Williamsburg-James City County Public Schools public meetings in 2023
22 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a work session and action items. They will hear the independent audit report for FY2023, discuss the ALL In Virginia initiative funded at $2,568,447, review Class of 2023 achievement data, and conduct their annual self-evaluation. Action items include approving personnel actions, meeting minutes, and the FY25-34 Capital Improvement Plan.
- Audit report for fiscal year ended June 30, 2023 by Cherry Bekaert LLP
- ALL In Virginia Initiative funds totaling $2,568,447.00
- Portrait of a Graduate: Class of 2023 data on SATs, ACTs, AP Exams
- Approval of FY25-34 Superintendent's Proposed Capital Improvement Plan
- Closed session for personnel issues per Virginia Code § 2.2-3711(A)(1)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board, City Council, and Board of Supervisors will hold a joint meeting at 8:30 a.m. on December 1, 2023, at the Stryker Center. The main agenda item is a presentation of the Superintendent's Proposed FY25-FY34 Capital Improvement Plan (CIP), which is an information/discussion item. The meeting is scheduled to adjourn at 10:30 a.m.
- Presentation of Superintendent's Proposed FY25-FY34 Capital Improvement Plan
- Attachments include CIP documents, project descriptions, and enrollment reports
- Joint meeting of School Board, Board of Supervisors, and City Council
- Meeting at Stryker Center, 412 N. Boundary Street, Williamsburg, VA
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a public hearing on the FY2025 Capital Improvement Plan, consider a student discipline case in closed session, and address personnel matters. The board will also vote on consent agenda items including financial reports, meeting minutes, and policy revisions.
- Public hearing on FY2025 Capital Improvement Plan
- Closed session for student discipline case #2324-004
- Closed session for personnel issues
- Approval of financial report and monthly bills for October 2023
- Policy revisions and creation regarding superintendent qualifications and appointment
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a work session to discuss enrollment projections, a school board evaluation tool, attendance and restorative center data, and recruitment/compensation updates. They will also review the superintendent's proposed FY25-34 Capital Improvement Plan and amendments to the FY24 operating and grants fund budgets.
- Review of FY25-34 Superintendent's Proposed Capital Improvement Plan
- Amendment to FY24 Operating Fund Budget reclassifying $1,427,000 from local to state revenue
- Amendment to FY24 Grants Fund Budget to $14,558,452, including $2,568,447 in ALL In funding
- FY24 Ten-Year Enrollment Projection Update by FutureThink
- Attendance and Restorative Center first marking period data update
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting to hold a public hearing on the FY2025 Capital Improvement Plan, hear public comments, and consider a consent agenda that includes approving the September 2023 financial report and monthly bills/payroll, meeting minutes, and resolutions recognizing National School Psychology Week and Native American Heritage Month. The board also convened a closed session for personnel matters. The agenda is largely procedural, with the public hearing being the main substantive item.
- Public hearing on FY2025 Capital Improvement Plan
- Approval of Financial Report and Monthly Bills & Payroll for September 2023
- Approval of Resolution R-18-23, National School Psychology Week (Nov 6-10, 2023)
- Approval of Resolution R-19-23, Native American Heritage Month (November)
- Closed session for personnel issues (appointments, leaves, stipends)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session on personnel and the superintendent's contract, then reconvene for a work session and action items. They will review revisions to the 2023-2024 school calendar, options for the 2024-2025 calendar, a $295,772 boiler replacement at Stonehouse Elementary, and the FY25 Capital Improvement Plan recommendations. The board will also discuss academic progress and policy revisions.
- Review revisions to 2023-2024 school calendar, adding student holiday on June 14, 2024 for graduation
- Review 2024-2025 school year calendar options
- Review $295,772 purchase and budget transfer for Stonehouse Elementary boiler replacements
- Review FY25 Ten-Year Capital Improvement Plan Committee recommendations
- Review revisions to Policy LBD (Home Instruction) and Policy IGBG (Homebound Instruction)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for personnel matters, then a regular meeting to discuss the preliminary FY2023 year-end financial report and approve consent agenda items including financial reports, minutes, and a bullying prevention resolution.
- Discussion of Fiscal Year 2023 Year-End Financial Report (preliminary, unaudited)
- Approval of Financial Report and Monthly Bills & Payroll for June 2023
- Approval of Financial Report and Monthly Bills & Payroll for August 2023
- Approval of Resolution R-16-23, Bullying Prevention Month (October)
- Closed session for personnel issues and advisory committee appointments
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for legal and personnel matters, then reconvene for a work session and action items. They will review an amendment to the FY24 Grants Fund Budget, a 2023-24 textbook selection and adoption proposal, and a purchase request for cellular amplifiers and installation. The board will also certify the closed session and approve the agenda.
