Winchester Public School Board public meetings in 2022
27 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on December 12, 2022, at John Kerr Elementary School. The board approved a consent agenda and several action items, including a FY23 budget amendment, mid-year salary scale changes, contract amendments, an ESSER budget amendment, the 2023-2027 Capital Improvement Plan, and a school bus purchase. The board also heard reports on new CTE programs and a special education inclusive access assessment.
- Approved FY23 budget amendment (Option #1)
- Approved FY23 mid-year salary scale changes (Option 1, 2% increase)
- Approved purchase of one gas-powered bus from Kingmor Supply, Inc. for $138,400
- Approved 2023-2027 Capital Improvement Plan
- Approved revisions to Policy JFC (dress code)
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board will hold its regular business meeting, covering recognitions, public comments, consent agenda approvals, and future action items. Key discussions include the first reading of the 2023-2027 Capital Improvement Plan and FY23 budget additions, followed by a closed session for personnel matters and subsequent approval of personnel recommendations.
- First reading of draft 2023-2027 Capital Improvement Plan
- FY23 budget additions presented by Director of Finance
- Approval of consent agenda including bills, minutes, and policy revisions
- Closed session for personnel matters including candidates for instructional positions and resignations
- Construction update for Douglas School
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on November 14, 2022, to review the annual equity report, discuss policy revisions, and consider an HVAC bid for Frederick Douglass Elementary School. The board also approved consent agenda items, entered closed session for personnel matters, and approved personnel recommendations.
- Annual Equity Report presented by Dr. Veronique Walker
- Policy reviews including EIC-Health Insurance, FAA-Facilities Development, and GCB-Professional Staff Contracts
- Discussion of Policy JFC-Student Conduct
- Future action on major policy revisions (BDD, IIA, IJD) and minor policy updates (IIAB)
- HVAC bid for Frederick Douglass Elementary School recommended to Hammerhead Construction, Inc.
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on October 24, 2022, at John Kerr Elementary School. The board approved consent agenda items, including minutes, bills, and policy revisions, and passed resolutions for the FY22 carryforward budget and FY23 budget amendments. The board also received reports on the annual report, reading instruction, staffing, and construction, and entered closed session to discuss personnel matters.
- Approved FY22 Carry Forward Budget Amendment Resolution
- Approved FY23 budget amendment resolution (with wording change from 'will' to 'may' regarding enrollment increase)
- Approved consent agenda including minor and major policy revisions (e.g., IGAH Family Life Education, IZA Grading/Evaluation, JFCA Teacher Removal of Students from Class, CLA Reporting Acts of Violence and Substance Abuse)
- Recognized Karen Anderson Holman's board service and approved a service resolution
- Heard reports on annual report, reading instruction, staffing, and construction updates
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a fall retreat to discuss the Empower 2025 strategic plan, including a strategy dashboard, scorecard, and presentations. The board also convened a closed session to discuss personnel matters, specifically staff evaluation, and certified that the session complied with Virginia's Freedom of Information Act.
- Discussion of Empower 2025 Strategic Plan with dashboard and scorecard
- Closed session for staff evaluation under Code of Virginia 2.2-3711(A)(1)
- Motion to certify closed session compliance passed unanimously
- Retreat held at Eagle Conference Room, Our Health Building, 329 N. Cameron Street
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on October 10, 2022, covering routine reports and future policy revisions. Staff presented the activity audit, AP College Board report, gifted education report, and a policy review. The board also discussed minor and major policy revisions for future action, then entered closed session for student and personnel matters.
- Activity audit report presented by Director of Finance Rick Miller
- AP College Board report presented by Executive Director Jake Boula
- Gifted education report presented by Executive Director Jake Boula
- Policy review included EBA, EC-R2, ECB, EDC-R, EEAD-R2, EIB, GCBE, GDQ
- Future policy revisions: IGAH (Family Life Education), IZA (Grading), CLA (Reporting Acts of Violence), JFCA (Teacher Removal of Students)
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on September 26, 2022, at John Kerr Elementary School. The board approved consent agenda items, including minutes, bills, facility usage, and minor policy revisions. It also approved major policy revisions to KNAJ (Relations with Law Enforcement Authorities) and EFB (Food Services), and entered closed session to discuss personnel matters, later approving personnel recommendations.
