Dundee public meetings in 2025

City Council

The Dundee City Council will open the regular meeting, allow public comment, and hold an executive session on employment matters. The only new business item on the agenda is to approve contract elements for the City Administrator. The agenda also lists pending items such as the Old Dundee Elementary School project, several planning and land‑use code amendments, and a developer agreement for Sander Estate Park. No other decisions are scheduled for this meeting.

• Approve Contract Elements for City Administrator
• Pending Public Works: Old Dundee Elementary School
• Planning/Land Use: Dundee Riverside District Code Amendment
• Planning/Land Use: Exterior Lighting – Code Update/Street Light Standards
• Sander Estate Park Developer Agreement

City Council

The Dundee City Council meeting will include an executive session to consider the employment of a public officer. The council will vote on the action request to employ a City Administrator. Two public comment periods are scheduled, allowing speakers up to three minutes and five minutes respectively. No other decisions are listed on the agenda.

• Consider employment of City Administrator (action requested)
• Executive session to consider employment of a public officer
• Public comment – up to 3 minutes per speaker
• Public comment – up to 5 minutes per speaker
• Pending: Dundee Riverside District Code Amendment

City Council

The Dundee City Council is reviewing a Transient Room Tax (TRT) Abatement Agreement with Outpost Dundee for the Terrain Hotel project. The agreement includes a tax‑abatement schedule of 70% for the first two years (up to $500,000 per year) and 50% for years three through twenty (up to $800,000 per year). It is contingent on amendments to an Urban Renewal Grant and on the hotel opening by December 31, 2031. The council will also consider reporting, audit, and compliance requirements for the hotel operator.

• TRT abatement: 70% of tax years 1‑2 (max $500,000/yr), 50% years 3‑20 (max $800,000/yr)
• Urban Renewal Grant amendment: $300,000 deleted; $700,000 if construction by 6/1/2026, $500,000 by 9/30/2026, $250,000 by 12/31/2026, otherwise terminated
• Hotel opening deadline: must open by Dec 31, 2031 or agreement terminates
• Outpost Dundee must report and remit TRT; city may audit records with five‑day notice
• Project details: Terrain Hotel at N. Highway 99W, 80‑room boutique hotel with spa, restaurant, 154 parking spaces, and AVA/Space Dundee at 9th & Alder Streets

Meeting

The Dundee Urban Renewal Agency is reviewing Amendment No. 1 to a grant agreement with Outpost Dundee, LLC for a mixed-use project at 180 and 240 S.W. 9th Street. The amendment proposes reducing SDC fee grants by at least $300,000 in exchange for a Transient Room Tax Abatement Agreement.

• Proposed grant of $700,000 for improvements if construction starts by June 1, 2026
• Proposed grant of $500,000 for improvements if construction starts by September 30, 2026
• Proposed grant of $250,000 for improvements if construction starts by December 31, 2026
• Reduction of SDC fee grant by a minimum of $300,000 to $0
• Proposed Transient Room Tax Abatement Agreement for the project at 180 and 240 S.W. 9th Street

Planning Commission

The Dundee Planning Commission held a public hearing on November 19, 2025 to consider a Type III variance request. The applicant, Autumn Irons and Alexander McGaw, asked to reduce the side‑yard setback from the required 7.5 feet to 5 feet for a building addition at 1092 SE Locust Street. After staff review and no public or agency objections, the commission adopted an order approving the variance with conditions.

• Variance to reduce side‑yard setback from 7.5 ft to 5 ft at 1092 SE Locust Street (R‑2 zone)
• Public hearing conducted on November 19, 2025
• Staff recommendation to adopt Planning Commission Order with findings and conditions
• No public comments received; agencies (Building Dept, CPRD, Fire Dept, PGE) had no comments
• Order includes Exhibit A (findings) and Exhibit B (conditions of approval)

Parks Committee

The Parks Advisory Committee will meet to discuss Tipsu Palach Park and the vision for moving forward. The meeting also includes time for public comments and committee concerns.

• Discussion regarding Tipsu Palach Park
• Discussion on Vision Moving Forward

City Council

The council approved a salary range of $120,000 to $150,000 for the permanent city administrator position. The consent agenda, including the September 30 City Council minutes, was accepted. Discussions were held on the Water Right Open House recap and a presentation on wastewater treatment plant capacity. Public comment periods were provided before and after the agenda items.

