Elgin public meetings in 2023

Main Street Board

The Elgin Main Street Board is meeting to review a new Main Street America reporting requirement and discuss the Hogeye Festival, including a recap of the past event, planning for 2024, and a new logo. They will also consider marketing and financial assistance grants, form committees, and plan marketing for 2024. The agenda includes routine items like approving minutes and a financial report, plus announcements for upcoming local events.

• Review new Main Street America reporting requirement
• Hogeye Festival recap and 2024 planning, including logo
• Discussion of marketing grants
• Discussion of financial assistance grants
• Marketing plan for 2024

Library Advisory Board

The Elgin Library Advisory Board will meet to approve minutes from November, hear a report from the interim library manager, discuss a collection development policy update on job titles, and set 2024 goals for community outreach, programs, and partnerships.

• Approval of November 30, 2023 meeting minutes
• Collection Development Policy update: reclassification of library job titles
• Discussion and possible action on 2024 Library Goals: Community Outreach, Programs, Partnerships

Board of Adjustment

The Elgin Board of Adjustment will consider a request for multiple variances to allow larger and taller entry monument signs near FM 1100, Corner Brake Lane, and Suttles Drive. The board will also approve the October 12, 2023 minutes and administer oaths to two members. Public comment is limited to three minutes per speaker.

• Variance to Section 32-166: measure 9-ft entry monument columns from grade level, within 30 ft of FM 1100 and Corner Brake Lane and north side of Suttles Drive
• Variance to Section 32-193: increase sign size from 50 to 95 sq ft and height from 7 ft to 11.5 ft
• Variance to Section 32-193: increase entry monument column height from 7 ft to 9 ft from top of foundation
• Oath of office for Darren Mogonye and Stephen Kylberg
• Approval of October 12, 2023 minutes

The Board of Adjustment approved a variance request for the Briarwood development, allowing entry monument signs to exceed code height and size limits, but with reduced dimensions than requested. The motion passed unanimously (4-0). The board also approved the October 12, 2023 minutes with a spelling correction.

• Approved sign variances for Briarwood with reduced sizes (4-0)
• Approved October 12, 2023 minutes with correction (4-0)

Planning & Zoning Commission

The Elgin Planning & Zoning Commission will consider two plats: a final plat for Harvest Ridge Section 4 (145 lots on 23.324 acres) and a preliminary plat for Lund Farms Section 1 (421 lots on 86.84 acres). The commission will also discuss Amendment No. 1 to the Briarwood Development and Consent Agreement in a workshop. Public comment is limited to three minutes per speaker.

• Final plat for Harvest Ridge Section 4, 145 lots on 23.324 acres (Parcel 15378)
• Preliminary plat for Lund Farms Section 1, 421 lots on 86.84 acres (multiple parcels)
• Workshop on Amendment No. 1 to Briarwood Development and Consent Agreement
• Consent agenda includes approval of November 27, 2023 meeting minutes

The Elgin Planning and Zoning Commission unanimously approved two plats: the final plat for Harvest Ridge Section 4 (145 lots) with requested changes, and the preliminary plat for Lund Farms Section 1 (421 lots). The commission also held a workshop on a proposed amendment to the Briarwood Development Agreement, recommending park improvements but taking no formal action.

• Approved final plat for Harvest Ridge Section 4 (145 lots) with changes (7-0)
• Approved preliminary plat for Lund Farms Section 1 (421 lots) (7-0)
• Approved consent agenda including November 27, 2023 minutes (7-0)

Economic Development Corporation

The Elgin Economic Development Corporation Board will consider approving a $10,000 Downtown Business Enhancement Grant for Millies on Main, LLC and a Production Vendor Agreement with The Range. The board will also review the financial report, approve minutes from the November 8th meeting, and receive a status report on the Business Park commercial investment. An executive session is scheduled to discuss real property and personnel matters.

• Downtown Business Enhancement Grant for Millies on Main, LLC in the amount of $10,000
• Production Vendor Agreement with The Range
• Approval of minutes from November 8th regular meeting
• Financial report
• Business Park Commercial Investment Status Report

Historic Review Board

The Elgin Historic Review Board will hold its December 13, 2023 meeting at the Elgin Public Library to discuss and possibly act on streetscape plans for the 200 Block Depot Street, new construction at 202 Depot Street for the Elgin Police Department, and the ongoing Veterans Memorial Park Expansion. The board will also approve minutes from the November 8 meeting and hear staff updates.

• Streetscape plans for 200 Block Depot Street
• New construction at 202 Depot Street for Elgin Police Department
• Veterans Memorial Park Expansion (construction underway)

City Council

The Elgin City Council is meeting to consider a resolution of no objection to a TDHCA tax-credit application for a proposed multi-family development on West Second Street, along with several other resolutions and discussions. The consent agenda includes routine items such as approving minutes, a signage agreement, professional services fees for the police station project, a change order for County Line Road widening, and fund reallocation for the Pistol Hill water booster station. New business also includes discussion of non-profit support funding, a property exchange, a wastewater line cost-sharing agreement, and setting 2024 meeting dates.

• Resolution of no objection to TDHCA tax credits for 'The Katy' multi-family development on West Second Street
• Resolution authorizing professional services fees with Baird/Williams Construction for Elgin Police Department Station project
• Resolution authorizing Change Order 6 for County Line Road widening project
• Resolution reallocating funds for Pistol Hill Water Booster Station improvements (GLO Grant 22-082-009-D207)
• Property exchange agreement with Tejeda J. Santana for .244-acre and .247-acre tracts

The City Council approved a resolution of no objection for the Katy, a proposed multi-family residential development seeking tax credits. Additionally, the council authorized the distribution of community non-profit support funding and approved several infrastructure and land-related agreements.

• Approved resolution of no objection for the Katy housing project
• Approved FY2023-24 community non-profit support funding
• Approved land exchange agreement for Kennedy Drainage Project
• Approved 2024 City Council meeting schedule
• Approved wastewater line cost participation agreement with Brohn Homes
• Voted for Elizabeth Montoya for Travis Central Appraisal District Board
• Approved consent agenda including various infrastructure resolutions

Library Advisory Board

The Elgin Library Advisory Board will meet to approve minutes, hear the librarian's report, and discuss appointing board positions and updating the collection development policy, including reclassifying library job titles. Public comment is limited to three minutes per speaker.

• Appoint board positions: Chair, Vice Chair, Secretary
• Update Collection Development Policy
• Reclassification of library job titles
• Librarian's report: monthly statistics, programs & services
• New board member Jaridann Hutcheson

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing and consider a replat application for the First Presbyterian Church property, consolidating four parcels into one lot for church use. The agenda also includes swearing in new members, public comment, and approval of the previous meeting's minutes.

• Replat First Presbyterian Church: parcels 79185, 49962, 12060, 12058 near North Avenue C and Lexington Road, creating one lot on ~1.08 acres
• Oath of office for David Lanford and Berney Williams
• Public comment period (3-minute limit, in-person only)
• Consent agenda: approval of October 23, 2023 minutes

The Commission approved a request to combine four parcels of land into a single 1.08-acre lot for use as a church campus. Approval was contingent upon specific corrections to the plat notes and certifications. The October 23, 2023 minutes were also approved.

• Approved October 23, 2023 Minutes (6-0)
• Approved Replat First Presbyterian Church contingent upon corrections (6-0)

Main Street Board

The Elgin City Main Street Board will meet on November 16, 2023, to conduct officer elections and discuss new business items including holiday events, a consolidated trash program, and grant opportunities. The board will also review minutes from the October 12 meeting and hear public comments before adjourning.

• Officer elections
• Holiday events planning (including Shop Small Saturday, Winter Luna Market, and Lighted Holiday Parade)
• Consolidated trash program discussion
• Placemaking grant review
• New marketing/financial assistance grants

City Council

The Elgin City Council is meeting to consider routine consent agenda items, including approving the 2023 tax roll and a change order for the Roy Rivers Extension Project, as well as new business items like updating the impact fee study and making board appointments. The meeting also includes reports on community growth and quarterly updates from city boards.

• Approval of 2023 tax roll and authorization for tax collection
• Change Order No. 1 with Lonestar Sitework for Roy Rivers Extension Project
• Resolution authorizing TRC Engineers to update the Impact Fee Study
• Bastrop CAD ballot for director appointments
• Boards and commissions appointments

The Elgin City Council approved the consent agenda, which included the 2023 tax roll resolution and a change order for the Roy Rivers Extension Project. Under new business, the council voted to cast director appointment votes for David Glass, approved an impact fee study update by TRC Engineers, Inc., and appointed three members to boards and commissions.

• Approved Mr. Rodriguez's absence due to family emergency
• Approved October 24, 2023 regular meeting minutes on consent
• Approved 2023 tax roll resolution and tax collection on consent
• Approved change order No. 1 with Lonestar Sitework for Roy Rivers Extension Project on consent
• Cast votes for David Glass for Bastrop CAD Director Appointments
• Approved TRC Engineers, Inc. to update the impact fee study
• Approved three names for Boards and Commissions appointments

Economic Development Corporation

The Elgin Economic Development Corporation will decide on reimbursing Carr Lane Manufacturing $30,000 for AT&T fiber extension, approve a $2,400 Downtown Business Enhancement Grant for Cham Café, cancel a Letter of Intent with Platinum Holdings, and consider purchasing a property from Trinity Elgin Properties for $425,922.15. The board will also review a loan with Circle Brewing Company LLC.

• Approve $30,000 reimbursement to Carr Lane Manufacturing for AT&T fiber extension into Elgin Business Park
• Approve $2,400 Downtown Business Enhancement Grant for Cham Café
• Cancel Letter of Intent with Platinum Holdings
• Consider purchasing property from Trinity Elgin Properties for $425,922.15
• Review CD loan with Circle Brewing Company LLC

The Elgin EDC approved a $30,000 reimbursement to Carr Lane Manufacturing for AT&T fiber extension into the Elgin Business Park, a $2,400 Downtown Business Enhancement Grant for Chemn Café, and cancelled the Letter of Intent with Platinum Holdings. The board also voted to begin proceedings to purchase property back from Trinity Elgin Properties for $425,922.15, and directed staff to close out the CD loan with Circle Brewing Company. The meeting included an executive session for real property and personnel matters.

• Approved $30,000 reimbursement to Carr Lane Manufacturing for AT&T fiber extension (unanimous)
• Approved $2,400 Downtown Business Enhancement Grant for Chemn Café (unanimous, Mauck abstained)
• Cancelled Letter of Intent with Platinum Holdings (unanimous)
• Approved beginning proceedings to purchase property from Trinity Elgin Properties for $425,922.15 (4-1, Dumbeck abstained)
• Directed EDC Director to work with bank to close out CD loan with Circle Brewing Company (unanimous, Dumbeck abstained)

Historic Review Board

The Elgin Historic Review Board will discuss and possibly take action on three items: signage for the Police Department building at 204 Depot St, a facade at 310 North Main Street, and new construction for the Veterans Memorial Park Expansion. The meeting also includes public comment, approval of minutes, and announcements of upcoming community events.

