Winchester Public School Board public meetings in 2021
24 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on December 13, 2021, at John Kerr Elementary School. The board approved several action items, including a $1,106,657 guaranteed maximum price for a maintenance building addition to the Historic Douglas School renovation project, the FY23 budget calendar, and the 2022-2026 Capital Improvement Plan. It also extended telework and COVID-19 leave benefits through June 2022 and approved a contract under the TSL Grant. The meeting included a closed session for personnel matters and a recognition of Garland Quarles Elementary School.
- Approved $1,106,657 guaranteed maximum price for maintenance building at Douglas School
- Approved 2022-2026 Capital Improvement Plan
- Extended telework and COVID-19 leave benefits through June 2022
- Approved FY23 budget calendar
- Appointed Dennis Haston to Winchester Education Foundation Board for 3-year term
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on November 22, 2021, at John Kerr Elementary School. The board approved the consent agenda, which included items such as minutes, bills, policy revisions, facility usage, proposed minimum wage adjustments for custodians and food service staff, the 2022-2023 program of studies, and budget amendments. The board also received reports on the Daniel Morgan Intermediate School improvement plan, the annual equity report, a TSL grant, and construction updates, and discussed future action items including the capital improvement plan.
- Approved consent agenda including proposed minimum wage adjustments to custodian and food service pay scales
- Approved 2022-2023 high school and middle school program of studies
- Approved budget amendments for carry forward and federal grants
- Received annual equity report and DMIS school improvement plan
- Discussed capital improvement plan (CIP) for 2022-2026
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board approved vaccination and weekly testing procedures for students participating in NVJL and VHSL activities. The board also reviewed future items including budget amendments, minimum wage adjustments for custodial and food service staff, and policy revisions.
- Adopted vaccination and testing procedures for NVJL and VHSL student participants
- Approved personnel recommendations including instructional candidates and coaching stipends
- Approved religious exemption from compulsory attendance for Student Case 2021-2022-R2
- Proposed minimum wage adjustments to Custodian and Food Service scales
- Discussed future budget amendments regarding federal grants and carry forward funds
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on October 25, 2021, at John Kerr Elementary School. The board approved a policy requiring staff vaccination or testing, but a similar requirement for student athletes failed. The board also approved consent agenda items, including policy revisions and appointments, and heard reports on school improvement and construction.
- Adopted staff vaccination or testing procedures (motion carried 6-0)
- Rejected student athlete vaccination or testing requirement (motion failed 3-3)
- Approved 2021-2022 Special Education Advisory Committee members
- Approved consent agenda including bills, facility usage, and policy JHCD (administering medicines in school)
- Approved personnel recommendations and closed session certification
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on October 11, 2021, where it approved the consent agenda, including the agenda, minutes, and bills. The board also heard a report on the Coalition for Grade Level Reading, discussed future action items on museum appointments, special education advisory committee, vaccinations for employees and student athletes, and policy updates. The board then entered closed session to discuss personnel matters and naming rights, and upon reconvening, approved personnel recommendations and a naming rights project.
- Approved consent agenda including minutes and finance report
- Report on Coalition for Grade Level Reading community kick off
- Future action: Handley Museum & Archives appointments
- Future action: Vaccinations for school board employees and VHSL student participants
- Approved naming rights project 2021-10-11-A
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on September 27, 2021, at John Kerr Elementary School. The board approved the consent agenda, affirmed a memorandum of understanding with the Winchester Police Department for school resource officers, and approved personnel recommendations from closed session. Reports were presented on the VACDES school improvement plan, vaccination requirements for staff and athletes, and construction updates.