- Review amendment to FY24 Grants Fund Budget to $11,990,005, including a $210,105 School Security Officer grant with a $239,895 local match
- Review 2023-24 textbook selection and adoption proposal for K-5 literacy, world languages, math, and science, with projected costs ranging from $19,200 to $1,796,000
- Review purchase request for cellular amplifiers, associated equipment, and installation
- Closed session for legal advice on policy adoption and joint operation contract, and personnel issues
- Motion to delay discussion of agenda items 5.03, 5.04, and 5.05 until after item 6
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session to review two student appeals and personnel matters, followed by a regular meeting to certify the closed session, approve the agenda, and consider consent agenda items including financial reports, minutes, and policy revisions. The board will also hear public comments and recognize students and staff.
- Closed session to review student appeal reports #2223-A14 and #2223-A17
- Closed session for personnel issues including appointments, leaves, and stipends
- Approval of financial report and monthly bills & payroll for July 2023
- Revisions to policy JHCD (administering medication to students) adding Naloxone provisions
- Creation of new policy JJAF on student-athlete sudden cardiac arrest
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting in closed session for personnel matters and the superintendent's evaluation, then in open session to review several proposed agenda items. These include the Fiscal Year 2025 budget calendar, authorization for city/county use of school buses, food and consumables purchases, and a request for proposals for special education related services. The board is expected to vote on these items at its August 15, 2023 meeting.
- Review FY2025 budget calendar, with vote scheduled for Aug. 15, 2023
- Authorization for City of Williamsburg and James City County to use school buses
- CNS food and consumables purchases: Hershey ($254,744.30 cumulative), PET milk ($1,540,933.95), Trident Beverage ($136,490.45)
- RFP #20240143 for Special Education Related Services (speech, OT, PT, etc.)
- Closed session for personnel issues and superintendent's evaluation
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is holding a closed session for litigation and personnel matters, followed by a work session to review proposed agenda items. Key items include setting nonresident tuition rates for 2023-2024, revising the student fee schedule, and discussing a solar energy partnership with Dominion Energy Solutions. The board also approved allowing two members to attend remotely and certified the closed session.
- Proposed nonresident tuition rates: $12,978 for regular education (up 4.67%) and $22,602 for special education (up 5.88%) for FY24
- Review of solar energy feasibility with Dominion Energy Solutions; no upfront cost to WJCC, only energy purchase via long-term PPA
- Revisions to Policy JN Appendix A student fee schedule for 2023-24
- Authorization for CFO Rene Ewing, Deputy Superintendent Daniel Keever, and Assistant Superintendent Sean Walker to sign state documents in superintendent's absence
- Closed session for probable litigation and superintendent's evaluation
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a special call meeting to discuss personnel matters in a closed session, as permitted by Virginia law. After the closed session, the board certified the session and approved the personnel actions as presented. The meeting was procedural, with no public discussion of specific personnel details.
- Closed session for personnel issues under § 2.2-3711(A)(1) of the Code of Virginia
- Approval of personnel actions including appointments, status changes, leaves, separations, and stipends
- Motion to approve agenda carried unanimously
- Motion to certify closed session carried unanimously
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a closed session for personnel matters, then a regular meeting where it approved the consent agenda, which included the May 2023 financial report and monthly bills/payroll, meeting minutes, and revisions to three policies: Family Life Education, Driver Education, and Teaching About Controversial Issues. The board also certified the closed session and approved the agenda.
- Approved May 2023 financial report and monthly bills & payroll
- Approved revisions to Policy IGAH, Family Life Education
- Approved revisions to Policy IGAJ, Driver Education
- Approved revisions to Policy INB, Teaching About Controversial Issues
- Approved minutes from May 16 and June 6, 2023 meetings
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting for a closed session on personnel, followed by a work session and action items. The board will hear design updates for two school construction projects and review several proposed purchases, including a solar installation, ten school buses, and site work for a temporary classroom trailer, with votes expected at the June 20 meeting.
- Design progress update for Jamestown High School cafeteria expansion (architect: Hudson & Associates, $235,080)
- Design progress update for Lafayette High School Annex Building 900 renovation (architect: Moseley Architects, $251,025)
- Review of solar installation proposal with Dominion Energy Solutions (no upfront cost, long-term PPA)
- Purchase of ten school buses from Sonny Merryman, Inc. for $1,401,588
- Site work for temporary classroom trailer at Stonehouse Elementary School, estimated $252,800 (ARP funded)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting to review and potentially approve the division's application for the VSBA Excellence in Workforce Readiness Award, which highlights a mock interview program with local businesses. The board will also hold a closed session for personnel matters and consider a consent agenda that includes financial reports, minutes, a compulsory attendance release, and a technology policy revision.