• Set city administrator salary range at $120,000‑$150,000
• Accept consent agenda, including City Council minutes from September 30, 2025
• Discuss Water Right Open House recap
• Discuss Wastewater Treatment Plant Capacity presentation
• Public comment sessions (up to 3 minutes and up to 5 minutes)

City Council

The council approved the consent agenda after a motion by Councilor Bryan Weil, seconded by Council President Storr Nelson. The motion passed with votes from Councilors Hinson, Weaver, Caruso, Chiper, and Mayor Ford. No other formal actions were recorded in the meeting.

• Approved consent agenda (motion by C. Weil, seconded by C. Nelson; votes: C. Hinson, C. Weaver, C. Caruso, C. Chiper, M. Ford)

Meeting

The Dundee Urban Renewal Agency board will continue discussion of the Chehalem Parks & Recreation District's request to develop Sander Estate Park, which includes a proposed $1,119,700 allocation for Phase 1 infrastructure. The meeting also includes approval of minutes from prior meetings, a public comment period limited to three minutes per speaker, an executive session to review exempt records, and a segment for agency member concerns.

• Continued discussion of CPRD request for development of Sander Estate Park (proposed $1,119,700 funding)
• Executive session under ORS 192.660(f)(2) to consider exempt information
• Approval of Urban Renewal minutes from March 18, 2025, April 1, 2025, April 15, 2025, May 20, 2025, June 17, 2025, and June 25, 2025
• Public comment limited to up to 3 minutes per speaker
• Agency member concerns segment

The board considered the Urban Renewal minutes from March through June 2025. A motion to approve those minutes was made by Bryan Weil and seconded by Storr Nelson. Five members – Alex Chiper, Tim Weaver, David Hinson, Bryan Weil, and Chair David Ford – cast votes on the motion. No other decisions were recorded.

• Motion to approve Urban Renewal minutes (motion by Bryan Weil, seconded by Storr Nelson; votes by Alex Chiper, Tim Weaver, David Hinson, Bryan Weil, David Ford)

Tourism Committee

The Dundee Tourism Committee will hear a marketing update from Greenhouse collaborators on social‑media metrics and upcoming anniversary events. It will receive a Destination Dundee update that includes a $60,000 Travel Oregon grant (requiring an $11,000 match) for a city‑wide wayfinding signage project. The committee will discuss Third Thursday promotional ideas such as feather banners along 99W and reader‑board advertising, and will review the results of the July 8 retreat.

• Marketing update: Instagram, Facebook and website metrics; 20th anniversary events and new travel blog launch
• Destination Dundee update: $60,000 Travel Oregon grant (with $11,000 match) for wayfinding signage and walking map at Tipsu Palach Park
• Third Thursday update: discussion of feather banners placement along 99W and fire‑station reader‑board ads
• Retreat results: July 8, 2025 retreat at Dundee Landing; survey sent; next retreat planned for July 8, 2025
• Open items: general discussion and any other business

City Council

The council considered the consent agenda, but the minutes do not record a vote outcome. Staff provided updates on the water‑tank repair, wastewater plant loan, a speed‑bump code issue, mural code revision, and a sewer service request. No formal actions, approvals, or denials were recorded.

City Council

The council set the city administrator’s salary range at $120,000 to $150,000 and approved the motion to use that range in the advertisement. Council members discussed candidates for the school boundary committee but took no formal action. The interim city administrator will send a revised public‑safety levy letter for final approval.

• Approved city administrator salary range $120,000‑$150,000 (motion passed)

City Council

The council approved the consent agenda. It voted to hire Prothman for the city administrator recruitment and to let the interim city administrator sign a contract with Signature Paving for the 9th & Alder Street paving project. The Vineyard Water Tank repair contract was deferred to a future meeting. Council set the water rates and public safety levy open house for October 30 at 6:30 p.m.

