Fair Oaks Ranch public meetings in 2021

City Council

The Fair Oaks Ranch City Council will hold its regular meeting to approve routine items, consider ordinances, and hear updates. Key decisions include a first reading of updated building codes and votes on two residential plats. Staff will also present year-end financial reports and updates on police outreach and a household hazardous event.

• Approval of updated building codes (first reading)
• Approval of Elkhorn Ridge Unit 4 plat (26 single-family lots north of Dietz Elkhorn Road)
• Approval of Front Gate Unit 6 plat (44 single-family lots near Dietz Elkhorn Road and Fair Oaks Parkway)
• Presentation of year-end financial report
• Update on Household Hazardous Event

The City Council approved the consent agenda, which included a final plat for 44 residential lots and an extension for a preliminary plat request. Additionally, the council approved the first reading of an ordinance to update city building codes.

• Approved December 2, 2021 meeting minutes (7-0)
• Approved extension for Elkhorn Ridge Unit 4 preliminary plat (7-0)
• Approved Front Gate Unit 6 final plat for 44 lots (7-0)
• Approved first reading of updated building codes ordinance (7-0)

City Council

The Fair Oaks Ranch City Council is holding a special meeting to conduct a workshop on a proposed ordinance amending the City Council Meeting Rules of Procedure. No formal action is scheduled; the meeting is for discussion only. The agenda also includes roll call, pledge of allegiance, and a citizens forum.

• Workshop on proposed ordinance amending City Council Meeting Rules of Procedure
• Citizens forum with 5-minute speaking limit per person

The City Council held a special meeting to conduct a workshop on a proposed ordinance amending the City Council Meeting Rules of Procedure. No formal votes or decisions were made, and the completed draft will be brought back for review and possible action on January 6, 2022. There were no citizens to be heard during the forum.

• Conducted a workshop on proposed Ordinance amending City Council Meeting Rules of Procedure (no action taken)

Planning and Zoning Commission

The Planning and Zoning Commission will consider recommending approval of two preliminary/final plats for new single-family residential lots, review proposed amendments to the city's Unified Development Code, and possibly call special meetings to discuss those amendments. The agenda also includes routine approval of prior meeting minutes and a public comment period.

• Preliminary Plat: Elkhorn Ridge Unit 4, 26 single-family lots, north of Dietz Elkhorn Road and Elkhorn Ridge
• Final Plat: Front Gate Unit 6, 44 single-family lots, south side of Dietz Elkhorn Road and north of Fair Oaks Parkway
• Review of proposed amendments to the Unified Development Code
• Possible action on calling special meetings for code amendment discussions
• Approval of November 10, 2021 meeting minutes

The Planning and Zoning Commission voted 6-0 to recommend approval of a 44-lot final plat for Front Gate Unit 6, subject to three minor conditions. It also voted 6-0 to recommend a 30-day extension for the Elkhorn Ridge Unit 4 preliminary plat, and 6-0 to set three special meeting dates for Unified Development Code amendments. The November 10, 2021 minutes were approved 6-0, and no citizens spoke during the forum.

• Approved consent agenda including November 10, 2021 minutes (6-0)
• Recommended approval of 30-day extension for Elkhorn Ridge Unit 4 preliminary plat, 26 lots (6-0)
• Recommended approval of Front Gate Unit 6 final plat, 44 lots, with 3 minor conditions (6-0)
• Approved setting special meetings on UDC amendments for January 27, February 24, and March 24, 2021 (6-0)

City Council

The City Council will conduct a workshop to discuss transportation planning. The discussion will include recommendations to present to the Boerne, Fair Oaks Ranch, and Kendall County Transportation Committee.

• Transportation planning workshop

The City Council held a workshop to discuss transportation planning. The Council reached a consensus to use Chapter 5.4 of the Comprehensive Plan as the basis for a briefing to the Boerne, Fair Oaks Ranch, and Kendall County Transportation Committee.

• Agreed to use Comprehensive Plan Chapter 5.4 for regional transportation briefing
• Agreed that Mayor Maxton would present the briefing

City Council

The Fair Oaks Ranch City Council is meeting to consider a private donation to the Police Department and to authorize drafting amendments to the golf cart ordinance to allow utility vehicles (UTVs) on certain roadways. The agenda also includes routine consent items, staff reports, and a closed session for legal advice on groundwater rights and a pending lawsuit.

• Consideration of private donation to Police Department
• Possible action to draft golf cart ordinance amendments for UTV use
• Approval of November 16 and November 18 meeting minutes
• Executive session on groundwater rights and lawsuit Cause No. 2018-CI-00202

The City Council approved a $3,000 private donation to the Police Department to buy equipment and authorized the City Manager to advance drafting possible amendments to the golf cart ordinance to allow Utility Vehicles (UTVs) on certain city roadways. Both votes were 7-0. The council also agreed to hold a special meeting on December 7, 2021 at 6:00 PM to discuss the master thoroughfare plan, and agreed for staff to facilitate a council retreat early in the new year. An update on the Household Hazardous Event was deferred to a future meeting, and no action was taken after the council met in closed session on litigation and groundwater rights.

• Approved accepting a $3,000 private donation to buy Police Department equipment (7-0)
• Authorized the City Manager to advance drafting possible golf cart ordinance amendments allowing UTVs on certain roadways (7-0)
• Approved the consent agenda, including the November 16, 2021 special and November 18, 2021 regular meeting minutes (7-0)
• Agreed to convene a special meeting December 7, 2021 at 6:00 PM on the master thoroughfare plan
• Agreed for staff to facilitate a council retreat at the beginning of the new year
• Deferred the Household Hazardous Event update to a future meeting
• No action taken after closed session on litigation and groundwater rights

City Council

The Fair Oaks Ranch City Council will consider several routine items and major contracts at its Nov. 18, 2021 meeting. It will vote on a final plat for 27 single-family lots, a construction-hours ordinance, and two water infrastructure contracts. The council will also discuss appraisal district board votes, transportation committee recommendations, and enter closed session for legal and personnel matters.

• Final plat for Elkhorn Ridge Unit 8, 27 single-family lots north of Dietz Elkhorn Road and Elkhorn Ridge
• Ordinance establishing construction hours of operation for new construction, additions, and alterations
• Resolution casting votes for Bexar and Comal Appraisal District board candidates for 2022-2023
• Professional Service Agreement with K Friese & Associates for Old Fredericksburg Road Water Line Relocation Project (CIP# 21W)
• Construction Agreement with MGB Construction for Water Plant 2 Upgrades Project (CIP# 1W)

The Fair Oaks Ranch City Council approved the final plat for Elkhorn Ridge Unit 8 and the second reading of an ordinance establishing construction hours. Council members also voted to cast appraisal district board votes, authorized engineering and construction agreements for water projects, and tabled transportation committee recommendations.

• Approved November 4, 2021 meeting minutes and Elkhorn Ridge Unit 8 final plat (7-0)
• Approved second reading of construction hours ordinance (7-0)
• Approved resolution casting votes for Bexar and Comal Appraisal Districts (7-0)
• Authorized $63,950 agreement with K Friese & Associates for water line relocation (7-0)
• Awarded $545,331.60 contract to MGB Construction for Water Plant 2 upgrades (7-0)
• Tabled transportation committee recommendations for a future meeting

City Council

The Fair Oaks Ranch City Council is holding a special called meeting to conduct a workshop. The session focuses on a proposed ordinance to amend the City Council Meeting Rules of Procedure.

• Workshop regarding proposed ordinance amending City Council Meeting Rules of Procedure

The City Council met in a special meeting on November 16, 2021, with a quorum present. The only substantive item was a workshop discussion, led by Mayor Maxton and City Secretary Christina Picioccio, on a proposed ordinance amending the City Council Meeting Rules of Procedure. No ordinance was adopted, and no votes are recorded in the minutes. No citizens spoke during the Citizens to be heard portion, and the meeting adjourned at 8:04 PM.