- Approved revisions to Policy KNAJ (Relations with Law Enforcement Authorities) and Policy EFB (Food Services)
- Approved consent agenda including bills, facility usage, and minor policy updates
- Heard construction update from Director of Operations Ed Smith
- Reviewed policies on internet privacy, capitalization, scholarship funds, and expense reimbursements
- Convened closed session for personnel matters and approved personnel recommendations
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on September 12, 2022, where it approved a $175,100 contract with Public Impact under the TSL Grant for the Opportunity Culture Year 2 program. The board also approved a nomination for a regional VSBA position, discussed naming the Central Administrative Office, reviewed multiple policies, and entered closed session for personnel matters. All votes were unanimous.
- Approved $175,100 contract with Public Impact for Opportunity Culture Year 2 (TSL Grant)
- Approved nomination of Marie Imoh as Vice Chairman of VSBA Valley Region
- Discussed naming of Central Administrative Office (12 N. Washington Street)
- Reviewed 10 policies (e.g., AA, BBBB-R, BBCA, BBE, BCD, BCEA-R, BDDD, CBE, CI, CJA)
- Entered closed session for personnel matters (substitute teachers, stipend contracts)
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a specially called meeting to fill an at-large vacancy created by a resignation effective July 18, 2022. The board voted unanimously to appoint Mr. Vincent A. Di Benedetto III to serve as interim board member until the term expires on December 31, 2022. The meeting also included procedural items and adjournment.
- Appointment of Vincent A. Di Benedetto III to fill at-large seat vacancy until Dec 31, 2022
- Vacancy created by resignation effective July 18, 2022
- Unanimous vote (6 yea) on appointment
- Public hearing notice attached for interim school board appointment
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on August 22, 2022, at John Kerr Elementary School. The board approved consent agenda items, including minutes, bills, facility usage, CTE advisory committee, and minor policy revisions. Action items included approving FY22 budget amendments and purchasing four school buses for $539,932. A public hearing was held for an interim appointment to fill an at-large vacancy, and the board entered closed session to discuss personnel and safety matters.
- Approved purchase of four school buses from Kingmor Supply, Inc. for $539,932 using state contract pricing and carryover funds
- Approved FY22 budget amendments as presented
- Public hearing on interim appointment of Vince Di Benedetto III for at-large seat vacancy
- Approved minor revisions to policies including nondiscrimination, conflict of interests, and meeting procedures
- Approved consent agenda including minutes, bills, facility usage, and CTE advisory committee roster
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on August 8, 2022, where it approved several action items, including a $244,469.72 contract with PowerSchool for HRMS linkages and a $164,558.40 CCEIS plan. The board also issued a public notice for an interim board seat vacancy and discussed CARES Act funding updates and minor policy revisions. The meeting included a closed session for personnel matters and ended with approval of personnel recommendations.
- Approved $244,469.72 quote to PowerSchool for HRMS software linkages
- Approved 2022-23 CCEIS plan with $164,558.40 expenditure
- Issued public notice for interim board seat vacancy (effective July 18, 2022)
- Received CARES 2 and 3 public update from Director of Finance
- Discussed minor policy revisions and CTE Advisory Committee
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its annual organization meeting, electing Marie Imoh as Chairman and Dr. Bryan Pearce-Gonzales as Vice Chairman for 2022-2023. The board approved several routine items, including the consent agenda, meeting schedules, policy revisions, and a $115,246.51 security camera and card reader quote for Douglas School. The board also entered closed session to discuss personnel matters and approved personnel recommendations afterward.
