Williamsburg-James City County Public Schools public meetings in 2021
26 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then reconvene to review the purchase of 13 school buses from Sonny Merryman, Inc. for $1,515,184. The board will also hear the independent auditor's report for FY2021, discuss the annual self-evaluation, and review the superintendent's proposed FY23-32 Capital Improvement Plan.
- Purchase of 13 school buses from Sonny Merryman, Inc. for $1,515,184
- Independent Auditor's Report for fiscal year ended June 30, 2021
- School Board Annual Self-Evaluation
- FY23-32 Superintendent's Proposed Capital Improvement Plan discussion
- Closed session for personnel issues
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board, Board of Supervisors, and City Council are holding a joint meeting to receive a presentation on the Superintendent's proposed FY23-FY32 Capital Improvement Plan. The agenda also includes procedural items such as roll calls and approvals for members to attend remotely. The meeting is scheduled to adjourn at 10:30 a.m.
- Presentation of Superintendent's Proposed FY23-FY32 Capital Improvement Plan
- Approval to allow Ms. Cook to attend via electronic or telephone communication (motion carried)
- Approval to allow Mrs. Sadler to attend via electronic or telephone communication
- Approval to allow Mr. Maslin to attend via electronic or telephone communication
- Approval to allow Mr. Rogers to attend via electronic or telephone communication
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a public hearing on the FY2023 Capital Improvement Plan, then consider proposed agenda items including a $1.25 per hour salary increase for bus drivers and the 2022-2023 Program of Studies. The board will also vote on consent agenda items such as financial reports, meeting minutes, and a resolution endorsing a Safe Routes to School grant application. A closed session for personnel matters precedes the public meeting.
- Proposed $1.25/hour bus driver pay raise, effective Dec 1, 2021, estimated cost $135,000
- Review of 2022-2023 Program of Studies, printing cost est. $2,400, translation est. $6,200
- Public hearing on FY2023 Capital Improvement Plan
- Resolution R-20-21 endorsing Safe Routes to School grant application
- Approval of October 2021 financial report and monthly bills/payroll
BoardDocs Imported Meetings (2008-2026)
The School Board is reviewing ten-year enrollment projections and an assessment of early childhood program needs. The meeting also includes discussions on the 2021-2022 school calendar revisions and a proposed Capital Improvement Plan.
- Review of FY22 ten-year enrollment projections provided by FutureThink
- Discussion of Early Childhood Needs Assessment conducted by AnLar, LLC
- Review of the Superintendent's proposed FY23-32 Capital Improvement Plan
- Proposed revision of 2021-2022 school calendar to change virtual learning days to teacher work days
- Closed session regarding personnel issues including appointments and separations
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a public hearing on the FY2023 Capital Improvement Plan, then convene a regular meeting to approve consent agenda items, personnel actions, a grants fund budget amendment, and advisory committee appointments. The meeting begins with a closed session for personnel matters.
- Public hearing on FY2023 Capital Improvement Plan
- Approval of Financial Report and Monthly Bills & Payroll for September 2021
- Approval of amendment to FY22 Grants Fund budget to $23,010,984, including $748,407 in new ARP grants
- Approval of Resolution R-19-21 declaring National School Psychology Week (Nov 8-12, 2021)
- Approval of appointments to the 21st Century and Career Ready Advisory Committee
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel and litigation matters, then a work session to review proposed agenda items including advisory committee appointments, a grant fund budget amendment, and revisions to its standard operating procedures. The board will also discuss the Capital Improvement Plan Committee's recommended FY23-32 CIP, with a public hearing scheduled for October 19, 2021.
- Review amendment to FY22 Grants Fund budget to $23,010,984, including $748,407 in new ARP grants
- Review FY23-32 Capital Improvement Plan Committee recommendations
- Review revisions to School Board's Standard Operating Procedures, including reducing citizen comment time to 1 minute 30 seconds
- Review 2021-2022 Advisory Committee member appointments and charges
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a regular meeting to review the preliminary financial report and year-end spending plan for June 2021, and consider revisions to its Standard Operating Procedures. The board will also vote on policy changes for scheduling instruction and instructional materials, and approve consent agenda items including meeting minutes and a bullying prevention resolution.