- Approved consent agenda including bills, minutes, facility usage, JHHS tennis court project, and minor policy revisions
- Affirmed SRO MOU between Winchester Public Schools and Winchester Police Department (7-1, Holman nay)
- Approved personnel recommendations including substitute teachers, support staff, and stipends
- Heard report on vaccination requirements for staff and athletes
- Heard VACDES School Improvement Plan presentation
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board will hold a work session to hear staff reports on the activity audit, staffing, vaccinations, and a bus driver incentive program. The board will also vote on a $370,000 tennis court replacement project at John Handley High School, approve telework and COVID-19 leave benefits, and consider independent study requests. The meeting includes a closed session for personnel matters.
- Motion to approve JHHS tennis court replacement with ATC, Inc. not to exceed $370,000
- Approval of telework and COVID-19 leave benefits through end of 2021
- Independent study requests for AP French IV, AP Spanish, and German IV
- Staff reports on activity audit, staffing, vaccinations, and bus driver incentives
- Closed session for personnel matters including candidates, resignations, and stipends
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board met to approve several dozen policy revisions regarding student conduct, nondiscrimination, and staff development. The Board also passed a resolution for an FY21 budget adjustment and reviewed reports on CARES Act funding and athletic COVID mitigation.
- Approval of major revisions to 11 school policies including Student Conduct and Nondiscrimination
- Approval of the FY21 budget adjustment resolution
- Presentation of proposed CARES Act 2 and 3 budgets
- Report on FY22 athletic COVID mitigation and return-to-play plans
- Approval of personnel recommendations for instructional, substitute, and support staff
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board approved COVID-19 prevention strategies including a universal masking requirement for all students and staff. The board also approved various personnel recommendations, a religious exemption from compulsory attendance, and the 2021-2022 Emergency Management Plan.
- Approved universal masking requirement for students and staff
- Approved 2021-2022 Emergency Management Plan
- Approved personnel recommendations for instructional, licensed, and support staff
- Approved religious exemption from compulsory attendance for one student
- Approved special awards for facility naming projects
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a special meeting on August 2, 2021, to consider action items. The board approved a motion to approve the main building package of $9,736,868 for the renovation of the Historic Douglas School, with a total Guaranteed Maximum Price of $12,106,182 (excluding the operations building). The board also approved electronic participation for a member and adjourned.
- Approved $9,736,868 main building package for Historic Douglas School renovation
- Total Guaranteed Maximum Price for Douglas School project: $12,106,182 (without operations building)
- Approved electronic participation of Mr. Mike Birchenough for the meeting
- Meeting streamed live on Winchester Public Schools YouTube Channel
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its annual organization meeting, electing Marie Imoh as chairman and Karen Anderson Holman as vice chairman for 2021-2022. The board approved annual appointments, including the VSBA voting delegate and MVGS representative, and passed a consent agenda covering minutes, bills, and minor policy revisions. Reports were given on unemployment claims, the Shihadeh Innovation Center, CARES Act spending, and construction updates. The board also approved the 2021-2022 meeting and school visit schedules, and entered closed session to discuss legal and personnel matters.
- Elected Marie Imoh as 2021-2022 School Board Chairman and Karen Anderson Holman as Vice Chairman
- Approved annual appointments for Clerk, Deputy Clerk, Agent, Deputy Agent, Superintendent Designee
- Appointed Dr. Pearce-Gonzales as VSBA Voting Delegate and MVGS Governing Board representative
- Approved consent agenda including bills, minutes, and minor policy revisions
- Approved 2021-2022 School Board meeting and school visit schedules
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on June 28, 2021, approving a reduced FY22 General Operating Fund of $61,495,595 and setting tuition fees for nonresident and foreign students. The board also approved consent agenda items including policy revisions, federal grants, and student representatives, and entered closed session for personnel matters.
- FY22 General Operating Fund reduced by $500,566 to $61,495,595
- Tuition set at $7,567 for nonresident students and $17,050 for F-1 foreign students
- Approved minor policy revisions to IGBH, IICA, JFCE, JFCL, JL, and LEA
- Appointed Shayla Fitzsimmons and Neil Parikh as 2021-22 student representatives
- Approved FY21 budget amendments and federal grants for 2021-22
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on May 24, 2021, at John Kerr Elementary School. The board approved a consent agenda, made appointments to the Handley Museum and Archive Board, and approved a $393,630 roofing materials package for the historic Douglas School. The board also convened in closed session to discuss personnel matters and facility naming, and subsequently approved personnel recommendations and facility naming projects.