- Elected Marie Imoh as School Board Chairman and Dr. Bryan Pearce-Gonzales as Vice Chairman
- Approved $115,246.51 security cameras and card readers quote from Next Generation Security Concepts for Douglas School
- Approved revision to Policy BCA moving annual organization meeting to first meeting in January
- Approved new Policy JJAF on student-athlete sudden cardiac arrest
- Approved 2022-2023 School Board meeting and school visit schedules
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on June 27, 2022, approving several financial and operational items. Key actions included reducing the FY23 General Operating Fund by $1,196,918, setting tuition fees for nonresident and foreign students, approving FY23 salary scales, and accepting a $195,068.41 audio/visual equipment quote for Douglas School. The board also approved consent agenda items, including furniture bids, federal grants, and insurance renewals, and entered closed session for personnel matters.
- FY23 General Operating Fund reduced by $1,196,918 to $64,947,565
- Tuition set at $8,127 for nonresident students and $17,063 for F-1 foreign students
- Approved $195,068.41 audio/visual equipment quote from Lee Hartman and Sons for Douglas School
- Approved FY23 salary scales
- Approved consent agenda including furniture bids, federal grants, and insurance renewals
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on June 13, 2022, covering routine items and future actions. They approved consent agenda items, including minutes and bills, and received an operations budget update. The board discussed future action items such as furniture bids for the new Central Administrative Office, FY23 budget amendments, federal grants approval, major policy revisions, and appointments. The meeting concluded with a closed session on personnel matters and approval of personnel recommendations.
- Operations Budget Update presented by Ed Smith, Director of Operations
- Furniture Bids for New CAO 2022 discussed as future action
- FY23 Budget Amendments presented by Rick Miller, Director of Finance
- Federal Grants Approval for FY22 and FY23 discussed
- Closed session for personnel matters, including candidates for 2022-2023 school year
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board met to review administrative updates, including the approval of various consent agenda items. The Board also moved into closed session to discuss personnel matters before voting to approve recommendations for instructional staff, reappointments, transfers, and resignations.
- Approval of personnel recommendations for 2022-2023 instructional/licensed positions, reappointments, transfers, and retirements
- Approval of Migrant Education Program Agreement for 2022-2023
- Approval of VHSL membership application for the 2022-23 school year
- Construction update presentation by Director of Operations Ed Smith
- Approval of electronic participation for Ms. Erica Truban
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board will hold a work session to consider consent agenda items, a tennis courts change order, and a $57,750 scholarship disbursement to 2022 Handley graduates. The board will also enter closed session to discuss personnel matters, then vote on personnel recommendations. Public comment is allowed in person or via written form.
- Disburse $57,750 in scholarships to 2022 Handley graduates from Cooper, Armstrong, Shingleton, and Pooled Scholarship Funds
- Review tennis courts change order (presented by Ed Smith, Director of Operations)
- Approve consent agenda including minutes and bills
- Enter closed session for personnel matters (candidates, stipends, transfers, resignations)
- Approve personnel recommendations following closed session
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board met to approve FY22 budget amendments and several major policy updates. The Board also approved the Special Education Annual Plan and personnel recommendations for various school positions.
- Approval of FY22 budget amendments
- Approval of Policy GBB regarding prohibition of abusive work environments
- Approval of Policy IGBA regarding programs for students with disabilities
- Approval of the Special Education Annual Plan/Part B Flow-Through Application
- Approval of personnel recommendations for instructional, substitute, and support staff
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board met to approve the fiscal year 2023 budget and several policy revisions. The Board also reviewed personnel recommendations for instructional, substitute, and support staff positions.
- Approval of the FY23 Budget request
- Approval of minor and major school board policy revisions
- Approval of technology hardware purchases
- Recognition of school nurses
- Approval of personnel recommendations for various school positions
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board is holding a budget work session to discuss the FY23 budget, including state revenue scenarios. The superintendent and finance director will present budget information. Public comment is accepted in writing or in person.
- Budget discussion led by Superintendent Jason Van Heukelum and Finance Director Rick Miller
- Review of state revenue scenarios for FY23
- Public comment period with 3-minute speaking limit
- Meeting streamed live on YouTube
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session to conduct a public hearing regarding the FY23 Budget. Staff also presented a review of Policy JM concerning student restraint and seclusion.
