Evansdale public meetings in 2023

December 26 Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on December 26, 2023, due to lack of business. The agenda is purely procedural, indicating no items to discuss or decide at this session.

• Meeting cancelled due to lack of business

Council

The Evansdale City Council approved the December 19, 2023 agenda, consent agenda (including department reports and prior meeting minutes), and Resolution 6781 authorizing payment of bills and transfers, all by unanimous 3-0 votes. Councilor Osborne was honored with a plaque for her service. No public discussion occurred. The meeting adjourned at 6:13 p.m.

• Approved December 19, 2023 agenda (3-0)
• Approved consent agenda including November department reports and December 5 meeting minutes (3-0)
• Approved Resolution 6781 authorizing payment of bills and transfers (3-0)

City Council

The Evansdale City Council is holding a regular meeting with a largely procedural agenda. The main actions are approving the consent agenda, which includes accepting November department reports and minutes from the December 5 meeting, and passing Resolution 6781 to authorize payment of bills and transfers. No substantive policy decisions or public hearings are scheduled.

• Resolution 6781 authorizing payment of bills and transfers
• Acceptance of November reports from departments including Police, Fire, Library, and Public Works
• Approval of December 5, 2023 regular meeting minutes
• Public discussion period open for resident input

Library Board

The Evansdale Public Library Board of Trustees will hold its monthly meeting on December 18, 2023, to approve minutes and bills, and to vote on the library's disaster plan/active shooter plan, the 2024 budget, and a new vice president. The board will also discuss contracting with other cities, new board member orientation, policy changes, and other operational matters. The meeting is scheduled to take place at the library's Gathering Room.

• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Approve 2024 budget
• Vote on electing new Vice President
• Preapproval to pay December bills in January up to $2,000
• Discussion on contracting with other cities

Meeting

The Board of Trustees will meet to discuss the proposed FY 2024-2025 budget. The meeting includes votes on investment policies, employee pay, and changes to fire protection fee billing.

• Resolution No. 443: Changing fire protection fee from annual to quarterly billing and adjusting rates
• Proposed FY 2024-2025 Budget discussion
• Resolution No. 441: Revised Investment Policy and Procedures
• Resolution No. 442: Amending Resolution No. 372 to increase exposure limit
• Resolution No. 444: Authorizing Office Manager to certify liens for unpaid bills

The Evansdale Water Works Board of Trustees approved several resolutions, including changing the fire protection fee from annual to quarterly billing with adjusted rates, and a $4/hour equity pay increase for the office manager. The board also adopted a revised investment policy, authorized the office manager to certify liens, and approved attendance at the 2024 IRWA conference. A discussion on water rate tiers was tabled for further review.

• Approved Resolution No. 443 changing fire protection fee from annual to quarterly billing and adjusting rates (2-0)
• Approved office manager equity pay increase of $4.00 per hour effective immediately (2-0)
• Adopted Resolution No. 441 Revised Investment Policy and Procedures (2-0)
• Adopted Resolution No. 442 amending Resolution No. 372 to increase exposure limit (2-0)
• Adopted Resolution No. 444 authorizing office manager to certify liens for unpaid bills (2-0)
• Approved attendance at 2024 IRWA Annual Conference for two staff at cost not to exceed $1,807.00 (2-0)
• Approved transfers and payment of claims as listed (2-0)
• Ceased Zoom subscription due to lack of use (2-0)

Meeting

The Evansdale Storm Water Commission will meet to discuss storm water inspections and fiscal year 2024 drain repairs. The meeting includes updates from the storm water contact person, Chris Schares.

• Storm Water Inspections continuance
• Storm Water drain repair FY24

The Evansdale Storm Water Commission met and discussed ongoing storm water inspections and the need for drain repairs, noting that the average cost of a new storm water drain has risen to $4,500–$5,500 from $2,500. A list of streets needing repairs was distributed. No formal decisions or votes were taken on these items; the only actions were approval of the agenda and previous minutes, and adjournment.

• Approved December 13, 2023 agenda (unanimous)
• Approved October 13, 2022 minutes (unanimous)
• Adjourned at 8:09 a.m. (5-0)

City Council

The Evansdale City Council is meeting to handle routine business, including a nuisance abatement extension request, liquor license renewal, and approval of consent agenda and resolution calendar items. Key actions include authorizing payments for the Michigan Lift Station and Wastewater Treatment Plant rehabilitation projects, approving a tax abatement for a new dwelling, and considering a second reading of an ordinance to change library board terms.

• Nuisance abatement extension request at 303 Miner Dr.
• Liquor license renewal for Kuger's Feed n Drinks (Class C Retail Alcohol License)
• Resolution 6777: tax abatement for new dwelling at 1120 Toriver Ave.
• Resolution 6778: $34,010 pay application #5 to Denver Underground & Grading for Michigan Lift Station Rehabilitation Project
• Resolution 6779: $214,535.64 pay application #8 to Woodruff Construction for Wastewater Treatment Plant Rehabilitation Project

Park Board

The board approved a $46,095 bid from Aspro to overlay the Angels Park parking lot, which was $14,000 under budget. They also approved a $2,418 bid from B&B Builders for a memorial brick pad at Willow Run Dog Park, and a $99 Workamper News Gold Membership upgrade. An ad for a maintenance position was tabled until the next meeting.

• Approved $46,095 bid from Aspro for Angels Park parking lot overlay
• Approved $2,418 bid from B&B Builders for Willow Run Dog Park memorial brick pad
• Approved $99 Workamper News Gold Membership upgrade
• Tabled $49+ ad in Workamper News for maintenance position until next meeting
• Approved December 4, 2023 agenda
• Approved November 6, 2023 meeting minutes
• Approved bills and authorized payment

Park Rec Board

The Evansdale Park and Recreation Board will vote on several bids and contracts, including a $2,418 brick pad at Willow Run Dog Park and a $46,095 parking lot overlay at Angels Park. They will also consider upgrading a Workamper News membership and placing a job ad, plus discuss maintenance and camp host salaries and duties. The meeting includes routine approvals of minutes and bills.

• Approve bid from B & B Builders for Willow Run Dog Park Memorial Brick Pad, not to exceed $2,418
• Approve bid from Aspro to overlay Angels Park parking lot, not to exceed $46,095
• Upgrade Workamper News membership to Gold, annual fee $99.00
• Place ad in Workamper News for Maintenance position, $49.00 for first 100 words plus $1 per word
• Discuss Park Maintenance salary/contract/duties/hours and Camp Host contract/salary/hours

November 28 Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on November 28, 2023, due to lack of business. The agenda contains only this cancellation notice and no other items.

• Meeting cancelled due to lack of business

Council

The council adopted Ordinance 696 authorizing use of the State Income Setoff Program after waiving the third reading, and approved a $585,474.97 payment for the wastewater treatment plant rehabilitation project. Other actions included appointing a Water Works trustee, approving a memorial flag installation, extending a lot closing, and tabling a request to retain a decommissioned police vehicle.

• Adopted Ordinance 696 authorizing State Income Setoff Program (5-0)
• Approved pay application #7 of $585,474.97 for Wastewater Treatment Plant Rehabilitation (5-0)
• Appointed Daniel Loftus as Water Works Utility Board Trustee (5-0)
• Approved memorial flag installation at W. Gilbert Dr. and Grand Blvd. (5-0)
• Extended closing of Eagles Landing Lots 4, 5, & 6 through Jan 31, 2024 (5-0)
• Tabled request to retain 2012 Chevrolet Tahoe as backup emergency vehicle (5-0)
• Approved first reading of Ordinance 697 amending library board terms to three years (5-0)
• Approved liquor license renewal for Station Mart 2 effective 12/20/23 (5-0)

City Council

The Evansdale City Council will vote on routine consent items, including department reports, minutes, and a liquor license renewal, plus resolutions authorizing bill payments and a $585,474.97 pay application for the Wastewater Treatment Plant Rehabilitation Project. They will also consider appointments, a memorial flag installation, extending a lot closing, and two ordinance readings.

• Resolution 6765: $585,474.97 pay application #7 to Woodruff Construction for Wastewater Treatment Plant Rehabilitation
• Liquor License Renewal for Station Mart 2 effective 12/20/23
• Appointment of Daniel Loftus to Water Works Utility Board (term 01-01-2024 to 12-31-2029)
• Request to install memorial flag at W. Gilbert Dr. and Grand Blvd. for Rick Murray
• Ordinance 696 (2nd reading) authorizing State Income Setoff Program; Ordinance 697 (1st reading) changing library board terms to 3 years

Library Board

The Evansdale Public Library Board of Trustees will vote on the library's disaster/active shooter plan and a behavior/conduct policy, and review the 2024 budget. They will also discuss contracting with other cities and board member terms.

• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Vote on Behavior/Conduct Policy
• Budget review for 2024
• Preapproval to pay November bills in December up to $2,000
• Discussion on contracting with other cities

The Evansdale Public Library Board of Trustees approved the October meeting minutes, October bills of $779.59, and pre-approved November bills up to $2,000. They also approved a Behavior/Conduct Policy and discussed but tabled the disaster plan, pending a handoff from former member Dottie Wear. The 2024 budget was reviewed and will be revisited in December.

• Approved October 2023 meeting minutes (3-0)
• Approved payment of October 2023 bills totaling $779.59 (3-0)
• Pre-approved payment of November 2023 bills up to $2,000 (3-0)
• Approved Behavior/Conduct Policy as written (3-0)
• Tabled disaster plan/active shooter policy pending handoff
• Tabled new board member orientation package
• Tabled policy edit for new board member terms
• Tabled pre-approval of bills into new policy

Meeting

The Evansdale Public Library Board of Trustees will vote on the library's Disaster Plan/Active Shooter plan and a Behavior/Conduct Policy, and will review the 2024 budget. They will also discuss contracting with other cities and other administrative matters.

• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Vote on Behavior/Conduct Policy
• Budget review for 2024
• Preapproval to pay November bills in December up to $2,000
• Discussion on contracting with other cities

Meeting

The Evansdale Water Works Board of Trustees is meeting to consider two resolutions that would amend existing fee structures: one eliminating the Capital & Maintenance Charge and another changing the Construction Charge to a quarterly rate. The board will also discuss the FY2023 annual financial report, a five-year plan, and the proposed FY2024-2025 budget revenues, along with routine approvals of minutes and financial reports.

• Resolution No. 439: Amending Resolution No. 433 to eliminate the Capital & Maintenance Charge
• Resolution No. 440: Amending Resolution No. 384 to change the Construction Charge to a quarterly rate
• Update on Pressure Reducer Valve at the Lafayette Road connection
• Discuss & approve Office Manager equity pay increase
• Discuss & approve the Five-Year Plan

The Evansdale Water Works Board of Trustees approved resolutions eliminating the Capital & Maintenance Charge and changing the Construction Charge from a 1-30 day billing at $15.00 to a quarterly billing at $45.00. The board also updated the investment policy, increased the ACH exposure limit to $40,000, and approved the FY2023 Annual Financial Report. Several items were tabled, including the pressure reducer valve repair and office manager equity pay increase.