• No substantive decisions recorded; the meeting was a workshop only
• Workshop held on a proposed ordinance amending the City Council Meeting Rules of Procedure (no action taken)
• No citizens spoke during the Citizens to be heard portion

Planning and Zoning Commission

The Planning and Zoning Commission will consider recommending approval of a final plat for Elkhorn Ridge Unit 8, a 27-lot single-family subdivision north of Dietz Elkhorn Road and Elkhorn Ridge. They will also review proposed amendments to the city's Unified Development Code. The agenda includes routine items like approving previous meeting minutes and a public comment period.

• Final plat request from Elkhorn Ridge SA, LLC for Elkhorn Ridge Unit 8 (27 single-family lots)
• Review of proposed amendments to the Unified Development Code
• Approval of October 14, 2021 meeting minutes

The Planning and Zoning Commission voted 6-0 to recommend approval of a Final Plat for Elkhorn Ridge Unit 8, proposing 27 single-family residential lots north of Dietz Elkhorn Road and Elkhorn Ridge, subject to three conditions. The Commission also approved its October 14, 2021 meeting minutes 6-0 and held a discussion, with no action taken, on proposed amendments to the Unified Development Code. The Commission discussed possibly holding special meetings on January 27, 2021 and February 24, 2021, with a consideration item to be placed on the December agenda to confirm those dates.

• Approved October 14, 2021 P&Z meeting minutes (6-0)
• Recommended approval of Elkhorn Ridge Unit 8 Final Plat, 27 single-family lots, with 3 conditions (6-0)
• Condition: resolve parcel area discrepancy between tax certificate and plat before recordation
• Condition: provide date of revision on the Master Plan
• Condition: correct owner name on plat to match title report, tax records, and Universal Application
• No action taken on proposed Unified Development Code amendments; discussion only
• Special meeting dates of January 27, 2021 and February 24, 2021 discussed; confirmation item to be placed on December agenda

City Council

The City Council will consider a proposed 5-year Streets Capital Improvement Plan and a first reading of an ordinance regarding construction hours. The meeting also includes updates on road maintenance and discussions regarding city property and groundwater rights.

• Proposed 5-year Streets Capital Improvement Plan
• Ordinance establishing construction hours for new construction and additions
• Declaration of excess City property as surplus for disposal
• Annual Road Maintenance and Safety Improvements Update
• Executive session regarding groundwater rights and real property for a storage tank

The Fair Oaks Ranch City Council approved a proposed FY 2022-27 Roadway Capital Improvement Plan and the first reading of an ordinance setting construction hours, amended to allow later Saturday and Sunday start times. Council also authorized disposal of surplus city property and approved an amended City Manager employment agreement extending his term six years with no salary change. All votes were 6-0, with Council Member Elizondo absent.

• Approved proposed FY 2022-27 Roadway Capital Improvement Plan (6-0)
• Approved first reading of ordinance establishing construction hours, amended to allow 8 a.m. Saturday and 9 a.m. Sunday starts (6-0)
• Authorized City Manager to sell, auction, or dispose of surplus city equipment (6-0)
• Approved amended City Manager employment agreement extending employment six years with no salary change (6-0)
• Approved consent agenda including October 21 and October 25, 2021 meeting minutes (6-0)

City Council

The Fair Oaks Ranch City Council is holding a special meeting to conduct a workshop on a proposed ordinance amending the City Council Meeting Rules of Procedure. They will also discuss next steps for the Draft Code of Conduct and the Ethics Ordinance. No final votes are scheduled on these items.

• Workshop on proposed ordinance amending City Council Meeting Rules of Procedure
• Discussion on next steps for Draft Code of Conduct and Ethics Ordinance
• Citizens forum open for public comments (5-minute limit per speaker)

The Fair Oaks Ranch City Council held a special meeting and workshop on October 25, 2021, to discuss proposed amendments to the City Council Meeting Rules of Procedure and the Draft Code of Conduct and Ethics Ordinance. Council members agreed to review the draft ethics document first and reconvene at a future special meeting to continue working on the rules document. No formal votes or final ordinances were adopted during the meeting.

• Discussed next steps for the Draft Code of Conduct and Ethics Ordinance
• Conducted a workshop on a proposed Ordinance amending the City Council Meeting Rules of Procedure
• Agreed to reconvene at another Special Meeting to continue working on the rules document

City Council

The City Council will discuss a proposed 5-year Capital Improvement Plan for water, wastewater, and reuse. The meeting also includes an interlocal agreement with the Municipal Development District and a memorandum of understanding with the Fair Oaks Ranch Homeowners Association.

• Proposed 5-year Water, Wastewater, and Reuse Capital Improvement Plan
• Interlocal Agreement between Fair Oaks Ranch Municipal Development District and the City
• MOU with Fair Oaks Ranch Homeowners Association for Peace Tree Lighting and Veterans Day Event
• Second reading of an Ordinance amending Records Management in the Code of Ordinances
• Executive session regarding groundwater rights and Cause No. 2018-CI-00202

The Fair Oaks Ranch City Council approved the FY2022-27 Water, Wastewater, and Reuse Capital Improvement Plan and an amended Memorandum of Understanding with the Fair Oaks Ranch Homeowners Association for an annual event. The Council also approved the second reading of a records management ordinance and an interlocal agreement with the Municipal Development District. In addition, the Council approved the consent agenda and received various staff updates.

• Approved Consent Agenda items 5, 6, and 7 (7-0)
• Approved second reading of Records Management Ordinance (7-0)
• Approved Interlocal Agreement with Fair Oaks Ranch Municipal Development District (7-0)
• Approved FY2022-27 Water, Wastewater, and Reuse Capital Improvement Plan (7-0)
• Approved amendments to the FORHA Memorandum of Understanding (7-0)
• Approved MOU with FORHA for Peace Tree Lighting and Veterans Day Event (7-0)

Planning and Zoning Commission

The Fair Oaks Ranch Planning and Zoning Commission will hold its regular meeting, including selecting a chairperson and vice chairperson, and discussing proposed amendments to the City's Unified Development Code. The commission will also consider rescheduling its November 11 meeting and approve the September minutes. No final decisions on the code amendments are listed; the item is for review and discussion only.

• Selection of P&Z Commission Chairperson
• Selection of P&Z Commission Vice Chairperson
• Proposed rescheduling of November 11, 2021 Regular P&Z meeting
• Review and discussion of proposed amendments to the Unified Development Code
• Approval of September 9, 2021 meeting minutes

The Commission elected a new Chairperson and Vice Chairperson. Members also recommended rescheduling the November 11 meeting and began a multi-meeting review of proposed Unified Development Code amendments.

• Elected Bobbe Barnes as Planning & Zoning Chairperson (7-0)
• Elected Douglas Leonard as Planning & Zoning Vice Chairperson (7-0)
• Recommended rescheduling November 11, 2021 meeting to November 10, 2021 (7-0)
• Approved September 9, 2021 meeting minutes (7-0)

Municipal Development District Board of Directors

The Municipal Development District Board will meet to elect officers for the 2021/2022 fiscal year and discuss updates to district policies. The board will also consider an interlocal agreement with the City of Fair Oaks Ranch and review the Q3 2021 financial report.

• Election of MDD Officers for Fiscal Year 2021/2022
• Approval of an Interlocal Agreement between the MDD and City of Fair Oaks Ranch
• Updates to the MDD Rules of Procedure
• Updates to the MDD Project Evaluation / Grant Process Policy
• Q3 2021 Quarterly Financial & Investment Report

The Municipal Development District Board elected its FY 2021/2022 officers, approved the consent agenda, and adopted updates to its rules of procedure and grant process policy. The Board also approved an interlocal agreement with the City of Fair Oaks Ranch and received the Q3 2021 financial report.

• Approved July 14, 2021 meeting minutes (5-0)
• Elected Laura Koerner (President), Nicholas DiCianni (Vice President), Mike Lovelace (Treasurer), and Roy Elizondo (Secretary) for FY 2021/2022 (5-0)
• Adopted procedure for periodic review and reaffirmation of MDD policies (5-0)
• Approved updated MDD Rules of Procedure and forwarded to City Council (5-0)
• Approved Interlocal Agreement with the City of Fair Oaks Ranch and authorized MDD President to execute it (5-0)
• Approved updates to MDD Project Evaluation/Grant Process Policy subject to legal concurrence (5-0)

City Council

The Fair Oaks Ranch City Council is meeting to consider a utility rate study, approve an interlocal agreement for animal control services, and discuss potential changes to council rules and transparency standards. The agenda also includes routine consent items, presentations, and an executive session on legal matters including groundwater rights and opioid litigation.

