Williamsburg-James City County Public Schools public meetings in 2022
28 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for litigation and personnel matters, then reconvene for a work session and action items. The board will hear presentations on the FY2022 audit, ARP ESSER III fund usage, and Class of 2022 achievements, and will review policy revisions on animal dissection and testing programs.
- Closed session for probable litigation and personnel issues
- Audit report for fiscal year ended June 30, 2022 by Brown, Edwards & Company
- Overview of ARP ESSER III funding ($11,091,068.88)
- Review of revisions to Policy IGAK (alternatives to animal dissection) and Policy IL (testing programs)
- School board annual self-evaluation
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board, Board of Supervisors, and City Council will hold a joint meeting to discuss the state budget's impact on K-12 education and review the Superintendent's proposed FY24-FY33 Capital Improvement Plan. The agenda includes presentations from Jim Regimbal of Fiscal Analytics Ltd. and the superintendent, with no formal votes scheduled except approvals for two members to attend electronically.
- State budget presentation by Jim Regimbal on K-12 education implications
- Superintendent's proposed FY24-FY33 Capital Improvement Plan presentation
- Approval to allow Mrs. Sadler to attend via electronic communication
- Approval to allow Mr. Maslin to attend via electronic communication
- Meeting at James City County Recreation Center, 5301 Longhill Rd, Williamsburg, VA
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a public hearing and discussion on the FY2024 Capital Improvement Plan, review a proposed contract for door locking system upgrades, and consider revisions to instructional materials policies. The board will also enter a closed session for personnel matters and hear a presentation from WHRO on educational services.
- Public hearing on FY2024 Capital Improvement Plan
- Discussion of FY24-33 Superintendent's Proposed Capital Improvement Plan
- Review of contract award for door locking system upgrades (funded at $2,678,307)
- Review of revisions to Policy IIA (Instructional Materials) and Policy IIAB (Supplementary Materials)
- Approval of financial report and monthly bills & payroll for October 2022
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a work session to discuss and potentially act on several items. Key topics include a strategic plan update on recruitment and compensation, a ten-year enrollment projection update, a proposed capital improvement plan, a grants fund budget amendment, a staff bonus payment, and the 2023-2024 program of studies. The board will also hear public comments and certify the closed session.
- Review of staff bonus payments: $500 for <4 hrs/day, $750 for 4-6 hrs/day, $1,000 for 6+ hrs/day; substitutes eligible for $750 after 100 days
- Amendment to FY23 Grants Fund Budget to $18,428,286, including $261,050 for COVID-19 testing and $337,500 for school security officers
- Review of FY24-33 Superintendent's Proposed Capital Improvement Plan
- FY23 Ten-Year Enrollment Projection Update from FutureThink
- Strategic Plan Update on Goal 5: Recruitment and Compensation
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a public hearing on the FY2024 Capital Improvement Plan, then convene its regular meeting to approve consent agenda items including financial reports, minutes, and policy revisions. The board also met in closed session for personnel matters.
- Public hearing on FY2024 Capital Improvement Plan
- Approval of Financial Report and Monthly Bills & Payroll for September 2022
- Approval of Resolution R-18-22 declaring National School Psychology Week (Nov 7-11, 2022)
- Revisions to Policy JHCC/GBEC on Communicable Diseases
- Revisions to Policy JHCD on Administering Medication to Students
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then reconvene for a work session and action items. Key discussions include a proposed $257,082.58 change order for the Berkeley Middle School cooling tower replacement, FY24 Ten-Year Capital Improvement Plan committee recommendations, and planning for school tier/start times for SY23-24. The board will also review minor policy revisions on communicable diseases and administering medication to students.
- Review of Virtexco's proposed change order to IFB#2022715 for Berkeley Middle School cooling tower replacement, $257,082.58
- FY24 Ten-Year Capital Improvement Plan committee recommendations, with public hearing scheduled for October 18, 2022
- Discussion of school tier/start times restructuring for 2023-2024 school year
- Review of revisions to Policy JHCC/GBEC on communicable diseases (minor change)
- Review of revisions to Policy JHCD on administering medication to students, including stock albuterol inhalers
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will convene a closed session at 5:45 p.m. to discuss personnel issues and advisory committee appointments, followed by a regular meeting at 6:30 p.m. The regular meeting includes approval of the August 2022 financial report and monthly bills, minutes from prior meetings, a resolution declaring October as Bullying Prevention Month, and a release from compulsory attendance for a student. Public comment is limited to 1 minute 30 seconds per speaker.
