Williamsburg-James City County Public Schools public meetings in 2025
35 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board met on December 16, 2025, to discuss financial accountability, student enrollment challenges, and budget planning for the 2027 fiscal year. The board also conducted a closed session for personnel matters and certified its closed meeting proceedings.
- Independent audit of FY2025 school funds presented by Cherry Bekaert LLP
- Redistricting process update for elementary and secondary schools due to capacity constraints and new pre-K centers
- FY2027 operating budget overview presented with county/city contributions of $104.5M and $14.45M respectively
- School Board annual self-evaluation conducted to assess operational effectiveness
BoardDocs Imported Meetings (2008-2026)
The School Board, Board of Supervisors, and City Council will hold a joint meeting to discuss the superintendent’s proposed FY27–FY36 Capital Improvement Plan, the annual Elevate ’28 stakeholder survey results, and a transition report. The meeting is scheduled for 8:30 a.m. at Legacy Hall, 4301 New Town Avenue, Williamsburg, VA, and is open to the public via livestream.
- Presentation of Superintendent's Proposed FY27–FY36 Capital Improvement Plan
- Elevate ’28 Annual Stakeholder Survey Report review
- Superintendent's Transition Report discussion
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a regular meeting on November 18, 2025, at Berkeley Middle School. The board convened in closed session to discuss special education legal matters and personnel issues before certifying the closed session. During the public meeting, the board approved the October 2025 financial report and minutes from prior meetings, and revised two personnel-related policies.
- Approval of October 2025 financial report and monthly bills & payroll
- Approval of revisions to Policy GAA (Staff Time Schedules) and Policy GBL (Personnel Records)
- Certification of closed session discussing special education legal matters and personnel issues
- Public hearing on FY2027 Capital Improvement Plan held
- Recognition of students and staff, including a spotlight on Toano Middle School
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is discussing long-term enrollment projections and a proposed 10-year Capital Improvement Plan. The board is also reviewing a solar power agreement and updates to the secondary program of studies.
- Review of the Fiscal Year 27-36 Superintendent’s Proposed Capital Improvement Plan
- Proposed contract award to Dominion Energy for a Solar Power Purchase Agreement
- Review of the 2026-2027 Secondary Program of Studies with estimated costs of $2,700 for printing and $4,000 for translation
- FY26 Ten-Year Enrollment Projection Update provided by FutureThink
- Closed session to discuss personnel appointments, status changes, leaves, separations, and stipends
BoardDocs Imported Meetings (2008-2026)
The School Board, Board of Supervisors, and City Council are holding a joint meeting to consider and adopt a joint resolution authorizing a contract for the joint operation of the Williamsburg-James City County public school system. The School Board has already voted to approve the resolution. The meeting also includes an academic achievement update.
- School Board, Board of Supervisors, and City Council each consider adopting a joint resolution to enter into a contract for joint operation of WJCC schools
- School Board approved the resolution (motion carried) with 7 aye votes
- Academic Achievement Update presented as an information/discussion item
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a closed session to discuss a joint school operations contract and personnel matters, then reconvened for a work session. The board reviewed a proposed amendment to the FY26 Grants Fund Budget totaling $7,028,876, a $940,000 budget transfer for special education services, and a purchase request for a Lafayette High School serving line replacement. A vote on these items is scheduled for the October 21, 2025 meeting.
- Review amendment to FY26 Grants Fund Budget to $7,028,876, including $206,865 for school security officers and $49,511 for security equipment at three elementary schools
- Review $940,000 budget transfer for special education services to fund contractor positions due to staffing vacancies
- Review purchase request for Lafayette High School serving line replacement under VASCUPP contract
- Approved personnel actions and appointments to the Career Ready Advisory Committee
- Received accountability, accreditation, and academic progress update with spring 2025 SOL data
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will meet on September 16, 2025, starting with a closed session at 5:30 p.m. to discuss legal advice on contract negotiations and personnel matters, followed by a regular meeting at 6:30 p.m. The regular agenda includes approval of financial reports for June and August 2025, minutes from prior meetings, and a resolution declaring October as Bullying Prevention Month. Public comment is limited to two minutes per speaker.
