Winchester Public School Board public meetings in 2023
22 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on December 11, 2023, at the Douglas School Central Administrative Office. The board approved the 2024-2028 Capital Improvement Plan, REACH Year 3 invoices under the TSL Grant, and personnel recommendations from closed session. It also received reports on the I'm Determined Project, ESSER 6-month review, and several policies for review.
- Approved 2024-2028 Capital Improvement Plan
- Approved REACH Year 3 invoices for TSL Grant contracted services
- Approved personnel recommendations including instructional/licensed positions, substitute teachers, support staff, and stipends
- Received reports on I'm Determined Project and ESSER 6-month review
- Reviewed policies on testing, student publications, surveys, public information, internet, community use of facilities, and public gifts
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on November 28, 2023, at the Douglas School Central Administrative Office. The board approved the consent agenda, which included minutes, bills, finance reports, facility usage, appointments, and minor and major policy revisions. The board also discussed the Capital Improvement Plan as a future action item and convened in closed session to discuss personnel matters, after which it approved personnel recommendations.
- Approved consent agenda including bills and monthly finance report
- Approved minor policy revisions (student conduct, drugs in school, tobacco/nicotine, threat assessment)
- Approved major policy revisions (superintendent qualifications, substitute teacher employment)
- Discussed draft Capital Improvement Plan
- Approved personnel recommendations following closed session
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session to review stadium lighting findings and various policy updates. The Board approved a budget resolution for FY23 carry-forward funds and new FY24 funds, and voted to approve several personnel recommendations following a closed session.
- Approved budget resolution for FY23 carry-forward funds and new FY24 funds
- Approved Douglas School water easement plats and deed of easement
- Reviewed Handley Stadium lighting exploratory committee findings
- Approved personnel recommendations for instructional, substitute, and support staff
- Reviewed multiple policy updates regarding staff compensation, employment, and student conduct
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a regular business meeting to approve various administrative items. The board reviewed policy revisions, financial reports, and approved personnel recommendations for instructional and support staff.
- Approval of minor and major policy revisions regarding graduation requirements and school admission
- Approval of personnel recommendations for instructional/licensed positions, substitute teachers, and support staff
- Presentation of the Annual Equity Report
- Construction update regarding Frederick Douglass Elementary School HVAC
- Approval of the September 2023 monthly finance report
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a fall retreat with discussion items including an update on the Empower 2025 strategic plan, the All In Winchester program, Green Schools initiatives, and GQES/VACDES capital projects. The board also convened in closed session to discuss personnel matters, specifically the performance of certain professional staff, and certified the session afterward.
- Empower 2025 Update presented by Superintendent Dr. Jason Van Heukelum
- All In Winchester report by Dr. April Bruce and Mr. Jake Boula
- Closed session for personnel matters, motion carried 6-0
- Green Schools report by Director of Operations Ed Smith
- GQES/VACDES Capital Projects report by Ed Smith
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on October 9, 2023, covering routine business and several reports. The board approved a $248,814 contract for the Douglas Museum Exhibit construction, reviewed early childhood and staffing updates, and discussed policy revisions. The meeting also included a closed session for personnel matters and a vote on personnel recommendations.
- Approved $248,814 contract to Explus, Inc. for Douglas Museum Exhibit construction
- Received early childhood update from John & Janice Wyatt Foundation and staff
- Reviewed staffing report and multiple policies for potential revision
- Discussed major policy revisions on assessment, admission, and attendance
- Held closed session for personnel matters and approved personnel recommendations
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on September 25, 2023, at the Douglas School Central Administrative Office. The board approved the consent agenda, which included minutes, bills, the monthly finance report, a contract with Public Impact, minor policy revisions, and facility usage. They also approved SEAC nominations and personnel recommendations following a closed session.
- Approved consent agenda including bills and monthly finance report
- Approved 2023-2024 Public Impact contract
- Approved minor policy revisions (e.g., BBFA, BDA, EB, GBE, GC, JHCA, JHCB, JHCC, JHCD, BDD)
- Approved 2023-2024 Special Education Advisory Committee (SEAC) nominations
- Approved personnel recommendations including substitute teachers, support staff, coaching stipends, and resignations
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session covering policy reviews, an activity audit, and future action items. The board approved FY23 budget amendments and personnel recommendations, and entered closed session for personnel and legal matters.
- Approved FY23 budget amendments as presented
- Reviewed policies on student search and seizure, interrogation, and social activities
- Received FY23 activity audit and independent auditor's report
- Discussed Public Impact Contract 2023-2024 and minor policy revisions
- Approved personnel recommendations including substitute teachers and stipends
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on August 28, 2023, at the Douglas School Central Administrative Office. The board approved a consent agenda that included the rental of six modular classrooms for Frederick Douglas Elementary School at a total cost of $268,251, along with other routine items. Action items included approving Douglas School conference room name recognitions and a Virginia State Historical Marker application. The board also received reports on an Iceland trip, technology updates, construction, and an emergency boiler purchase, and then convened in closed session for personnel, student, and safety matters.
