Dundee public meetings in 2021
39 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Planning Commission
The Planning Commission is holding a public hearing to discuss changing the Comprehensive Plan Map and Zone Map for five city-owned properties. The goal is to update the designations from Residential to Public to reflect current city use and ownership.
- Proposed zone change for 1205 SW Upland Dr. (water reservoir)
- Proposed zone change for 200 Block 1st St. (water system pump)
- Proposed zone change for 620 SW 5th (City Hall)
- Proposed zone change for 221 SW 1st (water well and pump house)
- Proposed zone change for 1440 SW Alder St. (water well and pump house)
Tourism Committee
The committee is reviewing marketing updates and the planning of the Taste Dundee event for May 7, 2022. Members are discussing sponsorship levels and the timing of a celebration for 99W improvements.
- Proposed Taste Dundee sponsorship levels: premier $5,000, gold $1,000, and silver $500
- Consensus to purchase 52 Windscale 12 bracket systems at $88 each
- Proposed celebration of 99W improvements for March/April
- Discussion of Travel Oregon Destination Ready Program and potential partnership with Newberg
City Council
The City Council is meeting to decide on building permit fees, the Taste Dundee event, and various infrastructure quotes. The body will also discuss the Ninth Street Construction Project and public works staffing.
- Resolution No. 2021-16 regarding Building Permit Fees
- Resolution No. 2021-17 regarding Taste Dundee Event
- LID No. 2013-01 Assessments
- Well No. 10 Inspection Quote
- Apparatus Repairs Invoice
Parks Advisory Committee
The committee is meeting to discuss the Phase 2 facility plan and naming options for Alder Street Park. The agenda also includes a discussion regarding the First Street Mini-Park.
- Alder Street Park Facility Plan Phase 2
- Naming options for Alder Street Park, including suggestions in chinuk wawa
- First Street Mini-Park
City Council
The City Council will discuss LID No. 2013-01 assessments and the Yamhill County ARPA Grant Program. The body is seeking action on fire suppression connection requests for rural properties and an amendment to the Community Suppers Agreement.
- Action on Rural Properties Fire Suppression Connection Requests
- Action on 2022 SCA Grant Agreement
- Action on Community Suppers Agreement Amendment
- Discussion on LID No. 2013-01 Assessments
- Discussion on Yamhill County ARPA Grant Program
City Council
The City Council will meet in executive session to consider and interview three candidates for the city administrator position. The session includes scheduled interviews for Candidate A, Candidate B, and Candidate C.
- Executive session to consider applicants for city administrator
City Council
The City Council will discuss the allocation of ARPA funds and consider a proposal for a Water Management and Conservation Plan. The meeting also includes a discussion on a National School Choice Week Proclamation.
- Water Management and Conservation Plan Proposal
- ARPA Allocation of Funds discussion
- Resolution No. 2021-15
- National School Choice Week Proclamation
- Financial Report ending September 30, 2021
Tourism Committee
The committee is reviewing a marketing update, the Taste Dundee event, and a celebration for the completion of 99W in Spring 2022. The meeting also includes discussions on banner numbers and bracket ordering.
- Marketing update from the Marketing Sub-Committee
- Planning for Taste Dundee
- Planning for 99W completion celebration (Spring 2022)
- Banner numbers and bracket ordering
City Council
The City Council is meeting to decide on building permit fees, sidewalk and park improvements, and the Alder Park Facility Plan. The body will also discuss local street speed studies and business license fees.
- Action on building permit fees
- Action on sidewalk and park improvements/UR Loan
- Action on Alder Park Facility Plan
- Discussion of business license fees
- OLCC permit for Arco AM/PM
Meeting
The Dundee Urban Renewal Agency is discussing the reconstruction of Ninth Street from Highway 99W to Alder Street. The board is considering a $1.4 million loan from the Oregon Transportation Infrastructure Bank and a separate agreement for sidewalk improvements.
- Proposed Ninth Street Improvements Project with an overall total estimate of $2,333,641.09
- Proposed 10-year loan application to the Oregon Transportation Infrastructure Bank for $1.4 million
- Proposed $500,000 cost for PGE public line undergrounding via Forced Undergrounding
- Agreement for sidewalk and ADA ramp improvements at Tax Map 3326DA Tax Lot 00212 estimated at $21,000
- Discussion of property status and RV usage at 459 SW Ninth Street
City Council
The City Council will discuss building codes, building permit fees, and a quote for seasonal street light decorations. The body is also scheduled to take action on a Second Amendment Sanctuary Ordinance and review an ODOT analysis of the Dundee Landing Interchange.
