Essex County public meetings in 2024

Energy Committee

The committee will discuss the finances of the Indian Brook RFP with Greg Duggan. Members will also coordinate the March 3, 2025 Town Showcase & Soup Night and the upcoming annual report.

• Finances of Indian Brook RFP
• Town Showcase & Soup Night on March 3, 2025
• Annual Report due January 17th
• Enhanced Energy Plan
• Upper Main Street Municipal Complex joint meeting on January 15

The Essex Energy and Climate Committee approved the November meeting minutes and discussed plans for recruiting new members and submitting a budget request for $2,000 for promotional materials and $3,000 for a solar consultant. They also discussed various energy initiatives, including EV charging stations, solar conversions, and community engagement events. No formal votes were taken on these proposals; the meeting was primarily discussion and planning.

• Approved November meeting minutes
• Discussed budget request for $2,000 promotional materials and $3,000 solar consultant (no vote)
• Discussed recruiting new members via Efficiency Vermont and Front Porch Forum (no vote)
• Discussed potential EV charging stations at police station (no vote)
• Discussed converting LED lights to solar power (no vote)
• Scheduled next meeting for January 23, 2025 (postponed from January 15)

Police Community Advisory Board

The Police Community Advisory Board will meet to welcome new members and receive an overview of the Essex Police Department from Chief Hoague. The board will also discuss a survey update.

• Latest EPD overview by Chief Hoague
• Survey update
• Approval of 11/17/2024 minutes

The Essex Police Community Advisory Board met on December 17, 2024, and approved the November meeting minutes. The police chief reported on recruitment challenges, noting six vacancies and a lack of qualified applicants, and mentioned a decrease in auto thefts but ongoing vandalism. The board discussed community concerns about off-leash dogs and planned to refine a public safety survey to be more police-focused, with action items for distribution. No formal decisions were made beyond approving the agenda and minutes.

• Approved November meeting minutes
• Approved agenda
• Adjourned meeting at 7:24pm

Selectboard

The Selectboard will conduct the first of two public hearings regarding proposed amendments to the Town of Essex Charter. The board will also discuss the fiscal year 2026 budget and capital budget plan.

• Public hearing on proposed Town of Essex Charter amendments
• Approval of Clean Water State Revolving Fund Application for Center Road Sewer Forcemain Project
• Vermont Agency of Transportation Stormwater Mitigation Grant Application for Salt Shed
• Discussion on Town dog licensing fees
• Consideration of request to change Conservation and Trails Committee to a commission

The Selectboard approved several actions, including creating a Human Services Contributions Fund, supporting a Village Center Designation application for Essex Center, mailing Town Meeting Day ballots only to those who request them, and increasing dog licensing fees. The board also directed staff to conduct a legal review of the Conservation and Trails Committee's proposed charter change to become a commission. The FY26 budget work session continued with discussions on tax rates and fund balance, but no final budget vote was taken.

• Approved consent agenda including minutes, check warrants, and grant applications (5-0)
• Appointed Hubie Norton as Essex Representative to Chittenden County Communications Union District (5-0)
• Directed staff to conduct legal review of Conservation and Trails Committee charter change (5-0)
• Authorized creation of Human Services Contributions Fund (5-0)
• Approved support for Village Center Designation application for Essex Center (5-0)
• Authorized mailing ballots only to those who request, with return postage (4-1, Chamberlin dissenting)
• Set dog licensing fees at $15 spayed/neutered, $17 non-spayed/neutered, plus $2 late fee (5-0)
• Appointed Andy Watts as Alternate Essex Representative to Chittenden County Communications Union District (5-0)

Planning Commission

The Planning Commission will conduct a continued public hearing regarding a sketch plan for a residential subdivision. The body will also note a withdrawn application for a subdivision in the Saxon Hill Industrial Park.

• Public hearing for Sterling Homes sketch plan: 28-lot subdivision at 53 Center Road including 26 single-family homes and 1 condominium with 4 duplexes
• Withdrawal of Allen Brook Development preliminary review for a 6-lot subdivision at 75 Thompson Drive
• Review of Town of Jericho Bylaw Amendment Notice

The Planning Commission approved a sketch plan for Sterling Homes' proposed 28-lot subdivision at 53 Center Rd, with a friendly amendment to include a 34-unit design in the staff report. The motion passed 7-0. The project includes 26 single-family lots, one condominium lot with 8 units, and 15.44 acres of open land. The Allen Brook Development preliminary plan was withdrawn.

• Approved sketch plan for Sterling Homes subdivision with 34-unit design (7-0)
• Closed public hearing for Sterling Homes sketch plan (7-0)
• Approved minutes of 11/14/2024 as written
• Withdrawn: Allen Brook Development preliminary plan at 75 Thompson Drive

Conservation & Trails Committee

The Conservation & Trails Committee will discuss its fiscal year 2025 work plan and staff support, advise on development application reviews, and consider seeking Conservation Commission status. It will also vote on a Trail Caretaker application and an Arbor Day Foundation Tree City application. Updates on the Riverside Land Project, Tree Nursery Project, and other initiatives will be presented.

• Discussion of Conservation & Trails Committee FY 2025 work plan and staff support
• Advice on Development Application Reviews
• Potential action to seek Conservation Commission status
• Approval of Trail Caretaker application
• Approval of Arbor Day Foundation Tree City application

The Essex Conservation and Trails Committee voted to limit staff requests to one commitment per month with a specific deliverable to manage workload. They also tabled approval of November minutes pending corrections, put the Trail Stewardship Program on hold until a Trail Coordinator is hired, and directed staff to focus on the Tree City USA application. No development applications were reviewed.

• Approved agenda change moving Business Item A between C and D (8-0)
• Tabled approval of November minutes until next meeting (8-0)
• Approved limiting staff requests to one commitment per month with specific deliverable (8-0)
• Put Trail Stewardship Program on hold until Trail Coordinator hired
• Directed staff to focus on Tree City USA application this month (8-0)
• Adjourned at 8:12 PM (8-0)

General

The Essex Development Review Board will meet to conduct Land Use Essentials training. The session is scheduled for Thursday, December 5, 2024, at 6:30 PM, and will be held both in person and online.

• Land Use Essentials Training
• Meeting held at 81 Main St., Essex Junction
• Meeting available via Zoom and toll-free audio

The Development Review Board held a training session on land use essentials, led by the Chittenden County Regional Planning Commission. No formal decisions were made; the meeting was informational and procedural, covering topics like town plans, zoning regulations, and quasi-judicial hearings. Next steps were identified, including reviewing rules of procedure and considering administrative site plan review.

• No formal decisions made; training only
• Identified next steps: send slides to board members
• Identified next steps: clarify minutes during deliberative sessions with VLCT
• Identified next steps: review rules of procedure on voting and deliberative sessions
• Identified next steps: consider recording training for public viewing
• Identified next steps: review 'Zoning for Great Neighborhoods' guide
• Identified next steps: consider administrative site plan review
• Identified next steps: review conflict-of-interest policies

Economic Development Commission

The Economic Development Commission will call the meeting to order, approve the minutes from its November 21, 2024 session, and discuss several updates. Items include temporary signage, a recap of Small Business Saturday, a review of the EDC project list, and unfinished updates or plans. The meeting concludes with scheduling the next session.

• Approve minutes from November 21, 2024 meeting
• Discuss temporary signage (Ken)
• Recap Small Business Saturday
• Review EDC project list (Rebecca)
• Discuss unfinished updates, projects, and plans

Housing Commission

The Essex County Housing Commission will review the resource website development and outline next steps. It will examine a budget request email and discuss lessons from a recent housing conference. The commission will also review housing data for Essex on HousingData.org.

• Review and plan next steps for the housing resource website
• Examine the budget request email
• Discuss learnings from the recent housing conference
• Review Essex housing profile data on HousingData.org

The Housing Commission approved changes to the draft Housing Resources webpage, including adding links and changing 'homeowners' to 'property owners'. They also discussed a $4,900 budget request for 2025, deciding to amend it to include minimum and ideal options. No other substantive decisions were made; the meeting included conference learnings and data review.

• Approved changes to Housing Resources webpage (3-0)
• Approved November 5, 2024 meeting minutes (3-0)
• Amended budget request to include minimum and ideal options
• Adjourned meeting (3-0)

Selectboard

The Selectboard will discuss several consent and business items. It will consider approving an award for a Water and Sewer Rate and Fee Study and authorizing staff to begin a fire department impact‑fee study and related ordinance. The board will continue its work session on the fiscal year 2026 budget and consider a letter to the Vermont Department of Taxes about improper collection of local options tax. A discussion and possible executive session will address the appointment, employment, or evaluation of a public officer or employee.

• Approve award for Water and Sewer Rate and Fee Study
• Approve fire department impact‑fee study and authorize staff to draft impact‑fee ordinance
• Continue work session on fiscal year 2026 budget
• Approve letter to Vermont Department of Taxes regarding improper collection of local options tax
• Discuss appointment, employment, or evaluation of a public officer or employee (potential executive session)

The Essex Selectboard approved the Fire Department impact fee study and authorized staff to begin drafting an impact fee ordinance. The board also continued its work session on the fiscal year 2026 budget and approved sending a letter to the Vermont Department of Taxes regarding the improper collection of local options tax. Additionally, the board approved the consent agenda, which included previous minutes, check warrants, and a water and sewer rate and fee study award.

• Approved the consent agenda including minutes, check warrants, and water and sewer study award (4-0)
• Approved Fire Department impact fee study and authorized staff to draft impact fee ordinance (4-0)
• Authorized Chair and Vice-Chair to finalize and send letter to Vermont Department of Taxes regarding local options tax (4-0)
• Entered executive session to discuss a public officer or employee (4-0)
• Exited executive session at 9:58 PM (4-0)
• Adjourned the meeting at 9:58 PM (4-0)

Economic Development Commission

The Economic Development Commission will meet to review budget recommendations and project initiatives. The body will also receive updates on Small Business Saturday and the Explore Essex program.

• Budget Recommendations
• Small Business Saturday November 30, 2024 update
• Explore Essex update
• Project List & Initiatives

The Essex Economic Development Commission met on November 21, 2024, and approved the amended minutes from the November 7 meeting. No formal votes were taken on budget recommendations or other substantive items; discussions covered business outreach, a reception for state legislators, and the future of Explore Essex. The commission added temporary signs and farmers market to the next meeting's agenda and canceled the December meeting due to holidays.

• Approved amended minutes from 11/07/24 meeting
• Added temporary signs and farmers market to next meeting agenda (Dec 5)
• Canceled second December meeting due to holidays
• No votes taken on budget recommendations

Essex Free Library Board of Trustees

The Essex Free Library Board of Trustees will meet on November 20, 2024 at 7:00 pm in the library community room and via Zoom. The agenda includes routine items such as call to order, agenda changes, minutes approval, announcements, and a director’s report. The board will elect officers, receive an update from the Friends group, and review the Patron Code of Behavior policy. The meeting will conclude with adjournment.

• Elect officers
• Friends group update
• Policy review – Patron Code of Behavior
• Review minutes and approve
• Library Director’s report

The board approved the revised Patron Code of Behavior with changes, and elected officers for the coming term. The Friends group reported a successful craft/bake sale raising $1,700, with extra funds supporting the Summer Reading Program. No December meeting is scheduled; the next meeting will be in January 2025.

• Approved updated Patron Code of Behavior (unanimous)
• Elected Janet Watts as Chair (unanimous)
• Elected Marie Froeschl as Vice Chair (unanimous)
• Elected Pam Blake as Secretary (unanimous)

Police Community Advisory Board

The Police Community Advisory Board will approve the minutes from the October 15, 2024 meeting. It will hear Chief Hoague’s latest overview of the Essex Police Department and discuss that overview with the Town Selectboard from the November 4 meeting. The board will also consider a proposed public‑safety survey task list of five questions.

• Approve minutes from the October 15, 2024 meeting
• Chief Hoague presents the latest Essex Police Department overview
• Discussion of the overview with the Town of Essex Selectboard (Nov 4)
• Public Safety Survey task list – five questions requested
• Reading file: DEA Rx Take Back worksheet and summary

The board heard updates on recent crimes, including a bank robbery and car break-ins, and discussed ways to share safety tips. They also reviewed a public safety survey draft and agreed to narrow down questions. No formal votes were taken on policy items.

• Approved September meeting minutes
• Agreed to narrow down public safety survey questions to top 15-20 picks
• Requested PD share safety tips via social media, PCAB blog, and Front Porch Forum
• Agreed to have Alyssa look into restarting Neighborhood Watch

Selectboard

The Essex Selectboard will interview a volunteer for the Chittenden County Communications Union District Board. They will discuss the Winooski Valley Park District and present municipal complex planning for 80 & 90 Upper Main Street. The board will consider approving the Susie Wilson Road scoping study recommendation and charter amendment articles for submission to the Town Clerk. A work session on the fiscal year 2026 budget and discussions about contracts are also on the agenda.

• Interview volunteer for Essex representative on Chittenden County Communications Union District Board
• Presentation on municipal complex planning at 80 & 90 Upper Main Street
• Consider approval of Susie Wilson Road scoping study recommendation
• Consider approval of charter amendment articles for submission to the Town Clerk
• Work session on fiscal year 2026 budget

The Essex Selectboard approved final charter amendment articles for filing with the Town Clerk and reaffirmed preferred alternatives for the Susie Wilson Road and Route 15 intersection projects. The board also held a work session on the fiscal year 2026 budget and interviewed a candidate for the Chittenden County Communications Union District Board. Additionally, the board entered executive session to discuss contracts.

• Approved check warrants #18243 (5-0)
• Reaffirmed Susie Wilson Road and Route 15 intersection alternatives (5-0)
• Selected Alternative #3 for Susie Wilson Road and Kellogg Road intersection (5-0)
• Approved final charter amendment articles for filing (5-0)
• Entered executive session to discuss contracts (5-0)

Planning Commission

The Planning Commission will hold public hearings on two development proposals: a four‑lot minor subdivision at 9 Colonel Page Road and a 32‑unit Planned Unit Development‑Residential at 18 & 30 Timberlane Drive. A presentation on the Susie Wilson Road corridor scoping alternatives will also be given. The commission will discuss a zoning amendment request for the State of Vermont Women’s Correctional Facility and approve minutes from the October meetings.

• Public hearing on 4‑lot minor subdivision at 9 Colonel Page Road (Agricultural Residential, Floodplain Overlay, Scenic Resource Protection Overlay)
• Public hearing on 32‑unit Planned Unit Development‑Residential at 18 & 30 Timberlane Drive (117 acres, Medium Density Residential R2)
• Presentation of Susie Wilson Road Corridor Scoping Preferred Alternatives
• Internal discussion of State of Vermont Women’s Correctional Facility zoning amendment request
• Approval of minutes from October 10, 2024 and October 24, 2024

The Essex Planning Commission approved a sketch plan for a 4-lot residential subdivision at 9 Colonial Page Road, subject to conditions including a verification of no outstanding conditions from an abutting subdivision. The commission also discussed a proposed state correctional facility but took no action, deciding it lacked sufficient information and scheduling a deliberative session for a separate housing project.

• Approved sketch plan for 4-lot subdivision at 9 Colonial Page Road (6-0)
• Scheduled closed deliberative session for Dec 12, 2024 to discuss Pinewood Holdings PUD waiver request (6-0)
• Approved minutes of 10/10/2024 as written (6-0)
• Approved minutes of 10/24/2024 as written (6-0)

Selectboard

The Essex Selectboard will convene to approve meeting minutes and hold a work session focused on the fiscal year 2026 budget. The meeting will be held in person and online.

• Approve minutes: November 2, 2024; November 4, 2024
• Work session on fiscal year 2026 budget

The Selectboard held a work session on the fiscal year 2026 budget, hearing presentations from department heads on proposed spending, staffing changes, and revenue concerns. No formal decisions were made; the session was for discussion only. The board approved the consent agenda, which included minutes from November 2 and November 4, 2024.

• Approved consent agenda including minutes from Nov 2 and Nov 4, 2024 (5-0)
• Discussed FY2026 budget proposals; no votes taken
• Heard department budget presentations from Fire, Library, Recreation, Assessor, IT, Community Development, Police, Public Works, and others

Energy Committee

The Essex Energy Committee will consider draft minutes from the October 23, 2024 meeting and address any vacancies. A special presentation on geothermal energy networks and options for the Upper Main Street project will be given, followed by a Q&A. The committee will also view the 2024 Annual Progress Report video and note upcoming energy‑related events.

• Draft minutes from 10/23/2024
• Vacancies on the committee
• Special presentation on geothermal energy networks and options for Essex Upper Main Street (presented by Debbie New and Ann Janda)
• EAN 2024 Annual Progress Report video (https://eanvt.org/2024-annual-report/)
• Upcoming events: South Burlington Energy Event – Road to Nowhere on Nov. 14, 2024; Upper Main Street Municipal Complex joint meeting on Dec. 11

The Essex Energy and Climate Committee heard a presentation on thermal energy networks and discussed potential applications for Upper Main Street, but took no formal votes. The committee postponed approval of the previous meeting's minutes until the next meeting to allow for corrections.

• Postponed approval of 10/30/2024 minutes until 12/11/2024 meeting
• Discussed thermal energy network potential for Upper Main Street (no action taken)

Conservation & Trails Committee

The Conservation & Trails Committee will consider several advisory items, including grant applications for the VT Urban Community Forest Program and the 2025 Recreation Trails Program. Members will vote on reinstating the Trail Caretakers Program and on a new committee charter draft. The agenda also includes authorization to participate in the Vermont Climate Action Plan and an action item on the EMS Project Proposal.

• Approve New Committee Charter Draft
• Action on EMS Project Proposal – Chuck/Betsy
• Approve Advisory to Reinstate Trail Caretakers Program – Duane
• Authorize participation in Vermont Climate Action Plan Attachment
• Advise on VT Urban Community Forest Program Tree Planting Grant Application – April

The Conservation & Trails Committee approved a new draft charter to propose to the Select Board, expanding its powers and responsibilities. It also voted to strongly concur with staff's recommendation to deny the Pinewood project due to steep slopes, and approved five recommendations for the Colonel Page subdivision. The committee postponed a tree planting grant application and decided not to pursue a recreation trails grant due to lack of staff capacity.