• 204 Depot St - Police Department building signage
• 310 North Main Street facade
• Veterans Memorial Park Expansion new construction
• Approve minutes from October 18, 2023
• Announcements: Sip, Shop & Stroll, Veterans Appreciation Parade, Shop Small Saturday, Holiday by the Tracks

City Council

The Elgin City Council will meet to discuss and vote on routine administrative items, including approving minutes from the last meeting, fee waivers, and several contracts for park improvements and street resurfacing. The council will also hear updates from the City Manager, including staffing, compensation, and investment reports, and may discuss economic development negotiations in executive session.

• Consider fee waiver for St. Peters Lutheran Church’s Veterans Memorial Park nativity display (Nov 27–Dec 26, 2023)
• Approve change orders 11 and 12 for Water Treatment and Wastewater Treatment Plant projects
• Award fencing, shade structures, playground surfacing, and stage/outdoor classroom contracts for Veterans Memorial Park expansion (Omega II, Playwell, Kompan, Playworks)
• Authorize FY22-23 annual street resurfacing program with Bennett Paving Inc.
• Approve professional service fees with Baird/Williams Construction for Elgin Police Department station project

City Council approved several agreements for Veterans Memorial Park expansions, including fencing and playground equipment. The council also authorized street resurfacing and professional services for water and wastewater treatment plant projects.

• Adopted written investment policy and strategy (unanimous)
• Approved fee waiver for St. Peters Lutheran Church nativity display at Veterans Memorial Park
• Approved Change Order 11 for Water Treatment Plant winterization
• Approved Change Order 12 for Wastewater Treatment Plant project
• Approved fencing, shade structures, and playground surfacing agreements for Veterans Memorial Park
• Authorized FY2022-2023 annual street resurfacing program
• Approved professional services fees for Elgin Police Department station project
• Approved agreement with National Sign Plaza (unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing and consider a replat of lots 7-11 in Elgin Business Park III, Phase III, to create lots 7A, 8A, and 11A. The agenda also includes approval of the August 28, 2023 minutes and administration of the oath of office to commissioners.

• Replat of lots 7-11, Block A, Elgin Business Park III, Phase III (Project #202300113)
• Public hearing on replat establishing lots 7A, 8A, and 11A
• Approval of August 28, 2023 meeting minutes
• Oath of office and Statement of Officer for commissioners

The Commission approved a replat of lots in Elgin Business Park III to accommodate a proposed manufacturing facility. The approval is conditional upon the completion of specific red line corrections to the plat.

• Approved August 28, 2023, Minutes (5-0)
• Approved Project #202300113 replat of lots 7-11 in Elgin Business Park III conditional on red line corrections (5-0)

Library Advisory Board

The Elgin Public Library Advisory Board will hold its regular meeting to approve the minutes from August 24, 2023, and receive reports from the interim librarian. The board will also discuss updates on teen programs, handicap accessibility, and a grant from St. David’s Foundation, and may appoint a chair, vice-chair, and secretary.

• Approval of minutes from August 24, 2023
• Appointment of board officers (Chair, Vice-Chair, Secretary)
• Update on Teen and Pre-Teen Programs
• Update on Handicap Push Button System for Library Entrance
• Explore St. David’s Foundation Libraries for Health Grant programming

Public Safety Advisory Committee

The Public Safety Advisory Committee is meeting to receive updates on the new police station building, public works, NBCFR, and school security, and to approve the July 20, 2023 meeting minutes. No formal action is expected on items not listed on the agenda.

• Status of new police station building
• Approval of July 20, 2023 meeting minutes
• Update from City of Elgin Public Works
• Update from NBCFR Commissioner
• Update from EISD & EPD on security

Historic Review Board

The Elgin Historic Review Board will elect a chairperson and vice chairperson, then discuss and possibly act on several signage, public art, and new construction items in the historic district. These include signs for the Elgin Emporium, Millie's on Main, and the Police Department, plus public art, a sidewalk/streetscape project, and a Veterans Memorial Park expansion. The board will also hear public comments and announcements about upcoming community events.

• 112 N Main St: Elgin Emporium signage
• 212 N Main: Millie's on Main signage and public art
• 204 Depot St: Police Department building signage
• 200 Block Depot St: sidewalk and streetscape new construction
• Veterans Memorial Park expansion new construction

Main Street Board

The Elgin Main Street Advisory Board will discuss the Hogeye Festival budget, including souvenirs, t-shirts, and kids' activities. The meeting also includes discussion regarding marketing and financial assistance grants.

• Hogeye Festival budget discussion
• Marketing Grants discussion
• Financial Assistance Grants discussion
• Hogeye Festival (October 26-28)
• Safe Trick or Treat (October 31)

Board of Adjustment

The Board of Adjustment will administer oaths of office to all members. The meeting includes the approval of September 14, 2023, minutes and a presentation of plaques to Ruby Simms and Franklin Boettcher.

• Oath of Office for all members
• Approval of September 14, 2023, minutes
• Presentation of plaques to Ruby Simms and Franklin Boettcher

The Elgin Board of Adjustment held a regular meeting on October 12, 2023, with four members present. The board unanimously approved the consent agenda, which included the September 14, 2023 minutes. No substantive decisions were made beyond this approval; the meeting also included swearing in members and presenting plaques to Ruby Simms and Franklin Boettcher for their years of service.

• Approved consent agenda including September 14, 2023 minutes (4-0)

Building Standards Commission

The Building Standards Commission is holding a special meeting to administer the oath of office to all members and to consider the consent agenda, which includes approving the August 7, 2023, minutes. No other substantive items are listed. The agenda is largely procedural.

• Oath of Office for all members
• Approval of August 7, 2023, minutes

Economic Development Corporation

The Elgin Economic Development Corporation (EDC) holds its regular meeting to review financial reports, discuss a potential amendment to a real estate contract with Cullen Texas Health, receive project updates, and conduct an executive session on real property matters. No formal decisions are listed beyond the approval of prior minutes.

• Welcome new board member Irina Cortinas
• Possible action to approve amendment to Real Estate Contract with Cullen Texas Health
• Executive session to discuss real property matters and personnel

The Elgin Economic Development Corporation board approved a six-month extension of its real estate contract with Cullen Texas Health, allowing termination with 21 days' notice and offering an alternative site of at least three acres in the business park. The motion passed 6-1, with Forest Dennis voting no. The board also approved the September minutes unanimously and held an executive session to discuss the contract and project updates.

• Approved six-month extension of real estate contract with Cullen Texas Health (6-1)
• Approved minutes from September 13 regular meeting (unanimous)

City Council

The Elgin City Council will hold a regular meeting with public comment, presentations, and consent agenda items. Key actions include authorizing professional services fees for the police department station project, approving a change order for the County Line Road widening project, and nominating persons for appraisal district boards. The meeting also includes a proclamation for Hogeye Festival weekend and an annual audit report presentation.

• Resolution authorizing City Manager to approve professional services fees with Baird/Williams Construction for Elgin Police Department Station Project
• Resolution authorizing City Manager to approve professional services fees with FGM Architects for Elgin Police Department Station Project
• Resolution authorizing City Manager to execute Change Order Number 5 for County Line Road Widening Project
• Proclamation recognizing October 26-28 as Hogeye Festival Weekend
• Nominations for Bastrop and Travis Central Appraisal District Boards of Directors

The Elgin City Council approved the consent agenda, which included resolutions authorizing professional services fees for the police station project and a change order for the County Line Road widening project, with a correction to the September 19 minutes. The council nominated David Glass to the Bastrop Central Appraisal District Board of Directors and tabled the nomination for the Travis Central Appraisal District Board. No executive session was held.

• Approved consent agenda with correction to Sept 19 minutes (all in favor)
• Approved resolution authorizing professional services fees with Baird/Williams Construction for police station project
• Approved resolution authorizing professional services fees with FGM Architects for police station project
• Approved resolution authorizing change order #5 for County Line Road widening project
• Nominated David Glass to Bastrop Central Appraisal District Board (all in favor)
• Tabled resolution for Travis Central Appraisal District Board nominations (all in favor)

Library Advisory Board

The Elgin Library Advisory Board is holding an appreciation gathering at the Elgin Public Library Annex Council Chambers. The event may draw a quorum of other city boards, commissions, or committees, but no official actions will be taken unless items are listed on a separate agenda.

Main Street Board

The Elgin Main Street Advisory Board will hold a regular meeting to discuss and possibly take action on the Main Street budget, the Hogeye Festival and its budget (including souvenirs, T-shirts, and kids activities), marketing grants, and financial assistance grants. The board will also receive public comments, approve minutes, and hear a financial report.

• Main Street Budget discussion and possible action
• Hogeye Festival budget, souvenirs, T-shirts, kids activities update
• Marketing grants discussion
• Financial assistance grants discussion
• Public comment period (3-minute limit per speaker)

City Council

The Elgin City Council will hold public hearings and consider adopting the FY23-24 annual budget and tax rate, which raises more total property taxes than the previous year. The council will also vote on a strategic partnership agreement with Lund Farm Municipal Utility District, a tax-exempt bond multi-family development on West Second Street, a new playground at Thomas Memorial Park, and updates to the city's fee schedule. Several routine items are on the consent agenda, including meeting minutes and the official holiday schedule.

• Public hearing and ordinance to adopt FY23-24 budget (Oct 1, 2023 - Sep 30, 2024)
• Public hearing and ordinance to levy 2023-24 tax rate (raises more total property taxes than previous year)
• Resolution authorizing strategic partnership agreement with Lund Farm Municipal Utility District
• Resolution of no objection for Katy, a tax-exempt bond multi-family residential development on West Second Street
• Resolution authorizing agreement with Fun Abounds for playground equipment, surfacing, and shade at Thomas Memorial Park on Madison Street

The Elgin City Council approved the FY23-24 budget, the property tax rate, and a fee schedule update, all on unanimous or near-unanimous votes. A resolution of no objection for the Katy multi-family development failed on a 4-4 vote with one abstention, as the charter requires five positive votes. The council also approved a strategic partnership agreement with Lund Farm MUD (8-1) and authorized a playground contract for Thomas Memorial Park.

• Approved FY23-24 budget ordinance (9-0)
• Approved property tax rate ordinance for 2023-24 (9-0)
• Approved comprehensive fee schedule update (unanimous)
• Approved resolution ratifying budget with tax rate increase (unanimous)
• Approved playground equipment contract for Thomas Memorial Park (unanimous)
• Approved strategic partnership agreement with Lund Farm MUD (8-1)
• Rejected resolution of no objection for Katy multi-family development (4-4, 1 abstain)
• Approved appointments to multiple boards and commissions (unanimous)

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a zoning variance request for a residential property. The applicant seeks to reduce front and side yard setback requirements to zero to accommodate an 18’ by 21’ carport over an existing driveway.