- Ordinance No. 574-2021: Second Amendment Sanctuary Ordinance
- Ordinance No. 576-2021: Building Codes
- Building Permit Fees
- Seasonal Street Light Decorations Quote
- Dundee Landing Interchange Analysis (ODOT)
City Council
The City Council is reviewing a Park Master Plan for the 6.7-acre Sander Estate Park at 359 SW 5th Street. The proposal includes a reception hall, a splash pad, and the preservation of an existing house and barn for community use. The council will also address a sanctuary ordinance and engineering services.
- Public hearing for Sander Estate Park Master Plan (File No. PMP 21-01)
- Action on Ordinance No. 574-2021, Second Amendment Sanctuary Ordinance
- Action on Civil West Engineering Services Amendment Proposal
- Action on Hydrant Water Bill Appeal
- Discussion on City Administrator recruitment and ESCI process
City Council
The City Council will discuss and take action on ordinances regarding a Second Amendment Sanctuary and the feeding of wild animals. The body will also decide on wastewater treatment plant upgrades and a Kubota MBR purchase order.
- Ordinance No. 574-2021: Second Amendment Sanctuary Ordinance
- Ordinance No. 575-2021: Attracting and Feeding Wild Animals
- WWTP SCADA System Upgrade
- WWTP Screen Replacement
- Kubota MBR Purchase Order
Tourism Committee
The committee is meeting to review marketing expenditures for Yellow Cactus, LLC and the status of Travel Oregon grants. Members will also discuss next steps following the completion of work on 99W.
- Marketing spend for Yellow Cactus, LLC
- Status update for Travel Oregon Grant
- Travel Oregon Wine Country License Plate Grants
- 99W work completion next steps
City Council
The City Council will consider establishing Local Improvement District (LID) 2021-1 to fund street, sidewalk, and storm drain improvements on Alder Street. The project has a total estimated cost of $251,690.11, funded by a grant, city funds, and property assessments.
- Public hearing for LID 2021-1 and Resolution No. 2021-14 regarding Alder Street improvements
- Proposed $100,000 SCA Grant for Alder Street reconstruction
- Ordinance No. 574-2021: Second Amendment Sanctuary Ordinance
- Ordinance No. 575-2021: Attracting and Feeding Wild Animals
- Fire Department copier/printer quote
City Council
The City Council will discuss the recruitment of a City Administrator and the Second Amendment Sanctuary Ordinance. The body is also tasked with taking action on bids for Alder Street Park improvements and a sewer inspection camera quote.
- Alder Street Park Improvements bids
- Sewer Inspection Camera quote
- Ordinance No. 574-2021 (Second Amendment Sanctuary Ordinance)
- Bypass Local Match Funding discussion
- Riparian Areas Protection discussion
City Council
The City Council approved new land use application fees and authorized a grant application for Alder Street improvements. The council also appointed two members to local advisory boards and moved an ordinance discussion to the next meeting.
- Resolution No. 2021-11: Established new land use application fees
- Authorization of 2022 SCA Grant application for Alder Street improvements
- Appointment of Teresa Stevenson to the Planning Commission
- Appointment of Robert Moxley to the Parks Advisory Committee
- Alder Street improvement budget estimates: $100,000 grant, $74,833 LID, $9,819 street resources, and $64,188 storm CIP resources
City Council
The City Council held a public hearing regarding Ordinance No. 574-2021, a Second Amendment Sanctuary Ordinance, which received public opposition. Additionally, the council approved street closures and a noise variance for the Fueled by Fine Wine Half Marathon scheduled for July 18, 2021.
- Ordinance No. 574-2021: Second Amendment Sanctuary Ordinance
- Approval of temporary Fifth Street closure and noise variance for Fueled by Fine Wine Half Marathon
- Appointment of Ron Mock to the Planning Commission
- Adoption of Ordinance No. 572-2021 regarding short term vacation rental standards
City Council
The City Council will hold a special workshop session to establish the recruitment process for a new city administrator. The body will discuss the process calendar and the specific skills and experience required for the administrator profile.