- Review preliminary financial report and year-end spending plan for June 2021
- Revise Policy IHC, Scheduling for Instruction (140 hours per course)
- Revise Policy IIA, Instructional Materials
- Resolution R-18-21 declaring October as Bullying Prevention Month
- Approve minutes from August 17 and September 7, 2021 meetings
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a work session and action items. They will review a $100,000 threat, risk, and vulnerability assessment contract for all 18 school facilities, discuss the 2021-22 return-to-school plan, and consider changes to meeting procedures after a public comment incident. The board will also vote on personnel actions and five requests for release from compulsory attendance.
- Review of RFP #2202303 for Threat, Risk and Vulnerability Assessment, budgeted at $100,000
- Discussion of Forward WJCC Schools 2021-2022 return-to-in-person learning plan
- Discussion of School Board Meeting Procedures following August 17, 2021 public comment noncompliance
- Approval of Personnel Actions (appointments, changes in status, separations, stipends)
- Approval of release from compulsory attendance for Cases #R22-03 through #R22-07
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is holding a closed session for personnel matters, followed by a work session to review several proposed agenda items. These include a contract award for asphalt repairs at Lafayette High School, authorization for city/county use of school buses, technology purchases for portable classrooms, the FY23 budget calendar, and the ARP ESSER III funding plan. The board is expected to vote on some items at the August 17, 2021 meeting.
- Review award of contract for asphalt pavement repairs at Lafayette High School to A1 Asphalt & Sealing LLC for $337,410
- Review authorization to permit City/County use of school buses
- Review purchase of technology equipment for portable classrooms at seven elementary schools
- Review FY23 Budget Calendar
- Review American Rescue Plan (ARP) Act - ESSER III Funding Plan
BoardDocs Imported Meetings (2008-2026)
The Williamsburg James City County School Board met to address driver vacancies within the division. The board approved a contract with ALC Schools, LLC to provide transportation services for the 2021-22 school year.
- Approval of Cooperative Contract # R190401 to ALC Schools, LLC not to exceed $1.1 million
- Budget transfer of $800,000 from Transportation salaries and benefits to contracted services
- Budget transfer of $50,000 from Fuel to contracted services
- Use of American Rescue Plan grant funds to cover remaining contract costs
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a work session to review proposed agenda items including nonresident tuition rates for 2021-2022, revisions to the student fee schedule, and authorization for staff to sign state documents. The board will also hear public comments and recognize students/staff.
- Review nonresident tuition rates: regular education $11,850, special education $20,017
- Review revisions to Policy JN Appendix A student fee schedule for 2021-22
- Review authorization for CFO, COO, and Assistant Superintendent to sign VDOE documents
- Closed session for personnel investigation appeal and personnel issues
- Public comment: 30 minutes total, 3 minutes per speaker
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board met on June 15, 2021, convening in closed session for personnel and litigation matters before the regular meeting. The board approved the consent agenda, which included minutes from prior meetings and revisions to several student-related policies, including student conduct, dress code, teacher removal of students, and child abuse reporting.
- Closed session for superintendent's evaluation and personnel matters (personnel exception)
- Closed session briefing on actual litigation
- Approved minutes from May 18 and June 1, 2021 meetings
- Revised Policy JFC (Student Conduct) to acknowledge division-wide expansion of student electronic devices
- Revised Policy JFCA (Student Dress Code) and Policy JGCA (Teacher Removal of Students from Class)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a work session to review proposed agenda items including an FY21 operating budget amendment, revisions to the 2021-2022 Student Code of Conduct, federal grant applications, and VHSL memberships. The board will also take action on the agenda and certify the closed session.
