Exeter public meetings in 2023

Zoning Board of Review

The Exeter Zoning Board of Review met on December 14, 2023, to decide on a special use permit for a 3-lot subdivision at 0 South County Trail and to hear an appeal of a cease-and-desist order for a bed and breakfast at 48 West Shore Drive. The board approved the special use permit for the subdivision, and heard testimony on the B&B appeal, which was still under consideration.

• Approved special use permit for Timothy Gillette's 3-lot subdivision at 0 South County Trail (Plat 67, Block 1, Lot 7), with 13 stipulations from the Planning Board
• Heard appeal by Mark and Tonya Hughes of zoning violation for operating a bed and breakfast without a special use permit at 48 West Shore Drive (Plat 83, Block 6, Lot 29)
• Zoning Inspector Hal Morgan testified that six B&Bs in town operate without special use permits, and short-term rentals are not a permitted use in Exeter
• Applicant Tonya Hughes argued her rental is a short-term rental, not a B&B, and disputed the zoning official's interpretation
• Board acted as Zoning Board of Appeals; decision on the Hughes appeal was not reached in the minutes

Special Town Council

The Exeter Town Council held a special meeting on December 13, 2023, to review and adopt a new Grant Fee Administration Policy. The council discussed the policy section by section, made amendments, and voted unanimously to adopt it. The meeting was otherwise procedural, with no other substantive items.

• Adopted Policy No. 2.01, Grant Fee Administration, as amended
• Meeting held at Council Chambers, 675 Ten Rod Road, Exeter, RI
• Two council members absent: Diane Bampton-Allen and Calvin A. Ellis

Planning Board Meeting

The Exeter Planning Board held a public hearing and unanimously approved comprehensive amendments to the Town's Land Development and Subdivision Regulations to comply with new state laws effective January 1, 2024. The board also discussed the draft Comprehensive Plan, voting to hold a joint public hearing with the Town Council in late February 2024, and recommended sending a memo on state land use mandates to the council. Public comment included allegations about misuse of town equipment and concerns about private road standards.

• Approved amendments to Appendix B Land Development and Subdivision Regulations, including new solar fee schedule and application fees ($200-$300)
• Added new Section 7.3 Performance and Development Standards, incorporating solicitor's recommendations
• Voted to hold joint public hearing with Town Council on Comprehensive Plan week of February 26, 2024
• Recommended sending memo on state land use mandates (Inclusionary Zoning, Adaptive Reuse) to Town Council
• Public comment alleged town grader equipment used for paid RIPWA class, potential ethics violation

Regular Town Council

The Exeter Town Council held a public hearing and unanimously approved a package of amendments to the Zoning Ordinance to comply with state legislative changes effective January 1, 2024. The Council also approved a $100,000 housing grant, a power washer purchase, mutual traffic safety agreements, and several emergency management items.

• Approved zoning ordinance amendments to comply with RIGL 45-24-46.1, effective January 1, 2024
• Approved resolution supporting a $100,000 Housing Municipal Technical Assistance Grant
• Approved purchase of a power washer from Power Washer America for $7,395.00
• Approved mutual traffic safety detail assistance agreements with eight towns for Route 2 pole replacement details
• Approved incremental payments for a $150,000 Multi-Community Hazard Mitigation Plan consultant from the Emergency Management Liability Account

Planning Board Meeting

The Exeter Planning Board held a public hearing and voted to approve the combined Master Plan and Preliminary Plan for a 9,000-square-foot business building (with a 3,000 sq ft mezzanine) at 0 South County Trail, with conditions for final approval. The board also held a pre-application conference for a proposed 120-unit affordable housing development with a 5MW solar project at 0 Ten Rod Road, but no decision was made on that item.

• Approved Master Plan and Preliminary Plan for Exquisite Events/Jade Investment Group at 0 South County Trail (AP 71, Block 4, Lot 10) with 14 conditions, including waivers for OWTS, RIPDES, and wetlands permits to be submitted at final stage
• Conditional approval requires additional landscaping, corrected elevations, revised facade design, dark-sky-compliant lighting, and detailed signage and delivery hours
• Pre-application conference held for 'Solicity Project' at 0 Ten Rod Road: 120 housing units (min. 25% affordable), 5MW solar, battery storage, on 109 acres zoned RU-4
• Public comment from Pine View Apartments director raised concerns about screening, lighting, and retention pond impacts
• Applicant noted 20,000-gallon fire tank and two wells providing 21 gallons per minute for water supply

Planning Board Work Session

The Exeter Planning Board held a work session to review draft amendments to the Land Development and Subdivision Regulations, which must conform to new state laws effective January 1, 2024. The board discussed policy decisions, including the potential creation of a Technical Review Committee and increased staffing needs. A public hearing is scheduled for December 12, 2023. The board reviewed and amended definitions in Sections 1.0 through 10.0.

