Dundee public meetings in 2022
39 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Tourism Committee
The Dundee Tourism Committee is reviewing November 2022 analytics for its website, Instagram, and Facebook, showing a 156% month-over-month increase in website visits. The committee is also discussing the Discover Dundee passport program, which has low completion rates, and planning future content including street banners, YouTube shorts, and a monthly newsletter.
- Website visits increased 156% month-over-month to 4,281 in November 2022
- Discover Dundee passport program: 0 completed for Foodie Adventure and Dog-Friendly, 1 completed for Community
- Street banner design concepts presented for committee feedback
- Collaboration with Dundee Hills Winegrowers Association (DHWGA) for content creation
- Planning for monthly newsletter and romantic cozy season lifestyle content
The committee approved the minutes from the October 26, 2022 meeting. Members discussed a $3,000 funding request for Oregon Truffle Festival shuttle costs and reviewed banner themes and committee vacancies. No formal votes were recorded for funding or appointments.
- Approved October 26, 2022 meeting minutes
City Council
The Council overturned a Planning Commission denial to grant a conditional use permit for a short-term rental with specific restrictions. The Council also authorized a modified loan agreement with the Oregon Transportation Infrastructure Bank for the bypass project.
- Approved Ordinance 579-2022 for Comprehensive Plan Amendment and Zone Change to Public for Tax Lot 3336-00100 (Unanimous)
- Approved conditional use permit for short-term rental at 425 SW Dogwood Drive with 5 staff conditions, a one-year review, and a ban on related-party simultaneous rentals (4-2)
- Approved Consent Agenda including Nov 15 minutes, 2023 calendar, Rose & Arrow LLC OLCC application, and Tourism Committee appointments (Unanimous)
- Authorized Mayor to sign Resolution 2022-19 for modified ODOT bypass loan agreement OTIF-0046 (Unanimous)
- Adopted Resolution 2022-20 accepting Yamhill County election results (Unanimous)
City Council
The Dundee City Council and Dundee Rural Fire District Board of Directors will hold a joint special meeting to discuss a possible levy. The meeting is scheduled for Monday, November 28, 2022 at 6:30 PM and will be held in a hybrid format via Zoom.
- Discussion of a possible levy
The City Council and Rural Fire Protection Board decided to move forward with a five-year operating levy to fund three additional full-time firefighters. Staff will research millage rates and costs up to $460,000 for a May 2023 ballot presentation.
- Directed staff to explore hiring 3 full-time firefighters with costs up to $460,000 for a May 2023 levy (Unanimous)
- Approved working together to bring two levies to citizens in May to hire three firefighters at $460,000 per year (Unanimous)
- Established a January 31, 2023 deadline for a task force to determine the millage rate
City Council
Council unanimously directed staff to return with a final ordinance for a zone change from Agricultural to Public and a Comprehensive Plan update for a new elementary school. The ordinance must include amendments regarding a multiuse path and the placement of a park in subarea A. Council also approved Ricoh for IT managed services.
- Directed staff to return with final ordinance for Newberg School District zone change and Comprehensive Plan update (Unanimous)
- Approved Ricoh to provide IT Managed Services to the City (Unanimous)
- Approved consent agenda including Nov 1 minutes and Parks Advisory Committee appointments (Unanimous)
City Council
The City Council unanimously approved a resolution to apply for a $240,000 State Parks grant for Tipsu Palach Park. The council also approved the consent agenda and discussed future water usage and fire department staffing options.
- Approved Resolution No. 2022-19 authorizing a $240,000 State Parks grant application (unanimous)
- Approved consent agenda including October 18 minutes, August 31 financial report, and Furioso Vineyards letter (unanimous)
City Council
This is a letter submitted as additional evidence for a conditional use/short-term rental application (CU/STR 2022-10). The letter includes data showing 9 STRs and 15 vacation rentals approved, a zoning map, and noise complaints from November 2020 to present. The applicant argues the city could approve up to 53 STRs under its ordinance and is currently at 17% of that limit.
- Letter from Brown Tarlow Bridges & Palmer PC submitting evidence for File CU/STR 2022-10
- Data shows 9 short-term rentals and 15 vacation rentals approved by the city (24 total)
- City ordinance allows up to 53 STRs; currently at 17% of that limit
- Includes noise complaint records from November 2020 to present for STR and vacation rental properties
- Mapping of permitted STRs and grandfathered vacation rentals included as evidence
Tourism Committee
The Dundee Tourism Committee will discuss a marketing update and strategy, a Loyal Brew/Wine Country grant update, banner plans, committee vacancies, and AirBnB tax collection. The agenda also includes area updates and open time for discussion.