• Approved Consent Agenda (C. Hinson, M. Ford)
• Approved hiring Prothman for executive recruitment (C. Hinson, M. Ford)
• Approved City Administrator to sign contract with Signature Paving for 9th & Alder Street paving (C. Weaver, M. Ford; C. Nelson abstained)
• Deferred Vineyard Water Tank repair management contract (no vote recorded)
• Scheduled water rates & public safety levy open house for Oct 30 at 6:30 p.m. (agreement)
• Approved city easement contract for 5th Street (filed, no vote recorded)

City Council

The council approved the consent agenda. It directed the City Administrator and consultant CWMH20 to make minor changes to the water rights applications and submit them to the Oregon Water Resources Department. The appointment of the interim city administrator and the city administrator recruitment were postponed to future meetings. A special council meeting was scheduled for September 9 at 6:30 P.M.

• Approved consent agenda (motion passed)
• Directed City Administrator and consultant CWMH20 to modify and submit water rights applications (motion passed)
• Postponed appointment of interim city administrator to next meeting
• Postponed city administrator recruitment discussion to a future meeting
• Scheduled special meeting for September 9 at 6:30 P.M.

City Council

The council approved the Consent Agenda. It adopted Resolution 2025-15 establishing hiring standards for an interim city administrator, adopted a plan of action for the city audit, and approved an amendment to the Kennedy Jenks PFAS feasibility study. The council also authorized the mayor to negotiate terms and appoint Brandon Hamilton as the interim city administrator.

• Approved Consent Agenda (motion by C. Nelson, second C. Caruso, votes: C. Chiper, C. Nelson, M. Ford)
• Adopted Resolution 2025-15 hiring standards (motion by C. Nelson, second C. Chiper, votes: C. Hinson, C. Caruso, M. Ford)
• Adopted Plan of Action for City Audit (motion by C. Nelson, second C. Caruso, votes: C. Chiper, C. Hinson, M. Ford)
• Approved Amendment No. 1 to PFAS Feasibility Study (motion by C. Nelson, second C. Caruso, votes: C. Hinson, C. Chiper, M. Ford)
• Authorized Mayor to negotiate and appoint Brandon Hamilton as interim city administrator (motion by C. Nelson, second C. Hinson, votes: C. Weaver, C. Chiper, C. Caruso, M. Ford)

City Council

The Dundee City Council met on August 12, 2025 and approved the consent agenda. The meeting included updates on public works, water, stormwater, parks, sewer, streets, transportation grant, finance, code enforcement, IT, police, fire, urban renewal, tourism, and staff reviews, but no additional motions were decided. The council adjourned at 9:00 P.M.

• Approved consent agenda (C. Weaver, C. Caruso, C. Nelson, M. Ford voted)

City Council

The council approved the consent agenda, a sole‑source contract for effluent plant blower repairs, and a copier lease with Ricoh. Council members also authorized a work session on water rates before the September 16 meeting and appointed Fire Chief Brandon Hamilton as acting city administrator until an interim is hired.

• Approved Consent Agenda (motion by C. Weil, second C. Chiper)
• Approved Resolution 2025‑13 for sole‑source effluent plant blower repairs (motion by C. Nelson, second C. Chiper)
• Approved lease agreement with Ricoh for copier services (motion by C. Weaver, second C. Nelson)
• Authorized Mayor Ford, Councilors Hinson and Weaver to gather resumes for interim city administrator (motion by C. Nelson, second C. Chiper)
• Approved appointment of Fire Chief Brandon Hamilton as Acting City Administrator (motion by C. Nelson, second C. Weaver)
• Decided to hold a work session on water rates one hour before the September 16 council meeting

City Council

The council accepted City Administrator Steve Dahl’s resignation effective August 8 and authorized a severance agreement. It also approved advertising the interim administrator position and a plan to report on the selection process at the August 5 meeting. Finally, the council authorized a staff listening session during the transition.

• Accepted Administrator Dahl’s resignation and authorized severance (2 for, 0 against, 1 abstain)
• Authorized mayor to advertise interim administrator position (3 for, 0 against)
• Authorized mayor, president, and Councilor Weil to hold staff listening session (3 for, 0 against)

City Council

The council approved several professional services contracts, a water‑rights review, and a Transportation Growth Management grant. It also authorized continued negotiations for the city administrator's employment and permitted the city attorney to accept litigation services. All motions were adopted by vote.