• Approved new committee charter to propose to Select Board (7-0)
• Voted to strongly concur with staff denial of Pinewood project (7-0)
• Approved five recommendations for Colonel Page subdivision (7-0)
• Postponed VT Urban Community Forest grant application
• Decided not to pursue FPR 2025 Recreation Trails Program grant
• Approved recommendation to budget for six benches along town trails (7-0)
• Approved previous meeting minutes (7-0)

Economic Development Commission

The Essex Economic Development Commission will meet to approve minutes from October and discuss support for Small Business Saturday, budget recommendations, and temporary signage updates.

• Approval of October 3, 2024 minutes
• Explore Essex - Support Small Business Saturday, November 30, 2024
• Budget Recommendations
• Temporary Signage Update and Recommendations
• EDC Commissioner update to Selectboard

The Commission appointed Igor Polenov as Clerk and approved a set of staff-led projects. Members volunteered to assist with the town website, Small Business Saturday outreach, and an agricultural business survey.

• Appointed Igor Polenov as Clerk (4-0)
• Approved 10/3/24 meeting minutes (4-0)
• Confirmed meeting time as 8am on the first and third Thursday of each month
• Approved project assignments for town website, Small Business Saturday, agricultural survey, and child care regulation edits (4-0)

Housing Commission

The Housing Commission will review housing data and the development of a resource website. The body will also hold a discussion regarding its budget request.

• Housing Data Review and Discussion
• Resource Website Development Review
• Housing Commission Budget Request Discussion

The Essex Housing Commission approved the previous meeting's minutes and agreed to draft a budget request for conference attendance and materials, to be reviewed in December. Members also agreed to a reorganized resource website proposal and discussed housing data calculations and zoning density challenges. No new ordinances or contracts were approved.

• Approved October 24 minutes (4-0)
• Agreed to draft budget request for review in December
• Agreed to reorganized resource website proposal
• Deb Flannery resigned from Commission; vacancy to be advertised
• Adjourned meeting (4-0)

Selectboard

The Selectboard will hold a public hearing regarding a November 5 bond vote for pump station and forcemain upgrades. The board will also consider the 2024-2025 Winter Operations Plan and discuss potential charter changes.

• Public hearing on bond vote for Heritage Estates Pump Station and Center Road Forcemain
• Potential action on future management of Tree Farm Recreational Facility
• Approval of 2024 to 2025 Winter Operations Plan
• Potential action to warn public hearings on proposed charter changes
• Approval of letter to Vermont Department of Taxes regarding local options tax collection

The Selectboard approved the 2024-2025 Winter Operations Plan and authorized a lease for the Tree Farm Recreational Facility. They also voted to warn public hearings on several proposed charter amendments scheduled for December 2024 and January 2025. A letter regarding local option tax errors was tabled for further discussion.

• Approved 2024-2025 Winter Operations Plan (4-1)
• Authorized lease negotiation for Tree Farm Recreational Facility (5-0)
• Appointed Keith Dunbar to Economic Development Commission (5-0)
• Approved check warrants #18239 and #18240 (5-0)
• Warned public hearings on charter amendments 06, 07, 05, and 08 (5-0)
• Warned public hearing on charter amendment 04 (4-1)
• Tabled letter to VT Dept of Taxes re: local option tax

Selectboard

The Selectboard is holding a special meeting to conduct a team-building workshop. The board also intends to enter executive session to discuss the appointment, employment, or evaluation of a public officer or employee.

• Selectboard team-building workshop
• Executive session regarding public officer or employee appointment, employment, or evaluation

The Selectboard met for a special meeting on November 2, 2024. They approved the consent agenda, which included the minutes from October 21, 2024, and then voted unanimously to enter executive session to discuss the appointment, employment, or evaluation of a public officer or employee, including the Town Manager and facilitator. No other substantive decisions were made.

• Approved consent agenda including October 21, 2024 minutes (5-0)
• Entered executive session to discuss appointment/employment/evaluation of public officer or employee (5-0)

Energy Committee

The Essex County Energy Committee will review draft minutes and discuss vacancies. It will recap the Essex Explore! effort, consider a solar request‑for‑proposal for the Unsworth parcel, and follow up on charter changes. Members will also review the 2024 Annual Progress Report and discuss upcoming energy events and a possible EV event.

• Solar RFP Proposal for Unsworth Parcel
• Charter Changes: Follow‑Up from Last Meeting
• 2024 Annual Progress Report (video and written report)
• So. Burlington Energy Event – Road to Nowhere, Nov. 14 2024
• Possible EV Event planning based on new data

The committee discussed plans for a solar RFP for the Old Stage Road parcel and Indian Brook Road, with members to review the draft by Monday. They also scheduled a geothermal presentation for November 13 and discussed filling vacancies after David Skopin's resignation. No formal votes were taken; all items were discussion and planning.

• Agreed to have David Skopin attend November meeting for recognition (unanimous)
• Scheduled geothermal presentation for November 13 meeting (unanimous)
• Set deadline for RFP draft comments by Monday (unanimous)
• Planned to post geothermal meeting on Front Porch Forum (unanimous)
• Agreed to watch EAN 2024 annual progress report video before next meeting (unanimous)
• Deferred discussion of VECAN report to next meeting (unanimous)

Board of Civil Authority

The Board of Civil Authority is meeting as the Board of Abatement. The primary purpose of the meeting is to consider a request for tax abatement for a resident unable to pay taxes, interest, and collection fees.

• Tax abatement request from Deborah Norton (continuation from 9/24/24 meeting)

General

The Essex County Housing Commission will review the resource website development and discuss next steps. The commission will receive updates on the Chittenden County Regional Housing Convening, the Essex Municipal Site, and recent housing commission conversations and priorities. No formal decisions are indicated in the agenda.

• Resource Website Development Review and Next Steps
• Update on Chittenden County Regional Housing Convening
• Update on Essex Municipal Site
• Update on Oter Recent HC Conversations/Priorities

The Essex Housing Commission held a routine meeting with no public comment and no final votes on policy. Members reviewed a housing resource website proposal, discussed the Essex municipal site's development plans, and began preparing a potential budget request for the Selectboard. The only formal action was approving the September 3, 2024 meeting minutes (2-0).

• Approved September 3, 2024 meeting minutes (2-0)
• Agreed to focus website on housing links, reduce redundancy, keep content simple
• Assigned Carolyn to update website proposal for next meeting
• Assigned Kent to confirm HC email functionality
• Assigned Kent to request regional housing info from Chittenden County
• Discussed potential budget request to Selectboard for November meeting
• Assigned Anna to prepare budget line items and check Deb's interest in continuing

Planning Commission

The Planning Commission will hear a presentation and responses to questions regarding a zoning amendment request for the State of Vermont Correctional Facility. The meeting includes a public open forum to discuss the potential amendment.

• State of Vermont Correctional Facility zoning amendment request

The Essex Planning Commission held a public hearing on a request from the State of Vermont to amend zoning regulations to allow a correctional facility on two state-owned parcels (Colchester Road and River Road). No vote was taken; the commission directed staff to place the item on the next agenda for internal discussion. Public comment was largely opposed, with concerns about property values, safety, and lack of detailed information.

• Agenda approved (4-0)
• State prison zoning request heard, no vote taken
• Item placed on next agenda under 'Other Business' for internal discussion

Energy Committee

The committee will review a solar RFP proposal for the Unsworth Parcel and discuss the EAN 2024 Annual Progress Report. Members will also follow up on charter changes and recap the Essex Explore! efforts.

• Solar RFP Proposal for Unsworth Parcel
• EAN 2024 Annual Progress Report review
• Charter changes follow-up
• Conceptual planning for a possible 2024 EV event
• Review of draft minutes from 08/14, 08/21, and 09/11/2024

Zoning Board of Adjustment

The Zoning Board of Adjustment will open the meeting, consider any agenda additions or changes, and approve the minutes from the July 2, 2024 meeting. It will then review a conditional use application submitted by Jena Katzman and Tom Atkins to operate a seasonal (May–October) event space at 478 Owls Woods (Parcel ID #2-012-028-000) in the Conservation (C1) District. The proposal seeks to allow up to 150 guests, parking for 75 cars, and up to 16 overnight guests. The board will also address any other business before adjourning.

• Approve minutes from the July 2, 2024 meeting
• Conditional use application for a seasonal event space at 478 Owls Woods (max 150 guests, 75 parking spaces, 16 overnight guests) in the Conservation (C1) District

The Zoning Board of Adjustment approved a conditional use application by Tom Atkins and Jena Katzman to operate a seasonal event space at 478 Owls Woods (formerly 1070 Old Pump Road) in the Conservation (C1) district. The approval includes conditions limiting events to once per week from May through October, with a maximum of 150 guests and hours from 8 a.m. to 10 p.m. The board also approved the July 2, 2024 minutes with a correction.

• Approved conditional use for seasonal event venue at 478 Owls Woods (4-0)
• Approved July 2, 2024 minutes with correction (4-0)
• Moved minutes after application on agenda (4-0)

Selectboard

The Essex Selectboard will vote on a contract for the River Road Forcemain Leak and Air Pocket Detection project. They will also discuss appointing a volunteer to the Economic Development Commission, a stormwater permit amendment for the Pinewood Section H Permit, and proposed charter amendments. Additional topics include shared assessing services with the City of Essex Junction and updates from various town committees.

• Consider approval of contract award for River Road Forcemain Leak and Air Pocket Detection project
• Interview and possible appointment of a volunteer to serve on the Economic Development Commission
• Consider approval of incorporating Pinewood Section H Permit under the Town's State stormwater permit for Three-Acre Permit Compliance
• Consider the recommended Town of Essex Charter amendments from the Charter Review Committee
• Discussion about the future of shared assessing services with the City of Essex Junction

The Selectboard made several appointments, including filling the Economic Development Commission vacancy and appointing seven volunteers to the new Development Review Board. They also approved incorporating the Pinewood Section H stormwater permit under the town's state permit, and discussed but did not vote on proposed charter amendments. The meeting included presentations from the Planning Commission, Conservation and Trails Committee, Town Meeting TV, and the Chittenden County Communications Union District.

• Approved consent agenda including minutes, check warrants, and River Road Forcemain contract (5-0)
• Appointed Igor Polenov to Economic Development Commission for term expiring June 30, 2027 (5-0)
• Authorized staff to incorporate Pinewood Permit #3426-9050 under Town's State Stormwater Permit with cost-sharing agreement (5-0)
• Appointed Stephanie Bixby (4.5 yrs), Sharon Zukoski and Hubie Norton (3.5 yrs), Nick Martin and Ian Carroll (2.5 yrs) to Development Review Board (5-0)
• Appointed Dustin Bruso and Trefor Williams to Development Review Board for 1.5-year terms (3-2)
• Entered executive sessions for public official appointment, contracts, and real estate negotiations
• Extended meeting to midnight (5-0)

Economic Development Commission

The Essex County Economic Development Commission will review budget recommendations and consider supporting the town's Small Business Saturday event on November 30, 2024. The commission will also receive a commissioner update to the Selectboard, an EDC staff update, and discuss temporary signage recommendations.

• Explore Essex support for Small Business Saturday on November 30, 2024
• Commissioner update to the Selectboard
• Budget recommendations
• EDC staff update
• Temporary signage update and recommendations

Cemetery Commission

The Cemetery Commission will discuss revenue sources and budget requests for fiscal year 2026. The body is also reviewing cemetery maintenance, including turf care and stone repairs.

• Cemetery reorganization
• Turf maintenance and stone repair revenue sources for FY26
• Review of voter approved budget line item access
• Discussion of volunteer stipends
• Work plan items including military grave marking and historical society collaboration

The Essex Cemetery Commission approved the proposed FY26 cemetery budget, which includes $4K for turf maintenance and $2K for stone repairs, and re-elected Joe Teegarden as Chair and Sue Brown as Vice-Chair/Secretary. The commission also discussed sexton reports, maintenance issues, and a dog complaint, and agreed on budget allocation procedures with the Parks & Recreation Director.

• Approved August 14, 2024 meeting minutes (motion by King, second by Ashley)
• Re-elected Joe Teegarden as Chair and Sue Brown as Vice-Chair/Secretary (motion by King, second by Ashley)
• Approved FY26 cemetery budget as proposed by Adriane Martin, including $4K for turf maintenance and $2K for stone repairs
• Agreed that cemetery expenses will be allocated to the cemetery budget within the parks department, with unbudgeted expenses discussed prior to posting

Essex Free Library Board of Trustees

The Essex Free Library Board will review the Strategic Plan Working Group discussion and consider approving the plan. The meeting also includes a Library Director’s Report, a monthly update from the Friends of the Library, and the election of officers. All items are listed on the agenda for this October 16, 2024 meeting.

• Strategic Plan Working Group discussion, summary, and possible approval
• Library Director’s Report
• Monthly Friends of the Library update
• Election of board officers

The Essex Free Library Board of Trustees approved a new 3-year strategic plan with minor wording changes. The board also discussed a library capital grant denial, upcoming events, and tabled officer elections until all members are available.

• Approved 3-year strategic plan with minor wording changes (all approved)
• Tabled election of officers until all members are available

Police Community Advisory Board

The Essex County Police Community Advisory Board will first approve the meeting agenda and the minutes from September 17, 2024. It will then hear a presentation on the latest Essex Police Department overview by Chief Hoague. The board will discuss the Explore Essex community‑engagement effort, a recent overview with the Essex Junction City Council, and a public‑safety survey task list. Attendance at a Selectboard meeting on November 4 will also be confirmed.

• Approve agenda
• Approve minutes from 09/17/2024
• Latest EPD overview presented by Chief Hoague
• Discussion of Explore Essex / community engagement
• Public Safety Survey task list

The Police Community Advisory Board approved the September meeting minutes and discussed several updates, including new police hires and community engagement efforts. The board set a goal to distribute a public safety survey in early 2025, with members to submit draft questions. No formal policy decisions were made; the meeting was largely informational and planning-focused.

• Approved September meeting minutes
• Set goal to distribute public safety survey in early 2025
• Requested each member submit at least 5 survey questions before next meeting

Planning Commission

The commission will review an application from Jeffrey and Estelle LeClair to split a parcel at 120 Towers Rd into two lots (11.82 acres and 4.02 acres) within the Low Density Residential (R1) and Scenic Resource Protection Overlay districts. Staff will present bicycle and pedestrian facility design standards. The board will also approve minutes from the September 26, 2024 meeting and address any other business.

• Application: simple parcel subdivision at 120 Towers Rd, creating two lots (11.82 acres and 4.02 acres) in R1 and SRPO districts
• Staff presentation on bicycle and pedestrian facility design standards
• Approval of minutes from the September 26, 2024 meeting

The Essex Planning Commission held a routine meeting, approving the consent agenda for a simple parcel subdivision at 120 Towers Road and the minutes from September 26, 2024. No substantive policy decisions were made; the meeting included a presentation on bicycle and pedestrian facility design standards and public comments on climate change and development concerns.

• Approved consent agenda for LeClair simple parcel subdivision at 120 Towers Road (6-0)
• Approved September 26, 2024 minutes with grammatical change (6-0)

General

The Housing Commission will meet to discuss the development of a resource website and provide updates on the Essex Municipal Site. The body will also review the Chittenden County Regional Housing Convening.

• Resource Website Development review
• Update on Essex Municipal Site
• Update on Chittenden County Regional Housing Convening

Conservation & Trails Committee

The Conservation & Trails Committee will discuss several potential actions, including approving FY26 budget recommendations for tree removal and planting, ratifying changes to the Tree Nursery MOU, and advising on the VT Urban Community Forest Program tree‑planting grant. It will also consider a change to the regular meeting time and an advisory to reinstate the Trail Caretakers Program. Additional updates will be provided on trail projects, forest management, and related reports.

• Approve budget recommendations for tree removal and planting for FY26
• Ratify changes to Tree Nursery MOU
• Approve advisory to reinstate Trail Caretakers Program
• Consider changing regular meeting time
• Advise on VT Urban Community Forest Program tree‑planting grant application

The Essex Conservation and Trails Committee voted unanimously to draft a new mission statement reflecting a transition from a committee to a commission, aiming for greater autonomy and a small budget. They also approved changes to the Tree Nursery MOU, moved the regular meeting time to 6 PM, and discussed several other projects, including a tree planting grant and trail improvements. No formal action was taken on the Trail Caretakers Program or the EMS tree project, which will be revisited.

• Approved moving regular meeting time to 6 PM (9-0)
• Approved amended Tree Nursery MOU (9-0)
• Approved drafting new mission statement for commission status (9-0)
• Approved September meeting minutes with changes (8-0)
• No formal action on Trail Caretakers Program, pending draft
• No formal action on EMS tree project, to be revisited
• No formal action on budget recommendations for tree removal/planting, as allocation meets needs

Selectboard

The Selectboard will discuss the management of the Tree Farm Recreational Facility and proposed Town of Essex Charter amendments. The board is also considering several infrastructure projects, including water line replacements and utility design for Upper Main Street.

• Bid award and state revolving fund application for Fort Ethan Allen water line replacement design
• Request for crosswalk on Jericho Road / VT Route 15 near Perry Drive
• Approval of Lead Service Line Replacement Plan
• Grant application to Catalyst Program for Upper Main Street utility design
• Final adoption of Vermont Community Development Program (VCDP) grant eligibility policies

The Selectboard approved a grant application to the Northern Border Regional Commission Catalyst Program for up to $500,000 to fund scoping and design of water and sewer infrastructure for the Upper Main Street project, passing 3-1. The board also approved a $189,100 state revolving loan fund application for the Fort Ethan Allen waterline replacement design, adopted the Lead Service Line Replacement Plan, and adopted VCDP grant eligibility policies. Several items were discussed but not decided, including Tree Farm management and charter amendments.

• Approved NBRC Catalyst grant application for Upper Main Street utility design (3-1)
• Approved Drinking Water State Revolving Loan Fund application for Fort Ethan Allen waterline design (3-1)
• Approved Lead Service Line Replacement Plan (4-0)
• Adopted VCDP grant eligibility policies (4-0)
• Approved consent agenda including minutes and check warrants (4-0)
• Directed staff to request VTrans pedestrian safety study on Route 15 near Perry Drive (4-0)
• Entered executive session to discuss real estate lease options (4-0)

Economic Development Commission

The Economic Development Commission will consider a childcare zoning memorandum that may be voted on. Members will also discuss the Explore Essex Passport program, provide staff and selectboard updates, and review budget recommendations. Additional items include a temporary signage update and open agenda items from prior meetings.