- Approved rental of 6 modular classrooms from Mobile Modular under Sourcewell Contract #120822-MMR at $268,251 for Frederick Douglas Elementary School
- Approved Douglas School conference room name recognitions
- Approved Douglas Alumni Black History Task Force application for a Virginia State Historical Marker
- Approved consent agenda including minutes, bills, monthly finance report, CTE Advisory Committee, school visit schedule, local plan for gifted education, independent study, and facility usage
- Heard reports on METRICS Iceland trip, technology annual update, FDES HVAC construction update, and emergency purchase of DMMS boiler
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a special closed session meeting on August 18, 2023, to discuss personnel matters, specifically the rescinding of an appointment for an instructional/licensed position. The board voted unanimously to approve the personnel recommendation, and the meeting was adjourned.
- Closed session held under Virginia Code 2.2-3711(A)(1) for personnel matters
- Motion to rescind appointment of a candidate for an instructional/licensed position
- Roll call vote approved personnel recommendations
- Meeting held at Douglas School, 598 N. Kent Street, Winchester, VA
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on August 14, 2023, where it approved consent agenda items including expenditures totaling $11,704,590.73, and took action on personnel and student matters following a closed session. The board also received reports on back-to-school preparations and transportation updates, and discussed future items such as a trailer bid for Frederick Douglas Elementary School and the local plan for gifted education.
- Approved expenditures of $3,112,392.82 for August 14, 2023, plus pre-approved amounts of $1,388,813.92 (July 10) and $7,203,383.99 (July 24)
- Approved personnel recommendations including coaching stipends and pre-approval of instructional/licensed candidates, substitute teachers, and support staff
- Granted religious exemptions from compulsory attendance for two students (Student Cases 2023-2024-R1 and R2)
- Discussed trailer bid for Frederick Douglas Elementary School HVAC project
- Heard back-to-school and transportation updates
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on June 26, 2023, at the Douglas School Central Administrative Office. The board approved the consent agenda, which included minutes, bills, finance reports, facility usage, federal grants, and policy revisions. They also approved VSBA voting delegates, entered closed session for personnel matters, and approved personnel recommendations and superintendent actions following closed session.
- Approved consent agenda including bills and monthly finance report
- Approved Title I, II, III, IV federal grants for FY24
- Approved minor and major policy revisions (e.g., student conduct, part-time enrollment)
- Approved Stuart Eiland as VSBA Voting Delegate and Bryan Pearce-Gonzales as alternate
- Approved personnel recommendations and superintendent actions in closed session
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on June 12, 2023, approving consent agenda items including bills and salary scales, and taking action on insurance renewal and personnel recommendations. The board also received reports on PBIS and policy reviews, and discussed future action items on federal grants and policy revisions.
- Approved property/casualty and workers comp insurance for FY2024 through VACORP at $386,750 total
- Approved consent agenda including bills and salary scale
- Heard report on PBIS and referrals
- Discussed policy reviews and future revisions
- Approved personnel recommendations in closed session
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on May 22, 2023, at the Douglas School Central Administrative Office. The board approved consent agenda items, non-transportation zones for students, and FY24 salary scales subject to appropriation by the Winchester Common Council. It also recognized students and staff, heard reports on ESSER funds and summer programs, and entered closed session to discuss personnel matters before approving personnel recommendations.
- Approved non-transportation zones: no more than .75 miles for elementary students, 1 mile for secondary students, with restrictions on crossing railroad tracks, roads wider than 2 lanes, or roads with speed limits over 25 mph
- Approved FY24 salary scales, subject to appropriation by the Winchester Common Council
- Approved consent agenda including bills, monthly finance report, VHSL registration, and facility usage
- Recognized VSBA Business Honor Roll, Project Search graduates, All-State sports, and 2022-2023 student representatives
- Heard reports on ESSER 6-month review and summer programs
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on May 8, 2023, at the Douglas School Central Administrative Office. The board approved consent agenda items, including the migrant education regional program agreement and bills, and took action on scholarships and student representatives. It also received reports on transportation, ASCA, and instructional personnel, then entered closed session for personnel matters before reconvening and approving personnel recommendations.
