Evansdale public meetings in 2024

December 24 2024_Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on December 24, 2024, due to the holiday. This agenda contains only a cancellation notice and no business items.

• Meeting cancelled for December 24, 2024

Library Board

The Evansdale Public Library Board of Trustees will hold its monthly meeting to approve minutes and bills, review the treasury and circulation reports, and discuss old and new business. Key items include reviewing the telephone usage and disaster policies, voting on the young children's policy, and reviewing the 2025 budget.

• Review Telephone Usage Policy
• Review Evansdale Public Library Disaster Policy
• Review/Vote Young Children's Policy
• 2025 Budget Review

The Evansdale Public Library Board of Trustees approved the FY2025 budget, which includes adding Christmas Eve as a paid holiday for the Library Director, bringing total paid holidays to eight. The board also approved the November 2024 meeting minutes and $731.65 in bills, and adopted the Young Children's Policy with grammatical corrections. The Disaster Plan review remains in progress, and the Telephone Usage Policy discussion was tabled.

• Approved FY2025 budget including 8 paid holidays (3-0)
• Approved November 2024 meeting minutes (3-0)
• Approved payment of November bills totaling $731.65 (3-0)
• Approved Young Children's Policy with grammatical corrections (3-0)
• Tabled discussion of Telephone Usage Policy
• Reviewed 2025 Budget and added Christmas Eve as paid holiday for Library Director

December 17 City Council

The Evansdale City Council will consider several financial items, including a $132,000.60 payment to Woodruff Construction for the Wastewater Treatment Plant Rehabilitation Project and a one-year, $56,250 agreement with Nutri-ject for biosolid removal. The council will also vote on a $3,400 radar purchase for police (fully reimbursed by G.T.S.B.), approve public safety job descriptions, and renew three liquor licenses. The agenda includes routine consent items and department reports.

• Resolution 6913: Pay application #20 to Woodruff Construction for $132,000.60 for the Wastewater Treatment Plant Rehabilitation Project
• Request to approve one-year agreement with Nutri-ject for biosolid removal at $56,250
• Request from Police Chief to purchase Stalker Radar for $3,400 (100% reimbursed by G.T.S.B.)
• Resolution 6914: Grant application to Black Hawk Gaming Association for Angel’s Park Restroom/Parking Lot Project
• Liquor license renewals for Kuger’s Feed & Drinks, Evansdale Market Place, and Casey’s General Store

The council unanimously approved the consent agenda, including department reports and liquor license renewals, and the resolution calendar, which authorized a $132,000.60 payment to Woodruff Construction for the wastewater treatment plant rehabilitation and a grant application for Angel's Park restroom/parking lot. They also approved a $3,400 radar purchase for the police department and a $56,250 biosolid removal contract with Nutri-ject. Public comment addressed a special election and a meeting agenda wording change.

• Approved consent agenda (5-0)
• Approved Resolution 6912: payment of bills and transfers (5-0)
• Approved Resolution 6913: $132,000.60 pay application #20 to Woodruff Construction for wastewater plant (5-0)
• Approved Resolution 6914: grant application to Black Hawk Gaming Association for Angel's Park restroom/parking lot (5-0)
• Approved $3,400 Stalker Radar purchase for police (5-0)
• Approved $56,250 one-year biosolid removal agreement with Nutri-ject (5-0)
• Approved public safety job descriptions for Animal Control, Fire Chief, and Police Chief (5-0)

December 11 Storm Water Commission

The Evansdale Storm Water Commission will meet to discuss updates on the storm water gate at I380/Hwy 20, continuation of storm water inspections at construction sites, and DNR SWPP reporting at the Waste Water Treatment Plant. The agenda includes approval of previous minutes and general discussion.

• Update on storm water gate at I380/Hwy 20
• Continuance of storm water inspections at construction sites
• DNR SWPP reporting at Waste Water Treatment Plant
• Approval of December 11, 2024 agenda and May 1, 2024 minutes

December 3 City Council

The Evansdale City Council will consider approving payments for the River Road Water Trail and Lafayette Road Reconstruction projects, and a $2,500 funding request from the Cedar Valley Youth Sports Association. The agenda also includes a discussion on a Facebook posting platform for the city.

• Resolution 6910 authorizing $156,395.42 final payment to Peterson Contractors for the River Rd. Water Trail Project
• Resolution 6911 authorizing $43,338.55 payment #2 to Midwest Concrete for the Lafayette Road Reconstruction Project
• Resolution 6909 authorizing $2,869.06 change order #1 for the River Rd. Water Trail Project
• Request from Cedar Valley Youth Sports Association for $2,500 in budgeted FY25 funds
• Council to consider a Facebook posting platform for social media

The council approved the consent agenda and resolution calendar, including payments for the River Road Water Trail project and Lafayette Road Reconstruction. A $2,500 request from Cedar Valley Youth Sports Association was also approved. No substantive decisions were made beyond routine approvals.

• Approved consent agenda including November 19 meeting minutes (5-0)
• Approved Resolution 6908 authorizing payment of bills and transfers (5-0)
• Approved Resolution 6909 authorizing change order #1 to Peterson Contractors, Inc. for $2,869.06 for River Rd Water Trail project (5-0)
• Approved Resolution 6910 authorizing final payment of $156,395.42 to Peterson Contractors, Inc. for River Rd Water Trail project (5-0)
• Approved Resolution 6911 authorizing pay application #2 to Midwest Concrete, Inc. for $43,338.60 for Lafayette Road Reconstruction project (5-0)
• Approved $2,500 request from Cedar Valley Youth Sports Association as budgeted for FY25 (5-0)

November 26 Planning Zoning

The commission will discuss increasing its size from five to seven members, updating its website page, and reviewing several ordinance-related items including street naming, zoning variances, public improvements, and subdivision plans. No specific projects or dollar amounts are mentioned.

• Proposal to increase commission membership from 5 to 7
• Request to update the Planning and Zoning Commission website
• Review of street naming procedures under Ordinance Chapter 139.01(3)
• Review of zoning variance recommendations under Ordinance Chapter 170.26(2)
• Review of public improvement recommendations under Ordinance Chapter 22.05(4)

November 19 City Council

The Evansdale City Council will consider routine approvals including consent agenda items, liquor license renewal, a street closure for a Christmas event, and several resolutions. Key financial actions include a $193,345.69 payment to Woodruff Construction for the wastewater treatment plant project and a $34,642 change order. The council will also discuss repairing five concrete patches on Lafayette Rd. for $4,200 and an agreement for sewer line locating for the Metronet project.

• Resolution 6904: Pay application #19 to Woodruff Construction for $193,345.69 for Wastewater Treatment Plant Rehabilitation
• Resolution 6907: Change order #5 to Woodruff Construction for $34,642 for the Wastewater Treatment Plant Project
• Request to repair five concrete patches on Lafayette Rd. with B & B Builders for $4,200
• Liquor license renewal for Station Mart 2 effective 12/20/24
• Street closure for 1st Annual Christmas Light Celebration on Dec 7 on Lafayette Rd. from Evans Rd. to Sipple

The Evansdale City Council approved a $193,345.29 pay application for the wastewater treatment plant project and a $4,200 contract for concrete repairs on Lafayette Road. They also authorized an independent contractor agreement for sewer line locating for the Metronet Project, which is fully reimbursed by Metronet. All votes were unanimous (5-0).

• Approved consent agenda including department reports, Nov. 6 meeting minutes, liquor license renewal for Station Mart 2, and street closure for 1st Annual Christmas Light Celebration (5-0)
• Approved Resolution 6904: pay application #19 to Woodruff Construction for $193,345.69 for Wastewater Treatment Plant Rehabilitation (5-0)
• Approved Resolution 6905: FY24 Annual Financial Report and authorized publication (5-0)
• Approved Resolution 6906: FY24 Street Finance Report (5-0)
• Approved Resolution 6907: change order #5 to Woodruff Construction for $34,642 for Wastewater Treatment Plant Project (5-0)
• Approved $4,200 contract with B&B Builders for concrete patch repairs on Lafayette Rd. (5-0)
• Approved independent contractor agreement with IA Municipal Solutions for sewer line locating for Metronet Project (100% reimbursed by Metronet) (5-0)

Library Board

The Evansdale Public Library Board of Trustees will meet to approve October meeting minutes and bills, review the treasury and circulation reports, and vote on several policy updates including dress code, community events promotion, volunteer, confidentiality, video rental, and community service/intern worker policies. They will also discuss mobile hotspots, activities, library closures, carpets, and the director's meeting.