- Approved $393,630 roofing package for Douglas School from Howard Shockey and Sons
- Appointed Kimberli Ball, James Riley, Bessie Smalts Solenberger to two-year terms and Jerry Headley to a four-year term on Handley Museum and Archive Board
- Approved consent agenda including bills, minutes, facility usage, and minor policy revisions on Pledge of Allegiance and Violent Sex Offenders on School Property
- Recognized Forensics & Debate state winners, FBLA Leadership Award, and Capital District Kiwanis Teenager of the Year
- Approved personnel recommendations and facility naming projects following closed session
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on May 10, 2021, where it approved several action items, including a $163,791 steel decking and joists package for the historic Douglas School and the FY22 Special Education Annual Plan. The board also received reports on the Return to Learn Phase V plan, secondary COVID catch-up efforts, and policy reviews, and discussed future minor policy revisions. The meeting concluded with a closed session for personnel matters and approval of personnel recommendations.
- Approved steel decking and joists package for Douglas School for $163,791
- Approved FY22 Special Education Annual Plan
- Heard report on Return to Learn Phase V for 2021-2022
- Reviewed policy on corporal punishment (JGA)
- Discussed minor policy revisions on Pledge of Allegiance and violent sex offenders on school property
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on April 26, 2021, at John Kerr Elementary School. The board approved several action items, including FY22 salary scales, $58,750 in scholarships, FY21 budget amendments, and a $107,170 boiler replacement at Frederick Douglass Elementary School. The board also recognized the Teacher of the Year and the first BIML High School Scholar, and heard public comments. The meeting concluded with a closed session for personnel matters.
- Approved $107,170 boiler replacement at Frederick Douglass Elementary School (Blauch Brothers quote)
- Approved FY22 salary scales
- Disbursed $58,750 in scholarships to 2021 Handley graduates
- Approved FY21 budget amendments
- Adopted resolution recognizing Dr. Jason Van Heukelum as Virginia Superintendent of the Year
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board is holding a work session with reports on the Winchester Education Foundation's annual report, teacher recruitment, an equity policy update, and a COVID intervention response plan. The board will also review several policies and discuss future action items, including minor and major policy revisions and the 2021-2022 high school program of studies. The meeting includes a closed session for personnel matters and a vote on personnel recommendations.
- Winchester Education Foundation annual report presented by President Madelyn Rodriguez and Executive Director Russ Potts
- Teacher recruitment report by Doug Joyner, Director of Human Resources
- Equity policy update by Carl Rush, Equity and Community Engagement Coordinator
- COVID intervention response plan presented by multiple directors
- Closed session for personnel matters including FY22 instructional positions and FY21 resignations
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board approved the FY22 operating budget and Return to Learn Phase IV. The board also approved minor policy revisions regarding student transfers and a facility naming project. Personnel recommendations from closed session were also approved.
- Approval of FY22 Operating Budget
- Approval of Return to Learn Phase IV
- Approval of minor policy revisions for transfer requests
- Approval of facility naming project 3-22-2021-A
- Approval of personnel recommendations from closed session
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a budget work session to discuss the FY22 budget, including anticipated revenues and a budget presentation by the superintendent and finance director. The board also approved electronic participation for a member, entered closed session to discuss the superintendent's contract, and authorized the chair to execute an amendment to the superintendent's employment agreement.
- Budget discussion with FY22 Budget Presentation and Anticipated Revenue Worksheet
- Motion to approve electronic participation of Ms. Anderson Holman
- Closed session to discuss superintendent's contract
- Authorization to execute amendment to superintendent's employment agreement
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on March 8, 2021, at John Kerr Elementary School. They approved a $1,301,330 site work package for the historic Douglas School and a $83,475.90 change order for Howard Shockey and Sons. The board also heard reports on COVID-19, the FY22 budget, cybersecurity, return to play, and policies, and held a public hearing on the FY22 budget.