- Public hearing on the FY23 Budget
- Review of Policy JM (Restraint and Seclusion of Students)
- Proposed technology hardware purchase for Cisco switches totaling $108,144.10
- Proposed replacement of Cisco wireless access points totaling $194,466.00
- Approval of personnel recommendations for the 2022-2023 school year
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board approved a new four-year term for Superintendent Dr. Jason Van Heukelum, effective July 1, 2022. The Board also approved various personnel recommendations and policy revisions during the meeting.
- Reappointment of Dr. Jason Van Heukelum as Superintendent through June 30, 2026
- Approval of personnel recommendations for instructional, licensed, and support staff
- Major policy revisions regarding food services (EFB) and computer system use (IIBEA)
- Minor policy revisions regarding teaching controversial issues (INB) and parenting definitions (AB)
- Presentation of the Frederick Douglass Elementary School Improvement Plan
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board is holding a budget work session to review the FY23 budget and prioritize expenditures. The superintendent and finance director will present the budget, and the board will hear public comments. The meeting is primarily a discussion and information session, with no final budget decisions expected.
- FY23 Budget Review/Prioritization of Expenditures presentation by Superintendent Jason Van Heukelum and Director of Finance Rick Miller
- Public comment period with 3-minute speaking limit per speaker
- Written public comments due by 2 pm on meeting day
- Meeting streamed live on Winchester Public Schools YouTube Channel
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board work session on Feb. 14, 2022, included a budget introduction for FY23, a COVID mitigation update, and policy reviews. The board approved a $488,927 contract for HVAC design and construction administration at Frederick Douglass Elementary, and later entered closed session to discuss personnel matters, including hiring and resignations.
- Approved 2RW proposal for HVAC Design and Construction Contract Administration fees of $488,927 for Frederick Douglass Elementary
- FY22 Budget Introduction presented by Director of Finance Rick Miller
- COVID Mitigation Update presented by Interim Director April Bruce
- Reviewed policies including AFA (Evaluation of School Board Operational Procedures) and BDC (Closed Meetings)
- Approved personnel recommendations from closed session, including candidates for instructional positions and coaching stipends
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board convened a mid-year retreat to discuss board priorities regarding public relations and the implementation of Empower25. The agenda also included discussions on team building and long-range facility planning.
- Discussion of Board Priorities Regarding Public Relations
- Review of Empower25 Implementation
- Discussion of Long Range Facility Planning
- Closed session to discuss personnel matters and professional staff performance
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on January 24, 2022, at John Kerr Elementary School. The board approved consent agenda items, heard reports on the John Handley High School improvement plan and learning recovery, and took action on two property-related items: transferring surplus real estate (CAO) to the city and granting a gas easement to Washington Gas for 312 Handley Blvd. The board also entered closed session to discuss personnel matters and later approved personnel recommendations.
- Approved resolution to transfer surplus CAO property to the City
- Approved Washington Gas easement for 312 Handley Blvd
- Reviewed John Handley High School School Improvement Plan
- Received Learning Recovery/MTSS update
- Approved consent agenda including bills and minutes
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board met in a special closed session to consult with legal counsel about COVID mitigation strategies. The board voted unanimously to enter closed session, certified the session's legality, and adjourned. No public decisions were made.
- Closed session under Virginia Code § 2.2-3711(A)(8) for legal advice on COVID mitigation
- Motion to enter closed session carried unanimously
- Closed session certification approved by roll call vote
- Meeting adjourned after closed session
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session covering routine approvals, financial reports, and a COVID mitigation update. The board approved the consent agenda, including bills and minutes, and later moved into closed session to discuss personnel matters. Following the closed session, the board approved personnel recommendations as presented.
- Approved consent agenda including bills for January 10, 2022 and December 27, 2021
- Heard presentation on Governor's 2022-2023 Biennium Budget
- Received Comprehensive Annual Financial Report (CAFR) for FY2021
- Received update on COVID mitigation strategies
- Approved personnel recommendations including substitute teachers and support staff