• Childcare Zoning Memorandum to Planning Commission – possible vote
• Discussion of Explore Essex Passport Program
• Budget Recommendations
• Temporary Signage Update and Recommendations
• Review of past agenda open items

The Essex Economic Development Commission approved the agenda with an added action item for an EDC Clerk, approved previous meeting minutes, and voted to present an amended childcare zoning memorandum to the Planning Commission.

• Approved agenda with addition of EDC Clerk assignment (unanimous)
• Approved minutes from 8/01/24, 08/09/24, and 9/20/24 (unanimous)
• Approved presenting amended childcare zoning memorandum to the Planning Commission (unanimous)
• Adjourned meeting at 8:45 AM (4-0)

Planning Commission

The commission will discuss several agenda items, including authorizing signage for the Pinwheel at 4 Carmichael Street and a letter of support for Green Mountain Transit route #10. A preliminary public hearing will be held for the Allen Brook Development, a six‑lot subdivision at 75 Thompson Drive in the Saxon Hill Industrial Park. The meeting will also include updates on zoning regulations and the Development Review Board, and will approve minutes from the September 12 meeting.

• Authorize Pinwheel signage in the Business-Design Control Overlay District at 4 Carmichael Street
• Letter of support to maintain Green Mountain Transit Essex route #10
• Preliminary public hearing for Allen Brook Development – 6‑lot subdivision at 75 Thompson Drive, Parcel ID 2-072-008-000
• Zoning Regulations Update
• Development Review Board (DRB) Update

The Planning Commission voted 7-0 to continue the public hearing for the proposed 6-lot subdivision at 75 Thompson Drive, deferring a decision on road connectivity and path width. The commission also approved administrative sign-off for signage at 4 Carmichael Street, sent a letter supporting Green Mountain Transit Route #10, and approved the previous meeting's minutes.

• Continued public hearing for 6-lot subdivision at 75 Thompson Drive (7-0)
• Delegated Zoning Administrator to approve signage at 4 Carmichael Street (7-0)
• Approved sending letter of support for Green Mountain Transit Route #10 (7-0)
• Approved minutes of 9/12/2024 meeting (7-0)

Board of Civil Authority

The Board of Civil Authority will discuss three requests to abate taxes for persons who are insolvent or unable to pay, citing 24 V.S.A. §1535(a)(3). It will also approve the June 25, 2024 meeting minutes, authorize election officials to deposit absentee ballots before the November 5 General Election, and designate Justices of the Peace to deliver ballots to ill or disabled voters. A public hearing will be held before these items are acted upon.

• Approve minutes from June 25, 2024
• Authorize election officials to deposit absentee ballots before the November 5 General Election (24 V.S.A. §2546(a))
• Designate Justices of the Peace to deliver ballots to ill or disabled voters (24 V.S.A. §2538(a)(b))
• Request by Monique Lemire (Estate Executor) to abate taxes of a deceased insolvent person (24 V.S.A. §1535(a)(3))
• Request by Cassandra Reyes on behalf of Elaine Mackenzie to abate taxes of a person unable to pay (24 V.S.A. §1535(a)(3))

The Board of Civil Authority, meeting as the Board of Abatement, approved a motion to waive $1,738.53 in penalties and interest for Elaine Mackenzie, with a payment plan to be set up within a week. Two other abatement requests were tabled: one for the estate of Robert P. Lemire Jr. until the property sells, and another for Deborah Norton pending further documentation. The board also approved consent items, including authorizing election officials to deposit absentee ballots and designating Justices of the Peace to deliver ballots to ill or disabled voters.

• Approved waiver of $1,738.53 in penalties and interest for Elaine Mackenzie (11-0)
• Tabled abatement request for Robert P. Lemire Jr. estate until property sale (11-0)
• Tabled abatement request for Deborah Norton pending documentation (11-0)
• Approved agenda (11-0)
• Approved minutes of June 25, 2024, as amended (11-0)
• Authorized election officials to deposit absentee ballots through tabulators within 30 days before Nov. 5 General Election (11-0)
• Designated Betsy Dunn and Linda Myers to deliver ballots to ill or disabled voters (11-0)

Economic Development Commission

The Economic Development Commission will review several updates, including a childcare zoning memorandum that may be voted on, and budget recommendations for the town. Other items include partner updates, staff reports, and a temporary signage update. The meeting also includes routine agenda items such as approval of minutes and public comments.

• Childcare zoning memorandum to Planning Commission – possible vote
• Budget recommendations
• Temporary signage update and recommendations
• Partner updates
• EDC staff update

Police Community Advisory Board

The Police Community Advisory Board will discuss a public safety survey task list and develop work plans for the fiscal year. The board also plans to provide an overview of the last 12 months to the City of Essex Junction Council.

• Latest EPD overview by Chief Hoague
• Quarter 1 Board Schedule and fiscal year work plans
• Public Safety Survey task list
• Community Engagement discussion regarding Explore Essex 9/21/24
• Review of 2020 Essex Public Safety & Racial Justice data summary

The Essex Police Community Advisory Board approved its August minutes and discussed the departure of Community Affairs Liaison Anthony Jackson-Miller, with 16 applicants for the role. Board member Gwendolyn Evans volunteered to participate in the hiring process, and the board will address the Public Safety Task list and community engagement at its next meeting. No formal votes were taken on substantive policy matters.

• Approved August meeting minutes
• Board member volunteered to participate in hiring for community liaison vacancy
• Board will take up Public Safety Task list at next meeting
• Board will revisit community engagement discussion at next meeting

Selectboard

The Essex Selectboard will interview volunteers for possible appointment to the Development Review Board. It will consider amending the Energy Committee charter to become an Energy and Climate Commission. The board will discuss the Conservation and Trails Committee's recommendation to purchase land on River Road/VT Route 117 for a small boat access point. Additional items include reviewing policies for Vermont Community Development Program grant eligibility and hearing a presentation on Green Mountain Transit's Draft Urban Service Reduction Plan.

• Interview and possible appointment of volunteers to serve on the Development Review Board
• Consider approval of Energy Committee charter amendment to become the Energy and Climate Commission
• Discussion of Conservation and Trails Committee recommendation to purchase land on River Road / VT Route 117 for a small boat access point
• Consider approval of policies for Vermont Community Development Program (VCDP) grant eligibility
• Presentation from Green Mountain Transit about the Draft Urban Service Reduction Plan

The Selectboard approved policies required for Vermont Community Development Program grant eligibility for recovery housing. The board also interviewed several volunteers for the Development Review Board and discussed proposed service cuts from Green Mountain Transit.

• Approved Municipal Policies and Codes and Residential Anti-displacement and Relocation Plan for VCDP grant eligibility (3-2)
• Approved consent agenda including August 19 and August 26 minutes and check warrants #18230-#18233 (5-0)
• Entered executive session to discuss public official appointment (5-0)
• Entered executive session to discuss real estate purchase or lease options (5-0)
• Entered executive session to discuss security or emergency response measures (5-0)

Planning Commission

The Essex Town Planning Commission will conduct a site visit with landowner Peter Edelmann d/b/a Eurowest Retail Partners to review an application for a 170‑unit residential development at 21 Essex Way, located in the Mixed‑Use Development Planned Unit Development (MXD‑PUD) zoning district and the Business Design Control (B‑DC) overlay. The public is invited to attend the visit at 5:30 p.m. and to submit written questions for the follow‑up meeting at 6:30 p.m. the same day. The commission will consider the applicant’s description of the proposal during the later meeting.

• Site visit of 170‑unit residential development at 21 Essex Way (MXD‑PUD & B‑DC zones)
• Landowner Peter Edelmann d/b/a Eurowest Retail Partners participating
• Public invited to attend at 5:30 p.m. and submit questions
• Follow‑up meeting at 6:30 p.m. same day to discuss the application
• More information at www.essexvt.org

Planning Commission

The Planning Commission will hold public hearings on two residential sketch plans and review a commercial site plan amendment. The body will also discuss zoning amendment processes for a women's correctional and re-entry facility.

• Sketch plan for 28-lot subdivision at 53 Center Road (Sterling Homes)
• Sketch plan for 170 residential units at 21 Essex Way (Eurowest Retail Partners, LTD)
• Site plan amendment for 4,800 sq ft commercial building at 302 Colchester Road (DiStefano Landscaping)
• Discussion on zoning amendments for a women's correctional and re-entry facility
• Energy Committee presentation

The Planning Commission approved a sketch plan for a reduced 3-building, less-than-170-unit residential project at The Essex Experience (21 Essex Way), with a 7-0 vote. The commission also continued the sketch plan for Sterling Homes' proposed 28-lot subdivision at 53 Center Rd, requiring a new plan due to traffic, density, and environmental concerns. No other substantive decisions were made; the meeting included a public hearing, an energy committee presentation, and a zoning amendment process discussion.

• Approved sketch plan for 3-building residential project at 21 Essex Way (7-0)
• Continued Sterling Homes subdivision sketch plan at 53 Center Rd until new plan submitted (7-0)
• Approved consent agenda for diStephano Landscaping site plan amendment at 302 Colchester Road (7-0)
• Approved agenda as warned (7-0)
• Approved minutes of 8/22/2024 (6-0)

Energy Committee

The Energy Committee will consider the draft minutes from the August 14 meeting and address any vacancies. It will discuss a recap of the CVF, planning for Essex Explore!, and follow‑up on charter changes. Key topics include the solar RFP for the Unsworth parcel, next steps for the new municipal complex, and revised zoning regulations for 2025. The meeting also allows for other business.

• Solar RFP Proposal for Unsworth Parcel
• New Municipal Complex – Next Steps
• Charter Changes: Follow‑Up from Last Meeting
• Revised Zoning Regulations – Comments for 2025
• CVF Recap and Lessons Learned

The Essex Energy Committee discussed lessons learned from the Champlain Valley Fair, planned an info table for Essex Explore!, and prepared to support proposed charter changes at a September 16 meeting. They also discussed simplifying zoning regulations with CCRPC experts and postponed items on the municipal complex and solar RFP. No formal votes or binding decisions were recorded.

• Postponed New Municipal Complex discussion
• Postponed Solar RFP for Unsworth Parcel
• Planned info table for Essex Explore! on September 21
• Agreed to consider three posters for next year's fair (home energy, EVs, lawn tools)
• Will invite CCRPC experts to discuss zoning regulations in October/November

Conservation & Trails Committee

The Conservation & Trails Committee will approve minutes from the August 13 meeting and discuss a series of action items, including a trail clean‑up date, updates to the Tree Nursery agreement, and the Riverside Boat Access plan. Members will also review the FY26 budget recommendation for tree removal and planting, and consider the EMS Project proposal. Additional reports will cover trail issues, grant applications, and updates to town tree policy.

• Approve Indian Brook Fall Clean‑up Date
• Ratify changes to Tree Nursery MOU
• Approve FY26 budget recommendations for tree removal and planting
• Update and approve next steps for Riverside Boat Access
• Action on the EMS Project proposal

The Conservation and Trails Committee voted unanimously to send a memo to Parks and Recreation recommending a trail relocation in Mathieu Forest, moving a 300-foot section off private property onto town land. They also approved dates for the Indian Brook Fall Clean-up and approved submitting a Conservation Fund application for a potential boat access site on the Winooski River. Several items were deferred, including tree nursery MOU changes, FY26 budget recommendations, and a trail caretakers program proposal.

• Approved advisory memo to Parks & Recreation recommending Mathieu Forest trail relocation (9-0)
• Approved September 28 as Indian Brook Fall Clean-up date, September 29 as rain date (9-0)
• Approved Conservation Fund application for 1.52-acre Winooski River boat access site (8-0, Bino abstained)
• Deferred ratification of Tree Nursery MOU changes to next meeting
• Deferred FY26 tree removal/planting budget recommendations to next meeting
• Deferred Trail Caretakers Program reinstatement proposal to next meeting
• Deferred committee mission statement revision to next meeting
• Approved September meeting minutes (9-0)

Economic Development Commission

The Economic Development Commission will approve minutes from its August 1 and August 9 meetings, receive updates on the Essex community, staff, and the Selectboard, and consider budget recommendations. The agenda also includes a discussion of child‑care services and a temporary signage update. No formal votes on contracts, rezoning, or ordinances are listed.

• Approve minutes from August 1, 2024 and August 9, 2024 meetings
• Budget recommendations
• Child‑care update
• Temporary signage update and recommendation
• Explore Essex community update

Housing Commission

The Housing Commission will meet to discuss and potentially vote on comments regarding the 53 Center Road Development. The body will also receive updates on a workforce housing project and the development of a resource website.

• Potential vote on comments for 53 Center Road Development
• Update on Workforce Housing Project in Essex Experience
• Update on Resource Website Development

The Essex Housing Commission voted 4-0 to submit recommendations to the Planning Commission supporting the 53 Center Road housing development, with suggestions for more income levels, smaller units, and shared amenities. The commission also discussed the Workforce Housing Project in Essex Experience, noting it would require additional water and sewer capacity. No other formal decisions were made.

• Approved minutes from August 6, 2024 meeting (4-0)
• Voted to submit recommendations on 53 Center Road development to Planning Commission (4-0)

Energy Committee

The Charter Review Committee will approve the minutes from the May 22, 2024 meeting. Members will discuss the Essex Energy Committee charter and consider approving draft amendment documents to be presented to the Selectboard. They will also designate who will present the recommendations and may confirm the next meeting date.

• Approve minutes from May 22, 2024
• Discussion of the Essex Energy Committee charter
• Consider approval of draft amendment documents
• Designate presenter for recommendations to the Selectboard
• Confirm next meeting date if needed

The meeting focused solely on logistics, messaging, and scheduling for the Champlain Valley Fair information table, staffed August 28 through September 1, 2024. No substantive decisions were made; the next meeting was scheduled for September 11, 2024.

• Scheduled next meeting for September 11, 2024

Essex Free Library Board of Trustees

The trustees will discuss the library director’s upcoming leave, review the library budget, consider a new patron‑privacy law, evaluate a harm‑reduction pack program, and receive updates on the strategic plan and the Friends group.

• Plan for Library Director’s Leave
• Library Budget Discussion
• New Library Patron Privacy Law
• Discussion and Evaluation of Harm Reduction Pack program
• Strategic Plan Working Group and Community Survey Updates

The Essex Free Library Board of Trustees met and approved the previous meeting's minutes with corrections. The board discussed the library budget, agreeing to reduce spending on Hoopla and increase the Libby/Overdrive Advantage budget for ebooks. They also reviewed the new library patron privacy law and discussed the harm reduction pack program, which has distributed 58 packs. No formal votes were taken on these items; the meeting was primarily informational and planning-focused.

• Approved minutes with spelling correction and date addition (all in favor)
• Agreed to increase Libby/Overdrive Advantage budget for ebooks (discussion, no formal vote)
• Agreed to increase budget for museum passes (discussion, no formal vote)
• Adjourned meeting at 8:39 pm (motion by Marie, second by Pam)

Charter Review Committee

The Charter Review Committee will meet to review comments and questions from the August 19 Selectboard meeting. The committee will also consider whether additional meetings are necessary.

• Approval of July 24, 2024 minutes
• Discussion of August 19 Selectboard meeting feedback
• Determination of need for additional meetings

The Essex Charter Review Committee voted to remove a library-related section from the charter and made several recommendations, including switching terminology from 'inability' to 'incapacity' and keeping the Town Moderator. The committee also corrected wording for the Town Manager appointment process and reviewed other charter sections. No public comments were made.

• Removed § 117-401 (b) from charter (4-0)
• Recommended switching to 'incapacity' in charter
• Recommended keeping Town Moderator as needed
• Changed § 117-402 (a) to require Selectboard approval for Town Manager appointments
• Recommended keeping § 117-403 (b) language
• Removed Cemetery Commissioner from charter
• Recommended leaving Energy Coordinator language as is
• Approved agenda and minutes (4-0 each)

Selectboard

The Essex County Selectboard will meet on August 26, 2024 to conduct standard business, including a public comment period. The primary agenda item is a request to approve wastewater allocation for Little Ones University located at 36 Catamount Lane. No other substantive items are listed.

• Consider approval of wastewater allocation request for Little Ones University at 36 Catamount Lane

The Selectboard approved an additional wastewater allocation of 180 gallons per day for Little Ones University at 36 Catamount Lane, covering 13 students and 2 staff. This brings the total allocation to 612 GPD. The facility, which is in Colchester but connected to Essex sewer, is set to open Wednesday. The motion passed 3-0.

• Approved additional wastewater allocation of 180 GPD for 13 students and 2 staff at 36 Catamount Lane (3-0)

Planning Commission

The Planning Commission will hold a public hearing on a proposed 9‑lot residential subdivision submitted by Alan D. French, located at 60 Colonel Page Road in the Low Density Residential (R1) Zone and Scenic Resource Protection Overlay District. The commission will also discuss a conceptual proposal by David Wright for a roughly 5,000‑square‑foot multi‑tenant commercial building at 50 Gauthier Drive in the Industrial (I) District. In addition, the commission will approve the minutes from the August 8, 2024 meeting and consider any other business.

• Proposed 9‑lot residential subdivision by Alan D. French at 60 Colonel Page Road (R1 zone, SRPO overlay)
• Proposed ±5,000 sq ft multi‑tenant commercial building by David Wright at 50 Gauthier Drive (Industrial district)
• Public hearing on the final plan for the residential subdivision
• Approval of August 8, 2024 meeting minutes
• Potential executive and/or deliberative session per V.S.A. §§ 313 & 312(e)(f)

The Essex Planning Commission held a final public hearing and approved the application for 50 Colonial Page Road, subject to the findings and conditions in the staff report dated 8/22/24, including a waiver for steep slopes and an amended condition requiring the applicant to work with the Town Tree Warden on tree replacement. The motion passed 6-0. The commission also held a conceptual discussion for 50 Gauthier Drive regarding steep slopes, but no decision was made.

• Approved 50 Colonial Page Road application with conditions (6-0)
• Approved waiver for steep slopes with stated justification (6-0)
• Amended Condition 14 to require meeting with Town Tree Warden for tree replacement (6-0)
• Approved minutes from 8/8/2024 (6-0)

Police Community Advisory Board

The Police Community Advisory Board will hold its regular meeting on August 20, 2024. The board will consider consent items such as draft minutes and discuss a public safety survey, National Night Out, and a work plan. Members will also vote to elect a new President and Vice President.