- Approved Howard Shockey and Sons Change Order #007 for $83,475.90
- Approved Douglas School early site work package for $1,301,330
- Public hearing on FY22 budget
- COVID-19 update from Lord Fairfax Health District
- Cybersecurity report from Director of Technology
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on February 22, 2021, at John Kerr Elementary School. The board approved a change order for the Shihadeh project, approved equipment purchases for the same project, and adopted the Empower 2025 strategic plan. The board also approved consent agenda items, heard reports, and entered closed session for personnel matters.
- Approved Howard Shockey and Sons Change Order #005 for $163,634.11, amending the Shihadeh project's Guaranteed Maximum Price to $14,331,265
- Approved purchases for moving/installation services ($308,498.38) and Amtek equipment ($328,464) using VASCUPP contracts
- Approved Empower 2025 strategic plan with removal of the 3rd bullet in the Belief section
- Approved consent agenda including minutes, bills, facility usage, minor policy revisions, and food service transfer of funds
- Convened closed session to discuss personnel matters including substitute teacher roster, stipends, and superintendent's contract
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board is holding a budget work session to discuss the FY22 budget. The agenda includes public comment, a budget presentation by the Superintendent and Director of Finance, and a motion to adjourn. The meeting is primarily a discussion and information session, with no formal votes on the budget itself.
- Budget discussion led by Superintendent Jason Van Heukelum and Director of Finance Rick Miller
- FY22 Budget Presentation and Budget Memo attached to agenda
- Public comment allowed in person or written by 2 pm on meeting day
- Meeting streamed live on Winchester Public Schools YouTube Channel
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on February 8, 2021, at John Kerr Elementary School. They approved division calendars for 2021-22 and 2022-23, and heard reports on the Opportunity Scholars program, Daniel Morgan Intermediate School's improvement plan, and an introduction to the FY22 budget. The board also reviewed policies and discussed future action items, including minor policy revisions, a food service fund transfer, and a change order for the Shihadeh project. The meeting included a closed session for personnel matters and facility naming, followed by approval of personnel recommendations and facility naming projects.
- Approved Division Calendar Option B-1 for 2021-2022 and Option A-1 for 2022-2023
- Heard FY22 Budget Introduction from Director of Finance Rick Miller
- Reviewed policies on electronic participation, rules of order, and electronic signatures
- Discussed future action on Shihadeh change order and DES contract approval
- Approved facility naming projects 2021-01-25-A, -B, -C, and -D
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on January 11, 2021, at John Kerr Elementary School. The board approved a motion to adopt Option #1 from the Return to Play committee, which modifies athletic activities. Staff also presented reports on the Return to Learn Phase III plan, the Governor's budget update, the FY20 audit, and the WISE grant. The board discussed future action items including program of studies amendments, policy revisions, and division calendars, and entered closed session for personnel matters.
- Approved Return to Play Option #1 (motion carried 7-0)
- Report on Return to Learn Phase III
- Governor's 2021-2022 biennium budget update
- FY20 audit report presented
- Future action: 2020-2021 Program of Studies amendment
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a special meeting to organize leadership and vote on returning to play for school sports. The board elected Marie Imoh as chair for the remainder of FY21 and approved a motion allowing contact sports for winter and fall seasons, with the condition that participating students opt into 100% distance learning. The board also approved several consent agenda items, including appointing a deputy agent and authorizing bank signatures.
- Elected Marie Imoh as School Board Chairman for remainder of FY21
- Approved Return to Play Option #1: contact sports allowed if students opt into 100% distance learning
- Approved Laura Massie as Deputy Agent for remainder of FY21
- Authorized bank signatures (resolution attached)
- Consent agenda approved by single motion