- Marketing update and strategy discussion with Molly Bailey
- Loyal Brew/Wine Country grant update
- Banner update and plans after holidays
- Tourism Committee vacancies and reappointments
- Air BnB tax collection and status of BnBs in Dundee
The committee approved the meeting minutes from June 22, 2022. Members discussed marketing analytics, holiday banner installation, and the need to fill committee vacancies. No formal votes were taken on grant applications or tax collection policies.
- Approved June 22, 2022 meeting minutes
Planning Commission
The Planning Commission will hold a public hearing on a comprehensive plan and zone change application (CPA/ZC 22-16) submitted by Harper Houf Peterson Righellis, Inc. on behalf of the Newberg School District. The meeting also includes approval of minutes from July 20, 2022, and time for public comment and commissioner issues.
- Public hearing on CPA/ZC 22-16, a comprehensive plan and zone change application by Harper Houf Peterson Righellis, Inc. (Newberg School District)
- Approval of minutes from the July 20, 2022 Planning Commission meeting
City Council
The Dundee City Council will consider Resolution 2022-18 for an OTIB loan and discuss plans for the 9th Street Project and roundabout. They will also vote on approval of a SCADA CPU purchase. The consent agenda includes approval of prior meeting minutes and a review of council goals.
- Resolution 2022-18, OTIB Loan (action requested)
- Review of Plans for 9th Street Project and Roundabout (discussion item)
- Approval of SCADA CPU (action requested)
- Consent Agenda: City Council Minutes, October 4, 2022 and Review of Council Goals
Meeting
The Dundee Urban Renewal Agency approved a budget for fiscal year 2022-2023 and authorized a loan application. The agency also increased its participation in the Ninth Street Improvements Project.
- Resolution No. 2022-1: Adopt FY 2022-2023 Budget
- Resolution No. 2022-02: Authorizing a $1,387,433 loan application from the Oregon Transportation Infrastructure Fund
- Increased DURA participation to 60% for Ninth Street Improvements Project street and storm portions
- Approved approximately $160,000 contribution toward a public restroom facility
Tourism Committee
The committee will receive a marketing strategy update and discuss banner placement strategies. The agenda also includes an introduction of the new Taste Newberg Director and updates regarding a new Dundee sign.
- Marketing Strategy update
- Introduction of New Taste Newberg Director
- Banner Update / Placement Strategy
- Status of new Dundee sign
- Discussion of Tourism Committee Vacancies
City Council
The City Council will consider actions regarding managed IT services and water meter reading software. The body will also discuss urban renewal grants and a contract for an office position.
- Contract for Office Position
- Managed IT Services
- Water Meter Reading Software & Meter Replacement
- Urban Renewal Grants discussion
Tourism Committee
The committee is discussing marketing updates, including the launch of the Discover Dundee digital passports and website analytics. The body is also reviewing banner placement strategies and filling committee vacancies.
- Launch of Discover Dundee digital passports with 22 participants
- Review of September 2022 website analytics showing 1,458 total visits
- Proposed 'Deck the Hills' banners to be ordered by Oct. 18 and installed by Nov. 15
- Status update on the new Dundee sign
- Discussion of Tourism Committee vacancies
City Council
The City Council will hold a public hearing to decide on a $1,387,433 loan application from the Oregon Transportation Infrastructure Fund. The funds would be used to upgrade 9th Street with a new water line, bike lanes, and sidewalks. The loan would be repaid via a local improvement district and urban renewal tax revenue.
- Public hearing on $1,387,433 loan application from Oregon Transportation Infrastructure Fund
- Resolution No. 2022-17 authorizing the 9th Street project loan
- Discussion of Managed IT Services
- Review of City Council Goals update
- Proposed 9th Street improvements including earthquake-resistant water lines and bike lanes
Meeting
The board will hold a public hearing to discuss and potentially approve a loan application for the 9th Street Project. The project aims to upgrade a major collector road with new water lines, bike lanes, sidewalks, and storm water controls.
- Resolution No. 2022-02: Authorizing a $1,387,433 loan application from the Oregon Transportation Infrastructure Fund
- 9th Street Project: Proposed installation of earthquake-resistant water lines, bike lanes, and sidewalks
- Project funding: $844,942 from a local improvement district and the remainder from the urban renewal district
City Council
The City Council will discuss the city website, newsletter options, and meeting protocols. The body is tasked with taking action on a loan amendment for the ODOT bypass and a specific water bill appeal.
- Resolution No. 2022-16: ODOT Bypass Loan Amendment #3
- Action on a Water Bill Appeal
- Discussion of City of Dundee Website
- Discussion of Quarterly City Newsletter Options
- Discussion of City Council Meeting Protocol
City Council
The City Council will discuss the 2021-2022 budget year and consider a settlement, termination, and release agreement with Civil West. The body is also seeking action on a proposed layout for SW 8th Street and the purchase of WWTP MBR Turbo Blowers.