- Discussion of the Administrator Profile and required skills/experience
- Determination of community engagement levels in the recruitment process
- Review of a draft recruitment schedule with a target start date of January 1, 2022
- Discussion of advertising options including League of Oregon Cities ($20) and ICMA ($450-$600)
- Review of candidate evaluation criteria and background check processes
Meeting
The Board will hold a public hearing and vote on Resolution No. 2021-06 to adopt the budget for the fiscal year beginning July 1, 2021. The proposed budget total is $235,300.
- Resolution No. 2021-06: Adopt FY 2021-22 Budget of $235,300
- FY 2021-22 Budget Hearing
- Approval of October 20, 2020 and November 17, 2020 meeting minutes
Tourism Committee
The committee is meeting to address a marketing contract with Yellow Cactus, LLC and hold a public hearing regarding vacation rentals. The body will also receive updates on grants and the 'Fueled by Fine Wine' project.
- Marketing contract with Yellow Cactus, LLC
- Public hearing on vacation rentals
- Grant sub-committee update
- Discussion on 'Fueled by Fine Wine'
- Review of area updates
City Council
The City Council will receive a 2021 pavement management report and consider actions on a tourism marketing agreement and the MBR Cassette Expansion Project. The body will also discuss fire chief selection criteria and an amendment to the employee handbook.
- Presentation on Pavement Management by Joel Conder, CAPS 2021 Report
- MBR Cassette Expansion Project
- Fire Chief Selection Criteria
- Resolution No. 2021-05: Employee Handbook Amendment
- Tourism Website & Social Media Marketing Agreement
Meeting
The Dundee Urban Renewal Agency (DURA) is presenting its proposed budget for the 2021-2022 fiscal year. The budget includes debt service payments for utility undergrounding projects and outlines goals for business district revitalization.
- Proposed $220,000 in total debt service payments
- Ninth Street improvements from Highway 99W to Alder Street
- Highway 99W undergrounding project loan repayments
- $163,460 deposit to ODOT for utility conduits
- Maximum plan indebtedness of $11,337,831
Budget Committee
The Budget Committee will review governmental and proprietary funds for the 2021-22 fiscal year. The body is scheduled to approve the budget and specific tax levies.
- Review of Governmental Funds including State Revenue Sharing, Parks, Tourism, and Fire Station Construction
- Review of Proprietary Funds for Water, Sewer, and Storm Water
- Approval of FY 2021-22 Budget
- Permanent Tax Levy of $2.3115 per $1,000 of assessed value
- Bonded Tax Levy of $153,433
Tourism Committee
The committee is meeting to discuss a marketing contract and a $100,000 grant award from Travel Oregon. The agenda also includes area updates.
- Discussion of Marketing Contract with DNA Studios, LLC ($3,333 per month)
- $100,000 Grant Award from Travel Oregon
- Area Updates
City Council
The City Council is reviewing proposed rate adjustments from Waste Management, including a potential 9.1% increase for residential customers. Discussion includes the impact of using 2020 revenue data for future forecasting and the possibility of a new subscription-based glass recycling program.
- Resolution No. 2021-03 regarding Waste Management Rates
- Resolution No. 2021-04 regarding Farmers Market Temporary Use
- Proposed 9.1% residential rate increase from Waste Management
- Potential subscription glass recycling service proposal
City Council
The City Council will review the 2020 Waste Management annual report and a proposed service rate adjustment. The discussion includes a proposal to increase the city's franchise fee from 3% to 5% of service revenues.
- Waste Management 2020 Annual Report and Rate Adjustment presentation
- Proposed increase of city franchise fee from 3% to 5%
- Highway 99W Improvements Project update
- Myrtle Street sidewalks discussion
- Farmers Market proposal discussion
City Council
The City Council will meet via teleconference to discuss a police services agreement and the recruitment of a City Administrator. The body will also consider several public works quotes and a grant agreement.
- Police Services Agreement
- City Administrator Recruitment
- 2021 Small City Allotment (SCA) Grant Agreement
- Resolution No. 2021-02 regarding an Interfund Loan
- Quotes for Cla-Valve maintenance, concrete projects, and WWTP utility water pump
City Council
The City Council discussed progress on the Highway 99W project and the completion of the water relocation project. The Council also reviewed change orders for water line work and addressed street light installation issues.