• Draft amendments to Land Development and Subdivision Regulations to comply with state laws effective Jan 1, 2024
• Discussion of creating a Technical Review Committee (TRC) with administrative officer making planning decisions
• Town has received $100,000 Municipal Training Assistance Grant; funds may be used for checklists and construction standards
• Amended definition of 'Agricultural land' (motion carried 5-0)
• Amended definition of 'Frontage' (motion carried 5-0)

Zoning Board of Review

The Exeter Zoning Board of Review voted 5-0 to approve William A. Manchester Jr.'s request for dimensional relief (front and side setback variances) to build a single-family dwelling at 0 East Shore Drive. The applicant cited wetland restrictions and topography as reasons for the needed variances. The board also approved invoices and the October 12, 2023 meeting minutes.

• Approved dimensional relief for 0 East Shore Drive (Assessor's Plat 19, Block 13, Lot 2) for front setback (30 ft) and side setback (15 ft) variances
• Applicant noted prior approval for same project lapsed about 3 years ago
• Neighbor's letter of concern marked as Exhibit A; board noted wetland issues are a RIDEM matter
• Approved Southern RI Newspapers invoice
• Approved October 12, 2023 meeting minutes

Community Open House

The Town of Exeter is holding a Community Open House on November 2, 2023, to gather resident input on the Exeter 2044 Comprehensive Plan, a 20-year vision for the town. Attendees can drop in anytime between 4:00 p.m. and 9:00 p.m. at the Exeter Public Library for one-on-one discussions. No decisions are being made; this is a public input session. No minutes were completed or filed for this event.

• Community Open House for Exeter 2044 Comprehensive Plan
• Location: Exeter Public Library, 773 Ten Rod Road, Exeter, RI
• Drop-in hours: 4:00 p.m. - 9:00 p.m. on November 2, 2023
• Contact: Exeter Town Planner at (401) 294-2592

Planning Board Work Session

The Exeter Planning Board held a work session to review and discuss draft elements of the town's Comprehensive Plan, including land use, natural resources, housing, economic development, and transportation. They also heard presentations on a proposed replat and an administrative subdivision on Liberty Road. The board made several recommended changes to the draft plan elements and discussed future zoning and housing policies.

• Presentation of proposed replat of property at 269 Liberty Road (AP 72, Block 6, Lot 4) requiring a variance due to a 1,300 sq ft shortfall
• Presentation of proposed administrative subdivision at 279 Liberty Road (AP 72, Block 6, Lot 3) requesting a 2,572 sq ft area reduction
• Discussion of changes to Element 12: Land Use, including wind energy systems, battery farms, and LMI housing
• Discussion of changes to Element 7: Housing, including multifamily by right and water supply concerns
• Discussion of economic development at the I-95 Gateway, including potential for a last-mile facility

Regular Town Council

The Exeter Town Council voted to schedule a November 6 public hearing on proposed amendments to the zoning code that would repeal inclusionary housing requirements due to state law changes. The Council also approved a new victualing license for Two Scoops Café, awarded a $25,800 contract for historical building restoration at Woody Hill and Hall Schools, and authorized a Class 1 survey at 5 West Shore Drive. Several appointments were made, including a new Electrical Inspector and Tax Assessor’s Clerk.

• Public hearing scheduled for November 6 on repealing inclusionary zoning from Exeter Code of Ordinances
• New victualing license approved for Two Scoops Café at 567 South County Trail, Unit 110
• Bid awarded to Plan B Construction for $25,800 for Woody Hill and Hall Schools historical buildings project
• Class 1 survey authorized at 5 West Shore Drive for property line determination
• Kenneth Johnson appointed as Electrical Inspector; Esteban Beeter-Mestre appointed as Tax Assessor’s Clerk

*CANCELLED* Jt. Planning Board-CPAC Meeting

This joint Planning Board and Comprehensive Plan Advisory Committee (CPAC) meeting, scheduled for September 19, 2023, has been cancelled. The agenda would have included discussion of the draft Land Use Element and maps, review of elements to send to statewide planning, and public outreach.

• Meeting cancelled
• Draft Element 12 – Land Use Element and maps discussion
• Review of elements to send to statewide planning
• General discussion of public outreach

Planning Board Meeting

The Exeter Planning Board held a work session to review and discuss the draft Land Use Element and Future Land Use Map of the Comprehensive Plan. The board voted to allow Chairman Millar to make changes to the document, and discussed topics including residential density, groundwater protection, utility-scale solar, the Ladd Center, and the Route 3 corridor. Several items, including floating zones and the community survey, were deferred to a future meeting.