• Review/Vote on Dress Code Policy
• Review/Vote on Community Events Promotion Policy
• Review/Vote on Volunteer Policy
• Review/Vote on Video Rental Policy
• Discussion of Mobile Hot Spots

The Evansdale Public Library Board of Trustees approved amendments to the Dress Code, Community Event Promotion, Volunteer, Confidentiality, and Video Rental policies, all by 3-0 votes. The board tabled review of the Telephone Usage Policy and the Disaster Plan. The director was authorized to seek quotes for new flooring.

• Approved October 2024 meeting minutes (3-0)
• Approved payment of October 2024 bills for $1,193.26 (3-0)
• Amended Dress Code Policy (3-0)
• Approved Community Event Promotion Policy (3-0)
• Approved Volunteer Policy (3-0)
• Amended Confidentiality Policy (3-0)
• Amended Video Rental Policy (3-0)
• Amended Community Service/Interns Worker Policy (3-0)

November 6 City Council

The Evansdale City Council will consider several spending items, including a $14,114.13 payment for the Lafayette Road Reconstruction Project, repairs to a dump truck and concrete patches on Lafayette Road, and a $34,110 concrete testing agreement. The council will also hold third readings of two ordinances amending zoning definitions and permitted uses.

• Resolution 6900 authorizing $14,114.13 pay application #1 to Midwest Concrete, Inc. for the Lafayette Road Reconstruction Project
• Request to approve $34,110 concrete testing agreement with Terracon for the Lafayette Road Reconstruction Project
• Request to approve $4,200 for five concrete patches on Lafayette Road with B&B Builders
• Third reading and adoption of Ordinance 703 (amending definitions) and Ordinance 704 (amending principal permitted uses)
• Resolution 6899 setting part-time police officer Brock Barnhart's wage at $26.40 per hour

The council approved several resolutions and ordinances, including adopting Ordinance 703 (amending definitions) and Ordinance 704 (amending principal permitted uses), both on third reading. A motion to repair concrete patches on Lafayette Road with B&B Builders for $4,200 failed (2-3). Other actions included approving a consent agenda, resolutions for bill payments, a part-time officer's compensation, a pay application to Midwest Concrete, nuisance abatements, an open records policy, a dump truck repair, a concrete testing agreement, and a Community Response Center floor project.

• Approved agenda (5-0)
• Approved consent agenda including October 15 and October 25 meeting minutes (5-0)
• Approved Resolution 6898 (bills/transfers), 6899 (part-time officer compensation), 6900 ($14,114.13 pay application to Midwest Concrete for Lafayette Road Reconstruction), 6901 (nuisance abatements) (5-0)
• Approved Resolution 6902 appointing Travis Nichols to Park and Recreation Board (5-0)
• Approved Open Records Request policy (5-0)
• Approved $1,694.44 dump truck repair with Don's Truck Sales (5-0)
• Denied $4,200 concrete patch repair on Lafayette Road with B&B Builders (2-3)
• Approved $34,110 concrete testing agreement with Terracon for Lafayette Reconstruction Project (5-0)

October 25 Special Council

The Evansdale City Council is holding a special meeting to consider two items: a resolution authorizing the mayor to sign a two-year agreement with the Waterloo Community School District for a police school resource officer at Bunger Middle School, and a request from the mayor to purchase Christmas decorations from Mosca Design for $18,102. The SRO agreement would assign one officer for 32 hours per week, with the school district paying $38,683 for FY25 and $40,617 for FY26.

• Resolution 6897: Approve SRO agreement with Waterloo School District for Bunger Middle School, FY2025/FY2026
• SRO agreement: Waterloo pays $38,683 (FY25) and $40,617 (FY26) in two installments each year
• Purchase of Christmas decorations from Mosca Design for $18,102
• SRO officer to work 32 hours per week, with training costs up to $1,000 per officer paid by school district

The council approved Resolution 6897 for a Student Resource Officer agreement from July 1, 2024 through June 30, 2026, and authorized the purchase of Christmas decorations from Display Design for $18,721. The mayor also discussed a potential annual tree-lighting event on the Saturday after Thanksgiving, but no decision was made.

• Approved agenda as amended to increase Christmas decorations to $18,721 (4-0)
• Approved Resolution 6897 for Student Resource Officer agreement (4-0)
• Approved purchase of Christmas decorations from Display Design for $18,721 (4-0)

October 22 Planning Zoning

This meeting of the Evansdale Planning and Zoning Commission has been canceled. The agenda included several procedural items and requests for review and recommendations on board size, website updates, street naming, zoning variances, public improvements, and subdivision plans.

• Meeting canceled

Library Board

The Evansdale Public Library Board of Trustees will meet to approve September minutes and bills, review the treasury and circulation reports, and discuss several policies. Old business includes the telephone usage and disaster policies, while new business covers dress code, community events promotion, community service worker, volunteer, confidentiality, and young children's policies. The board will also discuss activities, early closures, and an accreditation update.

• Review of Telephone Usage Policy
• Review of Evansdale Public Library Disaster Policy
• Review of Dress Code Policy
• Review of Community Events Promotion Policy
• Discussion of Library Closures Early Outs

The Evansdale Public Library Board of Trustees approved the September meeting minutes and paid $10,670.09 in bills. Several policies were reviewed but votes were postponed to November, including the dress code, community events, community service worker, volunteer, and confidentiality policies. The board also discussed a telephone usage policy and a disaster plan, both still in progress.

• Approved September 2024 meeting minutes (4-0)
• Approved payment of September bills totaling $10,670.09 (4-0)

October 15 City Council

The Evansdale City Council will vote on several spending items, including a $410,186.49 payment for the Wastewater Treatment Plant Rehabilitation Project and a two-year Student Resource Officer agreement with Waterloo Schools. The council will also consider engineering contracts for Angels Park projects totaling $81,415, a storm sewer repair at 1814 6th Street for $3,028.99, and a traffic control panel reimbursement of $9,103.23. Additionally, the council will discuss rescheduling the November 5th meeting due to the presidential election and filling a vacancy on the Park Board.

• Resolution 6895 authorizing pay application #18 to Woodruff Construction for $410,186.49 for the Wastewater Treatment Plant Rehabilitation Project
• Request to approve a two-year Student Resource Officer Agreement with the Waterloo Schools
• Request to approve engineering services with McClure Engineering for the Water Quality Grant Project at Angels Park for $51,915 and for the Angels Park Retaining Wall and Restroom Facility Project for $29,500
• Request to pay $3,028.99 for storm sewer repair at 1814 6th Street
• Request to reimburse the City of Waterloo $9,103.23 for a new traffic control panel, to be reimbursed by insurance

The council unanimously approved several expenditures, including $9,103.23 to reimburse Waterloo for a traffic control panel and $3,028.99 for storm sewer repair at 1814 6th Street. They also approved a two-year student resource officer agreement with Waterloo Schools, and advanced two ordinances on second reading. The November 5 meeting was rescheduled to November 6.

• Approved $9,103.23 reimbursement to Waterloo for traffic control panel (5-0)
• Approved $3,028.99 for storm sewer repair at 1814 6th Street (5-0)
• Approved two-year Student Resource Officer agreement with Waterloo Schools (5-0)
• Approved $51,915 for McClure Engineering water quality grant project at Angels Park (5-0)
• Approved $29,500 for McClure Engineering retaining wall/restroom project at Angels Park (5-0)
• Approved Ordinance 703 (definitions) and Ordinance 704 (principal permitted uses) on second reading (5-0 each)
• Rescheduled November 5 meeting to November 6 due to election (5-0)
• Accepted Park Board resignation of David Ames and approved filling vacancy by appointment (5-0)

October 1 City Council

The Evansdale City Council will hear a TIF report from Speer Financial, approve several contracts including a $2,889 increase for WWTP testing services, and consider first readings of two zoning ordinances. The meeting also includes approval of consent agenda items and a request to apply for a water quality grant for Angels Park.