• Utility Rate Study presentation and possible action (Raftelis)
• Interlocal Agreement for Animal Control Services
• Ordinance amending Chapter 1, Article 1.05 Records Management (second reading)
• Contract with Audio Visual Aids for live streaming equipment
• Resolution supporting Texas opioid settlement term sheet

Fair Oaks Ranch City Council approved a consent agenda covering prior meeting minutes, a CIAC chair/vice chair resolution, and an animal control interlocal agreement, all on 7-0 votes. Council approved the second reading of a records management ordinance and authorized the City Manager to buy audio/video equipment for live streaming public meetings, not to exceed $30,000. Council created a committee to review the Golf Cart Ordinance and recommend whether off-highway vehicles should be allowed on certain city roadways; a charter will come back later before members are appointed. A motion to create a transparency standards work team was withdrawn, and the council did not convene into executive session.

• Approved consent agenda: Sept 16 and Sept 27 minutes, CIAC chair/vice chair resolution, animal control interlocal agreement (7-0)
• Approved second reading of ordinance amending records management retention periods (7-0)
• Authorized City Manager to purchase audio/video equipment for live streaming, not to exceed $30,000 (7-0)
• Created committee to review Golf Cart Ordinance and recommend whether off-highway vehicles should be authorized on certain roadways (7-0)
• Approved resolution supporting Texas term sheet for allocation of opioid settlement funds (7-0)
• Motion to establish transparency standards work team withdrawn by maker
• Scheduled special workshop on Council Rules of Procedure for Oct 25, 2021 at 6:00 PM
• Did not convene into executive session on groundwater rights or opioid litigation

City Council

The City Council will hold a special meeting to consider final approval of the FY 2021-22 budget and a property tax rate of 35.18 cents per $100 valuation, along with a resolution ratifying that rate. The consent agenda includes several service agreements and appointments. The council will also conduct closed-session evaluations of the City Manager and City Secretary.

• Second reading of ordinance adopting FY 2021-22 budget (Oct 1, 2021 - Sep 30, 2022)
• Second reading of ordinance levying property tax rate of 35.18 cents per $100 valuation for tax year 2021
• Resolution ratifying property tax rate in FY 2021-22 budgets
• Professional Services Agreement for Auditing Services with ABIP, P.C.
• Interlocal Agreement for Animal Control Services

City Council approved the budget for the fiscal year beginning October 1, 2021. The council also decreased the property tax rate to 35.18 cents per $100 taxable valuation. Additionally, the council approved several professional service agreements and a salary increase for the City Secretary.

• Approved 2021/22 Fiscal Year Budget Ordinance (7-0)
• Decreased property tax rate to 35.18 cents per $100 taxable valuation (7-0)
• Ratified property tax rate for FY 2021-22 general fund and debt service fund budgets (7-0)
• Approved professional services agreement for auditing with ABIP, P.C. (7-0)
• Approved SCADA contracted services agreement with Patti Engineering (7-0)
• Approved sanitarian and fire inspector services agreements (7-0)
• Approved interlocal agreement for public safety and utilities communication services (7-0)
• Approved City Secretary salary increase to $81,440 (7-0)

Capital Improvements Advisory Committee

The Capital Improvements Advisory Committee is meeting to review impact fee capital projects, including water and wastewater improvements, and to discuss land use assumptions. The committee will also consider recommending a Chair and Vice Chair to City Council and items for its semiannual report. The agenda is largely informational and routine, with no action items from prior meetings to review.

• Introduction of new members Joe DeCola, John Guidry, and Seth Mitchell
• Update on water and wastewater capital improvement projects with maps
• Discussion of elevated storage tank and pressure reducing valves
• Review of land use assumptions as of August 31, 2021
• Consideration of recommendation for Chair and Vice Chair

The Capital Improvements Advisory Committee unanimously approved the previous meeting's minutes and voted to recommend Paul Mebane as the new Chair and Chris Weigand as the new Vice Chair to the City Council. The committee also agreed to include a statement in its semiannual report noting that no changes to the Capital Improvement Plan or Land Use Plan are needed, meaning current impact fees remain unchanged. Additionally, the committee expressed interest in expanding its scope to include roadway impact fees.

• Approved March 30, 2021 meeting minutes (5-0)
• Recommended Paul Mebane as CIAC Chair to City Council (5-0)
• Recommended Chris Weigand as CIAC Vice Chair to City Council (5-0)
• Agreed to include no-change statement on Impact Fees in Semiannual Report
• Requested future meeting scheduling avoid second week of March

City Council

The Fair Oaks Ranch City Council will hold a public hearing on the proposed FY 2021-2022 budget and consider first readings of ordinances adopting the budget and levying a property tax rate of 35.18 cents per $100 valuation. The consent agenda includes approval of minutes, a financial management policy, and new leave policies for police and emergency personnel. The council will also consider preliminary and final plats for residential subdivisions and discuss a draft code of conduct.

• Public hearing on FY 2021-2022 proposed budget
• First reading of ordinance adopting FY 2021-2022 budget
• First reading of ordinance levying property tax rate of 35.18 cents per $100 valuation
• Preliminary plat for Elkhorn Ridge Unit 7 (18 single-family lots)
• Final plat for Front Gate Unit 7 (20 single-family lots)

The City Council approved the fiscal year 2021-2022 budget and a property tax rate of 35.18 cents per $100 valuation, representing a 1.76% decrease. The Council also approved several board and commission appointments and passed a consent agenda that included new policies for paid quarantine and mental health leave for city personnel.

• Approved 2021-2022 fiscal year budget (6-0)
• Approved property tax rate of 35.18 cents per $100 valuation (6-0)
• Approved paid quarantine leave policy for emergency personnel (6-0)
• Approved mental health leave policy for police officers (6-0)
• Appointed members to Planning & Zoning Commission (6-0)
• Appointed members to Capital Improvements Advisory Committee (6-0)
• Appointed members to Municipal Development District Board (5-1)
• Appointed members to Zoning Board of Adjustment (5-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider recommending approval of a preliminary plat for Elkhorn Ridge Unit 7 (18 lots) and a final plat for Front Gate Unit 7 (20 lots), along with a tree plan for Elkhorn Ridge Unit 7. The meeting also includes approval of the previous meeting's minutes and a public comment period.

• Preliminary plat for Elkhorn Ridge Unit 7: 18 single-family lots north of Dietz Elkhorn Road and Elkhorn Ridge
• Final plat for Front Gate Unit 7: 20 single-family lots south of Dietz Elkhorn Road and north of Fair Oaks Parkway
• Elkhorn Ridge Unit 7 Tree Plan approval
• Approval of August 12, 2021 meeting minutes

The Planning and Zoning Commission recommended approval for the Elkhorn Ridge Unit 7 tree plan and preliminary plat, as well as the Front Gate Unit 7 final plat. Both plat recommendations were made subject to specific conditions regarding documentation, drainage, and technical corrections.

• Approved August 12, 2021 meeting minutes (5-0)
• Recommended approval of Elkhorn Ridge Unit 7 tree plan (6-0)
• Recommended approval of Elkhorn Ridge Unit 7 preliminary plat (6-0)
• Recommended approval of Front Gate Unit 7 final plat (6-0)

City Council

The Fair Oaks Ranch City Council will hold a regular meeting with routine consent items, presentations, and several discussion items. Key actions include a first reading of an ordinance amending records management rules and authorizing a contract to purchase equipment for live-streaming public meetings. The council will also enter executive session to discuss legal matters, including a settlement offer related to well K-2 and ongoing litigation.

• First reading of ordinance amending Chapter 1, Article 1.05 (Records Management)
• Contract with Audio Visual Aids for live-streaming equipment (no dollar amount listed)
• Executive session: settlement offer for claims against well K-2 operation
• Executive session: legal advice on ground water rights
• Executive session: litigation Cause No. 2018-CI-00202

City Council approved the first reading of an ordinance to amend the Code of Ordinances regarding records management. The council also approved the consent agenda, including previous meeting minutes and member absences.