• Motion passed for Chairman Millar to revise the Land Use Element draft
• Discussion on maintaining residential density to protect groundwater and surface water
• Proposal to include utility-scale solar and core forest in the plan
• Discussion on eliminating the Planned District zone at Dorset Mill, Ladd Center, and other sites
• Consideration of allowing additional marijuana storefronts on Route 3

Regular Town Council

The Exeter Town Council held a public hearing on Anthony Gemma's application for annual drive-through holiday displays, approving it with amended hours (Sunday-Thursday 9 a.m.-9 p.m., Friday-Saturday 9 a.m.-10 p.m.) and coordination with the Town Sergeant on traffic control. The council also accepted resignations, made appointments, and discussed a fog sealing bid, deferring action pending more safety information.

• Approved public entertainment license for Anthony Gemma's holiday displays at 106 Ten Rod Road, with amended hours and traffic control measures
• Accepted resignations: Tax Assessor's Clerk Amber Gardiner, Electrical Inspector Randy McGovern (39 years service), School Committee Member Michael Picillo
• Appointed Kevin Robishaw to School Committee unexpired term ending November 2024 (4-1 vote)
• Reappointed Timothy Robertson to Zoning Board of Review for five-year term ending June 30, 2028
• Discussed fog sealing bid from New England Asphalt Services; council will wait for contract and safety information before awarding

Planning Board Meeting

The Exeter Planning Board voted to recommend repealing the town's optional Inclusionary Zoning provision to comply with new state law, and amended application deadlines to meet new notice requirements. The board also discussed the Comprehensive Plan, a site readiness grant, and PFAS contamination at the Ladd Center.

• Voted to recommend removing Inclusionary Zoning (Sec. 9.4) from Zoning Ordinance
• Amended 2023 application deadlines to comply with RIGL 45-23-53 notice requirements
• Discussed Comprehensive Plan progress; draft expected in September, survey to residents
• Noted PFAS chemicals found at Ladd Center; health letters and water testing planned
• Zoning Board: no September applications, three for October (Kendrick's Auto Storage, Shed, Pool)

Regular Town Council

The Exeter Town Council held a special meeting to receive a briefing from the Rhode Island Department of Health and Department of Environmental Management about elevated PFAS levels in drinking water at the former Ladd School Center and other sites. Officials discussed contamination sources, testing, and potential remediation, and answered resident questions. The Council also voted to hire an attorney to help amend zoning regulations.

• PFAS levels: Ladd Center 314 ppt, Exeter Job Corps 198 ppt, Carousel Industries 55 ppt (state interim standard 20 ppt)
• DOH to send testing letters to private well owners within 1 mile of wells exceeding 70 ppt and 1/4 mile of wells exceeding 20 ppt
• Council voted to engage Karen Ellsworth at $120/hour for zoning ordinance amendments
• DEM lacks authority to stop Fire Academy training; investigation ongoing
• State funding discussed for private well testing

*CANCELLED* Planning Board Work Session

This meeting of the Exeter, RI Planning Board was cancelled. The agenda contained only standard procedural items — call to order, roll call, public comment, new/old business, administrative items, and adjournment — with no substantive items listed.

• Meeting cancelled
• No substantive agenda items listed
• Next scheduled meeting: August 22, 2023

Regular Town Council

The Exeter Town Council held its regular meeting on August 7, 2023, approving several Public Works equipment bids, including a dump body, service truck, forestry bucket truck, and containers. They also granted two liquor/entertainment licenses and made appointments. Public comment raised concerns about PFAS contamination and a building permit issue.

• Awarded $54,463.00 bid to Viking Gives USA for dump body replacement
• Awarded $82,658.62 bid to Flood Ford for 2007 F350 service truck
• Awarded $252,481.00 bid to Altec for 75' forestry bucket truck
• Approved Class F1 liquor license for Tilted Barn Brewery one-day event
• Approved outdoor entertainment license for Exeter Fall Festival

Planning Board Meeting

The Exeter Planning Board held a public hearing and granted conditional master plan approval for a proposed 60x100-foot luxury car storage and detailing building at 0 Nooseneck Hill Road. The applicant, Landon Kendricks and The Verrier Group, LLC, seeks variances from the Zoning Board for front and side yard setbacks and a special use permit. The approval includes conditions such as no outdoor storage, a peer review of drainage design, and a landscape plan to maintain rural character.

• Conditional approval of Master Plan for 6,000 sq ft car storage/detailing building at 0 Nooseneck Hill Road (Plat 20, Block 4, Lot 17)
• Variances requested: front yard setback 66 ft (required 100 ft), side yard setback 21 ft (required 30 ft), special use permit for mixed-use commercial development
• Conditions include no outdoor storage, sealed tank for detailing fluids, dark-sky compliant lighting, and fire marshal approval of water tank
• Public comments raised concerns about traffic, lot size, and proximity to Arrow Swamp and Chickasheen Brook
• Board recommended wood construction over steel for rural aesthetic

Special Town Council

The Exeter Town Council held a special meeting to discuss and vote on several Department of Public Works equipment replacement requests, a solid waste hauling fee increase, and other administrative matters. The council approved motions to go out to bid for a dump body, a service truck, storage containers, and a forestry bucket truck, and continued a temporary increase in hauling fees for another three months. A soundproofing project and impact fee ordinance review were continued to the next regular meeting.