• Approved Resolution No. 439 eliminating the Capital & Maintenance Charge effective November 13, 2023 (2-0)
• Approved Resolution No. 440 changing Construction Charge to quarterly billing at $45.00 effective December 1, 2023 (2-0)
• Approved updated investment policy with recommended changes (3-0)
• Approved keeping credit card limits at $5,000 per manager (3-0)
• Approved increasing ACH exposure limit to $40,000 (3-0)
• Approved FY2023 Annual Financial Report (2-0)
• Approved five-year plan with changes including hydrant replacement and Mary Drive looping (3-0)
• Approved changing fire protection fee to quarterly billing with increased rates effective February 1, 2024 (3-0)

Council

The Evansdale City Council approved a consent agenda including October meeting minutes and a traffic enforcement request from Cedar Valley Youth Sports. They also passed a resolution calendar with five items, including a $111,739.15 payment for the Michigan Lift Station Rehabilitation Project. Separately, they authorized $9,977.60 for repairs to a John Deere 310SJ tractor and $1,703.70 for squad car repair. The first reading of Ordinance 696, authorizing use of the State Income Setoff Program, was approved. Councilor Seible was absent.

• Approved consent agenda including Oct. 17 meeting minutes and Cedar Valley Youth Sports traffic enforcement request (3-0)
• Approved Resolution 6759 authorizing payment of bills and transfers (3-0)
• Approved Resolution 6760 approving FY2023 Urban Renewal Report (3-0)
• Approved Resolution 6761 approving FY2023 Street Finance Report (3-0)
• Approved Resolution 6762 authorizing City Clerk to certify TIF Debt with County Auditor (3-0)
• Approved Resolution 6763 authorizing $111,739.15 pay application #4 for Michigan Lift Station Rehabilitation Project (3-0)
• Approved $9,977.60 for John Deere 310SJ repairs with Murphy Tractor & Equipment (3-0)
• Approved $1,703.70 for squad car #17 repair with Advanced Automotive (3-0)

City Council

The Evansdale City Council will vote on a consent agenda, a resolution calendar, and several individual items, including a $111,739.15 payment for the Michigan Lift Station Rehabilitation Project, a $9,977.60 repair for a John Deere 310SJ, a $1,703.70 squad car repair, and the first reading of an ordinance authorizing the State Income Setoff Program. The meeting also includes approval of the FY2023 Urban Renewal Report and Street Finance Report, and a request from Cedar Valley Youth Sports for extra traffic enforcement on Friday and Saturday evenings from Thanksgiving to Christmas.

• Resolution 6762 authorizing City Clerk to certify TIF Debt with County Auditor
• Resolution 6763 authorizing pay application #4 to Denver Underground & Grading for $111,739.15 for the Michigan Lift Station Rehabilitation Project
• Request from Public Works Director to complete required repairs to the John Deere 310SJ for $9,977.60 with Murphy Tractor & Equipment
• Request from Chief Dean to authorize repair of squad car #17 for $1,703.70 with Advanced Automotive
• Ordinance 696 adding a new section authorizing use of the State Income Setoff Program, 1st reading

Park Board

The board approved $1,606.50 for campground site extensions, $460.50 for recycled asphalt, and $1,000 for disc golf course development. It also allowed CVYSA to keep all proceeds from the Christmas lights fundraiser. No other substantive decisions were made.

• Approved $1,606.50 for campground site extensions (motion carried)
• Approved $460.50 for recycled asphalt for Fogdall addition (motion carried)
• Approved allowing CVYSA to keep all proceeds from Christmas lights fundraiser (motion carried)
• Approved $1,000 from line item #6490 for disc golf course development (motion carried)

Park Rec Board

The Evansdale Park and Recreation Commission will meet to discuss and potentially act on several items, including rock/asphalt overlays in the campground, use of Christmas lighting fundraiser funds by CVYSA, and a request for additional Disc Golf funding. The board will also review bills, reports, and an invoice from Iowa Wall Sawing, and begin budget discussions.

• Discussion/possible action on rock/asphalt overlays in campground
• Discussion/possible action on CVYSA use of monies collected for Christmas lighting fundraiser at campground
• Request for additional funding for Disc Golf
• Discussion about Iowa Wall Sawing Invoice
• Upcoming budget discussion

October 24 Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on October 24, 2023, due to lack of business. This agenda is purely procedural, indicating no items to discuss or decide.

• Meeting cancelled due to lack of business

Council

The council approved the consent agenda including department reports and resolutions for bill payments, the FY23 annual financial report, and a $143,120.81 pay application for the wastewater treatment plant rehabilitation project. They also approved a $1,760 purchase of body armor vests (offset by a $1,365 federal grant) and a $2,352.17 less lethal launcher plus $256.31 in pepper spray for police use. Discussion occurred about potential cost recovery for the Eagles Landing roadway project due to unanticipated truck traffic.

• Approved October 17, 2023 agenda (3-0)
• Approved consent agenda including department reports and minutes (3-0)
• Approved Resolution 6756 authorizing payment of bills and transfers (3-0)
• Approved Resolution 6757 approving FY23 annual financial report and publication (3-0)
• Approved Resolution 6758 authorizing pay application #6 of $143,120.81 for wastewater treatment plant rehabilitation (3-0)
• Approved purchase of 2 body armor vests for $1,760 offset by $1,365 federal grant (3-0)
• Approved purchase of less lethal launcher for $2,352.17 and pepper spray for $256.31 (3-0)

Library Board

The Board of Trustees will meet to vote on several policy updates, including a disaster and active shooter plan, a cellular use policy, and a circulation policy. The meeting also includes discussions regarding library equipment disposal, operating hours, and holiday scheduling.

• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Vote on Cellular Use Policy
• Vote on Circulation Policy
• Vote on New Board members orientation information package
• Preapproval to pay October bills in November up to $2,000

The Evansdale Public Library Board of Trustees approved September meeting minutes, September bills of $468.99, and pre-approved October bills up to $2,000. They also voted to amend the Cellular Use Policy and Circulation Policy, and discussed a disaster plan still in progress. No decisions were made on the Code of Conduct policy or contracting cities.

• Approved September 2023 meeting minutes (5-0)
• Approved September bills of $468.99 (5-0)
• Pre-approved October bills up to $2,000 (5-0)
• Amended Cellular Use Policy (5-0)
• Amended Circulation Policy (5-0)
• Discussed but did not vote on Disaster Plan/Active Shooter policy
• Code of Behavior/Conduct Policy tabled to November meeting
• Holiday schedule: Erika to work day after Thanksgiving and Dec. 26; Dec. 23 to be discussed later

Meeting

The Evansdale Water Works Board of Trustees is meeting to handle routine approvals, renew a $125,000 certificate of deposit, and add $20,000 to the water tower painting fund. They will also discuss utility billing at 911 Evans Road, possible changes to the Rules & Regulations, and rescheduling the November meeting.

• Renew Operating Fund Savings CD No. 24619 for $125,000.00
• Add $20,000.00 to Capital Expenditures-Water Tower Painting CD No. 24626, total $60,000.00
• Update on Pressure Reducer Valve at Lafayette Road connection
• Discuss City of Evansdale utility billing at 911 Evans Road
• Discuss changes to the Rules & Regulations

The Evansdale Water Works Board of Trustees approved a 750,000-gallon monthly cap on water usage charged to the City of Evansdale for the geothermal system at 911 Evans Road, after the system used over two million gallons in October. The board also eliminated the maintenance charge and changed the construction charge to $45 per quarter, renewed a $125,000 operating fund CD, and added $20,000 to a water tower painting CD for a total of $60,000. The November meeting was moved to November 13th. All votes were 2-0.

• Approved 750,000-gallon monthly water usage cap for city's 911 Evans Road bill (2-0)
• Eliminated maintenance charge and changed construction charge to $45 per quarter (2-0)
• Renewed $125,000 Operating Fund Savings CD for 12 months (2-0)
• Added $20,000 to Capital Expenditures-Water Tower Painting CD, renewing at $60,000 for 12 months (2-0)
• Moved November meeting to November 13, 2023 (2-0)
• Approved agenda and consent agenda including September minutes, accounts reconciliation, and treasurer's report (2-0)
• Approved payment of claims totaling $64,000+ and September revenue report (2-0)

Park Board

The board approved a request to have holes drilled for a push button shower system in the shower house, not to exceed $450, previously authorized by phone vote. They also discussed a request for an additional $2,000 for disc golf tee signs, campground closure plans, and CVYSA's Christmas lights proposal. No final decisions were made on those items.

• Approved $450 for shower system drilling with Iowa Wall Systems (motion by Rick, second by Ron, carried)
• Approved agenda and minutes of September 11, 2023 (motions carried)
• Approved bills and authorization to pay (motion by Rick, second by Joe, carried)

Park Rec Board

The Evansdale Park and Recreation Commission is meeting to approve routine items including the agenda, minutes, and bills, and to hear reports on various park facilities. They will also consider two spending requests: drilling holes for a push-button shower system (not to exceed $450, previously approved by phone vote) and purchasing rock for a site extension on the upper level.

• Request to have holes drilled for push button shower system in shower house with Iowa Wall Systems, not to exceed $450
• Request to purchase rock for site extension on upper level
• Reports on Disc Golf, Dog Park, Park maintenance, Campground, CVYSA, and Sign update

Council

The council voted 1-3 against moving forward with traffic cameras on the Evansdale portion of I-380/20, failing due to lack of quorum. They also tabled a nuisance abatement hearing for a resident who did not appear, and postponed a dangerous dog removal hearing for further investigation. Several routine items were approved, including consent agenda items, a $2,500 valve repair, and postponing the sale of a 2012 Chevrolet Tahoe.

• Denied traffic camera consideration on I-380/20 (1-3)
• Tabled Weisenberger nuisance abatement hearing (3-1)
• Postponed dangerous dog removal hearing for investigation (4-0)
• Approved consent agenda including permits, license renewals, and street closures (4-0)
• Approved Resolution 6754 for payment of bills and Resolution 6755 for $61,772.80 lift station pay application (4-0)
• Approved $2,500 repair of leaking flow control valve at Community Response Center (4-0)
• Tabled Community Response Center security system until quotes received (4-0)
• Postponed sale of 2012 Chevrolet Tahoe due to squad vehicle shortage (4-0)

City Council

The Evansdale City Council is holding a regular meeting with hearings on a nuisance abatement and a dangerous dog removal, plus several action items. Key discussions include repairing a flow control valve, considering a security system, and evaluating traffic cameras on the I-380/20 portion. The council will also vote on consent agenda items like liquor license renewals and road closures for events.