• Approved first reading of Ordinance amending Code of Ordinances Chapter 1, Article 1.05 Records Management (6-0)
• Approved August 19, 2021 meeting minutes (6-0)
• Approved Council Member Muenchow's absence from August 19 meeting (6-0)
• Approved Council Member Bliss's absence from September 16 meeting (6-0)

City Council

The Fair Oaks Ranch City Council is holding a special meeting with a single substantive item: convening into executive session to interview applicants for vacancies on various city boards, commissions, and committees. No other business is scheduled; the meeting is otherwise procedural.

• Executive session under Texas Gov't Code 551.074 for personnel interviews
• Interviews for board, commission, and committee vacancies
• Possible action after reconvening into open session

The Fair Oaks Ranch City Council met in a special session to conduct interviews for vacancies on various city boards, commissions, and committees. No action was taken following the executive session.

• Conducted executive session interviews for board, commission, and committee vacancies (no action taken)

City Council

The Fair Oaks Ranch City Council is holding a special meeting to consider accepting applications for open positions on boards, committees, and commissions, and to arrange interviews. The council will then convene into executive session to conduct individual interviews with applicants, followed by possible action in open session. The agenda is otherwise procedural, with no other substantive items.

• Consideration and possible action to accept applications for open board, committee, and commission positions
• Executive session interviews for board vacancies under Texas Gov't Code 551.074
• Possible action on executive session items after reconvening

The Fair Oaks Ranch City Council met in a special session to conduct interviews for open positions on boards, committees, and commissions. No applications were received during the citizen forum, and no formal actions or votes were taken following the executive session. Council Member Bliss requested a future agenda item regarding speeding and safety.

• Convened into executive session to conduct interviews for board, committee, and commission vacancies (no action taken)

City Council

The City Council will consider a resolution to set the proposed maximum ad valorem tax rate for FY 2021-22 and schedule a public hearing on the budget for September 16, 2021, with adoption and tax rate vote on September 27, 2021. The council will also hold a closed session to evaluate the City Manager and City Secretary.

• Resolution setting proposed maximum FY 2021-22 ad valorem tax rate
• Public hearing on FY 2021-22 budget set for September 16, 2021 at 6:30 PM
• Budget adoption and tax rate vote set for September 27, 2021
• Executive session for annual evaluation of City Manager and City Secretary

The Fair Oaks Ranch City Council voted 6-0 to approve a resolution setting the proposed maximum ad valorem tax rate for Fiscal Year 2021-22. The resolution also set September 16, 2021 at 6:30 PM for the proposed FY2021-22 budget public hearing and September 27, 2021 for adopting the budget and voting on the tax rate. The council then met in closed executive session for the annual evaluation of the City Manager and City Secretary and took no action upon returning to open session. The meeting adjourned at 11:04 PM.

• Approved resolution setting proposed maximum FY2021-22 ad valorem tax rate (6-0)
• Set FY2021-22 budget public hearing for September 16, 2021 at 6:30 PM
• Set September 27, 2021 to adopt the budget and vote on the tax rate
• No action taken after executive session on annual evaluation of City Manager and City Secretary

City Council

The Fair Oaks Ranch City Council is holding a special meeting with a single substantive item: convening into executive session to interview applicants for vacancies on various city boards, commissions, and committees. The meeting is otherwise procedural, including roll call, pledge, and a citizens forum. No decisions are listed on the open agenda beyond possible action on items discussed in executive session.

• Executive session under Texas Gov't Code 551.074 to interview board/commission/committee applicants
• Citizens forum with 5-minute speaking limit
• Meeting at City Hall, 7286 Dietz Elkhorn, Fair Oaks Ranch

The City Council met in a special session to conduct individual interviews with applicants for vacancies on various city boards, commissions, and committees during an executive session. The meeting recorded no substantive votes, approvals, or final appointments.

• Recessed into executive session to conduct applicant interviews (6:58 PM)

City Council

The Fair Oaks Ranch City Council will consider setting the proposed FY 2021-22 tax rate and schedule public hearings for the budget and tax rate vote. They will also vote on consent items including two preliminary plats for new residential subdivisions, an interlocal agreement for fire and emergency services, and appointments to boards. The meeting includes an executive session for legal advice on a settlement and groundwater rights, and the annual evaluation of the City Manager.

• Preliminary plat for Front Gate Unit 6: 44 single-family lots south of Dietz Elkhorn Road and north of Fair Oaks Parkway
• Preliminary plat for Elkhorn Ridge Unit 8: 27 single-family lots north of Dietz Elkhorn Road and Elkhorn Ridge
• Interlocal agreement for fire protection, first responder EMS, and other emergency response services
• Proposed FY 2021-22 ad valorem tax rate confirmation; budget hearing set for Sept 16, 2021; adoption and tax rate vote set for Sept 23, 2021
• Executive session: settlement offer for claims against well K-2 and legal advice on groundwater rights

The Fair Oaks Ranch City Council approved preliminary plats for two new subdivisions, adding 71 single-family lots. They also authorized an interlocal agreement for fire and emergency services and set dates for the Fiscal Year 2021-22 budget hearing and tax rate vote. All listed motions passed with a 6-0 vote.

• Approved Front Gate Unit 6 plat for 44 lots (6-0)
• Approved Elkhorn Ridge Unit 8 plat for 27 lots (6-0)
• Approved Interlocal Agreement for fire and EMS services (6-0)
• Proposed max FY21-22 tax rate at .3518 cents per $100 (6-0)
• Set budget hearing for Sept 16 and adoption for Sept 23 (6-0)
• Assigned council members to various boards and committees (6-0)
• Set interview dates for board and commission applicants (6-0)

Planning and Zoning Commission

The Planning and Zoning Commission will consider recommending approval of two preliminary plats (Front Gate Unit 6 with 44 lots, Elkhorn Ridge Unit 8 with 27 lots), a tree preservation plan for Front Gate Unit 6, and discuss a Conservation Development Alternative option for the proposed Post Oak Ranch development. The agenda also includes a status update on the Unified Development Code amendment process and approval of prior meeting minutes.

• Front Gate Unit 6 Tree Preservation Plan
• Preliminary Plat for Front Gate Unit 6: 44 single-family lots south of Dietz Elkhorn Road, north of Fair Oaks Parkway
• Preliminary Plat for Elkhorn Ridge Unit 8: 27 single-family lots north of Dietz Elkhorn Road and Elkhorn Ridge
• Discussion of Conservation Development Alternative for Post Oak Ranch (Noll Tract) near Ammann Road, Ralph Fair Road, FM 3351
• Status update on Unified Development Code amendment process

The Planning and Zoning Commission recommended approval for two preliminary plats for single-family residential developments. The commission also recommended approval of a tree preservation plan for Front Gate Unit 6.

• Approved May 13, 2021 meeting minutes (6-0)
• Recommended approval of Front Gate Unit 6 Tree Preservation Plan (6-0)
• Recommended approval of Front Gate Unit 6 Preliminary Plat for 44 single-family lots with minor condition (6-0)
• Recommended approval of Elkhorn Ridge Unit 8 Preliminary Plat for 27 single-family lots with minor condition (6-0)

City Council

The Fair Oaks Ranch City Council will canvass the results of the July 31, 2021 special election, approve the Fiscal Year 2021-22 Municipal Development District budget, and consider accepting calculated property tax rates. The agenda also includes routine consent items, employee recognitions, and a closed session to discuss legal matters including a settlement offer related to well K-2 and groundwater rights.