• Approved going out to bid for replacement of Viking Proline All Season Dump Body Model PL1011SD (new body cheaper than new truck at $411,000)
• Approved going out to bid for replacement of 2007 4x4 F350 Service Truck (2024 model, payment approved at Financial Town Meeting)
• Approved going out to bid for 40' x 8' Storage Container and two 40-yard receiver containers for Transfer Station
• Approved going out to bid for 70'-75' Forestry Bucket Truck (paid with American Recovery Plan Funds)
• Continued temporary increase in hauling fees for solid waste and recycling from Transfer Station to state landfill for three months

Zoning Board of Review

The Exeter Zoning Board of Review held a public hearing and voted unanimously to approve a dimensional variance request from Knollwood Building Corporation and Tradewind Investments, LLC for a proposed single-family dwelling at 0 Jeannette Court. The applicant sought 30 feet of front setback relief and 45 feet of left-side setback relief, citing the lot's unique shape, wetlands, and steep slope. The board also approved invoices and the April 13, 2023 meeting minutes.

• Approved 30-ft front setback variance and 45-ft left-side setback variance for 0 Jeannette Court (Plat 77, Block 4, Lot 12)
• Property zoned RU-4, pre-existing non-conforming 2-acre lot
• Approved invoices from Esquire Deposition Solutions and Solicitor Peter Ruggiero
• Approved April 13, 2023 meeting minutes (3-0 vote)
• Next meeting scheduled for August 10, 2023

Regular Town Council

The Exeter Town Council approved an amendment to the flood hazard ordinance to comply with state requirements, awarded bids for library gutters, portico refinishing, a privacy pod, and audit services, and made appointments to the Planning Board and Public Works Superintendent. Several board vacancies remain unfilled.

• Approved amendment to Chapter 22, Environment, Article IV, Special Flood Hazard Areas, updating flood panel references
• Awarded $17,110/year for three years to Wadovick & Company for audit services
• Awarded Sole Source Construction bid for library gutters and downspouts (Champlin Funds)
• Awarded Sole Source Construction bid for library portico ceiling and fascia refinishing (Champlin Funds)
• Appointed William Brown as Public Works Superintendent; posted vacancy for Public Works Worker

*Cancelled* Planning Board Meeting

This regular meeting of the Exeter Planning Board, scheduled for June 27, 2023, has been cancelled. No business items are listed for discussion or decision.

• Meeting cancelled

Special Town Council

The Exeter Town Council voted to schedule a public hearing on July 10, 2023, to amend the town code on special flood hazard areas to meet state compliance by a mid-July deadline. The council also approved a one-time $2,203.00 additional compensation for Social Services Director Jessica DeMartino for securing grants and providing 24/7 assistance to residents. The meeting included an executive session for personnel and real property discussions.

• Public hearing scheduled for July 10, 2023, on amendment to Chapter 22, Article IV, Section 22-52(a) (Special Flood Hazard Areas) to meet state compliance deadline
• One-time additional compensation of $2,203.00 approved for Social Services Director Jessica DeMartino for grant work and resident assistance
• Executive session held for personnel (RIGL 42-46-5(a)(1)) and acquisition of real property (RIGL 42-46-5(a)(5))

*CANCELLED* Zoning Board of Review

This regular meeting of the Exeter Zoning Board of Review was cancelled. The agenda listed only procedural items (call to order, roll call, administrative matters, adjournment) with no substantive applications for variances or special permits.

• Meeting cancelled
• No applications for dimensional variance, use variance, or special permit listed

Jt. Planning Board-CPAC Meeting

The Joint Planning Board-CPAC meeting reviewed draft Elements 9 (Transportation and Circulation) and 10 (Public Facilities, Services, and Infrastructure) of the Exeter 2044 Comprehensive Plan. Discussion covered road maintenance, speeding, scenic road protection, and limited public transit. No final decisions were made; the items remain under review for the comprehensive plan.

• Discussed a proposed Pavement Management System, with DPW budget at $380,000
• Reviewed candidate bike routes from RI Bicycle Mobility Plan, including road diets on RI-102 and RI-165
• Action item: petition RIDOT for a load limitation study on Rt. 102
• Noted limited public transit: one RIPTA bus stop, RIde paratransit at $4.00 per trip
• Discussed traffic calming and wildlife crossing signs on Rt. 102

Special Town Council

The Exeter Town Council held a special meeting to present, discuss, and adopt the proposed municipal budget and capital program for fiscal year 2023-2024 (July 1, 2023 to June 30, 2024). The public hearing had no attendees, and the council voted unanimously to adopt the budget after making one change to reduce the Town Sergeant's operating budget. The council also discussed a proposed residential treatment facility near Job Corps and a potential work-from-home policy for Town Hall staff.