- Civil West Settlement, Termination & Release Agreement
- WWTP Process/MBR Turbo Blowers
- Proposed layout for SW 8th Street
- Review of 2021-2022 Budget Year
- Council review of Drug Ballot Measure
City Council
The City Council approved a modified street design for SW Alder Street that replaces bulb-outs with a speed bump/hump. Additionally, the council authorized a $56,453 expenditure to replace the city's SCADA computer system.
- SW Alder Street improvements: motion passed to remove east side bulb-out and add a speed bump/hump
- SCADA Computer Replacement: approved $56,453 quote from The Automation Group
- Approval of July 19, 2022 City Council Minutes
- Approval of Financial Report ending May 31, 2022
Planning Commission
The Planning Commission will conduct a public hearing regarding CU/STR 22-10 at 425 SW Dogwood Drive. The meeting also includes the election of the 2022 Chair and Vice-Chair.
- Public Hearing: CU/STR 22-10, Pohl (425 SW Dogwood Drive)
- Election of the 2022 Chair and Vice-Chair
City Council
The City Council is meeting to decide on several equipment replacements and maintenance projects. The agenda includes requests for action on computer systems, air conditioning units, and street improvements.
- SW Alder Street Improvements
- SCADA Computer Replacement
- Water Repair Trench Patching
- WWTP Lab/Office and City Hall air conditioner quotes
- Riparian Area Planning Assistance Proposal
City Council
The City Council business meeting scheduled for July 5, 2022, has been cancelled. The next meeting is scheduled for Tuesday, July 19, 2022, at 7:00 pm.
Tourism Committee
The committee is reviewing a marketing strategy and budget for the 2022-2023 fiscal year. Members are discussing the status of the new Dundee sign, street banners, and landscaping maintenance along 99W.
- Annual marketing budget totaling $69,460
- Contract with Molly Bailey (Yellow Cactus) for approximately $50,000
- $20,000 budgeted for landscaping maintenance along 99W
- $75,000 grant request for public restrooms at Tipsu Palach park
- Discussion of two vacant Tourism Committee seats
City Council
The City Council will review several service contracts and resolutions. Key items include an audit engagement and judicial services, as well as a resolution regarding the Fueled by Fine Wine event.
- Audit Services Contract with Grove, Mueller & Swank, P.C.
- GIS Services Contract with Mid-Willamette Valley Council of Governments
- Resolution No. 2022-14 regarding Fueled by Fine Wine Event
- Resolution No. 2022-15 Contract for Judicial Services
- OLCC Application for North Valley Vineyards
City Council
The City Council will hold a public hearing regarding the proposed budget for fiscal year 2022-2023. Following the hearing, the council may move to adopt the budget or schedule a second hearing if significant changes are required.
- Public Hearing: Budget For Fiscal Year 2022-2023
- Resolution No. 2022-10: Adopt Budget for FY 2022-2023
- Consent Agenda: Replacement Water Meters Purchase
- Resolution No. 2022-11: Salary Schedule
- Resolution No. 2022-12: State Shared Revenues
Meeting
The Dundee Urban Renewal Agency is holding a budget hearing to discuss and adopt the fiscal year 2022-2023 budget. The proposed budget includes appropriations for materials, services, debt service, and transfers.
- Resolution No. 2022-1 to adopt the FY 2022-2023 budget of $1,476,900
- Appropriation of $1,180,000 for transfers
- Appropriation of $240,000 for debt service
- Appropriation of $47,200 for materials and services
- Proposed $1,100,000 loan for 9th Street Project
Planning Commission
The Planning Commission will conduct a training session regarding the Oregon Statewide Planning Program. The meeting also includes the introduction of a new City Administrator and the election of a 2022 Chair and Vice-Chair.
- Introduction of new City Administrator, Steve Dahl
- Election of the 2022 Chair and Vice-Chair
City Council
The City Council is meeting to take action on the Dundee Equity, Diversity, and Inclusion Strategy and a hotel event at Tipsu Palach Park. The body will also decide on the hiring of a Public Works Worker 1.
- Dundee Equity, Diversity, and Inclusion Strategy
- Dundee Hotel Event at Tipsu Palach Park update
- Hiring of Public Works Worker 1
Parks Advisory Committee
The committee reviewed updates for several local park projects, including Alder Street Park and First Street Mini Park. Discussions included potential historical themes for naming the new Alder Street Park and strategies for future grant applications.
- Alder Street Park: update on pathway completion and site plan process
- First Street Mini Park: $12,500 project involving a paver path and bench
- Sander Estate Park: City Council approved the site plan with conditions
- Third Street Path: discussion of future grant applications for $75,000 or less
- Chehalem Parks & Recreation District: update on $1.8 million State Trails Grant
City Council
The City Council will consider a letter to Yamhill County regarding zoning changes and the selection of a contractor for an accounting position. The body will also review the Dundee Equity, Diversity, and Inclusion Strategy.