- Closed session for consultation with legal counsel regarding contract negotiations (Va. Code § 2.2-3711(A)(8))
- Closed session for personnel issues and advisory committee appointments (Va. Code § 2.2-3711(A)(1))
- Approval of Financial Report and Monthly Bills & Payroll for June 2025 and August 2025
- Approval of Resolution R-18-25 declaring October as Bullying Prevention Month
- Approval of minutes from the regular meeting on 8-19-25, work session on 9-2-25, and retreat on 9-12-25
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is holding a retreat on September 12, 2025, at the William & Mary School of Education. The agenda includes board governance training with the Virginia School Boards Association, a self-evaluation, and standard operating procedures. Senior leadership will provide strategic planning updates on the Elevate '28 priorities, covering academic achievement, safety, efficiency, workforce culture, and community engagement. No votes or decisions are scheduled; the meeting is for information and discussion only.
- Board governance training with the Virginia School Boards Association
- School board self-evaluation and standard operating procedures discussion
- Strategic planning updates on Elevate '28 Key Priorities and Supporting Priorities
- Retreat held at William & Mary School of Education, 301 Monticello Avenue, Williamsburg, VA
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will review the Fiscal Year 2025 year-end financial report and proposed commitments of fund balance, including a healthcare reserve and textbook fund. The board will also review a textbook selection and adoption proposal for multiple courses, a request for proposal for plagiarism prevention and AI detection software, and a purchase request for playground upgrades at Laurel Lane Elementary School. A closed session is scheduled to discuss personnel issues. Votes on these items are expected at the September 16, 2025 meeting.
- Review of Fiscal Year 2025 Year-End Financial Report and proposed commitments of fund balance to a healthcare reserve and textbook fund.
- Review of 2025-2026 Textbook Selection and Adoption Proposal for courses including AP English, Geometry, K-3 Social Studies, and 4-5 Science, with a projected total cost of $667,225.
- Review of Request for Proposal #20250543 for Plagiarism Prevention and AI Detection Software for grades 6-12, with an initial two-year contract cost of $43,435.50.
- Review of Purchase Request for Playground Upgrades for Laurel Lane Elementary School, with funding of $358,000 approved in the FY26 CIP.
- Closed session at 4:00 p.m. to discuss personnel issues, including appointments, leaves, and stipends.
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a closed session for personnel and superintendent evaluation, then approved the consent agenda including the July 2025 financial report and monthly bills, a resolution for National Hispanic Heritage Month, and two compulsory attendance releases. The board also approved personnel actions, meeting minutes, and the Fiscal Year 2027 budget calendar, which outlines the budget development process from September 2025 through May 2026.
- Approved Financial Report and Monthly Bills & Payroll for July 2025
- Approved Resolution R-17-25 declaring Sept 15–Oct 15, 2025 as National Hispanic Heritage Month
- Approved release from compulsory attendance for cases #R2526-02 and #R2526-03
- Approved Fiscal Year 2027 Budget Calendar
- Approved personnel actions including appointments, status changes, and stipends
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will review and prepare to vote on several items at its August 19 meeting, including the Fiscal Year 2027 budget calendar, a $176,106 contract for cross-curricular literacy resources for grades 6-12, and a $810,250 purchase of laptops and desktops for teachers and media centers. The board also discussed authorizing city and county use of school buses. The board first met in closed session to discuss personnel matters.