Regular Town Council

The Exeter Town Council approved several actions including awarding a bid for a new Public Works pickup truck, authorizing a new power agreement with Constellation, and issuing a proclamation thanking wildfire responders. They also granted a public entertainment license for the National Guard Leap Fest and a rubbish removal license to Eastern Waste Services.

• Awarded bid to Tasca Commercial Trucks for a 2022 Ford F-350 Super-cab 4x4 pickup, with the 2018 Explorer sold to the Town Sergeant's Department for $22,000
• Authorized Town Treasurer to negotiate a new power contract with Constellation Power (current rate $.06/kWh, expiring Dec 31)
• Granted public entertainment license to Earl Adams for the RI National Guard Leap Fest on Aug 5, 2023 at 300 Hog House Hill Road
• Approved use of American Rescue Plan funds to go out to bid for a forestry bucket truck
• Approved going out to bid for architectural services for a new Town Hall

Budget Work Session

The Exeter Town Council held a work session to review the proposed FY 2023-2024 budget. The town treasurer distributed a revised budget incorporating the first Local Cannabis Excise Tax. The council adjusted funding for zoning ordinance changes and reviewed salary proposals. Other administrative issues discussed included election training, septic repairs, and a waste services license transfer.

• Revised FY 2023-2024 budget distributed, including first Local Cannabis Excise Tax
• $15,000 allocated to Planning Board operating budget for zoning changes; balance placed in capital fund
• Salaries reviewed and some changed
• Town Clerk directed to ensure full election training for Elections Administrator
• D. Lewis & Sons sold to Eastern Waste Services; new rubbish removal license application pending

Planning Board Meeting

The Exeter Planning Board approved two preliminary minor subdivisions (Tourgee at 725 Ten Rod Road and Graziano at 309 Wolf Rock Road) and voted to approve the 2023-2024 budget, which includes $35,000 for rewriting zoning and land development regulations. The board also discussed fee increases, staff pay raises, and future development projects.

• Approved preliminary 3-lot subdivision at 725 Ten Rod Road (Tourgee/Sadler) with conditions
• Approved preliminary 3-lot subdivision at 309 Wolf Rock Road (Graziano) with 8 conditions
• Approved 2023-2024 Planning Board budget including $35,000 for zoning ordinance rewrite
• Discussed increasing planning/zoning fees and staff compensation
• Noted potential solar projects and Ladd Center master planning

Regular Work Session

The Exeter Town Council reviewed Draft Budget #2, revised to a 3.97% increase to stay under the state cap. The library budget was adjusted: the operating budget was level-funded, but staff salaries were increased by 5.32% by shifting funds. The Planning Board budget was increased by $35,000 for state-mandated ordinance rewrites. No changes were made to the Public Works budget.

• Library staff salaries increased 5.32% by shifting $2,500 from operating budget
• Planning Board budget increased by $35,000 for state-mandated ordinance rewrite
• GPS Mapping/Stormwater budget reduced to $15,000
• Public Works budget reviewed with no changes
• Budget public hearing scheduled for May 8, 2023

Special Town Council

The Exeter Town Council held a special meeting to discuss three options for a new or expanded Town Hall: adding to the current building, building new at the Library site, or purchasing 742 Ten Rod Road. The Council reviewed financial impact reports and decided to gather more information rather than commission a feasibility study. The Council also reviewed a draft FY2023-2024 budget that is over the cap at 4.87% due to the state's phase-out of motor vehicle taxation, and scheduled a follow-up budget meeting for April 19.

• Discussed three Town Hall options: addition, new building at Library site, purchase of 742 Ten Rod Road
• Reviewed financial impact report by Council Assistant Kenneth Findlay on Town Hall options
• Council to contact owner of 742 Ten Rod Road and draft RFP for new building at Library site
• Draft FY2023-2024 budget over cap at 4.87% due to state motor vehicle tax phase-out
• Next budget meeting scheduled for April 19 with Public Works and Library directors

Regular Town Council

The Exeter Town Council approved an amendment to the Town Code allowing purchases through state contracts, joint agreements, or state-approved master price agreements, after a public hearing where a resident argued it violates the Town Charter and state law. The Council also approved three entertainment licenses for a private wedding, a car show, and truck pulls, and handled routine appointments and consent agenda items.

• Approved amendment to Code of Ordinances Chapter 2, Article IV, Division 1, Section 2-119 and Division 5 (Sections 2-301, 2-302, 2-303) on purchasing methods
• Granted outdoor entertainment license for private wedding at 803 Ten Rod Road on June 10, 2023, 4-11 p.m.
• Granted outdoor entertainment license for Friends of Exeter Animals car show at 169 South County Trail on September 9, 2023, with fee waiver
• Granted public entertainment license to Southern New England Truck Pullers Association for four truck and garden tractor pulls at Reynolds Field on South Road in 2023
• Approved 15 additional hours for Tax Assessor's Clerk during Tax Assessor's maternity leave

Comprehensive Plan Advisory Committee Meeting

The Comprehensive Plan Advisory Committee reviewed draft sections of Exeter's 2044 Comprehensive Plan covering natural and cultural resources, open space and outdoor recreation, and historic and cultural resources. The discussion included findings, challenges, and proposed goals for each element, with public comments on topics like water quality, conservation land, and recreational access. The committee is gathering input to finalize these sections of the plan.