• Resolution canvassing July 31, 2021 special election results
• Approval of FY 2021-22 Municipal Development District (MDD) Budget
• Acceptance of calculated FY 2021-22 property tax rates
• Appointment of Lamberto 'Bobby' Balli, P.E., to Boerne-Fair Oaks Ranch-Kendall County Transportation Planning Committee
• Executive session on settlement offer for claims against well K-2 and groundwater rights

The Fair Oaks Ranch City Council approved a resolution canvassing the results of the July 31, 2021 Special Election on a 6-0 vote. Council also approved the proposed Fiscal Year 2021-22 Municipal Development District (MDD) Budget and accepted the FY 2021-22 property tax rate calculations, both 6-0. Lamberto "Bobby" Balli, P.E. was appointed to the Boerne-Fair Oaks Ranch-Kendall County Transportation Planning Committee, 6-0. The minutes state the Council did not convene into Executive Session on the listed legal matters, and no action was taken on multi-platform meeting access beyond directing staff to look for broadcasting without interactive capabilities.

• Approved resolution canvassing July 31, 2021 Special Election results (6-0)
• Approved FY 2021-22 Municipal Development District (MDD) Budget as presented (6-0)
• Accepted FY 2021-22 property tax rate calculations as submitted by the Finance Director (6-0)
• Appointed Lamberto "Bobby" Balli, P.E. to the Boerne-Fair Oaks Ranch-Kendall County Transportation Planning Committee (6-0)
• Approved consent agenda: July 15, 2021 regular minutes, July 22, 2021 special minutes, and resolution designating depository account authorized representatives (6-0)
• Directed staff to pursue broadcasting capabilities without interactive capabilities for in-person council meetings (no vote recorded)
• Did not convene into Executive Session on listed legal matters (no action taken)

City Council

The Fair Oaks Ranch City Council will hold a special meeting to consider ratifying the City Manager's appointment of a Director of Public Works and Engineering Services, and to authorize advancing Phase Two of the solids handling volute dewatering press system. The council will also receive a presentation and discussion on the draft FY 2021-22 General Fund and Enterprise Fund budgets. The meeting includes a public forum for citizen comments.

• Ratification of appointment of Director of Public Works and Engineering Services
• Authorization to advance Phase Two of solids handling volute dewatering press system
• Presentation and discussion of draft FY 2021-22 General Fund and Enterprise Fund budgets

The Fair Oaks Ranch City Council voted 6-0 to ratify the City Manager's appointment of Grant Watanabe, P.E., as Director of Public Works and Engineering Services. The Council also voted 6-0 to authorize advancing Phase Two of the solids handling volute dewatering press system project, then voted 6-0 to amend the motion to remove language naming the funding source. A workshop on the draft FY 2021-22 General Fund and Enterprise Fund budgets was presented and discussed, with no action recorded. A resident asked the Council to consider reviewing the Home Rule Charter for possible inclusion on next year's ballot.

• Ratified City Manager's appointment of Grant Watanabe, P.E. as Director of Public Works and Engineering Services (6-0)
• Authorized advancement of Phase Two of the solids handling volute dewatering press system project (6-0)
• Amended the Phase Two motion to remove language naming the funding source (6-0)

City Council

The Fair Oaks Ranch City Council will meet to decide whether to authorize a sales-tax verification contract with Avenu Insights & Analytics, LLC and to appoint additional members to the Utility Rate Advisory Panel. The meeting also includes routine approvals of prior minutes, recognition of new employees and promotions, and an executive session to discuss pending litigation and groundwater rights.

• Approve contract with Avenu Insights & Analytics, LLC for sales-tax verification
• Appoint additional members to Utility Rate Advisory Panel and amend its charter
• Approve June 28, 2021 and July 1, 2021 meeting minutes
• Recognize new Utility Technician Juan Ramirez and promotions of Officers Allen Paz and Alexander Willis to Police Sergeant
• Executive session on settlement offer for well K-2 claims and groundwater rights advice

The Fair Oaks Ranch City Council approved a professional services agreement authorizing the City Manager to sign with Avenu Insights & Analytics, LLC for a sales/use tax compliance review, and amended the Utility Rate Advisory Panel charter to allow up to 20 members. No additional panel members were appointed because no applicants came from Zone A. Council convened into executive session on real property matters and did not convene on three attorney-consultation items; no action was taken after reconvening.

• Approved consent agenda including June 28 and July 1, 2021 meeting minutes (6-0)
• Authorized City Manager to sign Professional Services Agreement with Avenu Insights & Analytics, LLC for sales/use tax compliance review (6-0)
• Amended Utility Rate Advisory Panel charter to allow no more than 20 members selected by Council (6-0)
• No motion to appoint additional Utility Rate Advisory Panel members due to lack of Zone A applicants
• Convened into executive session on real property deliberation; no action taken after reconvening

Municipal Development District Board of Directors

The Municipal Development District Board will meet to approve the FY 21-22 budget, adopt a boundary map with a sales-tax legend, and set a policy-review process. Staff will also present quarterly financial results and updates on the Civic Center and MDD terms of service.

• Approve FY 21-22 MDD Budget
• Adopt new MDD boundary map with sales-tax legend
• Document process for periodic review of MDD policies
• Sign auditing services contract with Avenu Insights & Analytics, LLC
• Quarterly Financial & Investment Report – Q2 2021

The Board approved the FY 2021-22 budget for submission to City Council and adopted a new MDD boundary map. Members also established a formal process for periodic policy reviews and authorized a tax compliance review agreement. Development of the Civic Center remains on hold.

• Approved April 14, 2021 meeting minutes (6-0)
• Adopted new MDD boundary map including sales tax collection legend (6-0)
• Approved process to establish periodic policy review and 2021 review cycle (6-0)
• Approved FY 2021-22 Budget for City Council consideration (6-0)
• Authorized Professional Services Agreement with Avenu Insights & Analytics, LLC for Sales/Use Tax Compliance Review (6-0)

City Council

The Fair Oaks Ranch City Council will consider setting utility rate pricing objectives and appointing a panel for a utility rate study. The council will also discuss declaring surplus city property, receive an update on the Civic Center and City Hall renovation, and convene in executive session for legal and personnel matters.

• Consideration of Utility Rate Pricing Objectives to guide rate-setting process
• Appointments to Utility Rate Study Panel
• Declaring excess City property surplus and authorizing disposal
• Update on Civic Center and City Hall Renovation project
• Executive session: settlement offer for well K-2 claims, ground water rights, litigation (Cause No. 2018-CI-00202), hiring of Director of Public Works

The Fair Oaks Ranch City Council approved the consent agenda, including the June 17, 2021 meeting minutes, by a 6-0 vote. The Council appointed all 18 applicants to the Utility Rate Advisory Panel by a 6-0 vote, with additional Zone A applicants to be sought later. The Council also authorized the City Manager to dispose of surplus city equipment by a 6-0 vote. On the Civic Center and City Hall Renovation project, the Council directed staff to set aside the Civic Center portion and focus on City Hall renovations during the budget process. No action was taken after the executive session.

• Approved consent agenda including June 17, 2021 minutes (6-0)
• Appointed all 18 applicants to Utility Rate Advisory Panel (6-0)
• Authorized City Manager to sell, auction, or dispose of surplus equipment (6-0)
• Directed staff to set aside Civic Center portion of renovation project and focus on City Hall renovations during budget process
• No action taken after executive session on litigation, settlement offer, groundwater rights, and personnel matters

City Council

The City Council is holding a special meeting to discuss the draft Street Preservation Plan, Master Drainage Plan, Capital Improvement Programs, and the draft FY 2021-22 General Fund Operating Budget and Strategic Action Plan. No votes are scheduled; the meeting is for presentation and discussion only.

• Draft Street Preservation Plan
• Master Drainage Plan
• Capital Improvement Programs
• Draft FY 2021-22 General Fund Operating Budget
• Strategic Action Plan

The City Council held a special meeting to review draft plans for street preservation, drainage, and capital improvements. The council also discussed the draft FY 2021-22 General Fund Operating Budget and Strategic Action Plan. No formal votes or decisions were recorded in the minutes.

City Council

The Fair Oaks Ranch City Council will hold a workshop on council roles and responsibilities, and will convene in executive session to discuss a settlement offer regarding well K-2, groundwater rights, and an ongoing lawsuit. The consent agenda includes approval of meeting minutes, and a monthly finance update is scheduled.