- Letter to Yamhill County regarding change of zoning
- Selection of contractor for accounting position
- Dundee Equity, Diversity, and Inclusion Strategy
- Financial Report ending March 31, 2022
City Council
The City Council is considering the formation of Local Improvement District No. 2022-01 to fund street and pedestrian improvements on SW 9th Street from Highway 99 to SW Alder Street. The body will also discuss a diversity, equity, and inclusion strategy and vegetation clean-up at Tipsu Palach Park.
- Public hearing on Local Improvement District (LID) for SW 9th Street improvements totaling $1,662,795.57
- Resolution No. 2022-09 to form LID No. 2022-02
- Discussion of City of Dundee Diversity, Equity & Inclusion Strategy
- Action on vegetation and weed clean-up at Tipsu Palach Park
- Oregon DEQ TMDL Enforcement Action update
City Council
The City Council addressed several infrastructure and community items including a state parks grant for tipsu palach Park. The council also approved survey costs for SW Ninth Street and a sewer cleaning bid. Additionally, members discussed water bill appeals and safety-related power pole replacements.
- Approved $11,320.00 survey proposal for SW Ninth Street from TerraCalc Land Surveying Inc.
- Approved Resolution No. 2022-07 to apply for an Oregon Parks and Recreation Department grant for tipsu palach Park
- Approved Resolution No. 2022-08 authorizing a Dundee Hotel event at tipsu palach Park
- Approved OreVac sewer cleaning bid at a daily rate of $2,430.00
- Authorized staff to approve new PGE poles to resolve safety issues
City Council
The Dundee City Council is conducting a goal setting workshop. The meeting is open to the public but will not include an opportunity for public comment.
City Council
The Dundee City Council is conducting a goal setting workshop. The meeting is open to the public but will not include an opportunity for public comment.
City Council
The City Council will discuss infrastructure projects including Ninth Street improvements and sewer cleaning. The body is also reviewing a resolution regarding a hotel event at tipsu palach Park and a water bill appeal.
- Ninth Street Improvements & LID-Survey Costs
- Resolution No. 2022-07: Support for State Parks Grant for tipsu palach Park
- Resolution No. 2022-08: Dundee Hotel Event at tipsu palach Park
- OLCC Liquor License Application for Field & Stream Restaurant
- Sewer Cleaning Quote
City Council
The City Council met to approve several administrative actions, including the appointment of a new City Administrator. The council also authorized grant agreements for water and sewer infrastructure projects.
- Appointment of Steven W. Dahl as City Administrator effective March 1, 2022
- Appointment of Alexandru Chiper to the Dundee Planning Commission
- Yamhill County Investing in Water & Sewer Infrastructure Grant: $138,750.00 for water and $309,750.00 for sewer
- Adoption of Resolution 2022-03 regarding budget transfers
- Adoption of Resolution 2022-04 adopting a supplemental budget for fiscal year 2021-2022
City Council
The City Council is reviewing financing options for the Ninth Street Improvement Project, including potential assessment methods for residential and commercial properties. The agenda also includes actions regarding water bill appeals, wastewater treatment plant expansion bids, and sewer repair proposals.
- Ninth Street Improvement Project discussion
- WWTP MBR Expansion Project bids
- Engineering Services Proposal - CIPP Sewer Repair
- Alder Street Improvement Project discussion
- Water Bill Appeal
Meeting
The board is reviewing updated cost estimates and financing for the Ninth Street Improvements Project. The agency is considering a subsidy for owner-occupied residences and a loan application to OTIB for road improvements.
- Ninth Street Improvements Project with a total estimated cost of $2,639,295.57
- Proposed urban renewal commitment of $1,007,817 for Ninth Street
- Discussion of a $1 million estimated cost for undergrounding on Ninth Street
- Proposed subsidy for owner-occupied residences in non-residential zones for street/storm assessments
- Public restroom facility discussion
City Council
The City Council will meet to discuss financing options for Ninth Street improvements and the consolidation of the Dundee Fire District. The body will also consider resolutions regarding surplus vehicles and park property naming.
- Discussion of Ninth Street Improvements financing options
- Discussion of Dundee Fire District consolidation
- Resolution No. 2022-01: Declaration of Vehicles as Surplus
- Resolution No. 2022-02: Park Property Naming
- Discussion of 2022 State Parks Grant Application
City Council
The City Council will review a master plan for a 0.91-acre pedestrian park on SW Alder Street. The agenda also includes a proposal to change the zoning of city-owned properties to public use.
- Public Hearing: Alder Street Park Master Plan (PMP No. 21-23)
- Public Hearing: City-Owned Properties Zone Change to Public (CPM/ZC No. 2021-20)
- Ordinance No. 578-2022 regarding Highway 99W LID Assessments
- Street Light Request for 591 SW Alder Street
- Financial Report ending November 30, 2021