• Draft Section II: Natural and Cultural Resources reviewed, including goals for ecological integrity, groundwater protection, and community stewardship
• Open Space and Outdoor Recreation element discussed, noting over one-third of Exeter land is permanently protected and 40% is in the Farm, Forest, and Open Space Program
• Historic and Cultural Resources element reviewed, highlighting the Exeter Historical Association's volunteer efforts and lack of public funding
• Public comments raised concerns about the Ringed Boghunter Dragonfly habitat verification and water quality enforcement
• Discussion on creating a recreation department or plan, with Planner DePasquale suggesting grants instead of a new department

Planning Board Meeting

The Exeter Planning Board voted to approve the preliminary plan for a 6.6-megawatt utility-scale solar development on Mail Road, with conditions. The board also discussed pending state housing legislation that could require rewriting local zoning and subdivision regulations, and considered a digital submission policy for applicants.

• Approved preliminary plan for Renew Solar RI Exeter Mail, LLC, a 6.6MW solar project at 148 Mail Road, with conditions including state permits, peer review, and a decommissioning surety bond.
• Discussed 14 pending state bills on housing that could mandate rewriting Exeter's zoning and subdivision regulations.
• Town Planner recommended an RFP for consultants to help rewrite ordinances, citing a January 2024 implementation date for some new requirements.
• Discussed a potential 'Digital Processing Fee' for applicants and a ~$200/month subscription for a digital submission system.
• Selected Plant Based Compassionate Care, Inc. d/b/a Sweetspot Dispensary as the 2023 Planning Board Award of Excellence winner.

Special Town Council

The Exeter Town Council held a special meeting to discuss how to address the deteriorating Town Hall, which has a leaking roof, failing windows, and poor climate control. Council members reviewed three options: a $2.6 million addition to the current building, building a new Town Hall on town-owned land, or purchasing 742 Ten Rod Road for about $699,000. They decided to have staff draft a Request for Proposals for feasibility studies on all three options for review at the April 3 regular meeting.

• Discussed $2,600,000 estimated cost for Town Hall addition
• Considered purchase of 742 Ten Rod Road for approximately $699,000
• Noted Town Hall basement needs sealing and climate control for records
• Council will review feasibility study proposals on April 3, 2023
• Scheduled upcoming budget meetings for April, May, and June

Amended Special Town Council

The Exeter Town Council held a continued public hearing and voted to approve an amended zoning ordinance (Draft No. 5, dated March 6, 2023) that sets new rules for large greenhouse and controlled environment agriculture (CEA) facilities, including lot coverage, setbacks, and a PILOT fee structure. The amendment was drafted in response to concerns raised at a February 27 hearing and is intended to address the proposed RI Grows tomato greenhouse project. Council members and residents debated the process, tax implications, and specific standards before the vote.

• Approved amendment to Exeter Code of Ordinances Appendix A (Zoning) adding definitions and regulations for Greenhouse Tier II and Tier III/CEA facilities
• Set maximum lot coverage for Tier 3 CEA greenhouse at 25 acres under cover, with support areas not exceeding 10% of total greenhouse square footage
• Adopted 150-foot setback for building, parking lot, and off-street loading from front property line
• Discussed PILOT (payment in lieu of taxes) fee of $10,000 per acre, with RI Grows expected to pay $250,000 annually
• Public hearing included concerns about notice, tax assessor questions, and the amendment's fit with the RI Grows project

Regular Town Council

The Exeter Town Council approved several library construction contracts funded by grants, appointed Robert Shappy as Public Works Director, and discussed a policy on grant administration fees. The meeting also included routine approvals of minutes and consent agenda items, plus announcements about upcoming votes on school and fire district matters.

• Awarded Cox Electric $45,306 for a standby propane generator at the Exeter Public Library
• Awarded Trans Global $27,000 to paint/restore mahogany windows and doors at the library
• Awarded Coutu Construction $63,999 for library roof replacement
• Appointed Robert Shappy as Public Works Director
• Approved $2,203 in grant administration fees to Social Services Director Jessica DeMartino, contingent on an Ethics Commission opinion

Planning Board Meeting

The Exeter Planning Board met to discuss several development proposals, including a utility-scale solar project on Mail Road and a minor subdivision on Ten Rod Road. They granted a good-cause extension for the solar project's master plan approval and continued its public hearing. They also reviewed and approved a development plan for Oak Harbor Village and discussed a three-lot subdivision.