• Welcoming Back Gwendolyn
• Voting for New President / Vice President
• Public Safety Survey – Discussion
• National Night Out – Quick Overview
• Work Plan Discussion (if needed)

The board elected a new Chair, Co-Chair, and Secretary. Members discussed a Department of Justice Public Safety Survey and agreed to revisit it at the next meeting to determine a distribution date and potential sub-committee.

• Approved June and July meeting minutes
• Elected Christina Hagestad as Chair
• Elected Gwendolyn Evans as Co-Chair
• Elected Dan Maguire as Secretary
• Agreed to revisit Public Safety Survey at next meeting
• Agreed to accept interview invitation from the Essex Reporter

Selectboard

The Selectboard will discuss land purchase for boat access on River Road and budget goals for fiscal year 2026. The body is also considering the adoption of an Investment Policy and the mailing of ballots for the November 2024 election.

• Approval of warning for November 2024 bond vote for Center Road forcemain project
• Recommendation to purchase land on River Road/VT Route 117 for small boat access
• Discussion of Charter Review Committee recommendations
• Update on 80 & 90 Upper Main Street Planning Project for municipal site
• Consideration of Investment Policy adoption

The Selectboard approved a warned article for the November 2024 ballot to finance the Center Road forcemain replacement and pump station upgrade, with an interest rate cap of 2%. They also approved mailing ballots to all active, not challenged voters, adopted an Investment Policy, and appointed Ally Vile to the Tree Farm Management Group Board. Several other items were discussed but not decided.

• Approved bond article for Center Road forcemain project with 2% interest cap (4-0)
• Approved mailing ballots to all active, not challenged voters for November 2024 election (4-0)
• Adopted Town of Essex Investment Policy (4-0)
• Appointed Ally Vile to Tree Farm Management Group Board (4-0)
• Designated Andy Watts as voting delegate for VLCT annual meetings (4-0)
• Approved consent agenda including minutes and check warrants (4-0)

Economic Development Commission

The Economic Development Commission will call the meeting to order, consider any agenda changes, and hear public comments. It will approve the minutes from the August 1 and August 9, 2024 meetings. The body will discuss business outreach for Paul Maza’s Fresh Produce, an update on Essex, staff reports, child‑care information, and a temporary signage recommendation. The meeting will conclude with scheduling the next session.

• Approve minutes from August 1, 2024 meeting
• Approve minutes from August 9, 2024 meeting
• Business outreach discussion for Paul Maza’s Fresh Produce
• Temporary signage update and recommendation
• Child care update

Energy Committee

The Essex Energy Committee reviewed and approved the July 16 draft minutes. They discussed proposed changes to transition from a committee to a commission, renaming it the 'Energy and Climate Commission,' with ongoing correspondence with the town's charter committee. Two items—revised zoning regulations and a solar RFP for the Unsworth parcel—were postponed. The committee agreed to host an information table at Essex Explore! on September 21.

• Approved draft minutes from July 16 meeting
• Postponed revised zoning regulation item
• Postponed solar RFP proposal for Unsworth parcel
• Agreed to host information table at Essex Explore! on September 21

Cemetery Commission

The Cemetery Commission will meet to approve previous minutes and receive a sexton's report. The body will also review cemetery beautification and maintenance.

• Sexton Report
• Cemetery Beautification and Maintenance Review

The Essex Cemetery Commission approved scraping and painting the shed for $675 and concluded that columbarium sales are nonrefundable. They also requested an RFP for lawn care due to staffing shortages and discussed gate repairs. No public members were present.

• Approved scraping and painting of shed at $675
• Concluded columbarium sales are nonrefundable
• Requested RFP for lawn care outside town due to staffing shortage
• Approved April 24, 2024 meeting minutes

Conservation & Trails Committee

The committee will consider development reviews for five properties and take potential action on the FY25 work plan and an EMS project proposal. Members will also discuss land purchase advisories and forest protection under Act 171.

• Development reviews for 60 Colonel Page Road, 50 Gauthier Drive, 21 Essex Way, 53 Center Road, and 132 Thompson Drive
• Adoption of the FY25 Work Plan
• Action on EMS Project proposal
• Adoption of Land purchase advisory draft
• Review of Tree Nursery MOU changes

The Conservation & Trails Committee approved a land purchase advisory letter to the Select Board recommending purchase of land for public non-motorized river access. They also adopted the FY25 Work Plan and approved development recommendations for four properties, including conditions on maintenance, traffic, greenspace, and trail access. Several items, including the EMS project proposal and tree nursery MOU, were deferred to the next meeting.

• Approved land purchase advisory letter to Select Board for public non-motorized river access (8-0)
• Adopted FY25 Work Plan (8-0)
• Approved recommendations for 60 Colonel Page Road development (8-0)
• Approved recommendations for 21 Essex Way development (8-0)
• Approved recommendations for 53 Center Road development (8-0)
• Approved recommendation for 132 Thompson Drive development (8-0)
• Approved minutes from July 9, 2024 (8-0)
• Deferred EMS project proposal and tree nursery MOU to next meeting

Economic Development Commission

The Essex County Economic Development Commission will review and vote on a Request for Proposal for an Economic Development Study to recommend to town leadership. The meeting will be held remotely on August 9, 2024.

• Review and vote to recommend Request for Proposal for an Economic Development Study
• Meeting will be held remotely on August 9, 2024
• Meeting ID: 862 6325 0094 | Passcode: 544047

The Economic Development Commission unanimously approved a Request for Proposals (RFP) for an Economic Development Study and Strategy, with two friendly amendments. The RFP seeks a consultant to analyze Essex's economic status and provide strategic recommendations, with proposals due August 30, 2024. The amendments corrected a statute reference and added 'agriculture' to a list of community assets.

• Approved RFP for Economic Development Study & Strategy (4-0)
• Amended RFP to correct Vermont statute reference from 285 to 289
• Amended RFP to add 'agriculture' to list of community assets in Economic Development section

Planning Commission

The Planning Commission will hold a public hearing on a site plan submitted by Franklin South, LLC for a 50'x60' commercial building at 108 Colchester Rd in the Mixed Use Development District. Commissioners will also discuss a Vermont state request to amend Zoning Regulation Section 4.14(C)(2) ‘Public Facilities’ to include additional locations. The agenda and the July 25, 2024 minutes will be approved, and the meeting may include an executive or deliberative session as allowed by state law.

• Public hearing on site plan for Franklin South, LLC's 50'x60' commercial building at 108 Colchester Rd (Mixed Use Development District)
• Discussion of VT state request to amend Zoning Regulation Section 4.14(C)(2) ‘Public Facilities’
• Approval of the meeting agenda
• Approval of July 25, 2024 minutes
• Potential executive/deliberative session per V.S.A. §§313 & 312(e)(f)

The Planning Commission approved a site plan for a 50'x60' commercial building at 108 Colchester Road, with a 5-1 vote (Bruso opposed). The building will house two businesses with only four parking spaces, despite a requirement for 30. The commission also heard a presentation from the State of Vermont about a potential women's correctional facility in Essex, but took no action on it.

• Approved site plan for 50'x60' commercial building at 108 Colchester Road (5-1)
• Approved agenda (6-0)
• Approved minutes of 7/24/2024 (6-0)

Housing Commission

The Essex County Housing Commission will consider a development review for the property at 53 Center Road. It will also receive an update on the stakeholder meeting for the Essex Municipal Site at Upper Main Street and discuss work‑plan updates and role assignments. Additional items include a review of housing and demographic data.

• Development Review – 53 Center Road
• Stakeholder Meeting Update: Essex Municipal Site at Upper Main Street
• Work Plan Updates from Members
• Housing and Demographic Data Review
• Work Plan Discussion: assign additional roles/responsibilities

The Commission agreed to prepare recommendations for a proposed development at 53 Center Road consisting of 26 single family homes and 4 duplexes. Members also discussed the scope of a housing resource website and potential outreach to other housing commissions.

• Approved July 2, 2024 meeting minutes (3-0)
• Agreed to prepare recommendations for 53 Center Road development for the Planning Commission
• Decided to focus resource website on a curated list that does not duplicate existing resources
• Assigned Anna to reach out to the Jericho Housing Commission

Selectboard

The Essex Selectboard will review and potentially adopt the tax rates for fiscal year 2025. It will also consider adopting an Investment Policy, forming a Development Review Board, and discuss a possible November 2024 bond for the Center Road forcemain project. Additional discussion items include contracts and the appointment or evaluation of a public officer or employee, as well as pending civil litigation.

• Consider approval of fiscal year 2025 tax rates
• Consider approval of Investment Policy for final adoption at a future meeting
• Consider approval of a resolution to form the Development Review Board
• Discussion about potential November 2024 bond vote for Center Road forcemain project
• Discussion and potential action on contracts and the appointment or evaluation of a public officer or employee

The Selectboard approved the FY2025 tax rates, setting the general fund rate at $0.7061, local agreement at $0.002, and capital at $0.03, for a total municipal rate of $0.7381, which increases taxes on an average $280,000 home by $83.44 per year. They also adopted the Investment Policy with revisions, approved a resolution to form a Development Review Board (DRB) and authorized advertising and interviews for DRB positions, and discussed a potential November bond vote for the Center Road forcemain project. In executive session, they awarded the Town Manager a $3,500 bonus.

• Approved FY2025 tax rates: general $0.7061, local agreement $0.002, capital $0.03 (4-0)
• Adopted Investment Policy with revisions (4-0)
• Approved resolution to form Development Review Board and authorized advertising and interviews (4-0)
• Awarded Town Manager $3,500 bonus (4-0)
• Approved consent agenda including minutes and check warrants (4-0)
• Approved agenda as amended (4-0)

Economic Development Commission

The Economic Development Commission will meet to review and approve a Request for Proposal for an Economic Development Study. The body will also receive updates on the Explore Essex project and EDC staffing.

• Approval of RFP for Economic Development Study
• Town Sign Project memo and budget discussion
• Temporary signage updates and recommendations
• Business outreach via email and meeting hosting sign-ups
• Child care updates

The Essex Economic Development Commission approved the introductory paragraph of the Economic RFP by a 4-1 vote, with Ken Signorello dissenting. The commission also unanimously approved adding a stakeholder meeting to the agenda and changes to the July 18 minutes. No other substantive decisions were made; the meeting included public comment and staff updates.

• Approved introductory paragraph in Economic RFP (4-1)
• Approved adding stakeholder meeting to agenda (unanimous)
• Approved changes to July 18 minutes (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The commission will consider several land‑use items, including a boundary line adjustment and a simple parceling at 265 Browns River Road. A presentation on the Bylaw Modernization Grant will be discussed. The meeting’s key agenda item is a public hearing on a 33‑unit Planned Unit Development at 18 & 30 Timberlane Drive.

• Boundary line adjustment for parcels at 265 and 259 Browns River Road in Agricultural Residential and Scenic Resource Protection Overlay districts
• Simple parceling of a 31.77‑acre parcel at 265 Browns River Road into two lots, one for a new single‑family residence
• Presentation by Chittenden County Regional Planning Commission on the Bylaw Modernization Grant
• Public hearing on a 33‑unit Planned Unit Development‑Residential at 18 & 30 Timberlane Drive (117 acres, Medium Density Residential zone)
• Approval of minutes from the July 11, 2024 meeting

The Planning Commission voted 6-0 to continue the public hearing for Pinewood Holdings' proposed 33-unit PUD-R at 18 & 30 Timberlane Drive to the next available meeting, pending the applicant's submission of building elevations for triplexes, an updated master plan, and waiver declarations. The board also approved the consent agenda (including a boundary adjustment and simple parcel subdivision at 265 Browns River Road) and the July 11, 2024 minutes, both by 6-0 votes. No final decisions were made on the PUD-R application.

• Continued Pinewood Holdings PUD-R preliminary review to next meeting (6-0)
• Approved consent agenda including boundary adjustment and simple parcel at 265 Browns River Road (6-0)
• Approved minutes of 7/11/2024 as written (6-0)

Charter Review Committee

The committee is meeting to discuss the Essex Energy Committee Charter and review draft amendment documents. Members will also designate a representative to present recommendations to the Selectboard.

• Discussion of the Essex Energy Committee Charter
• Approval of draft amendment documents for the Selectboard
• Designation of a presenter for recommendations to the Selectboard

The Essex Charter Review Committee approved the agenda and the amended May 22, 2024 minutes, both 4-0. The committee discussed the Energy Committee Charter and decided not to recommend adding an Energy Commission to the Essex Charter. They reviewed and approved a list of edits to the draft charter documents to be presented to the Selectboard, and designated members to prepare a memo and introduce the proposed charter at the August 18, 2024 Selectboard meeting.

• Approved agenda for July 24, 2024 (4-0)
• Approved May 22, 2024 minutes as amended (4-0)
• Decided not to recommend adding an Energy Commission to the Essex Charter
• Approved multiple edits to draft charter sections (e.g., § 117-208, § 117-301, § 117-704)
• Designated Zaloom and Tabone to create a memo for Selectboard, due August 1, 2024
• Designated Post to introduce the proposed charter at the August 18, 2024 Selectboard meeting

Economic Development Commission

The Essex County Economic Development Commission will hold its July 18, 2024 meeting to elect officers, review past minutes, and discuss business items including a request for proposal for an Economic Development Study and updates on zoning and town signs. The meeting is open to the public in person or via Zoom.

• Election of officers
• Approval of minutes from June 20, 2024 meeting
• Request for proposal for Economic Development Study
• Zoning follow-up on child care
• Review of town signs and budget

The Essex Economic Development Commission held a routine meeting, re-electing Rebecca Robinson as Chair, Ken Signorello as Vice Chair, and John Bourbon as Clerk. They approved the June 6 minutes and discussed the town budget, including a $40K RFP for professional services and a $1K EDC budget, with plans to discuss adding a signage budget item next meeting. No substantive decisions were made beyond officer elections and minutes approval.

• Re-elected Rebecca Robinson as Chair
• Re-elected Ken Signorello as Vice Chair
• Re-elected John Bourbon as Clerk
• Approved June 6, 2024 minutes
• Added Temporary Business Signage to agenda

Police Community Advisory Board

The Police Community Advisory Board will meet to approve minutes, discuss a public safety survey, and elect a new president and vice president. The meeting will be held in person at 81 Main St. and online via Microsoft Teams.

• Election of new President and Vice President
• Discussion of Public Safety Survey results
• Overview of National Night Out event
• Approval of PCAB Draft Minutes 06182024
• Welcoming back Gwendolyn

The board did not have a quorum and tabled all agenda items, including the selection of officers and approval of previous minutes, until the August meeting. Members discussed a prototype survey, National Night Out, the Fair, and strategies to attract new board members.

• Tabled selection of chair, co-chair, and secretary
• Tabled approval of June 18, 2024 minutes
• Tabled all business items

Selectboard

The Essex Selectboard will meet on July 15, 2024, to approve routine items such as meeting minutes and check warrants, as well as discuss and decide on liquor license applications, a trail project contract, and pedestrian crossing requests. The board will also consider appointments, goals for the Town Manager, and discussions about government structure and team-building efforts.

• Approve check warrants totaling $182,222 for June and July 2024
• Consider approval of contract for Keystone Trail Connectivity Project
• Approve first and third class liquor licenses for The Swingin Pinwheel (new restaurant)
• Consider Pedestrian Crossing Request on VT RT 15 at Center Road
• Consider approval of renewal of 304 Colchester Road for location of salvage yard

The Selectboard approved a liquor license for a new restaurant and appointed several individuals to town commissions. The board also authorized a pedestrian safety study for Route 15 and established performance goals for the Town Manager for fiscal year 2025.

• Approved liquor license for The Swingin Pinwheel, dba 'The Pinwheel' (5-0)
• Appointed Stephanie Bixby as Planning Commission alternate (5-0)
• Appointed Jody Kamon to Police Community Advisory Board for one-year term (5-0)
• Approved request for VTrans engineering and pedestrian safety study on VT Route 15 (5-0)
• Approved FY2025 work items as Town Manager goals and performance objectives (5-0)
• Approved reappointment of Joan Janzen to Cemetery Commission (5-0)
• Approved appointment of John Rowell as Deputy Health Officer (5-0)
• Authorized staff to hire a facilitator for a Selectboard team-building session (5-0)

Planning Commission

The Planning Commission will hold public hearings regarding a new 9-lot residential subdivision and a 33-unit planned unit development. The commission will also discuss changes to the town center signage template and review a plan amendment for 33 Hanley Lane.

• Public hearing for a 9-lot residential subdivision at 60 Colonel Page Road
• Public hearing for a 33-unit planned unit development at 18 & 30 Timberlane Drive
• Plan amendment to shift building envelope at 33 Hanley Lane
• Discussion of changes to the town center signage template
• Election of officers

The Essex Planning Commission approved a final plan amendment for 33 Hanley Lane to shift the approved building envelope due to a large ledge outcrop, despite neighbor objections about safety and privacy. The Commission also approved a 9-lot residential subdivision at 60 Colonel Page Road after closing the public hearing. Officers were elected, and the Commission declined to change the Town Center sign color palette but advised the landowner to propose additional colors for review.

• Elected Dustin Bruso as Chair, Joshua Knox as Vice-Chair, and Georgia Lavigne as Clerk (5-0-1, Bruso abstained)
• Approved final plan amendment to shift building envelope at 33 Hanley Lane (6-0)
• Closed public hearing for 9-lot subdivision at 60 Colonel Page Road (6-0)
• Approved 9-lot subdivision as warned, subject to staff report findings and conditions (6-0)
• Declined to eliminate or allow zoning administrator to approve similar sign colors for Town Center; advised landowner to propose additional colors for review
• Approved minutes of 6/27/2024 with noted changes (6-0)
• Postponed Pinewood Holdings, LLC application for 33-unit Planned Unit Development; abutters to be re-notified

Charter Review Committee

The committee will hold a discussion regarding the Essex Energy Committee Charter with its chair. Members will also consider approving draft amendment documents to be presented to the Selectboard and designate who will present recommendations.

• Discussion of the Essex Energy Committee Charter
• Consideration of draft amendment documents for the Selectboard
• Designation of a presenter for recommendations to the Selectboard

Conservation & Trails Committee

The committee will elect officers and adopt the FY25 work plan. Action items include reviewing an EMS project proposal and a draft advisory for a new municipal land purchase. The meeting also includes updates on tree inventory, landscaping regulations, and flood protection funding.

• New Municipal Land Purchase advisory draft
• EMS Project proposal
• Indian Brook parking area clearing
• 289 VTrans Culvert repair advisory
• FY25 Work Plan adoption

The committee elected its Chair, Vice Chair, and Clerk. Members approved a memo to VTrans regarding culvert repair and approved the minutes from the June 12 meeting.