• Zoning variance for 100 East Alamo Street to reduce front and side setbacks to zero for a carport
• Public hearing for Project #202300082

The Board of Adjustment approved a zoning variance to reduce front and side yard depth requirements to zero for a carport project. The board also approved the minutes from the July 13, 2023 meeting.

• Approved July 13, 2023 Minutes (6-0)
• Approved zoning variance for 18’ by 21’ carport at 100 East Alamo Street (4-0)

Economic Development Corporation

The Elgin Economic Development Corporation will review financial reports, recognize 15 years of service from board member Molly Alexander, and discuss a new EDC website. The board may approve two payments: $28,750 to Southside Market for turn-lane construction costs on Highway 290 and $108,062 to Carr Lane Manufacturing for employing 65 full-time workers.

• Approve $28,750 payment to Southside Market for turn-lane construction on Highway 290
• $108,062 payment to Carr Lane Manufacturing for employing 65 full-time employees
• Presentation of plaque to Molly Alexander for 15 years of service
• Discussion on new EDC website
• Executive session for real property and personnel matters

The Elgin Economic Development Corporation approved two reimbursement payments based on Economic Development Agreements. The board also reviewed a beta version of the new EDC website.

• Approved $28,750 payment to Southside Market for turn-lane construction costs on 290 (unanimous)
• Approved $108,062 payment to Carr Lane Manufacturing Company for employing 65 full-time employees (unanimous)
• Approved August 9, 2023 meeting minutes (unanimous)

City Council

The Elgin City Council will hold public hearings and vote on the proposed FY2023-24 annual budget and tax rate. The meeting also includes proclamations, quarterly reports from city boards, and routine administrative actions like street closures and fee waivers.

• Public hearing and vote on FY2023-24 annual budget
• Public hearing and vote on FY2023-24 tax rate
• Approval of strategic partnership agreement with Lund Farm Municipal Utility District
• Adoption of Downtown Elgin consolidated trash collection pilot program
• Street closures for Elgin ISD Homecoming Parade on September 20, 2023

The Elgin City Council approved the FY23-24 budget and set a property tax rate that is an 8.5% decrease from the previous year, with a M&O rate of $0.363265 and a debt rate of $0.134972 per $100 of assessed value. The council also approved a downtown trash collection pilot program, re-appointed Amanda Carter as municipal court judge, and approved several consent agenda items including street closures and waivers for community events. Public hearings were held on the budget, tax rate, and a strategic partnership agreement with Lund Farm MUD, but no action was taken on the MUD agreement.

• Adopted FY23-24 municipal budget (8-0)
• Set M&O tax rate at $0.363265 per $100 valuation (8-0)
• Set debt tax rate at $0.134972 per $100 valuation (8-0)
• Approved downtown trash collection pilot program (8-0)
• Re-appointed Amanda Carter as municipal court judge (8-0)
• Approved consent agenda including RFP/RFQ for regional mitigation program and GLO grant contract
• Approved open container waivers and street closures for Luna Market and Dia de los Muertos
• Approved street closures for Elgin ISD homecoming parade and pep rally

Main Street Board

The Elgin Main Street Advisory Board will hold a regular meeting to discuss and possibly take action on the Main Street budget, the Hogeye Festival and its budget, marketing grants, and financial assistance grants. The meeting is open to the public with a public comment period.

• Discussion and possible action on Main Street Budget
• Discussion and possible action on Hogeye Festival & Budget, including souvenirs, online sales with Downhome Ranch, T-shirts, and kids activities
• Discussion and possible action on Marketing Grants
• Discussion and possible action on Financial Assistance Grants
• Announcements: September Sip, Shop, & Stroll on September 14th; Hogeye Committee Meeting on September 20th; Elgin Public Library Fall Festival on October 5th

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings and consider three items: a final plat for Brickston Subdivision Phase 1A (2 lots on 75 acres), a variance for a 1-acre flag lot at 114 Pistol Hill Lane, and a re-plat for Sacred Heart Catholic Church Subdivision (1 lot on ~10.36 acres). The consent agenda includes approval of the July 24, 2023 minutes. No other major actions are listed.

• Final plat for Brickston Subdivision Phase 1A, 2 lots on 75 acres, west of Poth Tract and north of US Highway 290
• Subdivision variance from Sec. 36-202 for a 1-acre flag lot at 114 Pistol Hill Lane, Bastrop County
• Re-plat for Sacred Heart Catholic Church Subdivision, 1 lot on ~10.36 acres near W. 11th Street and N Avenue C
• Consent agenda: approval of July 24, 2023 minutes

The Elgin Planning and Zoning Commission unanimously approved a final plat for Brickston Subdivision Phase 1A, a variance for a flag lot on Pistol Hill Lane, and a re-plat for Sacred Heart Catholic Church Subdivision. All three items passed with a 7-0 vote. The commission also approved the July 24, 2023 minutes as part of the consent agenda.

• Approved final plat for Brickston Subdivision Phase 1A (7-0)
• Approved variance for 1-acre flag lot at 114 Pistol Hill Lane (7-0)
• Approved re-plat for Sacred Heart Catholic Church Subdivision (7-0)
• Approved July 24, 2023 meeting minutes (7-0)

Library Advisory Board

The Elgin Public Library Advisory Board will hold a regular meeting to hear reports from the interim librarian, including monthly statistics, programs, grants, and staffing. The board will also discuss pre-teen program ideas and possible new programs under the St. David's Foundation Libraries for Health grant. The agenda is largely routine, with no major budget or policy decisions listed.

• Report from Interim Librarian on monthly statistics, programs, and services
• Grants update: Texas Methodist Foundation and St. David's Foundation Libraries for Health
• Discussion of pre-teen programs and Explore More program ideas
• Discussion and possible action on St. David's Libraries for Health Grant new programs
• Public comment limited to 3 minutes per speaker

Parks & Recreation Advisory Board

The Elgin Parks & Recreation Advisory Board is meeting to discuss and possibly take action on several items, including a planned development district review, a playground at Thomas Memorial Park, recurring private rentals, and the Parks, Recreation and Open Space Master Plan. The board will also receive updates on various park projects and programs. No formal action is expected on items not on the agenda.

• Planned Development District Review
• Thomas Memorial Park Playground
• Recurring Private Rentals
• Parks, Recreation and Open Space Master Plan
• Veterans Memorial Park Expansion Update

City Council

The Elgin City Council will hold a public hearing and consider an ordinance to rezone approximately 10.36 acres from R-1 Single-Family to PDD Planned Development District, located near the intersection of W. 11th Street and N. Avenue C. The council will also vote on several resolutions, including contracts for the police station project, a billboard lease, a library policy, a 9-1-1 GIS interlocal agreement, a veterans memorial park expansion, and agreements with Lund Farms MUD for water and wastewater services. Additionally, they will set a proposed property tax rate for fiscal year 2023-2024 and schedule public hearings on it.

• Rezone 10.3635 acres from R-1 to PDD near W. 11th St. and N. Ave. C (public hearing and ordinance)
• Resolution authorizing professional services fees with Baird/Williams Construction for Elgin Police Department Station project
• Resolution authorizing agreement with Cecilia Whitley for billboard lease at Hwy. 290 and 11th Street
• Resolution approving development and consent agreement with Lund Farm Investment LLC and Lund Farm MUD, plus wholesale water and wastewater service agreements
• Resolution to set 2023 property tax rate not exceeding no-new-revenue or voter-approval rate, with public hearings on Sept. 5 and 19, 2023

The Elgin City Council approved an ordinance rezoning approximately 10.36 acres near W. 11th Street and N. Avenue C from R-1 to Planned Development District (PDD) for Sacred Heart Church. The council also approved resolutions for the Veterans Memorial Park expansion, a development and consent agreement with Lund Farm Investment LLC, and related water and wastewater service agreements with the Lund Farms MUD. All votes were unanimous except for the Lund Farm agreements, which passed 7-1 with Council Member Gibson III voting no.

• Approved rezoning of 10.36 acres to Planned Development District for Sacred Heart Church (unanimous)
• Approved agreement with G. Hyatt Construction for Veterans Memorial Park expansion, including additional expenditures (unanimous)
• Approved development and consent agreement with Lund Farm Investment LLC and Lund Farm MUD (7-1)
• Approved wholesale water service agreement with Lund Farms Utility District (7-1)
• Approved wastewater service agreement with Lund Farms MUD (7-1)
• Approved consent agenda including police station professional services fees, billboard lease, library policy, and 9-1-1 GIS interlocal agreement (unanimous)

Economic Development Corporation

The Elgin Economic Development Corporation will meet to consider the 2023-24 budget and several contract amendments. The board will also discuss a Letter of Intent from Platinum Holdings and provide project updates. An executive session is scheduled to discuss real property and personnel matters.

• Approval of the 2023-24 EDC budget
• Addendum to Sales Listing Agreement with CBRE
• Addendum to Commercial Contract with Cullen Texas Health
• Addendum to Real Estate Contract with Trinity Elgin Properties
• Letter of Intent from Platinum Holdings

The Elgin Economic Development Corporation approved the 2023-24 budget and, after executive session, approved addenda to agreements with CBRE, Cullen Texas Health, and Trinity Elgin Properties, plus a Letter of Intent from Platinum Holdings. The Cullen Texas Health addendum passed with a condition of $5,000 additional earnest money going hard, with one dissenting vote. The board also approved the June 14 meeting minutes.

• Approved June 14, 2023 meeting minutes (unanimous)
• Approved 2023-24 EDC budget (unanimous)
• Approved addendum to sales listing agreement with CBRE (unanimous)
• Approved addendum to contract with Cullen Texas Health, with $5,000 additional earnest money going hard (5-1)
• Approved addendum for 30-day extension to real estate contract with Trinity Elgin Properties (unanimous)
• Approved Letter of Intent from Platinum Holdings (unanimous)

Building Standards Commission

The Building Standards Commission will hold a public hearing regarding Case #20230185. The Commission will consider designating property at 112 Lexington Road as an unsafe building under City Code.

• Unsafe building designation hearing for 112 Lexington Road
• Approval of December 1, 2022, meeting minutes

The provided document is an agenda and meeting minutes template. It does not record any votes, final decisions, or outcomes for the items listed.

City Council

The Elgin City Council will hold a regular meeting with public comment, a city manager's report, a consent agenda, and new business. The most consequential item is a resolution approving a real estate contract between the Elgin Economic Development Corporation and Mosaic Housing Austin, LLC. The council will also hear a presentation on the proposed FY2023-24 operating budget and review the annual street improvements program.