• Extended Master Plan approval for 6.6 MW solar project at 148 Mail Road to August 30, 2023
• Continued public hearing for solar project at 148 Mail Road to March 28, 2023
• Discussed 12 stipulations for solar project at 590 Ten Rod Road
• Approved removal of landscaped island at Oak Harbor Village, 567 South County Trail
• Reviewed preliminary minor subdivision for three lots at 725 Ten Rod Road

Special Town Council

The Exeter Town Council held a special meeting and public hearing on a proposed zoning amendment to allow up to 35% lot coverage for greenhouses in RU-3 districts. The council heard extensive public comment both for and against the ordinance, with the Planning Board recommending withdrawal for further study. No final decision was made at this meeting.

• Proposed amendment to Zoning Article XIII, maximum lot coverage for greenhouses in RU-3 to 35%
• Planning Board advisory recommendation (Feb 6, 2023) found ordinance inconsistent with Comprehensive Plan
• Public comments referenced Schartner Farm and Rhode Island Grows CEA project
• Meeting moved to Wawaloam Elementary School due to capacity
• Discussion of flyer attributed to Exeter Democratic Town Committee, deemed false and misleading

Special Town Council

The Exeter Town Council held a special meeting with the school committee and West Greenwich council to discuss the high-level 2023-2024 school budget. Superintendent James Erinakes presented the budget, noting an increase of approximately $125,450 for Exeter and explaining the benefits of the five-year rolling average. Discussions also covered capital projects including new roofs and rehabbing the high school auditorium. The meeting was informational, with no votes taken.

• School budget increase of approximately $125,450 for Exeter
• Discussion of five-year rolling average for town contributions
• Capital projects discussed: new roofs and high school auditorium rehab

*CANCELLED* Planning Board Work Session

The Exeter Planning Board work session scheduled for Tuesday, February 14, 2023, at 6:30 p.m. has been cancelled. The agenda contains only standard procedural items (call to order, roll call, public comment, old/new business, administrative items, adjournment) with no substantive matters listed.

• Meeting cancelled

*CANCELLED* Zoning Board of Review

This regular meeting of the Exeter Zoning Board of Review, scheduled for Thursday, February 9, 2023 at 7:30 pm at Town Hall Council Chambers, has been cancelled. The agenda contains no substantive items for decision or discussion, only standard procedural headings.

• Meeting cancelled

Special Town Council

The Exeter Town Council held a special meeting to discuss using American Rescue Plan Act funds for a town hall addition versus a new building, and to consider purchasing property at 742 Ten Rod Road. They also heard from Senator Gordon Rogers about joining a rural coalition to oppose state housing bills that would increase density. The council directed the clerk to post the Director of Public Works vacancy and will continue the town hall discussion on February 27.

• Discussed building an addition to existing town hall or new building near Library
• Directed clerk to contact owner of 742 Ten Rod Road about selling
• Reallocated ARPA funds from projects deemed unlikely to town hall addition
• Senator Rogers urged joining rural coalition against state housing legislation
• Council to post Director of Public Works vacancy

Regular Town Council

The Exeter Town Council held its regular meeting on February 6, 2023, addressing routine business and several appointments. They approved a rubbish removal license for Waste Management, rescinded a prior motion regarding Old Voluntown Road improvements, and approved a letter to the Rhode Island National Guard for work on private access roads. The council also made appointments to the Board of Canvassers, Emergency Management Director, and Town Constable, and discussed by-law changes.

• Approved Rubbish Removal License for Waste Management of RI, Inc., 1610 Pontiac Avenue, Cranston, RI
• Rescinded motion to send letter to RI National Guard approving improvements to Old Voluntown Road
• Approved letter to RI National Guard permitting work on private access roads and land clearing on South County Rod & Gun Club property
• Approved appointment of Dori Boardman as Emergency Management Director
• Approved appointment of William Gallagher as Town Constable

Planning Board Work Session

The Exeter Planning Board held a work session where it voted to recommend the Town Council accept Kayla Ricci Way as a public street and release the remaining $70,523.96 roadway bond. The board also discussed a proposed zoning amendment on maximum lot coverage, voting to recommend the Town Council withdraw it for further work. Additionally, they reviewed a pre-application for a 3-lot subdivision at 309 Wolf Rock Road and selected Sweet Spot Dispensary for an award.

• Recommended accepting Kayla Ricci Way (24-ft wide, 3,915 linear ft) into official street map
• Approved releasing $70,523.96 roadway bond for Kayla Ricci Way
• Discussed pre-application for 3-lot subdivision at 309 Wolf Rock Road (Plat 79, Block 2, Lot 5)
• Voted to advise Town Council to withdraw proposed 'Maximum Lot Coverage for All Structures' zoning amendment
• Selected Sweet Spot Dispensary for Annual Planning Board Award of Excellence

CPAC Meeting #6

The Exeter Comprehensive Plan Advisory Committee (CPAC) met to discuss the WealthWorks framework for preserving rural character and economic resilience, presented by Shanna Ratner. Members broke into groups to brainstorm how the model's eight forms of capital could apply to Exeter. The meeting was informational and discussion-based, with no formal decisions or votes taken.