• Elected Ken Signorello as Chair (8-0)
• Elected Shannon Jackson as Vice Chair (8-0)
• Elected Duane Millar Barlow as Clerk (8-0)
• Approved amended memo to VTrans regarding Culvert 17A (9-0)
• Approved June 12, 2024 meeting minutes with minor amendments (9-0)
• Tabled EMS Project proposal regarding joint tree care management with school district

Zoning Board of Adjustment

The Zoning Board of Adjustment will conduct a public hearing regarding a variance request for a new commercial building. The board will also elect officers and review its operating procedures.

• Variance request to reduce front yard setback from 50’ to 16.5’ at 108 Colchester Road
• Proposal for a 50’x60’ commercial building
• Election of board officers
• Review and approval of operating procedures

The Zoning Board of Adjustment approved a variance request from Gabe Handy (Franklin South, LLC) to demolish a residential structure and build a 3,000 sq. ft. commercial building at 108 Colchester Road. The approval allows a reduced front yard setback of 16.5 feet, subject to future Planning Commission site plan review. The board also elected Nick Martin as Chair and Michael Plageman as Vice Chair.

• Approved variance for 108 Colchester Road commercial building (3-0)
• Elected Nick Martin as Chair (3-0)
• Elected Michael Plageman as Vice Chair (3-0)
• Elected Stephanie Bixby as Clerk (3-0)
• Approved March 7, 2024 minutes (3-0)
• Tabled review of Operating Procedures to next meeting (3-0)

Housing Commission

This meeting consists of procedural items including the election of officers and approval of minutes from May 1, 2024. The commission will also discuss its work plan and assignments.

• Election of officers
• Approval of May 1, 2024, meeting minutes
• Discussion of work plan and assignments

The Essex Housing Commission held its annual organizational meeting, electing Anna Brouillette as Chair, Lauren Ressue as Vice Chair, and Carolyn Ellenberger as Clerk. The commission approved the May 1, 2024 minutes and adopted a draft work plan prioritizing a review of housing data and the creation of an online resource clearinghouse. Members agreed to explore financing options to update the Housing Needs Assessment and noted that regional planning proposals for housing unit targets are pending.

• Elected Anna Brouillette as Chair, Lauren Ressue as Vice Chair, and Carolyn Ellenberger as Clerk
• Approved May 1, 2024 meeting minutes (3-0)
• Adopted draft work plan prioritizing housing data review and online resource clearinghouse
• Agreed to explore financing options for updating Housing Needs Assessment

Planning Commission

The Planning Commission and Zoning Board will discuss the Development Review Board transition and potential zoning amendments regarding fences. The meeting also includes approval of minutes from the May 23, 2024, meeting.

• Development Review Board Transition discussion
• Zoning amendments discussion regarding fences
• Approval of May 23, 2024, meeting minutes

The Planning Commission and Zoning Board of Adjustment held a joint discussion on June 27, 2024, about how development review will work as the town transitions to a Development Review Board (DRB). Community Development Director Katherine Sonnick said the current 2024 schedule proposes stopping acceptance of development applications in October 2024 and scheduling them in January with the DRB, with possible exceptions for minor applications; she plans to submit a resolution to the Selectboard in August recommending member numbers, with interviews starting in September. Members also discussed fence regulations, and ZBA member Hubert Norton agreed to pull together fence rules from other communities as a proposed regulation. No development applications were decided; the boards approved their agendas and the 5/23/2024 minutes.

• Approved the agenda as warned (ZBA 3-0)
• Approved the agenda as warned (PC 6-0)
• Approved the 5/23/2024 minutes as written (6-0)
• No executive or deliberative session held
• Meeting adjourned at 8:35 p.m.

Cemetery Commission

The Essex Town Cemetery Commission will review the Sexton Report and cemetery beautification and maintenance. The meeting also includes a discussion regarding columbarium refunding.

• Sexton Report
• Cemetery Beautification and Maintenance Review
• Columbarium Refunding
• Approval of April 24, 2024 minutes

The Essex Cemetery Commission approved April meeting minutes, authorized $675 to scrape and paint the shed, and concluded that columbarium sales are nonrefundable. The commission also requested an RFP for out-of-town cemetery lawn care due to staffing shortages and planned to attend the Explore Essex event.

• Approved April 24, 2024 meeting minutes
• Approved scraping and painting of the shed for $675
• Concluded that columbarium sales are nonrefundable
• Requested an RFP for lawn care for cemeteries outside of the town

Board of Civil Authority

Acting as the Board of Abatement, this body will review requests to reduce or cancel taxes. The agenda includes a request regarding property lost or destroyed and a request based on an inability to pay.

• Tax abatement request from Ibex Group LLC for property lost or destroyed
• Tax abatement request for the Gail Alling property due to inability to pay

The Board of Abatement reviewed three tax abatement requests. They denied a request from Ibex Group, LLC, approved a penalty abatement for the Estate of Gail Alling, and dismissed a request from Kenneth and Laura Robertson because the taxes had not yet been billed.

• Denied tax abatement request for Ibex Group, LLC (unanimous)
• Approved $269.23 penalty abatement for Estate of Gail Alling (unanimous)
• Dismissed tax abatement request for Kenneth and Laura Robertson (unanimous)
• Approved minutes from December 20, 2023 (12-0, 1 abstention)

Economic Development Commission

The Economic Development Commission will consider possible actions regarding temporary business signs and decide on an owner for a food truck resolution. The meeting also includes updates on the Explore Essex program and the Economic Development RFP draft.

• Possible action or vote on temporary business signs
• Decision on owner for potential food truck resolution
• Decision on owner for town signs project
• Review of Economic Development RFP Draft

The Economic Development Commission approved a motion to investigate potential changes to the temporary signage ordinance. The meeting featured a discussion with Uncommon Coffee regarding business operations and local challenges, but no other substantive decisions were made. Staff updates covered workforce housing concepts and Explore Essex updates, while the July 4th meeting was cancelled.

• Approved motion to investigate changes to temporary signage ordinance (3-0)
• Approved addition of FY-end recognition to agenda (3-0)
• Approved minutes from June 6, 2024 meeting (3-0)
• Cancelled July 4th meeting due to holiday

Police Community Advisory Board

The Police Community Advisory Board will discuss the Essex Public Safety and Racial Data Summary. The board will also hold a brief discussion regarding the State / EPD Fair and Impartial Policing Policy. Additionally, members will review expectations for the board for fiscal year 2025.

• Discussion of Essex Public Safety and Racial Data Summary
• Brief discussion on State / EPD Fair and Impartial Policing Policy
• Review of FY25 PCAB expectations
• Approval of May 21, 2024, draft minutes

The Essex County Police Community Advisory Board met on June 18, 2024, approving the agenda and May 21 minutes. The board discussed future community surveys, listening sessions, outreach to seniors, upcoming FY25 expectations, and the state fair and impartial policing policy.

• Approved agenda
• Approved minutes from May 21, 2024

Selectboard

The Selectboard will consider liquor license applications for a new restaurant and interview volunteers for town committees. The board also plans to discuss goals for evaluating the Town Manager.

• Liquor license consideration for The Swingin Pinwheel
• Interview of Duane Millar Barlow for Conservation and Trails Committee
• Interview of John Bourbon for Economic Development Commission
• Adoption of changes to Town of Essex Personnel Guidelines
• Acceptance of CCRPC FY25 Unified Planning Work Program funding

The Essex Selectboard approved its consent agenda 5-0, covering the June 3 minutes, check warrants, acceptance of the Active Transportation Plan and CCRPC FY25 funding, and changes to the Town of Essex Personnel Guidelines. The board removed the liquor license item for The Swingin Pinwheel from the agenda so the business could produce needed paperwork. After two executive sessions on a public official appointment and an employee evaluation, the board appointed residents to the Conservation and Trails Committee, Economic Development Commission, Energy Committee, Essex Free Library Board of Trustees, Planning Commission, Police Community Advisory Board, and Zoning Board of Adjustment.

• Approved consent agenda (minutes, check warrants, Active Transportation Plan/CCRPC FY25 funding, Personnel Guidelines changes) (5-0)
• Removed liquor license item for The Swingin Pinwheel from agenda to allow business to produce paperwork (5-0)
• Appointed Paul Davis, Shannon Jackson, Steven Dowd (3-year terms) and Duane Millar Barlow (1-year term) to Conservation and Trails Committee (5-0)
• Appointed John Bourbon to Economic Development Commission for 3-year term (5-0)
• Appointed Dorothy Bergendahl to Energy Committee for 1-year term (4-1, Chamberlin dissented)
• Appointed Marie Froeschl to Essex Free Library Board of Trustees for 3-year term (4-0, Watts recused)
• Appointed Paula Duke (4-year) and Ian Carroll (1-year) to Planning Commission and agreed to advertise for a new alternate (5-0)
• Appointed Gwendolyn Evans to Police Community Advisory Board (5-0) and Stephanie Bixby to Zoning Board of Adjustment (5-0)

Energy Committee

The Essex Energy Committee will review takeaways from the VECAN Conference and updates regarding CVF event outreach. The committee will also discuss a solar RFP proposal for the Unsworth Parcel and stakeholder events for the new municipal complex.

• Solar RFP Proposal for Unsworth Parcel
• VECAN Conference Takeaways
• CVF Event Update and EC Outreach
• New Municipal Complex stakeholder events
• Review of draft minutes from April 22 and May 14, 2024

Conservation & Trails Committee

The committee will consider action items regarding the Chuck Vile EMS Project proposal and development applications. Members will also address Town Tree Policy amendments and prepare a draft for municipal land purchases.

• Action on Chuck Vile EMS Project proposal
• Review of Town Tree Policy for potential budget-directing amendments
• Authorization of member to advise Planning Commission on Land Use Regulation updates
• Preparation of New Municipal Land purchase advisory draft
• Response to query regarding IB parking area clear cuts

The Conservation & Trails Committee approved previous minutes and authorized members to advise on land use regulations and draft a municipal land purchase advisory. A proposal to cover exposed tree roots at a school was tabled pending a written maintenance agreement with the school. The committee also authorized a review of the town tree policy and directed the chair to investigate a parking area clear-cut.

• Approved May 14 minutes (7-0)
• Approved staff response on Tree Nursery questions (7-0)
• Tabled EMS tree root coverage proposal (7-0)
• Authorized member to advise Planning Commission on land use (7-0)
• Authorized member to prepare municipal land purchase advisory (7-0)
• Authorized review of Town Tree Policy (7-0)
• Directed Chair to investigate IB parking clear-cut
• Approved adding Adjournment to agenda (7-0)

Economic Development Commission

The Economic Development Commission will discuss food truck permits and review an update on the Economic Development RFP. The meeting also includes partner updates and discussion regarding town signs and budgets.

• Economic Development RFP Update
• Food Truck Permit Discussion
• Town Sign(s) & Budget
• Explore Essex Update

The commission approved the minutes from the May 16, 2024 meeting. Members discussed the scope of an upcoming economic development RFP and reported that $2,000 of a $6,000 sponsorship goal for Explore Essex has been secured.

• Approved 5/16/24 Minutes (3-0)

Housing Commission

This meeting consists of procedural items, including the adoption of May 1, 2024, meeting minutes and a discussion regarding the commission's work plan and assignments.

• Adoption of May 1, 2024, meeting minutes
• Discussion of work plan and work assignments

Selectboard

The Selectboard will interview two volunteers for the Conservation and Trails Committee and consider an appointment to the Cemetery Commission. The meeting includes a reading file covering the 2025 reappraisal timeline and the Baker Street Emergency Culvert Replacement.

• Interviews of Shannon Jackson and Erin DeVries for Conservation and Trails Committee
• Appointment of Caroline Ashley to Cemetery Commission
• Creation of a separate accounting fund for National Opioid Settlement funds
• Baker Street Emergency Culvert Replacement
• Reappraisal 2025 timeline/workplan summary

The Essex Selectboard met on June 3, 2024 with four members present. The board approved the Town Manager's appointment of Caroline Ashley to the Cemetery Commission (4-0) and accepted corrected minutes of the May 20, 2024 meeting (4-0). The board also approved the consent agenda as amended (4-0), interviewed Shannon Jackson for the Conservation and Trails Committee (Erin DeVries was absent and not interviewed), and adjourned at 7:04 P.M. (4-0). No executive session was needed.

• Approved Town Manager's appointment of Caroline Ashley to Cemetery Commission (4-0)
• Approved consent agenda as amended, including check warrants #18212 and #18213 (4-0)
• Accepted May 20, 2024 minutes with corrections (4-0)
• Moved minutes from consent agenda to Business Item #6c (4-0)
• Added Adjournment to agenda as item #9 (4-0)
• Adjourned meeting at 7:04 P.M. (4-0)

Planning Commission

The Planning Commission will discuss its work plan and hold a workshop regarding proposed zoning changes for a unified bylaw. The meeting includes a period for public comment.

• Planning Commission work plan discussion
• Zoning regulation workshop for proposed unified bylaw changes

The Planning Commission reviewed the 2024 Annual Work Plan and proposed changes to the Unified Bylaw, which will be renamed Land Use Regulations. The commission requested a joint meeting with the Zoning Board of Adjustment to discuss the transition and application process review.

• Approved meeting agenda (6-0)
• Approved May 9, 2024 minutes (6-0)

Charter Review Committee

The Charter Review Committee will meet to discuss potential conflicts between the Essex Free Library Board of Trustees Bylaws and the Town Charter. The body will also review charter review services from the Vermont League of Cities and Towns and Selectboard comments on proposed amendments.

• Discussion of Essex Free Library Board of Trustees Bylaws and Town Charter conflicts
• Review of charter services from Vermont League of Cities and Towns
• Discussion of Selectboard comments on proposed Charter amendments
• Approval of April 24, 2024 minutes

The Essex Charter Review Committee voted 3-1 to add 22 V.S.A. § 143 to Section 401 B of the Town Charter to address oversight of the Library Director. The committee also reviewed Selectboard comments on various charter amendments, accepting some changes and removing others. A previous meeting's minutes were approved with a minor spelling correction.

• Approved agenda (4-0)
• Approved April 24 minutes with spelling correction (4-0)
• Motion to add 22 V.S.A. § 143 to Charter Section 401 B passed (3-1)
• Reviewed Selectboard comments on Charter amendments § 117-701 through § 117-1201
• Agreed to remove § 117-702 and § 117 Subchapter 11 from proposed amendments
• Agreed to change § 117-705 text regarding tax stabilization agreements
• Agreed to add 'Town Assessor' to § 117-402
• Adjourned meeting (4-0)

Police Community Advisory Board

The Police Community Advisory Board will meet to discuss a racial justice data summary for Essex Public Safety and a statewide domestic violence policy for law enforcement officers. The board will also hear from the Essex Community Justice Center.

• Discussion of Essex Public Safety and Racial Justice Data Summary
• Discussion of Statewide Domestic Violence Policy for LEO’s
• Presentation from Essex Community Justice Center

The Board approved the April 16, 2024 minutes and heard a presentation from the Essex Community Justice Center regarding restorative justice services. Members discussed a decline in law enforcement referrals to the center from 50 in 2022 to 40 in 2023. A discussion on racial justice data was tabled.

• Approved April 16, 2024 minutes
• Tabled Essex Public Safety and Racial Justice Data Summary discussion

Selectboard

The Selectboard will hold a public hearing and consider approval of the fiscal year 2025 water and sewer budget and rates. The board will also discuss the 2024-2027 AFSCME contract and review bid awards for stormwater projects.

• Public hearing on proposed fiscal year 2025 water and sewer budget and rates
• Bid award for Essex 2024 Stormwater Slip Lining Project
• Bid award for Kellogg Road Stormwater Rehabilitation Project
• Potential action to execute AFSCME contract for 2024-2027
• Interviews for Conservation and Trails Committee and Planning Commission

The Selectboard approved the FY 2025 water and sewer operating budget, which increases water rates to $6.36 and sewer fees to $11.43 per 1,000 gallons. The board also authorized a new labor contract with AFSCME for 2024-2027 and adopted a new set of board values, long-term goals, and a FY 2025 work plan.

• Approved FY 2025 water and sewer budget and rates (5-0)
• Authorized Town Manager to execute AFSCME contract for 2024-2027 (5-0)
• Approved Selectboard values for 2024-2025 (5-0)
• Approved long-term goals for FYE 2024 (5-0)
• Approved FY 25 Work Plan (5-0)
• Authorized Parks & Recreation silent auction fundraiser (5-0)
• Authorized fundraising for Explore Essex event (4-0)
• Approved Consent Agenda including stormwater project bid awards (5-0)

Economic Development Commission

The Economic Development Commission will discuss business outreach related to Hannaford. The meeting also includes updates on Explore Essex and staff reports.

• Business Outreach - Hannaford Discussion
• Explore Essex Update
• Staff Update

The commission approved the minutes from the May 2, 2024, meeting. The remainder of the session consisted of a business outreach discussion with the Hannafords store manager and staff updates regarding workforce housing.

• Approved 5/2/24 minutes (4-0)

Essex Free Library Board of Trustees

The Essex Free Library Board of Trustees will meet to discuss library bylaws and the Harm Reduction Pack program. The agenda also includes updates on the Strategic Plan Working Group and a discussion regarding the Library Bill.

• Review of Bylaws
• Evaluation of the Harm Reduction Pack program
• Strategic Plan Working Group and community survey updates
• Discussion of Library Bill
• Book Sale and Friends Open House summary

The Board of Trustees unanimously approved revised bylaws following a committee review. They discussed the library's harm reduction pack program, noting positive feedback and requests for naloxone. The board also reviewed staffing updates, potential changes to digital media platforms, and entered an executive session to evaluate a staff member.

• Approved revised bylaws (unanimous)
• Approved previous meeting minutes (unanimous)
• Entered executive session to evaluate Caitlin Corless
• Discussed potential discontinuation of Hoopla digital service
• Reviewed harm reduction pack program after 90 days

Conservation & Trails Committee

The Conservation & Trails Committee will consider a land purchase recommendation for a river park and a grant from the Vermont Urban Community Forest Program. The meeting also includes discussions on tree maintenance at Essex Middle School and various conservation updates.