• Maggie Burger of Speer Financial to present TIF report
• Request to approve updated Terracon agreement for WWTP rehabilitation material testing, increase from $43,098 to $45,987
• Request to replace front doors at City Hall with Laidig Glass, Inc. for $5,975
• First reading of Ordinance 703 amending definitions in section 170.03
• Request from Mayor to apply for Water Quality Grant for Angels Park improvements

The Evansdale City Council unanimously approved the agenda, consent agenda, and resolution calendar, including Resolution 6892 authorizing the City Clerk to certify TIF debt with the County Auditor and Resolution 6893 approving the FY2023 Urban Renewal Report. The council also approved a $2,889 increase to the Terracon material testing contract for the WWTP Rehabilitation, a $5,975 door replacement at City Hall, a $4,000 handicap door receptacle replacement, a $2,500 annual lift station pump maintenance agreement with Electric Pump, and a grant application for Angels Park improvements. Mayor Kobliska announced a $700,000 grant for debt forgiveness on the Wastewater Treatment Plant project. First readings were approved for Ordinance 703 (amending definitions) and Ordinance 704 (amending permitted uses to include two boarders). All votes were 4-0.

• Approved $700K grant for WWTP debt forgiveness (announced)
• Approved updated Terracon testing contract increase to $45,987 (4-0)
• Approved $5,975 door replacement at City Hall with Laidig Glass (4-0)
• Approved $4,000 handicap receptacle replacement at City Hall (4-0)
• Approved $2,500 annual lift station pump maintenance with Electric Pump (4-0)
• Approved grant application for Angels Park improvements (4-0)
• Approved first reading of Ordinance 703 (amending definitions) (4-0)
• Approved first reading of Ordinance 704 (permitting two boarders) (4-0)

September 24 Planning Zoning

The Evansdale Planning and Zoning Commission will consider two code amendments recommended by the city attorney: one to update the definition of boarding/rooming houses (Section 170.03(10)) and another to revise permitted uses (Section 170.13(1)(C)). The meeting also includes discussion of the commission's duties and approval of prior meeting minutes.

• Discussion and Resolution 2024-02 on amending Evansdale Code 170.03(10) regarding boarding/rooming houses
• Discussion and Resolution 2024-03 on amending Chapter 170.13, Section 1(C) for permitted uses
• Discussion of duties of the Planning and Zoning Commission
• Approval of February 27, 2024 meeting minutes

September 17 City Council

The Evansdale City Council will consider adding sewer and water lines for the Eagles Landing Phase II development on Gilbertville Road. The council will also vote on a $295,108.95 payment to Woodruff Construction for the Wastewater Treatment Plant Rehabilitation Project and a $5,885.25 change order for the same project. Other items include renewing TrafficLogix cloud access for radar signs at $2,400 for three years, approving a three-year agreement with Cedar Valley Youth Sports Association, and setting Trick-or-Treating for October 31 from 6-8 p.m.

• Consider adding sewer and water lines for Gilbertville Road development – Eagles Landing Phase II
• Resolution 6888 authorizing pay application #17 to Woodruff Construction for $295,108.95 for Wastewater Treatment Plant Rehabilitation Project
• Resolution 6890 approving change order #4 to Woodruff Construction for $5,885.25 for Wastewater Treatment Plant Project
• Request to renew TrafficLogix cloud access for two radar signs at $2,400 for a 3-year term
• Approve three-year agreement between Evansdale Park and Recreation Board and Cedar Valley Youth Sports Association

The Evansdale City Council approved several resolutions including a $295,108.95 pay application for the wastewater treatment plant project, a $2,400 renewal for radar sign cloud access, and a three-year agreement with the Cedar Valley Youth Sports Association. The council also authorized seeking bids for hail damage repairs to city buildings and set Trick-or-Treating for October 31, 2024, from 6-8 p.m. All votes were unanimous (4-0).

• Approved Resolution 6888: $295,108.95 pay application #17 to Woodruff Construction for wastewater treatment plant rehabilitation (4-0)
• Approved Resolution 6889: weed, mowing, and clean up assessment (4-0)
• Approved Resolution 6890: change order #4 to Woodruff Construction for $5,885.25 for wastewater treatment plant project (4-0)
• Approved $2,400 renewal of TrafficLogix cloud access for two radar signs (3-year term) (4-0)
• Approved three-year agreement between Evansdale Park and Recreation Board and Cedar Valley Youth Sports Association (4-0)
• Approved addition of sewer and water lines for Eagles Landing Phase II development on Gilbertville Road (4-0)
• Authorized mayor to seek bids for hail damage repairs to all city buildings (4-0)
• Set Trick-or-Treating for October 31, 2024, 6-8 p.m. (4-0)

Library Board

The Evansdale Public Library Board of Trustees will vote on several policies including an active shooter plan, programs policy, fax machine policy, and photocopy policy. They will also discuss and vote on a new computer proposal and review the telephone usage policy. The meeting includes approval of August minutes and bills, as well as treasury and circulation reports.

• Decision/Vote on Public Library Active Shooter Plan
• Decision/Vote on Programs Policy
• Decision/Vote on Fax Machine Policy
• Decision/Vote on Photocopy Policy
• Discuss and Vote on new computer proposal

September 9 Special Council

The Evansdale City Council will hold a public hearing and vote on Resolution 6886 to award a $4,899,064.46 contract to Midwest Concrete, Inc. for reconstructing Lafayette Road from Evans Road to Elk Run Creek Bridge. The council will also discuss restrooms at the Community Response Center.

• Public hearing on Lafayette Road Reconstruction Project
• Resolution 6886 approving low bid of $4,899,064.46 from Midwest Concrete, Inc. for Lafayette Road reconstruction
• Discussion on Community Response Center restrooms

The Evansdale City Council held a public hearing and then approved Resolution 6886, awarding the low bid and contract for the Lafayette Road Construction Project. The vote was 4-0. The council also discussed obtaining flooring bids for restrooms at the Community Response Center.

• Approved Resolution 6886 for Lafayette Road Construction Project low bid and contract (4-0)
• Discussed flooring bids for Community Response Center restrooms (no action taken)

September 3 City Council

The Evansdale City Council will consider two agreements with MidAmerican Energy for electric installation ($132,835.37) and streetlights ($20,361.15) in Eagles Landing Phase II, plus a $4,161.50 quote to polish concrete at the police department restroom. Other items include a nuisance abatement extension at 525 Evans Rd., a request to lower Meyers Lake for retaining wall repair, and approval of liquor license renewals for Flying J/Pilot and Station Mart #1. The council will also set a September 9 public hearing for the Lafayette Road Reconstruction Project and approve the FY24 annual financial report showing a $5,998,930 ending fund balance.

• Agreement with MidAmerican Energy for electric installation in Eagles Landing Phase II — $132,835.37
• Agreement with MidAmerican Energy for streetlights in Eagles Landing Phase II — $20,361.15
• Quote from Even Quality Works to remove tile and polish concrete for Police Dept. restroom — $4,161.50
• Resolution 6883 setting September 9 public hearing for Lafayette Road Reconstruction Project
• Resolution 6884 approving FY24 Annual Financial Report with $5,998,930 ending fund balance

The council approved two agreements with MidAmerican Energy for electric installation and streetlights in Eagles Landing Phase II, totaling $153,196.52. It also granted a code-violation extension for 525 Evans Rd., allowed lowering Meyers Lake for a retaining-wall repair, and tabled a $4,161.50 quote for Police Department restroom floor work. The consent agenda and resolution calendar were approved unanimously.

• Approved $132,835.37 electric installation agreement with MidAmerican Energy for Eagles Landing Phase II (5-0)
• Approved $20,361.15 streetlight agreement with MidAmerican Energy for Eagles Landing Phase II (5-0)
• Granted code-violation extension for property at 525 Evans Rd., with time frame set by code enforcement (5-0)
• Approved lowering Meyers Lake for retaining-wall repair (5-0)
• Tabled $4,161.50 quote for Police Department restroom tile/concrete removal (5-0)
• Approved consent agenda including meeting minutes, street closures for Safety Fair, and liquor license renewals (5-0)
• Approved resolution calendar including Resolution 6882 (bills), 6883 (public hearing for Lafayette Road project), 6884 (FY24 annual financial report), and 6885 (FY24 street finance report) (5-0)

August 27 Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on August 27, 2024, due to lack of business. This is a procedural cancellation with no items to be discussed or decided.