• Approved consent agenda including police report (motion by C. Weil)
• Approved audit services contract with Umpqua Valley Financial (motion by C. Chiper)
• Approved AKS Engineering & Forestry services contract (motion by C. Nelson)
• Approved Kennedy Jenks engineering services contract (motion by C. Weaver)
• Approved attorney review of CwM‑H20 water‑rights extension (motion by C. Chiper)
• Approved Resolution No. 2025‑12 for TGM grant application (motion by C. Weaver)
• Authorized mayor and council president to continue negotiating city administrator employment (motion by C. Weaver)
• Allowed city attorney to accept services in construction‑related litigation (motion by C. Nelson)

City Council

The council voted to approve Resolution No. 2025-10, adopting a supplemental budget for fiscal year 2024‑2025. It also approved Resolution No. 2025-09, transferring budget line‑item amounts between funds for FY 2024‑2025. Finally, the council approved Resolution No. 2025-10, adopting the city budget and tax rates for fiscal year 2025‑2026. All three motions passed with the same set of councilors voting in favor.

• Approved Resolution No. 2025-10 supplemental budget (approved by Weaver, Chiper, Hinson, Caruso, Ford)
• Approved Resolution No. 2025-09 fund transfers (approved by Weaver, Chiper, Hinson, Caruso, Ford)
• Approved Resolution No. 2025-10 FY 2025‑2026 budget (approved by Weaver, Chiper, Hinson, Caruso, Ford)

City Council

Council members reviewed the 2025 budget resolutions and line‑item changes. No budget items were approved or denied. The council agreed to send an updated budget spreadsheet to members and to hold a special meeting on June 25 to approve the budget.

• Schedule special meeting on June 25 to approve budget (no vote recorded)

Tourism Committee

The committee reviewed marketing metrics, grant updates, upcoming events, and retreat planning. No motions were voted on or formally approved during the meeting.

Meeting

The Dundee Urban Renewal Agency Board did not approve the urban renewal budget, deciding to wait until the overall city budget is passed. No vote tally was recorded. No other substantive actions were taken.

• Postponed approval of Urban Renewal Budget (Resolution 2025-01)

City Council

The council voted to adopt Ordinance 591-2025, updating the comprehensive plan and municipal code for duplexes and accessory dwelling units. The consent agenda, a resolution to receive state tax revenues, an intergovernmental agreement with the Mid‑Willamette Valley Council of Governments, and a three‑year auditor contract were also approved. Two budget‑related resolutions were postponed until the budget adoption.

• Approved Ordinance 591-2025 (duplexes and ADU amendments) – motion by C. Weaver, second by C. Nelson
• Approved Consent Agenda – motion by C. Weil, second by C. Hinson
• Approved Resolution 2025-07 to receive state alcohol, cigarette and marijuana tax revenues – motion by C. Weaver, second by C. Nelson
• Approved MWVCOG master agreement – motion by C. Chiper, second by C. Nelson
• Approved auditor contract with Umpqua Valley Financial for FY 2025‑2028 – motion by C. Weaver, second by C. Caruso
• Postponed Resolution 2025-09 (budget line item transfers) until budget adoption
• Postponed Resolution 2025-10 (supplemental budget adjustments) until budget adoption

City Council

The council approved the Transient Tax Rebate Agreement. It also approved engineering contracts with AKS and Kennedy Jenks. Resolutions 2025-05 (certifying municipal services) and 2025-06 (employee compensation rates) were adopted. The consent agenda was approved as well.

• Approved Transient Tax Rebate Agreement (vote: Chiper, Weil, Hinson, Caruso, Mayor Ford)
• Approved engineering contracts for AKS and Kennedy Jenks (vote: Chiper, Weil, Hinson, Caruso, Mayor Ford)
• Approved Resolution No. 2025-05 certifying municipal services (vote: Weaver, Weil, Hinson, Caruso, Mayor Ford)
• Approved Resolution No. 2025-06 establishing employee compensation rates (vote: Weaver, Weil, Hinson, Caruso, Mayor Ford)
• Approved Consent Agenda (vote: Weil, Caruso, Nelson, Chiper, Mayor Ford)

City Council

The council approved the consent agenda and adopted a resolution to increase solid waste and recycling service rates. A 70/30 split transient tax rebate with a $10 million cap over 15 years was also agreed to. Both actions were recorded as council decisions.