• Hearing on nuisance abatement for Weisenberger property
• Hearing on removal of dangerous dog (pit bull mix) from city limits
• Liquor license renewals for Fareway Stores #067, Ray's Super Market, Pilot Travel Center #637
• Resolution 6755: pay application #3 to Denver Underground & Grading for $175,807.95 for Michigan Lift Station Project
• Request to repair leaking flow control valve at Community Response Center for $2,500

September 26 Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on September 26, 2023, because there is no business to conduct. This is a procedural cancellation with no items for discussion or decision.

• Meeting cancelled due to lack of business

City Council

The Evansdale City Council will consider routine approvals including consent agenda items, liquor license renewal, and several resolutions authorizing payments for construction projects. They will also vote on agreements for an archaeological survey for the Lafayette Rd. project and lift station maintenance, and hold the third reading of Ordinance 695 on council compensation.

• Resolution 6752: $232,420.68 pay application to Woodruff Construction for Wastewater Treatment Plant Rehabilitation
• Resolution 6753: $61,772.80 pay application to Denver Underground & Grading for Michigan Lift Station Rehabilitation
• Agreement with Bolton & Menk for archaeological survey for Lafayette Rd. Project, $15,171
• Agreement with Electric Pump for annual lift station pump maintenance, $2,500
• Ordinance 695 Council Compensation, 3rd reading

Library Board

The Evansdale Public Library Board of Trustees will vote on the library's disaster plan, operating hours, and several policies, including cell phone use and circulation. They will also decide on disposing of old printers/copiers and the holiday schedule. The meeting includes routine approvals of minutes and bills.

• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Vote on Hours of Operation
• Vote on New Board members orientation information package
• Decision on disposal for old printers/Copiers
• Preapproval to pay September bills in October up to $2,000

The Evansdale Public Library Board of Trustees approved the August 2023 meeting minutes and paid August bills totaling $9,980.64. They also pre-approved September bills up to $2,000. Several items were discussed but not voted on, including hours of operation, a disaster plan, and a cellular use policy.

• Approved August 2023 meeting minutes (5-0)
• Approved payment of August bills for $9,980.64 (5-0)
• Pre-approved payment of September bills up to $2,000 (5-0)

Meeting

The Evansdale Water Works Board of Trustees will meet to approve routine financial reports and payments, purchase a hydraulic valve turner, set a wage and benefits package for a new office clerk, and adopt a resolution authorizing the office manager to certify liens for unpaid bills. They will also discuss utility billing for a specific property and review employee manual changes.

• Approve purchase of hydraulic valve turner
• Approve wage and benefits package for new Office Clerk
• Pass Resolution No. 438 authorizing Office Manager to certify liens for unpaid bills
• Discuss City of Evansdale utility billing for 123 North Evans Rd
• Review and approve changes to Employee Manual

The Evansdale Water Works Board of Trustees approved the purchase of a hydraulic valve turner for up to $11,000, adopted numerous revisions to the Employee Manual (excluding changes to longevity tiers and bereavement leave), and authorized training for staff. The board also ceased billing the City of Evansdale for water at 123 North Evans Rd and passed a resolution authorizing the office manager to certify liens for unpaid bills.

• Approved purchase of hydraulic valve turner not to exceed $11,000 (3-0)
• Approved Employee Manual revisions with exceptions for longevity tiers, bereavement leave, and added liability waiver (3-0)
• Approved training for Dylan Brown at cost not to exceed $1,386 (3-0)
• Approved wage and benefits for new office clerk Judy Burggraf at $22/hr with $1 increase after 90 days (3-0)
• Authorized Judy Burggraf to attend Municipal Utility Law 101 Workshop up to $130 (3-0)
• Approved removing Sandra Clements and adding Judith Burggraf to all bank accounts and ACH authorizations (3-0)
• Approved ceasing water billing for City of Evansdale at 123 North Evans Rd effective immediately (3-0)
• Adopted Resolution No. 438 authorizing office manager to certify liens for unpaid bills (3-0)

Park Board

The Evansdale Park Board approved several items including mixing valves for campground showers not to exceed $970, a refund request for a 10-day camping credit, and a request to use Angels Island for a memorial event. The disc golf project is about $2,000 over budget, and the board will discuss additional funding at the next meeting. The board also approved a campground maintenance supervisor job description and new signage.

• Approved mixing valves for campground showers by Service Air, not to exceed $970
• Approved 10-day camping credit refund for Christie Twaites
• Approved request from Angels Island Memorial Board to use Angels Island on October 21, 2023
• Approved campground maintenance supervisor job description
• Approved rescheduling October meeting to October 9, 2023
• Discussed disc golf project being about $2,000 over budget; funding request to be on next agenda
• Discussed CVYSA plans for a Christmas light fundraiser at the campground and a flag football league

Park Rec Board

The Evansdale Park and Recreation Board will consider routine approvals including bills, minutes, and reports, plus a refund request and a sign update. They will also vote on installing mixing valves in campground showers for up to $970, a job description for a maintenance supervisor, and a request to use Angels Island for a memorial event.

• Approval to install mixing valves in Campground Showers by Air Services, not to exceed $970
• Approval of Campground Maintenance Supervisor job description
• Approval of request from Angels Island Memorial Board to use Angels Island on October 21, 2023
• Refund request from Christie Twaites
• Request to reschedule October meeting to October 9, 2023

Council

The Evansdale City Council approved the sale of Lots 4, 5, & 6 in Eagles Landing Subdivision to BC Mach 3, LLC, and rescinded a prior county-wide communications agreement before approving a new one. The council also tabled decisions on a security system for city hall, the sale of a decommissioned Tahoe, and the third reading of a council compensation ordinance. A new Library Board member was appointed.

• Approved purchase agreement with BC Mach 3, LLC for Lots 4, 5, & 6 Eagles Landing Subdivision (Resolution 6747) (4-0)
• Rescinded Resolution 6727 approving county-wide consolidated Communications 28E Agreement (4-0)
• Approved Resolution 6748 for new county-wide consolidated Communications 28E Agreement (4-0)
• Appointed City Clerk (4-0)
• Approved Resolution 6749 for City Clerk compensation (4-0)
• Tabled security system for City Hall until budget session (4-0)
• Tabled sale of 2012 Chevrolet Tahoe (min. bid $10,000) until October 3, 2023 meeting (4-0)
• Tabled 3rd reading of Ordinance 695 (Council Compensation) until effective date verified (4-0)

City Council

The Evansdale City Council will hold a public hearing and vote on a purchase agreement with BC Mach 3, LLC for Lots 4, 5, and 6 in the Eagles Landing Subdivision. The council will also consider rescinding and replacing a county-wide communications agreement, appoint a city clerk, and set a minimum bid for a surplus vehicle.

• Public hearing and Resolution 6747 for sale of Lots 4, 5, & 6 Eagles Landing Subdivision to BC Mach 3, LLC
• Rescind Resolution 6719 and approve Resolution 6748 for county-wide consolidated Communications 28E Agreement
• Appoint City Clerk and set compensation via Resolution 6749
• Post sale of 2012 Chevrolet Tahoe with minimum bid of $10,000
• Ordinance 695 Council Compensation, 3rd reading

Library Board

The Evansdale Public Library Board of Trustees will meet to approve routine items like minutes and bills, and to vote on several policies including bylaws, compensation, and a disaster plan. They will also decide on the director's annual performance evaluation with a 3% pay increase, new board member orientation, holiday schedule, and closing for Evansdale Days.

• Vote on Library Bylaws policy
• Vote on Library Policies/Compensation Policy
• Vote on Disaster Plan/Active Shooter plan
• Vote on director's performance evaluation and 3% pay increase
• Preapproval to pay August bills up to $2,000

The Evansdale Public Library Board of Trustees approved the library's compensation policy, conducted the director's annual evaluation with a 3% pay increase, and authorized closure for Evansdale Days. All votes were unanimous 3-0.

• Approved July 2023 meeting minutes (3-0)
• Approved payment of July bills totaling $1,641.68 (3-0)
• Pre-approved payment of August bills up to $2,000 (3-0)
• Approved the Evansdale Public Library Compensation Policy as amended (3-0)
• Approved director's performance evaluation and 3% pay increase (3-0)
• Approved library closure on Saturday, September 16, 2023 for Evansdale Days (3-0)

Meeting

The Evansdale Public Library Board of Trustees will vote on several policies, including the library bylaws, compensation policy, and a disaster plan. They will also decide on the director's annual performance evaluation and a 3% pay increase, as well as the holiday schedule and closure for Evansdale Days.

• Vote on library bylaws policy
• Vote on library policies/compensation policy
• Vote on disaster plan/active shooter plan
• Vote on director's 3% pay increase
• Preapproval to pay August bills up to $2,000

August 22 Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on August 22, 2023, due to lack of business. This is a procedural cancellation with no items to discuss or decide.

• Meeting cancelled due to lack of business

Meeting

The Evansdale Water Works Board of Trustees is meeting to handle routine approvals, including minutes, financial reports, and claims payments. They will also vote on several operational items, such as purchasing a hydraulic valve turner, authorizing an employee to attend a workshop, designating bank signatories, and adopting a resolution on lien certification. The board will discuss updates on infrastructure projects and consider changes to the employee manual.

• Approve purchase of hydraulic valve turner
• Adopt Resolution No. 438 authorizing office manager to certify liens for unpaid bills
• Authorize employee to attend IAMU Pressure Monitoring Workshop
• Designate signatories for checking and savings accounts
• Review and approve changes to Employee Manual

Council

The Evansdale City Council unanimously appointed Amy Schaefer as interim city clerk and approved several resolutions, including one to place a Local Option Sales Tax (L.O.S.T.) election on the ballot and another to set a public hearing for the sale of city property. The council also passed the second reading of an ordinance adjusting council compensation by a 3-2 vote.

• Appointed Amy Schaefer as interim city clerk (5-0)
• Approved August 15, 2023 agenda (5-0)
• Approved consent agenda including July reports and J&M Displays insurance (5-0)
• Approved Resolution 6739 authorizing payment of bills and transfers (5-0)
• Approved Resolution 6740 authorizing pay application #4 to Woodruff Construction for $319,711.52 (5-0)
• Approved Resolution 6741 calling for L.O.S.T. election and establishing uses of proceeds (5-0)
• Approved Resolution 6742 calling for library board term amendment (5-0)
• Approved Resolution 6743 setting compensation for interim city clerk (5-0)

City Council

The Evansdale City Council will consider several resolutions and appointments, including appointing Amy Schaefer as interim City Clerk, authorizing a $319,711.52 payment for the wastewater treatment plant rehabilitation project, and calling for a Local Option Sales Tax (L.O.S.T.) election. The council will also set compensation for the interim clerk, consider a request to replace tires on a John Deere 544K for $7,200, and hold a second reading of an ordinance on council compensation. A closed session is scheduled to discuss potential real estate purchase or sale.