August 20 City Council

The Evansdale City Council will consider issuing $2,015,000 in general obligation bonds, approving the Lafayette Rd. reconstruction project, and entering into multiple agreements with Metronet for internet and fiber services. The council will also hold a public hearing on the sale of city property, consider eliminating the mowing fee, and approve several other contracts and agreements.

• Resolution 6879: $2,015,000 General Obligation Corporate Purpose Bonds, Series 2024A
• Resolution 6881: Final plans for Lafayette Rd. Reconstruction Project, authorize Iowa DOT to advertise for bids
• Request to approve Right-of-Way Agreement and five-year internet agreement with Metronet
• Request to install fiber to Wastewater Treatment Plant with five-year Metronet agreement
• Public Hearing: Disposal of City Property – opening of bids

The council approved a $2,015,000 general obligation bond for capital purposes, authorized the fire department to apply for a gaming grant for an off-road vehicle, and transferred funds between TIF districts. It also approved final plans for the Lafayette Road reconstruction project, multiple agreements with Metronet for fiber installation and internet service, and an ambulance service agreement with UnityPoint Hospice. Additionally, the council approved the sale of city property, an amended waste collection agreement with Elk Run Heights, and a lease amendment for JB Pools.

• Approved $2,015,000 General Obligation Corporate Purpose Bonds, Series 2024A (5-0)
• Approved Resolution 6880 for sale of city property (5-0)
• Approved Resolution 6881 for final plans and bid advertisement for Lafayette Road Reconstruction Project (5-0)
• Approved right-of-way agreement and five-year internet agreement with Metronet (5-0)
• Approved fiber installation to Wastewater Treatment Plant and five-year Metronet agreement (5-0)
• Approved ambulance service agreement with UnityPoint Hospice and restocking agreement with MercyOne Northeast Iowa (5-0)
• Approved amended VacAll 28E agreement with Elk Run Heights (5-0)
• Approved extension of contingency date for Kwik Trip property at 952 Gilbertville Rd. to August 23, 2024 (5-0)

Library Board

The Evansdale Public Library Board of Trustees will vote on a Programs Policy and review several existing policies, including the library's Disaster Plan and Active Shooter Plan. The board will also approve July meeting minutes and bills, and receive treasury and circulation reports.

• Decision/Vote on Programs Policy
• Review Evansdale Public Library Disaster Plan
• Review Evansdale Public Library Active Shooter Plan
• Approval to pay July bills
• Review Fax Machine, Photocopy, and Video Rental Policies

The Evansdale Public Library Board of Trustees approved the July bills totaling $3,098.46 and the July meeting minutes. A review of the library's disaster plan was tabled. Several other policy reviews and a discussion on raising the pre-approval limit for paying bills were postponed to the September meeting.

• Approved July 2024 meeting minutes (3-0)
• Approved payment of July bills totaling $3,098.46 (3-0)
• Tabled review of the library's disaster plan

August 6 City Council

The council will consider approving a $1.4 million contract for Eagles Landing Phase II and a $154,396 contract for the River Road Water Trail Access Project. Two development agreements with Kwik Trip and Freedom Truck & Trailer Wash are up for approval. The agenda also includes routine items such as liquor license renewals, a wastewater treatment plant update, and approval of a lease agreement for city property.

• Resolution 6865: Contract with Rathje Construction for Eagles Landing Phase II at $1,398,399.46
• Resolution 6864: Contract with Peterson Contractors for River Road Water Trail Access at $154,396.25
• Resolution 6872: Development Agreement with Kwik Trip
• Resolution 6873: Development Agreement with Freedom Truck & Trailer Wash, LLC
• Resolution 6874 & 6875: Lease agreements for 952 Gilbertville Rd. with John Brustkern and Lee Schutte dba JB Pools

The Evansdale City Council approved several contracts and agreements, including a $1.4M contract for Eagles Landing Phase II, a $154K River Road Water Trail Access contract, and development agreements with Kwik Trip and Freedom Truck & Trailer Wash. The council also approved a lease agreement with Lumen for 952 Gilbertville Rd, a bridge inspection quote, and a propane purchase. All votes were unanimous (5-0).

• Approved Resolution 6864: $154,396.25 contract with Peterson Contractors for River Road Water Trail Access Project (5-0)
• Approved Resolution 6865: $1,398,399.46 contract with Rathje Construction Co. for Eagles Landing Phase II Project (5-0)
• Approved Resolution 6872: Development Agreement with Kwik Trip (5-0)
• Approved Resolution 6873: Development Agreement with Freedom Truck & Trailer Wash, LLC (5-0)
• Approved Resolution 6874: Lease agreement with John Brustkern and Lee Schutte dba JB Pools for 952 Gilbertville Rd (5-0)
• Approved bridge inspection quote with Shuck-Britson for $3,510 (5-0)
• Approved right-of-way agreement with Lumen (Century Link) (5-0)
• Approved amended VacAll 28E agreement with Elk Run Heights (5-0)

July 30th Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on July 30, 2024 due to lack of business. This is a procedural cancellation with no items to discuss or decide.

July 30 Special Council

The Evansdale City Council is meeting to award General Obligation Corporate Purpose Bonds, Series 2024A, for up to $6.5 million to fund street, water, sewer, storm drainage, sidewalk, lighting, signage, and signalization improvements. The council will also consider extending a nuisance abatement deadline for a property at 3246 Gilbertville Road and a request from the mayor to sign a conflict waiver regarding VacAll services with the City of Elk Run Heights and City Attorney Holly Corkery.

• Resolution 6861 awarding up to $6.5 million in General Obligation Corporate Purpose Bonds, Series 2024A, for infrastructure improvements
• Council to consider extension of nuisance abatement at 3246 Gilbertville Road
• Request from the mayor to sign a conflict waiver regarding VacAll services with the City of Elk Run Heights and City Attorney Holly Corkery

The Evansdale City Council approved Resolution 6861 awarding General Obligation Corporate Purpose Bonds, Series 2024A, in a 5-0 vote. The council also extended nuisance abatement at 3246 Gilbertville Road and authorized the mayor to sign a conflict waiver regarding VacAll services with Elk Run Heights and City Attorney Holly Corkery.

• Approved Resolution 6861 awarding General Obligation Corporate Purpose Bonds, Series 2024A (5-0)
• Extended nuisance abatement at 3246 Gilbertville Road (5-0)
• Authorized mayor to sign conflict waiver for VacAll services with Elk Run Heights and City Attorney Holly Corkery (5-0)

July 16 City Council

The Evansdale City Council will vote on a consent agenda including June department reports, minutes, and liquor license changes. Notable items include a $686,698.95 payment to Woodruff Construction for the Wastewater Treatment Plant Rehabilitation Project, a resolution to set a date for selling General Obligation Corporate Purpose Bonds, and a request from the Fire Chief to purchase a gear extractor for $8,343.47. The council will also discuss no-parking restrictions on Heather Avenue, Christmas decorations, and the sale of a lot on Bright Street.

• Resolution 6858 authorizing pay application #15 of $686,698.95 to Woodruff Construction for the Wastewater Treatment Plant Rehabilitation Project
• Resolution 6860 setting a date for the sale of General Obligation Corporate Purpose Bonds, Series 2024A
• Request from Fire Chief to purchase an extractor for gear cleaning for $8,343.47 from Macqueen
• Resolution 6859 authorizing no parking on the west side of Heather Ave. from the southern point of the cul-de-sac to Norma Ave.
• Council to consider the sale of a lot on Bright Street

The council approved a consent agenda including June department reports, July 2 meeting minutes, and two liquor license changes. A resolution authorizing a $686,698.95 payment to Woodruff Construction for the Wastewater Treatment Plant Rehabilitation Project was approved. A resolution to ban parking on the west side of Heather Avenue was tabled to allow affected residents to speak. The council also approved $8,343.47 for a gear-cleaning extractor for the fire department and set a date for the sale of General Obligation Corporate Purpose Bonds.