• Resolution approving real estate contract between Elgin EDC and Mosaic Housing Austin, LLC
• Presentation of proposed FY2023-24 annual operating budget
• Review of annual street improvements program
• Request by Sacred Heart Catholic Church to waive open container ordinance and allow live music during Fiesta on Sept 2-3
• Resolutions authorizing professional services fees for Elgin Police Department station project with Baird/Williams Construction and FGM Architects

The Elgin City Council approved the consent agenda, which included the July 11 and July 25 meeting minutes, a waiver for Sacred Heart Catholic Church's Fiesta, and resolutions authorizing professional services fees for the police department station project and an agreement with the Elgin Farmers' Market. The council also received a presentation on the proposed FY2023-24 annual operating budget totaling just over $26 million and agreed to hold a worksession on August 8th. No substantive decisions were made beyond the consent agenda items.

• Approved consent agenda including July 11 and July 25 meeting minutes (unanimous)
• Approved waiver of open container ordinance and live music extension for Sacred Heart Fiesta (unanimous)
• Approved resolution authorizing professional services fees with Baird/Williams Construction for police station project (unanimous)
• Approved resolution authorizing professional services fees with FGM Architects for police station project (unanimous)
• Approved resolution authorizing Elgin Park Terms of Use Agreement with Elgin Farmers' Market (unanimous)

Library Advisory Board

The Elgin Public Library Advisory Board will hold a regular meeting to approve minutes, hear a report from the interim librarian, and discuss possible action on the collection development policy and teen programming. Public comment is limited to three minutes per speaker.

• Approval of minutes from June 29, 2023
• Report from Interim Librarian on monthly statistics and programs
• Discussion and possible action on Collection Development Policy draft
• Discussion on Teen Programming

City Council

The Elgin City Council is holding a special meeting primarily to enter executive session to consult with legal counsel about pending litigation, Stephanie Lippke v. Thomas L. Mattis, Cause Number 2029-21 in the 21st Judicial District, Bastrop County, Texas. After reconvening in open session, the council may take action related to the litigation, including considering a joint declaration on the case. The agenda is otherwise limited to procedural items.

• Executive session to discuss pending litigation: Stephanie Lippke v. Thomas L. Mattis, Cause Number 2029-21
• Possible action on litigation after reconvening
• Consideration of a joint declaration of the City Council regarding the Lippke v. Mattis case

The Elgin City Council met in special session and immediately recessed for a group photo before entering executive session to consult with legal counsel regarding pending litigation (Stephanie Lippke v. Thomas L. Mattis). No substantive decisions were made during the open portion of the meeting.

• Recessed for group photo
• Entered executive session under §551.071 to discuss pending litigation

Planning & Zoning Commission

The Commission is considering final plats for two new residential subdivisions and a preliminary plat for a large 864-lot development. Members also discussed a daycare expansion at 700 Bull Run and a potential rezoning for Sacred Heart Catholic Church.

• Final plat for Harvest Ridge Subdivision Section 4 (128 lots on 23.324 acres)
• Final plat for Trinity Ranch Phase 2, Section 2 (150 lots on 26.193 acres)
• Preliminary plat for Primavesta Subdivision (864 lots on 191.13 acres)
• Daycare expansion ordinance for 700 Bull Run to house 180 students
• Sacred Heart PDD Rezoning workshop regarding a 10.3635-acre development

The Elgin Planning and Zoning Commission approved two final plats. Harvest Ridge Subdivision Section 4 (128 lots) was approved with conditions, and Trinity Ranch Phase 2, Section 2 (150 lots) was approved unanimously with a note correction. The consent agenda, including the June 26 minutes, was also approved.

• Approved consent agenda including June 26, 2023 minutes (6-0)
• Approved Harvest Ridge Subdivision Section 4 final plat with conditions (5-1)
• Approved Trinity Ranch Phase 2, Section 2 final plat with condition to correct note #2 (6-0)

Public Safety Advisory Committee

The Public Safety Advisory Committee is meeting to receive an update on the new police station building, approve the April 20, 2023 meeting minutes, and consider filling the secretary position with a committee member. Public comment is allowed on agenda and non-agenda items, with a three-minute limit per speaker.

• Status update on new police station building
• Approval of April 20, 2023 meeting minutes
• Request to fill secretary position by a committee member

Parks & Recreation Advisory Board

The Elgin Parks & Recreation Advisory Board is meeting to discuss and possibly act on several items, including a planned development district review, a playground at Thomas Memorial Park, a farmer's market lease renewal, recurring private rentals, indoor pickleball, a fee schedule, and the Parks, Recreation and Open Space Master Plan. The board will also receive updates on various park projects and programs.

• Planned Development District Review
• Thomas Memorial Park Playground
• Farmer's Market Lease Renewal
• Indoor Pickleball
• Fee Schedule

Main Street Board

The Elgin Main Street Advisory Board will hold a regular meeting to discuss and possibly take action on the Main Street budget, the Hogeye Festival and its budget, and marketing and financial assistance grants. The board will also receive a financial report and hear public comments. The meeting is scheduled for July 20, 2023, at Jalisco's Mexican Restaurant.

• Discussion and possible action on Main Street Budget
• Discussion and possible action on Hogeye Festival and Budget
• Discussion and possible action on Marketing Grants
• Discussion and possible action on Financial Assistance Grants
• Announcements: Sidewalk Dedication July 21, Sip Shop & Stroll August 10, Hogeye Committee Meeting August 16

Board of Adjustment

The Elgin Board of Adjustment will meet to consider a zoning variance request for the Elgin Family Medical Center at 209 E. 2nd St. The board will hold a public hearing and may vote on reducing the minimum onsite parking requirement to zero spaces. No other substantive items are listed on the agenda.

• Zoning variance request (Project #202300073) to reduce onsite parking to zero spaces at 209 E. 2nd St. (Elgin Family Medical Center)
• Public hearing scheduled for variance request

The Board of Adjustment held a special meeting and approved the September 2022 minutes. The board unanimously elected Regan Dumbeck as Chair and Stephen Kylberg as Vice-Chair for 2023, though Kylberg was absent and had not yet accepted the position. No other substantive decisions were made.

• Approved September 2022 minutes (4-0)
• Elected Regan Dumbeck as Chair for 2023 (4-0)
• Elected Stephen Kylberg as Vice-Chair for 2023 (4-0)

City Council

The Elgin City Council will hold a public hearing and consider an ordinance for a specific use permit to expand a day care center at 700 Bull Run and modify its parking lot layout. The council will also consider adopting the 2023 Five-Year Capital Improvement Plan, approving a service agreement with Bastrop County for police dispatching, and discussing several reports including the Thomas Park Phase 1 improvements and a possible noise ordinance waiver for the police station project.

• Public hearing and ordinance for specific use permit to expand day care center at 700 Bull Run (Sopko & Keeling Subdivision, Lots 1 & 2)
• Resolution to adopt 2023 Five-Year Capital Improvement Plan
• Resolution to approve service agreement with Bastrop County for police dispatching services
• Consideration of ad hoc committee recommendation for Thomas Park Phase 1 improvements
• Consideration to waive noise ordinance limitations for August for Elgin Police Department Station project

The City Council approved the 2023 Five-Year Capital Improvement Plan, which outlines municipal infrastructure priorities and expenditures. Additionally, the Council authorized a specific use permit for the expansion of the New Beginnings Child Development Center and renewed a two-year dispatching services agreement with Bastrop County. The Council also approved a noise ordinance waiver for the Elgin Police Department station project.

• Approved 2023 Five-Year Capital Improvement Plan
• Approved specific use permit for 700 Bull Run with 5-year review
• Approved 2-year dispatching services agreement with Bastrop County
• Approved noise ordinance waiver for police station project
• Approved June 20, 2023 meeting minutes
• Approved professional services fees for FGM Architects Inc.
• Approved Thomas Park Phase 1 improvement plan

Parks & Recreation Advisory Board

The Elgin Parks & Recreation Advisory Board will meet to approve May 2023 minutes, hear citizen comments, and discuss two new business items: a Planned Development District review and Thomas Memorial Park improvements. No formal action is listed for these items, only discussion and possible action.

• Planned Development District review
• Thomas Memorial Park improvements
• Approval of May 2023 minutes
• Citizen communication (3-minute limit)

The Elgin Parks & Recreation Advisory Board approved using available funding for a replacement playground at Thomas Memorial Park. Several other agenda items were not discussed because a cut-off version of the agenda was posted online, and May meeting minutes were deferred to July.

• Approved moving forward with using available funding to support a replacement playground in Thomas Memorial Park (all approved)
• Minutes from the May meeting were not approved and will be reviewed at the July meeting

Library Advisory Board

The Elgin Public Library Advisory Board will hold a regular meeting to approve minutes, hear a report from the interim librarian, and discuss old business including an evening book club and teen programs. The board will also discuss and possibly take action on the Collection Development Policy.

• Approval of minutes from May 25, 2023
• Report from Interim Librarian on monthly statistics and programs
• Discussion of new Evening Book Club for Adults
• Update on teen program goals
• Discussion and possible action on Collection Development Policy

Historic Review Board

The Elgin Historic Review Board will meet to review and potentially approve a sign application for Elgin Meadery at 109 Central Avenue. The board will also discuss updates on the Elgin Police Department building construction, Depot Street streetscape, and Veterans Memorial Park expansion.

• 109 Central Avenue sign application for Elgin Meadery (6" x 3" window sign)
• Elgin Police Department Building new construction update at 204 Depot Street
• 200 Block Depot Street Streetscape discussion
• Veterans Memorial Park Expansion new construction update

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings and consider final plats for two Trinity Ranch subdivisions (Phase 1 Section 3 with 207 lots, and Phase 2 Section 1 with a school site) and a preliminary plat for Primavesta Subdivision with 864 lots. They will also consider a specific use permit for a day care expansion at 700 Bull Run and workshop a rezoning for Sacred Heart PDD. The consent agenda includes approval of the May 22, 2023 minutes.

• Final plat for Trinity Ranch Phase 1, Section 3: 207 lots on 32.507 acres
• Final plat for Trinity Ranch Phase 2, Section 1: ROW for Grist Mill Ln., extend Swenson Blvd. ROW, add school site on 24.13 acres
• Preliminary plat for Primavesta Subdivision: 864 lots (838 single-family) on 191.13 acres at Shenandoah Tr. & FM 1100 and Ave F & SH 95
• Specific use permit for day care expansion at 700 Bull Run (modifying Ordinance 2019-04-02-07)
• Workshop on Sacred Heart PDD rezoning

The Elgin Planning and Zoning Commission unanimously approved final plats for Trinity Ranch Phase 1, Section 3 (207 lots) and Phase 2, Section 1 (school site and ROW), a preliminary plat for Primavesta Subdivision (864 lots), and recommended approval of a day care expansion at 700 Bull Run. All votes were 6-0. The commission also held a workshop on the Sacred Heart PDD rezoning but took no action.