• Appoint Amy Schaefer as interim City Clerk
• Resolution 6740: Pay application #4 to Woodruff Construction for $319,711.52 for wastewater treatment plant rehabilitation
• Resolution 6741: Call for L.O.S.T. election and establish uses of proceeds
• Resolution 6743: Set compensation for interim City Clerk
• Request to replace tires on John Deere 544K with D & D Tire for $7,200

Park Board

The Evansdale Park Board approved several expenditures for campground and park maintenance, including up to $1,000 for bridge sealant and $3,100 for shower hardware, and authorized posting the Head of Maintenance position following Roger Strohecker's resignation effective October 18, 2023. The board also approved a one-year contract extension for CVYSA and discussed a future playground request, mud hole repairs, disc golf pad relocation, and a potential pickleball court. A request to use a tent site for a camper was declined.

• Approved one-year CVYSA contract extension (motion carried)
• Accepted resignation of Roger Strohecker as Head of Maintenance, effective 10/18/2023 (motion carried)
• Authorized posting of Head of Maintenance position (motion carried)
• Approved up to $1,000 for bridge sealant and supplies (motion carried)
• Approved up to $3,100 for shower hardware purchase and installation (motion carried)
• Approved up to $188 for traffic cones (motion carried)
• Declined request to use tent site for a camper (board consensus)
• Tabled CVYSA playground request to budget planning period (discussion only)

Park Rec Board

The Evansdale Park and Recreation Board will consider renewing the CVYSA contract for one year, accept the resignation of the Deerwood Campground head of maintenance, and discuss filling that position. The board will also vote on several purchases, including shower hardware, traffic cones, and water sealant for Angels Park bridge, and may seek quotes for chip sealing the campground roadway.

• Renewal of CVYSA contract – one year
• Resignation of Roger Strohecker, Head of Maintenance, Deerwood Campground, effective 10/18/2023
• Request to post Head of Maintenance position – Deerwood Campground
• Purchase shower hardware (push button) not to exceed $2,964.53
• Purchase traffic cones not to exceed $188 per 12-pack

Council

The council approved and adopted Ordinances 693 and 694, granting electric and gas franchise agreements to MidAmerican Energy. They also approved a $23,138 pump replacement at the wastewater plant, a $2,500 fireworks donation for Evansdale Days, and a $6,266 salt/sand mix purchase from Waterloo. A first reading of Ordinance 695 to increase council compensation from $50 to $75 per meeting passed 3-1.

• Approved Resolution 6737 increasing meal reimbursement by $10 per day (4-0)
• Approved $23,138 RAS pump replacement at wastewater plant (4-0)
• Approved $2,500 fireworks donation to Evansdale Chamber for September 16 celebration (4-0)
• Approved $6,266 purchase of salt/sand mix from city of Waterloo (4-0)
• Approved $5,215.37 repair of John Deere backhoe/loader with Murphy Tractor (4-0)
• Adopted Ordinance 693 approving Electric Franchise Agreement with MidAmerican Energy (4-0)
• Adopted Ordinance 694 approving Gas Franchise Agreement with MidAmerican Energy (4-0)
• Approved first reading of Ordinance 695 increasing council compensation from $50 to $75 per meeting (3-1)

City Council

The Evansdale City Council will consider several items, including adopting electric and gas franchise agreements with MidAmerican Energy, approving a $23,138 wastewater pump replacement, and increasing meal reimbursement by $10 per day. They will also discuss security system options for City Hall and consider a fireworks donation for the Evansdale Days celebration.

• Ordinance 693: Electric Franchise Agreement with MidAmerican Energy (third reading)
• Ordinance 694: Gas Franchise Agreement with MidAmerican Energy (third reading)
• Request to replace RAS pump at wastewater treatment plant for $23,138
• Resolution 6737: Increase meal reimbursement by $10 per day
• Fireworks donation of $2,500 to Evansdale Chamber for Evansdale Days

July 25 2023_Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on July 25, 2023, because not enough members are available to form a quorum. No business will be conducted at this scheduled time.

• Meeting cancelled for lack of quorum

Library Board

The Evansdale Public Library Board of Trustees will vote on several policy items, including the library's bylaws, general policies, and a disaster/active shooter plan. They will also decide on a copier purchase and approve routine bills and the budget report.

• Vote on Evansdale Public Library Bylaws policy
• Vote on Evansdale Library Policies
• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Copier Purchase Decision/Vote
• Preapproval to pay July bills in August up to $2,000

The Evansdale Public Library Board of Trustees approved the library's updated bylaws and entered a lease for a Ricoh printer/fax system at $118.48/month. They also approved paying June bills of $4,511.95 and pre-approved up to $2,000 for July bills. The disaster plan remains in progress, and a compensation policy discussion was tabled to August.

• Approved June 2023 meeting minutes (4-0)
• Approved payment of June bills totaling $4,511.95 (4-0)
• Pre-approved payment of July bills up to $2,000 (4-0)
• Approved Evansdale Public Library Bylaws as amended July 24, 2023 (4-0)
• Approved lease contract for Ricoh printer/fax system at $118.48/month (4-0)

Meeting

The Evansdale Public Library Board of Trustees will meet to approve routine items like June minutes and bill payments, and to vote on several policy documents including the library bylaws, general policies, and a disaster/active shooter plan. They will also decide on purchasing a copier. The meeting is a regular monthly business meeting with no public hearings or major budget decisions beyond routine approvals.

• Approval of June 2023 meeting minutes
• Approval to pay June bills
• Preapproval to pay July bills in August up to $2,000
• Vote on library bylaws, policies, and disaster/active shooter plan
• Vote on copier purchase

Meeting

The Evansdale Hardship and Grievance Committee is meeting to review current applications and discuss matters. The agenda is mostly procedural, including call to order, pledge, roll call, and approval of agenda and minutes.

• Review current applications submitted
• Discussion

The Hardship and Grievance Commission approved all eight applications for exemption from garbage collection fees. The next meeting is scheduled for January 18, 2024, with officer elections to be held.

• Approved July 20, 2023 agenda (5-0)
• Approved January 19, 2023 minutes (5-0)
• Approved all eight garbage fee exemption applications (5-0)

Council

The council approved second readings of ordinances for electric and gas franchise agreements with MidAmerican Energy, both by 5-0 votes. A request to install a guard rail on Grand Blvd. was tabled for fact-finding. The council also approved a modified city clerk job description and a new purchasing policy. Discussion on security options for City Hall was tabled pending quotes from Hawkeye Alarm.

• Approved Ordinance 693 (Electric Franchise Agreement - MidAmerican Energy) second reading (5-0)
• Approved Ordinance 694 (Gas Franchise Agreement - MidAmerican Energy) second reading (5-0)
• Tabled request for guard rail at Grand Blvd. curve south of Arbutus (5-0)
• Approved modified City Clerk job description (5-0)
• Approved Resolution 6736 approving Purchasing Policy (5-0)
• Tabled security options for City Hall until quotes from Hawkeye Alarm received (5-0)
• Approved Consent Agenda including liquor license for Evansdale Chamber Mud Volleyball Event (5-0)
• Approved Resolution Calendar including pay applications and agreements (5-0)

City Council

The Evansdale City Council will hold its regular meeting on July 18, 2023, with several action items including approval of consent agenda items, resolutions authorizing payments for construction projects, and second readings of electric and gas franchise agreements with MidAmerican Energy. The council will also discuss a Community Response Center, a wastewater treatment plant update, a guard rail request, and security options for City Hall.

• Resolution 6730: $326,010.27 payment to Woodruff Construction for Wastewater Treatment Plant Rehabilitation Project
• Resolution 6729: $13,472.27 final retainage payment to Baker Enterprises for Deerwood Sanitary Sewer Project
• Ordinance 693: Electric Franchise Agreement with MidAmerican Energy, second reading
• Ordinance 694: Gas Franchise Agreement with MidAmerican Energy, second reading
• Request from Richard Marquette for guard rail at curve on Grand Blvd. south of Arbutus

Meeting

The Evansdale Water Works Board of Trustees approved the purchase of an electric valve turner for up to $11,000 and discussed a resident's concerns about water quality in Casebeer Heights, advising him to log future issues. The board also tabled discussion on a timeclock system and received an update on the pressure reducer valve project.

• Approved electric valve turner purchase up to $11,000 (3-0)
• Tabled timeclock system discussion to next meeting
• Approved agenda and consent agenda (3-0)
• Approved payment of claims and transfers (3-0)

Park Board

The Evansdale Park Board approved replacing a campground hot water heater with Aire Services for up to $2,892. They also discussed dog park rules, CVYSA contract extension, campground maintenance issues, and pool/sprinkler rule enforcement. No other formal votes were taken.

• Approved $2,892 hot water heater replacement at campground (motion carried)
• Approved July 10 agenda (motion carried)
• Approved May 1 and June 5 minutes (motion carried)
• Approved bills and authorization to pay (motion carried)

Park Rec Board

The Evansdale Park and Recreation Board is meeting to approve routine items like minutes and bills, and to discuss or take action on several campground-related topics. Key actions include authorizing a water heater replacement at the campground for up to $2,892 and discussing purchasing barriers and pool/sprinkler use. Reports will cover the treasurer, dog park, CVYSA, disc golf, sewer project, and campground.

• Authorization to replace hot water heater at campground with Aire Services, not to exceed $2,892
• Discussion/action on purchasing barriers for campground
• Discussion/action on pools/sprinkler use in campground
• Park signage update
• Approval of bills and authorization to pay

Council

The council approved first readings of electric and gas franchise agreements with MidAmerican Energy, adopted park regulation amendments, and authorized a $1,200 tree removal. It also approved a 'no connection' requirement for a property at 322 Rae Street contingent on DNR opinion, and set a $10,000 minimum bid for a 2012 Chevrolet Tahoe sale.

• Approved first reading of Ordinance 693 (Electric Franchise Agreement with MidAmerican Energy) (4-0)
• Approved first reading of Ordinance 694 (Gas Franchise Agreement with MidAmerican Energy) (4-0)
• Adopted Ordinance 692 amending Park Regulations (4-0)
• Approved $1,200 tree removal estimate with Maurer Tree Service at 318 Norma (4-0)
• Approved 'No Connection' requirement at 322 Rae Street contingent on DNR opinion (4-0)
• Approved sale of 2012 Chevrolet Tahoe with minimum bid of $10,000 (4-0)
• Rescinded Resolution 6719 (county communications 28E Agreement) and approved Resolution 6727 (new agreement) (4-0)
• Approved consent agenda including June meeting minutes, fireworks permit, treasurer's report, and road closure for Blessing Evansdale Day (4-0)

City Council

The Evansdale City Council will hold a public hearing and consider first readings of ordinances granting MidAmerican Energy 25-year electric and gas franchises, which include a 0% franchise fee. The council will also vote on consent agenda items, resolutions, and several other matters, including a road closure request and tree removal estimates.