• Approved consent agenda including June reports, July 2 minutes, and two liquor license changes (5-0)
• Approved Resolution 6858: $686,698.95 pay application #15 to Woodruff Construction for wastewater plant rehab (5-0)
• Tabled Resolution 6859: no parking on west side of Heather Ave. from cul-de-sac to Norma Ave. (5-0)
• Approved Resolution 6860: setting bond sale date and authorizing preliminary official statement (5-0)
• Approved $8,343.47 for fire department gear-cleaning extractor from Macqueen (5-0)

Library Board

The Evansdale Public Library Board of Trustees will hold its monthly meeting, primarily focusing on old business. The board is scheduled to vote on several policies, including the Overdue/Damaged Materials Policy, Meeting Room Policy, Collection Policy, and Expression of Concerns Policy, and will review the library's Disaster Plan and Active Shooter Plan. They will also approve the June meeting minutes and bills, and receive treasury and circulation reports.

• Vote on Overdue/Damaged Materials Policy
• Vote on Meeting Room Policy
• Vote on Collection Policy
• Vote on Expression of Concerns Policy
• Review of Disaster Plan and Active Shooter Plan

The Evansdale Public Library Board of Trustees approved amended policies for review schedule, overdue materials, meeting room, and collection, and adopted a new Expression of Concerns policy. A decision on the library's disaster plan/active shooter policy was tabled. The board also noted a resignation and a new hire.

• Approved amended Policy Review Schedule (3-0)
• Approved amended Overdue/Damaged Materials Policy (3-0)
• Approved amended Meeting Room Policy (3-0)
• Approved amended Collection Policy (3-0)
• Adopted Expression of Concerns Policy (3-0)
• Tabled decision on library Disaster Plan/Active Shooter Policy

July 2 City Council

The Evansdale City Council will hold public hearings and vote on contracts for the Eagles Landing Phase II and Water Trails projects, plus several resolutions and purchases. The agenda includes routine approvals, a no-parking zone, and funding for the Fire Department's 75th anniversary.

• Public hearing and Resolution 6853: low bid of $1,398,399.46 from Rathje Construction for Eagles Landing Phase II
• Public hearing and Resolution 6854: low bid for Water Trails Project
• Resolution 6852: no parking on west side of Heather Ave from cul-de-sac to Norma Ave
• Resolution 6855: change order #2 for Wastewater Treatment Plant Project
• Request to approve $3,261 replacement pump for Fogdal lift station and $2,500 fireworks donation

The Evansdale City Council approved several resolutions and items, including Resolution 6853 for the Eagles Landing Phase II project and Resolution 6854 for the Water Trails project, both after public hearings with no public comments. The council also approved a $2,500 donation to the Evansdale Fire Association for fireworks (4-0, one abstention), annual IT services for $9,453.87, and a $13,082.33 zero-turn mower purchase. A resolution for no parking on Heather Ave. was tabled to allow more resident input.

• Approved Resolution 6853 for Eagles Landing Phase II low bid and contract (5-0)
• Approved Resolution 6854 for Water Trails project low bid and contract (5-0)
• Approved Resolution 6855 for change order #2 at Wastewater Treatment Plant (5-0)
• Approved Resolution 6856 for FY2024 fund transfers (5-0)
• Approved $2,500 donation to Evansdale Fire Association for fireworks (4-0, one abstention)
• Approved $9,453.87 for annual IT services with Computer Troubleshooters (5-0)
• Approved $13,082.33 for a 2024 Hustler SZ Zero Turn mower (5-0)
• Tabled Resolution 6852 for no parking on Heather Ave. to allow resident input (5-0)

June 25th Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on June 25, 2024, due to lack of business. This is a procedural cancellation with no items to discuss or decide.

City Council

The Evansdale City Council is holding a special meeting to consider Resolution 6846, which would approve a site plan for Lot 1 of Eagles Landing, submitted by I380 Corridor Properties, LLC. The plan includes a retail building with office, training, and storage space at 100 Eagle View Drive. The council will also approve the meeting agenda and handle routine procedural items.

• Resolution 6846 approving site plan for Eagles Landing Lot 1 (I380 Corridor Properties, LLC)
• Site at 100 Eagle View Drive, Evansdale, Iowa
• Building includes 19,052 SF retail space and office/training areas
• Plan reviewed by City Engineer and Building Inspector
• Special meeting held Friday, June 21, 2024, at 8:30 AM

The Evansdale City Council held a special meeting and approved Resolution 6846, which approves the site plan for Eagles Landing Lot 1. The vote was unanimous (4-0). No other substantive decisions were made.

• Approved agenda for June 21, 2024 special meeting (4-0)
• Approved Resolution 6846 approving site plan for Eagles Landing Lot 1 (4-0)

June 18 City Council

The Evansdale City Council will consider a consent agenda and resolution calendar that includes approving a $542,919.26 payment to Woodruff Construction for the Wastewater Treatment Plant Rehabilitation Project, a $29,700 final payment to Denver Underground for the Michigan Lift Station Rehabilitation Project, and several other routine items. They will also discuss requests to purchase a body/car camera warranty for $2,500, approve a pest control agreement, increase a chip seal project by $7,099.40, seek quotes for a security system, and amend a purchase agreement with Kwik Trip, Inc. to extend a deadline. The meeting includes appointments and reports from various departments.

• Resolution 6843: Pay $542,919.26 to Woodruff Construction for wastewater plant rehab
• Resolution 6844: Final payment of $29,700 to Denver Underground for lift station rehab
• Request to buy one-year body/car cam warranty for $2,500 from Motorola Solutions
• Request to approve chip seal project increase of $7,099.40 with Prairie Builders
• Request to amend Kwik Trip purchase agreement, extending seller's work deadline to June 1, 2025

Library Board

The Evansdale Public Library Board of Trustees will vote on the library's disaster plan/active shooter plan and elect next year's officers. They will also review several policies, including overdue/damaged materials, programs, collections, and meeting room policies, and discuss contracting with other cities.

• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Vote for next year's officers
• Review Overdue/Damaged Materials Policy
• Review Collections Policy/Challenge Policy/Expression of Concern Policy
• Discussion on contracting with other cities

The Evansdale Public Library Board of Trustees approved the slate of officers for fiscal year 2025: Joel Osborne as president, Paul Penning as vice president, and April Russell as secretary. The board also approved the May 2024 meeting minutes and paid May bills totaling $1,250.72. The disaster/active shooter plan was tabled for revisions, and several policy reviews were postponed for future votes.

• Approved May 2024 meeting minutes (3-0)
• Approved payment of May 2024 bills totaling $1,250.72 (3-0)
• Tabled Evansdale Public Library Disaster Plan/Active Shooter plan for revisions
• Elected Joel Osborne as president for fiscal year 2025 (4-0)
• Elected Paul Penning as vice president for fiscal year 2025 (4-0)
• Elected April Russell as secretary for fiscal year 2025 (4-0)

June 5 City Council

The Evansdale City Council will vote on resolutions approving plans and bid documents for the Water Trails Project and Eagles Landing Phase II, plus fund transfers including $481,008 from federal recovery funds to wastewater. They will also consider a 28E agreement for VacAll services, liquor license renewal for Waterhawks Ski Club, and a road closure for the Angel's Memorial Ride & Drive. The agenda includes routine items like bill payments and board appointments.

• Resolution 6836: Water Trails Project (River Road Water Trail Access) estimated at $356,593.75
• Resolution 6837: Eagles Landing Phase II plans and bid documents
• Resolution 6839: Transfer $481,008 from State & Local Fiscal Recovery funds to Wastewater
• Resolution 6840: Transfer $115,187 from State & Local Fiscal Recovery funds to Capital Project
• Liquor license renewal for Waterhawks Ski Club, Inc. (expires 06/25/2025)

The Evansdale City Council approved a 28E agreement for VacAll services after public discussion. The council also approved the consent agenda, including liquor license renewals and a road closure for a July event, and appointed two members to the Board of Adjustment.

• Approved 28E Agreement for VacAll services (3-0)
• Approved consent agenda including liquor license renewal for Waterhawks Ski Club, road closure for Angel's Memorial Ride & Drive, and cigarette permit renewals (3-0)
• Approved Board of Adjustment appointments: Jackie Wilson and Bill Brandenburg, terms ending 04/01/2027 (3-0)
• Approved Resolution Calendar including resolutions 6835-6840 for payments, Water Trails Project, Eagles Landing Phase II, and fund transfers (3-0)

May 28th Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on May 28, 2024, due to lack of business. This is a procedural cancellation with no items to discuss or decide.