- Review of Fiscal Year 2027 Budget Calendar, with a vote scheduled for August 19, 2025
- Review of $176,106 contract award to Newsela for cross-curricular literacy resources for grades 6-12, with a vote scheduled for August 19, 2025
- Review of $810,250 purchase request for 740 teacher laptops and 32 media center desktops from Lenovo, with a vote scheduled for August 19, 2025
- Review of authorization to permit the City of Williamsburg and James City County to use school buses, as required by Virginia Code § 22.1-182
- Closed session held at 4:00 p.m. to discuss personnel issues, including appointments, leaves, and stipends
BoardDocs Imported Meetings (2008-2026)
The James City County School Board and Board of Supervisors held a special call meeting. The primary purpose was to enter a closed session to discuss a contract for the joint operation of schools between the County, the School Board, and the City of Williamsburg.
- Closed session regarding a public contract for the joint operation of schools between the County, the School Board, and the City of Williamsburg
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is reviewing a proposal to purchase nine school buses and updating tuition rates for nonresident students. The board also discussed personnel actions and signature authorizations for the State Department of Education.
- Proposed purchase of 9 school buses from Sonny Merryman, Inc. for $1,421,497
- Proposed 2025-2026 nonresident tuition rates: $14,323 for regular education and $24,625 for special education
- Review of the Student Fee Schedule for the 2025-2026 school year
- Approval of personnel actions including appointments, separations, and stipends
- Authorization for Rene Ewing, Sean Walker, and Cathy Worley to sign state documents
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a special call meeting to review and approve personnel matters. The session included a closed session to discuss appointments, leaves of absence, separations, and academic or athletic stipends.
- Approval of personnel actions including appointments, changes in status, reassignments, and separations
- Review of academic and athletic stipends
- Certification of closed session discussions regarding personnel issues
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a closed session for personnel issues, then a regular meeting. The board approved the May 2025 financial report and monthly bills, minutes from prior meetings, and revisions to student conduct and suspension/expulsion policies. All consent agenda items and personnel actions were approved unanimously.
- Approved Financial Report and Monthly Bills & Payroll for May 2025
- Approved revisions to Policy JFC (Student Conduct) and Policy JGD/JGE (Student Suspension/Expulsion)
- Approved minutes from the May 20 regular meeting, June 3 work session, and June 3 retreat
- Held closed session to discuss personnel appointments, leaves, separations, and stipends
- Approved personnel actions list including appointments, changes in status, and separations
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is reviewing several key items for potential votes on June 17, 2025. These include federal grant applications, a new biennial literacy plan, and revisions to the student code of conduct. The board also held a closed session to discuss personnel issues.
- Federal Program Grant Applications: Title I ($2,003,220.00), Title II ($308,000.00), Title III ($79,687.73), and Title IV ($138,144.01)
- VHSL Memberships for 2025-2026: Jamestown High ($4,003.50), Lafayette High ($4,383.00), and Warhill High ($4,124.50)
- 2025-2027 WJCC Literacy Plan aligned with the Virginia Literacy Act
- 2025-2026 Student Code of Conduct revisions with a budgeted cost of $6,000
- Closed session regarding appointments, status changes, leaves, separations, and stipends
BoardDocs Imported Meetings (2008-2026)
The Williamsburg James City County School Board will hold a retreat on June 3, 2025, immediately following the work session. The agenda includes discussion of the superintendent's transition plan and communication structures.
- Discussion of the superintendent's transition plan and communication structures
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is meeting to approve financial reports and update district policies. The board is reviewing revisions to technology use and student conduct on school buses.
- Approval of April 2025 Financial Report and Monthly Bills & Payroll
- Revisions to Policy IIBEA/GAB regarding Acceptable Technology System Use, including AI and digital literacy
- Revisions to Policy JFCC regarding Student Conduct on School Buses
- Closed session for Student Re-Entry Hearing, Case #2425-016
- Closed session for personnel issues including appointments and stipends
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board met to approve the appointment of a new superintendent. The board also reviewed proposals for new mathematics and science textbooks, as well as potential solar power agreements.