- Review and possible approval of VSBA Excellence in Workforce Readiness Award application
- Closed session for personnel issues (appointments, leaves, separations, stipends)
- Approval of April 2023 financial report and monthly bills & payroll
- Approval of release from compulsory attendance, Case # R2223-06
- Approval of revisions to Policy IIBEA/GAB (Acceptable Technology System Use)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting for a closed session on personnel matters, followed by a work session and action items. The board will review several proposed agenda items, including a $162,175.50 purchase of student laptops and desktop computers, a contract award for restroom renovations at Clara Byrd Baker Elementary, and a carpet replacement contract at Matthew Whaley Elementary. These items are scheduled for approval at the April 18, 2023 meeting.
- Purchase request for 145 high school student laptops and 115 desktop computers for yearbook labs and media centers, totaling $162,175.50, using TIPS contract with Lenovo.
- Review of award for Invitation for Bid #20230938, Clara Byrd Baker Restroom Renovations, with $343,000 in FY23 CIP funding.
- Review of contract #080819 for carpet replacement at Matthew Whaley Elementary School.
- Review of Local Plan and Budget for Career & Technical Education (Carl D. Perkins Grant) for SY2023-2024, with no cost to the plan.
- Review of revisions to Advisory Committee Bylaws for SEAC, CTE (renamed Career Ready Advisory Committee), and Student Advisory Committee.
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board, Board of Supervisors, and City Council are holding a joint meeting to discuss the FY2024 operating budget. The agenda includes calls to order, roll calls, and a presentation on the budget, followed by adjournment. No votes are scheduled; the item is for information and discussion.
- FY2024 Operating Budget discussion with attached presentations and budget book
- Joint meeting of School Board, Board of Supervisors, and City Council
- Meeting held at Stryker Center, 412 N. Boundary Street, Williamsburg, VA
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session for litigation and personnel matters, then a work session to review several proposed agenda items, including architectural services for two new preschool centers, Warhill High School interior renovations, a laptop purchase, and a budget transfer. The board is also expected to certify the closed session and approve the agenda. Public comment is limited to 1 minute 30 seconds per speaker.
- Review RFP #9-20230757 for architectural services to design two 252-student preschool centers at Norge Elementary and Clara Byrd Baker Elementary; $3,074,940 available for design services
- Review IFB #20230735 for Warhill High School interior renovations (flooring, carpet, painting); $1,560,795 remaining for construction
- Review purchase of 1,631 laptops (1,100 Windows for high school students, 150 Chromebooks, 325 Windows for teachers, 56 for admin) totaling $1,177,326 via TIPS contract with Lenovo
- Review budget transfer of $200,000 from instruction to student attendance & health to cover speech/occupational therapist vendor contracts
- Closed session for probable litigation and personnel issues (appointments, stipends, leaves, separations)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board met for a budget work session to discuss the FY 2023-2024 budget. The board approved allowing Mrs. Young to attend via electronic communication due to a medical condition and approved the agenda. The main item was a discussion of the FY24 preliminary budget outlook.
- FY 2023-2024 budget discussion
- Approval for Mrs. Young to attend via electronic communication
- Approval of the agenda
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a public hearing on the FY24 operating budget, preceded by closed sessions for personnel and legal matters. The board will also consider routine consent agenda items, including financial reports and minutes. The agenda includes a motion to allow a member to attend electronically due to a medical condition.
- Public hearing on FY24 operating budget
- Closed session on personnel investigation appeal
- Closed session on probable litigation
- Approval of financial reports for November and December 2022
- Approval of minutes from January 5, 2023 meetings
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held its annual organizational meeting, appointing leadership and committee members for 2023. The board also entered a closed session for personnel matters and certified that session. All actions were approved unanimously.
- Appointed Greg Dowell as chair and Sarah Ortego as vice-chair for 2023
- Appointed James Beers as parliamentarian
- Appointed Beth Allar as clerk and Starr Robinson as deputy clerk
- Appointed Daniel Keever as superintendent's designee
- Approved closed session for personnel issues under Virginia Code § 2.2-3711(A)(1)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board met for a budget work session to discuss the FY 2023-2024 budget. The agenda included routine opening items and a single substantive discussion item on the budget. The board approved the agenda and allowed a member to attend remotely.
- FY 2023-2024 Budget Discussion (information/discussion item)
- Approval to allow Mrs. Hundley to attend via electronic communication from Cancun, Mexico
- Approval of the agenda as presented