• Public hearing and first reading of Ordinance 693 (electric franchise) and Ordinance 694 (gas franchise) with MidAmerican Energy for 25 years
• Resolution 6727 approving county-wide consolidated Communications 28E Agreement (rescinding Resolution 6719)
• Approval of 'No Connection' requirement at 322 Rae Street
• Approval of estimate with Maurer Tree Service for tree removal at 318 Norma
• Consider sale of 2012 or 2013 Chevrolet Tahoe

June 27 2023_Planning Zoning

The Evansdale Planning and Zoning Commission will not hold its scheduled June 27, 2023 meeting because there is not enough members present to form a quorum. No items were discussed or decided.

• Meeting cancelled due to lack of quorum

City Council

The Evansdale City Council is meeting to approve Resolution 6723, which authorizes payment of bills and transfers totaling $10,372.27 for the general fund, plus $84,311.02 in prepayments. The agenda also includes public discussion, mayor and council reports, and approval of the meeting agenda. No other substantive items are listed.

• Resolution 6723 authorizes $10,372.27 in general fund payments, including $4,450 for a city hall copier purchase and $1,584 for dog park mulch.
• Prepayments include $81,691.48 to Baker Concrete & Excavating for the park sanitary sewer project.
• Other prepays cover library books, programming supplies, police equipment, and office supplies.
• May revenues reported at $1,155,194.00 across all funds, including $548,140.42 in debt service and $174,890.60 in sewer fund.

Council

The council approved Resolution 6723 authorizing payment of bills and transfers, including past-due copier and fire truck repair costs, by a 3-1 vote. Councilor Seible voted no, citing concerns about city payment processes and the need for better checks and balances. The council also discussed job descriptions and agreed to place them on a future agenda for city attorney review.

• Approved Resolution 6723 authorizing payment of bills and transfers (3-1)
• Agreed to place job descriptions on next agenda for city attorney review

Council

The council tabled the sale of a 2012 Chevrolet Tahoe pending review of selling a 2013 Tahoe instead. They approved a MidAmerican Gas and Electric Franchise Agreement without a franchise fee, and set a public hearing for a 25-year franchise renewal. Several routine items were approved on consent, including liquor licenses and cigarette permit renewals.

• Tabled sale of 2012 Chevrolet Tahoe pending further info on selling 2013 Tahoe (5-0)
• Approved MidAmerican Gas and Electric Franchise Agreement without franchise fee (5-0)
• Approved Resolution 6722 setting public hearing for 25-year franchise renewal (5-0)
• Approved Ordinance 692 (second reading) amending Park Regulations (5-0)
• Tabled security options for City Hall until further info obtained (5-0)
• Approved advertising for vacant city position after reviewing job descriptions (5-0)
• Approved consent agenda including Lofty's Bike/Car Night, liquor license, cigarette permits (5-0)
• Approved Resolution 6720 (bills) and Resolution 6721 ($81,691.48 pay app for Deerwood Sewer) (5-0)

City Council

The Evansdale City Council is meeting to consider several routine items, including a franchise agreement with MidAmerican Energy, a pay application for the Deerwood Sanitary Sewer Project, and a second reading of a park regulations ordinance. The agenda also includes consent items like liquor licenses, cigarette permits, and a request for a road closure for a Bike/Car Night event.

• Resolution 6721 authorizing pay application #3 to Baker Enterprises for $81,691.48 for the Deerwood Sanitary Sewer Project
• Resolution 6722 setting a public hearing date to renew a 25-year franchise agreement with MidAmerican Energy Company
• Ordinance 692 amending Park Regulations, second reading
• Consideration of sale of 2012 Chevrolet Tahoe
• Request from Lofty's to hold Bike/Car Night on July 7th with road closure from 6:00 p.m. to 10:00 p.m.

Library Board

The Evansdale Public Library Board of Trustees will vote on the library's bylaws, policies, and a disaster/active shooter plan. They will also elect board officers and approve the director's appraisal and compensation. Routine items include approving May minutes and paying bills.

• Vote on Evansdale Public Library Bylaws policy
• Vote on Evansdale Library Policies
• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Board elections for President, Vice President, Treasurer
• Director appraisal and compensation approval

The board approved April minutes and bills ($561.15), pre-approved June bills up to $2,000, and tabled decisions on bylaws and library policies until next month. No new business was introduced.

• Approved April 2023 meeting minutes (5-0)
• Approved payment of April bills totaling $561.15 (5-0)
• Pre-approved payment of June bills up to $2,000 (5-0)
• Tabled decision on Evansdale Public Library Bylaws until July meeting
• Tabled decision on Library Policies until July meeting
• Voted to keep current officers in their positions (4-0, Hansen abstained)
• Director appraisal and compensation discussion deferred to July meeting

Meeting

The Evansdale Water Works Board of Trustees will meet to approve routine reports and payments, discuss and approve a repair to the water tower entrance door, and authorize an employee to take an online water system course. The board will also pass several resolutions, including setting compensation for the upcoming fiscal year and naming depositories for funds, and will authorize moving money into certificates of deposit.

• Repair of Water Tower entrance door
• Resolution No. 435 Fixing Compensation for FY 2023-2024
• Resolution No. 434 Naming Depositories for Water Works Funds
• Renewal of Reserve Operating Funds CD No. 23273 for $100,000.00
• Moving funds to CDs: Garbage $22,000, Meter $38,000, Sewer $42,000

The Evansdale Water Works Board of Trustees approved several resolutions including naming depositories, fixing compensation for FY2023-2024, disposing of paid invoices from before June 30, 2018, and authorizing the office manager to certify liens for unpaid bills. They also approved moving reserve and savings accounts to higher-rate institutions and authorized a water tower door repair not to exceed $1,980. All votes were unanimous (2-0) with two members present.

• Approved Resolution No. 434 Naming Depositories for Water Works funds (2-0)
• Approved Resolution No. 435 Fixing Compensation of Board and Employees for FY2023-2024 (2-0)
• Approved Resolution No. 436 To Dispose of Paid Invoices paid prior to June 30, 2018 (2-0)
• Approved Resolution No. 437 Authorizing Office Manager to Certify Liens for Unpaid Bills (2-0)
• Approved moving $100,000 CD to CFCCU for six months at 5.054% (2-0)
• Approved moving three savings accounts (garbage, meter, sewer deposits) to Farmers State Bank for eight months at 5.05% (2-0)
• Approved repair of water tower entrance door by Huff Contracting Inc not to exceed $1,980 (2-0)
• Approved enrolling plant operator in Kirkwood Community College online course for $175 (2-0)

Council

The council approved a plan to reconstruct Lafayette Road using asphalt paving with concrete curbs and gutters, as recommended by engineer Adrian Holmes. Several ordinances were adopted on third reading, including changes to park board compensation (from $20 to $40 per meeting), mayor's salary (from $55,193 to $56,849, with a second increase deferred to 2025), speed limit increases on Gilbert Drive and Grand Boulevard (from 25 to 30 mph), and expanded fireworks use on July 3-4 and December 31. A $81,691.48 payment for the Deerwood Sanitary Sewer Project was tabled due to quality concerns.

• Approved Lafayette Road reconstruction plan using asphalt and concrete curbs (4-0)
• Adopted Ordinance 688 amending park board compensation to $40 per meeting (3-0, 1 abstain)
• Adopted Ordinance 689 increasing mayor's salary to $56,849, second increase deferred to 2025 (4-0)
• Adopted Ordinance 690 raising speed limits on Gilbert Drive and Grand Boulevard to 30 mph (4-0)
• Adopted Ordinance 691 allowing fireworks use July 3-4 noon-11pm and Dec 31 noon-12:30am (4-0)
• Tabled Resolution 6717 for $81,691.48 Deerwood Sanitary Sewer payment due to quality issues (4-0)
• Approved $3,000 for Motorola body camera extended warranty (4-0)
• Tabled $1,200 request for security access control at City Hall back door (4-0)

City Council

The Evansdale City Council will consider approving a plan for the Lafayette Road Reconstruction Project, presented by Bolton & Menk. The agenda also includes final votes on several ordinances, a police officer swearing-in, and various contracts and purchases.

• Lafayette Road Reconstruction plan approval
• Resolution 6715: Pay application #2 to Woodruff Construction for $138,823.50 for Wastewater Treatment Plant Rehabilitation
• Resolution 6717: Pay application #3 to Baker Enterprises for $81,691.48 for Deerwood Sanitary Sewer Project
• Ordinances 688-692: Third readings on Park & Rec Board compensation, Mayor compensation, speed regulations, fireworks, and first reading on Park Regulations
• Request to purchase Motorola body camera extended warranty for $3,000

Park Board

The Park Board approved several operational items: opening the campground gate through June (4-1), purchasing two park signs for up to $5,000, and awarding a seal coating bid for the campground roadway. They also discussed a Christmas in July event, a refund for a camper, and a water fountain for the lower park.

• Approved opening the campground gate through June (4-1)
• Approved purchase of two park signs not to exceed $5,000
• Approved seal coating bid for campground roadway not to exceed $5,409
• Approved agenda and prior special meeting minutes
• Approved bills for payment
• Approved ordinance changes (to go to City Council)
• Approved $700 camping refund for Richard Tetrault

Planning Zoning

The Evansdale Planning and Zoning Commission is meeting to hold a public hearing on a site plan for a planned development on Lafayette Rd. (former Platt's Nursery) and to vote on Resolution 01-2023, which would approve or deny a site plan for Lee Lister's garage condo and storage building development. The commission will also elect officers and welcome a new member.

• Public hearing: Site Plan for Planned Development on Lafayette Rd. (former Platt's Nursery)
• Resolution 01-2023 approving/denying Site Plan for Lee Lister – Garage Condo & Storage Building Development
• Election of Chairperson, Vice-Chairperson, and Secretary
• Welcome Commission Member Adam Morris

Park Board

The minutes are largely illegible due to transcription errors, but appear to be procedural only. No motions, approvals, or denials can be identified from the provided text.

Council

The council approved a FY2023 budget amendment, several second-reading ordinances (park board compensation, mayor salary, speed limits, fireworks), and various contracts and purchases. A motion to approve an intern relationship with Hawkeye Community College failed 2-3.

• Approved Resolution 6713 for FY2023 Budget Amendment (5-0)
• Approved Ordinance 688 amending Park & Rec Board compensation to $50/meeting (4-1)
• Approved Ordinance 689 amending Mayor salary to $56,849 effective 2025 (5-0)
• Approved Ordinance 690 raising speed limit to 30 mph on Gilbert Drive and Grand Blvd (5-0)
• Approved Ordinance 691 allowing fireworks July 3-4 and Dec 31 (5-0)
• Approved removal of dead trees/limbs at 318 Norma Avenue (4-1)
• Approved $3,687 purchase of Ford F-150 equipment from Stivers Ford (5-0)
• Failed intern relationship with Hawkeye Community College (2-3)

Library Board

The Evansdale Public Library Board of Trustees will hold its monthly meeting, primarily voting on the library's bylaws, policies, and a disaster plan/active shooter plan. The board will also approve April bills and preapprove May bills up to $2,000, and review treasury and circulation reports.