- Review amendment of FY21 Operating Fund Budget to $147,832,700 (increase of $7,144,000)
- Review revisions to 2021-2022 Student Code of Conduct (cost budgeted: $10,000)
- Review Federal Programs Grants 2021-2022 totaling $2,000,998.56 (Title I $1,540,963.37, Title II $290,179.37, Title III $63,638.49, Title IV $106,217.33)
- Review authorization for VHSL Memberships for Jamestown, Lafayette, and Warhill High Schools for 2021-2022 (membership fee $800 plus $35 per varsity activity, insurance $5.50 per student)
- Closed session for personnel issues (appointments, leaves, separations, stipends)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a regular meeting to approve the consent agenda, adopt the FY22 operating budget of $167,475,070, and approve the April 2021 financial report. The board will also consider revisions to policies on salary deductions and travel expense reimbursements.
- Adopt FY22 budget totaling $167,475,070, including $150,272,700 operating fund
- Approve April 2021 financial report and monthly bills & payroll
- Revise Policy DLB (Salary Deductions) and Policy DLC (Travel and Expense Reimbursement)
- Resolution R-17-21 recognizing superintendent as Virginia Superintendent of the Year
- Closed session for personnel appointments, leaves, separations, and stipends
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board met to review several proposed items, including technology refreshes and facility repairs. The agenda included requests to purchase laptops for elementary and middle school students, replace a chiller at Stonehouse Elementary, and buy world language textbooks. The board also reviewed revisions to the 2020-21 school calendar to align with the transition to four days of in-person learning.
- Review purchase of 1,471 elementary laptops from Lenovo for $792,920
- Review purchase of 800 middle school laptops from Lenovo for $474,800
- Review contract with Colonial Webb for Stonehouse Chiller Replacement at $159,777
- Review purchase of World Language instructional materials for $385,500
- Review SY20-21 Calendar Revisions for marking periods
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will convene a closed session to discuss personnel matters, followed by a regular meeting. The regular meeting includes a consent agenda with routine approvals such as meeting minutes, personnel actions, and resolutions recognizing Teacher Appreciation Week and School Nutrition Employee Appreciation Week. Public comments are limited to 1.5 minutes per speaker via phone.
- Closed session for personnel issues (appointments, status changes, leaves, separations, stipends)
- Approval of minutes from March 12, March 16, and April 13, 2021 meetings
- Approval of personnel actions as presented
- Resolution R-13-21 declaring May 3-7, 2021 as Teacher Appreciation Week
- Resolution R-14-21 recognizing May 3-9, 2021 as School Nutrition Employee Appreciation Week
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a work session to review proposed agenda items including a $95,000 world language curriculum adoption, the Special Education Annual Plan, the Carl D. Perkins Grant, and temporary authority for trailer purchases over $100,000. The board will also receive updates on the strategic plan and the Return to Learn plan.
- World Languages Curriculum Resource Adoption: $95,000 for French, German, Latin, Spanish materials from Vista Higher Learning, Carnegie, Savvas, Cambridge
- Special Education Annual Plan 2021-2022 and Title VI-B Flow-Through Funds (1st reading)
- Carl D. Perkins Grant: Local Plan and Budget for Career & Technical Education for SY2021-2022
- Temporary purchasing authority for trailer purchases over $100,000 through August 31, 2021
- Strategic Plan Update: Year 1 progress presentation
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will meet in closed session to discuss pending litigation and personnel matters, then reconvene publicly to certify the closed session, approve the agenda and consent items, and hear public comments. The meeting is held under COVID-19 restrictions with limited in-person seating and livestreaming available.
- Closed session for litigation briefing (VA Code §2.2-3711(A)(7)) and personnel issues (VA Code §2.2-3711(A)(1))
- Approval of minutes from Feb 16 and Mar 2, 2021 meetings
- Personnel actions including appointments, status changes, and stipends
- Resolution R-9-21 declaring March as Disability Awareness Month
- Resolution R-10-21 declaring March as Equity in Education Month
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board, Board of Supervisors, and City Council are holding a joint meeting to discuss the FY2022 operating budget and the 'Return to Learn: Forward WJCC Schools' plan. The agenda includes roll call, budget discussion with linked work session documents, and a scheduled adjournment at 10:30 a.m. No votes or decisions are listed; items are for information and discussion.