• Recommendation to purchase land for river park
• Grant consideration from Vermont Urban Community Forest Program
• Tree Nursery MOU recommendation to the Selectboard
• Memo to VTRANS regarding VT Route 289 culvert
• Project proposal for tree maintenance at Essex Middle School

The committee approved sending an amended Tree Nursery MOU to the Selectboard for final approval. Members also decided to delay a VT Urban Community Forest Program grant application until January 2025 to allow for better coordination with the Regional Planning Commission.

• Approved sending amended Tree Nursery MOU to Selectboard (6-0)
• Decided to submit VT Urban Community Forest Program grant application in January 2025 (6-0)
• Approved meeting minutes (unanimous)
• Adopted changes to the Tree City USA expenditure and volunteer tracking log
• Tabled promotional material for Open Land/Farm Contract

Energy Committee

The committee will review feedback from the Selectboard regarding communication with municipal committees. Discussions include municipal incentives for EVs and solar resources, as well as the status of solar discussions with the Town. The agenda also covers charter changes and stakeholder events for the new Municipal Complex.

• Municipal incentives for EVs and solar resources
• MERPDA funding and Solar for All programs
• Status of solar discussions with the Town
• Charter changes
• Stakeholder events for the New Municipal Complex

The Essex Energy Committee discussed feedback from the 5/6 Selectboard meeting, including a request for an annual meeting with the Selectboard and for the chair to evaluate the Town staff representative. Members planned a draft op-ed on the April 22 legislator presentation and renewable energy bills, and discussed municipal EV procurement, the Solar for All program, the CVF event, charter changes, and the Town's solar RFP. No formal motions, votes, or approvals were recorded; the minutes are discussion and task assignments only.

• No formal decisions, votes, or approvals were recorded; items were discussion and follow-up assignments
• Agreed to document the 4/22/24 legislator meeting with its presentation and recording in place of minutes
• Will Dodge to work with Town officials on formally appointing Shawn McNamara to the committee
• Will Dodge to draft an op-ed on the April 22 presentation and bills H289, S259, and S-305, with team edits
• Will Dodge to follow up with the Town on procuring electric vehicles to replace gasoline trucks
• Will Dodge to invite the Department of Public Service to discuss the Solar for All program
• Committee discussed CVF event options: a small 5-day booth versus a larger multi-town showcase
• Will Dodge to contact the new town office design firm about EV charging, solar, LEED, and net zero goals

Planning Commission

The Planning Commission will hold a public hearing regarding a sketch plan for 170 residential units at 21 Essex Way. The agenda also includes the resignation of Daniel Parkins from the commission and the approval of April 25 minutes. A subdivision application is being rescheduled, while a commercial site plan review has been canceled.

• Sketch plan review for 170 residential units at 21 Essex Way
• Rescheduled 9-lot residential subdivision at 60 Colonel Page Road
• Canceled commercial building site plan review at 108 Colchester Rd
• Resignation of Daniel Parkins from the Planning Commission

The Planning Commission updated its operating procedures to move meeting start times to 6:30 p.m. A public hearing for a 170-unit residential project at 21 Essex Way was continued pending resubmission of materials.

• Changed Operating Procedures to reflect a 6:30 p.m. meeting start time (6-0)
• Continued public hearing for Eurowest Retail Partners, LTD sketch plan at 21 Essex Way (6-0)
• Approved April 25, 2024 meeting minutes (6-0)
• Approved meeting agenda (6-0)

Energy Committee

The committee will review feedback from the Selectboard regarding interactions with municipal committees. Members will also discuss municipal incentives for solar resources and electric vehicles.

• Feedback on communication with municipal committees
• Follow-up from April 22 legislator meeting
• Municipal incentives for solar and electric vehicles
• MERPDA funding and Solar for All programs
• Discussion of charter changes

Selectboard

The Essex Selectboard will meet to discuss strategic plans, departmental work plans, and board values. The meeting includes reviewing work items for fiscal year 2025 and assigning priority levels to those items.

• Discussion of Selectboard values
• Review of departmental work plans and strategic plans
• Discussion of goals for the next 5 to 8 years
• Assignment of priority levels to fiscal year 2025 work items

The Selectboard defined a set of core community values and established strategic goals for the next 5 to 8 years. Members also identified and ranked work items for fiscal year 2025 by priority level.

• Defined core values including Fiscal Responsibility & Sustainability and Thoughtful Growth
• Established long-term goals such as evaluating recreation needs and improving multi-modal transportation
• Ranked high-priority FY2025 items including capital planning and opioid settlement fund usage
• Ranked medium-priority FY2025 items including affordable housing initiatives and connectivity
• Ranked low-priority FY2025 items including police department regionalization and sidewalk plowing
• Adjourned meeting (5-0)

Selectboard

The Town of Essex Selectboard will review and potentially approve the fiscal year 2025 water and sewer budget and rates, which determine monthly utility charges for residents. Members will also consider a five-year infrastructure capital plan, amendments to development fees for not-for-profit organizations, and several public works contracts. The agenda includes volunteer interviews for local boards, tax sale procedures, and routine consent items such as paving bids and check warrants.

• Discussion and potential action on the FY2025 Water and Sewer Budget and Rates
• Approval of the FY2025–FY2029 Water and Sewer Capital Plan
• Amendment to the Development Fee Schedule for not-for-profit use permits
• Public Works Truck 25 purchase and Car 21 replacement schedule amendment
• Warning a public hearing for the FY2025 water and sewer budget

The Selectboard approved a $9.296 million Water and Sewer Capital Plan for FY2025-FY2029 and authorized staff to begin tax sale procedures. The board also approved several equipment purchases, retainer contracts for emergency repairs, and human services funding.

• Authorized tax sale procedures for 10 properties (5-0)
• Approved FY2025-FY2029 Water and Sewer Capital Plan (5-0)
• Approved $101,775 purchase of Public Works Truck 25 and postponed Car 21 replacement to FY2027 (5-0)
• Authorized heavy construction retainer contracts with Engineers Construction Inc., Omega Excavation & Site Development, and J. Hutchins, Inc. (5-0)
• Approved FY2024 Human Services funding and FY2025 focus areas (5-0)
• Authorized 60-month copier lease with Symquest (5-0)
• Eliminated use permit fees for not-for-profit organizations, retaining a $15 recording fee (4-1)
• Authorized public hearing for FY2025 water and sewer budget for May 20, 2024 (5-0)

Economic Development Commission

The Economic Development Commission will review the April 4, 2024 minutes and receive partner updates. The meeting includes a demonstration regarding data gathering and an email campaign for Explore Essex.

• Approval of April 4, 2024 minutes
• Explore Essex Update: Demonstration of Data Gathering and Email Campaign

The Essex Economic Development Commission approved a revised meeting agenda and the previous meeting's minutes, both by unanimous 3-0 votes. The group discussed logistical improvements for business outreach meetings and updates to the 'Explore Essex' passport program, but no new funding or ordinances were passed. The meeting adjourned at 9:03 AM.

• Approved revised agenda (3-0)
• Approved 4/4/24 minutes (3-0)
• Approved motion to adjourn (3-0)

Housing Commission

The Housing Commission will welcome new members and adopt the March 6, 2024, meeting minutes. The meeting will also focus on discussing member tasks, roles, and the commission's work plan.

• Adoption of March 6, 2024, meeting minutes
• Welcoming new Housing Commission members
• Discussion of member tasks and roles
• Discussion of work plan and assignments

The Housing Commission approved its March 6, 2024 minutes 5-0 and agreed that Rupesh Asher would become Chair and Lauren Ressue Vice Chair, with Caroline Ellenberger volunteering as Clerk. New members Anna Brouillette and Caroline Ellenberger were welcomed, and the group discussed a list of possible workplan tasks, including data gathering, reviewing Act 47's effect on Essex regulations, and feedback to consultant Stantec. No workplan was adopted; Ressue offered to draft one in the shared Google folder.

• Approved minutes of 3/6/24 (5-0)
• Agreed Rupesh Asher would take on role of Chair
• Agreed Lauren Ressue would take on role of Vice Chair
• Caroline Ellenberger volunteered to serve as Clerk

Planning Commission

The Town of Essex Planning Commission will hold a public hearing on Allen Brook Development's proposal to subdivide Parcel B in the Saxon Hill Industrial Park into six lots. Commissioners will also discuss potential zoning amendments and review their own schedule and capacity for future meetings. Standard procedural items, including agenda approval and minutes ratification, are scheduled alongside an optional executive session.

• Public hearing on Allen Brook Development's sketch plan for a six-lot subdivision at Saxon Hill Industrial Park
• Discussion of proposed zoning amendments (handout provided)
• Review of Planning Commission schedule and capacity
• Approval of March 28 and April 11, 2024 meeting minutes

The Planning Commission approved a sketch plan for a 6-lot subdivision of 'Parcel B' in Saxon Hill Industrial Park, proposed by Al Senecal d/b/a Allen Brook Development, on a 5-0 vote. The applicant agreed to build the entire access road as a public road to be dedicated to the Town, connecting to VT 117 (River Road), rather than a private drive. The Commission also approved the 3/28/24 and 4/11/24 minutes with changes, both 5-0, and heard updates on the Planning Commission's schedule and capacity and on zoning amendments. No executive or deliberative session was held.

• Approved 6-lot subdivision sketch plan for 'Parcel B' in Saxon Hill Industrial Park, with a friendly amendment that the applicant build a public road to VT 117 (5-0)
• Approved the meeting agenda (5-0)
• Opened the public hearing on the sketch plan (5-0)
• Closed the public hearing on the sketch plan (5-0)
• Approved 3/28/24 minutes with changes (5-0)
• Approved 4/11/24 minutes with changes (5-0)

Cemetery Commission

The commission will review the Sexton’s report regarding gravestone repair estimates. The agenda also includes discussions on military grave markers, flags, and spring grounds applications.

• Review of gravestone repair estimates
• Review of military grave markers and flags
• Spring Grounds Applications

The Commission approved spending up to $15,000 for soil aeration and products for the final year of the MVC Beautification Project. The board also approved the minutes from the January 31, 2024 meeting and a thank-you letter for donors.

• Approved minutes from Jan. 31, 2024 meeting
• Approved up to $15,000 for aeration and products for 2024 MVC Beautification Project (unanimous)
• Approved thank-you letter draft to be sent to donors

Charter Review Committee

The committee will discuss new documents regarding Charter changes and review Selectboard comments on proposed amendments. The meeting also includes the approval of minutes from March 27, 2024.

• Discussion about new Charter change documents
• Review of Selectboard comments on proposed Charter amendments
• Approval of March 27, 2024, meeting minutes

The committee reviewed revised charter documents and discussed specific amendments to various sections of the charter, including budget rejection procedures and manager appointments. The committee also established a definition for the phrase 'In Service Of'.

• Approved April 24, 2024 agenda (4-0)
• Approved March 27, 2024 minutes (4-0)
• Reviewed definition of 'In Service Of' as positions/departments subject to town council control
• Discussed removing sections 117-402(b), 117-403 (sections 2, 4, 5), 117-603(a), and 117-603(b)
• Discussed changing title of § 117-603 to 'Australian Ballot Budget Rejection'
• Discussed adding 'including the budget' to § 117-504(b)
• Confirmed next meeting for May 22, 2024

Energy Committee

The committee will hold a discussion with House Representatives. No other specific topics are listed on the agenda.

• Discussion with House Representatives

The Essex Energy Committee met with five elected members of the General Assembly representing Essex and Essex Junction. The Committee gave a presentation on new energy and climate-related provisions in the Town Plan, with the slide deck to be posted on the Committee's website. Committee members and representatives then discussed 2024 session legislation on renewable energy, resiliency, affordability, the Clean Heat Standard, and the climate superfund bill. The minutes record no votes, approvals, denials, or other formal decisions.

Economic Development Commission

The scheduled meeting for the Essex Economic Development Commission on April 18, 2024, was canceled. No business items or updates were listed for discussion.

Essex Free Library Board of Trustees

The Essex Free Library Board of Trustees will meet to review bylaws and the post-Town Meeting budget. The agenda also includes discussions regarding the Harm Reduction Pack program and updates on the Strategic Plan.

• Review of Bylaws
• Convening an evaluation team for the Library Director’s evaluation
• Budget review following Town Meeting
• Discussion and Evaluation of Harm Reduction Pack program
• Strategic Plan and Community Survey updates

Police Community Advisory Board

The Police Community Advisory Board will discuss upcoming community engagement programs, including National Night Out and Coffee w/ a Cop. The meeting also includes welcoming new member Vince Cuciti and reviewing the board's work plan.

• Welcoming new board member Vince Cuciti
• Discussion of community engagement initiatives like Citizen’s Academy and Ideal VT
• PCAB Work Plan Follow Up
• Approval of March 19, 2024, draft minutes

The Police Community Advisory Board welcomed new member Vince Cuciti, appointed for a two-year term. The board approved plans to host a booth at National Night Out on August 6, 2024, and agreed to review past survey data to create a goals plan. No substantive policy decisions or votes on ordinances were taken during this regular meeting.

• Vince Cuciti welcomed as new board member (2-year term)
• Board approved presence/booth at National Night Out (Aug 6, 2024)
• Board agreed to review 'Essex Best' survey for goals plan
• Agenda and March 19 minutes approved
• Meeting adjourned unanimously

Selectboard

The Selectboard will discuss the assignment of Fiscal Year 2024 National Opioid settlement funds. The board will also interview candidates for several town commissions and committees. Additionally, members will review FY 2025 Water Sewer budget proposals.

• Assignment of FY 2024 National Opioid settlement funds
• Approval of Chittenden Solid Waste District's proposed FY 2025 budget
• Interviews for Housing Commission and Zoning Board of Adjustment
• Reappointment of Elizabeth King to Cemetery Commission
• Review of FY 2025 Water Sewer operating and capital budget proposals

The Selectboard approved the FY25 budget for the Chittenden Solid Waste District and made several commission appointments. The board also authorized a settlement payment to SBA following an executive session.

• Approved Chittenden Solid Waste District FY25 budget (5-0)
• Appointed Anna Brouillette and Carolyn Ellenberger to Housing Commission (4-1)
• Appointed Alan Nye as representative and Marguerite Ladd as alternate to Chittenden Solid Waste District (5-0)
• Appointed Elizabeth King to Cemetery Commission through March 31, 2027 (5-0)
• Reappointed Charles Vile as Tree Warden (5-0)
• Authorized Town Manager to execute settlement agreement for payment owed to SBA (5-0)
• Approved April 1, 2024 minutes and check warrants #18200 and #18201 (5-0)
• Approved 2024 liquor license renewals, Conflict of Interest Policy revisions, and Arbor Day proclamation (5-0)

Planning Commission

The commission will hold public hearings regarding several residential development proposals. These include a 33-unit project at 18 and 30 Timberlane Drive and a 9-lot subdivision at 60 Colonel Page Road. A sketch application for two triplex buildings at 45 River Road is also on the agenda.

• 33-unit residential development (PUD-R) at 18 & 30 Timberlane Drive
• Subdivision of 45 River Road to create footprint lots for two triplex buildings
• 9-lot residential subdivision proposal at 60 Colonel Page Road

The commission approved a sketch plan for a triplex development at 45 River Road. Two other residential subdivision applications were continued to allow for further staff review or independent analysis.

• Approved sketch plan for 6 triplex units at 45 River Road (4-0)
• Continued public hearing for Pinewood Holdings 33-unit PUD-R for independent review (4-0)
• Continued 9-lot residential subdivision application at 60 Colonel Page Road for staff review (4-0)
• Approved 3/28/24 minutes with one name correction (5-0)
• Tabled 3/28/2024 draft minutes at start of meeting (4-0)

Energy Committee

The committee will review draft minutes from March 20, 2024, and introduce Shawn McNamara. Members will also prepare for a meeting with legislators on April 22 and discuss next steps for charter changes.

• Preparation for meeting with legislators on April 22
• Next steps for Charter Changes Working Group

The Essex Energy Committee approved its March 20 draft minutes and reviewed a slideshow and agenda for an April 22 meeting with state legislators, agreeing to send the materials to legislators by the following Monday. The committee discussed changing its charter to emphasize climate change and renaming itself the Essex Energy and Climate Committee, and learned the Selectboard can approve the name change; the commission-versus-committee question was left for a future meeting. Members also discussed outreach on the Champlain Valley Fair and town communications. No formal votes beyond approving the prior minutes were recorded.

• Approved draft minutes from 03/20/2024
• Agreed to send slideshow and agenda to legislators by Monday, April 15, ahead of the April 22 legislator meeting
• Requested EEC members forward questions to Will Dodge for inclusion in pre-meeting communication to legislators
• Determined the Selectboard can approve the proposed name change to Essex Energy and Climate Committee
• Deferred the commission-versus-committee discussion to the next meeting
• Next meeting proposed for May 1, 2024 at 7:00 pm

Conservation & Trails Committee

The committee will review development applications for 108 Colchester Road and 21 Essex Way. Members will consider a Tree Nursery MOU recommendation for the Selectboard and discuss VTrans culvert projects.

• Development review for 108 Colchester Road
• Development review for 21 Essex Way
• Tree Nursery MOU recommendation to the Selectboard
• VTrans Culvert Projects on VT Route 15, VT Route 289, and VT Route 2A
• Promotional material for Open Land/Farm Contract

The Conservation & Trails Committee approved the March 12 minutes and authorized a project to update the Meadows Edge street tree inventory. Members discussed upcoming Arbor Day activities and planned memos regarding culvert access and land purchase for a boat launch.

• Approved March 12, 2024 minutes (8-0)
• Approved amended agenda (6-0)
• Authorized Shannon Jackson to lead Meadows Edge street tree inventory and removal recommendations (8-0)
• Approved motion for Bino Cummings to report on land purchase off Route 117 for boat launch (8-0)

Economic Development Commission

The Economic Development Commission will meet to review partner updates and business items. The agenda consists primarily of procedural items.

The Commission appointed Chair Rebecca Robinson to lead the production of the Economic Development Vision RFP. Members also discussed coordinating with the Community Development Department regarding a Planning Commission resolution and business outreach efforts.

• Approved updated agenda (3-0)
• Approved amended 4/21/24 minutes (3-0)
• Appointed Rebecca Robinson to head Economic Development Vision RFP production

Selectboard

The Selectboard will meet to reorganize leadership and consider several town policies. The body will discuss the Chittenden County Communications Union District contract negotiations and a consultant for the 80 / 90 Upper Main Street planning project.