• Approved final plat for Trinity Ranch Phase 1, Section 3 (207 lots) (6-0)
• Approved final plat for Trinity Ranch Phase 2, Section 1 (school site and ROW) (6-0)
• Approved preliminary plat for Primavesta Subdivision (864 lots) (6-0)
• Recommended approval of day care expansion at 700 Bull Run for 5 years (6-0)
• Approved consent agenda including May 22, 2023 minutes (6-0)

City Council

The Elgin City Council will hold a worksession following its regular meeting to discuss the proposed 2023 Five-Year Capital Improvement Plan. This is a discussion item only, with no formal action scheduled. The agenda is otherwise procedural, including roll call and adjournment.

• Discussion of proposed 2023 Five-Year Capital Improvement Plan

The Elgin City Council held a worksession meeting to discuss the proposed 2023 City of Elgin Five-Year Capital Improvement Plan and project priorities. The minutes record a general discussion led by City Manager Thomas L. Mattis and Community Services Director Amy Miller regarding project funding and Thomas Memorial Park options. No formal votes or substantive decisions were recorded in the provided minutes.

• Discussed the proposed 2023 City of Elgin Five-Year Capital Improvement Plan (no vote recorded)

City Council

The Elgin City Council will conduct a public hearing regarding the proposed 2023 Five-Year Capital Improvement Plan. The meeting also includes a consent agenda item to authorize professional engineering services for the wastewater treatment plant expansion project.

• Public hearing on the proposed 2023 Five-Year Capital Improvement Plan
• Resolution authorizing an agreement with TRC Engineers Inc. for wastewater treatment plant expansion engineering services
• Approval of June 6, 2023, City Council regular meeting minutes

The City Council approved the consent agenda, which included the minutes from the June 6, 2023, meeting and a resolution for professional engineering services. The council also held a public hearing regarding the proposed 2023 Five-Year Capital Improvement Plan, with no public comments recorded.

• Approved June 6, 2023, meeting minutes (8-0)
• Approved engineering services agreement with TRC Engineers Inc. (8-0)

Main Street Board

The Elgin Main Street Advisory Board will meet to discuss several downtown initiatives and financial matters. Topics include strategies for food truck locations, trash consolidation, and planning for the Hogeye Festival.

• Discussion of food truck locations and strategies in downtown
• Review of Main Street and Hogeye Festival budgets
• Discussion regarding Public Art Planters design team
• Discussion of marketing and financial assistance grants
• Trash consolidation discussion

Economic Development Corporation

The Elgin Economic Development Corporation will discuss and possibly approve a Destination Entertainment Incentive, a Real Estate Agreement with Mosaic Housing Austin LLC, and a Downtown Business Enhancement Grant for the Lightening Bar. The board will also review the financial report and project updates, and may enter executive session for real property and personnel matters.

• Destination Entertainment Incentive
• Real Estate Agreement with Mosaic Housing Austin LLC
• Downtown Business Enhancement Grant for the Lightening Bar
• Approval of minutes from April 12, 2023
• Financial report

The Elgin Economic Development Corporation approved the Destination Entertainment Incentives Grant, a real estate agreement with Mosaic Housing Austin LLC, and a $5,000 Downtown Business Enhancement Grant for the Lightening Bar. The board also approved the April 12, 2023, regular meeting minutes and held an executive session with no action taken afterward.

• Approved April 12, 2023, regular meeting minutes (unanimous)
• Approved Destination Entertainment Incentives Grant (unanimous)
• Approved Real Estate Agreement with Mosaic Housing Austin LLC (unanimous)
• Approved Downtown Business Enhancement Grant for the Lightening Bar for $5,000 (unanimous)

City Council

The Elgin City Council will hold a public hearing and consider an ordinance to rezone a 52.76-acre tract between Carlson Ln. and Carlson Rd. from R-1 (single-family) to R-2 (single-family and duplex). The council will also vote on several resolutions for park improvements, street repairs, and other routine items, and will elect a Mayor Pro-Tem.

• Rezone 52.76 acres (Travis Co. parcels 358800, 358801, 358802) from R-1 to R-2
• Resolution authorizing agreement with TxDOT for temporary closure of state right of way
• Resolution authorizing professional services fees with FGM Architects for Elgin Police Department station project
• Resolution authorizing agreement with RDC Paving for four street repairs (winter storm Mara)
• Resolutions for playground construction and surfacing at Morris Memorial Park, and new entrance/parking at Thomas Memorial Park

The Elgin City Council approved a rezoning of a 52.76-acre tract from R-1 to R-2, allowing single-family and duplex dwellings, after a public hearing with no comments. The council also approved several resolutions, including a four-street repair agreement with RDC Paving, a playground construction agreement for Morris Memorial Park, and a basketball court repair agreement for Thomas Memorial Park. A resolution for a new entrance and parking area at Thomas Memorial Park was tabled for further discussion.

• Approved rezoning of 52.76-acre tract from R-1 to R-2 (unanimous)
• Approved consent agenda items 1-3 (minutes, TxDOT closure, FGM Architects fees) (unanimous)
• Approved four-street repair agreement with RDC Paving (unanimous)
• Approved position reallocations and retitling (unanimous)
• Approved playground construction agreement with Whirlix Design for Morris Memorial Park (unanimous)
• Approved playground surfacing agreement with Fun Abounds, Inc. (unanimous)
• Approved basketball court repair agreement with Sport Court of Austin (unanimous)
• Tabled Thomas Memorial Park entrance and parking area resolution

Library Advisory Board

The Elgin Public Library Advisory Board will hold its regular meeting to receive the interim librarian’s monthly report, including statistics, programs, and grant updates, and to discuss a possible update to the library’s collection development policy. No formal decisions are scheduled.

Parks & Recreation Advisory Board

The Elgin Parks & Recreation Advisory Board is meeting to discuss and possibly take action on a planned development district review, Morris Memorial Playground, and a public art opportunity. The agenda also includes informational updates on the Veterans Memorial Park expansion, recreation center and park updates, and upcoming events. Citizen comments are limited to three minutes.

• Planned Development District Review
• Morris Memorial Playground
• Public Art Opportunity
• Veterans Memorial Park Expansion Update
• Recreation Center and Park Updates

Historic Review Board

The Elgin Historic Review Board will review and possibly act on downtown overlay paving material rules, a patio seating application for the Lightnin' Bar and Elgin Meadery at 107 Central Avenue, a sign application for Smith's BBQ at 109 Central Avenue, and updates on new construction at 202 Depot Street and Veterans Memorial Park. The board will also approve minutes from February and April meetings.

• Review of Sec. 46-394 Downtown Overlay paving materials
• 107 Central Avenue outdoor seating for Lightnin' Bar and Elgin Meadery
• 109 Central Avenue sign application for Smith's BBQ
• 202 Depot Street Elgin Police Department new construction update
• Veterans Memorial Park Expansion new construction update

Planning & Zoning Commission

The Planning & Zoning Commission will consider a rezoning request for a 52.76-acre tract between Carlson Ln. and Carlson Rd. from single-family (R-1) to single-family and duplex (R-2) zoning. They will also review and discuss a development agreement for Lund Farms in a workshop session. The consent agenda includes approval of the April 24, 2023 minutes.

• Rezoning of 52.76 acres (Travis County parcels 358800, 358801, 358802) from R-1 to R-2
• Public comments limited to 3 minutes for non-agenda items
• Consent agenda: approval of April 24, 2023 minutes
• Workshop: review of Lund Farms Development Agreement

The Planning and Zoning Commission unanimously recommended approval of a rezoning request for a 52.76-acre tract between Carlson Ln. and Carlson Rd. from R-1 (Single Family) to R-2 (Single Family & Duplex). The public hearing had no comments. The Commission also discussed, but took no action on, the Lund Farms Development Agreement, including infrastructure, transportation, and design requests.

• Approved April 24, 2023 minutes (5-0)
• Recommended approval of Carlson Tract rezoning from R-1 to R-2 (6-0)

City Council

The Elgin City Council will hold public hearings and consider several items, including a zoning ordinance update, a rezoning of land at 13708 County Line Rd from R-1 to C-3, a strategic partnership agreement with Primavista Land Company, and annexation of a 0.511-acre tract. The council will also canvass the May 6 general election results, approve an accessory dwelling unit ordinance, and authorize contracts for a water booster station and emergency generator design. A proclamation for Historic Preservation Month and discussion of a traffic detour plan are also on the agenda.

• Rezone 4.096 acres at 13708 County Line Rd from R-1 to C-3
• Annex 0.511-acre tract in Travis County
• Approve accessory dwelling unit ordinance
• Authorize agreement with IECONI for Pistol Hill Water Booster Station improvements (GLO grant)
• Canvass May 6 general election results

The Elgin City Council approved an ordinance permitting accessory dwelling units (ADUs) with size limits of 250-900 sq ft, and denied a rezoning request for 13708 County Line Rd from R-1 to C-3. The council also approved a resolution for the Pistol Hill Water Booster Station improvements, annexed a 0.511-acre road right-of-way, and canvassed the May 6 election results. All votes were unanimous.

• Approved ADU ordinance with 250-900 sq ft size limits (unanimous)
• Denied rezoning at 13708 County Line Rd from R-1 to C-3 (unanimous)
• Approved Pistol Hill Water Booster Station improvements resolution (unanimous)
• Annexed 0.511-acre tract for County Line Rd right-of-way (unanimous)
• Canvassed May 6 general election results (unanimous)
• Approved consent agenda including TRC Engineers letter of agreement (unanimous)

Main Street Board

The Elgin Main Street Advisory Board will hold a regular meeting to discuss the Main Street and Hogeye budgets, consider Main Street Marketing Grant applications, and plan a board training and retreat. Public comment is allowed on agenda and non-agenda items.

• Main Street Budget review
• Hogeye Budget review
• Main Street Marketing Grant Applications
• Board Training and Planning Retreat

Library Advisory Board

The Elgin Public Library Advisory Board will hold a regular meeting to approve minutes, hear the director's report on statistics, programs, and grants, and discuss old and new business. Key items include announcing the text for the Al Guerrero Memorial Board Room plaque and setting a dedication date, as well as creating goals for the Long-Range Plan based on teen survey results and receiving training updates for a new Collection Development Policy.

• Announce plaque text for Al Guerrero Memorial Board Room (Room 114)
• Set date for plaque dedication ceremony
• Create goals/objectives for Long-Range Plan using Teen Needs Assessment and Teen Night Friday survey results
• Update on grants: E-Rate, Tocker, Texas Methodist Foundation, St. David's Foundation Libraries for Health
• Training update from Texas State Library and Archives Commission for Collection Development Policy

City Council

The Elgin City Council will hold a public hearing and consider several resolutions, including strategic partnership and development agreements with Primavista Land Company, cost-sharing agreements with Brightland Homes for water and wastewater lines in Creeks Crossing, a bid award for Water Well No. 17, and a change order for the wastewater treatment plant expansion. The council will also discuss the FY2023-24 budget calendar and receive reports on winter storm debris collection and investments.