• Presentation on WealthWorks model by Shanna Ratner, Yellow Wood Associates
• Discussion of eight forms of capital: intellectual, individual, social, natural, built, political, financial, cultural
• Group ideas included open space bonds, community center, farmers' market, bike paths
• Next CPAC meeting scheduled for February 16, 2023 at 6:30 pm

Planning Board Meeting

The Exeter Planning Board granted final preliminary approval for the Jade Investment Group's mixed-use commercial development at 0 South County Trail, and continued a public hearing for a proposed 6.6 MW solar farm on Mail Road to February 28, 2023. The board also discussed a pre-application to remove an entrance island at Oak Harbor Village and handled routine administrative items.

• Approved preliminary plan for Jade Investment Group LLC mixed-use development at 0 South County Trail (Plat 71, Block 4, Lot 3) with 13 stipulations
• Continued public hearing for Renew Solar RI Exeter Mail LLC 6.6 MW solar project at 148 Mail Road (Plat 71, Block 4, Lot 14) to February 28, 2023
• Discussed pre-application by Oak Harbor Village LLC to remove center island at 567 South County Trail entrance
• Approved invoice from Esquire Deposition Solutions
• Approved minutes from November 22, 2022 meeting

Zoning Board of Review

The Exeter Zoning Board of Review held a public hearing and voted 3-2 to approve a dimensional variance for a new 7,000-square-foot medical cannabis grow facility at 231 Noosenek Hill Road, reducing the required front setback from 100 feet to 38 feet. The board also approved a second application for a side setback variance for an attached garage at 13 Pin Oak Drive. The meeting included discussion of the grow facility's operations, licensing, and neighbor concerns.

• Approved dimensional variance for 7,000 sq ft medical grow facility at 231 Noosenek Hill Road (Plat 20, Block 3, Lot 17), reducing front setback from 100' to 38'
• Approved side setback variance for attached garage (24x24) at 13 Pin Oak Drive (Plat 38, Block 5, Lot 18)
• Noted change in state law: majority for 'yes' vote now three votes instead of four for dimensional and special use permits
• Applicant Mark Caddick stated 10% of profits will be donated to St. Jude Children's Hospital
• Public comments raised concerns about building location, traffic, and aesthetics

*CANCELLED* Planning Board Work Session

This Planning Board work session meeting was cancelled. The agenda would have included a preapplication development plan review for Oak Harbor Village, continued discussion of a digital submission policy, and updates on the Comprehensive Plan and a memo to the Town Council.

• Preapplication-Development Plan Review: Oak Harbor Village, LLC, 567 South County Trail, Exeter, RI (Assessor's Plat 71, Block 4, Lot 1) — request to modify entrance configuration by removing landscaped island
• Continued discussion/possible action: Planning Board policy requiring digital submission of materials
• Update on adjustments to the Comprehensive Plan process
• Discussion of memo sent to Town Council and update on Town Council action

Regular Town Council

The Exeter Town Council held a special meeting on January 9, 2023, and voted to opt into the Commercial Property Assessed Clean Energy (C-PACE) program, a state-sponsored financing vehicle for commercial and non-profit energy upgrades. The Council also approved a Letter of Understanding allowing the Rhode Island National Guard to study upgrading an unimproved portion of Old Voluntown Road for fire prevention and habitat work. Additionally, the Council discussed using American Rescue Plan Act funds for a Town Hall addition or new building, and noted a delayed DPW truck purchase.

• Voted 3-2 to opt into C-PACE program; Council members Patterson, Lefebvre, and Allen voted yes, DeFrancesco and Ellis voted no
• Approved Letter of Understanding for National Guard engineering study on Old Voluntown Road from town maintenance terminus to Connecticut state line
• Discussed Town Hall addition vs. new building using $850,000 in American Rescue Plan Act funds
• Noted 2021 bid of $62,819.00 for a 2022 Ford F350 pickup remains undelivered; DPW to research alternatives
• Special meeting scheduled for February 7, 2023, to continue Town Hall discussion

Regular Town Council

The Exeter Town Council held its regular meeting on January 3, 2023, addressing a complaint against Council member Calvin Ellis, approving a resolution urging state payments for state-owned land, and discussing a resolution against proposed zoning changes. The council also made several appointments and accepted resignations.

• Dismissed Asa Davis's complaint against Calvin Ellis for alleged willful Charter violation (no willful violation found)
• Approved Resolution No. 2023-01 urging state appropriations in lieu of property tax for state-owned properties (assessed at $43,040,900)
• Approved resolution opposing proposed changes to Rhode Island Zoning Enabling Act
• Appointed Dorian Boardman as Interim Emergency Management Director
• Approved going out to bid for a generator for Exeter Public Library