• Vote on Evansdale Public Library Bylaws policy
• Vote on Evansdale Library Policies
• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Approval to pay April bills
• Preapproval to pay May bills in June up to $2,000

Meeting

The Evansdale Water Works Board of Trustees is meeting to approve a revised rate structure, including removing the pipe freezer rental fee and increasing the minimum water rate and quarterly capital & maintenance charge. The board will also consider a lien forgiveness request, a new vehicle purchase, and several financial account changes.

• Resolution No. 433 revising rules to remove pipe freezer rental fee and increase minimum water rate and quarterly capital & maintenance charge
• Request for lien forgiveness for 214 Randall Avenue
• Purchase of new vehicle
• Purchase of electric valve turner and power inverter
• Renewal or transfer of $75,000 Capital Expenditure Funds CD No. 24085

The Evansdale Water Works Board of Trustees denied a request to forgive a lien on 214 Randall Avenue, approved a new truck purchase for $41,898, adopted Resolution No. 433 revising water rates and fees, and approved a revised Employee Manual. Several items were tabled for future discussion.

• Denied request to forgive lien on 214 Randall Avenue (2-0)
• Approved purchase of new truck for $41,898 from Stivers Ford Lincoln (2-0)
• Adopted Resolution No. 433 revising rules, removing pipe freezer rental fee, increasing minimum water rate and quarterly capital & maintenance charge (2-0)
• Approved revised Employee Manual with continued review on next agenda (2-0)
• Approved moving $75,000 CD to general fund savings at First Security State Bank (2-0)
• Approved upgrading accounts to Public Funds Checking with Interest and transferring $100,000 from savings to checking (2-0)
• Approved updated list of official depositories (2-0)
• Ceased utility billing for 544 Grand Blvd effective immediately (2-0)

City Council

The Evansdale City Council is meeting to vote on consent agenda items, resolutions, and several first-reading ordinances. Key items include approving a $112,992.05 payment for the Michigan Lift Station project, a $97,100 yard waste center pad, and a $58,877.96 Ford F-150 purchase. The council will also discuss financing for the Lafayette Rd. reconstruction and consider amendments to ordinances on park board compensation, mayor compensation, speed regulations, and fireworks.

• Resolution 6707: Pay $112,992.05 to Denver Underground & Grading for Michigan Lift Station Rehabilitation
• Final quote with Aspro for yard waste center pad: $97,100
• Payment to Stivers Ford for 2023 Ford F-150: $58,877.96
• Ordinances 688-691 first readings: Park & Rec Board comp, Mayor comp, speed regs, fireworks
• Finance options for Lafayette Rd. Reconstruction Project

Park Board

The Evansdale Park Board approved several expenditures and requests, including up to $300 for two speed bumps at Deerwood Campground, a memorial bench, and up to $1,800 for solar lights at Willow Run Dog Park. They also discussed a welcome night for campers, a used tire purchase, and a grant for lights. The board tabled a request for an ice service at the campground.

• Approved up to $300 for two speed bump sets at Deerwood Campground
• Approved a memorial bench for the family of Dawn Kohls
• Approved up to $1,800 for solar lights at Willow Run Dog Park
• Approved purchase of a used tire from D&D Tire for up to $225
• Tabled request for ice service at Deerwood Campground

Park Rec Board

The Evansdale Park and Recreation Commission is meeting to approve routine items and reports, and to decide on several park improvement requests, including speed bumps, solar lights, a memorial bench, and a used tire purchase. They will also discuss park signage and ice sales at Deerwood Campground.

• Purchase two speed bumps for Deerwood Campground, not to exceed $220
• Place memorial bench on trail around lake for Dawn Kohls family
• Solar light parts for six poles at Willow Run/Bunger Park, not to exceed $1,800
• Used tire from D&D Tire for campground maintenance, not to exceed $225
• Discussion of park signage and Deerwood Campground ice sales

April 25 2023_Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on April 25, 2023, because there is not enough members present to form a quorum. This is a procedural cancellation, so no decisions or discussions will take place.

City Council

The Evansdale City Council will hold its regular meeting on April 18, 2023, to consider several agenda items, including a services agreement with Operation Threshold for $2,500, resolutions on discretionary spending for the Waste Water Treatment Plant Rehabilitation Project, a no-parking zone on Lawrence Ave., and a memorandum of understanding with IBEW Local 288. The council will also discuss a new pad at the yard waste center, a fireworks amendment, a purchasing policy, 30 mph speed limits on W. Gilbert Dr., Burr Oak to McCoy, McCoy, and Grand Blvd., and an increase for Park Board Members to $50 per meeting. The meeting will conclude with a closed session for possible litigation.

• Approve services agreement with Operation Threshold for FY2023 in the amount of $2,500
• Resolution 6702 approving discretionary spending limit for Waste Water Treatment Plant Rehabilitation Project
• Resolution 6703 No Parking on Lawrence Ave. from Central Ave. to Marion St.
• Council to consider fireworks amendment and purchasing policy
• Council to consider 30 mph speed limits on W. Gilbert Dr., Burr Oak to McCoy, McCoy, and Grand Blvd.

Council

The council approved a $61,000 contract with Aspro for a new concrete pad at the yard waste center location. They also approved a $2,500 service agreement with Operation Threshold, a memorandum of understanding with IBEW Local 288, and tabled a no-parking resolution for Lawrence Avenue. Several items were discussed but not voted on, including fireworks ordinance changes, speed limit adjustments, and board member compensation.

• Approved $61,000 contract with Aspro for new yard waste center pad (5-0)
• Approved $2,500 service agreement with Operation Threshold for FY2023 (5-0)
• Approved Resolution 6702 for wastewater treatment plant rehabilitation discretionary spending limit (5-0)
• Approved memorandum of understanding with IBEW Local 288 Union (5-0)
• Tabled Resolution 6703 for no parking on Lawrence Avenue from Central Avenue to Marion Street (4-1)
• Approved consent agenda including departmental reports and April 4 meeting minutes (5-0)
• Approved Resolution 6701 authorizing payment of bills and transfers (5-0)

Meeting

The Evansdale Water Works Board of Trustees is meeting to approve routine financial reports and payments, introduce a new plant operator, and discuss several operational issues. Key topics include fire hydrant maintenance, a recent major water main break, and employee training. The board will also review the employee manual and water works rules.

• Introduce new Plant Operator Dylan Brown and approve wage & benefit package
• Discuss fire hydrant connections that are low to the ground and hydrant painting
• Authorize employee to attend IAMU Water Distribution Training & Water Leak Detection/Line Locating Workshop
• Discuss recent major water main break and loss of pressure
• Discuss disposal of old computers, monitors, and backup surge protector

The Evansdale Water Works Board of Trustees approved the hiring of Dylan Brown as a new plant operator at $27.00 per hour with a $0.75 raise after 90 days. They also approved a list of claims and transfers totaling over $50,000, and authorized Brown to attend a two-day training workshop at a cost not to exceed $355.00. The board discussed a recent major water main break caused by a rotted two-by-four brace, and agreed to address low fire hydrant connections and painting. Signatory changes were made to remove the former office manager and add the new office clerk.

• Approved hiring Dylan Brown as plant operator at $27.00/hr with $0.75 raise after 90 days (3-0)
• Approved agenda and consent agenda including March meeting minutes, reconciliation, and treasurer's report (3-0)
• Approved claims and transfers totaling $50,000+ (3-0)
• Authorized Dylan Brown to attend IAMU Water Distribution Training at cost not to exceed $355.00 (3-0)
• Approved removing former Office Manager Sandy Clements and adding Office Clerk Emilia Sanchez as signatory (3-0)
• Approved removing pipe freezer rental fee from rules and regulations (3-0)

Library Board

The Evansdale Public Library Board of Trustees is meeting to approve the March meeting minutes and pay March bills, as well as preapprove April bills up to $2,000. The board will also vote on the library's bylaws, general policies, and a disaster plan. This is a regular monthly business meeting.

• Approval of March 2023 meeting minutes
• Approval to pay March bills
• Preapproval to pay April bills in May up to $2,000
• Vote on library bylaws policy
• Vote on library policies and disaster plan

The Evansdale Public Library Board approved March bills ($137.53) and pre-approved April bills up to $2,000, accepted a Gift Acquisition Policy and a Weeding Policy, and tabled a vote on the library's Bylaws policy pending further revisions. The board also noted receipt of a $12,000 grant for a self-sustaining fish tank ecosystem.

• Approved March bills for $137.53 (5-0)
• Pre-approved April bills up to $2,000 (5-0)
• Accepted Gift Acquisition Policy as written (5-0)
• Accepted Weeding Policy as written (5-0)
• Tabled vote on Bylaws policy until next meeting

Park Board

The Park Board approved three expenditures: $500 for engineering fees for the sewer project, up to $420 to lower electrical panels at campground sites 83/84 and 85/86 to meet ADA standards, and up to $2,600 for new swing seats with chains at both playgrounds. They also discussed a request to waive dump fees for returning seasonal campers at sites 91-94, with consensus not to charge. No votes were taken on other items.

• Approved $500 for engineering fees for final staking of Sewer Project (motion by Ron, second by Joe, carried)
• Approved up to $420 to lower electrical panels on sites 83/84 and 85/86 to meet ADA standards (motion by Ron, second by Rick, carried)
• Approved up to $2,600 for new swing seats with chains for both playgrounds (motion by Rick, second by Joe, carried)
• Approved $392.80 to Tim Davis Lawn Care for herbicide application at Gardner Park volleyball courts (motion by Ron, second by Joe, carried)
• Approved up to $245 for a new tractor tire from D&D Tire (motion by Rick, second by Dave, carried)

City Council

The Evansdale City Council will hold public hearings on the FY2024 budget and the disposal of city property, then vote on resolutions to approve the budget, sell Lot 1 of Eagles Landing Subdivision, and authorize payments totaling $16,439.38. They will also consider a lease for a communication tower on city property and a 30-day extension of an agreement with Jim Benda for Eagles Landing lots. The agenda includes several routine items like consent agenda approval and nuisance abatement.

• Public Hearing and Resolution 6698 for FY2024 Budget approval
• Public Hearing and Resolution 6700 for disposal of City Property, Lot 1 Eagles Landing Subdivision
• Resolution 6695 authorizing payment of bills and transfers totaling $16,439.38
• Resolution 6699 assessing unpaid weed, mowing, clean-up, and sump pump surcharge fees
• Resolution 6697 lease agreement with Kenneth and Sharon Even for planting crops on Eagles Landing Lot 16 for $1,040/year

Council

The council approved the FY2024 budget on a 3-2 vote (Nichols and Seible dissenting) and authorized disposal of Lot 1 in Eagles Landing Subdivision for a strip mall. They also approved a lease agreement for 13 acres in Eagles Landing, a communication tower rental ($2,500 for 5 years), and a 30-day extension with Jim Benda on lots one and three. Nuisance abatement updates and public discussion on Lafayette Road were heard but no decisions made.