- Approval of Superintendent appointment
- $97,000 budgeted for Algebra II and Algebra II/Trigonometry textbooks
- $53,482 budgeted for AP Environmental Science textbooks
- Proposed 2025-2026 school year calendar revisions
- Solar Power Purchase Agreement Request for Proposal
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a closed session to discuss the superintendent's contract and personnel issues, followed by a regular meeting. The board will also vote on the March 2025 financial report and monthly bills, and approve minutes from prior meetings. A resolution declaring May 5-9, 2025 as National Teacher Appreciation Week is on the consent agenda.
- Closed session to discuss superintendent's contract and personnel issues at 5:30 p.m.
- Approval of Financial Report and Monthly Bills & Payroll for March 2025
- Approval of Resolution R-13-25 declaring May 5-9, 2025 as National Teacher Appreciation Week
- Approval of minutes from meetings on March 18, March 19, March 25, and April 1, 2025
- Public comment period with 2-minute speaking limit
BoardDocs Imported Meetings (2008-2026)
The Board is reviewing several purchase requests and curriculum adoptions to be voted on April 15, 2025. Discussions include new textbooks for elementary and secondary students and security hardware updates. The meeting also included a closed session regarding personnel issues.
- Purchase request for Secondary English and Language Arts (ELA) curriculum: $513,000
- Purchase request to update analog Aiphones systems across schools: $112,698
- Review of Grade K-5 Math textbooks and instructional materials adoption
- Review of SY2025-2026 Local Plan and Budget for Career & Technical Education (Carl D. Perkins Grant)
- Review of HVAC controller upgrades at Stonehouse Elementary School
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a special call meeting to approve the Fiscal Year 2026 Operating Budget. The board voted 6-1 to approve a $212,114,730 budget covering the Operating Fund, Grants Fund, State Operated Programs Fund, and Child Nutrition Services Fund. The approved budget will be forwarded to the James City County Board of Supervisors and Williamsburg City Council for consideration.
- Approved FY26 budget totals $212,114,730, including $195,232,500 for the Operating Fund
- Vote was 6-1, with Michael Hosang voting nay
- Budget includes $6,768,830 for Grants Fund, $1,330,600 for State Operated Programs, and $8,782,800 for Child Nutrition Services
- Meeting was a special call meeting with the single action item of budget approval
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a special call meeting to discuss the superintendent search. The board convened in a closed session with the executive search firm Ray & Associates to consider prospective candidates for employment.
- Closed session discussion with Ray & Associates regarding superintendent candidates
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a regular meeting on March 18, 2025, preceded by a closed session to discuss personnel matters. The board approved the consent agenda, which included the February 2025 financial report and monthly bills/payroll, minutes from prior meetings, and resolutions designating April as Month of the Military Child and School Library Month. The meeting also featured student/staff recognitions and a spotlight on Clara Byrd Baker Elementary School.
- Approval of Financial Report and Monthly Bills & Payroll for February 2025
- Approval of Resolution R-9-25 designating April 2025 as Month of the Military Child
- Approval of Resolution R-10-25 declaring April 2025 as School Library Month
- Approval of minutes from the Regular Meeting on 2-18-25, Work Session on 3-4-25, and Joint Meeting on 3-14-25
- Closed session for personnel issues including appointments, leaves, and stipends
BoardDocs Imported Meetings (2008-2026)
The School Board, Board of Supervisors, and City Council will hold a joint meeting at 8:30 a.m. at Legacy Hall. Agenda items include a mid-year academic overview and discussion of the FY2026 operating budget. The meeting is scheduled to adjourn at 10:30 a.m.
- Mid-Year Academic Overview Update
- FY2026 Operating Budget discussion
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is conducting a public hearing on the FY26 operating budget. The board is also reviewing several proposed items for a future vote on March 18, 2025, including special education plans and facility upgrades.