• Approved Consent Agenda (C. Weil, C. Caruso, C. Weaver, M. Ford voted yea)
• Approved Resolution No. 2025-04 adopting solid waste and recycling rates (5 yea, 1 nay)
• Adopted 70/30 split transient tax rebate with $10 million cap over 15 years

Meeting

The board discussed the Sander Estate Park project and a possible $1,119,700 request from CPRD, as well as a potential extension of the urban renewal district. No motions were voted on, and the meeting adjourned without any approvals, denials, or items being tabled.

City Council

The council heard a Waste Management presentation on collection services and a proposed 3.72% rate increase. Several motions were made—including approval of the consent agenda, an audit services RFP, engineering services qualifications, a PFAS feasibility contract, and a crosswalk islands resolution—but the minutes do not record any approvals, denials, or vote totals. No other substantive actions were documented.

City Council

The council approved the consent agenda after a motion by Councilor Chiper and a second by Councilor Caruso, with votes from Councilors Weil, Nelson, Hinson and Mayor Ford. A separate motion to approve the outside water request for 1105 SW 11" Street was also approved, after a motion by Councilor Weil and a second by Councilor Chiper, with votes from Councilors Nelson, Caruso, Hinson and Mayor Ford. No other substantive decisions were recorded.

• Consent agenda approved (vote: C. Weil, C. Nelson, C. Hinson, M. Ford)
• Outside water request for 1105 SW 11" Street approved (vote: C. Nelson, C. Caruso, C. Hinson, M. Ford)

Meeting

The Dundee Urban Renewal Agency met on April 15, 2025. Staff gave an update on the Sander Estate Park project and its financial aspects, and a public representative discussed possible agency support. No motions, votes, or approvals were recorded. The meeting was adjourned at 9:53 P.M.

City Council

The council approved the consent agenda. It adopted Resolution No. 2025-03, raising the water rate by $6 and adding a new tier for usage over 550 cubic feet. Council selected option 2, lowering the water quality vault, for the Terrain and 9" Street modifications. It also approved contracts for a PFAS feasibility study, a noise variance for the Fueled by Fine Wine 5K, appointed Shannon Stueckle to the Budget Committee, and accepted a $12,000 sewer rate study proposal.

• Approved consent agenda (motion by C. Nelson, seconded by C. Chiper)
• Approved Resolution No. 2025-03 setting water rate increase $6 and new tier (motion by C. Nelson, seconded by C. Caruso)
• Selected option 2 – lowering the water quality vault – for Terrain and 9" Street modifications
• Approved PFAS study contract with Kennedy/Jenks up to $30,000 (motion by C. Nelson, seconded by C. Chiper)
• Approved temporary closure of 5' Street and noise variance for Fueled by Fine Wine 5K (motion by C. Nelson, seconded by C. Chiper)
• Approved Shannon Stueckle appointment to Budget Committee for a two‑year term (motion by C. Nelson, seconded by C. Hinson)
• Approved Oregon Association of Water Utilities sewer rate study proposal for $12,000 (motion by C. Nelson, seconded by C. Chiper)

Meeting

The board received a financial update showing $2.4 million collected and $4.7 million obligated. The agency then approved a grant of $125,000 to fund water, electric, sewer and storm‑water infrastructure for the Olive Branch project. The motion was made by Alex Chiper, seconded by Storr Nelson, and voted by Bryan Weil, Michael Caruso, David Ford and David Hinson.

• Approved $125,000 Olive Branch infrastructure grant (Weil, Caruso, Ford, Hinson voted yes)

Planning Commission

The commission approved the minutes from the May 15, 2024 and June 19, 2024 meetings. New Planning Commission member Mike Westgard was introduced. A public hearing was held on the Dundee Hotel project, but no action was taken. The meeting was then adjourned.

• Approved minutes from May 15, 2024 meeting
• Approved minutes from June 19, 2024 meeting
• Introduced new Planning Commission member Mike Westgard
• Conducted public hearing on Dundee Hotel project (no decision)
• Adjourned the meeting