• Approved FY2024 budget (Resolution 6698) 3-2
• Approved disposal of City Property, Lot 1 Eagles Landing (Resolution 6699) 5-0
• Approved lease agreement with Kenneth Even for 13 acres in Eagles Landing 5-0
• Approved rental of $2,500 for 5 years for communication tower on city property 5-0
• Approved 30-day extension with Jim Benda on lots one and three Eagles Landing 5-0
• Approved multiple lot deed agreement with Jerry & Bonnie Wilson (Resolution 6696) 5-0
• Approved consent agenda including March 21 meeting minutes 5-0
• Approved Resolution Calendar including bill payments and fee assessments (Resolutions 6695, 6699) 5-0

Park Rec Board

The Evansdale Park and Recreation Board is meeting to approve routine items including the agenda, minutes, and bills, and to consider several maintenance and improvement actions. These include additional funding for sewer project engineering, lowering electrical panels for ADA compliance, replacing swing seats, and herbicide application at volleyball courts.

• Approval of $500 for engineering fees for final staking for Sewer Project
• Approval of Black Hawk Electric bid not to exceed $420 to lower electrical panels on sites 83/84 and 85/86 for ADA compliance
• Replacement of 14 swing seats in both campground playgrounds
• Approval of Tim Davis Lawn Care herbicide application at Gardner Park Volleyball Courts not to exceed $392.80
• Replacement of a tractor tire on John Deere at Campground not to exceed $245.00 by D&D Tire

Library Board

The Evansdale Public Library Board of Trustees will meet to approve February meeting minutes and bills, and preapprove March bills up to $2,000. The board will vote on the library's bylaws, policies, and budget overages. Reports on treasury and circulation will also be presented.

• Approval of February 2023 meeting minutes
• Approval to pay February bills
• Preapproval to pay March bills in April up to $2,000
• Vote on library bylaws policy
• Vote on library policies and budget overages

The Evansdale Public Library Board of Trustees approved a weeding policy for library materials and pre-approved March bills up to $2,000. The board tabled decisions on the bylaws policy and gift acquisition policy until April. They also agreed to move the July meeting to July 24th and will review budget overages at the next meeting.

• Approved February 2023 meeting minutes (4-0)
• Approved payment of February bills (4-0)
• Pre-approved March bills up to $2,000 (5-0)
• Approved weeding policy as modified (5-0)
• Tabled bylaws policy until April
• Tabled gift acquisition policy
• Agreed to move July meeting to July 24th
• Will review budget overages at April meeting

Meeting

The Evansdale Public Library Board of Trustees will meet to approve the February meeting minutes and pay February bills. The board will also preapprove paying March bills in April up to $2,000. Key decisions include votes on the library's bylaws policy, general library policies, and handling budget overages. The meeting is scheduled for Monday, March 27th, 2023, at 6:00 p.m. in the Gathering Room.

• Vote on Evansdale Public Library Bylaws policy
• Vote on Evansdale Library Policies
• Vote on Evansdale Public Library budget overages
• Preapproval to pay March bills in April up to $2,000
• Approval to pay February bills

City Council

The Evansdale City Council will hold a public hearing and consider resolutions to borrow $9,855,000 for wastewater treatment plant improvements, with projected sewer rate increases of 8% in FY2024 and 32% in FY2025. The council will also discuss the FY2024 budget, seek quotes for a sump pump project, and approve routine consent items.

• Public hearing and Resolution 6689 for $9,855,000 Sewer Revenue Bonds, Series 2023
• Resolution 6690 approving contract for Wastewater Treatment Plant Improvements 2021 Project
• Request from Mayor to seek quotes for Sump Pump Project at Community Response Center
• FY2024 Budget discussion
• Resolution 6694 setting public hearing date for sale of city property

Council

The Evansdale City Council approved a $9,855,000 sewer revenue bond resolution and a contract for the Wastewater Treatment Plant improvements. They also approved a request to attempt repairs before seeking bids for the Sump Pump Project, and discussed the FY2024 budget, including a potential raise for Public Works staff. The consent agenda and several resolutions were passed unanimously.

• Approved Resolution 6691 authorizing $9,855,000 Sewer Revenue Bonds for the Wastewater Treatment Plant (4-0)
• Approved Resolution 6692 setting a public hearing for April 4, 2023, on the FY2024 budget (4-0)
• Approved Resolution 6693 appointing alternate board members for the Metropolitan Area Transportation Organization (4-0)
• Approved Resolution 6694 setting a public hearing for April 4, 2023, on the sale of city property (4-0)
• Approved request to attempt repairs before seeking quotes for the Sump Pump Project at the Community Response Center (4-0)
• Approved consent agenda including February department reports, March 7 meeting minutes, and a parade permit for Pony Express Riders of Iowa (4-0)

Meeting

The board approved the FY 2023-2024 budget and adjusted a high water bill for the Community Response Center due to a boiler issue. They also approved routine items including claims payments and the previous meeting minutes. The meeting was brief and largely procedural.

• Approved FY 2023-2024 budget (Resolution No. 432) with $658,880 revenue and $876,439 expenditures (2-0)
• Adjusted Community Response Center's March water bill to average monthly usage of 278,000 gallons until heat exchanger is repaired (2-0)
• Approved agenda and consent agenda including February minutes and financial reports (2-0)
• Approved February claims payments totaling $27,824.59 and revenue of $163,999.23 (2-0)

City Council

The Evansdale City Council is deciding on the wastewater treatment plant improvements project, including awarding a construction contract and approving a sewer revenue loan. They will also consider several other items such as engineering agreements, a tax abatement, and setting dates for community events.

• Award contract to Woodruff Construction for $8,498,400 for Wastewater Treatment Plant Improvements
• Resolution to borrow up to $9,855,000 for sewer system improvements
• Approve amended engineering agreement with McClure Engineering for WWTP rehabilitation
• Approve $43,098 material testing services agreement with Terracon
• Approve tax abatement application for 4416 Lafayette Rd.

Council

The Evansdale City Council awarded an $8.5 million contract for wastewater treatment plant improvements, set a public hearing for a $9.84 million sewer revenue loan, and approved several other items including an engineering agreement, material testing services, a mower purchase, and dates for a city-wide garage sale and cleanup.

• Awarded $8,498,400 contract to Woodruff Construction for WWTP Improvements (5-0)
• Set April 2023 public hearing for Sewer Revenue Loan up to $9,855,000 (5-0)
• Approved amended engineering agreement with McClure Engineering for WWTP Rehabilitation (5-0)
• Approved $43,098 material testing services agreement with Terracon for WWTP Rehabilitation (5-0)
• Approved consent agenda including Jan 31 & Feb 21 meeting minutes and AMVET liquor license ownership change (5-0)
• Approved Max Levy Hearing Resolution 6685 (5-0)
• Approved resolution calendar including bills payment, tax abatement for 4416 Lafayette Rd, and STBG grant application for W. Gilbert Drive Reconstruction (5-0)
• Approved $24,040 Land Pride mower purchase from Deike Implement (4-1)

Park Rec Board

The Evansdale Park and Recreation Commission will discuss and potentially act on dog park rules and fees, hire two workers for maintenance and janitorial duties, and consider purchases including handicap-accessible fire rings and campground flyers. They will also discuss ADA-related electrical and water service adjustments at Deerwood and a policy for the campground sewer project's opening day.

• Discussion/action on dog park rules and fees
• Approval to hire Jim McKinney for mowing and maintenance at Deerwood
• Approval to hire Bill Martin-Harris for janitorial position at Deerwood/Angels Park
• Discussion/action to purchase handicap fire rings at Deerwood
• Discussion/action to go out for quote for ADA electrical/water adjustments at Deerwood sites 83-85

Park Board

The Park Board approved dog park rules (except item #4) and set daily and annual fees. Two seasonal hires were approved: Jim McKinney for mowing/maintenance at Deerwood and Bill Martin-Harris for janitorial at Deerwood/Angels Park. Purchase of handicap fire rings was tabled. The board also approved purchasing 1,000 campground fliers for $305.

• Approved dog park rules as provided except item #4 (unanimous)
• Approved dog park fees: $2/day or $20/year (unanimous)
• Approved hiring Jim McKinney for mowing/maintenance at Deerwood (unanimous)
• Approved hiring Bill Martin-Harris for janitorial at Deerwood/Angels Park (unanimous)
• Tabled purchase of handicap fire rings for Deerwood
• Approved purchase of 1,000 campground fliers for $305 (unanimous)

February 28 2023_Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on February 28, 2023, because there is not enough members present to form a quorum. No business will be conducted at this scheduled meeting.

• Meeting cancelled due to lack of quorum

City Council

The Evansdale City Council is holding a special meeting to review the proposed budget for fiscal year 2022-2023. The agenda includes a budget workshop where the council will discuss revenue and expenditure figures for the general fund and other funds. The proposed budget totals $2,886,578 in revenues, with significant allocations for police operations ($842,485) and fire department ($211,004).

• Proposed general fund revenues of $2,886,578 for FY 2022-2023
• Police operations budget of $842,485, including $55,335 for a squad vehicle
• Fire department budget of $211,004, including $7,500 for safety clothing
• Camping fees projected at $260,000, up from $202,446 current budget
• State grants of $352,320 proposed for general fund

Council

The Evansdale City Council held a special budget workshop on February 21, 2023. Police Chief Mike Dean requested replacing an officer position with a full-time investigator to address patrol shortages. Council members discussed the need to finalize the budget and consider a capital improvement plan. No votes were taken on budget items; the only actions were approving the agenda and adjourning.

• Approved meeting agenda (4-0)
• Adjourned meeting at 6:00 p.m. (4-0)

Meeting

The Evansdale Public Library Board of Trustees is meeting to approve January meeting minutes and bills, preapprove February bills up to $2,000, and review treasury and circulation reports. The board will vote on the library's bylaws and policies, and discuss an upcoming Policy Watch Boardroom Series event.

• Approval of January 2023 meeting minutes
• Approval to pay January bills
• Preapproval to pay February bills in March up to $2,000
• Vote on Evansdale Public Library Bylaws policy
• Vote on Evansdale Library Policies

Library Board

The Evansdale Public Library Board of Trustees approved the January 2023 meeting minutes and authorized payment of January bills totaling $1,816.16. They also pre-approved payment of March bills up to $2,000. A decision on the library bylaws policy was tabled until March, and discussions on budget, meeting recording policies, and a disaster plan were held without decisions.