- FY2022 Operating Budget discussion with linked work session documents from Jan. 5, Jan. 21, Feb. 2, Feb. 16, and March 2, 2021
- Return to Learn: Forward WJCC Schools discussion
- Joint meeting via Zoom at 9:00 a.m.
- Adjournment scheduled at 10:30 a.m.
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a public hearing on the operating budget, then a work session and action items. The board will consider approving a $652,163 purchase of 825 laptops for elementary and middle school teachers, a contract for media equipment and telecommunications repairs, and other items. The meeting includes a closed session for personnel issues and certification of that session.
- Public hearing on operating budget at 6:30 p.m.
- Approve $652,163 purchase of 825 laptops for teachers via TIPS contract with Lenovo
- Award contract for media equipment and telecommunications repairs to OpTech (RFP 21-15019, up to $300,000/year)
- Award contracts for World Languages curriculum resources (RFP 21-14967) to Cengage, Carnegie, Savvas, Vista Higher Learning
- Appoint Beth Allar as Clerk and Starr Robinson as Deputy Clerk for 2021
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel issues, then a regular meeting to certify the closed session, approve the agenda and consent items, and hear public comments. The main discussion items are the superintendent's proposed FY2022 operating budget, the Return to Learn reopening plan, and the 2021-2022 school calendar. The board will also vote on consent agenda items including meeting minutes, resolutions for School Social Work Week and National Foreign Language Week, and two releases from compulsory attendance.
- Superintendent's Proposed FY2022 Operating Budget presentation
- Return to Learn: Forward WJCC Schools 2020-2021 reopening plan discussion
- 2021-2022 School Calendar Development discussion
- Resolution R-7-21 declaring March 7-13, 2021 School Social Work Week
- Resolution R-8-21 declaring March 7-13, 2021 National Foreign Language Week
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a work session to discuss the Facilities Master Plan process, the FY2022 operating budget, and the Return to Learn reopening plan. The board will also consider approving personnel actions and set the agenda for its next regular meeting.
- Presentation by Moseley Architects on the Facilities Master Plan Process
- Discussion of Fiscal Year 2022 Operating Budget priorities
- Update on Return to Learn: Forward WJCC Schools 2020-2021
- Action item: Approve Personnel Actions as presented
- Public comment via phone (757-603-6481) with 1.5-minute limit
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board met via Zoom for a budget work session. The meeting focused on discussions regarding the FY 2021-2022 budget.
- FY 2021-2022 Budget Discussion
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel issues, followed by public comments on the FY21-22 operating budget and a regular meeting. The board will consider consent agenda items including personnel actions and several resolutions, and will discuss the Return to Learn plan for reopening schools. Action items include approving the December 2020 financial report and adopting the VSBA Code of Conduct.
- Public comments on FY2022 Operating Budget via phone (757-603-6481), deadline Jan 18
- Resolution R-2-21 declaring February 2021 as African American History Month
- Resolution R-3-21 declaring February 2021 as Career and Technical Education Month
- Resolution R-4-21 declaring Feb 1-5, 2021 as National School Counseling Week
- Approve Financial Report and Monthly Bills & Payroll for December 2020
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County Public Schools board is holding a budget work session to discuss the FY 2021-2022 budget. The agenda includes a call to order, approval of the agenda, and a budget discussion with an attached presentation. No decisions are listed; the session is for discussion and information.
- Budget work session at 4 p.m. in Room 300, Annex at Central Office, 117 Ironbound Road, Williamsburg, VA
- FY 2021-2022 Budget Discussion (information/discussion item)
- Attachment: School Board Budget work session - Jan 5 - FINAL.pdf (525 KB)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold its annual organizational meeting, including a closed session to discuss personnel and the superintendent's contract. The board will elect a chair, vice-chair, parliamentarian, clerk, and superintendent's designee, and appoint members to several advisory committees. All items are routine annual appointments with no financial impact.
- Closed session on personnel and superintendent's contract
- Appointment of chair, vice-chair, parliamentarian, and clerk for 2021
- Appointment of superintendent's designee (Daniel Keever, COO)
- Appointments to advisory committees (21st Century, Special Education, Student, Policy, School Liaison)
- Appointment of trustee to New Horizons Board