• Consultant for 80 / 90 Upper Main Street planning project
• Chittenden County Communications Union District contract negotiations
• Adoption of Local Emergency Management Plan
• Adoption of Tax Sale Policy
• Liquor License renewals

The Selectboard reorganized its leadership and approved several town policies and the 2024-2025 meeting schedule. The board selected Stantec as the consultant for the Upper Main Street project using ARPA funds and appointed a new member to the Police Community Advisory Board.

• Elected Tracey Delphia (Chair), Andy Watts (Vice-Chair), and Kendall Chamberlin (Clerk) (5-0)
• Approved Consent Agenda including March 18 minutes, check warrants, Emergency Management Plan, and liquor license renewals (5-0)
• Approved Stantec as consultant for Upper Main Street planning project (4-1)
• Approved revised Tax Sale Policy (5-0)
• Approved Rules and Regulations for Orderly Conduct of Business (5-0)
• Approved Conflict of Interest and Communications policies (5-0)
• Approved 2024-2025 meeting schedule (5-0)
• Appointed Vince Cuciti to the Police Community Advisory Board (4-1)

Planning Commission

The Planning Commission will meet to discuss the 2024 work plan and Development Review Board matters. The meeting includes a presentation from the Economic Development Commission regarding zoning changes for childcare.

• Zoning changes related to childcare
• Planning Commission Work Plan 2024
• DRB Discussion
• Election of officer for clerk

The commission appointed Georgia Lavigne as Clerk and approved the minutes from the March 14, 2024 meeting. Members discussed potential zoning changes for childcare facilities and the future structure of the Development Review Board (DRB).

• Appointed Georgia Lavigne as Clerk (4-0-1)
• Approved March 14, 2024 minutes with changes (6-0)
• Decided to add the evaluation of childcare as a permitted versus conditional use to 'The List'

Charter Review Committee

The Charter Review Committee will meet to discuss strategies for public outreach and review comments from the Selectboard regarding proposed charter amendments.

• Discussion of public outreach methods
• Review of Selectboard comments on proposed amendments
• Approval of February 28, 2024 meeting minutes

The Essex Charter Review Committee met on March 27, 2024, and decided it would not conduct public outreach because the Selectboard will handle that once the charter is submitted to them for review. The committee agreed to merge the original ordinances section back together for review at its next meeting, and to keep existing charter language unchanged for two sections. It also approved its February 28, 2024 minutes and set its next meeting for April 24, 2024.

• Decided the committee would not do public outreach; Selectboard will handle it after charter submission (no vote recorded)
• Agreed to merge the original ordinances section back together for review at the next meeting (no vote recorded)
• Agreed to use existing charter language with no changes for § 117-401 (no vote recorded)
• Agreed to use existing charter language with no changes for § 117-402 (no vote recorded)
• Approved February 28, 2024 minutes (5-0)
• Approved agenda amendment for March 27, 2024 (5-0)
• Approved motion to discuss committee mission, goals, and measurements (5-0)
• Adjourned meeting (5-0)

Cemetery Commission

The meeting scheduled for March 27, 2024, was cancelled. The provided text includes the cancelled agenda and minutes from previous meetings.

Economic Development Commission

The Economic Development Commission is meeting off-site at Browns River Maple. The body will vote on its participation in Explore Essex and the design of a Request for Proposals for a 2024 Economic Development Study.

• Vote on planning and participation in Explore Essex
• Vote on planning and designing the Request for Proposals for 2024 Economic Development Study

The Commission voted 3-0 to participate in the Explore Essex initiative. A motion to move the Economic Development Study RFP to the next meeting was accepted without objection. The meeting also featured a business outreach discussion with Browns River Maple regarding grants, tourism, and infrastructure needs, but no formal decisions were made on these topics.

• Approved minutes from 3/7/24 (3-0)
• Approved EDC participation in Explore Essex (3-0)
• Moved Economic Development Study RFP to next meeting
• Approved adjournment (3-0)

Energy Committee

The committee will review updates from the 2024 Town Meeting and the Town Plan. Members will outline topics for a planned meeting with legislators on April 22, 2024, and discuss next steps for a charter changes working group.

• Green Lantern Solar Siting (Executive Session)
• Update on 2024 Town Meeting and Town Plan
• CVF 2024 status report
• Charter changes working group next steps
• Facilities Manager position update

The committee decided to extract energy-specific sections from the approved Town Plan for use in legislative presentations. Members discussed preparations for a meeting with legislators on April 22, 2024, and potential involvement in the 2024 CVF.

• Approved draft minutes from 02/21/2024
• Decided to break out energy components of the approved Town Plan for presentations

Essex Free Library Board of Trustees

The Essex Free Library Board of Trustees will meet to discuss administrative updates and program evaluations. The agenda includes a review of bylaws and the status of the Library Capital Projects grant.

• Review of Bylaws
• Discussion of recordings of Library Board meetings
• Evaluation of Harm Reduction Pack program
• Strategic Plan and Community Survey updates
• Update on Library Capital Projects grant

The Board approved the previous meeting minutes and agreed to update the bylaws and Town Charter regarding the hiring and firing of the Library Director. Trustees also decided not to record board meetings until required by law. The strategic plan working group will incorporate the bylaw changes into their task list.

• Approved previous meeting minutes
• Agreed to align Town Charter and Library Bylaws on Library Director hiring/firing
• Agreed to rewrite executive session section of Bylaws to include patron confidentiality
• Decided against recording board meetings until required by law

Police Community Advisory Board

The Police Community Advisory Board is meeting to review a domestic violence policy and follow up on the 2024 work plan. The board will also discuss the Town Meeting Showcase and member replacements.

• Domestic Violence Policy presentation by Lt. Rob Kissinger
• 2024 Work Plan follow-up
• Town Meeting Showcase follow-up
• PCAB member replacement follow-up
• Review of Domestic Violence Resource Map

The board approved the February 20 minutes and agreed to use 'PCAB' as its official name. Members discussed a new statewide Domestic Violence Policy and the development of an EPD social media policy. The board also determined that leadership positions will be voted on annually.

• Approved February 20, 2024 minutes
• Adopted 'PCAB' as the official board moniker
• Determined Chair, Co-chair, and Secretary will be revoted annually
• Determined Chair Leo Duque and Advisor Jody Kamon will interview with the Essex Reporter

Selectboard

The Selectboard will consider the Town Manager's contract and evaluation, as well as the acceptance of a Stormwater Management Plan. The board will also discuss changes to the Tax Sale Policy and the transition to a Development Review Board.

• Interview of Ian Carroll for the Zoning Board of Adjustment
• Vermont Agency of Transportation presentation on Essex-Jericho Culvert Bundle project
• Champlain Water District Memorandum of Understanding for Emergency Distribution Operations Assistance
• Potential action on the joint Management Agreement with the City of Essex Junction and Tree Farm Management Group
• Discussion and potential action on changes to the Tax Sale Policy

The Essex Selectboard approved a new employment agreement for the Town Manager and authorized the Chair to give evaluation feedback, both on 4-0 votes after an executive session. In open session, the board appointed Ian Carroll to the Zoning Board of Adjustment (4-0), approved amendments to Tree Farm Management Group lease and management agreements (4-0 each), accepted the Stormwater Management Plan (4-0), and authorized an emergency water assistance agreement with Champlain Water District (3-1, Lawrence dissenting). The board also accepted a revised Tax Sale Policy for approval at a future meeting (4-0).

• Approved consent agenda including minutes and check warrants (4-0)
• Appointed Ian Carroll to Zoning Board of Adjustment, term expiring June 30, 2027 (4-0)
• Approved amendment to Tree Farm Management Group lease for 11-member board composition (4-0)
• Approved amendment to Tree Farm Management Agreement extending reservation season (4-0)
• Accepted Stormwater Management Plan (4-0)
• Authorized Town Manager to sign emergency water assistance agreement with Champlain Water District (3-1, Lawrence dissenting)
• Accepted revised Tax Sale Policy for approval at a future meeting (4-0)
• Authorized Selectboard Chair to give evaluation feedback to Town Manager (4-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a proposed commercial subdivision. The body will also address a zoning update request for childcare facilities and a commission resignation.

• Public hearing for 8-lot commercial subdivision at 15 Leo Drive (Parcel ID 2-008-004-203)
• Childcare Facilities Zoning update request from Economic Development Commission
• Resignation of John Mangan from the Planning Commission

The Planning Commission approved a sketch plan for a new 8-lot commercial subdivision at 15 Leo Drive. Approval is subject to a staff report and further review of traffic, groundwater, and buffering. The commission also approved minutes from February 8 and February 22, 2024.

• Approved sketch plan for 8-lot commercial subdivision at 15 Leo Drive (5-0)
• Approved February 8, 2024 minutes (5-0)
• Approved February 22, 2024 minutes with one minor change (5-0)

Conservation & Trails Committee

The committee will conduct development reviews for four specific properties. Members will also discuss a property conservation opportunity and reports regarding Tree City USA and the local tree nursery.

• Development review: 45 River Road
• Development review: 60 Colonel Page Road
• Development review: 18 Timberlane Drive
• Development review: Pinewood Section I
• Discussion of property conservation opportunity

The Conservation & Trails Committee voted 7-0 to have Steve Dowd write an agreement with the Town of Essex and Essex Center for Technology's forestry program for a tree farm project, including timeframe and dollar amount, to present to the select board. It also voted 7-0 to have members work with Kent on a 2024 Tree City USA work plan and on tracking tree-related spending, after learning the town cannot reapply for Tree City USA in 2024 because only $22,000 in documented CTC money was spent in 2023. The committee accepted Rusty Brink's resignation 6-1, with Shannon Jackson opposed, and approved the February 13, 2024 minutes 6-0. Development reviews of 45 River Road, 60 Colonel Page Road, 18 Timberlane Drive and Pinewood Section produced recommendations and requests for more detail, not final decisions.

• Approved amended agenda (6-0)
• Approved February 13, 2024 meeting minutes (6-0; Erin De Vries not voting, absent from previous meeting)
• Approved motion for Steve Dowd to write tree farm agreement with Town of Essex and Essex Center for Technology forestry program, including timeframe and dollar amount, for select board approval (7-0)
• Approved motion for CTC members to work with Kent on a 2024 Tree City USA work plan and on tracking/monitoring tree-related activities (7-0)
• Accepted resignation of Rusty Brink (6-1; Shannon Jackson opposed)
• Adjourned at 9:01PM (7-0)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing regarding a conditional use request. The board is reviewing a proposal to operate a short-term rental at 88 Old Colchester Road.

• Public hearing for short-term rental proposal at 88 Old Colchester Road (Tax Map 6, Parcel 4)

The Zoning Board of Adjustment approved Lori A. Burritt's application to operate a short-term rental in an accessory apartment at 88 Old Colchester Road. The approval was granted 3-0, subject to conditions including securing additional water allocation, obtaining a zoning permit, and adhering to police safety requirements. The board also approved the previous meeting's minutes and heard an introduction from Ian Carroll, who applied for an open board seat.

• Approved short-term rental application for 88 Old Colchester Road (3-0)
• Closed public hearing on the short-term rental application (3-0)
• Approved September 7, 2023 minutes with minor grammatical change (3-0)
• Introduced Ian Carroll as applicant for open ZBA seat

Economic Development Commission

The Economic Development Commission will meet to receive partner updates and discuss Explore Essex 2024 with Communications Director Tammy Getchell.

• Discussion of Explore Essex 2024 with Tammy Getchell

The commission reviewed updates on a $1.5 billion Chips Act award for GlobalFoundries and discussed the upcoming RFP process for a budgeted Economic Development Study. Members also coordinated efforts to support a childcare zoning resolution and the Explore Essex passport program.

• Approved amended agenda (3-0)
• Approved minutes from 2/15/24 (3-0)
• Adjourned meeting (5-0)

Housing Commission

The Housing Commission will meet to adopt minutes from November 1, 2023. The body will also discuss its work plan, assignments, and schedule.

• Adoption of November 1, 2023 minutes
• Discussion of work plan, assignments, and schedule

The Essex Housing Commission approved the minutes from November 1, 2023, by a 3-0 vote. The commission discussed housing data showing a decline in new unit construction relative to population growth and explored potential solutions such as accessory dwelling units and employer-subsidized housing. No new ordinances or funding were approved; the group agreed to review the new Town Plan and Act 47 regulations for future guidance.

• Approved November 1, 2023 minutes (3-0)
• Tabled proposal to change meeting time to weekday evenings
• Chair Deb Flannery announced resignation; succession discussed for next meeting
• Agreed to review Town Plan and Act 47 changes for future work plan

Selectboard

The Selectboard will hold an informational hearing to discuss articles for the 2024 Town Meeting Warning. The session focuses on reviewing proposed budget, planning, and reporting requirements.

• Article I: Proposed budget for fiscal year July 1, 2024 to June 30, 2025 in the amount of $16,106,421
• Article II: Proposed 2024 Town Plan
• Article III: Advisory request to list commercial properties receiving municipal tax stabilization benefits in the Town Annual Report
• Article IV: Advisory request to list names, titles, salaries, and benefits of all town employees in the annual report
• Article V: Election of one Moderator (1-year term) and one Selectboard member (3-year term)

The Essex Selectboard held a public informational hearing on the Australian ballot articles for the 2024 Town Meeting Warning. The board reviewed and discussed the proposed $16,106,421 FY2025 budget (Article I), the proposed 2024 Town Plan (Article II), and two advisory articles on annual report disclosures (Articles III and IV). No votes were taken on these articles; the meeting was for review and public input only. The only recorded vote was to adjourn, which passed 5-0 at 8:38 PM.

• No decisions on Articles I-IV; items were reviewed and discussed only
• Adjourned at 8:38 PM (5-0)

Charter Review Committee

The committee will review decisions made to date and discuss Selectboard comments regarding proposed amendments to Subchapters 2 and 3. The meeting also includes an update on testimony provided to the Senate Government Operations Committee.

• Discussion of proposed amendments to Subchapters 2 and 3
• Review of Selectboard comments on charter amendments
• Update on testimony provided to the Senate Government Operations Committee

The Essex Charter Review Committee voted 5-0 to ask the Selectboard to reconsider its recommendation against providing for an Energy Coordinator in the Charter, noting the position need not be paid. The committee also approved its January 24, 2024 minutes and amended the agenda, both 5-0, and worked through Selectboard comments on proposed charter amendments in Subchapters 2 and 3, accepting many changes and deferring several items for legal review or further research. No public comments were received. The next meeting is set for March 27, 2024.

• Amended the February 28, 2024 agenda to add discussion of the Senate hearing (5-0)
• Approved minutes of January 24, 2024 (5-0)
• Asked Selectboard to reconsider its recommendation against an Energy Coordinator in the Charter, noting it need not be a paid position (5-0)
• Accepted proposed changes to numerous Subchapter 2 sections, including § 117-201 through § 117-210
• Directed legal review of the word 'incapacity' and better definition of 'residency' in § 117-204
• Deferred several § 117-204 items (GD19–GD22) pending clarification of 'incapacity' and 'residency'
• Agreed to edit and combine § 117-301 with § 117-302, and to research and revisit § 117-302 and § 117-303
• Adjourned the meeting (5-0)

Selectboard

The Selectboard will consider several consent items, including sidewalk ramp construction bids and grant applications. Business items include discussions on the 2024-2025 meeting schedule and potential executive sessions regarding personnel and litigation.

• Awarding bid for 2024 ADA Compliant Sidewalk Ramp Project
• Application for U.S. Treasury Capital Projects Fund for Libraries grant
• Interview of Vince Cuciti for the Police Community Advisory Board
• Discussion regarding Town Manager contract
• Update on 80 & 90 Upper Main St. planning and development process

The Selectboard approved a consent agenda covering liquor license renewals, road standards, and a library grant application. The board also interviewed a volunteer for the Police Community Advisory Board but deferred the appointment decision.

• Approved Consent Agenda items A-G (3-0)
• Approved February 12, 2024 minutes (3-0)
• Approved check warrants #18183, #18193, and #18194 (3-0)
• Approved 1st, 2nd, and 3rd class liquor license renewal applications (3-0)
• Approved VTrans Certification of Compliance for Town Road and Bridge Standards and Network Inventory (3-0)
• Approved VTrans Annual Financial Plan for Town Highways (3-0)
• Awarded bid for 2024 ADA Compliant Sidewalk Ramp Project construction (3-0)
• Approved application for U.S. Treasury Capital Projects Fund for Libraries grant (3-0)

Planning Commission

The Planning Commission and Zoning Board are holding a joint workshop. The primary focus of the meeting is transition planning for the Development Review Board.

• Development Review Board Transition Planning workshop

The Essex Town Planning Commission and Zoning Board of Adjustment held a joint workshop on February 22, 2024, to plan the transition to a Development Review Board (DRB) that takes effect January 1, 2025. The two boards leaned toward a 7-member DRB with 0 alternates and agreed to the rest of the staff recommendations in the presentation. They also voted 7-0 to remove the draft minutes from the agenda and move them to the next meeting. No final binding decision was made; Community Development Director Katherine Sonnick plans to present the boards' direction to the Selectboard at its March 18 meeting.

• Voted 7-0 to remove draft minutes from the agenda and move them to the next meeting
• Leaned toward 7 members and 0 alternates for the DRB (no formal vote recorded)
• Agreed to the remaining staff recommendations in the DRB transition presentation (no formal vote recorded)
• No final decision made; direction to be presented to the Selectboard on March 18

Energy Committee

The committee is meeting to coordinate its presence at the 2024 Town Meeting and determine next steps for the CVF 2024 and the Enhanced Energy Plan. The agenda also includes updates on solar siting and the creation of a working group for charter changes.

• Town Meeting presence for 2024
• Town Plan Implementation and Enhanced Energy Plan next steps
• Status of Green Lantern Outreach regarding solar siting
• Creation of a working group for Charter Changes
• Resignation of Tom Yandow from the Facilities Manager position

The committee approved the minutes from January 17, 2024. Members discussed plans for tabling at the March 4 informational hearing and a potential name change to include 'Climate'. No other substantive votes were recorded.

• Approved draft minutes from 01/17/2024

Police Community Advisory Board

The Police Community Advisory Board will meet to continue developing its 2024 work plan. The meeting includes a presentation from Hannah Toof regarding the Howard Center and community outreach.

• Community Outreach/Howard Center Presentation by Hannah Toof
• Discussion of the 2024 Work Plan
• Review of the 2024 Year In Review Chiefs Report
• Review of EPD Response To Persons in Crisis

The board agreed to prioritize public outreach by establishing a presence at the pre-Town Meeting showcase and creating a dedicated page on the Town website. Members also received a list of contacts to assist with community engagement efforts.