• Approved January 2023 meeting minutes (5-0)
• Approved payment of January bills for $1,816.16 (5-0)
• Pre-approved payment of March bills up to $2,000 (5-0)
• Tabled decision on library bylaws policy until March

Meeting

The Evansdale Water Works Board of Trustees approved a GPS mapping system/starter kit for up to $4,778 and a 4% employee pay raise effective July 2023. They also set a March 20 public hearing on the FY2023-2024 budget, accepted the FY2022 audit, and authorized publishing CY2022 wages. All votes were unanimous (3-0).

• Approved GPS mapping system/starter kit, cost not to exceed $4,778 (3-0)
• Approved 4.0% employee pay raise effective pay period including July 1, 2023 (3-0)
• Set public hearing on FY2023-2024 budget for March 20, 2023 (3-0)
• Accepted and placed on file FY2022 audit (3-0)
• Authorized publishing CY2022 wages and salaries (3-0)
• Approved agenda and consent agenda including January minutes, accounts reconciliation, and treasurer's report (3-0)
• Approved claims and transfers as amended, totaling $47,128.99 (3-0)

City Council

The Evansdale City Council will discuss and potentially approve a $53,150 amendment with Shive-Hattery for updating Lafayette Road construction plans to DOT standards, along with several other items including tax abatements, liquor licenses, and equipment purchases. The meeting also includes a public discussion period and recognition of an employee's years of service.

• Agreement with Shive-Hattery for $53,150 to amend Lafayette Road construction plans to DOT specifications
• Rescind and reapprove tax abatements for 947 W. Gilbert Drive and 103 Thomas Avenue, and new abatement for 920 Fox Avenue
• Firewall software renewal for $3,266.10 with Computer Troubleshooters
• Transmission rebuild on 1995 bucket truck for $5,825 with KnM Services
• Liquor licenses for Ray's Supermarket #2 and The Other Place III

Park Board

The Evansdale Park Board approved $42,507.26 for the dog park, tabled a decision on campground fliers, and approved several other items including bills, a cloud-based campground software subscription, a new check-writing policy, and campground rule updates. The board also discussed a bow-tie layout for the disc golf course and noted that the city budget includes funds for the campground.

• Approved $42,507.26 for the dog park (motion by Ron, second by Joe, carried)
• Tabled discussion/action on purchase of campground fliers (motion by Dave, second by Joe, carried)
• Approved purchase of Cloud based Open Campground software for $205.96 first year (motion by Ron, second by Joe, carried)
• Approved setting up Square payment system for campground (motion by Ron, second by Joe, carried)
• Approved new check-writing policy eliminating checks for daily/weekly campers (motion by Dave, second by Ron, carried)
• Approved new Campground Rules update (motion by Joe, second by Ron, carried)
• Approved rate increase for black/grey water tank pumping from $10 to $20 (motion by Joe, second by Ron, carried)

Park Rec Board

The Evansdale Park and Recreation Board will discuss and take action on several items, including the dog park budget and fees, campground software and payment systems, and campground rules and policies. They will also consider a rate increase for sewer/grey water pumping and a check writing policy.

• Dog park budget, fencing/benches purchase, and park fees/rules
• Campground flyers purchase
• Open Campground software agreement: $205.96 first year, $255.96/year after
• Square payment system purchase for campground
• Rate increase for sewer/grey water pumping

Council

The council approved the purchase of a 2023 Ford F-150 from Stivers Midwest Pro Upfitters for $58,878 to be used as a police squad vehicle, with equipment to be purchased in FY2024. A request to enter a 63-month copier lease with Gordon Flesch Company at $115.24 per month was tabled after council members asked for additional quotes and ownership cost estimates. The Park Board presented a proposed budget, including $260,000 in camp fees from Deerwood Park, and outlined FY24 projects such as parking lot updates, shower buttons, signs, and a golf cart replacement, though one council member suggested cutting back. No final budget decisions were made; further discussion is scheduled.

• Approved purchase of 2023 Ford F-150 police squad vehicle for $58,878 (5-0)
• Tabled 63-month copier lease with Gordon Flesch Company at $115.24/month (5-0)
• Approved agenda for January 31, 2023 meeting (5-0)
• Adjourned meeting at 7:19 p.m. (5-0)

January 24 Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on January 24, 2023, because there is not enough members present to form a quorum. No items were discussed or decided at this meeting.

• Meeting cancelled due to lack of quorum

Meeting

The board approved a new plant operator position with a starting wage of $27.00 per hour, including raises tied to certifications, and authorized advertising. They also re-elected Fred Morris as chairman, Christie Tipton as vice-chair, and reappointed the attorney and engineer. Several updates were tabled due to the plant manager's absence.

• Approved new plant operator position at $27/hr with certification-based raises (3-0)
• Re-elected Fred Morris as board chairman for 2023 (3-0)
• Elected Christie Tipton as vice-chairman for 2023 (3-0)
• Reappointed Patrick Galles as attorney and William Claassen as engineer (3-0)
• Approved consent agenda including December 2022 minutes, reconciliation, and treasurer's report (3-0)
• Approved payment of claims and December 2022 payroll totaling $30,641.40 (3-0)
• Adopted Resolution No. 431 authorizing office manager to certify liens for unpaid bills (3-0)
• Tabled generator testing update and GPS mapping system discussion until next meeting

Meeting

The Evansdale Hardship and Grievance Committee is meeting to review current applications and discuss possible changes to income guidelines. The agenda includes routine items like approving the agenda and minutes, followed by discussion and possible action on the guidelines.

• Review current applications submitted
• Discussion/Possible action on current income guidelines

The Hardship and Grievance Commission approved nine of twelve garbage collection fee exemption applications, denied two for exceeding income limits, and conditionally approved one pending additional documentation. The commission also voted to align the garbage exemption income guidelines with SNAP guidelines for fiscal year 2023-2024, effective for July 2023 and January 2024 applications.

• Approved January 19, 2023 agenda (4-0)
• Approved July 21, 2022 minutes with correction (4-0)
• Approved 9 garbage fee exemption applications
• Denied 2 garbage fee exemption applications for income exceeding guidelines
• Approved 1 garbage fee exemption subject to additional documentation
• Approved changing garbage exemption income guidelines to match SNAP guidelines for FY 2023-2024 (5-0)

Council

The council discussed the proposed library budget, including increases for part-time wages, computer maintenance, and a new printer/copier. A suggestion to cut costs by reducing wages, book purchases, and weekend hours was noted. The parks department requested funding for a used golf cart, parking lot rehabilitation at Angel’s Park, new signs, and shower push buttons at Deerwood Campground. No decisions were made; the meeting was adjourned after discussion.

• No formal decisions were made; the meeting was a budget workshop only

Library Board

The Evansdale Public Library Board of Trustees will meet to approve routine items like minutes and bills, and will vote on the library's bylaws and policies. They will also decide on a lease for a printer/copier/fax machine and set the March meeting date.

• Approval of December 2022 meeting minutes
• Approval to pay December bills
• Preapproval to pay January bills in February up to $2,000
• Vote on library bylaws policy
• Vote on lease of printer/copier/fax machine

The Evansdale Public Library Board of Trustees approved several policies, including revised bylaws, a sick leave policy, an inclement weather policy, and a citizen input/conduct policy. All votes were unanimous (5-0). The board also approved paying December bills ($313.56) and pre-approved paying February bills up to $2,000 in March. Other items, such as the weeding policy, gift acquisition policy, and a printer lease decision, were discussed but tabled for future meetings.

• Approved December 2022 meeting minutes (5-0)
• Approved paying December bills of $313.56 (5-0)
• Pre-approved paying February bills up to $2,000 in March (5-0)
• Approved revised bylaws policy (5-0)
• Approved sick leave policy (5-0)
• Approved inclement weather policy (5-0)
• Approved citizen input and conduct policy (5-0)
• Moved March meeting date to March 27, 2023

Meeting

The Evansdale Public Library Board of Trustees is meeting to approve minutes and bills, review financial and circulation reports, and make decisions on library bylaws, policies, and a printer/copier/fax lease. The meeting also includes setting the March meeting date.

• Approval of December 2022 meeting minutes
• Approval to pay December bills
• Preapproval to pay January bills in February up to $2,000
• Decision/vote on library bylaws policy
• Decision/vote on lease of printer/copier/fax machine

Park Rec Board

The Evansdale Park and Recreation Commission will meet to approve minutes and bills, elect board members, and hear reports on the dog park, campground sewer project, and CVYSA. They will discuss a $3,904.04 cost overage on the Bunger Trail Project and consider mowing and custodial positions, plus a budget workshop.

• Discussion of $3,904.04 overage on Bunger Trail Project
• Campground Software search update and possible action
• Discussion/possible action on Mowing & Custodial positions
• Board elections
• Budget workshop

Park Board

The Evansdale Park Board approved a trial of cloud-based campground management software at $0.30 per site per month, and voted to pay $3,904.04 as the city's share of a cost overrun on the Bunger Trail project. The board also elected Tom as chair and Rick as secretary, and authorized posting for a mowing position ($14/hour plus camping) and a restroom cleaning position ($400/month plus camping).

• Approved January 9, 2023 agenda (motion carried).
• Approved December 5, 2022 meeting minutes (motion carried).
• Approved bills and authorized payment (motion carried).
• Elected Tom as Chairman and Rick as Secretary (motion carried).
• Approved cloud-based campground software on a trial basis for the upcoming camping season (motion by Rick, second by Joe, carried).
• Approved payment of $3,904.04 as the city's share of the Bunger Trail Project overage (motion by Rick, second by Ron, carried).
• Authorized posting of open mowing and restroom cleaning positions (motion by Ron, second by Joe, carried).
• Set compensation: mowing at $14/hour for 20 hours plus camping; cleaning at $400/month plus camping (motion by Rick, second by Joe, carried).

City Council

The Evansdale City Council is holding a special meeting to review the proposed FY24 budget for the Public Works department. The agenda includes a detailed breakdown of revenues and expenses for roads, bridges, sidewalks, levee/trees, street lighting, snow removal, and street cleaning. The proposed budget shows a deficit of $128,942, with notable increases in engineering fees and street maintenance costs.

• Proposed FY24 Public Works budget totals $1,078,124 in expenses, with a projected deficit of $128,942
• Engineering fees increase from $38,000 to $120,000 for Lafayette project
• Street maintenance expenses proposed at $150,000, up from $50,000 in current budget
• Road use tax revenue projected at $592,930
• Transfers in and interfund revenue set at $350,000

Council

The Evansdale City Council met in special session on January 3, 2023, with all five members present. The council discussed a proposed 2.25% additional salary increase for public works beyond the IBEW contract increase of 2.75%, and also discussed a potential sidewalk repair project and rising engineering fees. No formal decisions were made; the meeting was adjourned after discussion.

• Agenda approved (5-0)
• Meeting adjourned at 5:15 p.m. (5-0)