- Approval of Change Order #5 for $18,154
- Approval of Change Order #6 for $10,804
- Discussion of Pacific Underground Change Order No. 7 for $13,000
- Update on Highway 99W street lighting and water line relocation
Parks Advisory Committee
The committee is meeting to review updates on the Sander Estate Park and the Third Street Path grant. The agenda includes discussions on the Dundee Elementary School Design Committee and the Viewmont Greenway wildflower restoration.
- Sander Estate Park update
- Third Street Path parks grant update
- Harvey Creek Trail maintenance
- Viewmont Greenway wildflower restoration and interpretation signage
- Dundee Elementary School Design Committee
City Council
The City Council will meet via teleconference to discuss updates on the Highway Improvements and Water Relocation projects. The body will also consider action on an ESCI Workshop and discuss police chief recruitment.
- Highway Improvements Project update
- Water Relocation Project update
- ESCI Workshop action item
- Police Chief recruitment discussion
- Financial Report ending January 31, 2021
City Council
The City Council is considering Ordinance No. 573-2021 to approve a statutory development agreement with Sofar, LLC and Wine Country Legacy Partners, LLC. The agreement concerns the partition of property at 459 SW Ninth Street and outlines required public improvements and site compliance.
- Public hearing for Ordinance No. 573-2021 regarding a development agreement for 459 SW Ninth Street
- OLCC Liquor License Application for Dundee Hills Wine Library, LLC
- WWTP Disinfection Equipment Maintenance Proposal
- Noise Variance for Highway Improvements Project
- Budget Committee Appointments
City Council
The City Council will discuss a supplemental budget and a developer agreement. The body is also reviewing neighborhood park standards for the Riverside District and receiving an update on the Fire Department.
- Resolution No. 2021-01: Supplemental Budget
- Developer Agreement (Action Requested)
- Riverside District Neighborhood Park Standards (Action Requested)
- Fire Department Update
- Financial Report ending December 31, 2020
Tourism Committee
The committee is meeting to discuss grants from the Travel Oregon Destination Ready Program. The session will also include an update on the city's banner program and the introduction of a new member.
- Discussion of Travel Oregon Destination Ready Program grants
- Update on the banner program
- Introduction of new committee member Jerimi Carrol
Planning Commission Work Session
The Planning Commission will conduct a workshop to review a draft list of proposed Development Code Text Amendments for 2021. These proposed changes aim to update outdated standards, clarify terminology, and align the code with the city's Comprehensive Plan.
- Proposed updates to definitions for Nursing Homes and Day Care Facilities
- Proposed new standards for flag lots and multifamily (5+) developments
- Review of land division and property line adjustment procedures
- Proposed amendments to exterior lighting and vacation rental requirements
- Election of the 2021 Chairman and Vice-Chairman
City Council
The City Council will elect a Council President and receive a presentation on the FY 2019-20 Annual Audit Report. The body is also seeking action on a waterline relocation project and a water/sewer bill appeal.
- Election of Council President
- FY 2019-20 Annual Audit Report presentation by Ryan Pasquarella, CPA
- Waterline Relocation Project
- Water/Sewer Bill Appeal
- Tourism Committee Appointments
City Council
The City Council reviewed financial handouts analyzing the city's government, general, sewer, and water funds. The documents discuss revenue, expenditures, and debt service payments from 2015 to 2020.
- Analysis of General Fund ending balance decrease in FY20 due to legal expenses
- Review of Sewer Fund debt service payments and sludge lagoon expenditures
- Report on Water Fund unrestricted cash decreasing approximately 68% since 2016
- Evaluation of General Fund carryover against a 30% operating expenditure benchmark
Tourism Committee
The Tourism Committee is meeting to review marketing updates from DNA PDX and discuss the implementation of a seasonal banner program. The body will also address COVID-19 restrictions and the potential addition of new committee members.
- Discussion of banner holder options priced at $40, $55, and $175 per arm
- Marketing update from DNA PDX regarding biking content and social media growth
- Discussion of COVID-19 impacts on local lodging and transition plans
- Review of potential new committee members
- Discussion of a new park design on 5th Street and a requested water feature
City Council
The City Council will meet to elect a Council President and review a police accomplishments report. The body is seeking action on sewer main repair quotes, pavement condition updates, and outside water requests.
- Sewer main repair quote
- Outside water request
- Pavement condition survey update
- Mobile radio purchase
- Riverside District Code Amendment discussion for Lindquist Development Co.