• Approved January 23, 2024 minutes
• Approved agenda
• Agreed to have a presence at the pre-Town Meeting showcase
• Agreed to establish a CAB place on the Town website independent of the police department

Economic Development Commission

The Economic Development Commission will discuss and vote on a childcare zoning resolution. The body will also review NBRC funds for a town project and plan for Town Meeting Day.

• Childcare Zoning Resolution discussion and vote
• NBRC Funds for Town Project and associated letter of support
• 2024 Town Meeting Day table plans
• Draft discussion of business outreach communication
• Business highlight featuring Salt & Bubbles

The Economic Development Commission approved a resolution requesting the Essex Planning Commission update zoning regulations to allow childcare facilities and services throughout the town. The commission also discussed Town Meeting Day planning and heard a business highlight from Salt & Bubbles.

• Approved resolution to update zoning regulations for childcare facilities (4-0)
• Approved amended agenda (4-0)
• Approved minutes from 2/1/24 (4-0)

Conservation & Trails Committee

The Conservation & Trails Committee will meet to discuss development reviews and environmental reports. The body will consider a boundary line adjustment and a sketch plan for specific local properties.

• Boundary Line Adjustment for 18 + 30 Timberlane Drive
• Sketch Plan for 15 Leo Drive
• Tree City USA re-application
• Tree Nursery and Ash tree removal reports
• Arbor Day celebration discussion

The committee approved minutes from two previous meetings. Members discussed development reviews for Timberlane Drive and Leo Drive, and coordinated upcoming Arbor Day and Town Meeting Day activities.

• Approved December 12, 2023 meeting minutes (7-0)
• Approved January 9, 2024 meeting minutes (7-0)

Selectboard

The Selectboard will hold a regular meeting to discuss the upcoming Town Meeting and Fire Department Impact Fee Phase I. The board will also consider several approvals regarding town highways, a bond loan, and a vehicle replacement.

• Discussion of development plans for 80 & 90 Upper Main St.
• Approval of Fire Department Car 10 replacement purchase
• Approval of Vermont Bond Bank loan for Service Line Inventory
• Approval of pre-application for Northern Border Regional Commission Catalyst Grant
• Approval to mail ballots to active, registered voters for Essex Westford School District

The Essex Selectboard approved its consent agenda 4-1, with Kendall Chamberlin dissenting, covering items such as January 29 minutes, check warrants, a private driveway street name, 2024 town highway acceptance, a Vermont Bond Bank loan for service line inventory, Police Community Advisory Board advertising, a Fire Department Car 10 replacement, form PVR-4155, a Northern Border Regional Commission Catalyst Grant pre-application, and mailing school district ballots. The board also heard a Town Meeting preview of a proposed $16.1 million budget with a projected 4.24% tax rate increase ($80.36 for the average home) and a presentation on a possible Fire Department impact fee. The board voted 5-0 to enter executive session to discuss the Town Manager's evaluation and 5-0 to exit at 8:14 p.m., then adjourned 5-0.

• Approved consent agenda as presented (4-1, Chamberlin dissenting)
• Approved minutes of January 29, 2024 (part of consent agenda)
• Approved check warrants #18191 (01/24/24) and #18192 (02/02/24) (part of consent agenda)
• Approved acknowledgement of street name for private driveway (part of consent agenda)
• Approved 2024 Acceptance of Town Highways (part of consent agenda)
• Approved Vermont Bond Bank loan for Service Line Inventory (part of consent agenda)
• Approved advertising for Police Community Advisory Board opening (part of consent agenda)
• Approved Fire Department Car 10 replacement purchase (part of consent agenda)

Planning Commission

The Planning Commission is holding public hearings for a 9-lot residential subdivision and a 33-unit Planned Unit Development. The body will also consider a lot subdivision and a site plan extension.

• Public hearing for a 33-unit PUD-R at 18 & 30 Timberland Drive
• Public hearing for a 9-lot residential subdivision at 60 Colonel Page Road
• Proposed subdivision of 9.02-acre lot at 57 Osgood Hill Road into two parcels
• Site plan approval extension for 35 Thompson Drive
• Update on Development Review Board (DRB) Transition

The Essex Town Planning Commission approved a sketch plan for a 9-lot residential subdivision on Chapin and Colonel Page Roads, with conditions to address the Fire Chief's driveway concern, a possible slope waiver, and runoff impacts. The Commission also continued the public hearing for Pinewood Holdings' 33-unit Planned Unit Development to April 11, 2024, setting a March 6, 2024 deadline for the applicant to submit additional materials on steep slopes and a waiver request. In other business, the Commission approved the January 25, 2024 minutes and granted a one-year extension of Site Plan Approval #PC:2022-7 for 35 Thompson Drive.

• Approved sketch plan for 9-lot subdivision on Chapin and Colonel Page Roads with conditions (5-0)
• Continued Pinewood Holdings 33-unit PUD public hearing to April 11, 2024, with applicant materials due March 6, 2024 (4-0)
• Approved January 25, 2024 minutes as written (4-0)
• Granted 1-year extension of Site Plan Approval #PC:2022-7 for 35 Thompson Drive (4-0)
• Approved consent agenda for Gerber 2-lot subdivision at 9.02 acres (5-0)

Housing Commission

The Housing Commission will meet to adopt minutes from November 1, 2023. The body will also discuss its work plan, assignments, and schedule.

• Adoption of November 1, 2023 minutes
• Discussion of work plan, assignments, and schedule

Zoning Board of Adjustment

The agenda is procedural boilerplate. No applications were filed, and no business is scheduled for this meeting.

Economic Development Commission

The Economic Development Commission will meet to receive partner updates and discuss an attendance policy. The commission may vote on the proposed attendance policy during the meeting.

• Discussion and possible vote on Attendance Policy

The Essex Economic Development Commission approved an amended agenda and the minutes from its January 18, 2024 meeting, then approved a new attendance policy without amendments (4-0). The Commission discussed a resolution requesting changes to zoning regulations to allow child care facilities in more locations, with supporting documentation to be provided at a future meeting; no vote on the resolution was recorded. A partner from the Northern Border Regional Council announced $50 million in available funding for infrastructure projects, with a March 15 deadline for the first round, and the Commission discussed writing a letter of recommendation for the Town Center waterline project.

• Approved amended agenda (4-0)
• Approved minutes from 1/18/24 (4-0)
• Approved attendance policy without amendments (4-0)
• Adjourned meeting (4-0)

Cemetery Commission

The Cemetery Commission discussed the inventory of military grave markers and fundraising for new markers. The body also reviewed the condition of a town-owned shed and a request for a bench installation.

• Declined a request for the installation of a bench
• Inventory of 218 graves regarding military markers and flags
• Town reviewing condition and providing estimates for shed maintenance
• Discussion of accepting donations via cash or check for grounds upkeep
• Sexton providing gravestone repair estimates

Selectboard

The Selectboard will hold public hearings regarding the Fiscal Year 2025 Municipal Budget and Capital Budget. The meeting includes discussions on various Town Meeting ballot questions, potential volunteer appointments, and budget presentations.

• Public hearing: Fiscal Year 2025 Municipal Budget
• Public hearing: Fiscal Year 2025 Capital Budget and Five-Year Plan
• Presentation: Green Mountain Transit fiscal year 2025 budget proposal
• Presentation: Fiscal year 2023 financial audit
• Clean Water State Revolving Fund Application for Center Road Forcemain Replacement Project

The Selectboard approved the Fiscal Year 2025 municipal budget of $16,106,421 and the capital budget and five-year plan. They also appointed two volunteers to the Energy Committee and approved warnings for the 2024 Town Meeting, including voter-backed petitions on commercial tax stabilization and staff salaries.

• Approved FY2025 municipal budget of $16,106,421 (4-1)
• Approved FY2025 capital budget and five-year plan (3-2)
• Appointed Geetha Ganesan and Mukesh Kumar to Energy Committee (5-0)
• Approved warnings for 2024 Town Meeting and Informational Hearing (5-0)
• Approved mailing ballots to active voters who request them (5-0)
• Appointed Lorraine Zaloom to Charter Review Committee (4-1)
• Approved consent agenda excluding Item C (5-0)
• Entered executive session for pending litigation (5-0)

Planning Commission

The Planning Commission will discuss the Capital Plan and FY25 Capital Budget. The body will also review a plan amendment for a property on West Sleepy Hollow Road and establish its 2024 work plan.

• Final Plan Amendment for 258 & 260 West Sleepy Hollow Road to eliminate a boundary line and relocate structures
• Discussion of Capital Plan and FY25 Capital Budget
• 2024 Planning Commission Work Plan

The Essex Town Planning Commission approved a final plan amendment to eliminate the boundary line between two lots and relocate structures within the proposed building envelope at 258-260 West Sleepy Hollow Road in the Conservation (C1) zone. The commission also accepted the agenda, approved prior meeting minutes, and held discussions on the FY25 capital budget, a 2024 work plan, and the upcoming transition to a Development Review Board. No other substantive decisions were made.

• Approved final plan amendment to eliminate lot line and relocate structures at 258-260 West Sleepy Hollow Road (7-0)
• Accepted agenda as warned (6-0)
• Approved November 9, 2023 minutes as written (6-0-1, Parkins abstained)
• Approved November 16, 2023 minutes as written (6-0-1, Parkins abstained)

Charter Review Committee

The committee is meeting to organize its leadership and establish a meeting schedule. Members will discuss Selectboard comments regarding the proposed Preamble and Sections 1 and 2 of the charter. The body will also review the status of 2023 proposed charter amendments in the legislative session.

• Election of Chair and Secretary
• Approval of meeting schedule
• Request to fill open seats on the Charter Review Committee
• Discussion of proposed Preamble and Sections 1 and 2
• Update on 2023 proposed charter amendments

The committee elected its leadership and approved a meeting schedule running through July 2024. Members voted to remove a proposed Preamble from the Charter and reviewed several sections regarding town powers and annexation.

• Appointed Bruce Post as Chair (3-0)
• Appointed Charles Tabone as Secretary (3-0)
• Approved meeting schedule for February through July 2024 (3-0)
• Voted to strike the recommendation to add a Preamble to the Charter (2-1)
• Approved keeping existing charter language for annexation procedures (§ 117-101)
• Approved proposed changes to Powers of the Town (§ 117-103 (a))
• Approved keeping existing charter language for Electric Power Systems (§ 117-103 (d))
• Authorized Chair to notify Selectboard regarding adding new committee members (3-0)

Police Community Advisory Board

The Police Community Advisory Board will meet to discuss its work plan for 2024. The board will also review crime statistics for the Essex Police Department from 2022-2023.

• Police Community Advisory Board Work Plan for 2024
• Crime Stats for EPD 2022-2023
• FY 2023 Crime Activity Statistics (7/1/2022 – 06/30/2023)
• 2023 EPD Town of Essex / City of Essex Junction Report Summary
• Rule 13 (State of Vermont)

The Police Community Advisory Board adopted the creation of a community survey to gauge "how we are doing," the first such survey in three years. The board discussed listening sessions, outreach formats, and whether to meet more often, with Chair Leo Duque asking members to be ready to decide at the next meeting whether to meet every two weeks. The board also approved the December 19, 2023 minutes and the meeting agenda, and heard from police staff about a rise in juvenile crime, auto thefts linked to TikTok videos, and car crashes. No members of the public spoke, and the meeting adjourned at 7:38pm.

• Approved the meeting agenda
• Approved minutes from December 19, 2023
• Adopted creation of a community survey on police performance, first in three years
• Agreed Gwendolyn Evans would test the survey for accessibility challenges faced by disabled residents
• Directed board to have the 2024 work plan in writing by the next meeting
• Directed board to discuss at the next meeting whether to meet every two weeks
• Adjourned at 7:38pm (motion by Christina Hagestad, unanimously seconded)

Economic Development Commission

The Economic Development Commission will meet to discuss business items and receive partner updates. The agenda includes a meeting with Gaston Weed Company.

• Meeting with Gaston Weed Company

The Essex Economic Development Commission approved its amended agenda and the minutes from its January 4, 2024 meeting, both on 4-0 votes. The commission discussed, but did not vote on, a draft attendance policy, staffing an EDC table at Town Meeting Day on March 4, a proposed resolution to make child care an allowed use town-wide, February business outreach, and food truck zoning questions. Member Ken Signorello proposed preparing a formal child care resolution for a future meeting addressed to the Planning Commission; there were no objections, but no vote was taken. The commission also heard a business outreach presentation from Ebo Singleton of the Gaston Weed Company at 100 Center Road.

• Approved amended agenda including attendance policy, Town Meeting table, child care zoning, and food trucks (4-0)
• Approved minutes from the 1/4/24 meeting (4-0)
• No objections to Signorello preparing a formal child care zoning resolution for a future meeting (no vote recorded)
• Adjourned the meeting (4-0)

Essex Free Library Board of Trustees

The Board of Trustees will meet to discuss preparations for the Town Meeting and review the library's strategic plan. The agenda includes a policy review regarding materials selection and safety updates.

• Town Meeting preparation
• Policy review: Materials Selection
• Strategic Plan discussion
• Safety updates regarding Narcan and Covid

The Board of Trustees approved a pilot program to offer Narcan harm reduction bags. The Board also approved the Material Selection Policy with minor changes.

• Approved Material Selection Policy with minor changes (unanimous)
• Approved pilot program to offer Narcan harm reduction bags (unanimous)
• Approved January 17, 2024 meeting minutes

Energy Committee

The Energy Committee is meeting to prepare for 2024 and discuss the implementation of the Town Plan and Enhanced Energy Plan. The body will also review legislative updates and charter changes.

• Preparation for 2024 CVF
• Town Plan Implementation and Enhanced Energy Plan next steps
• Green Lantern Outreach and solar siting status
• Charter changes
• One vacancy on the Energy Committee

The committee adopted minutes from September and December 2023. Members discussed preparations for the 2024 CVF, potential solar siting, and a proposal to add climate goals to the committee's charter.

• Adopted draft minutes from 12/29/2023
• Adopted draft minutes from 09/21/2023

Police Community Advisory Board

The Police Community Advisory Board is meeting to establish its work plan for 2024. The board will also review crime statistics for the Essex Police Department from 2022-2023.

• Work Plan for 2024
• Review of EPD Crime Stats for 2022-2023
• Review of State of Vermont Rule 13

The board received a presentation on the Essex Police Department's use of force definitions, training protocols, and statistics. Members discussed the development of a 2024 work plan and reviewed attendance expectations for achieving a quorum.

• Approved agenda
• Approved October 17, 2023 minutes
• Approved November 23, 2023 minutes

Conservation & Trails Committee

The committee will conduct a sketch review for 60 Colonel Page and discuss the approval of its annual report. Members will also consider splitting the committee into separate trail and conservation groups.

• Sketch review for 60 Colonel Page
• Approval of CTC annual report
• Discussion on splitting CTC into separate trail and conservation groups
• Arbor Day report
• AARP Walk Audit Tool Kit

The Conservation & Trails Committee voted 9-0 to approve its annual report, which was prepared by Kent and covers the committee's work over the past year plus projects in early planning stages. The committee also voted 9-0 to move the AARP Walk Audit Tool Kit discussion to an action item, and voted 9-0 to adjourn at 7:52 PM. A sketch review for 60 Colonel Page was presented, with comments to be passed along before the February meeting, and the committee discussed possibly splitting into separate trails and conservation groups. The December 12 meeting minutes were not included in the agenda packet and will be reviewed at the February meeting.

• Approved moving AARP Walk Audit Tool Kit to action item A (9-0)
• Approved CTC annual report, to be finalized by Thursday (9-0)
• Adjourned meeting at 7:52 PM (9-0)
• December 12 CTC minutes not reviewed; deferred to February meeting
• 60 Colonel Page sketch review presented; comments to be passed along before February meeting
• Discussed splitting CTC into separate trails and conservation groups; no vote recorded

Selectboard

The Selectboard is conducting a public hearing on the 2024 Essex Town Plan and considering a vote to put the plan before voters on March 5, 2024. The board will also discuss the FY 2025 budget and potential site development at 80 and 90 Upper Main St.

• Public hearing on the 2024 Essex Town Plan
• Discussion of site development at 80 & 90 Upper Main St.
• Approval of Vermont Bond Bank loan for Center Road Force Main Replacement Project
• Awarding bid for Essex Route 15 Water Line Upgrade
• Applications for Sand Hill Road Traffic Study and Stormwater CCTV Inspection

The Selectboard approved moving the 2024 Town Plan to an Australian ballot for voters on March 5, 2024. The board also authorized the use of the VT Alert system and approved specific capital fund balance assignments.

• Approved moving 2024 Town Plan to voter ballot on March 5 (5-0)
• Approved MOU for use of VT Alert notification system (5-0)
• Assigned $150,894 fund balance: $50,894 for road reconstruction and $100,000 for a new salt shed (4-1)
• Approved FY 2025 capital budget amendments and warned a public hearing (3-2)
• Appointed Andy Watts as alternate to Chittenden County Communications Union District (4-1)
• Approved Consent Agenda including Vermont Bond Bank loan for Center Road Force Main Replacement and Route 15 Water Line Upgrade bid (5-0)

Economic Development Commission

The Economic Development Commission is meeting to discuss its workplan and assign commissioners to lead specific initiatives. The meeting includes updates from the Greater Burlington Industrial Corp.

• Discussion on EDC workplan decisions and initiative leadership
• Partner updates from Greater Burlington Industrial Corp.

The Commission established commitments to recommend zoning changes for childcare and retail uses at Saxon Hill and to update temporary signage ordinances. Members also agreed to create a new onboarding document for businesses and collaborate with neighboring economic development commissions.

• Approved minutes from 12/7 (3-0)
• Approved that Reading File Submissions be sent directly to O'Sullivan (3-0)
• Committed to develop zoning recommendations for childcare and food/retail uses at Saxon Hill
• Committed to develop changes to the temporary sign ordinance for local businesses
• Committed to produce an onboarding document for new businesses
• Committed to assess Saxon Hill Industrial Growth and incubator opportunities

Zoning Board of Adjustment

The meeting scheduled for January 4, 2024, was canceled. The agenda states there were no applications to review.

Housing Commission

The Housing Commission will meet to adopt minutes from November 1, 2023. The body will also discuss its work plan, work assignments, and schedule.

• Adoption of November 1, 2023 minutes
• Discussion of work plan, work assignments, and schedule