• Meeting cancelled due to lack of business

May 21 City Council

The Evansdale City Council will consider a consent agenda, resolutions, and a public hearing on a FY24 budget amendment. Key items include a $542,919.26 payment for the wastewater treatment plant project, a budget amendment, and several other approvals. The meeting also includes routine reports and a request to accept a low bid for ambulance transmission replacement.

• Resolution 6831: Pay application #13 to Woodruff Construction for $542,919.26 for Wastewater Treatment Plant Rehabilitation Project
• Public Hearing and Resolution 6832: FY24 Budget amendment
• Resolution 6833: Approve deviation from Eagles Landing Design Standards for Kwik Star signage
• Request to accept low bid of $4,529 from Beyer Motorsports to replace transmission in 2002 Ambulance
• Request to approve additional expense up to $5,050 with Iowa Wall Saw for Community Response Center basement project

The Evansdale City Council approved several resolutions including a $542,939.26 payment for the wastewater treatment plant project, a FY2024 budget amendment, and a deviation from Eagles Landing design standards for Kwik Star signage. They also accepted a low bid of $4,529 for ambulance transmission replacement, approved a $300 shred event partnership with First Security State Bank, and authorized up to $5,050 for additional work on the Community Response Center basement. New street names at Eagles Landing were approved: Eagle's Landing Parkway and Eagle Rock Road.

• Approved Resolution 6831: $542,939.26 pay application #13 to Woodruff Construction for Wastewater Treatment Plant Rehabilitation (4-0)
• Approved Resolution 6832: FY2024 Budget amendment (4-0)
• Approved Resolution 6833: Deviation from Eagles Landing Design Standards for Kwik Star signage (4-0)
• Approved Resolution 6834: Clarification to Deed of Dedication uses and conditions (4-0)
• Approved $4,529 low bid from Beyer Motorsports for ambulance transmission replacement (4-0)
• Approved $300 partnership with First Security State Bank for June 6 shred event (4-0)
• Approved up to $5,050 additional expense with Iowa Wall Saw for Community Response Center basement (4-0)
• Approved new street names: Eagle's Landing Parkway and Eagle Rock Road (4-0)

Library Board

The Evansdale Public Library Board of Trustees will vote on the library's disaster plan and review several policies, including those for overdue materials, programs, collections, and meeting rooms. They will also discuss contracting with other cities and new board member orientation.

• Vote on Disaster Plan/Active Shooter plan
• Review Overdue/Damaged Materials Policy
• Review Collections Policy/Challenge Policy
• Review Meeting Room Policy
• Discussion on contracting with other cities

The Evansdale Public Library Board of Trustees approved the April 2024 meeting minutes and paid $1,779.27 in April bills. All other agenda items, including the disaster plan, policy reviews, and the meeting room policy, were tabled. The board noted the resignation of trustee Emilia Sanchez.

• Approved April 2024 meeting minutes (3-0).
• Approved payment of April bills totaling $1,779.27 (3-0).
• Tabled decision on the library disaster plan/active shooter policy.
• Tabled review of policy review schedule.
• Tabled review of overdue/damaged materials policy.
• Tabled review of programs policy.
• Tabled review of collections policy/challenge policy/expression of concern policy.
• Tabled review of meeting room policy.

May 7 City Council

The Evansdale City Council will vote on several contracts and resolutions, including a $52,214 pump replacement for lift stations, a $61,177 street sealing bid, and a $32,117 drainage system bid. They will also consider a $2,500 agreement with Operation Threshold, officer training costs, and resolutions on utility relocation for the Lafayette Road project and unpaid sump pump fees. A public hearing for a FY2024 budget amendment is set for May 21.

• Approve $52,214 pump replacement for East End and Lafayette Lift Stations
• Accept $61,177 low bid for street sealing with Prairie Road Builders
• Approve $32,117 drainage system bid for Community Response Center basement
• Resolution 6827 directs utility relocation for Lafayette Road project
• Resolution 6829 sets May 21 public hearing for FY2024 budget amendment

The Evansdale City Council approved multiple spending items including a $52,214 pump replacement for lift stations, a $32,117 low bid for basement drainage at the Community Response Center, and a $61,177 street sealing contract. All votes were 5-0. The council also approved a service agreement with Operation Threshold for $2,500, officer training costs, and design standard amendments for Eagles Landing Development.

• Approved pump replacement for East End and Lafayette Lift Stations at $52,214 (5-0)
• Approved low bid of $32,117 for drainage system in Community Response Center basement (5-0)
• Approved low bid of $61,177 for street sealing with Prairie Road Builders (5-0)
• Approved service agreement with Operation Threshold for $2,500 (5-0)
• Approved sending two officers to Mid-States Organized Crime training at $1,943 (5-0)
• Approved sending two officers to Firearms Instructor School at up to $2,410 (5-0)
• Approved amending Design Standards for Eagles Landing (5-0)
• Approved naming new streets in Eagles Landing Development (5-0)

Storm Water Commission

The Evansdale Storm Water Commission is meeting to approve the agenda and prior minutes, hear updates from the storm water contact person, and discuss ongoing storm water matters. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of May 1, 2024 agenda
• Approval of December 13, 2023 minutes
• Update on Storm Water Insert
• Continuance of Storm Water Inspections

The Storm Water Commission met and approved the agenda and previous minutes. Chair Schares noted that 13 storm water intakes will be put out for bid in the next fiscal year. No substantive decisions were made beyond routine approvals.

• Approved May 1, 2024 agenda (5-0)
• Approved December 13, 2023 minutes (5-0)
• Adjourned at 8:05 a.m. (5-0)

April 23rd Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on April 23, 2024, because there is no business to conduct. This is a procedural cancellation with no items to discuss or decide.

April 16 City Council

The Evansdale City Council will hold a public hearing and vote on the FY2025 budget, and consider several resolutions including a $213,748.94 payment for the Wastewater Treatment Plant Rehabilitation Project. They will also vote on an amendment to a development agreement with I380 Properties for Lot 1 Eagles Landing, and consider replacing a police vehicle engine for $9,562.54. The agenda includes routine consent items like department reports and a road closure request for a church event.

• Public hearing and resolution for FY2025 budget
• Resolution 6822: $213,748.94 pay application to Woodruff Construction for wastewater plant
• Resolution 6825: amendment to development agreement with I380 Properties, Lot 1 Eagles Landing
• Request to replace engine in 2019 Dodge Durango for $9,562.54
• Road closure request for Blessing Evansdale Day on Lafayette Road

The Evansdale City Council approved the FY2025 Budget via Resolution 6824 and authorized pay application #3 of $213,748.94 to Woodruff Construction for the Wastewater Treatment Plant Rehabilitation Project. The council also approved an amendment to the Eagles Landing development agreement, authorized a $9,562.54 engine replacement for a police department vehicle, and approved purchase of a Dura Patcher machine from Cedar Falls. All votes were 5-0.

• Approved Resolution 6824 for FY2025 Budget (5-0)
• Approved Resolution 6822: pay application #12 to Woodruff Construction for $213,748.94 for Wastewater Treatment Plant Rehabilitation (5-0)
• Approved Resolution 6825: amendment to Development Agreement with I380 Properties, Lot 1 Eagles Landing (5-0)
• Approved $9,562.54 engine replacement for 2019 Dodge Durango from Advanced Automotive (5-0)
• Approved moving forward with draining system for Community Response Center (5-0)
• Approved purchase of Dura Patcher Machine from City of Cedar Falls (5-0)
• Approved consent agenda including department reports, April 2 meeting minutes, and road closure for Blessing Evansdale Day (5-0)

Library Board

The Evansdale Public Library Board of Trustees is meeting to vote on several policies, including a disaster/active shooter plan, an internet use policy, and a new policy for preapproving bills. They will also review the overdue/damaged materials policy, programs policy, and collection policy, and discuss contracting with other cities and new board member orientation.

• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Vote on Internet Use Policy
• Vote on new policy for preapproval of bills up to $2,000
• Review Overdue/Damaged Materials Policy
• Discussion on contracting with other cities

The Evansdale Public Library Board of Trustees approved the March meeting minutes, March bills, and pre-approved April bills up to $2,000. They voted to amend the Internet Use Policy and the Programs Policy, but tabled the Disaster Plan/Active Shooter policy. Several other policies were reviewed and will return in May.

• Approved March 2024 meeting minutes (4-0)
• Approved payment of March 2024 bills (4-0)
• Pre-approved payment of April 2024 bills up to $2,000 (4-0)
• Tabled decision on Evansdale Public Library Disaster Plan/Active Shooter policy
• Amended Internet Use Policy (4-0)
• Amended Programs Policy (4-0)

April 8 City Council

This is a transparency notice, not an official business meeting. The Evansdale City Council, Mayor, and City Clerk will tour Central Middle School and the Career Center at the invitation of the Waterloo School District; no city business will be discussed or voted upon.

• Tour of Central Middle School and Career Center at 1348 Katoski Dr., Waterloo
• Invitation from Waterloo School District
• No official city business or votes scheduled

April 2 City Council

The Evansdale City Council will hold a public hearing on a notice of violation for Moeller Lawn Care & More, LLC, and consider several resolutions including setting a public hearing for the FY2025 budget, approving tax abatements for three newly constructed homes, and authorizing payment of bills. The council will also vote on a request from Police Chief Dean to replace the engine in a 2019 Dodge Durango at a cost of $9,562.54, and approve a consent agenda that includes a request from Deb Lewis to hold a Bridge Ride event at the Cedar Valley Nature Trail trailhead on River Rd.

• Public hearing: Moeller Lawn Care & More, LLC – Notice of Violation
• Resolution 6817 setting public hearing for FY2025 Budget on April 16, 2024
• Resolution 6818 tax abatement for 106 Dixie Circle (new home, $239,000-$240,000)
• Resolution 6819 tax abatement for 255 Saunders Avenue (new home, $328,000)
• Request to replace engine in 2019 Dodge Durango for $9,562.54

The Evansdale City Council held a special session and a public hearing on the proposed FY25 Property Tax Levy. No vote was taken on the levy; a second budget hearing is scheduled for April 16, 2024. The meeting was adjourned after the hearing with no substantive decisions.

• No decisions were made; the meeting was procedural only.

March 26 2024_Planning Zoning

The Evansdale Planning and Zoning Commission will not meet on March 26, 2024, because there is not enough members present to form a quorum. No items were discussed or decided at this meeting.

• Meeting cancelled due to lack of quorum

March 19 City Council

The Evansdale City Council approved several resolutions including a tax abatement for 324 Rae Street, the sale of city property for a truck wash, and adopted ordinances reducing the Planning & Zoning Commission from 7 to 5 members and amending solid waste collection. They also approved payments for the Michigan Lift Station and Wastewater Treatment Plant projects, and authorized computer upgrades and a heat pump purchase. A burn ban was discussed but no decision was recorded.

• Approved Resolution 6811 setting public hearing for FY25 property tax levy
• Approved Resolution 6812 tax abatement for 324 Rae Street
• Approved Resolution 6813 semi-final payment #6 of $18,810 to Denver Underground for Michigan Lift Station
• Approved Resolution 6814 pay application #11 of $1,602,394.19 to Woodruff Construction for Wastewater Treatment Plant
• Approved Resolution 6815 sale of city property (4-0)
• Approved $5,556.80 for computer upgrades (3-1)
• Approved $7,480 heat pump for Community Response Center (4-0)
• Adopted Ordinance 699 reducing Planning & Zoning Commission from 7 to 5 members (4-0)

Library Board

The Evansdale Public Library Board of Trustees will vote on the library's Disaster Plan/Active Shooter plan, approve bills, and review several policies including internet use, collection development, and personnel. The board will also discuss contracting with other cities and updating board member policies.

• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Preapproval to pay March bills in April up to $2,000
• Review Internet Use Policy
• Review Collection Development
• Discussion on contracting with other cities

The Evansdale Public Library Board of Trustees approved the February 2024 meeting minutes and February bills totaling $617.99, and pre-approved March bills up to $2,000. Discussion items included a disaster plan/active shooter policy (in progress), an internet use policy (tabled), and a collection development policy review (to continue next meeting). No final decisions were made on these policies.

• Approved February 2024 meeting minutes (5-0)
• Approved February 2024 bills for $617.99 (5-0)
• Pre-approved March 2024 bills up to $2,000 (5-0)

February 27 Planning Zoning

The Evansdale Planning and Zoning Commission will meet to consider Resolution 2024-01, which would amend Chapter 170, Section 170.18 of the city code, and to review two urban renewal amendments for consistency with the city's comprehensive plan. The commission will also discuss convenience stores and elect officers.

• Resolution 2024-01 on amendment to Chapter 170, Section 170.18
• Review of East Heights Urban Renewal Amendment
• Review of Home Acres Urban Renewal Amendment
• Discussion on convenience stores
• Election of Chairperson, Vice-Chairperson, and Secretary

The commission denied a proposed amendment to Chapter 170, Section 170.18 regarding C-2 zoning language (4-0). They also reviewed and agreed that two urban renewal plan amendments (East Height and Home Acres) were properly worded, recommending them to the city council. No other substantive decisions were made.

• Denied Resolution 2024-01 amendment to C-2 zoning language (4-0)
• Agreed East Height Urban Renewal Amendment was properly worded
• Agreed Home Acres Urban Renewal Amendment was properly worded

City Council

The Evansdale City Council is holding a special session solely to appoint Scott Strader to the Planning & Zoning Commission, filling a term that expires 12/31/2027. The agenda is otherwise procedural, with no other business items listed.

• Appointment of Scott Strader to Planning & Zoning Commission
• Term expiring 12/31/2027

The Evansdale City Council met in special session and approved the Planning and Zoning Commission's appointment of Scott Strader to a term expiring December 31, 2027. The meeting lasted five minutes and no other substantive decisions were made.

• Approved agenda for February 23, 2024 special meeting (5-0)
• Approved appointment of Scott Strader to Planning and Zoning Commission, term expiring 12/31/2027 (5-0)

February 20 City Council

The Evansdale City Council will hear a presentation on the wastewater treatment plant, consider several ordinances including a five-year wastewater rate increase and reducing the Planning & Zoning Commission from 7 to 5 members, and discuss moving the Lafayette Reconstruction Project to 2025. They will also vote on various contracts and repairs, including storm drain outlet repairs and ambulance repairs, and hold a closed session to discuss the potential sale of city property.

• Ordinance 698: Wastewater increase over five years, 2nd reading
• Ordinance 699: Reduce Planning & Zoning Commission from 7 to 5 members, 1st reading
• Resolution 6799: Pay application #10 to Woodruff Construction for $85,399.30 for Wastewater Treatment Plant Rehabilitation
• Request to move Lafayette Reconstruction Project to spring 2025 and apply for additional funding
• Request to approve 28E Animal Control Agreement with Elk Run Heights for $2,353 for FY25

The council adopted Ordinance 698, approving a wastewater fee increase over a five-year period, on second reading (5-0). It also approved a 28E Animal Control Agreement with Elk Run Heights for $2,353 for FY25, and tabled the Lafayette Road reconstruction project until spring 2025 to seek additional funding. Several other routine approvals and reports were handled.

• Adopted Ordinance 698 (wastewater fee increase over five years) on second reading (5-0)
• Approved 28E Animal Control Agreement with City of Elk Run Heights for $2,353 for FY25 (5-0)
• Tabled Lafayette Road reconstruction project to spring 2025 for additional funding (5-0)
• Approved Resolution 6801: change order #1 for Wastewater Treatment Plant Rehabilitation for $18,641.05 (5-0)
• Approved storm drain outlet repairs for $15,600 with B&B Builders (5-0)
• Approved ambulance repairs for $2,142.44 with Boubin Muffler (5-0)
• Adopted Ordinance 699 reducing Planning & Zoning Commission from 7 to 5 members, first reading (4-1)
• Approved sale of city property (5-0)

Library Board

The Evansdale Public Library Board of Trustees will vote on the library's Disaster Plan/Active Shooter plan, approve routine bills, and discuss several policy updates, including the Internet Use Policy and contracting with other cities. The meeting also includes welcoming a new board member and reviewing legislative bills.

• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Approval to pay January bills
• Preapproval to pay February bills in March up to $2,000
• Review Internet Use Policy
• Discussion of House File 678 and Senate File 31331 (SSB 3168)

The Evansdale Public Library Board of Trustees approved January bills of $2,082.12 and pre-approved February bills up to $2,000. The board also reviewed a disaster plan but took no vote, and discussed a state bill that could shift library authority to the city council.

• Approved January 2024 bills for $2,082.12 (5-0)
• Pre-approved February 2024 bills up to $2,000 (5-0)
• Approved January 2024 meeting minutes (5-0)

February 6 City Council

The Evansdale City Council will hold a public hearing and vote on selling city-owned parcels on Gilbertville Road to Kwik Trip, Inc., and consider a resolution to borrow up to $6.5 million. The council will also set public hearing dates for urban renewal plan amendments, approve collective bargaining contracts, and take first readings on a wastewater rate increase and a reduction in the Planning & Zoning Commission size.

• Public hearing and Resolution 6792 approving sale of city property on Gilbertville Road to Kwik Trip, Inc.
• Resolution 6795 to borrow up to $6,500,000 via General Obligation Loan Agreement
• Resolution 6793 and 6794 setting public hearing dates for urban renewal plan amendments (East Heights and Home Acres)
• Ordinance 698: Wastewater increase over five years, 1st reading
• Purchase requests: $8,164.98 for LED street lights on Lafayette Rd., $12,866 for snow plow blade, $3,008 for leaf springs

The Evansdale City Council approved a $6.5 million general obligation loan, adopted the first reading of a five-year wastewater rate increase, and ratified collective bargaining agreements with two unions. The council also approved the sale of city property to Kwik Trip for development at Eagles Landing, appointed a new Planning & Zoning board member, and authorized several equipment purchases for the police and public works departments.

• Approved Resolution 6795 for $6.5M general obligation loan (5-0)
• Adopted first reading of Ordinance 698 for five-year wastewater increase (5-0)
• Approved Resolution 6796 collective bargaining contract with Teamsters Local 238 (5-0)
• Approved Resolution 6797 collective bargaining contract with IBEW Local 288 (5-0)
• Approved Resolution 6792 sale of city property to Kwik Trip for Kwik Star at Eagles Landing (5-0)
• Approved appointment of Jeff Dawson to Planning & Zoning Commission (5-0)
• Approved $1,150 for police scheduling software from TCP Software (5-0)
• Approved $8,164.98 for 19 LED streetlights on Lafayette Rd. from Van Meter (5-0)

January 30 Planning Zoning

This meeting of the Evansdale Planning and Zoning Commission was canceled. The agenda included procedural items, officer elections, a discussion on convenience stores, and a resolution on a zoning amendment, but none of these were acted upon.

• Resolution 2024-01 on amendment to chapter 170, section 170.18
• Discussion on convenience stores
• Election of officers (chairperson, vice-chairperson, secretary)

January 16 City Council

The Evansdale City Council will hold its regular meeting on January 16, 2024, to consider several items including an audit presentation, a garbage/recycling contract extension, a development agreement, and a public hearing on selling city property. The council will also discuss the FY25 budget for public safety and consider hiring a Deputy City Clerk. Consent agenda items include routine reports and resolutions for payments and compensation.

• Resolution 6790 approving development agreement with BC Mach3, LLC
• Resolution 6789 setting public hearing date for sale of city property
• Resolution 6787 authorizing pay application #9 to Woodruff Construction for $153,560.85 for Wastewater Treatment Plant Rehabilitation
• Request to extend Rite Environmental garbage/recycling agreement for two years
• Request to schedule crack sealing with Kluesner Construction for $46,849.84

The Evansdale City Council approved a two-year extension of the garbage/recycling agreement with Rite Environmental, a development agreement with BC Mach 3 LLC, and a $46,849.84 crack sealing contract with Kluesner Construction. They also set a February 6 public hearing on the sale of city property and approved hiring a full-time Deputy City Clerk. All votes were 4-0.

• Approved extension of Rite Environmental garbage/recycling agreement for two years (4-0)
• Approved Resolution 6790, development agreement with BC Mach 3, LLC (4-0)
• Approved crack sealing with Kluesner Construction for $46,849.84 (4-0)
• Approved hiring a full-time Deputy City Clerk (4-0)
• Approved Resolution 6789 setting public hearing date for sale of city property (4-0)
• Approved consent agenda including department reports and January 2 meeting minutes (4-0)
• Approved board and commissions appointment (4-0)
• Approved resolution calendar including payments, compensation, and $153,560.85 wastewater plant pay application (4-0)

Library Board

The Evansdale Public Library Board of Trustees is meeting to approve routine minutes and bills, and to vote on the library's Disaster Plan/Active Shooter plan. The board will also discuss contracting with other cities, new board member orientation, and policy edits.

• Vote on Evansdale Public Library Disaster Plan/Active Shooter
• Approval to pay November and December bills
• Preapproval to pay January bills in February up to $2,000
• Discussion: Contracting with other cities
• Discussion: Edit policy for new Board Member terms

The Evansdale Public Library Board of Trustees approved the November 2023 and January 2024 special meeting minutes, paid November and December bills totaling $338.92, and preapproved up to $2,000 for January bills. Several items were discussed but not voted on, including a disaster plan, a hotspot lending program, and a policy change for board member terms.

• Approved November 2023 and January 2024 special meeting minutes (3-0)
• Approved payment of November ($219.09) and December ($119.83) bills (3-0)
• Preapproved up to $2,000 for January bills (3-0)

Library Board

The Board of Trustees will hold a special meeting to approve the 2024 budget and elect a new Vice President. Members will also vote on contract pricing for Gilbertville and Elk Run and discuss the next meeting date.

• Approval of 2024 Budget
• Election of new Vice President
• Contract price decision for Gilbertville and Elk Run
• Scheduling of next board meeting

The Evansdale Public Library Board of Trustees approved the FY 2025 budget as written (4-0), elected Emilia Sanchez as new Vice President (4-0), and approved a three-year contract for Gilbertville and Elk Run at $8, $9, and $10 per capita (4-0). The next meeting was set for January 16, 2024, at 5:00 p.m.

• Approved FY 2025 budget as written (4-0)
• Elected Emilia Sanchez as new Vice President (4-0)
• Approved three-year contract for Gilbertville and Elk Run: $8 per capita year one, $9 year two, $10 year three (4-0)
• Set next board meeting for January 16, 2024, at 5:00 p.m. in the Gathering Room

January 2 City Council

The Evansdale City Council will consider several items, including a $381,000 agreement with Bolton & Menk for engineering services on the Eagles Landing Phase II project, a resolution to participate in the Northeast Industrial Access NEPA Study, and a possible wage increase. The council will also discuss dissolving open burning within city limits and adopting state-recommended minute-taking guidelines. Several appointments to boards and commissions are on the agenda.

• Agreement with Bolton & Menk for $381,000 for Eagles Landing Phase II preliminary and final plans, and construction observation
• Resolution 6783 approving participation in the Northeast Industrial Access NEPA Study
• Consideration to dissolve open burning within Evansdale city limits
• Appointments to Hardship and Grievance Commission, Municipal Housing Authority Board, Storm Water Commission, Planning & Zoning Commission, and Library Board
• Resolution 6782 authorizing payment of bills and transfers totaling $30,574.52

The council approved several items including a $381,000 agreement with Bolton & Menk for the Eagles Landing Phase II project, appointments of city officials and board/commission members, and a wage increase for public works employees. A discussion on a potential open burning ban was held but no decision was made; the matter will be taken to residents for input.

• Approved $381,000 agreement with Bolton & Menk for Eagles Landing Phase II (5-0)
• Approved city officials appointments (5-0)
• Approved board and commission appointments (5-0)
• Approved Resolution 6782 authorizing payment of bills and transfers (5-0)
• Approved Resolution 6783 for Northeast Industrial Access NEPA Study (5-0)
• Approved agreement with Chris Fischels Commercial Group through Dec 31, 2024 (5-0)
• Approved minute taking guidelines per Iowa Code 21.3 (5-0)
• Approved public works wage increase effective Jan 1, 2024 (5-0)