• Workshop on council roles and responsibilities moderated by City Attorney
• Executive session to discuss settlement offer for claims against well K-2
• Executive session on groundwater rights
• Executive session on lawsuit Cause No. 2018-CI-00202
• Monthly Finance Update by Finance Director

The City Council approved the consent agenda, which included the June 3, 2021 regular meeting minutes and the June 9, 2021 special meeting minutes, by a 6-0 vote. The council did not convene into executive session on the listed items, including a settlement offer regarding well K-2, groundwater rights, and Cause No. 2018-CI-00202. City Attorney Dan Santee gave a presentation on council roles and responsibilities, and the Finance Director provided a monthly finance update. Council Member Koerner requested a workshop on Council Rules and Procedures, and the meeting adjourned at 8:05 PM.

• Approved consent agenda including June 3 and June 9, 2021 minutes (6-0)
• Did not convene into executive session on settlement offer for well K-2 claims
• Did not convene into executive session on groundwater rights legal advice
• Did not convene into executive session on Cause No. 2018-CI-00202

City Council

The City Council will hold a special meeting to review several draft documents. These include the FY 2021-22 General Fund Operating Budget, the Street Preservation Plan, and the Master Drainage Plan.

• Draft FY 2021-22 General Fund Operating Budget
• Draft Street Preservation Plan
• Master Drainage Plan
• Capital Improvement Programs
• Strategic Action Plan

Planning and Zoning Commission

The Planning and Zoning Commission will consider a preliminary plat request for 45 single-family residential lots at Front Gate Unit 6. The commission will also consider a tree preservation plan for the same location. These items are located south of Van Raub Elementary School and north of Fair Oaks Parkway.

• Preliminary Plat request for 45 single-family residential lots at Front Gate Unit 6
• Front Gate Unit 6 Tree Preservation Plan recommendation
• Approval of May 13, 2021, meeting minutes

City Council

The City Council is holding a special meeting to receive a presentation and discussion on the City's Water, Wastewater, and Reuse Master Plan, the Utility System Capital Improvement Plan, and the draft FY 2021-22 Enterprise Fund Operating Budget. No formal action is scheduled; the meeting is for discussion only. Citizens may address the council during the forum.

• Presentation and discussion of Water, Wastewater, and Reuse Master Plan
• Utility System Capital Improvement Plan
• Draft FY 2021-22 Enterprise Fund Operating Budget

The Fair Oaks Ranch City Council held a special meeting on June 9, 2021, to hear a presentation and discussion on the City's Water, Wastewater, and Reuse Master Plan, Utility System Capital Improvement Plan, and the draft FY 2021-22 Enterprise Fund Operating Budget. After the presentation, the Council voted 6-0 to approve capital projects to be included in the draft FY 2021-22 Enterprise Fund Budget as presented. No citizens spoke during the Citizens and Guest Forum. The meeting adjourned at 3:53 PM.

• Approved capital projects for inclusion in the draft FY 2021-22 Enterprise Fund Budget as presented (6-0)

City Council

The Fair Oaks Ranch City Council will consider authorizing the City Manager to sign an assignment of the Golf & Country Club water supply agreement and a temporary assignment of the effluent disposal agreement. They will also discuss adopting a charter for a Utility Rate Advisory Panel and ways to seat it, plus options for multi-platform access to in-person meetings. The agenda includes routine consent items (approving prior meeting minutes) and reports from the Capital Improvements Advisory Committee and boards/commissions update. The council will then convene into executive session for legal advice on a settlement offer, litigation, ground water rights, and a police administrative hearing.

• Assignment and Assumption of Fair Oaks Ranch Golf & Country Club Water Supply Agreement and Temporary Assignment of Fair Oaks Club Corp Effluent Disposal Agreement
• Adoption of Charter for Utility Rate Advisory Panel and seating methods
• Discussion on multi-platform access to in-person City Council meetings
• Capital Improvements Advisory Committee Semi-Annual Reports
• Executive session: settlement offer re well K-2, litigation Cause No. 2018-CI-00202, ground water rights, police hearing re Richard Davila

The Fair Oaks Ranch City Council approved an Assignment and Assumption of the Fair Oaks Ranch Golf & Country Club Water Supply Agreement and a Temporary Assignment and Assumption of the Fair Oaks Club Corp Effluent Disposal Agreement, both 6-0. The Council adopted a Water/Wastewater/Reuse Rate Study Advisory Panel Charter with several amendments, all 6-0, and set a method for seating the panel with applications due by June 25, 2021. Council also authorized staff to develop a budget initiative for video streaming and teleconference interaction at in-person meetings, 6-0. In executive session, no action was taken on the listed legal matters.

• Approved Assignment and Assumption of the Fair Oaks Ranch Golf & Country Club Water Supply Agreement and Temporary Assignment and Assumption of the Fair Oaks Club Corp Effluent Disposal Agreement (6-0)
• Adopted Water/Wastewater/Reuse Rate Study Advisory Panel Charter with amendments to composition, facilitator role, panel member responsibilities, and public participation (6-0)
• Approved method and timing for seating the Rate Study Advisory Panel: applications due by June 25, 2021, presented to Council on July 1, 2021 (6-0)
• Authorized staff to develop a budget initiative for video streaming and teleconference interaction for citizens to be heard (6-0)
• Approved consent agenda including May 19, 2021 Special and May 20, 2021 Regular meeting minutes (6-0)

City Council

The Fair Oaks Ranch City Council will hold a regular meeting with the swearing in of newly elected officials, including Mayor Gregory Maxton. The council will also consider a resolution to order a special election for Council Member Place 3, and discuss appointing a Mayor Pro-Tem. Several items are on the consent agenda, including approval of meeting minutes and a tree preservation plan.

• Swearing in of Mayor Gregory Maxton and Council Members Emily Stroup, Scott Parker, and Chesley Muenchow
• Resolution ordering a special election on July 31, 2021 for Council Member Place 3
• Consideration of Mayor Pro-Tem appointment
• Approval of Tree Preservation Plan for Front Gate Unit 7
• Executive session on settlement offer regarding well K-2 and litigation Cause No. 2018-CI-00202

The City Council approved a resolution ordering a special election on July 31, 2021, to fill Council Member Place 3. The council also approved the May 6 and May 11 meeting minutes and a Tree Preservation Plan for Front Gate Unit 7, and elected Laura Koerner as Mayor Pro Tem. The council did not convene into executive session on three listed items, including legal advice on well K-2 settlement claims and groundwater rights. No other substantive decisions were made.

• Approved resolution ordering a special election for Council Member Place 3 on July 31, 2021 (6-0)
• Approved May 6, 2021 regular meeting minutes (6-0, consent)
• Approved May 11, 2021 special meeting minutes (6-0, consent)
• Approved Tree Preservation Plan for Front Gate Unit 7 (6-0, consent)
• Elected Laura Koerner as Mayor Pro Tem (6-0)
• Did not convene into executive session on items 9-11 (well K-2 settlement, Cause No. 2018-CI-00202, groundwater rights)

City Council

The City Council will hold a special meeting workshop via Zoom. The session includes an orientation on utility rates and training regarding the city budget.

• City Council Utility Rate Orientation Workshop
• City Council Budget 101 Training

The City Council met in a special workshop on May 19, 2021, for training rather than decision-making. Angie Flores of Raftelis presented a Utility Rate Orientation Workshop, and Finance Director Sarah Buckelew gave a Budget 101 Training. No ordinances, contracts, or other items were voted on; the meeting adjourned at 3:47 PM. One resident, Seth Mitchell, spoke during the citizens forum.

Planning and Zoning Commission

The Fair Oaks Ranch Planning and Zoning Commission will consider approving a tree preservation plan for Front Gate Unit 7, discuss a proposed single-family residential development (Post Oak Ranch) by Denton Communities, and workshop proposed amendments to the Unified Development Code. The meeting is held virtually due to the COVID-19 public health emergency.