- Public hearing on FY26 Operating Budget
- Proposed amendment to FY25 Grants Fund Budget to $8,591,307, including a $72,395.98 grant for James Blair Middle School
- Proposed permanent easement for Verizon Virginia LLC at Bright Beginnings South Campus (3131 Ironbound Rd)
- Proposed playground upgrades for Laurel Lane, Matthew Whaley, Matoaka, Norge, and Stonehouse Elementary Schools using $300,000 from FY25 CIP and $100,691 from FY23/FY24 CIP
- Review of Special Education Annual Plan 2025-2026 and Title VI-B Flow-Through Funds
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a regular meeting and closed sessions to address legal matters, personnel issues, and cybersecurity threats. The board approved the financial report and monthly bills and payroll for January 2025.
- Approval of Financial Report and Monthly Bills & Payroll for January 2025
- Closed session regarding specific cybersecurity threats or vulnerabilities
- Closed session for personnel issues including appointments, separations, and stipends
- School Spotlight on Matoaka Elementary School
- Closed session for legal advice pursuant to Section 2.2-3711(A)(8) of the Code of Virginia
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will discuss the process and potential renaming of James Blair Middle School, review a $1.17 million HVAC upgrade at Clara Byrd Baker Elementary, and consider granting a permanent easement to James City County for the Powhatan Creek Trail. The board will also receive an annual report from the WJCC Schools Foundation and continue FY26 operating budget discussions.
- Discussion of renaming James Blair Middle School, including process, timeline, and costs
- Review of $1,173,154 HVAC dehumidification upgrade at Clara Byrd Baker Elementary School
- Review of permanent easement request to James City County for Powhatan Creek Trail access
- WJCC Schools Foundation annual status report showing over $400,000 in total contributions
- Fiscal Year 2026 operating budget discussion ahead of February 18 proposed budget presentation
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board is holding a special call meeting with the search firm Ray & Associates. The board will review community feedback and finalize the profile for the new superintendent.
- Review of community feedback presented by Ray & Associates
- Finalization of the superintendent profile
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board will hold a public hearing on the FY26 operating budget. The board is also reviewing a proposal for a $3 per hour salary increase for bus drivers effective January 1, 2025.
- Public Hearing on FY26 Operating Budget
- Proposed $3 per hour salary increase for bus drivers (estimated cost: $172,000)
- Review of revisions to the School Board’s Standard Operating Procedures
- Closed session regarding personnel issues including appointments and stipends
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County Public Schools board is meeting for a budget work session. The primary focus is a discussion regarding the FY 2025-2026 budget.
- FY 2025-2026 Budget Discussion
- USI Insurance Services Presentation
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held an organizational meeting to appoint its officers and committee members for the 2025 calendar year. The board also conducted closed sessions regarding personnel issues and a student discipline case.
- Appointed Sarah Ortego as chair for 2025
- Appointed Andrea Donnor as vice-chair for 2025
- Appointed Kimberley Hundley as parliamentarian for 2025
- Appointed Beth Allar as clerk and Starr Robinson as deputy clerk
- Closed session for Student Discipline Case #2425-043
BoardDocs Imported Meetings (2008-2026)
The Williamsburg James City County School Board is holding a rescheduled retreat. The board will discuss the division's Standard Operating Procedures.
- Discussion of the Standard Operating Procedures
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County School Board held a special call meeting with superintendent search firm Ray & Associates. The board discussed and approved a draft timeline, draft application, suggested ad sheet, and salary comparisons for the superintendent search. The board also convened a closed session to discuss the superintendent's contract.
- Discussion and approval of a draft timeline for the superintendent search
- Discussion and approval of a draft application for the superintendent position
- Discussion and approval of suggested ad sheet and venues for advertising
- Review of salary comparisons to determine the advertised salary for the superintendent
- Closed session to discuss the superintendent's contract under Virginia Code § 2.2-3711(A)(1)
BoardDocs Imported Meetings (2008-2026)
The Williamsburg-James City County Public Schools board met for a rescheduled work session. The primary purpose of the meeting was to discuss the FY 2025-2026 budget.
- Discussion of the FY 2025-2026 Budget