• Public hearing on Strategic Partnership Agreement with Primavista Land Company, LLC
• Resolution authorizing City Manager to approve professional services fees with FGM Architects for Elgin Police Department station project
• License agreement with GRBK Edgewood, LLC for Trinity Ranch signage
• Cost sharing agreements with Brightland Homes for water distribution and wastewater collection main lines in Creeks Crossing
• Bid award for Water Well No. 17 construction to Hydro Resources-Mid Continent Inc. of Creedmoor, Texas

The Elgin City Council approved several development agreements, including partnerships with Primavista Land Company and GRBK Edgewood, LLC. The Council also authorized cost-sharing agreements for water and wastewater infrastructure in Creeks Crossing and awarded a construction bid for Water Well No. 17. Additionally, the Council approved professional services fees for the Elgin Police Department station project.

• Approved April 4, 2023 meeting minutes (8-0)
• Approved FGM Architects professional services fees (8-0)
• Approved license agreement with GRBK Edgewood, LLC (8-0)
• Approved development agreement with Primavista Land Company (8-0)
• Approved strategic partnership with Primavista Land Company (8-0)
• Approved water main cost-sharing with Brightland Homes (8-0)
• Approved wastewater main cost-sharing with Brightland Homes (8-0)
• Awarded Water Well No. 17 construction bid to Hydro Resources (8-0)

Historic Review Board

The Elgin Historic Review Board will consider several applications for changes to historic properties, including new signs, facade repairs, a sidewalk dining area, and updates on new construction projects. The board will also approve minutes from a previous meeting and hear public comments.

• Sign application for ETX Travel at 104 N Main St, including a blade sign and window signage
• Facade application for canopy replacement at 104 N Main St
• Sign and bench application for Lo-Fi Coffee House & Studio at 30 N Main St
• Facade and sign applications for The Painted Raven at 115 Central Ave, including brick repair and painting
• Sidewalk dining application for Chemn Cafe at 114 N Main St

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings and consider several development items, including preliminary and final plats for Ella Estates, a final plat for Briarwood Phase 1, a subdivision variance for a flag lot, a rezoning request on County Line Road, and an ordinance amending zoning regulations for accessory dwelling units. The consent agenda includes approval of the March 27, 2023 minutes.

• Preliminary and final plats for Ella Estates: 7 lots on 10.733 acres at VFW Road and Ella Ln.
• Final plat for Briarwood Phase 1: 236 lots on 46.878 acres near Neidig Elementary and ACC off County Line Rd.
• Subdivision variance for a 4.179-acre flag lot (Worthy Subdivision, BCAD #8728395).
• Rezoning from R-1 to C-3 at 13708 County Line Rd. (Travis CAD parcel 815585).
• Ordinance amending Ch. 46 zoning for accessory dwelling units.

The Planning and Zoning Commission approved preliminary and final plats for Ella Estates (7 lots), a final plat for Briarwood Phase 1 (236 lots) with conditions, and a subdivision variance for a flag lot. They recommended denial of a rezoning to C-3 and approved an ADU ordinance with amendments. All votes were unanimous except the ADU ordinance (4-2).

• Approved Ella Estates preliminary plat (6-0)
• Approved Ella Estates final plat (6-0)
• Approved Briarwood Phase 1 final plat with conditions (6-0)
• Approved subdivision variance for flag lot (6-0)
• Recommended denial of rezoning from R-1 to C-3 (6-0)
• Recommended approval of ADU ordinance with amendments (4-2)

Public Safety Advisory Committee

The Elgin Public Safety Advisory Committee will hear a chief’s update on the new police station building, an intersection safety review, and training compliance. Guest speakers from emergency management and school safety will present. The committee will also consider filling a secretary position.

• Status update on new police station building
• Intersection of S. Main Street @ Harris Street safety review
• Guest speakers: Levi Bannigan, Chad Haas, James Altgelt, Matthew West
• Request to fill secretary position by a committee member

Parks & Recreation Advisory Board

The Elgin Parks & Recreation Advisory Board is meeting to discuss and possibly take action on a planned development district review and its annual work plan and goals. The agenda also includes informational updates on park projects and events. No specific details or dollar amounts are provided in the agenda.

• Planned Development District Review
• Annual Work Plan and Goals
• Veterans Memorial Park Expansion Update
• Morris Memorial Park Improvement Update
• Recreation Center and Park Updates

Main Street Board

The Elgin Main Street Advisory Board will hold its regular meeting at Jalisco’s Mexican Restaurant to review financial reports, discuss new business including the Hogeye Festival sponsorship levels, Veterans Park expansion updates, and grant applications for Main Street improvement and marketing projects.

• Add Hogeye Festival sponsor level
• Veterans Park Expansion Update
• Main Street Marketing Grant Applications
• Main Street Improvement Grant Applications
• Parklet Pilot

The Main Street Board approved a new Wild Boar sponsor category at $5,000 to offset children's activity costs, potentially covering the Friday night dance or Thursday activity. No financial report was provided, and no grant applications were submitted this month. The parklet pilot project was tabled for future discussion.

• Approved new Wild Boar sponsor level at $5,000 (motion passed)
• Approved February 16, 2023 minutes (unanimous)
• Tabled parklet pilot project for future discussion

City Council

The Elgin City Council regular meeting scheduled for April 18, 2023, at 6:30 PM was canceled. The next meeting is set for May 2, 2023.

Economic Development Corporation

The Elgin Economic Development Corporation board will hold its regular meeting to discuss and possibly approve several economic development items, including a downtown business enhancement grant, a restaurant and destination incentive, a letter of intent from Platinum Holdings, and paying off a loan to First National Bank. The board will also review the financial report and project updates, and may enter executive session to discuss real property and personnel matters.

• Downtown Business Enhancement Grant
• Restaurant and Destination Incentive
• Letter of Intent from Platinum Holdings
• Pay off loan to First National Bank
• Financial report and project updates

The Board approved the guidelines for the Downtown Business Enhancement Grant and authorized the payoff of a loan to First National Bank. A proposed Restaurant and Destination Incentive was tabled for further evaluation.

• Approved Downtown Business Enhancement Grant (unanimous)
• Approved First National Bank loan payoff of approximately $890,000 (unanimous)
• Tabled Restaurant and Destination Incentive
• Approved March 8, 2023 meeting minutes (unanimous)

City Council

The Elgin City Council will consider several resolutions and ordinances, including contract amendments and awards for the new police department station, a water treatment plant emergency generator project, a tax freeze for disabled or elderly homeowners, and annexation of two tracts of land. The meeting also includes reports from advisory boards and a consent agenda with routine items.

• Resolution authorizing contract amendment with Baird/Williams Construction for Bid Package 1 of the new police station
• Resolution authorizing contract with Baird/Williams Construction for Bid Package 2 of the new police station
• Resolution awarding bid for water treatment plant emergency generator to Alterra Power Systems
• Ordinance establishing ad valorem tax limitation for residential homestead owners who are disabled or 65+
• Ordinances annexing 12.04 acres and 4.00 acres in Bastrop County and assigning to Ward 1

The council approved resolutions authorizing the city manager to execute contract amendments and a contract with Baird/Williams Construction for the new police station, with an all-in cost of $6.48 million. It also approved a bid for a water treatment plant emergency generator, adopted a property tax freeze for seniors and disabled residents, and annexed two tracts of land into Ward 1. All votes were unanimous.

• Approved resolution authorizing city manager to approve professional services fees with FGM Architects for police station project (consent agenda)
• Approved contract amendment with Baird/Williams Construction for Bid Package 1 GMP for police station (unanimous)
• Approved contract with Baird/Williams Construction for Bid Package 2 GMP for police station (unanimous)
• Awarded bid for water treatment plant emergency generator to Alterra Power Systems (unanimous)
• Adopted ordinance establishing ad valorem tax limitation (freeze) for disabled or 65+ homestead owners (unanimous)
• Annexed 12.04 acres (Young, Richard Tract 1) into city (unanimous)
• Assigned annexed property to Ward 1 (unanimous)
• Annexed 4.00 acres (Young, Richard Tract 2) into city and assigned to Ward 1 (unanimous)

City Council

The Elgin City Council will hold a work session to discuss the proposed new police station, including potential expenditures, infrastructure needs, operations, and functions. No formal votes are scheduled; this is an informational discussion.

• Review of new Elgin Police Department station plans and expenditures
• Discussion of infrastructure needs for the police station project
• Examination of operational and functional requirements for the new station

The Elgin City Council held a worksession to review the new Police Department Station project, including expenditures, infrastructure, operations, and functions. City Manager Mattis explained that primary funding comes from Certificates of Obligation, with the 2021 issuance restricted to utilities and the 2021A issuance more flexible. No formal decisions were made during this worksession.

• Reviewed police station project costs and funding mechanisms
• Discussed 2021 Certificates of Obligation for utilities only
• Discussed 2021A Issuance as more flexible funding source

Planning & Zoning Commission

The Elgin Planning & Zoning Commission will hear public testimony and vote on five plats and one variance that together propose 212 new residential lots on 124.39 acres. The meeting also includes a workshop on a development agreement for the Graham Tract and proposed changes to the zoning code for accessory dwelling units.

• Final plat for Trinity Ranch Phase 2, Section 1: 7 lots on 24.13 acres, extend Swenson Blvd. ROW, add school site
• Preliminary and final plats for Ella Estates: 14 total lots on 10.733 acres at VFW Road & Ella Lane
• Preliminary plat for Eagles Landing Phase 5: 161 lots on 26.77 acres south of Carlson Lane
• Subdivision variance at 1011 Old McDade Rd. to create a 1.942-acre flag lot
• Preliminary plat for Burleson Creek Estates: 30 lots on 52.814 acres east of Red Town Rd.

The Elgin Planning and Zoning Commission denied the final plat for Trinity Ranch Phase 2, Section 1 due to errors and the school lot not abutting a public street. They tabled preliminary and final plats for Ella Estates, approved Eagles Landing Phase 5 with conditions, approved a variance for a flag lot, and approved Burleson Creek Estates. The meeting also included workshops on the Graham Tract development and accessory dwelling unit zoning changes.

• Denied Trinity Ranch Phase 2, Section 1 final plat (6-0)
• Tabled Ella Estates preliminary plat (6-0)
• Tabled Ella Estates final plat (6-0)
• Approved Eagles Landing Phase 5 preliminary plat with condition (6-0)
• Approved flag lot variance at 1011 Old McDade Rd (5-1)
• Approved Burleson Creek Estates preliminary plat (5-0)
• Approved February 27, 2023 minutes (4-0, 2 abstentions)

City Council

The City Council will consider an ordinance for residential homestead tax limitations for disabled or elderly residents. The meeting also includes discussions on traffic improvements at Main St. and Harris St. and various construction and utility agreements.