• Front Gate Unit 7 Tree Preservation Plan
• Post Oak Ranch Single Family Residential Development (south-east of Ammann Road and Ralph Fair Road, east of FM 3351)
• Unified Development Code amendments - Session 5
• Approval of April 8 and April 22, 2021 meeting minutes

The Planning & Zoning Commission approved the April 8 and April 22, 2021 meeting minutes 6-0 and voted 6-0 to recommend approval of the Front Gate Unit 7 Tree Preservation Plan. On the Noll Tract (proposed Post Oak Ranch single-family development by Denton Communities), the Commission discussed the request but reached general consensus to follow the Comprehensive Plan and Future Land Use Map as written, which the proposed 1-acre lot development was found inconsistent with; no motion or vote on the development is recorded. A workshop on Unified Development Code amendments (Session 5) was presented by Lata Krishnarao of Gunda Corporation; no action was taken.

• Approved April 8, 2021 regular meeting minutes (6-0)
• Approved April 22, 2021 special meeting minutes (6-0)
• Recommended approval of Front Gate Unit 7 Tree Preservation Plan (6-0)
• No vote recorded on Denton Communities' Noll Tract / Post Oak Ranch request; consensus was to follow Comprehensive Plan and Future Land Use Map as written
• No action taken on Unified Development Code amendment workshop (Session 5)

City Council

The Fair Oaks Ranch City Council will hold a special meeting via Zoom to certify the results of the May 1, 2021 General and Special Elections. No other decisions or discussions are listed on the agenda.

• Consideration and possible action on a resolution to canvass the May 1, 2021 election results

The Fair Oaks Ranch City Council held a special meeting by Zoom on May 11, 2021, with a quorum present and Council Member Hartpence absent. The only substantive action was approving a resolution canvassing the returns and declaring the results of the General and Special Elections held May 1, 2021. The vote was 6-0. No citizens spoke, and the meeting adjourned at 2:07 PM.

• Approved resolution canvassing May 1, 2021 General and Special Election results (6-0)

City Council

The Fair Oaks Ranch City Council will consider accepting Council Member Hartpence's resignation, approving a resolution supporting the Camp Bullis Sentinel Landscape designation, and authorizing a construction agreement for the annual street maintenance program. The consent agenda includes approval of meeting minutes and a water conservation ordinance. The council will also enter executive session to discuss legal matters, including a settlement offer and litigation.

• Acceptance of Council Member Hartpence's resignation
• Resolution supporting Camp Bullis Sentinel Landscape designation
• Construction agreement with Intermountain Slurry Seal for annual street maintenance
• Second reading of ordinance amending Water Conservation Plan (Chapter 13, Article 13.06)
• Executive session on settlement offer for well K-2 claims and litigation Cause No. 2018-CI-00202

The Fair Oaks Ranch City Council voted 7-0 to accept Council Member Hartpence's resignation from Council. It also approved a resolution supporting the Camp Bullis Sentinel Landscape designation and authorized a construction agreement with Intermountain Slurry Seal for the Annual Street Maintenance and Repair Program, not to exceed $484,817.06, on a 5-2 vote. The consent agenda, including the second reading of a water conservation ordinance, passed 6-1. The Council did not convene into executive session on the listed legal matters.

• Accepted Council Member Hartpence's resignation from Council (7-0)
• Approved resolution supporting Camp Bullis Sentinel Landscape designation (7-0)
• Authorized City Manager to sign construction agreement with Intermountain Slurry Seal for street maintenance, bid $461,736.25 plus 5% contingency, not to exceed $484,817.06 (5-2; Hartpence and Patel voted nay)
• Approved consent agenda: March 29 special meeting minutes, April 15 regular meeting minutes, and second reading of ordinance amending Chapter 13, Article 13.06 Water Conservation Plan (6-1; Hartpence voted nay)

Planning and Zoning Commission

The Planning and Zoning Commission will hold a special workshop via Zoom. The session includes a discussion regarding amendments to the Fair Oaks Ranch Unified Development Code led by Lata Krishnarao of Gunda Corporation.

• Workshop on Fair Oaks Ranch Unified Development Code amendments

The Planning and Zoning Commission held a special meeting on April 22, 2021, via Zoom. The only substantive item was a workshop discussion and presentation by Lata Krishnarao of Gunda Corporation on amendments to the City of Fair Oaks Ranch Unified Development Code. No decisions, votes, or approvals were recorded; the meeting adjourned at 7:54 PM.

City Council

The Fair Oaks Ranch City Council is meeting to consider several items, including a preliminary plat for a 20-lot residential subdivision, ordinances related to water conservation and irrigation, and resolutions to accept federal funds. They will also discuss authorizing studies for police and fire services and accepting a grant for the police department. The meeting includes a consent agenda and an executive session for legal matters.

• Preliminary plat for Front Gate Unit 7, 20 single-family lots south of Van Raub Elementary School and north of Fair Oaks Parkway
• Second reading of ordinance on landscape irrigation leak appeals and ratifying waiver of plumbing permits for winter storm repairs
• Resolution to apply for and accept FEMA funds related to DR-4586
• Resolution to apply for and accept American Rescue Plan Act funds
• Professional service agreements for police and fire standards of cover studies

City Council authorized professional service agreements for police and fire standards of cover studies. The council also approved applications for FEMA and American Rescue Plan Act funds and a preliminary plat for 20 residential lots.

• Approved preliminary plat for Front Gate Unit 7 (20 residential lots) (7-0)
• Accepted KCCLEAAA grant up to $3,500 for police conference attendance (7-0)
• Authorized Strategic Action Plan for Dietz Elkhorn Road Corridor (7-0)
• Approved first reading of Water Conservation Plan ordinance amendment (7-0)
• Authorized FEMA grant application for DR-4586 (6-1)
• Authorized American Rescue Plan Act of 2021 grant application (6-1)
• Approved $39,500 police utilization study with Matrix Consulting Group (5-2)
• Approved $49,960 fire and EMS study with Emergency Services Consulting International (6-1)

Municipal Development District Board of Directors

The Fair Oaks Ranch Municipal Development District Board will meet via Zoom to consider approving the FY 2019-20 audit report, changes to its bylaws, and appointing a new investment officer. The board will also discuss how city annexations affect the district's sales tax assessment and collection boundaries, and receive updates on the Civic Center and Q1 2021 finances.

• Approval of FY 2019-20 MDD Audit Report
• Changes to MDD Bylaws
• Appointment of Summer Fleming as MDD Investment Officer
• Discussion on annexation impact on MDD sales tax boundaries
• Update on Civic Center and Q1 2021 financial report

The Board unanimously approved the Fiscal Year 2019-20 Audit Report, which received an unmodified opinion. They also appointed Summer Fleming as the MDD Investment Officer. Discussions occurred regarding updates to the Rules of Operation and the impact of city annexations on sales tax boundaries, but no formal votes were taken on these items.

• Approved January 13, 2021 meeting minutes (6-0)
• Approved MDD FY 2019-20 Audit Report (6-0)
• Appointed Summer Fleming as MDD Investment Officer (6-0)
• Agreed to update Rules of Operation for July 2021 meeting (no vote)
• Requested City staff update District map for sales tax boundaries (no vote)

Planning and Zoning Commission

The Fair Oaks Ranch Planning and Zoning Commission will consider recommending approval of a preliminary plat for Front Gate Unit 7, a 20-lot single-family subdivision, and discuss proposed amendments to the Unified Development Code. The meeting also includes approval of prior meeting minutes and a public forum.

• Preliminary plat for Front Gate Unit 7: 20 single-family residential lots, south of Van Raub Elementary School and north of Fair Oaks Parkway
• Discussion on Unified Development Code amendments (Session 3)
• Approval of March 11, 2021 regular meeting minutes
• Approval of March 25, 2021 special meeting minutes

The Planning and Zoning Commission recommended approval of a preliminary plat for 20 single-family residential lots. The commission also approved minutes from two previous meetings and held a workshop on Unified Development Code amendments.

• Approved March 11, 2021 meeting minutes (7-0)
• Approved March 25, 2021 meeting minutes (7-0)
• Recommended approval of Front Gate Unit 7 preliminary plat for 20 residential lots with minor conditions (7-0)

City Council

The Fair Oaks Ranch City Council is meeting virtually to consider several routine and substantive items, including a first reading of an ordinance on landscape irrigation leak appeals and ratifying a temporary waiver of plumbing permits for winter storm repairs, and authorizing a professional services agreement with Malone and Wheeler for engineering consulting. The agenda also includes presentations on a police service award, a school district demographic report, a pavement preservation plan, and conflict of interest compliance, plus reports on the north side water tower, TxDOT FM 3351 projects, and monthly finances. The council will convene in executive session to discuss legal matters, including a settlement offer related to well K-2, litigation, groundwater rights, a police administrative hearing, and potential real property for water/wastewater improvements.