- Closed session for personnel issues and advisory committee appointments under Va. Code § 2.2-3711(A)(1)
- Approval of Financial Report and Monthly Bills & Payroll for August 2022
- Approval of Resolution R-17-22 declaring October as Bullying Prevention Month
- Approval of Release from Compulsory Attendance, Case #R2223-02
- Approval of minutes from meetings on 8-16-22, 9-6-22, and 9-8-22
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board, Board of Supervisors, and City Council are holding a joint meeting. The agenda includes procedural items such as roll calls and approvals, followed by a closed session to discuss security plans for governmental facilities. After reconvening, each body will certify the closed session and then adjourn.
- Approval to allow Mr. Icenhour to attend via electronic communication
- Closed session under Va. Code §2.2-3711(A)(19) for security discussions
- School Board motion to convene closed session carried (7 ayes)
- Certification of closed session by each body
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting to review the preliminary financial report for June 2022, amendments to the FY23 Operating Fund and Grants Fund budgets, and a contract award for foundational literacy decodable texts. The board will also hold closed sessions for litigation, public safety, and personnel matters, and will hear public comments.
- Review of preliminary financial report and year-end spending plan for June 2022
- Amendment to FY23 Operating Fund Budget to $160,298,500 (increase of $393,500)
- Amendment to FY23 Grants Fund Budget to $17,829,736 (includes $1,131,369 ARPA bonus payments and $78,867 health workforce grant)
- Review award of contract for RFP #20221287 - Foundational Literacy Decodable Texts
- Closed sessions for probable litigation, public safety briefing, and personnel issues
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will convene a closed session at 6:00 p.m. to discuss personnel matters, followed by a regular meeting at 6:30 p.m. The board will vote on a consent agenda that includes approving the July 2022 financial report, meeting minutes, and revisions to several policies, including electronic participation in meetings and non-locally funded programs. Public comment is limited to 1 minute 30 seconds per speaker.
- Closed session for personnel issues (appointments, status changes, leaves, separations, stipends) under Virginia Code § 2.2-3711(A)(1)
- Approve Financial Report and Monthly Bills & Payroll for July 2022
- Approve revisions to Policy BDD (Electronic Participation in Meetings from Remote Locations)
- Approve revisions to Policy DO (Non-Locally Funded Programs)
- Approve revisions to Policy GCPB (Resignation of Professional Staff Members)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is holding a closed session for personnel matters and a work session to review several proposed agenda items, including authorizing city/county use of school buses, the FY2024 budget calendar, food and consumables purchases, meal price increases, and a contract for an adaptive online math program. No final votes on these items are scheduled; the board is expected to vote at the August 16, 2022 meeting.
- Review authorization for city/county use of school buses (per § 22.1-182)
- Review FY2024 budget calendar (July 1, 2023–June 30, 2024)
- Review 2022-2023 CNS food and consumables purchases: Flowers (bread) $210,000, JL Culpepper (food) $6,428,000, Riverside (paper) $775,200 cumulative
- Review 2022-2023 meal price increase: lunch +$.35 elementary/middle, +$.40 high school; breakfast +$.25
- Review award of contract for RFP #20221084, Adaptive Online Mathematics Program for Grades K-5
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a closed session for student appeals and personnel matters, then reconvened for a work session and action items. They approved personnel actions and minutes, and reviewed proposed items including nonresident tuition rates, student fee schedule revisions, and authorization for staff to sign state documents. Public comment was limited to 1 minute 30 seconds per speaker due to pandemic precautions.
- Reviewed nonresident tuition rates for 2022-23: regular education $12,399 (up 4.63%), special education $21,348 (up 6.65%)
- Reviewed revisions to Policy JN Appendix A student fee schedule for 2022-23
- Reviewed authorization for CFO Rene Ewing, COO Daniel Keever, and Asst. Supt. Sean Walker to sign state documents through Aug 15, 2023
- Approved personnel actions as presented
- Approved minutes from June 21, 2022 meeting
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for a student appeal and personnel matters, then a regular meeting to discuss annual advisory committee reports, the FY2022 year-end projection, and proposed agenda items including employee appreciation bonuses and a fire suppression services contract.
- Employee appreciation bonus payments: $500 (under 4 hrs/day), $750 (4-6 hrs/day), $1,000 (6+ hrs/day), $750 for long-term substitutes; estimated cost $1,955,000
- Review of RFP #20221180 for fire suppression systems inspections, testing and maintenance services
- Discussion of Fiscal Year 2022 year-end projection (preliminary, unaudited)
- Annual reports from 21st Century and Career Ready, Student Advisory, and Special Education Advisory committees
- Closed session for student appeal case #22-404 and superintendent's evaluation
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then reconvene for a work session and action items. The board will review the results of a feasibility study for building dedicated Pre-K space at two elementary school sites, along with proposed revisions to the 2022-2023 Student Code of Conduct and federal grant applications. The agenda was amended to add an employee reassignment item and a purchase request for boiler replacements at Matthew Whaley Elementary.