• Ordinance establishing ad valorem tax limitations for disabled or 65+ residential homestead owners
• Discussion of traffic and safety improvements for the Main St. and Harris St. intersection
• Agreement with Lone Star Sitework LLC for Roy Rivers Road Phase 3 Extension construction
• Agreement with Advanced Water Well Technologies for well repairs
• Request to waive open container rules for Luna Market in Elgin Memorial Park on June 2

The Elgin City Council voted unanimously to endorse Plan B for traffic and safety improvements at Main St. and Harris St., as requested by TXDOT. The council also approved several consent agenda items, including waiving open container rules for Luna Market, and passed resolutions on broadband funding, well repairs, and suspending CenterPoint's GRIP rate adjustment. Additionally, the council approved naming the library conference room the Al Guerrero Memorial Board Room and authorized a construction agreement for the Roy Rivers Road Phase 3 extension project.

• Endorsed Plan B for Main/Harris traffic safety improvements (unanimous)
• Approved consent agenda including open container waiver for Luna Market (unanimous)
• Passed resolution requesting state funds for broadband deployment (consent agenda)
• Authorized agreement with Advanced Water Well Technologies for well repairs (consent agenda)
• Passed resolution suspending CenterPoint GRIP rate adjustment effective date (consent agenda)
• Approved naming library conference room Al Guerrero Memorial Board Room (unanimous)
• Authorized Lone Star Sitework LLC for Roy Rivers Road Phase 3 construction (unanimous)

Main Street Board

The Elgin Main Street Advisory Board is holding its regular business meeting, where it will discuss Hogeye sponsorships and a board training and planning retreat. The agenda also includes announcements about Music in the Park and Explore Elgin Art & Culture. Public comment is limited to three minutes per speaker.

• Discussion of Hogeye sponsorships
• Board training and planning retreat
• Music in the Park every Friday in April and May
• Explore Elgin Art & Culture on May 6th

The Main Street Board meeting scheduled for March 17, 2023, was not held because severe storms prevented a quorum. No decisions were made or items discussed.

Parks & Recreation Advisory Board

The Elgin Parks & Recreation Advisory Board will meet to review minutes from January 2022, discuss new business including playground replacement and annual goals, and receive updates on park projects. No formal decisions are listed on the agenda.

Economic Development Corporation

The Elgin Economic Development Corporation will discuss and possibly vote on a new website contract, a new economic development program, a second amendment to a real estate contract with Cullen Health, and new business incentive programs. The board will also receive a financial report and project updates.

• Possible approval of contract to construct and maintain new EDC website
• Possible approval of new economic development program
• Possible second amendment to Real Estate Contract with Cullen Health
• Possible approval of new business incentives programs
• Financial report from Finance Director Belen Pena

The Elgin Economic Development Corporation approved a contract with Golden Shovel for a new EDC website, a new economic development program with a policy document, a second amendment to the Cullen Health real estate contract, and a new business incentive program. All motions passed unanimously. Several items were discussed in executive session before votes.

• Approved contract with Golden Shovel for EDC website construction and maintenance (unanimous)
• Approved new economic development program and creation of policy document (unanimous)
• Approved second amendment to Real Estate Contract with Cullen Health (unanimous)
• Approved new business incentive program and creation of policy document (unanimous)
• Approved minutes from January 11th regular meeting and board retreat (unanimous)

City Council

The Elgin City Council will hold public hearings and vote on three related ordinances: one amending the zoning code to add a Downtown Overlay District and remove historic preservation sections, one adding a new Chapter 50 on historic preservation, and one creating a Historic Review Board. They will also consider a resolution authorizing the mayor to execute a second amendment to a development agreement with Clayton Properties Group (Brohn Homes) and the Altessa Municipal Utility District, and an ordinance canceling the May 6, 2023 general election for Wards 1, 3, and 4 due to unopposed candidates. The consent agenda includes approval of meeting minutes and a resolution authorizing professional services fees with FGM Architects for the Elgin Police Department station project.

• Public hearing and ordinance to amend Chapter 46 Zoning, adding Downtown Overlay District (Sec. 46-500, Division 11) and deleting Sec. 46-394 and Article VI Historic Preservation
• Public hearing and ordinance to add Chapter 50 Historic Preservation
• Public hearing and ordinance to add Chapter 2, Article IV, Division 6 Historic Review Board
• Resolution authorizing mayor to execute second amendment to development and consent agreement with Clayton Properties Group (Brohn Homes) and Altessa MUD
• Ordinance canceling May 6, 2023 general election for Wards 1, 3, and 4 due to unopposed candidates

The City Council approved minutes and police station professional services fees on the consent agenda. They also authorized an agreement with Clayton Properties Group for a school land donation, approved several historic preservation and zoning ordinances, and cancelled the May 6, 2023 general election due to unopposed candidates.

• Approved consent agenda including Feb 21, 2023 minutes and FGM Architects fees for police station project
• Approved resolution for development agreement with Clayton Properties Group (Brohn Homes) and Altessa MUD, featuring a $1.2M land donation for a school
• Approved zoning ordinance amendments regarding the downtown overlay district and historic preservation with modifications
• Approved ordinance adding Chapter 50 for Historic Preservation
• Approved ordinance adding Chapter 2, Article IV, Division 6 for the Historic Review Board
• Approved ordinance acknowledging unopposed status and cancelling the May 6, 2023 general election for Wards 1, 3, and 4

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing and make a recommendation on a sweeping ordinance amending numerous sections of the city's zoning code, including deleting the Historic Preservation article and adding a new Downtown Overlay District. The consent agenda includes approval of the January 23, 2023 meeting minutes. Public comments are limited to three minutes for non-agenda items.

• Ordinance amending 30+ sections of Chapter 46 Zoning
• Deletes Sec. 46-394 and Article VI Historic Preservation
• Adds Sec. 46-10 through 46-12 and Sec. 46-500, Division 14 Downtown Overlay District
• Public hearing on zoning code changes
• Consent agenda: approval of January 23, 2023 minutes

The Planning and Zoning Commission voted unanimously to recommend approval of a comprehensive zoning ordinance amendment, with a condition to restore the word 'untreated' in Section 46-534 and remove 'or other materials shall.' The commission also elected David Lanford as Chair Pro-Tem and approved the January 23, 2023, minutes. No public comments were made on any agenda item.

• Elected David Lanford as Chair Pro-Tem (4-0)
• Approved consent agenda including January 23, 2023 minutes (5-0)
• Recommended approval of zoning ordinance amendment with condition to restore 'untreated' in Sec. 46-534 (5-0)

Historic Review Board

The Elgin Historic Review Board will meet to discuss and possibly act on several sign, facade, and construction applications for properties in the historic district, including a new police department building. The board will also approve minutes from the previous meeting and hear public comments.

• Veterans Park Expansion discussion
• Sign application for Elgin Café & BBQ at 102 S. Main Street
• Sign and facade applications for 104 N Main Street (ETX Travel and canopy)
• Facade application for 14 N Main Street (awning)
• New construction for Elgin Police Department at 202 Depot Street

The Historic Review Board approved a pole-supported canopy application for 14 N Main Street and hand-painted window signs for 109 Central Avenue. The board also approved previous meeting minutes and recommended approval of zoning code restructuring.

• Approved November 30, 2022 and December 14, 2022 minutes (unanimous)
• Approved pole-supported canopy application for 14 N Main Street (unanimous)
• Approved hand-painted window signs for 109 Central Avenue (unanimous)
• Recommended approval for zoning code restructuring and board content placement (unanimous)

City Council

The Elgin City Council will hold a public hearing on its 2021 CDBG program and consider several resolutions, including authorizing contracts for the new police department station and a SCADA improvement project. The consent agenda includes requests to close streets and waive fees for various parades and festivals. The meeting also includes reports from the city manager and a proclamation for Scout Day.

• Public hearing on 2021 Texas CDBG Community Development Contract #7220042
• Resolution authorizing Construction Manager at Risk contract with Baird/Williams Construction for new police station
• Resolution authorizing contract amendment for Bid Package 1 Guaranteed Maximum Price for police station
• Resolution approving contract for TDA City Wide SCADA Improvement Project
• Consent agenda: street closures and fee waivers for Juneteenth, Western Days, Veterans Appreciation Parade, Lighted Christmas Parade, Music in the Park, and Relay for Life

The Elgin City Council approved a $597,019 contract with General Control Systems for a city-wide SCADA system, funded by $261,750 in grant funds and $335,269 in local funds. The council also authorized agreements with Baird/Williams Construction for the new police department station, including a Construction Manager at Risk contract and a Bid Package 1 Guaranteed Maximum Price amendment. All items passed unanimously.

• Approved $597,019 SCADA contract with General Control Systems (unanimous)
• Authorized Construction Manager at Risk agreement with Baird/Williams for new police station (unanimous)
• Approved contract amendment with Baird/Williams for Bid Package 1 GMP for police station (unanimous)
• Approved agreement with Roy D. Rivers III for sculpture installation in Morris Memorial Park (unanimous)
• Approved consent agenda including street closures and fee waivers for Juneteenth, Western Days, Veterans Appreciation, and Christmas parades (unanimous)
• Approved Spectrum network solutions contract for Elgin Public Library (consent agenda)
• Approved February 7, 2023 meeting minutes (consent agenda)

Main Street Board

The Elgin Main Street Advisory Board will hold a regular meeting to discuss and possibly take action on several items, including the Hogeye Festival, Veterans Park expansion, and grant applications for marketing and improvements. They will also receive updates from committees and consider a parklet pilot program. The meeting is open to the public with a comment period.

• Hogeye Festival discussion
• Veterans Park Expansion update
• Main Street Marketing Grant Applications
• Main Street Improvement Grant Applications
• Parklet Pilot discussion

The board approved a $100 marketing grant for Elizabeth Sullivan Art. Members discussed the Hogeye Festival, the Veteran's Park expansion, and the Parklet Pilot Project.

• Approved January 19, 2023, minutes (unanimous)
• Approved $100 marketing grant for Elizabeth Sullivan Art

Historic Review Board

The Elgin Historic Review Board will meet to consider several items, including a proposed expansion of Veterans Memorial Park, a sign application for G&M Dry Goods at 20 N Main Street, and new construction for the Elgin Police Department at 202 Depot Street. The board will also approve minutes from its January 26 meeting and hear public comments.

• Veterans Memorial Park Expansion discussion
• Sign application for G&M Dry Goods at 20 N Main Street
• New construction for Elgin Police Department at 202 Depot Street
• Approval of January 26, 2023 minutes
• Public comment period (3-minute limit per speaker)

City Council

The Elgin City Council will hold public hearings on a weed/unsanitary conditions ordinance and the 2021 CDBG program, then consider consent items including police station architect fees and water tank design plans. New business includes a grant for Veterans Memorial Park expansion, calling a May 6 general election, and a request to discuss accessory dwelling unit code changes.