- Approved $58,950 in scholarships to class of 2023 Handley graduates from Cooper, Armstrong, Shingleton, and Pooled Scholarship Funds
- Approved Mason Rinker and Laura Salley as 2023-2024 student representatives
- Approved consent agenda including Migrant Education Regional Program agreement and bills
- Received transportation update from Director of Operations Ed Smith
- Entered closed session for personnel matters and approved personnel recommendations
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on April 24, 2023, at The Douglas School. The board approved consent agenda items, including minutes, bills, and the monthly finance report, and passed FY23 budget amendments. They also received reports on the FY24 budget, gifted education, and the WISH Grant, and entered closed session to discuss personnel matters, later approving personnel recommendations.
- Approved FY23 Budget Amendments as presented
- Received FY24 Budget Update from Interim Finance Director
- Received Gifted Report from Gifted Specialist
- Received WISH Grant report from Director of Student Services
- Approved personnel recommendations from closed session
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session on April 10, 2023, at The Douglas School. The board approved a consent agenda, heard staff reports on restraint/seclusion, policy reviews, and summer projects, and took action on several items including a roof replacement contract, recognitions, and special education plans. The meeting concluded with a closed session for personnel matters and approval of personnel recommendations.
- Awarded $361,037 contract to Skyline Roofing for Daniel Morgan Middle School roof replacement
- Approved 2023-2024 CCEIS Plan and Special Education Annual Plan
- Adopted VSBA Business Honor Roll resolutions for Fabritek and Navy Federal Credit Union
- Approved minor policy revisions (DA, DGC, GAB/IIBEA, GCBEB, GCI, GCPB, LEB) and major revision to JHCD (administering medication)
- Approved personnel recommendations from closed session
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting on March 27, 2023, at the Douglas School Central Administrative Office. The board approved a contract with Right At School for after-school programming and approved FY23 budget amendments. It also approved consent agenda items including minutes, bills, finance reports, facility usage, and minor and major policy revisions. The board then entered closed session to discuss personnel matters and later approved personnel recommendations.
- Approved contract with Right At School for after-school program
- Approved FY23 budget amendments
- Approved minor policy revisions (e.g., student fees, school libraries, bus driver)
- Approved major policy revision on public participation at board meetings
- Approved personnel recommendations from closed session
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its regular business meeting, approving a $1,207,000 contract for the John Handley High School track replacement and a consent agenda covering routine items. The board also held a public hearing on the FY24 budget, reviewed policies, and received a mid-year academic report. The meeting concluded with a closed session for personnel and student matters.
- Approved $1,207,000 construction services from Miller Sports, Inc. for John Handley High School track replacement
- Held public hearing on FY24 budget
- Approved consent agenda including bills, finance report, facility usage, and Handley Museum & Archives appointment
- Reviewed multiple policies including school board staff communications, liability insurance, and superintendent contract
- Approved personnel recommendations from closed session including stipends and resignations
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held a work session to discuss the FY23 budget review and prioritization of expenditures, along with reports on traffic flow at Frederick Douglass Elementary School and the board's annual self-assessment. The board also considered future action items including a code of conduct, VSBA Master Board participation, Handley Track replacement, and a museum and archives appointment. The meeting included a closed session for personnel matters and approval of personnel recommendations.
- FY23 Budget Review/Prioritization of Expenditures discussion
- FDES Traffic Flow report
- School Board Annual Self Assessment discussion
- Handley Track replacement future action item
- Closed session for personnel matters and approval of personnel recommendations
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board will hold its regular business meeting, featuring reports on secondary school improvement plans, the FY22 audit, and the FY24 Governor's budget. The board will also consider consent agenda items including the FY24 and FY25 school calendars, and will enter closed session to discuss personnel matters.
- Report on secondary school improvement plans
- FY22 audit report and management letters
- FY24 Governor's budget presentation
- Approval of FY24 and FY25 school calendars
- Closed session for personnel matters
BoardDocs Imported Meetings (2012 – 2026)
The Winchester Public School Board held its annual organization meeting and work session, electing officers and making appointments for 2023. The board elected Marie Imoh as chair and Bryan Pearce-Gonzales as vice chair, approved annual appointments, and appointed Carmen Crawford to the Mountain Vista Governors School Governing Board. The board also approved the 2023 meeting schedule (minus July), heard a report on elementary and intermediate school improvement plans, and discussed proposed calendars for FY24 and FY25. The meeting included a closed session for personnel matters and subsequent approval of personnel recommendations.
- Elected Marie Imoh as 2023 School Board Chairman (6-1 vote)
- Elected Bryan Pearce-Gonzales as 2023 Vice Chairman (unanimous)
- Appointed Carmen Crawford as representative to Mountain Vista Governors School Governing Board
- Approved 2023 School Board Meeting Schedule minus the July meeting
- Discussed proposed school calendars for 2023-24 and 2024-25