- Pre-K construction feasibility study results presented by RRMM Architects
- 2022-2023 Student Code of Conduct revisions reviewed, with $10,000 budgeted
- Federal programs grants totaling $1,979,308.77 for Title I-IV reviewed
- VHSL memberships for Jamestown, Lafayette, and Warhill High Schools reviewed
- Agenda amended to add employee reassignment and Matthew Whaley boiler replacement purchase
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board met to discuss public safety plans, personnel issues, and financial reports. The board also reviewed a proposed $25,000 increase for a transportation contract with ALC Schools, LLC.
- Adoption of the FY23 operating budget totaling $183,520,200
- Proposed $25,000 amendment to ALC Schools, LLC contract for student transportation
- Closed session discussion regarding public safety plans
- Closed session review of personnel issues including appointments and stipends
- Approval of April 2022 financial reports, bills, and payroll
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters and the superintendent's contract, then reconvene for a work session and action items. The board will review several proposed agenda items, including a language instruction program contract, restroom renovations at Toano Middle School, architectural services for a cafeteria expansion at Jamestown High School, and outdoor shade structures. The board also approved adding six new items to the agenda, including textbook adoptions for social studies and AP courses.
- Review RFP #2022928 for Language Instruction Educational Program (LIEP) with Ellevation Inc., first-year cost $17,110
- Review IFB #20221059 for Toano Middle School restroom renovations, budgeted $386,000
- Review RFP #20221058 for architectural services for Jamestown High School cafeteria expansion, budgeted $221,000
- Review purchase of shade structures for 14 schools under Omnia Cooperative Contract #R220202, funded by American Rescue Plan
- Approved agenda amendment adding textbook adoption items for Virginia Studies, AP US History, AP US Government, and AP Economics
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will convene a closed session to discuss personnel matters, then hold a regular meeting to approve the consent agenda, which includes financial reports, meeting minutes, and resolutions recognizing appreciation weeks. The meeting is largely procedural, with no major policy decisions or public hearings on the agenda.
- Closed session for personnel issues at 5:45 p.m. in Room 300, Annex, 117 Ironbound Road
- Approval of Financial Report and Monthly Bills & Payroll for March 2022
- Approval of minutes from 3-15-22 and 4-12-22 meetings
- Resolution R-14-22 declaring May 2-6, 2022 as Teacher Appreciation Week
- Resolution R-15-22 declaring May 2-6, 2022 as School Nutrition Employee Appreciation Week
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting for a work session and action items, including closed sessions for personnel and litigation. The board will review several proposed agenda items, including the Special Education Annual Plan, the Career and Technical Education Perkins Grant, and two emergency communication equipment purchases totaling over $1.27 million. Public comment is limited to 1 minute 30 seconds per speaker, and the meeting is held at the Central Office Annex.
- Review of Special Education Annual Plan 2022-2023 and Title VI-B Flow-Through Funds
- Review of Local Plan and Budget for Career & Technical Education (Carl D. Perkins Grant) for SY2022-2023
- Request to purchase six Emergency Radio Bi-Directional Antennas for schools at a total cost of $297,990.32
- Purchase request for replacement of 270 Emergency Radios at a total cost of $975,356.37
- Review of Social Studies Curriculum Resource Adoption
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board met to review personnel matters in closed session and conduct a regular meeting. The board approved the February 2022 financial report, payroll, and several administrative resolutions.
- Approval of February 2022 Financial Report, monthly bills, and payroll
- Resolution R-09-22 designating April 2022 as Month of the Military Child
- Resolution R-10-22 designating April as School Library Month
- Closed session discussion regarding personnel appointments, leaves, and stipends
- Approval of meeting minutes from February 15, March 1, and March 11, 2022
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board, Board of Supervisors, and City Council will hold a joint meeting to discuss the FY2023 operating budget. The agenda includes only the budget discussion and procedural items like roll call and adjournment.
- FY2023 Operating Budget discussion
- Superintendent's Proposed Operating Budget presentation
- Joint meeting of School Board, Board of Supervisors, and City Council
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is reviewing the proposed Fiscal Year 2023 operating budget. The board is also considering a request for a permanent easement at Warhill High School to support stormwater protection.