• Public hearing on ordinance amending Ch. 16, Art. II (weeds, wild growth, unsanitary conditions)
• Public hearing to review 2021 Texas CDBG Program Community Development Contract #7220042
• Resolution authorizing professional services fees with FGM Architects for Elgin Police Department station project
• Resolution authorizing design plans for Pistol Hill water tanks and SCADA project
• Ordinance calling general election on May 6, 2023 for city officials

The Elgin City Council approved a resolution accepting a $300,000 grant from St. David's Foundation for the Veterans Memorial Park expansion, and adopted an ordinance amending weed and unsanitary conditions regulations. The council also called a May 6, 2023 general election, directed staff to work on a Home Town Heroes banner program, and began discussions on Accessory Dwelling Units. All votes were unanimous.

• Approved resolution accepting $300,000 St. David's Foundation grant for Veterans Memorial Park expansion (unanimous)
• Adopted ordinance amending Ch. 16 weeds and unsanitary conditions, adding appeal to Board of Adjustments (unanimous)
• Called May 6, 2023 general election for city officials (unanimous)
• Directed staff to work with Charlotte Thomas on Home Town Heroes banner program (unanimous)
• Directed staff to research Accessory Dwelling Unit recommendations (unanimous)
• Approved consent agenda including FGM Architects fees for police station and Pistol Hill water tanks/SCADA design plans (unanimous)

Parks & Recreation Advisory Board

The Elgin Parks & Recreation Advisory Board is meeting to discuss and possibly act on a public art policy, a public art donation, and a planned development district review. They will also receive updates on the Veterans Memorial Park expansion and recreation operations. The agenda includes routine items like minutes approval and citizen communication.

• Public Art Policy discussion
• Public Art Donation discussion
• Planned Development District Review
• Veterans Memorial Park Expansion Update
• Recreation Center and Park Operations Updates

Historic Review Board

The Elgin Historic Review Board will discuss and possibly act on several applications for modifications to historic properties, including a facade awning at 14 N Main Street, sign applications for The Lightnin' Bar at 109 Central Avenue and G&M Dry Goods at 20 N Main Street, and zoning code updates relocating the board's ordinance sections. The board will also review plans for new construction at the Elgin Police Department, 202 Depot Street. The agenda includes public comment, approval of minutes, and announcements of upcoming community events.

• 14 N Main Street facade application for a pole-supported canopy awning
• 109 Central Avenue sign application for The Lightnin' Bar (painted window signage)
• 20 N Main Street sign application for G&M Dry Goods
• Ordinance zoning code updates moving Historic Review Board sections
• 202 Depot Street Elgin Police Department new construction plans

The board reviewed updated design plans for the new police station at 20 Depot Street. The board approved the elevations presented by FGMA architects, though final exterior materials and colors will be reviewed at a future meeting.

• Approved elevations for 20 Depot Street police station (unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission will consider a final plat for Elm Creek NW Phase 2, a 217-lot subdivision on 58.95 acres near U.S. Hwy 290, and an ordinance amending the city's weed and unsanitary conditions regulations. The commission will also hold a workshop to review and discuss proposed zoning code changes. Public comments are limited to three minutes for non-agenda items.

• Final plat for Elm Creek NW Phase 2: 217 lots on 58.950 acres, adjacent to Phase 1, near U.S. Hwy 290
• Ordinance amending Ch. 16, Article II (Weeds, Wild Growth, & Unsanitary Conditions)
• Workshop on proposed Ch. 46 Zoning Code changes
• Consent agenda: approval of November 21, 2022 and December 19, 2022 minutes

The Planning and Zoning Commission unanimously approved the final plat for Elm Creek NW Phase 2, a 217-lot subdivision on 58.95 acres near U.S. Hwy 290, with conditions including clarifying benchmarks and correcting plat notes. The Commission also unanimously recommended approval of an ordinance amending the city's weed and unsanitary conditions code, with conditions to keep the Board of Adjustment as appeal authority and change 'real estate' to 'owner'. No public comments were made on either item.

• Approved Elm Creek NW Phase 2 final plat, 217 lots on 58.950 acres (7-0)
• Recommended approval of weed/unsanitary conditions code amendment (7-0)
• Approved consent agenda including Nov 21 and Dec 19, 2022 minutes (7-0)

Public Safety Advisory Committee

The Public Safety Advisory Committee is meeting to receive an update on the new police department station building and to discuss the intersection of S. Main Street and Harris Street. They will also consider approving the minutes from the October 19, 2022 meeting. No formal action is expected on items not on the agenda.

• Status update on new Police Department Station Building
• Discussion of intersection at S. Main Street and Harris Street
• Approval of October 19, 2022 meeting minutes

Parks & Recreation Advisory Board

The Elgin Parks & Recreation Advisory Board is meeting to discuss and possibly act on a public art policy, a public art donation, and a planned development district review. The agenda also includes updates on the Veterans Memorial Park expansion and recreation operations. No major decisions are listed beyond these discussion items.

• Public Art Policy discussion
• Public Art Donation discussion
• Planned Development District Review
• Veterans Memorial Park Expansion Update
• Recreation Center and Park Operations Updates

Main Street Board

The Elgin Main Street Advisory Board will meet to discuss various community initiatives and grant applications. The meeting includes an addendum to consider zoning and code updates related to the downtown and historic district.

• Main Street Marketing Grant Applications
• Main Street Improvement Grant Applications
• Veterans Park Expansion Update
• Hogeye Festival discussion
• Zoning/Code updates for downtown and the historic district

The Main Street Board voted to remove the ADA-compliant restrooms wording from the Main Street Improvement Grant, with Sarah Gudenkauf voting against. The board also discussed the Hogeye Festival, noting no carnival this year due to construction, and received an update on the Veteran's Park expansion, with bidding for Phase I expected in the spring.

• Approved minutes from October 27, 2022 (unanimous)
• Removed ADA-compliant restrooms wording from Improvement Grant (motion passed, Gudenkauf opposed)
• Noted corrections to financial report
• Discussed Hogeye Festival options, no carnival this year
• Received 30% plans for Veteran's Park expansion, bidding for Phase I in spring
• No new Main Street Marketing Grant applications
• Heard updates on Sip, Shop & Stroll, Hatitude, and Music in the Park events

City Council

The Elgin City Council will meet to discuss and vote on routine and non-controversial items, including infrastructure repairs, nonprofit funding, and new purchasing policies. The meeting includes a proclamation, staff reports, and a consent agenda for self-explanatory items.

• Approve repairs to Elm Creek Lift Station Force Main with CSA Construction, Inc.
• Authorize professional services fees with FGM Architects for the new Elgin Police Department Station project
• Adopt a new Procurement/Purchasing Policy & Procedures Manual and Petty Cash policy
• Review distribution of FY2022-23 Community Non-Profit Support Funding
• Declare March 1, 2023, as Mary Christian Burleson Day in Elgin

The Elgin City Council approved the distribution of $50,000 in community non-profit support funding as recommended by an ad hoc committee. The council also approved vehicle and equipment expenditures for the FY2022-23 budget, and passed a consent agenda including a resolution for repairs to the Elm Creek Lift Station force main and a resolution for professional services fees for the Police Department station project. A new procurement/purchasing policy and procedures manual was adopted, effective January 18, 2023.

• Approved $50K non-profit support funding recommendations (unanimous)
• Approved FY2022-23 vehicle and equipment expenditures (unanimous)
• Approved consent agenda including Elm Creek Lift Station repair agreement with CSA Construction (unanimous)
• Approved consent agenda including FGM Architects professional services fees for Police Department station (unanimous)
• Adopted procurement/purchasing policy and procedures manual effective Jan 18, 2023 (unanimous)

Economic Development Corporation

The Elgin Economic Development Corporation Board is holding a retreat to review its 2023 Plan of Work. The board will also meet in executive session to discuss real property matters and personnel, then reconvene in open session to consider any related action.

• Review of 2023 Plan of Work
• Executive session on real property (sales, acquisitions, leases, incentives) per Texas Gov't Code 551.072
• Executive session on personnel matters per Texas Gov't Code 551.074
• Possible action on items from executive session

The Elgin Economic Development Corporation Board met for a retreat and entered an executive session to discuss real property and personnel matters. The board reconvened in open session but took no action.

Economic Development Corporation

The Elgin Economic Development Corporation will meet to approve minutes from the December 2022 meeting, receive a financial report, and vote on the 2023 meeting schedule, annual Plan of Work, and a one-year extension of a real estate listing agreement with CBRE. The board will also discuss project updates and hold an executive session for real property and personnel matters.

• Vote to approve 2023 meeting schedule
• Vote to approve 2023 Plan of Work
• Vote to extend CBRE listing agreement to September 13, 2023
• Receive financial report from EDC Director
• Discuss project updates

The Elgin Economic Development Corporation approved its 2023 Plan of Work, set monthly meetings for the second Wednesday at 5:00 PM, and extended the CBRE exclusive sales listing agreement by one year to September 13, 2023. All votes were unanimous. The board also entered executive session to discuss real property and personnel matters.

• Approved minutes from November 9, 2022 meeting (unanimous)
• Set 2023 EDC meetings for second Wednesday of each month at 5:00 PM (unanimous)
• Approved 2023 Plan of Work as presented (unanimous)
• Approved one-year extension of CBRE exclusive sales listing agreement to September 13, 2023 (unanimous)

City Council

The Elgin City Council will hold public hearings and consider ordinances to rezone a 0.602-acre parcel from R-2 to C-2, and to amend subdivision and site development regulations regarding parkland standards. They will also vote on resolutions to convert part-time library and rec center staff to full-time, and to appoint an interim city attorney. The agenda includes routine items like minutes and reports.

• Rezone parcel 12934 (Smith, J.S., Lot 86) from R-2 to C-2 General Commercial
• Amend Chapter 36 Subdivisions and Chapter 48 Site Developments parkland standards
• Resolution converting 2 part-time library clerks to 1 full-time, and 2 part-time rec staff to 1 full-time
• Resolution appointing Mark J. Schroeder as interim city attorney
• Proclamations for Elgin Black Icons Mural Dedication Day and MLK Jr. Day

The Elgin City Council approved an ordinance rezoning a 0.602-acre parcel (Parcel 12934) from R-2 Single Family and Garage Apartment District to C-2 General Commercial District, with one abstention. The council also approved a consent agenda that included converting part-time library and rec center staff positions to full-time roles. A capital equipment budget report was tabled for a future meeting.

• Approved rezoning of Parcel 12934 from R-2 to C-2 (7-0, 1 abstention)
• Approved consent agenda including staff position conversions (unanimous)
• Tabled FY22-23 Capital Equipment Budget Report