1,082,819.97
- $6,400 contract for CMS gutter replacement with I & A Contractor, Inc.
- $6,843 contract for library floor drain repair with Bayshore Plumbers
- Review of 2025 bid threshold ($114,500) and parent liability limit ($25,000)
BoardDocs Imported Meetings 2019- 2025
The Portola Valley School District Governing Board will hold a special closed session meeting to discuss the superintendent's performance evaluation, a threat to public services or facilities, and negotiations with the Portola Valley Teachers' Association. The meeting is not open to the public, but there is an opportunity for public comment at the start.
- Superintendent's Performance Evaluation (GC §54954.5)
- Threat to Public Services or Facilities consultation with SMCOE Coordinator, Network Architecture and Cyber Security
- Conference regarding Certificated Negotiations: Portola Valley Teachers' Association
- Meeting is closed to the public; public comment period at 12:00 PM