- Public hearing on the proposed FY2023 Operating Budget
- Review of a request for a permanent 9.723-acre easement at 4615 Opportunity Way
- Design progress update for the Warhill High School Auxiliary Gym
- Overview of pandemic-related grant funds, including ESSER II and ESSER III
- Closed session briefings regarding litigation and personnel issues
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will convene a closed session at 6:00 p.m. to discuss personnel matters, followed by a regular meeting at 6:30 p.m. The regular meeting includes routine items such as approving the January 2022 financial report, minutes from prior meetings, and a resolution recognizing National School Social Work Week. Public comment is limited to 1 minute 30 seconds per speaker.
- Closed session for personnel issues (appointments, leaves, separations, stipends) under Virginia Code § 2.2-3711(A)(1)
- Approval of financial report and monthly bills & payroll for January 2022
- Approval of minutes from meetings on 1-18-22, 1-20-22, and 2-1-22
- Resolution R-5-22 recognizing National School Social Work Week (March 6-12, 2022)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting to review proposed revisions to the 2021-2022 school calendar, discuss development of the 2022-2023 calendar, and consider bids for HVAC, roof, and floor replacement projects at three schools. The board will also hold a closed session for personnel matters and receive public comments.
- Review revisions to 2021-2022 school calendar, including finalizing graduation for June 10, 2022, and adding a teacher workday on April 29, 2022
- Review 2022-2023 school calendar development options
- Review Invitation for Bid #202-2715 for Berkeley Middle School HVAC replacement and roof repairs (budgeted $679,036 in FY19/FY20, $2,005,800 in FY22, plus $2,214,575 grant)
- Review Invitation for Bid #202-2656 for James River Elementary School partial floor replacement (budgeted $294,920)
- Review Invitation for Bid #202-2652 for interior refurbishment of Stonehouse Elementary School
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a special call meeting to discuss and act on Executive Order Two (2022) and SB1303 (2021) regarding COVID-19 mask mandates in schools. The board voted to continue complying with SB1303, which requires adherence to CDC mitigation strategies including universal indoor masking, rejecting a motion to allow parents to opt their children out of mask mandates. The meeting also included a closed session for legal consultation and procedural items.
- Motion to allow parents to opt children out of mask mandates failed (2-4)
- Motion to continue complying with SB1303 and CDC mask guidance carried (4-2)
- Closed session with legal counsel under Va. Code § 2.2-3711(A)(8)
- Approval for Dr. Beers and Mrs. Young to attend via electronic communication
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a public hearing on the FY23 operating budget, followed by a regular meeting. The board will also discuss the Forward WJCC Schools 2021-2022 plan, which addresses in-person learning decisions guided by public health officials. Consent agenda items include approval of financial reports for November and December 2021 and meeting minutes.
- Public hearing on FY23 operating budget
- Discussion of Forward WJCC Schools 2021-2022 plan
- Approval of financial reports and monthly bills/payroll for November and December 2021
- Approval of minutes from January 4, 2022 budget work session and meeting
- Closed session for personnel issues
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board met on January 18, 2022, starting with a closed session to review a personnel investigation appeal and potential litigation, followed by a certification of that session. The board then held a budget work session to discuss the FY 2022-2023 budget, with an attached presentation. The agenda is largely procedural, with the main substantive item being the budget discussion.
- Closed session to consider personnel investigation appeal under Policies GB and GBA and potential litigation (Va. Code § 2.2-3711(A)(1) and (7))
- Approval for Dr. Beers to attend via electronic communication (approved, Dr. Beers abstained)
- FY 2022-2023 Budget Discussion with attached presentation (Budget Worksession_011822_FINAL.pdf)
- Meeting held at James Blair Middle School Gymnasium, 101 Longhill Road, Williamsburg, VA
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County Public Schools board met for a budget work session to discuss the FY 2022-2023 budget. The board approved allowing Mrs. Ortego to attend via electronic communication and approved the agenda. The meeting was primarily a discussion session with no final budget decisions made.
- Budget work session for FY 2022-2023
- Approval for Mrs. Ortego to attend via electronic communication
- Agenda approved as presented
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is holding its annual organizational meeting, where it will elect a chair, vice-chair, parliamentarian, and appoint a clerk, deputy clerk, and superintendent's designee for 2022. The board will also appoint members to advisory committees. The meeting begins with a closed session for personnel matters, followed by the public organizational meeting and work session.
- Closed session for personnel issues (appointments, leaves, separations, stipends) at 6:00 p.m.
- Appointment of chair, vice-chair, and parliamentarian for 2022
- Appointment of Beth Allar as clerk and Starr Robinson as deputy clerk
- Appointment of Daniel Keever as superintendent's designee
- Appointments to 21st Century and Career Ready, Special Education, and Student Advisory Committees