• First reading of ordinance on landscape irrigation leak appeals and ratifying temporary waiver of plumbing permits for February 2021 winter storm repairs
• Authorize City Manager to sign Professional Service Agreement with Malone and Wheeler for solids handling volute dewatering press system
• Presentation of 15 Year Service Award to Police Chief Tim Moring
• Update on BISD Demographic Report
• Executive session on settlement offer for claims against well K-2 and litigation Cause No. 2018-CI-00202

The Fair Oaks Ranch City Council approved a professional services agreement with Malone and Wheeler for engineering services related to a solids handling volute dewatering press system, at a cost not to exceed $156,486.00. Council also approved the first reading of an ordinance allowing landscape irrigation breaks to be considered for leak appeal adjustments and ratifying the City Manager's waiver of plumbing permit fees for repairs from the February 2021 winter storm. The March 18, 2021 meeting minutes were approved as written after a proposed amendment was withdrawn. Council convened into executive session on legal and property matters but took no action.

• Approved Professional Services Agreement with Malone and Wheeler for engineering services at a cost not to exceed $156,486.00 (6-1, Hartpence nay)
• Approved Resolution appointing a Director to the FORMDD Board of Directors (7-0)
• Approved March 18, 2021 Regular City Council meeting minutes as written (5-2, Hartpence and Patel nay)
• Approved first reading of ordinance allowing landscape irrigation breaks for leak appeal adjustment and ratifying waiver of plumbing permit fees (7-0)
• No action taken following Executive Session

Capital Improvements Advisory Committee

The Capital Improvements Advisory Committee (CIAC) is meeting virtually to discuss its role in financing capital improvements through impact fees, review updates on city studies (elevated storage tank, wastewater treatment plant, stormwater utility, unified development code), and review capital improvement projects and land use assumptions. The committee will also consider recommendations to the City Council for a progress report. The agenda includes routine items like approval of previous meeting minutes and introduction of new members.

• Review of Capital Improvement Projects and Contribution in Aid (water and wastewater CIPs with maps)
• Update on Elevated Storage Tank / Pressure Reducing Valves
• Update on Wastewater Treatment Plant (digester, review of existing plant/new build)
• Stormwater Utility Update
• Review of Land Use Assumptions (LUA) Update as of February 28, 2021

The committee approved the September 24, 2020 meeting minutes. Members decided to include the acceptance of Fran Driskell's resignation, specific industry designations for members, and an interest in expanding responsibilities to include roadway impact fees in their progress report.

• Approved September 24, 2020 meeting minutes (5-0)
• Accepted resignation of Fran Driskell for inclusion in progress report
• Designated member roles for Building Industry, Development Industry, and Real Estate for progress report
• Noted interest in expanding responsibilities to include roadway impact fees for progress report

City Council

The Fair Oaks Ranch City Council is holding a special meeting via Zoom to conduct a post-event review of the city's response to the February 2021 winter storm. The agenda includes a citizens forum and the storm response review, with no other action items listed.

• Post-event review of city's response to February 2021 winter storm
• Citizens and guest forum for public comment
• Special meeting held via Zoom videoconference due to COVID-19 public health emergency

The City Council held a special meeting on March 29, 2021 to receive a post-event review of the City's response to the February 2021 winter storm, presented by several staff members. No citizens spoke during the forum, and the minutes record no votes, approvals, denials, or other substantive decisions. The meeting was called to order at 2:00 PM and adjourned at 4:14 PM.

Planning and Zoning Commission

The Planning and Zoning Commission will hold a workshop regarding potential amendments to the Fair Oaks Ranch Unified Development Code. The discussion will be led by Lata Krishnarao of Gunda Corporation.

• Workshop on Fair Oaks Ranch Unified Development Code amendment

The Planning and Zoning Commission met via Zoom on March 25, 2021 with a quorum of four members present; Chairperson Frank Trapasso and Commissioners Lamberto Balli and Dale Pearson were absent. The only substantive item was a workshop discussion in which Lata Krishnarao of Gunda Corporation presented on amendments to the Fair Oaks Ranch Unified Development Code and answered commissioners' questions. No decisions, votes, or approvals are recorded in these minutes. During the citizens forum, resident Christine Graham asked about the City Manager's authority over development and HOA requirements; City Attorney Cynthia Trevino directed her to contact the City Secretary. The meeting adjourned at 7:32 PM.

City Council

The Fair Oaks Ranch City Council is meeting virtually to consider stormwater utility funding options, discuss potential drought ordinance amendments, and hear presentations on Camp Bullis land use, JBSA planning, and a north side water tower. The consent agenda includes approval of meeting minutes, a tree preservation plan, and a final plat for 22 single-family lots in Elkhorn Ridge Unit 6B. The council will also enter executive session for legal advice on pending litigation and other matters.

• Consideration of stormwater utility funding alternatives
• Discussion on amendments to Drought Contingency Ordinance
• Final plat for Elkhorn Ridge Unit 6B: 22 single-family lots on Dietz-Elkhorn Road
• Tree Preservation Plan approval for Elkhorn Ridge Unit 6B
• Executive session: settlement offer for well K-2 claims, lawsuit Cause No. 2018-CI-00202, groundwater rights, police administrative hearing

The Fair Oaks Ranch City Council voted 7-0 to redirect staff and consultants away from considering a stormwater utility as a revenue source and to bring back other funding options for priority drainage projects at a future meeting. Council also approved the consent agenda 7-0, including the Elkhorn Ridge Unit 6B final plat of 22 single-family lots, and tabled the pavement conditions analysis report 7-0. After an executive session, Council voted 5-2 to authorize the City Attorney to execute a joint defense agreement, with Council Members Hartpence and Patel voting nay.

• Directed staff to shift away from a stormwater utility and return with other funding options for priority drainage projects (7-0)
• Approved consent agenda including March 4 minutes, Elkhorn Ridge Unit 6B tree plan and 22-lot final plat (7-0)
• Tabled the pavement conditions analysis report until the next council meeting (7-0)
• Authorized the City Attorney to execute a joint defense agreement (5-2; Hartpence and Patel nay)

City Council

The City Council will consider funding options for the stormwater utility and potential amendments to the Drought Contingency Ordinance. The meeting also includes presentations on land use planning and a north side water tower.

• Approval of the Elkhorn Ridge Unit 6B Tree Preservation Plan
• Final plat request for 22 single-family residential lots at Elkhorn Ridge Unit 6B
• Discussion on stormwater utility funding options
• Discussion regarding Drought Contingency Ordinance amendments
• Presentation on Joint Base San Antonio Compatible Land Use Planning

City Council

The Fair Oaks Ranch City Council will hold a regular meeting via Zoom, including a consent agenda with a joint election agreement for the May 1, 2021 election, and will consider accepting the FY 2019-2020 audit. The council will also receive presentations on a service award, the agenda process, and Code RED, plus financial reports. An executive session is scheduled to discuss legal matters including a settlement offer related to well K-2 and litigation.

• Approval of joint election agreement with Kendall County for May 1, 2021 election
• Consideration of FY 2019-2020 audit
• Presentation of Quarterly Financial Report (January 2021) and Quarterly Investment Report (Q4 2020)
• Executive session on settlement offer for claims against well K-2
• Executive session on litigation (Cause No. 2018-CI-00202) and groundwater rights

City Council accepted the Fiscal Year 2019-2020 annual audit presented by ABIP, PC. The council also approved a joint election agreement with Kendall County for the May 1, 2021 election.

• Approved February 25, 2021 meeting minutes (7-0)
• Approved Joint Election Agreement with Kendall County for May 1, 2021 election (7-0)
• Accepted FY 2019-2020 annual audit as presented by ABIP, PC (7-0)